Backup Documents 03/12/2019 Item #16F4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 2.
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. "Ile completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing fines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office SRT 4/5/19
•
4. BCC Office Board of County
Commissioners \,5/ A\ \
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Lisa Jacob Contact Information 239-597- 49
Contact/Department
Agenda Date Item was March 12,2019 V Agenda Item Number 16F4
Approved by the BCC
Type of Document Work Order under Contract#15-6397 Number of Original 1
Attached Documents Attached
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable colurrn,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signt{ture STAMP OK SRT
2. Does the document need to be sent to another agency for additional signatures? If yes, SRT
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be SRT
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's SRT
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the SRT
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's SRT
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip SRT
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 03/12/2018 and all changes made during SRT
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made,and the document is ready for the 'ter'
Chairman's signature.
16F 4
MEMORANDUM
Date: April 5, 2019
To: Lisa Jacob, Project Manager
Pelican Bay Services Division
From: Martha Vergara, Senior Deputy Clerk
Board Minutes & Records Department
Re: Work Order for Contract #15-6397 "Environmental & Biological
Studies", Project: Clam Bay Monitoring
Contractor: Earth Tech Environmental, LLC
Attached for your records is a scanned copy of the document referenced above,
(Item #16F4) approved by the Board of County Commissioners on Tuesday, March
12, 2019.
An original will be kept by the Board's Minutes and Record's Department as part of
the Board's Official Record.
If you have any questions, please call me at 252-7240.
Thank you.
Attachment
16F4
WORK ORDER/PURCHASE ORDER
Contract 15-6397 "Environmental& Biological Studies"
Contract Expiration Date: June 22, 2020
This Work Order is for professional environmental services for work known as:
Project Name: Clam Bay Monitoring
Project No: N/A
The work is specified in the proposal dated Feb. 14,2019 which is attached hereto and made a part of
this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,this
Work Order/Purchase Order is assigned to: Earth Tech Environmental,LLC
Scope of Work: As detailed in the attached proposal and the following:
* Task 1 Mangrove Monitoring
* Task II Exotic&Nuisance Vegetation Monitoring
* Task III Coastal Scrub&Cabbage Palm Hammock Monitoring
* Task IV Seagrass Monitoring
* Task V Protected Species Monitoring
* Task VI Recreational Facilities Monitoring
* Task VII Archaeological Sites Monitoring
* Task VIII Hand Dug Channels Mapping, Inspection & Maintenance
* Task IX Water Level Monitoring
• Task X Tidal Gauges Station Maintenance
* Task XI Annual Clam Bay Monitoring Report&Presentation
Alternate Bid:
* Task XII General and Miscellaneous Services
Schedule of Work: Complete work within 1,095 days from the date of the Notice to Proceed which
will be issued upon issuance of Purchase Order. The Consultant agrees that any Work Order that
extends beyond the expiration date of Agreement # 46-3693 will survive and remain subject to the
terms and conditions of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): ZNegotiated Lump Sum (NLS) []Lump Sum Plus
Reimbursable Costs (LS+RC) tATime & Material (T&M) (established hourly rate— Schedule A) 0
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the
attached proposal.
Task I $ 64,500.00 LS
Task II $ 9,000.00 LS
Task III $ 9,000.00 LS
Task IV $ 12,000.00 LS
Task V $ 13,500.00 LS
Task VI $ 3,000.00 LS
Page 1 of 2
0.0
1 6 F 4
Task VII $ 1,500.00 LS
Task VIII $ 24,000.00 LS
Task IX $ 6,750.00 LS
Task X $ 12,000.00 LS
Task X1 $ 21,000.00 LS
TOTAL FEE $176,250.00
Alternate Bid
Task XII $ 36,000.00 T&M
Digitally signed by Mary McCaughtry
Mary McCaughtry eDmNacon:mMaaryrymMcccCaatiugghhtr7w,oo,loiluercountyn g
PREPARED BY: Date:2019 02 27 08 48 02-0500
Mary McCaughtry, Operations Analyst Date
Lisa Jacob Digitally signed by Lisa Jacob
APPROVED BY: Date: 2019.02.27 12:54:15 -0500'
Lisa Jacob,Associate Project Manager Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present,or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: Earth''ech Enviroc ental, LLC
d....- . 1g3 ) /I
Jeremy terk, Ps 4 er/Owner/Ecologist iDate
BOARD OF COAiOMMISSIONERS
COLLIER • I 1 Y, FLO' ."A Ali-
Appra o o nd leg lity
By: , • _ _ ....... . .
Wil .m L. McDanie Jr., Chair .n
/ O
.cr
ott R.Teach, Deputy County Attorney
A 1TE.ST
CR-YSTAI K. L,CLPUC .
KNE
OIL Page 2 of 2
BY. at
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irwl , (...),-
Attest as to Chairman's\
signature orly.