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Agenda 01/27/2009 Item #16B 5 Agenda Item No. 16B5 January 27, 2009 Page 1 of 9 EXECUTIVE SUMMARY Recommendation to award Bid #09-5152 "Immokalee Road (Tamiami Trail North to Strand Blvd.) Roadway Grounds Maintenance" to Hannula Landscaping and Irrigation, Ine. in the estimated annual expenditure of $9ll,525.48 (Fund Ill, Cost Center 163888). OBJECTIVE: Award Bid #09-5152 "Immokalee Road (Tamiami Trail North to Strand Blvd.) Roadway Grounds Maintenance" to Hannula Landscaping and Irrigation, Inc. in the estimated annual expenditure of $90,525.48 for approximately three and one-half (3.5) miles of landscaping and irrigation. CONSIDERATIONS: On October 14, 2008, the Purchasing Department sent out three hundred and forty-five (345) notices for the "lnunokalee Road (Tamiami Trail North to Strand Blvd.) Roadway Grounds Maintenance" and forty-four vendors (44) downloaded the documents. On November 21,2008, a non-mandatory pre-bid meeting was held. On December 3,2008 seven (7) bids were opened. Staff reviewed bids, five (5) vendors were deemed non-responsive and the lowest, qualified bidder was Hannula Landscaping and Irrigation, lnc, with offices in Lee County. The second lowest bidder did claim local preference but its bid was greater than 10% therefore exceeding the local prefcrence threshold established by the Board. The low bid submitted by Hannula Landscaping is in the amount of $53,554.78 for Section I: Basic Maintenance functions as indicated in the bid tabulation (See attachment #1). Alternate A.I Side Right-of- Way mowing in the amount of $5,850 and Alternate A.2 which includes mowing, street cleaning grass trimmings, trash pick up and disposal and edging in the amount of $9,750. The estimated annual expenditure of $90,525.48 also includes Alternate A.3 fiJr Additional Planting Services for traffic accident replacement is estimated at $21,370.70, this pricing l()r bid items in section A.3, items #1- I 37 and are based on 1 unit quantity and will be utilized only when needed. FISCAL IMPACT: This maintenance contract is a one year contract with up to three, one year renewals. Sufficient budget exists in MSTD General Fund (111), Cost Center 163888 in the estimated annual expenditure of $90,525.48. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office, is not quasi-judicial and requires no ex parte disclosure, requires only a majority vote for approval. and is otherwise legally sufficient for Board action.-SRT GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. RECOMMENDATION: That the Board of County Commissioners award Bid #09-5152 "Immokalee Road (Tamiami Trail North to Strand Blvd.) Roadway Grounds Maintenance" to Hannula Landscaping and Irrigation, Inc. and authorize the Chairn1an to execute the standard contract after review by the County Attorney's Office in the estimated annual expenditure of $90,525.48. Prepared By: Liz De Leon, Project Manager, Dep3l1ment of Alternative Transportation Modes Attachment: Bid Tab #09-5152 Page 1 of2 Agenda Item No. 1665 January 27,2009 Page 2 of 9 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16B5 Meeting Date: Recommendation to award Bid #09-5152 lmmokalee Road (Tamiami Trail North to Strand Blvd) Roadway Grounds Maintenance to Hannula Landscaping and Irrigation, Inc in the estimated annual expenditure of $90,525.48 (Fund 111, Cost Center 163888). 1/27/200990000 AM Prl'parl'd By Liz De Leon Operations Coordinator Alternative Transportation Modes Date Transportation Services 1/9/20094:06:32 PM Approved By Liz De Leon Operations Coordinator Alternative Transportation Modes Date Transportation Services 1/9/2009 5:01 PM Approved By Brian Hancock Operations Support Manager Date Transportation Division Transportation Administration 1/12/20098:25 AM Approved By Jeff Klatzkow County Attorney Assistant County Attorney County Attorney Omce Date 1/1212009 8:48 AM Approved By Michelle Edwards Arnold Alternative Transportation Modes Director Date Transportation Services Alternative Transportation Modes 1/12/20098;53 AM Approvl'd By Pamela J. Lulich Project Manager Alternative Transpor::ation Modes Date Transportation Services 1/12/20098;56 AM Approved By Gloria Herrera Management/Budget Analyst Date Transportation Services Stormwater Management 1/1212009 8:58 AM Approved By Scott R. Teach Assistant County Attorney County Attorney Office Date County Attorney 1/1212009 9:19 AM Approved Ry Brenda Brilhart Purchasing Agent Date Administrative Services Purchasing 1/12/20099:43 AM Approvcd By Norm E. Feder, AICP Transportation Division Administrator Date Transportation Services Transportation Services Admin. 1/13/20093;31 PM Approvcd By Steve Carnell Purchasing/General Svcs Director Date file://C:\AgendaTest\Export\ I 22-January%2027, %202009\ 16.%20CONSENT%20AGEND... 1/21/2009 Page 2 of2 Agenda Item r,o. 1635 January 27, 2009 Page 3 of9 Administrative Services Purchasing 1/14/20098:13 AM Approved By Pat Lehnhard Executive Secretary Transportation Services Admin Date Transportation Services 1/14/20092:43 PM Approved By OMS Coordinator OMS Coordinator Date County Manager's Office Office of Management & Budget 1/1512009 3:22 PM A.pprovl'd By Mark Isackson County Manager's Office Budget Analyst Office of Management & Budget Date 1/191200912:52 PM Approvl'd By James V. Mudd County Manager Date Board of County Commissioners County Manager's Office 1119120091 :25 PM lile://C:\AgendaTest\Export\ I 22-January%2027 ,%202009\ 16. %20CONSENT%20AGEND... 1/21/2009 l.!':l m"co... 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