Agenda 12/15/2009 Item #16C 4
Agenda Item No. 16C4
December 15, 2009
Page 1 of 4
EXECUTIVE SUMMARY
Recommendation to award RFP 09-5201, an annual contract for Undcrground Utilities
Supplies to Ferguson Waterworks, Inc.
OBJECTIVE: The public purpose is to ensure reliable and fully compliant water, wastewater,
and irrigation quality water services for our customers. This contract will enable staff to obtain
these supplies and parts in an efticient, timely, and cost-effective manner to the benefit of rate
payers.
CONSIDERATIONS: As part of the ongoing cost-containment process, the Public Utilities
Division continues to analyze all areas of greatest cost-improvement potential in order to ensure
that it provides best value to its customers. One such cost containment area is the purchase of
Utility supplies, which comprises approximately 4% of the Collier County Water Sewer District
(CCWSD), Fund 408, operating expenses, or $1.4 million (FY201 0). This Request for Proposal
(RFP) provides the underground utility supplies that the Public Utilities Division must purchase,
store, and use for planned and emergency maintenance and repairs. The goal of this RFP is to
obtain best value while successfully, compliantly, and reliably, producing and distributing
potable water, collecting and treating wastewatcr, and producing and distributing irrigation
quality water for our Utility customers.
In order to ensure best value for our 'customers and to make certain that the Utility is not over-
paying for thcse commodities, a task force was forn1ed earlier this year consisting of members
from the Public Utilities Planning and Project Managcmcnt Dcpartmcnt, the Public Utilities
Water and Wastewatcr Operations Departments, and the Purchasing Dcpartment. The primary
goals were to analyze the impact that the utility supply purchases and life cycle costs have on the
overall Utility budget, and to make certain that all possible mcthods are being employed to
produce the highest potcntial for cost savings by implementing best value practices. In addition
to cost, other requircments included: development of a vcndor managed inventory plan,
provision for adequatc quantities and stock, and an on-linc ordcring system via an internet link.
This contract may also be used to purchase Utility supplies and pmts for capital projccts as direct
material purchase, after an evaluation of the cost benefit. The funds required will be budgeted
under the Capital Improvement Projects approved by the Board of County Commissioners
(Board). [n addition, due to the dynamic nature of the work done by Public Utilities, and other
County dcpmtmcnts, thcrc will be timcs when it will bccome necessary to purchase itcms not
specifically idcntificd or listed in the RFP. Staff is rcquesting approval by the Board of County
Commissioners to purchase thcse unlistcd itcms under this contract. Anticipated orders for thc
Public Utilities Division are consistent with the 2008 Water and Wastewater Mastcr Plan
Updates adopted by the Board on .J une 24, 2008, as Agenda Items lOB and 10 C. This contract
may be used by other County depmtmcnts as needed and as funding allows.
On August 24,2009, RFP 09-5201 for Underground Utilities Supplies was postcd via electronic
solicitation. Four responses wcre rcceived on the duc date of Septembcr 24, 2009. A Selection
Committcc Meeting was held on October 6,2009. Onc of the solicitations was detennined to be
Executive Summary
Award Bid 09-5201
Page 2 01'2
Agenda Item No. 16C4
December 15, 2009
Page 2 of 4
non-responsive. After review, ranking and discussion, by consensus of the members, Ferguson
Waterworks, Inc. was recommended for contract negotiations and subsequent award.
FISCAL IMPACT: The actual amount to be expended will be fully dependent on customer
water, sewer, and irrigation quality water services demands. The anticipatcd costs are budgeted
in the FY 2010 budget, approved by the Board on September 24,2009. Funds are available in
the County Water and Sewer Operating Fund (408), which is funded through User Fees. Source
of funds for supplies purchased for Capital Projects through this contract are Water User &
Impact Fees (Fund 411 and 412), and Wastewater User and Impact Fees (Fund 413 and 414).
Other departments may utilize this contract provided funds arc available.
LEGAL CONSIDERATIONS: This itcm has been rcviewed and approved by the County
Attorney's Office and is legally sufficient---JBW.
GROWTH MANAGEMENT IMPACT: This award meets current Grow1h Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATIONS: That the Board of County Commissioners, as Ex-officio the
Governing Board of the Collier County Water-Sewer District:
1. Award RFP 09-5201 for Underground Utilities Supplies to Ferguson Watcrworks Inc.
2. Authorize the Chairman to sign the standard, County Altomey approved contract documents.
PREPARED BY: Alicia Abbott, E1, Scnior Project Manager
Public Utilities Planning and Project Managcment Dept.
Item Number:
Item Summary:
Meeting Date:
Agenda Item No. 16C4
December 15, 2009
Page 3 of 4
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
16C4
Recommendation to award RFP 09-5201, an annual contract for Underground Utilities
Supplies to Ferguson Waterworks, Inc.
12/15120099:00:00 AM
Approved By
Jennifer White
County Attorney
Assistant County Attorney
Date
County Attorney
11/30/20099:39 AM
Approved By
Kelsey Ward
Administrative Services
Division
Manager. Contracts Administration
Date
Purchasing & General Services
11130/20093:26 PM
Approved By
Phil E. Gramatges, P.E.
Public Utilities Division
Project Manager, Principal
Date
Public Utilities Engineering
11/30120095:13 PM
Approved By
Steve Carnell
Administrative Services
Division
Director. Purchasing/General Services
Date
Purchasing & General Services
12121200912:23 PM
Approved By
Scott Johnson
Administrative Services
Division
Purchasing Agent
Date
Purchasing & General Services
1214/2009 9:42 AM
Approved By
Beth Johnssen
Public Utilities
IQ Water Manager
Date
WasteWater
12/4/20092:53 PM
Approved By
Alicia Abbott, E.!.
Public Utilities Division
Project Manager
Date
Public Utilities Engineering
12/4/20093:20 PM
Approved By
Thomas Wides
Public Utilities Division
Director - Operations Support - PUD
Date
Utilities Finance Operations
12/4/20093:52 PM
Approved By
G. George Yifmaz
Director ~ Wastewater
Date
Agenda Ilem No. 16C4
December 15. 2009
Page 4 of 4
Public Utilities Division
Wastewater
12/4/20094:00 PM
Approved By
Pamela Libby
Manager - Operations-WaterfWW
Date
Public Utilities Division
Water
12/4/20094:07 PM
Approved By
Paul Mattausch
Director - Water
Date
Public Utilities Division
Water
12/4/20094:40 PM
Approved By
James W. Delany
Date
County Attorney
County Attorney
12/7/200910:14 AM
Approved By
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
12/7/20093:45 PM
Approved By
Susan Usher
r~~anagementfBudget Analyst, Senior
Date
Office of Management &
Budget
Office of Management & Budget
12/7/20094:16 PM
Approved By
Mark Isackson
Management/Budget Analyst Senior
Date
Office of Management &
Budget
Office of Management & Budget
12/7/20094:46 PM