Agenda 02/26/2019 Item #16D602/26/2019
EXECUTIVE SUMMARY
Recommendation to authorize expenditures for subscriptions to Flipster, Discovery Service,
NoveList Plus, and NoveList Select, proprietary software offered through EBSCO Industries, Inc.
(EBSCO), for Library patron use in an amount not to exceed $150,000 per Fiscal Year, as
budgeted, through FY2021.
OBJECTIVE: To subscribe to EBSCO software products for library patron use.
CONSIDERATIONS: EBSCO is the provider of electronic magazines for its Flipster software platform.
Discovery Service, NoveList Plus, and NoveList Select are proprietary software subscriptions of EBSCO
and EBSCO is the only vendor that completely integrates with the Library’s current Integrated Library
System (ILS) Sierra for electronic reader’s advisory services and integrated catalog searching. EBSCO is
a leading provider of electronic reader’s advisory and electronic magazine access for public libraries.
Access to EBSCO’s electronic resources and discovery tools allows the Collier County Public Library to
provide patrons with easier access to all County library resources and holdings along with access to
proprietary electronic magazine holdings.
There are other eMagazine vendors on the market; however, access to Consumer Reports online is
proprietary to EBSCO, providing library patrons 24/7 access to this valuable resource. EBSCO, through
its Discovery Service software platform, is the only vendor to offer a tool that aggregates all the library’s
content of databases, magazines, and print materials into one integrated search result. NoveList Plus and
NoveList Select provide library patrons with 24/7 access to virtual reader’s advisory services. There are
currently no other virtual reader’s advisory products that integrate with the Library’s ILS. The Library
anticipates maintaining our subscriptions to Flipster, Discovery Service, NoveList Plus, and NoveList
Select, proprietary software offered through EBSCO, through FY2021, if funds have been budgeted.
Procurement Ordinance No. 2017-08, Section 8, provides that subscriptions, books, electronic
information, and similar material in printed or electronic format may be eligible for exemption from the
competitive process based upon the determination of the County Manager or his designee, the
Procurement Services Director, that approval of such an exemption is in the best interest of the County.
The Ordinance further requires that purchases exceeding $50,000 in annual expenditures be approved by
the Board of County Commissioners (Board). The required exemption form approved by Procurement
Services, along with staff’s business case memo in support of the exemption is attached.
FISCAL IMPACT: The cost for FY19 will not exceed $150,000, which is budgeted in Library General
Fund (001) and Library Grants Fund (709). Future years will be dependent on subsequent budget year
approvals.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SRT
RECOMMENDATION: To authorize expenditures for the subscription to EBSCO software products for
library patron use in an amount not to exceed $150,000 per Fiscal Year, as budgeted with Board approval,
through FY2021.
Prepared By: Tanya Williams, Director, Library Division
16.D.6
Packet Pg. 978
02/26/2019
ATTACHMENT(S)
1. EBSCO Business Case for Exemption from Competitive Process (DOCX)
2. FY19 Exemption Request 116 - EBSCO (Board Approval) (PDF)
16.D.6
Packet Pg. 979
02/26/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.6
Doc ID: 8035
Item Summary: ***This item was continued from the February 12, 2019 BCC Meeting.***
Recommendation to authorize expenditures for subscriptions to Flipster, Discovery Service, NoveList
Plus, and NoveList Select, proprietary software offered through EBSCO Industries, Inc. (EBSCO), for
Library patron use in an amount not to exceed $150,000 per Fiscal Year, as budgeted, through FY2021.
Meeting Date: 02/26/2019
Prepared by:
Title: Manager - Technical Systems Operations – Administrative Services Department
Name: Michael Cox
02/13/2019 3:47 PM
Submitted by:
Title: Assistant Division Director - Library – Library
Name: Tanya Williams
02/13/2019 3:47 PM
Approved By:
Review:
Public Services Department Michael Cox Level 1 Reviewer Skipped 02/13/2019 3:46 PM
Procurement Services Michael Cox Additional Reviewer Skipped 02/13/2019 3:46 PM
Library Michael Cox Additional Reviewer Skipped 02/13/2019 3:46 PM
Procurement Services Michael Cox Additional Reviewer Skipped 02/13/2019 3:46 PM
Public Services Department Michael Cox Level 1 Division Reviewer Skipped 02/13/2019 3:46 PM
Procurement Services Michael Cox Level 1 Purchasing Gatekeeper Skipped 02/13/2019 3:46 PM
Procurement Services Michael Cox Additional Reviewer Skipped 02/13/2019 3:46 PM
Public Services Department Michael Cox Level 2 Division Administrator Review Skipped 02/13/2019 3:46 PM
Grants Michael Cox Level 2 Grants Review Skipped 02/13/2019 3:46 PM
County Attorney's Office Michael Cox Level 2 Attorney Review Skipped 02/13/2019 3:46 PM
County Attorney's Office Michael Cox Additional Reviewer Skipped 02/13/2019 3:46 PM
County Attorney's Office Michael Cox Level 3 County Attorney's Office Review Skipped 02/13/2019 3:46 PM
Office of Management and Budget Michael Cox Level 3 OMB Gatekeeper Review Skipped 02/13/2019 3:46 PM
Grants Michael Cox Additional Reviewer Skipped 02/13/2019 3:46 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 02/14/2019 11:08 AM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 02/19/2019 3:10 PM
16.D.6
Packet Pg. 980
02/26/2019
Board of County Commissioners MaryJo Brock Meeting Pending 02/26/2019 9:00 AM
16.D.6
Packet Pg. 981
COLLIER COUNTY GOVERNMENT
PUBLIC SERVICES DEPARTMENT, LIBRARY DIVISION
Page 1 of 1
BUSINESS CASE FOR:
Recommendation to authorize expenditures for subscriptions to Flipster, Discovery Service,
NoveList Plus, and NoveList Select, proprietary software offered through EBSCO Industries, Inc.
(“EBSCO”), for Library patron use in the amount not to exceed $150,000 per Fiscal Year, as
budgeted, though FY 2021.
Ease of use, aggregation of content access, and 24/7 access to digital magazines and reader’s
advisory makes EBSCO’s proprietary software subscriptions the best choice for Collier County
Public Libraries.
EBSCO, through their Flipster software, and RBDigital are currently the only two vendors
offering digital magazine collections and software platforms to public libraries for patron use.
The Flipster platform does not require separate account log-ins for easier access to digital
content. And EBSCO is the sole provider of several unique titles, including Consumer Reports
and People, highly sought after by library patrons.
Discovery Service is an aggregation software that is compatible with a variety of integrated
library systems (ILS) including the Library’s current ILS, Sierra. The software aggregates all the
library’s content of databases, magazines, and print materials into one integrated search result.
This renders the Library’s collection more “discoverable” and provides the patron with an
expanded view of all available information in all formats for their search. EBSCO Discovery
Service is the only discovery service to offer full-text searching.
NoveList Plus and NoveList Select are software that allow the Library to provide patrons with
reader’s advisory completely integrated with our library catalog. When searching for titles and
at check-out, patrons are provided with recommendations for series titles and additional readings,
or read-a-likes. These features greatly enhance the patron experience, increases circulation, and
provides patrons with 24/7 access to reader’s advisory services.
Library subscriptions and electronic content are exempt from the competitive process due to the
limited availability of competitive sources. Flipster, Discovery Service, NoveList Plus, and
NoveList Select, proprietary software offered through EBSCO, provides Collier County Public
Library patrons 24/7 access to exclusive digital magazines, aggregated search results through our
library catalog, and digital reader’s advisory. This, in turn, showcases the Library’s collection as
a useful, contemporary tool benefiting both the patron and the Library.
Tanya Williams, Division Director, Library Division, 12.03.18
16.D.6.a
Packet Pg. 982 Attachment: EBSCO Business Case for Exemption from Competitive Process (8035 : Authorize expenditures for EBSCO subscriptions in an
Instructions
The following procurement categories may be eligible for exemption from the competitive process based upon the determination
of the County manager or Designee that approval of such an exemption is in the best interest of the County.
Purchases greater than $50,000 will require final approval by the Board of County Commissioners.
Requester Name:Vendor Name:
Division:Item / Service:
Budget Year:1RWWR([FHHG
per Fiscal Year:
One time purchase:Multiple purchases:Requested
date range:_________________
Is there an agreement
associated with this
Exemption?
Yes No
1. Government Agency/Non-
Profit
2. Registrations/dues/
training
3. Subscriptions/periodicals/
printed materials
4. Advertisements
5. Utility services –subject
to government control
6. Education/academic
programs/trainers, speakers
7. Legal services 8. Purchases required by
grants/gifts
9.Compatibility/proprietary
with current systems
10. Shop estimates on
disassembled equipment
11. Personnel/recruitment
services
2. Works of art for public
display
13. Direct purchases 14. Financial instruments 15. Entertainment services
for County sponsored events
16. Management studies as
directed by County Manager
17. Resolution/BCC direction (Indicate resolution number and approval date):
Description of Purchase:Enter a description of the item(s) items that will be purchased under this exemption.
Purpose:Describe in detail, the purpose of the requested item(s).
Requester:Signature: Date:
Division Director: Signature: Date:
Procurement Strategist: Signature: Date:
Procurement Director:
2UGHVLJQHH
Signature: Date:
For Procurement Use Only:
One time approval One year approval Multi-Year Approval: Start ____________ End ____________
Exemptions from the Competitive Process
Kim Spina EBSCO
Library Flipster, NoveList Select & Plus, Discovery Service / Subscription Services
FY2019 $150,000
10/01/2018-09/30/2021
For subscription to the following EBSCO software products: Flipster, NoveList Select & Plus, and
Discovery Service.
Flipster provides downloable (electronic) magazines, all through an easy to use app for devices; making it the most accessible platform in the library industry, that does
not require separate accounts logins. Flipster also offers "Consumer Reports" which our patrons frequently ask for.
Novelist Plus database provides Collier County Public Library patrons with reader's advisory, including similar title suggestions for further reading, journal and reader
reviews, and more. Novelist Plus also integrates with the Library's online catalog to assist with finding additional titles in a series along with the reviews and other
reading recommendations.
Novelist Select integrates with the library's online catalog to provide enhanced title information including book jacket covers.
EBSCO's Discovery Service integrates the content through our catalog (databases, e-content, newspapers, magazines, books, videos, etc.) in a streamlined, integrated
fashion so that the patron can search once rather than multiple times through various vendor portals in a more efficient and effective way. This will allow patrons to
explore the library catalog with ease and optimizes the returns on searches in order to fully exploit all the materials and information that the library offers.
Kim Spina 10/22/18
Tanya R. Williams
12/03/2018
Sara Schneeberger
Catherine Bigelow
01/09/2019 09/30/2021
SpinaKim Digitally signed by SpinaKim
Date: 2018.10.22 16:30:24
-04'00'
WilliamsTanya Digitally signed by WilliamsTanya
Date: 2018.12.03 16:00:25 -05'00'
SchneebergerSara
Digitally signed by SchneebergerSara
DN: dc=net, dc=colliergov, dc=bcc, ou=Divisions, ou=ASD,
ou=ASD Purchasing, ou=Purchasing User Accounts,
cn=SchneebergerSara,
email=Sara.Schneeberger@colliercountyfl.gov
Date: 2019.01.09 12:31:44 -05'00'
Cat Bigelow Digitally signed by Cat Bigelow
DN: cn=Cat Bigelow, o=Collier County
Government, ou=Procurement Services,
email=catherinebigelow@colliergov.net, c=US
Date: 2019.01.11 11:05:49 -05'00'
16.D.6.b
Packet Pg. 983 Attachment: FY19 Exemption Request 116 - EBSCO (Board Approval) (8035 : Authorize expenditures for EBSCO subscriptions in an amount