Agenda 01/13/2009 Item #16B 5Agenda Item No. 16B5
January 13, 2009
Page 1 of 9
EXECUTIVE SUMMARY
Recommendation to approve a change order to a work order in the amount of $65,000.00
to Post, Buckley, Schuh & Jernigan, Inc. (PBS &J) for contract #06 -3987 Professional
Contract for Construction, Engineering and Inspection services for the Freedom Park
(Project No. 51085).
OBJECTIVE: To add services to existing contract by change order to assist the Transportation
Services Division, Stormwater Management Section in the request for additional services for
record drawing support and to add funds for information review, shop drawing /material
submittal review. The need for these additional services is described in greater detail on the
attached Professional Engineering Services for Freedom Park (Gordon River Water Quality
Park) - Scope of Work.
CONSIDERATION: The Freedom Park is a 50 -acre water quality park located east of
Goodlette -Frank Road and north of Golden Gate Parkway within the City of Naples and is
currently under construction. The project includes water quality improvement and flood
protection within the Gordon River Watershed. This project will create an aesthetically pleasing
passive educational /recreation park facility, which not only minimizes environmental impacts,
but helps create a natural habitat where flora and fauna can flourish. The amenities include a
series of created wetlands, boardwalks and pavilions for visitors to observe native habitat and
wildlife and a 2,500 sq. ft. education building to promote environmental education. The site will
also be the future home of the Freedom Memorial dedicated to the lives lost in the September
11`h terrorist attack.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is not quasi- judicial and requires no ex parte disclosure, requires only a
majority vote for approval, and is otherwise legally sufficient for Board action. —SRT
FISCAL IMPACT: Funding in the amount of $65,000.00 is available in the Stormwater
Capital Projects Fund (325) Freedom Park Project (Project No. 51018).
GROWTH MANAGEMENT IMPACT: The Freedom Park project is in accordance with the
goals and objectives of the Drainage Sub- element of the Growth Management Plan for Collier
County Stormwater Management.
RECOMMENDATION: That the Board of County Commissioners approve a change order for
the Freedom Park in the amount of $65,000.00 with PBS &J, Inc.
Prepared By: Margaret A. Bishop, Senior Project Manager, Stormwater Management Section
Attachments: (1) Change Order, Professional Engineering Services for Freedom Park (Gordon
River Water Quality Park) - Scope of Work.
Page I of 2
Agenda Item No, 16B5
January 13, 2009
Page 2 of 9
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
16B5
Item Summary:
Recommendation to approve a change order to a work order in the amount of $65,000.00 to
Post, Buckley, Schuh & Jernigan, Inc. (PBS &J) for contract
#06 -3987 Professional Contract
for Construction, Engineering and Inspection services
for the Freedom Park (project No
51085)
Meeting Date:
1/13/2009 9:00.00 AM
Approved By
Margaret A. Bishop
Project Manager
Date
Transportation Services
Stormwater Management
12112/2008 9:22 AM
Approved By
Brian Hancock
Operations Support Manager
Date
Transportation Division
Transportation Administration
12/12/2008 9:46 AM
Approved By
Gerald Kurtz
Senior Engineer
Date
Transportation Services
Stormwater Management
1 211 212008 11:04 AM
Approved By
Scott R. Teach
Assistant County Attorney
Date
- -" County Attorney
County Attorney Office
12/1512008 2:03 PM
Approved By
John Wet
Roads Maintenance Superintendant
Date
Transportation Services
Road Maintenance
12116/2008 7:47 AM
Approved By
Caroline Soto
Administrative Assistant
Date
Transportation Services
Transportation Engineering and
1211612008 12:25 PM
Construction
Approved By
Norm E. Feder, AICP
Transportation Division Administrator
Date
Transportation Services
Transportation Services Admin.
12116/2008 1:25 PM
Approved By
Rhonda Rembert
Contract Specialist
Date
Administrative Services
Purchasing
12119/2008 2:45 PM
Approved By
Steve Carnell
Purchasing(General Svcs Director
Date
Administrative Services
Purchasing
12/22/2008 3:15 PM
Approved By
Pat Lehnhard
Executive Secretary
Date
Transportation Services
Transportation Services Admin
12/22/2008 3:21 PM
Approved By
Susan Usher
Senior Management/Budget Analyst
Date
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County Manager's Office Office of Management & Budget
Approved By
James V. Mudd
Board of County
Commissioners
County Manager
County Manager's Office
Page 2 of 2
Agenda Item No. 1685
January 13, 2009
Page 3 of 9
12/2912008 12:19 PM
Date
12129/2008 2:32 PM
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P�L'i dp�7rce nu ry
/ Ja 13, 2009
Page 4 of 9
CONTRACTlWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Freedom Park PROJECT #: 51018 PROJECT MANAGER: Margaret Bishop
BIDfRFP M 06 -3987 MOD #: 2 PO#: 4500100170 WORK ORDER M PBS -FT- 3987 -08-01
DEPARTMENT: Road Maintenance CONTRACTORIFIRM NAME: PBS&J, Inc.
Original Contract Amount: $ 458.904 -00
(Starting Point)
Current BCC Approved Amount: $458,904.00
(Last Total Amount Approved by the BCC)
Current Contract Amount: $491,404.00
(Including All Changes Prior To This Modification)
Change Amount: $65,000.00
Revised Contract/Work Order Amount: $556404 -00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractlWork Order: $97,500.00
Date of Last BCC Approval December 11, 2007 Agenda Item # 16B5
Percentage of the change over /under current contract amount 21.25
Formula: (Revised Amount / Last BCC approved amount) -1
CURRENT COMPLETION DATE (S): ORIGINAL: June 19 2009 CURRENT: August 19 2009
Specify the reasons for the change(s) s 1. Planned or Elective `' 2. Unforeseen Conditions 3. Quantity
Adjustments 1 4. Correction of Errors (Plans, Specifications or Scope of Work) i 5. Value Added
' 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: Another firm would have to be
hired for the independent additional information review and shop drawing /material submittal_ review and record drawings.
This change was requested by: f (Contractor /Consultant P-I Owner r-1 Using Department '— CDES
EDesign Professional I'- IRegulatory Agency (Specify) ' Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rl� Yes No
This form is to be signed and dated.
APPROVED BY:
REVIEWED BY
Revised 11.19,2007
Date:
i -a _ J 1 - L.,.
Date:
� -6)
Agenda Item No. 16135
January 13, 2009
Page 5 of 9
CHANGE ORDER TO WORKORDER
TO: PBS &J, Inc. FROM: Road Maintenance Department
1514 Broadway, Suite 203 2885 S Horseshoe Drive
Fort Myers, PL 33901 Naples, FL 34104
Freedom Park CEI Services Project Number 51018
Work Order date: December 11, 2007 Work Order No PBS -F T- 3987 -08 -01
Change Order Number 2 Date: December 15, 2008
Change Order Description:
Ihis change order is to add additional services to the work order to include request for
additional information review, shop drawing/matcrial submittal review and record drawing
support The scope is attached to this change order No additional time is requested.
Original agreement amount
Sum of Previous Changes -
This Change Order No 1 Amount (add)
Revised Agreement Amount ........... I.........
$458,90400
$ 32,500.00
$ 65,000.00
......................., ............ $556,404.00
Original Conti act time in calendar days 547 days
Adjusted number of calendar days due to previous change orders 60 days
This change order adjusted time is _ 0 days
Revised Contract Time in working days 607 days
Original Notice to Proceed date _ December 19, 2007
Completion date based on original contract time June 19, 2009
Revised completion date due to change order(s) August 19, 2009
Your acceptance of this change order shall constitute a modification to our Agreement and
will be perfbrmed subject to all the same teims and conditions as contained in said
Agreement indicated above, as fully as if the same were repeated in this acceptance. The
adjustment, to this Agreement shall constitute a full and final settlement of any and all claims
arising out of, or related to, the change set forth herein, including claims for impact and delay
costs
Prepared by: 4-�-
MaigaretA Bishop, P E, Sr Prr, ect Manager
Stormwater Management Section
Accepted by_
PLUS &I, INC
Approved by:
liet, Director
oad Maintenance Department
Date:
_ Date: IZ I1''�I obi_
_- __— Date:lZ ��
Agenda Item No. 16135
January 13, 2009
Page 6 of 9
Contract 06 -3987 SCOPE -OF -WORK
Professional Engineering Services
For
Gordon River Water Ouality Park
In accordance with the Collier County Contract Number 06 -3987 "Professional CEI
Services" the following work is presented for engineer services for the Gordon River
Water Quality Park.
SCOPE OF WORK
Task A — Request for Information IRFI) & Request for Change Order Review
Throughout the duration of construction for the Gordon River Water Quality Park,
PBS &J will fulfill the Engineer of Record's role in reviewing and responding to the
contractors request for information. RFI review will include request validation, conflict
resolution and recommended courses of action. RFI review will not include design.
Additionally, PBS &J will review, validate and provide recommendations for approval to
the county regarding all change orders submitted by the contractor.
PBS &J will maintain a log identifying all BFI's and change orders received and their
status. In addition, PBS &J will maintain one copy of each RFI and the response. PBS &J
will respond to all RFI's and change orders within 30 days of receipt as required per the
bid specifications. In the event resolution can not be made within 30 days, PBS &J will
inform both the county project manager as well as the contractor.
Additional funding requested to cover period from February 1, 2009 through August 19,
2009.
Task B — Shop Drawing / Material Submittal Review
Freedom Park Project PBS &J
Agenda Item No. 16135
January 13, 2009
Page 7 of 9
Contract 06 -3957 SCOPE -OF -WORK
PBS &J will review submittals provided by the contractor. Review is limited to general
design concepts and general compliance with the information in the project plans and
specifications and is not intended to be a verification of total material required.
PBS &J will maintain a log identifying all submittals received and their status. In
addition, PBS &J will maintain one copy of each submittal and the response. PBS &J will
respond to all submittals within 30 days of receipt as required per the bid specifications.
In the event resolution can not be made within 30 days, PBS &J will inform both the
county project manager as well as the contractor.
Additional funding requested to cover period from February 1, 2009 through August 19,
2009.
Task C — Record Drawing Support
Upon substantial completion of construction and when directed by the county, PBS &J
will provide record drawing support. Support will include transferring hand drawn as-
builts in to Auto CADD format. Record drawing information will be limited to
horizontal and vertical locations for: facility foundations, utilities, boardwalks, pathways,
parking, driveways, drainage piping and structures, and ponds. It is our understanding
that these record drawings are necessary for incorporation into the County's GIS database
and signed and sealed records will not be required.
SCHEDULE
The above scope is based on the original master construction schedule, estimated end
date August 2009. It is assumed that construction will last eighteen months and any time
spent outside this timeframe will be considered out -of- scope.
BUDGET
Freedom Park Project PBS &J
2
Contract 06 -3987
Agenda Item No. 16B5
January 13, 2009
Page 8 of 9
SCOPE -OF -WORK
In accordance with Collier County Contract Number 06 -3987 compensation for the above
scope of work will be based on a billing type listed below.
Task A — Request for Information (RFI) Review (TIME & MATERIALS) $ 17,500
Task B — Shop Drawing / Material Submittal Review (TIME & MATERIALS) $ 17,500
Task C — Record Drawing Support (TIME & MATERIALS) $ 30,000
Grand Total for entire Work Order
$ 65,000
Freedom Park Project PBS &J
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