Agenda 12/15/2009 Item #16E 7
Agenda Item No. 16E7
December 15, 2009
Page 1 of 5
EXECUTIVE SUMMARY
Recommendation to authorize an offering of the Voluntary Separation Incentive
Program pursuant to Collier County Ordinance No. 09-13 for two employees not
previously notified of eligibility in July 2009.
OBJECTIVE: To authorize an offering of the Voluntary Separation Incentive Program to two
employees who did not receive notification of their eligibility in Juiy 2009 in an effort to assist the
County Manager's Agency in meeting its financial goals.
CONSIDERATIONS: The County Manager's Agency Is committed to continuing efforts to
identify cost-saving opportunities and implement programs that will successfully reduce
recurring fiscal costs throughout the organization while minimizing the impact to our employees
and each operating department. As such, earlier this year, an offering of the program was
. opened to individuais who would meet the criteria between Juiy 1, 2009 and June 30, 2010.
Since the window of the program closed, il was discovered that two employees who were
eligible in the program window were not properly notified of the program and therefore, did not
have the chance 10 consider whether to participate. As a result, the County Manager wishes to
provide an offering of the Voluntary Separation Incentive Plan to these two individuais.
The program will follow the same criteria and process as authorized in July 2009. Under this
plan, the County will continue to pay the full premium costs for the participant's health and
dental benefits for a period of up to three years, or will provide a financial incentive in lieu of
benefits if the employee so chooses.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office and is legally sufficient for Board action. - CMG
FISCAL IMPACT: Fiscal impact for this program will depend on many factors, including
whether either employee opts to participate, the salaries of these employees, whether the
employee elects benefits continuation or the monetary incentive, and other separation costs.
Providing a range of costs for the impact couid vary from zero impact to the County, if neither
employee elects the program to approximalely $75,000 over a period of three years if both
employees elect to partiCipate in the program, inclusive of the benefits and leave payouts.
GROWTH MANAGEMENT IMPACT: None.
RECOMMENDATION: That the Board of County Commissioners authorizes an offering of the
Voluntary Separation Incentive Program pursuant to Ordinance No. 09-13 to two employees
who did not receive notification of their eligibility in July 2009, empowers the County Manag"r to
implement this program and authorizes the Chairman to sign the enabling Resolution in an effort
to assist the County Manager's Agency in meeting its financial goals.
PREPARED BY:
Amy Lyberg, Director, Human Resources
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Page 1 of 1
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Ilem Number:
Ilem Summary:
Meellng Dale:
Agenda Item No. l6E7
December 15, 2009
Page 2 of 5
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
l6E?
Recommendation to authorize an offering ofthe Voluntary Separation incentive progra m
pursuant to Collier County Ordinance No. 09-13 for two employees not previously notified of
eligibility in July 2009.
12/15/20099:00:00 AM
Prepared By
Amy Lyberg
Administrative Services
Division
Director w Human Resources
Date
Human Resources
1211120093:40:01 PM
Approved By
Jeff Klatzkow
County Attorney
Date
Approved By
1211120094:38 PM
Len Golden Price
Administrative Services
Division
Administrator w Administrative Services
Date
Administrative Services Division
1212/20099:32 AM
Approved By
OMS Coordinator
County Manager's Office
Date
Office of Management & Budget
12121200910:27 AM
Approved By
Laura Davisson
County Manager's Office
Management & Budget Analyst
Date
Office of Management & Budget
12121200910:30 AM
Approved By
John A. Yonkosky
Office of Management &
Budget
Director - Management and Budget
Date
Office of Management & Budget
12121200911:16 AM
Agenda Item rjo. 16E7
December 15, 2009
Page 3 of 5
RESOLUTION NO. 2009-_
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, PROVIDING AN OFFERING OF THE
VOLUNTARY SEPARATION INCENTIVE PROGRAM TO TWO
EMPLOYEES WHO WERE NOT PREVIOUSLY NOTIFIED OF THEIR
ELlGIBLlTY IN THE JULY 2009 VSIP OFFERING AND AUTHORIZING
THE COUNTY MANAGER TO IMPLEMENT THE PROGRAM IN
COMPLIANCE WITH COLLIER COUNTY ORDINANCE NO. 09-13.
WHEREAS, the Board of County Commissioners of Collier County Florida, desires
to provide an offering Df the Voluntary Separation Incentive PrDgram tD certain eligible
County employees who were not previously notified of their eligibility; and
WHEREAS, the Board of County Commissioners is committed to continued efforts
to identify cost-saving opportunities to and implement programs that will successfully
reduce recurring fiscal costs while minimizing the impact to County employees and
departments; and
WHEREAS, the BDard of County Commissioners has enacted Ordinance No. 09-
13, an ordinance establishing authorization and procedures for the Collier County
Voluntary Separation Incentive PrDgram; and
WHEREAS, the County Manager is authorized to implement the Voluntary
Separation Incentive Program; and
WHEREAS, the Board Df County Commissioners finds that implementing this
Voluntary SeparatiDn Incentive Plan serves a valid public purpose.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY. FLORIDA, that
The Board of County Commissioners hereby authorizes an offering of the VDluntary
Separation Incentive Program to certain eligible employees not previDusly noticed Df their
eligibility to participate:
Agenda Item No. 16E7
December 15, 2009
Page 4 of 5
1. The Program is designed as a cost-saving opportunity for the County
Manager's Agency due to anticipated budget shortfalls.
2, This Program offering will only be available for a limited time frame,
specifically Wednesday, December 16, 2009 to Monday, February 1,2010. To participate,
employees must meet the eligibility criteria in the period from July 1, 2009 through June
30, 2010. Employees must confirm participation in writing within this 45-day election
period with the Human Resources Department, regardless of the date within this period
when they become eligible. Once enrolled in the plan, an employee will have a period of
seven (7) calendar days in which they may revoke their choice Dr amend their enrollment
election. After the seven (7) day revocation period ends, the employee's notice to
separate from County employment will start.
4. Generally, the notice period after election will be two weeks. Exceptions to
the two week notice period will only be granted when approved in writing by the County
Manager. In no event will an employee's notice period extend beyond July 15, 2010,
5. Program notice letters and required documentation will be prDvided to eligible
employees on or before Wednesday, December 16,2009.
6. Eligible employees are those regular full-time and eligible regular part-time
employees who meet the eligibility criteria outlined by the Florida Retirement System
(FRS) for Pension Plan members, making them eligible to retire without penalty under the
FRS. An employee may be a member of either the Pension or Investment Plan to be
eligible, but is nDt required to be an FRS participant.
7, The benefit of this Program extends for up to three years. An eligible
employee may choose from three incentive options. The options include (1) County paid
medical and dental benefits for three years, (2) fifty percent of the cash equivalent of
.I\aenda Item No. 16E7
~ December 15, 2009
Page 5 of 5
medical and dental benefits for three years, or (3) a combination that will include medical
and dental insurance coverage, together with a partial cash payment.
8. Eligible employees who elect to participate in the Program will be asked to
enter intD an Agreement and Release with Collier County. The Agreement will include the
details of the Program and specifically identify and explain the benefit that the employee
selected under the Program. The Agreement will also include a Release as required by
the Age Discrimination in Employment Act (ADEA). This Release will place the employee
on notice of his/her rights under the ADEA and ask the employee to consent that the
Agreement and Release is entered into "knowingly and voluntarily."
9. The County Manager shall be authorized to sign the Agreement and Release
on behalf of Collier County.
10. This Resolution shall take effect immediately upon adoption.
PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier
County, Florida, this
day of
ATTEST:
DWIGHT E. BROCK, CLERK
,2009.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
Deputy Clerk
DONNA FIALA, CHAIRMAN
Approved as to form and
al sufficiency:
&''''
Dlleen M. Greene
Assistant County Attomey