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Agenda 01/27/2009 Item #16D 8 Agenda Item No. 16D8 January 27,2009 Page 1 of9 EXECUTIVE SUMMARY Recommendation for the Board of County Commissioners to approve the submittal of the attached Collier County 4-H Foundation Inc. Grant Application requesting $50,881.00 for the 4-H Outreach Coordinators and the enhancement of outreach activities managed by the Collier County University of Florida IIFAS Extension Department Obiective: To receive approval from the Board of County Commissioners to submit a Collier County 4-H Foundation Inc. grant application for outreach coordinators and the enhancement of outreach activities for the Collier County University Extension 4-H Program. Considerations: The Collier County University Extension Department is a federal, state and county partnership dedicated to enhancing and sustaining the quality of life by assimilating knowledge in agriculture, human and natural resources, and the life sciences. - During the 200 I budget process, financial support from the Collier County 4-H Foundation Inc. was first recognized to assist in funding programs for the University Extension 4-H Youth. The Collier County 4-H Foundation Inc. has assisted in outreach coordinator salaries and outreach educational activities in school, after school, and within many Collier County communities The attached grant application of $50,881.00 represents the funding proposal for 2009. At the request of the foundation, funding requests outlining specific activities for each quarter of 2009 will subsequently be submitted for review and funding with disbursements occurring quarterly to the extent funds are available. Fiscal Impact: Budget for the expenditures associated with this grant are included within the University Extension Grant Fund (116) for FY09. Growth Manaaement Impact: There is no growth management impact associated with this item. Leaal Considerations: This item is not quasi-judicial, and as such ex parte disclosure is not required. This item requires majority vote only. This item is legally sufficient for Board action. - CMG Recommendation: Recommendation for the Board of County Commissioners to approve and authorize the submittal of the attached Collier County 4-H Foundation Inc. Grant Application requesting $50,881.00 for the 4-H Outreach Coordinators and the enhancement of outreach activities managed by the Collier County University of Florida /IFAS Extension Department Prepared by: Robert D. Halman, County Extension Director, Collier County University Extension. - Page 1 of 1 Agenda Item No. 16D8 January 27, 2009 Page 2 of 9 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16DB Recommendation for the Board of County Commissioners to approve the submittal of the attached 4-H Foundation Inc. Grant Application requesting $50,881.00 for the 4-H Outreach Coordinators and the enhancement of outreach activities managed by the Collier County University of Florida flFAS Extension Department. Meeting Date: 1/27/200990000 AM Prepared By Robert Halman Director Date Public Services University Extension Services 1/61200911 :64:07 AM Approved By Robert Halman Director Date Public Services University Extension Services 1/61200912:01 PM Approved By Marlene J. Foard Grants Coordinator Date Administrative Services Administrative Services Admin. 11612009 2:29 PM Approved By Colleen Greene Assistant County Attorner Date County Attorney County Attorney Office 1/6/2009 2:51 PM Approved By Marla Ramsey Public Services Administrator Date Public Services Public Services Admin. 1/14/200912:37 PM Approved By Sherry Pryor Management & Budget Analyst Date County Manager's Office Office of Management & Budget 1115/20092:62 PM Approved By James V. Mudd County Manager Date Board of County County Manager's Office 1115/20097:00 PM Commissioners fi le:I/C:\Agenda Test\Export\ 122-1 anuary%2027, %202009\ 16. %20CONSENT%20AGEND... 1/21/2009 Agenda Item No. 16D8 January 27,2009 Page 3 of 9 Collier County 4-H Youth Development Program Outreach Program Grant First Quarter 2009 Organization: Collier County 4-H Youth Development Program Collier County UF 1 IF AS Extension 14700 Immokalee Road Naples, Florida 34120 Co Principal Investigators: Robert Halman, County Extension Director Trisha Aldridge, 4-H Outreach Coordinator Marie Morris, 4-H Outreach Coordinator Objective: To implement and enhance the 4H Youth Development activity outreach and educational programs in Collier County. Grant Amount Requested: $50,881.00 Grant term: January 1, 2009 through December 31, 2009 Program IProject narrative: During the 2007/2008 4-H year, the Collier County 4-H Youth Development Program reached 8,630 youth ages five to eighteen with six or more hours of research based programming. Modes of delivery were organized 4-H community clubs, 4-H in school clubs, 4-H after-school clubs, 4-H special interest short tenn programs, overnight camping, 4-H school enrichment, and after-school child care enrichment programs. For the first quarter of 2009 4-H Outreach activities include January . Shooting Sports . Goat Kit-purchase for educational workshops . Marketing (promotional kits Isupply items) . County Qualifying Show . 4-H Livestock Show- Robert's Ranch F ebruarv . Know Your County Government lan/Feb . Leadership Adventure Weekend-LAW - Tallahassee March . County Events Budgeted amount $200.00 $450.00 $500.00 $300.00 $1500.00 $1650.00 $ 210.00 $200.00 Agenda Item No. 16D8 January 27,2009 Page 4 of 9 . Country Jam . Executive Board- Delegates to 1 ", 20' & 3" $1000.00 $210.00 . Area F Show . Parade float ( Repair renovation/construction) $450.00 $1000.00 April . District Events $ 50.00 May . Junior Fitness Challenge $1520.00 4-H Outreach Coordinators First Quarter $9250.00 1:< rrst quarter lotal :b~90.00 Reporting and Evaluation: At end of 1 st quarter and after subsequent quarters, the staff will provide events/ activity results, updates, evaluation and program impact materials to the foundation board. Project staffing: This project will be staffed by two 4-H Coordinators, each of whom will divide educational responsibilities according to designed 4-H projects, activities and events. 4-H volunteer leaders will assist where needed and provide overall club event management. The 4- H Outreach Coordinator specific duties include but not inclusive of : . Meeting with 4H program agent, to promote 4H Youth development based programs. . Assist in providing leader and adult volunteer training and the establishment of new clubs . Promotes school enrichment programs by meeting with teacher team leaders, individual teacher and providing youth appropriate subject materials and hands - on demonstrations. Acts as a resource for school educational requests. . Meets with county wide youth agencies and youth interested organizations to promote collaborative activities and programs for the youth of Collier County. . Provide informal and formal classroom instruction on a variety of subject matter relating to the goals and objectives of the Collier County 4H Youth development program. Provides direct services to groups of children in after-school settings. . Attends community meetings, hosts 4H informational tables at exhibitions and fairs, promotes and attends fair events. Agenda Item No. 16D8 January 27, 2009 Page 5 of 9 The 4H Youth development and Outreach Coordinator reports to and is evaluated and supervised by the 4H Extension Agent I County Extension Director. Supporting Documentation: At the request of the foundation, funding requests outlining specific activities for each quarter of 2009 will subsequently be submitted for review and funding with disbursements occurring quarterly to the extent funds are available. 2009 4-H Coordinating Council Budget request (See 2009 budget assumptions document) Collier County 4-H Club Foundation 2009 Budget Assumptions Agenda Item No. 16D8 January 27,2009 Page 6 of 9 Description Subtotal Total EXPENSES Competitive Events Public Speaking County Events - Snacks District Events - Snacks 200 50 Total Public Speaking 250 Congress Registration - 10 participants Total Congress 2,400 2,400 Shooting Sports New Event - Target - Adult Certification 200 Total Competitive Events 2,850 Teen Leadership Know Your County Governemnt Food - 3 sessions - Museum, Church and Immokalee 1,650 Legislature Registratiol n-1 0 participants, 1 adult 1,760 LAW Registration - 3 participants 210 CWF (Citizen Washington Focus) 2,000 Flat amount to be divided between participants, Participants will fundraise the difference Executive Board 2 participant - 3 sessions 210 Total Teen Leadership 5,830 Special Events Junior Fitness Challenge Open to the general public - $10 per participant fee- assuming 200 participants T-Shirts Signage Equipment Medals Less: Fees paid by palticipants Total Junior Fitness Challenge 2,000 320 o 1,200 (2,000) 1,520 Page 1 of 4 Collier County 4-H Club Foundation 2009 Budget Assumptions Agenda Item No. 16D8 January 27,2009 Page 7 of 9 Description Subtotal Total Marine Program (Sea Grant) 500 Total Special Events 2,020 Resources and Materials Curriculum 500 Mini.Grants to clubs 1,000 Record Book Covers 1,000 500 sets @ $2 each Flags 60 10 flags @ $6 each Total Resources and Materials 2,560 Eauipment Goat Kit 450 Maintenance on Existing Equipment 1,000 Total Equipment 1,450 Community Outreach Parade Float 1,000 Giveaways 1,000 Tatoos, coffee mugs, speaker gifts, etc. Total Community Outreach 2,000 Scholarship 4,000 8 students @ $500 each Total Scholarship 4,000 Adult Trainina Adult volunteers Florida Anniversary - 4 people @ $100 400 SRLF Rock Eagle - 5 participants @ $250 1,250 Subtotal Adult Volunteer Training 1,650 Total Adult Training 1,650 Page 2 of 4 Collier County 4-H Club Foundation 2009 Budget Assumptions Agenda Item No, 16D8 January 27, 2009 Page 8 of 9 Description Subtotal Total Awards and Recoanition 4-H's Banquet Award & Ribbons - 500 kids Food and Drink Decoration Subtotal 4-H's Banquet 1,500 500 50 2,050 Leader Appreciation Awards & Ribbons - 45 leaders Food and Drink Decoration Subtotal Leader Appreciation 1,000 400 100 1,500 Total Awards and Recognition 3,550 Camps 7,000 Total Camps 7,000 Horse Proaram County Qualifying Show County qualify event - 1!2 stall fee 300 Horsemanship Summer Camp Chaperones - 4 Chaperones @ $220 each 880 Area F Show Stall! Entry Fees - 14 participants @ $90 each 450 4H State Show Stall! Entry Fees 345 4-H State Horse Speaking 100 4-H Regional Horse Speaking 220 4-H Regional Show 1!2 Stall! Entry Fees Total4-H Regional Horse Show 100 Total Horse Program 2,395 Livestock Proiects Livestock Show Contribution - if needed 1,500 Page 3 of 4 Collier County 4-H Club Foundation 2009 Budget Assumptions Agenda Item No. 16D8 January 27,2009 Page 9 of9 Description Subtotal Total Livestock Community Service Exhibits 1,000 Total Livestock Projects 2,500 4.H Outreach 4-H Coordinator 37,000 1 1/2 employees (Trisha = 1/2, New Employee to be added in 2008) United Way Grant (30,000) 7,000 Total 4-H Outreach 7,000 Foundation Expenses New Brochures General Administration PO Box Rental, etc. Postage (includes postage for large fundraising mailing) Insurance State Registration Fees Annual Corp Fee and FL Dept of Ag Non-profit Fee 500 100 500 200 150 Total Foundation Expenses 1 ,450 Sub-total all Expenses 10% Contingency TOTAL EXPENSES INCOME Farm City BBQ Interest Income TOTAL INCOME ADDITIONAL $$ TO BE RAISED BY FOUNDATION Page 4 of 4 15,000 1,560 46,255 4,626 50,881 16,560 34,321