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Agenda 01/13/2009 Item #16F 3Agenda (tern No. 16F3 January 13, 2009 Page 1 of 9 EXECUTIVE SUMMARY Recommendation to approve the after - the -fact submittal of a grant application for the U. S. Smokeless Tobacco Polaris Ranger Donation Program for Emergency Medical Services. OBJECTIVE: To receive after- the -fact approval from the Board of County Commissioners to submit a grant application to the U. S. Smokeless Tobacco Polaris Ranger Donation Program. This is a national program to provide off-road utility vehicles to assist in emergency response. CONSIDERATIONS: On December 17, 2008, the County Manager approved the electronic submittal of a grant application, in accordance with Collier County CMA #5330 which authorizes the County Manager to approve the submittal of grant applications with subsequent BCC action at the next available Board meeting to ratify the approval as "after - the- fact." This program was announced on November 4, 2008 with a deadline of January 9, 2009. There was only a 30 day window between receipt of the announcement and the deadline for the December 16d' BCC meeting to allow for the research and development of this application. In addition, the grant writer for EMS was committed to other higher priority projects during this period. Due to the time constraint, it was necessary to request the approval of the Manager to submit this application to meet the deadline. Should this application be successful, the awarded utility vehicle would be used for search and rescue, emergency response during public events and as a support vehicle for rehab during wildfires and other occurrences requiring emergent care. it is expected that approximately 65 to 75 of these vehicles will be awarded in 2009. There are no matchin-, funds required. FISCAL IMPACT: There is no Fiscal Impact. LEGAL CONSIDATIONS: This item has been reviewed and approved by the County Attorney's Office, is not quasi- judicial and requires no ex parte disclosure, requires only a majority vote for approval, and is otherwise legally sufficient for Board action. —SRT GROWTH IMPACT: There is no Growth Management Impact resulting from this action. RECOMMENDATION: That the Board of County Commissioners approves the after - the -fact submittal of the grant application for the U. S. Smokeless Tobacco Polaris Ranger Donation Program for Emergency Medical Services. PREPARED BY: Artie Bay, Supervisor - Accounting, Emergency Medical Services Page 1 of 1 Agenda Item No. 16F3 January 13, 2009 Page 2 of 9 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: 16F3 Item Summary: Recommendation to approve the after- the -fact submittal of a grant application for the U. S. Smokeless Tobacco Polaris Ranger Donation Program for Emergency Medical Services. Meeting Date: 1/13/2009 9:00.00 AM Prepared By Artie Bay Senior Administrative Assistant Date Bureau of Emergency EMS 12119/2008 12:36:11 PM Services Approved By Jeff Page EMS Chief Date Bureau of Emergency Services EMS 12/1912008 1:27 PM .Approved By Marlene J. Foord Grants Coordinator Date Administrative Services Administrative Services Admin. 1211912008 1:32 PM Approved By Scott R. Teach Assistant County Attorney Date County Attorney County Attorney Office 12119!2008 3:38 PM .Approved By Dan E. Summers Bureau of Emergency Services Director Date County Manager's Office Bureau of Emergency Services 1212212008 8:28 AM Approved By Cherry Pryor Manage nen.t & Budget A..nalyst Date County Manager's Office Office of Management & Budget 12'2312008 9:34 AM Approved By James V. Mudd County Manager Date Board of County Commissioners County Manager's Office 12123:2008 12:03 PM fi Ie: / /C:AA,endaTest \Export\ 121- Janual-Ar %013 %202009\ 16 %2000N S ENT %20AG F N DA \... 1 /7/2009 2 Potaris RANGER 6x6 Utility Vehide Features • On- demand 64neal drive, independent center axle suspension • Liquid- cooled 40 HP engine • Bosch' mut6 -port electronic fuel injection • Industry - leading tap speed –44 MPH • Multi- function speedometer • Seating for three adults • Composite cargo box with lass - leading cargo capacity – 1,2501bs. • Class - leading towing – 1,750Its. • Industry exclusive 4,000 -pound rapacity 4.0 Wam q1 winch • Industry leading 27 -inch water - crossing depth • High 7.2- nch ground clearance • Automotive style 4 -wheel hydraulic disc brakes Sealed, water resistant fuel system connections f`genda Item No. 16F3 Januarv13 2009 –Pape 3 of 5— A. ORGANIZATION AND CONTACT INFORMATION Organization name: Collier County EMS Type of organization (police, fire, EMS /ambulance, rescue, wildlife conservation /enforcement, etc.): EMS /Ambulance Organization's address (please provide complete street address and P.O. Box): 2705 S. Horseshoe Drive, Suite 202, Naples, FL 34104 County in which organization is located (very important): Collier County, Florida Officer in Charge /Command or Supervising Official (include title): James V. Mudd, County Manager Organization's contact person for this application (include rank/title): Artie Bay, Supervisor - Accounting, Emergency Medical Services Contact daytime phone number: 239- 252 -8459 Fax number: 239 - 252 -3298 Evening number: N!A Mobile number: NIA E -mail address: artiebay @coliiergov.net Is this organization career, volunteer or a combination of the two? Career Approximate number of personnel: 189, includes field personnel, helicopter pilots and administrative personnel Annual equipment budget: $80,000 Total annual budget: $25 Million Organization's geographic jurisdictionlservice area (i.e., municipality, county, region, stale, etc.): Collier County EMS is the provider of emergency medical services for all of Collier County, Florida. EMS provides service to the City of Naples, City of Marco Island and Everglades City, as well as all of the unincorporated areas of the county. Collier County stretches from the Gulf of Mexico on the west to the Broward County line on the east and from Lee County to the north all the way to Monroe County to the south, and includes the Florida Everglades and Big Cypress Swamp. Consequently, a large portion of the seance area is heavily - wooded and /or low -lying wetlandslgresslands. Service area in square miles, and population: Collier is the largest county In the State of Florida, encompassing 2,025 square miles with a permanent population of 251,000 (based on 2000 census). Approximately 20,000 workers increase the population each day. In addition, the moderate climate, miles of beaches, three airports and numerous marinas attract a multitude of visitors each day, swelling the population . level to an estimated 420,000 (Collier County Planning Department estimate (or 2009) during peak season. Nearest large or medium-sized cry (If applicable); approximate distance and direction from, 8. NOW YOUR ORGANIZATION MALL USE THE UTILITY VEHICLE Agenda Item No. 16F3 January 13, 2009 Page 4 of 9 Ft. Myers, Florida is approximately 30 miles north of the urban area of Colter County and Ft. Lauderdale is approximately 100 miles east For this part of the application, feel he to attach additional pages. If you prefer to make your aganizabon's case In a separate narrative or video, pli send it in along with this application with sections 1 and 3 completed. 1.) Does your organization currently own or haw access to an ATV? If so, what make and modal? No 2.) Is this application for a repfeosmenl vehicle? No 3.) If your organization is awarded a ul iy vehicle, for what major purpose(&) wit It be used? Corer EMS is charged with Emergency Service Function 9, which Is search and reme for the county. Consequently, search and rescue operations would be a primary purpose. Hunters, campers and hikers can become disoriented In the woods and swamps of to area. In addition, children may wander offend became lost. Having a medic available on these operations could hasten the search and possibly improve a survivcn's medical outcome. Also, because there are four small airports serving the county, as well as the large international airport in neighboring Lee County, such a vehicle would be valuable for search and rescue operations when a plane crashes In a wooded area and subsequently being able to get the parent out of an area in which an ambulance could not venture. Another important purpose for this vehicle would be to provide quick response to medical emergencies during events. Corer County and the municipalities within the county host hundreds of events each year, including art Taira; nationally televised golf and tennis toumamehtts, swamp buggy raoss and monster truck rallies; various festivals and the county fair. These events draw anywhere from 1,000 to over 70,000 people during the ` course of the event A list of many of these events, along with attendance estimates is attached. 4.) Knowing that other emergency organWbons will be competing for a Imiled number of vehicles to be awarded by USSTC, posse deeedbe how your organization in*Kls to use the vehicle andfor how It will Improve your emergency response, patrol or other capabirtles. Being charged with search and rescue and not having a vehicle to traverse the vast and rugged terrain of the county oadainly impedes our aogy, to perform this function. The polaris Ranger, property equipped for medical emergencies, would greatly enhance our service to tie community. Due to the size of an ambulance, it Is very difficult, if not impassible to maneuver through crowds to attar d a patent It is certainty Impossible to utilize an ambulance for search and rescue. In addition, during the dry season (usually between January through April or May) there are many brush and forest fires throughout the county, somaWnes involving thousands of acres and taking perhaps a week or longer to bring under control, The Pola s Ranger would be an ideal vehicle to serve in fire rehab. Medics would be available closer to the scene and provide mono immediate oxygen and other treatment to Wghters as well as any civilians who may have been overtone with smoke or Injured in to ire. The availability of this vehicle would also free up other resources for hospital transports. Copies from a presentation documenting one of the severe broshfires of the past Is enclosed with th is spot etAon to illustrate our role In fire rehab and also displays the terrain affected as well as the ferocity of these fires. 5.) Please cite specific examples within to last three years *,am a utility vehicle would have enhanced your orgooW lion's response4 Agenda Item No. 16F3 January 13. 2009 Page 5 of 9 Thera have been several Instances where having the use of the Polaris Ranger would have benefited our ability to respond to emergencies. There have been several plane crashes at one of the small airports that is located in a heavily- wooded area. Fortunately, there were survivors. Sul these waking, wounded survivors treaded in different directions and had to be located on foot The use of this vehicle net only would have slowed for quicker location of the survivors, but also allowed us to transport them to an area where they could receive more sophisticated treatment and if necessary, be transported to a hospital. There have been numerous emergencies during some of the crowded events that take place every year, Several of those have been cardiac related and the ability to nave through the crowds quickly and provide basic Re support, which is so critical In those early minutes of a cardiac emergency, would certainly enhance our response and ensure a better outcome for the patient As indicated earlier, search and rescue is a function of EMS and we are seeing a greater frequency of Atalxeimer's patients leavng their homes or caretakers, wandering off and becoming lost. Several have been found in wooded locations. Luckily, these patients have survived, but again, the Polards Ranger would have provided us a better means of searching these areas and hopefully reduce the likelihood of hypothemde, dehydration, insect Was or even more life- threatening scenarios that might occur. In a most recent occurrence, an elderly, mentally confused patient wandered out of a facility, resulting in a massive search by al and on foot. The patient was not located for three days, The availability of the Polaris Ranger would have greatly benefited Ihis search. Collier County is connected to the east coast of Florida via Interstate 75 (Alligator Alley). Motor vehicle accidents are frequent and much of this Interstate runs through remote areas of the county, where a deep canal runs parallel to the road. Approximately sic months ago an accident occurred, launching the vehicle nearly all the way across the canal. The survivors were able to exit the vehicle and dimb the bank on the opposite side of the canal. Had the Polaris Ranger been available to us, it could have crossed the canal at an access point and Oransporled the accident victims to safety. Other than bringing in and launching a boat, the only other option available in this circumstance Is to swim the victims back to the other side. This area, incidentally, is heavily populated with alligators (thus tie name Alligator Alley). Obviously an expedient route to safety is a high priority for the safety of these motor vehicle aocident Actims. 6.) Is there any other Information that yore organization would like the selection commit to conskkO Neatly 80% of the Collier County EMS budget Is to cover personnel costs. The remaining 20% is ublized to cover operating costs and capital purchase to room wom equipment The budget is largely dependent on revenue. With the majority of the county being agricultural, there is a large influx of both a migrant population and Indigent patients. As such, Collier County experiences a high volume of wdle -offs for ambulance services, In addition, ambulance fee collections are taking a negative turn due to the trend by insurance companies to short-pay claims (payments substantially less than that billed), unemployment and people's lose of group Insurance, and the economy in general. Most individuals will choose to keep their fights on and feed their families before paying for an ambulance ride. As the revenues decrease, the offsetting funds must come from ad valorem taxes, which are already strained due to the growth of the area and demands on the Infrastructure of the County. Especially al fficant b the passage of a referendum in the Slate of Florida lo reduce property taxers that will crople county agencies from obtaining necessary funding through ad valorem taxies. In fact the budget for FY09 required a two percent reduction over the FY08 budget and it Is antiolpatsd that even further reductions will be required for FY10. This in itself vdll seriously hamper any efforts to replace wom and unsafe equipment, let alone expand resources. 7.) How did you berm about this program? Please be Weft, Agenda Item No. 16F3 January 13, 2009 Page 6 of 9 Collier County subscribes to e•CMI a service which prov des grant information and notifications for new grants and updates issued by sources such as federal and state agencies, as well as various foundations and private sector benefactDrs C. AGREEMENTS AND CERTIMATION By completing and submWq this eppticaWri, ire undersigned certify that A) You are authorized on behalf of your organization to apply for a utility vehicle th o gh this program and that said organ al on will acct delivery of a vehicle N this appllcaticn is ultimstay wooessful. B) The apo tg orgardzation Is a governmental, vol rdw, or non -profit entity with appropMte tax exempt w dror 561(cX3) stalks under IRS regulations. C) If awarded a utility vehicle, your organization will padcIpale In a presentation event at your headquarters with USSTC representatives and app Wipe offdals, If you have questions about to presentation event, please contact the USSTC Operation Ranger the at 203. 817.3368. a, Adle Bay, EMS Supervisor - A000undng Please print name 6 88e US& Smokeless TOBACCO CO 6 High Rldge Pa*. BuP&g A Stamford, CT 06905 203417.3366 OKcer in chargdCarxnmd a SupeMsory ofkw James V. Mudd, County Manager please print name b title d Po14l" Grant Coordination Office Administrative Services Division 3301 East Tamiami Trail Naples, Florida 34112 marlenefoord aC )colliereov.net (239) 252 -4768 (239) 252 -8720 (fax) TO: Jim Mudd, County Manager CC: Jeff Page, EMS Chief Artie Bay, EMS Accounting Supervisor FROM: Marlene Foord. Grants Coordinator DATE: December 16, 2008 �AJen` �m N 16F3 P ge of 9 RECEIVED OFFICE OF THE COUNTY MANAGER DEC 16 7008 ACTION Applications Reviewed and Approved by County Mana , r designee for submittal: �� omty Manager ,X A M (date) After - the -Fact Approval by the BCC is required at the January 13.2009 BCC meeting. SUBJECT: County Manager Approval of U.S. Smokeless Tobacco Polaris Ranger Donation Program Grant Application, The U.S. Smokeless Tobacco Polaris Ranger Donation Program was created for the purpose of providing off -road utility vehicles to eligible organizations to assist in emergency response. Approximately 65 -75 vehicles are expected to be awarded in 2009, Should this grant application be successful, the vehicle would be used for search and rescue, emergency medical services at festivals and fairs, and as a support vehicle during wildfires and other natural events requiring emergency medical services. The enclosed application is due to U.S. Smokeless Tobacco's Operation Ranger on January 9, 2009. Because higher priority projects required the attention of the grant writer for Emergency Management, and the program only allowed one month for development of the grant application, staff was unable to devote the necessary time for research and development of the grant application until this month. Due to this time constraint, it is necessary to request your approval of the application to be followed by after -the -fact approval of the Board of County Commissioners during the January 13th meeting. Your signature is required on Page 5 of the application. Once you have reviewed the application, please sign and date in the box above and call Artie Bay at 252 -6285 or myself at 252 -4768 for pickup. Please let me know if you have any questions. Agenda Item No. 16F3 January 13. 2009 Page 8 of 9 Annual Events Hosted in Collier County 'City of Naples (Fifth Avenue, Cambier Park, Third Street): Art Fairs - Quarterly Taste of Collier (1,500 -3,000 people) Craft Fairs Annual Great Dock Canoe Races (5,000 people) Arts in the Park @ Cambier Old Florida Festival Heart Walk (4,000 people) Tree Lighting on 3rd Ave (3,000 -5,000 people) Naples Wine Festival 'Golf and Tennis Events: (Nationally televised) PGA Seniors ACE Classics Shark Shoot- out/Tiburon Mike Ditka & Jim Hart (200 -300 Celebrities /Golf Pros) Humane Society Fund Raiser (200 -300 people) SW FI Police & Unity Golf (150 -400 people) 'Swamp Buggy Grounds: (Nationally Televised) Swamp Buggy Races 3 times per year (6,000 -7,000 people) Monster Truck 2 times per yr. (7,000 people) "County Fair Grounds: Collier County Fair (73,000 people in 9 days) Bull Riding Demolition Derby Truck Pulls Greater Naples Dog Show 'St. Elizabeth Seaton Festival (5,000 -9,000 people in 5 days) 'Parades: Swamp Buggy Memorial Day Veterans Fourth of July St. Patrick's Day `Oktoberfest "Collier County Parks: Child Safety Fair (3,000 -4,500 people) Country Jam Naples Snow Festival Howl -a -Day Jubilee (5,000+ people) Forth of July Concert in the Parks Job fairs Easter egg event Gingerbread event Ice Cream socials Sugden Park events Agenda Iiem No. 1OF3 - January 13, 2009 Page 9 of 9 *Beaches: Fourth of July Response calls Recovery efforts *Jazz Festivals: Cambier Park (3,000 -4,000 people) Jazz on the Gulf (1800 -2,500 people) *MCI: Any mass casualty event MCI training * HazMat Events: (Collier County containing major roadways for Hazmat) Alligator Alley (1 -75) State Road 29 US 41 State Road 84 State Road 951 Agricultural farming Treatment plants *High Schools football games marching band competitions soccer games lacrosse games *Special Olympics *Everglades Seafood Festival (40,000- 50,000 people) *Goodland Mullet Festival *Marco Island: Art Festivals Hills Marathon Film Festival *Relay For Life (3,000 people) *Breast Cancer Walk *Golden Gate Community Center Frontier days Latin American Festival *Ave Maria: Celebration of Life (3,000 -4,000 people) *Naples Marathons: 4K Run Marco Island Hills Marathon City of Naples 5k run *Bikers for Babies (2,000 -3,000 people)