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Agenda 03/26/2019 Item #16E 103/26/2019 EXECUTIVE SUMMARY Recommendation to approve the Administrative Reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. OBJECTIVE: To promote accountability and provide transparency to the public and gain the Board's approval/ratification for various procurement -related transactions. CONSIDERATIONS: In accordance with the Board's Procurement Ordinance 2017-08 and the Procurement Manual, the Procurement Services Division produces a regular Administrative Report which provides for Board approval of the following transactions: • Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount, and/or require change in schedule (number of days); • Amendments to contracts; • After the fact memos from various County Divisions, as requested by the Clerk's Finance staff for the timely process of invoices. • Other items as determined by the County Manager or designee that require Board approval. This administrative report includes the following: • Five (5) change orders that in aggregate modify contracts by -$61,255.77 and add 142 calendar days to completion periods, see attached summary and backup for details; and • Zero (0) amendments this period with a fiscal impact of $0.00; and • Three (3) after the fact memos with a fiscal impact of $15,023.17 FISCAL IMPACT: The net total for the eight (8) items is -$46,232.60 LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved for form and legality, and requires a majority vote for Board action. -JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08. Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services ATTACHMENT(S) 1. 0326 Change Order Report - FYI (PDF) 2. 0326 Change Order Backup - FYI (PDF) 3. 0326 After the Fact Report - FYI (PDF) 4.0326 After the Fact Backup - FYI (PDF) 16.E.1 Packet Pg. 1051 16. E.1 03/26/2019 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.1 Doe ID: 8268 Item Summary: Recommendation to approve the Administrative Reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. Meeting Date: 03/26/2019 Prepared by: Title: Business Technology Analyst, Senior Procurement Services Name: Sara Schneeberger 03/06/2019 3:57 PM Submitted by: Title: — Procurement Services Name: Ted Coyman 03/06/2019 3:57 PM Approved By: Review: Procurement Services Procurement Services Procurement Services Administrative Services Department Administrative Services Department Office of Management and Budget County Attorney's Office Office of Management and Budget County Manager's Office Board of County Commissioners Catherine Bigelow Additional Reviewer Opal Vann Level 1 Purchasing Gatekeeper Ted Coyman Additional Reviewer Paula Brethauer Level 1 Division Reviewer Len Price Level 2 Division Administrator Review Valerie Fleming Level 3 OMB Gatekeeper Review Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Laura Wells Additional Reviewer Nick Casalanguida Level 4 County Manager Review MaryJo Brock Meeting Pending Completed 03/06/2019 4:00 PM Completed 03/06/2019 4:31 PM Completed 03/06/2019 5:47 PM Completed 03/07/2019 12:52 PM Completed 03/11/20194:57 PM Completed 03/13/2019 11:52 AM Completed 03/13/2019 4:26 PM Completed 03/14/2019 11:49 AM Completed 03/17/2019 7:58 PM 03/26/2019 9:00 AM Packet Pg. 1052 � w a (spodeU a |m#m m mp¥ s o|mes luawojnOOJd:8 Z ) 84A]- odeN,ep O eeue143 gZ 0:1 0 43 n¥ ) ( ) \ \ k i )k - # JJ )k 2 7 $ \ \� \ \ \-It ) } E 15 _ ` Lu z,/!!/ )f)2�)k)}/ \ \°\ �°\�\ E { j ) \ \ E u) \ } - » / f / \ f W ; § 3 2 § '2\ )�{) E 2§) m 7 -ƒ)))7 E_ , .7 o > 0 N3 wo E { \ \co Eo ._e _, § § ) ] ( % k 2 ,_d _, 7 16.E.l.b Procurement Services crier Coutdcy Change Order Form ® Contract Modification ❑ Work Order Modification ❑ Amendment Contract #: 16-6560 Change #: 3 Purchase Order #: 4500174401 Project #: 66066.10 Contractor/Firm Name: AECOM Technical Services Contract/Project: White Blvd. over Cypress Canal Bridge Project Manager Name: Steve Ritter Division Name: � 9 Transportation Engineering Original Contract/Work Order Amount $ 595,337.94 9/13/16;16A41 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 595,337.94 9113116;16A41 Last BCC Approval Date; Agenda Item # Current Contract/Work Omer Amount $ 595,337.94 8/29/2018 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 0.00 o Total Change from Original Amount Revised Contract/Work Order Total $ 595,337.94 1 0.00% Change from Current BCC Approved Amount Cumulative Changes $ 0 .001 0.00% Chan a from Current Amount Completion Date, Description of the Task(s) Change, and R250nale for the Change Notice to Proceed 11/29!2016 Original 8/29/2018 Last Approved 1 2/252019 evised Date 04/26/2019 Date Completion Date Date Includes this change) # of Days Added 60 days Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ® Other (see below) Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or the additional days added (if requested); 2.) why this change was not included In the original contract; and, 3.) describe the Impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. Change Order No. 3 will add 60 days to AECOM's contract. 1. Add 60 days to the contract time. The contractor, Manhattan Road and Bridge, was granted substantial completion on January 8, 2019. Final completion was supposed to occur within 30 days on February 8, 2019, but the contractor has not completed the punch list items. The contractor is currently behind schedule and has been assessed Liquidated Damages, and could be assessed further damages until the project is complete. 2. CEI services need to be extended due to the delay in constructing this project. It is expected that the contractor will be on site for one (1) additional month and one (1) additional month is needed by the CEI firm, post construction, to furnish deliverables. Therefore, the addition of 60 days to AECOM's contract is proposed for the oversight of contractor operations in accordance with the contract and for preparation of final deliverables. Changes to the construction schedule require extension of the contract time for CEI. No additional funds are needed. 3. If this change is not processed, AECOM's contract would expire and there would be no CEI firm overseeing the contractor's operations and the closeout coordination required. Prepared by: Digitally signed by James L James L SdUlS SoulsDate: 2019.02.1709:28:28 -05'00' (Larry Sauls, P.E., Vice President, AECOM) Date: 2/17/19 Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant / Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. Approved by: SDate: �- I / (Steve Ritter, Road Construction Manager, Collier County Transportation Engineering Division) Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Athnln � BCC ES Packet Pg. 1054 Approved by: io-W ELIME 2 (Jay Ahmad, P.E., Director, Ot;N%r County Trar Oortation Engineering Division) (Thaddeus L. Cohen, Department Head, Collier County Growth Management Department) SchneebergerSa Digitallysignedby SchneebergerSara Date:—.2— 4— 117 Date: ra Date: 2019.02.25 10:26:12 -05'00' Approved by: Date: PFnn-efneM Manager, Procurement Services Division) Sara Schnee berge, Procurement Strategist 1ti.E.1.b Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Admin cBCC ES Rpt I Packet Pg. 1055 3 Procurement S 16.E.1.b C+OUier COH.nty Change Order Form ® Contract Modification ❑ Work Order Modification ❑ Amendment Contract #: 18-7437 Change #: 1 Purchase Order #: 4500191380 Project #: 80349 Contractor/Firm Name: I Interstate Construction, LLC I Contract/Project: Vanderbilt Beach Boardwalk Replacement Project Manager Name:[ Felicia Kirby 6. Parks & Recreation Original Contract/Work Order Amount $ 249,500.00 9/25/18;16D7 Original BCC Approval Date; Agenda Item # rn Current BCC Approved Amount $ 249,500.0 9/25/18;16D7 Last BCC Approval Date; Agenda Item # c Current Contract/Work Order Amount $ 249,500.00 1/30/2019 SAP Contract Expiration Date (Master) a- 0 Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount Revised Contract/Work Order Total $ 249,500.00 0.00% Change from Current BCC Approved Amount > Cumulative Changes $ 0.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change r w Notice to Proceed 10/22/18 Original 1 /30/19 Last Approved 3/26/19* 1 Revised Date 4/5/19 J Q Date Completion Date Date (Includes this change) rn d # of Days Added 10 Select Tasks ® Add new task(s) ❑ Delete task(s) ❑ Change task(s) ❑ Other (see below) m N Provide a response to the following: 1.) detailed and specific explanationlrationale of the requested change(s) to the task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. *Completion date revised due to a Time Suspension period during permitting delays. A.) During demolition, it was discovered the electrical wire and condit needed to be replaced. This run leads from the restroom to the concession building and provides power to the concessionaire. Utilizing $4,140 of the available $20,000 allowance is needed to add a new task, 'Task 16: Electrical improvements.' This will leave $15,860 remaining in the allowance. B.) Two (2) Mobi-mats were included in the bid schedule. It was determined that the mobi-mat required a roll & stow and anchor spikes to install on the mobi-mat. Work directive 2 was provide to the contractor to proceed with the work. The amount of $4,409.90 and will be taken from allowance as unforeseen condtions. This will leave $11,450.10 remaining in the allowance. 2. A.) The electrical improvements were not included in the original contract because the current condition was unknown until the demolition of the boardwalks revealed the degraded lines. B.) The mobi-mat was included in the original contract. Parks requested the Roll & Stow mat roller and anchor spikes to assist with regular maintenance and theft prevention. 3. A.) If this change is not processed, power failure from the degraded lines will occur and disrupt the concessionaire's business, resulting in lost revenue for the Concessionaire and County. B.) Without these changes maintenance cost and the opportunity for theft of the mobi-mats will increase. Prepared by: Felicia Kirby, Associate Project Manager, Facilities Management Division Date: 2 -8 - Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same terms and conditions as contained in the contract /work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant / Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet-) _ PROCUREMENT use ONLY Admin Packet Pg. 1056 Accepted by: Accepted by: Approved by: Approved by: 4 16.E.1.b MaIAVBisbop, P,E.. Principal Project Manager, Facilites Management Division Date: z, lz3 Date* Z h Date: a q Date: Approved by: v2:",T1- ; Date: b.1 [3�fry W44ams., Dlvlsfon Dir tor, P rks ✓!. Reeroation Division Q Approved by: ,� 2 Cc-s�i Date: Darn n Grant, Alvtslon pireclor, a 64 Management Divisfon Digitally signed by Approvedby: SchneebergerSara SchneebergerSara Date: (Procuramenl Protesslona Reutsad:1012a1201i (Dtdsloru who may racluke ad(fKtonsl signatures may tnclude on eeparete sheel ) i t PAOICkWOUNT US6 0wI.Y Aarrn t occas r U. >3 7 Y V m m L N E L 0 d C m �t V N M O r+ C 4) E s v R Q Packet Pg. 1057 5 16.E.1.b FACILITIES MANAGEMENT DIVISION/ PUBLIC UTILITIES DEPARTMENT WORK DIRECTIVE CHANGE CONTRACT # /PROJECT CT NAME: Vanderbilt Beach Boardwalk Replacen►eut CHANGE # I DATE OF ISSUANCE: 1/28//9 OWNER: Collier County Board of Commissioners CONTRACTOR: Interstate Construction, LLC EFFECTIVE DATE: 1/28/19 PROJECT#: 54349 ENGINEER/DESIGN PROFE"SSI(ONAL' Q Grady Minor & Associates, P.A. You are directed to proceed promptly with the following change(s): Description: To replace the electrical wire and conduit to from the restroom building to the concession stand. The electrical install is needed as a solid run of new wire, except an etevatcd junction box at the concession stand. Purpose of Work Directive Mange: To provide power and replace (lie degraded wire to the concession stand. Attachments: If a claim is made that the above change(s) have affected Contract Price or Contract Times any claim for a Change Order based thereon -will involve one or more of the following methods of determining (lie effect of the changes(s). Method of determining change in Contract Price: Method of determining change in Contract Times: 0 Unit Prices ❑ Contractor's records ❑ I ump Sum ❑ Engineer's record ❑ Other Other: Number of days prior to anticipated start date Estimated increase (decrease) in Contract Price Estimated change in Contract Time: $ 4,200 Increase or decrease by o calendar days. RECOMMENDED: AUTHORIZED: A.QJC :�L6_ Orv- By: By. Engineer Owner's Representative 01/28119 4.25 I'M Packet Pg. 1058 INTERSTATE CONSTRUCTION, LLC DELIVERED BY E -Mail Total rages: One (1) Date; January 25, 2019 To: Felicia Kirby Company: Collier County From; Jay Yi RE: Vanderbilt Beach Boardwalk Replacement Subject: 18121 PCO 11001 Electrical Conduit Felicia Kirby, The following price is for installing new W PVC (80) conditit with new wires from Bathroom panel to Concession stand, with elevated junction box at the concession strand and GFl protection at the bathroom. The conduit will be installed on the side of boardwalk until the end of boardwalk and after that, it will be trenched underground to the concession stand. Electrical sub -contractor will be Hail's Electrical Inc. Sub -Contractor's total Price - $3,600.00 Mark-up @ 15% _ $540.00 Total Price — $4.140.Q0 Please sign below approving the change order as pitsented and fax back the executed copy. Thank you. SIGNATURE DATE "'Tlease provide a signed I executed copy of the change order pricing confirming acceptance within seven (7) days from the date of receipt of this correspondence. Receipt of transmittal along with performance of the work will constitute acceptance of unit price and quantities of work. 2501 SW 160" Ave, Sulte 400, Miramar, FL 33027 16.E.1.b 0 CL m tY m r L Mn S E Q En m as rn c E 0 L a 00 W N u_ a 3 Y U c6 m L a� L Q a) c±i cu U N M O c as E U Q Packet Pg. 1059 7 16.E.1.b FACILITIES MANAGEMENT DIVISION/ PUBLIC UTILITIES DEPARTMENT WORK DIRECTIVE CHANGE CONTRACT # /PROJECT NAME: Vanderbilt Reach Boardwalk Replacement CHANGE # 2 DATE OF ISSUANCE: 215119 OWNER: Collier Comity Board of COti111li3sionel's CONTRACTOR: Interstate Construction, LLC EFFECTIVE DATE: 2/5119 PROJECT#: 80349 ENGINEER/DESIGN PROFESSIONAL: Q Grady Minor & Associates, P.A. You are directed to proceed promptly with the following change(s): Descri #p ion: To 1) order the Rall & Stow and 1}r•ovide to the County, 2) to order the anchor spikes and 3) install tate anchor spikes and the inobi-mat. Please note; The use of allowance will be billed on a Time and Materials basis. ur• rose of Wot•1c Directive irective Change: To install the mobi-Hist properly. Attachments: Proposal Ifs clahn..is.nia..de that.tlre.above.cli.ange(s) ltave.affected.Contract Price or. Contract Times any claim for a Change Order based thereon will involve one or more of the following methods of determining the effect of the. changes(s), Method of determining change in Contract Price: Method of determining change in Contract Times; ® Unit Prices ® Contractor's records d Lunip Sum ❑ Engineer's record ❑ Other ❑ Other: Number of days prior to anticipated start date Estimated: increase (decrease) in Contract Price $ 4,449.40 RECOMMENDED: Engineer Estimated clrange in Contract Time: Increase or decrease by to calendar days, AUTHORIZED: By: .ull "rv- Owner's Representative 42!05/19 3:35 PM Packet Pg. 1060 i INTERSTATE CONSTRUCTION, LLC DELIVERED BY E -Mail Total Pages: One (1) Date: February 1, 2019 To: Felicia Kirby Company: Collier County From: Jay Yi RE: Vanderbilt Beach Boardwalk Replacement Subject: 18121 PCO 4002 Mobi-Mafs Installations & additional Iters Felicia Kirby, Tho following price is for installing a new Zea 5'x50' Mobi-Mats with 20" spikes and supplying the Collier County with Aifrin. Roll & Stow roller for Tobi -mat. The installation location will be verified and instructed to Interstate at later date. Roll&Stow Roller Price = $2,897.00 Anchor Spikes = $140.00 Shipping & Handling = $383.00 o i- at Install t' tr= S8 .00 .. .................. Sub -Total — $4,009.00 Mark -tip @i 10%= $400.90 10tal Price= $4,409.9Q Please sign below approving the change order as presented and fax back the executed copy. Thank you. S50NATURE DATE ***Please provide a signed I executed copy of the change order pricing confirming acceptance within seven (7) days from the date of receipt of this correspondence, Receipt of transmittal along with performance of the work will constitute acceptance of unit price and quantities of work. 2501 SW 160'x' Ave, Suite 400, Miramar, F1, 33027 16.E.1.b I Packet Pg. 1061 f 1 Copier county 9 16.E.1.b Procurement Services Change Order Form ® Contract Modification ❑ Work Order Modification ❑ Amendment Contract M 18-7329 Change #: 004 Purchase Order #: 4500188157 :1 Project M 50148 Contractor/Firm Name: DEC Contracting Group, Inc Contract/Project:Building G Alterations Claude Nesbitt Facilities Management Prosect McWalter Name: Division Name: Original Contract/Work Order Amount $ 1,027,661,00 06126118, 11F Current BCC Approved Amount $ 1,130,427.00 09125118, 16E Current ContractlWork Order Amount $ 1,082,064.74 1/3/2019 Dollar Amount of this Change $ 8,296.43 1 6.10% Revised ContractfWork Order Total $ 1,090,361.17 -3,54% Cumulative 700.1711 0.77% Original BCC Approval Date; Agenda Item # Last BCC Approval Date; Agenda Item # SAP Contract Expiration Date (Master) Total Change from Original Amount Change from Current BCC Approved Amount Chance from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed 08/0612018 JOriginal 01/03/19 Last Approved 03/28/19 Revised Date 03/28/19 Date I Completion Date Date (Includes this change) # of Days Added 0 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ® Change task(s) ❑ Other (see betmv) Provide a response to the following: l.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and I or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. This Change Order (CO) requests to take $8,296.43 from the project (#50148) allowance and add it to the contract's (#18-7329) value for expanded scope of work. The usual allowance was not included in the original contract bid tab, but was approved through executive summary submitted on 06126118, agenda item 11 F. The allowance will have a balance of $3,923.71. New items include: • Addition of electric circuits for revised Life Safety systems, and for emergency backup units for new IT network switches. • Addition of breakers to continue to service the adjacent Power Plant's (BLDG K) water treatment system that was found to be tied into this altered building's (BLDG G) electrical panel • Leveling of the floor in what was a separated conference room to make it even with the grade of the overall space it is now a part of 2. The additional work incudes revisions and adjustments to discrepancies arising as a consequence of a new structural layout. Once demolition was complete these discrepancies were revealed, and revisions made. No archived plans indicated their existence 3. Without including the additional electrical circuits, the Life Safety systems would be incomplete, and the building could not receive a Certificate of completion or occupancy. Without power to the network switches there would be no connectivity of the building to the county network. Without leveling the floor, the difference in elevations between adjacent sections will be not only a tripping safety hazard, but as the area is meant to house free weights and fitness equipment, a stable footing is required to minimize the occurrence of unsecured equipment nesbittclaude Digitally signed by nesbittclaude Prepared by: Dale: 2019.01.10 11:25:58 -05'00' (Claude Nesbitt, Project Manager, Facilities Management Division) Victor Latavish Architect Recommended by: <<, , _„ 1 -_ . (Victor J. Latavish, AIA, Victor J. Latavish, Architect, P.A.) Date Date Acceptance of this Change Order shall constitute a modification to contract 1 work order identified above and will be subject to all the same Q terms and conditions as contained in the contract 1 work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor 1 Vendor / Consultant I Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. Douglas R. Masch 11 Digitally signed by Douglas R. Masch II Accepted by: Date: 2019.02.12 09:56:01 -05'00' (Dougals Masch Il , President, DEC Contracting Group) Date Revised: 10128/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Admin Ce I ace es Rpt Packet Pg. 1062 10 PROJECT: Building G Alterations, CC Wellness Center CHANGE ORDER: # 002, PO: # 45-188157, PROJECT: # 50148, CONTRACT: #18-7329 CO DESCRIPTION: Unforeseen conditions revealed and addressed in Work Directive WD 004 CONTRACTOR: DEC CONTRACTING GROUP INC Reviewed by: (01r0a li Sr. Operations Analyst, Facilities Management Division) Approved by: -� I" n M ormick, Principal Project Manager, Facilities Management Division) Approved by: Approved by: Revised: 10128!2014 (Damon Grant, Division Mre>rMr, Facilities Management Division) Digitally signed by SchneebergerSara SchneebergerSara Date: 2019.03.04 15:39:06 -05'00' ,2�3//? Date z 113 1/q Date Date (Sara Schneeberger, Procurement Specialist, Procurement Services Division) Date (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY pdmkn Rpt ©CC ES 16.E.1.b Packet Pg. 1063 11 16.E.1.b WORK DIRECTIVE CHANGE PROJECT NAME: Building G Alterations WORK DIRECTIVE CHANGE # 004 DATE OF ISSUANCE: 01/07/2019 EFFECTIVE DATE: 01/07/2019 OWNER: Collier County Board of Commissioners PROJECT#: 50148 CONTRACTOR: DEC CONTRACTING ENGINEER 1 ARCHITECT: Victor J. Latavish You are directed to proceed promptly with the following change(s) Description: RCO 7 Add electric circuitslbreakcr: Life safety, I'I' backup and watertreatment systems $3,021.25 RCO 8 Level uneven flooring revealed after walls separating rooms were demolished $5,275.18 'Total cost $8,296.43 Purpose of Work Directive Change: To authorize additional work that resulted from structural remedies. Attachments: RCO 7 Revisions and adjustments to electrical. RCO 8 Leveling and grading misaligned floors If a claim is made that the above change(s) have affected Contract Price or Contract Times any claim for a Change Order based thereon will involve one or more of the following methods of determining the effect of the changes(s). Method of determining change in Contract Price: Method of determining change in Contract Times: ❑ Unit Prices M Contractor's records ❑ Lump Sum ❑ Engineer's record ® Time & Material ❑ Other Estimated change in Contract Estimated change in Contract Time: Increase or Decrease by $8,297.06 Increase or decrease by 0 calendar days, RECOMMENDED BY. PREPARED BY; Victor Latavish Architect q • - nGSb�tClaUde Digitally signed bynesbittcfaude Date: 2015.01.08 06:25:27 -05`00' Victor J. Latavish, AIA Date Claude Nesbitt, Project Manager Date Victor J. Latavish, Architect PA Facilities Management Division Facilities klanagement Division - 3335 Tarniami Trail East, Suite 101 - Naples, Florida 34112-5356 - 239.252.8380 Packet Pg. 1064 12 16.E.1.b WORK DIRECTIVE #: 004 PROJECT NAME: Building G Alterations CONTRACTOR: DEC CONTRACTING DESCRIPTION: Electrical Systems upgrades due to structural remedies REVIEWED BY: B^ st L i n d a Digitally signed Bes10- G Date: 2019.01.088 16:11::02 2 -05'00' Linda Best Sr, Operations Analyst Facilities Management Division nate L"HORIZED BY: Dan Rodri ez Date Deputy Dept Head Public Utilities Department REVIEWED BY: -36i f-McCormlck, P.E. Principal Project Manager Facilities Management Division Date Packet Pg. 1065 Request For Change Order 13 Page 1 of 16.E.1.b Long Furnish & Install Dedicated power for Code Blue emergency call box and card Description reader system Furnish & Install Dedicated power for FACP and Radio Transmitter Furnish & Install Dedicated circuit for UPS on IT Cabinet 20 Amp Furnish & Install 60 amp Breaker for Sub panel and rewire feeder and install 4 circuits feeding ice farm. Items No. Budget Contact Description Estimated Proposed Submitted Budget Code Status 1 Dave Farricielli (Total RFI 006 $2,892.50 $2,892.50 $2,892.50 New Electric) Response Markups No. Budget Description Rate (%) Submitted Budget Code Status 1 RFI 006 Response 5,00 $128,75 New Submitted Items $2,892.50 file:///C:/Users/claudenesbitt/AppData/Local/Microsoft/Windows/lNetCacbe/Coiiteiit.Out]o... 1 Packet Pg. 1066 Request For Change Order 0'1, i DEC Project [18-054] - Wellness Center / View Date 1/6/2019 Building G Alt. Date 12/11/2018 l �7t tic:: lu. i (-1o1q), i17c. DEC Contracting Group, Inc. , 1560 Matthew Drive Suite B RCO No. 007 Fort Myers, FL 33907 Phone: (239) 332-4322 Fax: (239) 332-0180 Date 12/11/2018 Budget New Status Cost Event No. Description RFI 006 Misc. Electrical From Douglas Masch, LEED@ To Claude Nesbitt AP, BD+C Collier County - Department of Facility DEC Contracting Group, Management Inc. 3301 Tamiami Trail East 1560 Matthew Drive Bldg. W Suite B Naples, Florida 34112 Fort Myers, FL 33907 Phone: (239) 252-8380 Phone: (239) 332-4322 Fax: (239) 793-3795 Fax: (239) 332-0180 Long Furnish & Install Dedicated power for Code Blue emergency call box and card Description reader system Furnish & Install Dedicated power for FACP and Radio Transmitter Furnish & Install Dedicated circuit for UPS on IT Cabinet 20 Amp Furnish & Install 60 amp Breaker for Sub panel and rewire feeder and install 4 circuits feeding ice farm. Items No. Budget Contact Description Estimated Proposed Submitted Budget Code Status 1 Dave Farricielli (Total RFI 006 $2,892.50 $2,892.50 $2,892.50 New Electric) Response Markups No. Budget Description Rate (%) Submitted Budget Code Status 1 RFI 006 Response 5,00 $128,75 New Submitted Items $2,892.50 file:///C:/Users/claudenesbitt/AppData/Local/Microsoft/Windows/lNetCacbe/Coiiteiit.Out]o... 1 Packet Pg. 1066 Request For Change Order 14 Page 2 of 2 16.E.1.b Markups Total $128.75 $3,021,25 DEC Contracting Group, Inc. Collier County - Department Collier County - Department of Facility Management of Facility Management Signed: Signed: Signed: By: Douglas Masch, LEED@ By: John McCormick, Senior By: Claude Nesbitt, Project AP, BD+C, Project Project Manager Manager Manager Date: Date: Date: Supporting Documents Document Type IDocument lopen IDescription Date Size (KB) Doc 18-054-00019 1 IRCO 007 Breakdown & Backup 112/8/20181151 Distribution Recipient Company Method Date Claude Collier County - Department of Email: claudenesbitt@colliergov.net 1/6/2019 Nesbitt Facility Management John Collier County - Department of Email: 12/11/2018 McCormick Facility Management 'ohn.mccormick@colliercountyfl.gov r LL Q 7 Y V fC m L L 0 0) U to N M O r C d E t V f3 file:///C:/Users/claudenesbitt/AppData/Local/Microsoft/Windows/INetCaclic/Content.Outlo... 1 Packet Pg. 1067 E Request For Change Order 15 Page 1 of 16.E.1.b Request For Change Order AR Project [18-054] - Wellness Center/ View Date 1/4/2019 a1DEC Building G Alt. Date 1/4/2019 (t,, :.t ,j(7roup, Inc. DEC Contracting Group, Inc. ,,, 1560 Matthew Drive Suite B RCO No. 008 Fort Myers, FL 33907 Phone: (239) 332-4322 Fax: (239) 332-0180 Date 1/4/2019 Budget New Status Cost Event No. Description Unforeseen Major Floor Prep From Douglas Masch, LEEDO AP, To Claude Nesbitt BD+C Collier County - Department of Facility DEC Contracting Group, Inc. Management 1560 Matthew Drive 3301 Tamiami Trail East Suite B Bldg. W Fort Myers, FL 33907 Naples, Florida 34112 Phone: (239) 332-4322 Phone: (239) 252-8380 Fax: (239) 332-0180 Fax: (239) 793-3795 Long Provide labor & equipment to mill down an existing concrete slab on grade to even / Description lessen the elevation difference between to separate slab pours. The far East portion is approx 7/8" higher than the neighboring slab and thus will require a transition over 4' from the leading edge. The far west portion of the transition is 1/8" higher than the neighboring slab and will only require the transition to be made over V back from the leading edge. Approx. 120 SF. Provide labor & material to float out the milled area for a smooth transition with self leveling ardex. Approx. area to be leveled is 13' x 30'. Items No. Budget Contact Description Estimated Proposed Submitted Budget Code Status 1 Unforseen Floor $5,050.00 $5,050.00 $5,050.00 New Leveling Markups No. Budget Description Code 1 Rate (%) Submitted Budget Status 5.00 $225.18 New file:///C:lUsersletaudenesbittlAppData/Local/Microsoft/Windows/INetCaelielContent.Outio... 1 Packet Pg. 1068 Request For Change Order 16 Unforseen Floor Leveling Page 2 of 2 16.E.1.b Submitted Items $5,050,00 Markups $225,18 Total $5,275.18 DEC Contracting Group, Inc, Collier County - Department Collier County „ Department of Facility Management of Facility Management Signed: Signed: Signed: By: Douglas Masch, LEEDO By: John McCormick, Senior By: Claude Nesbitt, Project AP, BD+C, Project Project Manager Manager Manager Date: Date: Date: Supporting Documents Document Type IDocument 10pen IDescription I Date I Size (KB) Doc 18-054-00020 1 IRCO 008 Breakdown & Backup 1 1/4/20191802 Distribution Recipient Company Method Date Claude Collier County - Department of Email: claudenesbitt@colliergov, net 1/4/2019 Nesbitt Facility Management John Collier County - Department of Email: 1/4/2019 McCormick Facility Management john.mccormick@colliercountyfl.gov r a file:///C:/Users/claudenesbitt/AppData/Local/Microsoft/Windows/lNetCache/Content.OLitlo... 1 Packet Pg. 1069 17 Procurement Se16.E.1.b C,ol 7GY COLirity Change Order ® Contract Modification ❑ Work Order Modi 'cation ❑ Amendment / Contract #:17-7228 Change #: 1 Purchase Order #: F4500189186 Project #: 33524 Contractor/Firm Name: FQuality Enterprises USA, Inc. Contract/Project: Pine Ridge Intersection Improvements Project Manager Name: Shannon Bassett Division Name: Transportation Engineering Original Contract/Work Order Amount Current BCC Approved Amount Current Contract/Work Order Amount $ 1,428,802.78 05/08/18 11D Original BCC Approval Date; Agenda Item # $ 1,428,802.78 05/08/18 11D Last BCC Approval Date; Agenda Item # $ 1,428,802.78 4/13/2019 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 0.00 0.000o Total Change from Original Amount Revised Contract/Work Order Total $ 1,428,802.781 0.00% Change from Current BCC Approved Amount Cumulative Changes $ 0.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed10-15-18 Original 4/13/19 Last Approved 4/13/19 Revised Date 5/14/19 Date Completion Date Date (Includes this change) # of Days Added 31 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ® Other (see below) Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. This zero -dollar change order will extend this contract's time by thirty-one (31) additional days: • 8 days to make up for County Holidays (Veteran's Day, Thanksgiving, Day after Thanksgiving, Christmas Eve, Christmas Day, New Year's Day, Martin Luther King Day, President's Day) • 4 days to make up for bad weather days (rain) 2 days due to unforeseen water main and drainage conflicts. • 2 days due to having to stop the work at Pine Ridge Rd and Airport Pulling Rd per Collier County's directive, due to congestion caused on Pine Ridge Rd. 1 day for transitioning from Pine Ridge Rd and Airport Rd to Pine Ridge Rd and Logan Blvd. Contractor had to move all resources and equipment. • 14 days due to mandatory night work at Pine Ridge Rd and Airport Pulling Rd. Contractor was unable to work during the day and night on the same day. Originally it was planned to work at both locations concurrently (7 days for night work and 7 days for day work). 2. The changes were not included in the original contract because weather impacts are unforeseen and holidays are not granted by contract, but through project specifications. Unforeseen field conditions also added to the need for additional days. 3. If this modification is not processed the contractor would have fewer days than needed to complete the contracted work. Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Admin BCC BCC ES Packet Pg. 1070 Prepared by: (Fel 0 , CEI, AIM Engineering) Date:/ /f 16.E.1.b Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant / Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. Accepted by: (Howard'l/Murrell, Pi Approved by: Approved by: Approved by C�) Approved by i nauueus L. L onen, Q.E. USA, Inc. 06 u r MvvAvd (Shannon Basset, Sr. Field Inspector, Transportation Engineering Division) Ritter, Manager -Road Construction, Transportation Engineering Division) Approved by: management uepartment Digitally signed by SchneebergerSara SchneebergerSara Date: 2019.03.04 15:40:58 -05'00' (Sara Schneeberger, Procurement Division) Date: Z111119 Date: 11,211 Date: Date: Date: O I� Date: Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Admin BCC Packet Pg. 1071 Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed 6-15-18 Original 1 11-19 Last Approved 3-29-19 Revised Date 5-9-19 Date Completion Date Date (Includes this change) # of Days Added 41 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ® Change task(s) ❑ Other (see below) Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. 1. The change order will reduce, delete, and add to the contractor's construction bid tabulation and time schedule. 2. These changes were not included in the original contract because of the following reasons:CD U_ Reducing Plant Numbers: Plant numbers were reduced due to a plant count discrepancy on the original a bid documents and due to moving the well and pump stations to the medians. These items were later Y corrected in a revised plan set by the consultant. U M m Electrical Service Increase: This change requires additional electrical equipment and engineering services because Florida Power and Light (FPL) does not complete their electric design until the permit is 0 submitted. Once designed, it was determined that a voltage increase was needed, and engineering drawings are required to be submitted to complete the service. Electrical permitting is done by the c contractor after the bid is awarded, so there was no way to know about this before the bid process. The location of the well and pump station were previously moved to the medians and retention sites due to conflicts with overhead electrical wires. M O Locating Directional Bores: Existing directional bores required for the irrigation system need to be located by the contractor before mainline installation. Also, additional sleeves need to be located due to E design changes. County staff had located some sleeves, but additional work is required to complete the v task. Q Directional Bores: The irrigation was originally designed using High-density polyethylene pipe (HDPE) stick pipes and PVC pipes running the water and electrical lines together inside one pipe. County staff and the Contractor were unable to locate all the 6" and 8" PVC sleeves that were placed in the median at the time the median was originally constructed. Therefore, staff decided to directionally bore and use HDPE coil pipes instead of HDPE stick and PVC pipe. Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Admin BCC BCC ES Rnt Packet Pg. 1072 19 16.E.1.b Cotler County Procurement Services Change Order Form oa ® Contract Modification ❑ Work Order Modification ❑ Amendment Contract #: 18-7276 Change #: 1 Purchase Order #: P500187133 Project #: 60208.1 Contractor/Firm Name:Hannula Landscaping and Irrigation Contract/Project: Immokalee Road Landscape and Irrigation Installation Proiect (Collier Blvd. to Wilson Blvd.) Project Manager Name: Katherine Chachere, PLA Division Name: Road Maintenance Original Contract/Work Order Amount $ 1,512,274.87 4/24/18 11 E Original BCC Approval Date; Agenda Item # 0 CL L N ..E 9 Current BCC Approved Amount $ 1,512,274.87 4/24/18 11 E Last BCC Approval Date; Agenda Item # Current Contract/Work Order Total $ 1,512,274.87 3/29/2019 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ (69,552.20) 4.60% Total Change from Original Amount Revised Contract/Work Order Total $ 1,442,722.67 -4.60% Change from Current BCC Approved Amount Cumulative Changes $ (69,552.20) -4.60% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed 6-15-18 Original 1 11-19 Last Approved 3-29-19 Revised Date 5-9-19 Date Completion Date Date (Includes this change) # of Days Added 41 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ® Change task(s) ❑ Other (see below) Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. 1. The change order will reduce, delete, and add to the contractor's construction bid tabulation and time schedule. 2. These changes were not included in the original contract because of the following reasons:CD U_ Reducing Plant Numbers: Plant numbers were reduced due to a plant count discrepancy on the original a bid documents and due to moving the well and pump stations to the medians. These items were later Y corrected in a revised plan set by the consultant. U M m Electrical Service Increase: This change requires additional electrical equipment and engineering services because Florida Power and Light (FPL) does not complete their electric design until the permit is 0 submitted. Once designed, it was determined that a voltage increase was needed, and engineering drawings are required to be submitted to complete the service. Electrical permitting is done by the c contractor after the bid is awarded, so there was no way to know about this before the bid process. The location of the well and pump station were previously moved to the medians and retention sites due to conflicts with overhead electrical wires. M O Locating Directional Bores: Existing directional bores required for the irrigation system need to be located by the contractor before mainline installation. Also, additional sleeves need to be located due to E design changes. County staff had located some sleeves, but additional work is required to complete the v task. Q Directional Bores: The irrigation was originally designed using High-density polyethylene pipe (HDPE) stick pipes and PVC pipes running the water and electrical lines together inside one pipe. County staff and the Contractor were unable to locate all the 6" and 8" PVC sleeves that were placed in the median at the time the median was originally constructed. Therefore, staff decided to directionally bore and use HDPE coil pipes instead of HDPE stick and PVC pipe. Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Admin BCC BCC ES Rnt Packet Pg. 1072 20 16.E.1.b Y Credit for HDPE Pipe: Due to a duplication of line items on the bid tabular, PVC pipe line items are eliminated resulting in a credit. l Irrigation Splice Boxes: It was determined that we needed an additional 39 splice boxes to complete the irrigation for this project. Splice boxes are used to house wiring at the ends of bores. Y 2" Schedule 40 PVC Pipe: A line item for 2" Schedule 40 PVC Pipe is being added to the project to extend the wiring to the fourth and fifth pump stations. The pumps and controllers in these locations were moved further away from the road to the County owned retention pond sites. While a similar 2" PVC line item is on the bid tabular, a new line item is required since the installation method differs from the original. Y 41 Additional Days: 36 additional days are required to complete electrical services, and the time for additional directional bores. Also, due to weather, there are 5 rain days added to the contract. 3. If this modification is not processed, the plant materials will not be reduced resulting in an excess of plant materials; there will be no electrical services for the installed pumps to operate; there will be a disconnected irrigation system; and insufficient time to complete the project resulting in the project being incomplete. Prepared by • < _ __ �� Date: Kai Brine Chachere, PLA, Project Manager, Growth Management Department, Road Maintenance Division Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant I Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. Accepted by: Date: 0 Dale annula, Ha nula Landscaping and Irrigation Approved by: Date: Pamela Lulich, PLA, Landscape Operations Manager, Growth Management Department, Road Mainte ancff Di cion Approved by. Date: 2— ! e Delate, PLA, Interim Road Maintenance Director, Growth Management Department, Road Maintenance Division G ' Approved : 1;C/C/f Date: v� Pp b Y Thaddeus Cohen, Department Head, Growth Management Department Approved by: SchneebergerSara Digitally signed by SchneebergerSara Date: 2019.03.04 15:55:06 -05'00' Date:.. Sara Schneeberger, Procurement Strategist, Procurement Services Division Revised: 10/213/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Admin RCPC BCC ES Packet Pg. 1073 21 F 16.E.1.b HANNULA LANDSCAPING AND IRRIGATION, INC. 7050 PENNSYLVANIA STREET FORT MYERS, FLORIDA 33912 OFFICE 239-437-9666 FAX 239-437-9665 CHANGE ORDER NUMBER ONE °a 18-7276 IMMOKALEE ROAD (COLLIER BOULEVARD TO WILSON BOULEVARD) LANDSCAPE AND IRRIGATION INSTALLATION r ca L Date: February 13, 2019 f+ Ln P.O. 4500187133 E Q ITEM CITY ADD DESCRIPTION SPEC. UNIT TOTAL DELETE COST COST L a� 11 -5 Delete Install Breakaway Sign Post Ea $85.00 J -$425.00 Sleeves E 23 -357 Delete Sabal Palms 10,12,14,16' CT Asst. Hts $136.00 -$48,552.00 Booted Fronds Removed o 35 -15 Delete Perennial Peanut Eco Turf 1 -Gal Full $4.10- -$61.50 - IL 36 -58 Delete Bulbine Frutescens 1 -Gal. $4.10 _ -$237.80 0 N 38 -23 Delete Ernodea Littoralis Golden 1 -Gal. $4.10, -$94.30 ' °—°- Creeper LL Electric Services 2,3,&4 Have Been Changed By FP&L To 480 volt Which Require Additional Equipment And Engineering Design Drawings. m Pump Locations Have Changed Adding L Distances For Wire Runs Which Results O In Voltage Drops. Wire Sizes Need To Be Increased To Account For Voltage Drop. v C/O 1 Add Electrical Components And Design L.S. $11,539.67 to M Services 0 r C/O 1 Add Contractor's Mark Up On Subcontractor 5% $576.98 r a C/O 1 Add Locate Existing Sleeves 40 Add Backhoe Excavator Hrs $75.00 $3,000.00 80 Add Direct Labor Hrs $32.00 $2,560.00 1 Add Labor Burden 39% $998.40 $998.40 1 Add Overhead And Profit 10% $655.84 $655.84 Packet Pg. 1074 60 122 Add 22 16.E.1.b PVC From Pump Station To ROW Ditch Locations 4&5 Subtotal = $7,214.24 Delete 51 2 Add Furnish & install 3" Gate EA $644.00 $1,288.00 Mainline Pipe With Butt Valve Weld Fused Long Collar 52 1 Add Furnish & Install 4" Gate EA $828.00 $828.00 Molecular Strenght HDPE Valve Mainline Pipe With Butt 53 -3134 Delete 2" Directional Bore PVC LF $16.25 -$50,927.50 N 54 -1131 Delete 6" Directional Bore PVC LF $36.50 -$41,281.50 °Q 55 -653 Delete 8" Directional Bore PVC LF $48.50 -$31,670.50 56 -3134 Delete Furnish & Install 2" PVC Sch LF $16.50 -$51,711.00 ' Locations Of Pump Stations 40 Sleeve 6' Behind Back Of 1, 4,5, To Power Sources 249 r Conduit Grey Sch 40 2" 24 curb. Backhoe Excavator r Mn.E 57 -1311 Delete Furnish & Install 6" PVC Sch LF $36.50 -$47,851.50 E 40 Sleeve 6' Behind Back Of a curb. a 58 -653 Delete Furnish & Install 8" PVC Sch LF $48.50 -$31,670.50 L 40 Sleeve 6' Behind Back Of cn curb. r 60 122 Add Furnish & Install Mainline 4" PVC From Pump Station To ROW Ditch Locations 4&5 72 -2235 Delete 3" Class 160 SDR 11 Extra Molecular Strength HDPE Mainline Pipe With Butt Weld Fused Long Collar With Slip On 73 -660 Delete 4" Class 160 SDR 11 Extra Molecular Strenght HDPE Mainline Pipe With Butt Weld Fused Long Collar With Slip On 82 39 Add Furnish & install Splice / Pull/Junction Boxes (Pantone Purple) C/O Add 2" Sch 40 Grey Electrical Conduit Trenched To Carry High Voltage Wire From New Locations Of Pump Stations 1, 4,5, To Power Sources 249 Add Conduit Grey Sch 40 2" 24 Add Backhoe Excavator LF LF LF EA L.Ft H rs. $3.88 $473.36 ' $2.75 -$6,146.25 U - a Y m $8.00 -$5,280.00 L O a� a� c U $175.00 $6,825.00 iN,, 0 r a $1.10 $273.90 $75.00 $1,800.00 ' Packet Pg. 1075 Packet Pg. 1076 23 16.E.1.b 48 Add Direct Labor Hrs. $32.00 $1,536.00 ' 1 Add Labor Burden % 39% $599.04 1 Add Overhead & Profit % 10% $420.89 Subtotal = $4,629.83 Tax On conduit @7% $19.17 Total = $4,649.00 ✓� C/O 2088 Add 3" HDPE SDR 11 Directional L. F. $31.00 $64,728.00 Bores In Medians ° Q. C/O 1555 Add 4" HDPE SDR 11 Directional L. F. $34.00 $52,870.00 Bores In Medians > C/O 3030 Add 2" SDR 13.5 Directional Bore L. F. $28.00 $84,840.00 Bores From ROW To Medians Subtotal = E C/O 1 Add Contractor's Mark Up On 5% $10,121.90 Q Subcontractor 40 412 Add Sod Bahia Repair Electrical SF $0.25 - $103.00 in Conduit Trenches From Revised r m Power Locations To Pump aEi L Stations U C/O 60 Add Sod Floratam Repair Sq. Ft. $5.00 $300.00 `'� 0 Electridal Trenches From Revised Power Locations 00 `o N To Pump Stations pc� rn C/O 30 Days Add Days To Install Directinal N/C N/C U.- Bores Bores Not In Contract Q- 6 Days Add Install Revised Electrical Components N/C N/C U M m 5 Days Add Rain Days N/C N/C L E Total = 41 .�/ Days Add O a� a� c U to N M O r C N E L V Total Additions = $246,357.15 Total Deletions = $315,909.35 a Net Change = -$69,552.20 y� Packet Pg. 1076 \ w to (podoNGAII#mmWp¥s mgeS Weman od:8 Z)6L ]-podell pe.1 emJGjjV9 Eo: ems mjV <0 %E, )£ CD IL \ IL ( $ ) E { \ \ ) ] % \ \ \ } \ } 6 § 3 i - \ \ \ \\\/IL § IL \ } \�\� 0 0 \ . } | ){E ! )/3 : CL j k { a\ &a•! f /(!ƒ 2 -2 w ) aa� E < / � ale(] ( ) § I , o _@m $ < 5 Jo_, ( ,_a , m _l <0 %E, )£ CD IL \ IL 1 16.E.1.d CiOe-r CoK-".ty Collier County Administrative services Department After the Fact Form Procurement Services Division Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name: Danette Klnaszczk Division: Capital Project Planning Division Director:Amy Patterson vendor Name: Lake Trafford Marina Amount: $ 1 750 Contract #: N/A Purchase Order: N/A Why is this deemed a non-compliant purchase? Choose one. Contract 1:1 Ordinance 1:1 Manual P -Card Other Details of Purchase: Explain the circumstances behind this purchase. The service provided is monthly air boat transportation on Lake Trafford for water quality sampling. Staff inadvertently requested services from the vendor prior to a purchase order being requested due to miscommunication. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Open an after the fact PO to pay Jan 2018 through Feb 2019. In the future, a PO will be opened based on a monthly rate. Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? Meeting with staff to discuss procurement policy. Our budget analyst will provide a list of open POs to Pollution Control Manager at the beginning of fiscal year and quarterly updates. This information will be given to the supervisors to ensure that no work is done prior to PO being opened. The requestor affirms that to the best of their knowledge the information provided in this document is true. q Y Re uested b : Danette KinaSZCZuk Danette Digitally signed by Danette si nature: Kinaszczuk Date: z2019.02.22 g Date: 2019.02.22 11:10:39 -05'00' Date: Division Director: Digitally signed by Amy Patterson Signature. Amy Patterson Date: 2019.02.2710:30:07-05'00' Date: Packet Pg. 1078 2 i a ADDRESS CITY TERMS ORDER NO. 0 lMEN mil � Iii�i�0 immimm Mo1�1�R•�IMol �I�� mimm Mol ImmliMol immimmME1 immimmmmi immimMoll immimmMml immimmmi immimmMol immimmMml immimmMol MimimmMol lM1IMlM1M1� 0 3 16.E.1.d C.O e -r C;0""ty Collier County Administrative Services Department After the Fact Form Procurement Services Division Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name: Danette Kinaszczk Division: Capital Project Planning Division Director: Amy Patterson Vendor Name: Pro Tech Amount: $328 Contract #: n/a Purchase Order: n/a Why is this deemed a non-compliant purchase? Choose one. Contract 1:1 Ordinance 1:1 Manual P -Card ❑ Other ❑ Details of Purchase: Explain the circumstances behind this purchase. The service provided is for annual maintenance of laboratory equipment. Staff inadvertently requested services from the vendor prior to a purchase order being requested due to miscommunication. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Open an after the fact PO to pay for June 2016 and July 2018. A new PO will be opened for a single quote to cover any work in 2019 or a P -Card will be used. Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? Meeting with staff to discuss procurement policy. Our budget analyst will provide a list of open POs to Pollution Control Manager at the beginning of fiscal year and quarterly updates. This information will be given to the supervisors to ensure that no work is done prior to PO being opened. Vendor will begin submitting invoices electronically to BCC clerk for payment. The requestor affirms that to the best of their knowledge the information provided in this document is true. by Danette Kinaszczuk KinaszczukDane DI9tta1y b,gn.d by Signature: kDan tte Date: 2019.03 01 08:15:43 -05'00' Date:Reauested Division Director: Signature: Amy Patterson Dae 201'9"edbYAm846-0s°° Date: 2019.03.01 12:38:46 -05'00' Date: Packet Pg. 1080 Pro Tech; Restaurant 9,eryice Inc. i, P O. Box 60232 Fort Myers, Florida 33906-6232. Phone (239)' 482-3317 (239) 482-5677 Fax Location w. EI Datel� Toi $ 1, Reported Complaint: I Contact: WAI)t .=wW61.� ewe, tool` Make Position/Typell Model # . Starting In 16.E.1.d 102=339 Date Customer PO#. fn G a Labor Hours Rate Description of Work a� it dI Dealer Bought. From II /29 �. i L M E Technician] Lsa N r Depart Time TOtgl Labor .^ � d U) make no warranties, 'expressed or implied including any warranties d y m L v 0 of merchantability, fitness, or`repair, but will pay over to the original services Inc. co Q 0 purchaser any sums obtained by Pro Tech Restaurant materials rn $vC: Char e Ivlilea e g / g �` `' Arrive Time '-,pON under the warranty made by the manufacturer of. the sold Seria # .: Volt O c� Ga: m by Pro,Tech Restaurant Services, Inc: U- 0aa✓ 0 L A " t a Date Installed �� Labor Hours Rate moun m N dI Dealer Bought. From II M 0 Technician] a� All charges are time plus material. Pro T h,Restaurant Services ,Inc. Depart Time TOtgl Labor .^ make no warranties, 'expressed or implied including any warranties Total Materials v of merchantability, fitness, or`repair, but will pay over to the original services Inc. Q purchaser any sums obtained by Pro Tech Restaurant materials $vC: Char e Ivlilea e g / g �` `' Arrive Time under the warranty made by the manufacturer of. the sold by Pro,Tech Restaurant Services, Inc: Shipping Charges Payment is DUE upon receipt of this invoice. Past due invoices will 'Sub be subiect to a FINANCE CHARGE of 1.5% PER MONTH, which is an Total ANNUAL percentage of 18%., ( agree to pay all collection fees associ- ated with this voice. Tax >�•.�'1 Completion Time Signature 4, Total Bio " y acknowledge a satisfocfory completion of the above work), (Lhereb Ihite'.- / vlGtdl� Office Copy Yellow - Customer Copy Pink - File Copy i I� Packet Pg. 1081 • 5 16.E.1.d Pro Tech Restaurant Service Inc. 1 1 g981 voice # P -.O: -Box 60232 Fort Myers, Florida 33906-6232 Phone. Date (239) 482-33117 (239).482-5,0,7 Fax location l CV -1 ig Igoe Bill To: o Customer PO# CD . i Qty. Material. �{ , Price Amount Description of Work z ie• r in o t" •2 --- U) l 0 I ti f �l' 00 to Date Total $ f Reported Complaint: `Contact: .. rn tfC°j Q. V I m Make Position/Type Model # Serial # Volt 0 Gas ' t4✓' e 1C N' C' l e- t �i a Date Installed �� Labor Hours Rate. Amount N Dealer. Bought From �! CDM Technician All charges are time plus material. Pro Tedi Restaurant Services Inc. Depart Time Total Labor t make no warranties, expressed or implied! including any warranties wif Total Materials. v of merchantability, fitness, or repair: but pay over to the original - purchaser any sums'obtained by Pro Tech Restaurant -Services Inc. s^ under the warranty made by the manufacturer of the inaterials-soldSvc. Charge/Mileage by Pro Tech Restaurant. Services, Inc.' j Arrive 'Ti'me Shipping Charges' Payment is DUE upon receipt of this invoice . Past due invoices will be Pp , g g subject to a .FINANCE CHARGE of 1.5% PER MONTH, which is an Sub Total ANNUAL percentage of 18%.1 agree to pay all collection fees associ- ated with, this invoice. Id Completion Time _ I Tax Signature (I hereby ockno' t wtedge Ie sotisfactory_cornpletiorijo a above work) T®fOI White - Office Copy Yellow - File Copy Pink..- Customer Copy, I� �j Thank Yo Packet Pg. 1082 6 16.E.1.d C.O e -r C;0""ty Collier County Administrative Services Department After the Fact Form Procurement Services Division Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name: Kelly Green Division: Tourism Division Director: Jack Wert Vendor Name: Naples Marco Region Antique Auto Club of America Amount: $121945.17 contract #: Grant Agreement Purchase Order: 4500185184 Why is this deemed a non-compliant purchase? Choose one. Contract W] Ordinance 1:1 Manual ❑ P -Card ❑ Other ❑ Details of Purchase: Explain the circumstances behind this purchase. This is a reimbursement request for a TDC Category B Grant Agreement in the amount of $12,945.17 with the Naples Marco Region Antique Auto Club of America for its 2018 Antique Car Show held at the Naples Depot. Payment has not been made due to the grantee using the wrong version of our Tourism logo in their advertising per the terms of the agreement. The logo used was one that did not include our tourism website url (www.paradisecoast.com) in their advertising materials to promote their event. The grantee has provided a letter of explanation indicating that while the Tourism Division logo was fully displayed in the advertising, the omission of the website url was an inadvertent and unintentional oversight by the individual that placed the ad on behalf of the organization. The Tourism Division staff believes that the grantee met the spirit of the logo requirement and simply used the wrong logo version. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? The Tourism Division is requesting payment of the reimbursement in the amount of $12,945.17 be made to the grantee. Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? Grantee will be required to submit advertising samples in advance to the Tourism Division for prior approval to ensure compliance with the terms of the agreement specific to proper logo usage. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested byKeIIy Green IDigtally signed by Green Kelly Signature:GreenKeI Date201902.2813:47:44 -05'00' Date: 2/28/2019 Division Director: Jack Wert Digitally signed by Wert,lack Signature: WertJackDate:2019.02.2817:35:29 -05'00' Date: 2/28/2019 Packet Pg. 1083 7 16.E.1.d EXHIBIT "B" REQUEST FOR FUNDS COLLIER COUNTY TOURIST DEVELOPMENT" COUNCIL�6 EVENT NAME ORGANIZATION �<,G 0 ADDRESS CONTACT PERSON N TELEPHONE ( t 1 1 °>' CU REQUEST PERIOD FROMi I TOn E REQUEST# O INTERIM REPORT (NAL REPORT TOTAL CONTRACT AMOUNT $ EXPENSE �2Sa ,ot 9!d.070 7o5-,40 TOTALS BUDGETREIMBURSEMENT REQUESTED NOTE: Reimbursement of funds must stay within the confines of the Project Expenses out Reimbursement requests must include the following: evidence that the vendor invoices have the promotional materials produced by that vendor or media outlet. If project budget has specific categories with set dollar limits, the Grantee is required to inch which category each invoice is being paid from and total of category before payment < Organizations receiving funding should take into consideration that it will take a maximum of process a check. Furnishing false information may constitute a violation of applicable State and Federal laws. CERTIFICATION OF CHIEF OFFICIAL OR DESIGNEE: I certify that the above inforr our official accounting system and records, consistently applied and maintained and that made for the purpose of and in accordance with, the terms of the contract. The funds request of actual cost In during this ti iod. I� TITLE � "'0-6 SIGNATURE n 14 5A (0 ki 0.00 950 - 00 705325 1,953-32 2 070 v 50 2 , 6,7 2 .- 0 0 1 453 '10 12 9/;5.17 [04 -CMG -00002/1350948/1) 10 ?O Packet Pg. 1084 %181 EXHIBIT "A" Collier County Tourist Development Council Final Status Report (Due by Oct. 15, 2018) EVENT NAME: REPORT DATE: A \ ORGANIZATION: `v KMJLZ31-�� CONTACT PERSON:YV TITLE . P-� VOTc�V� � 0 �0.s ADDRESS. p (�j PHONE: () l � [ 7- FAX: �(A izOT On an attached sheet, answer the following questions for each element in your scope of work. Final — These questions should be answered for your final status report. Was this a first time project? If not, how many times has this event taken place? What hotels/motels were utilized to support the project and how many? =FAP-kie► P W+s tyCet� What ihe total economic i ated revenue generated for this event?� l N f t11 � rJ . �c�.E Cp � Ptd A �E i �� 0Total expe ls. (Have all vendors been paid?) fn o M o N �� List the vendors that have been paid, if not, what invoices are still outstanding and why? What is the number of participants that visited the project? 'q ! oro What is the percentage of the total participants from out of Collier County? 2, 0 -L1 -"\D What problems occurred if any during the project event? SPO- --� :35 71)Ay List any out -of -county- advertising, marketing, and/or public relations that was used to support the project and attach samples. How could the project been improved or expanded? ��k`k k)6 [04•CMG-00002/1350948/1] 9 F0 Lo c- r a �J m W N M 0 a +11 R Packet Pg. 1085 Naples � �arc Island Region Antique Automobile Club of America ',;p� t � � �& I'Q s -- t � t �k�. CCS � � � '"� -`"� j4v-� oCD0 CU A-o u2,t-� AP a-U Packet Pg. 1086