Agenda 12/15/2009 Item #16B 3
Agenda Item No. 1683
December 15, 2009
Page 1 of 46
EXECUTIVE SUMMARY
Recommendation to approve a Resolution authorizing the execution and submittal of the
Federal Transit Administration Section 5310 FYIO/ll grant application and applicable
document and to accept the grant if awarded
OBJECTIVE: To obtain authorization to execute the Federal Transit Administration (FTA)
Section 5310 grant application and applicable documents and to accept the grant if awarded.
CONSIDERATION: FTA funds, which are to be used for the purchase of vehicles to provide
transportation services to the elderly and disabled residents of Collier County, are made available
each year through an application process administered by the Florida Department of
Transportation (FOOT). As a governmental entity, the BCC is eligible to file the grant
application. This grant application seeks to maximize grant funding for the purchase of the six
vehicles scheduled for purchase in FY 1 01 11.
FISCAL IMPACT: The cost is estimated to be $474,630 for six (6) vehicles. If the grant
request is approved, the source of funds will be $379,704 Federal, matched by $47,463 State and
$47,463 local. The local share is budgeted in the FYII budget.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office and is legally sufficient for Board action-SRT.
GROWTH MANAGEMENT IMPACT: Consistent with the Transportation Element of the
Growth Management Plan as stated in Objectives 10 and 12.
RECOMMENDA nON: That the Board approve a Resolution authorizing execution, submittal,
and revision of any and all documents necessary to apply for the Federal Transit Administration
. Section 5310 Grant, including authorizing the Chairman to execute the Certification and
Assurance to FOOT. It should be recognized that the grant award reference above in the amount
of $379,704 is a preliminary number and is subject to change. In approving this item, the BCC is
providing authorization to approve all necessary budget amendments to receive and use these
grant dollars including those incremental grant dollars received above or below the target grant
award. By providing this latitude, the BCC is authorizing the County Manager or his designee to
recognize by budget amendment actual grant revcnue rcceived currently and as may be adjusted
in the future and align expenses accordingly. Any decision to terminate or otherwise not accept
the Grant shall require this Board's prior approval as an agenda item; however, the number of
vehicles purchased shall be in proportion and accordance to the grant award.
Prepared by: Y ousi Cardeso, Administrative Assistant, Altcrnative Transportation Modes
Attachment: Resolution, FT A Section 53] 0 Grant Application
Agenda Item No. 1683
December 15, 2009
Page 2 of 46
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16B3
Meeting Date:
Recommendation that the Board of County Commissioners approves a Resolution
authorizing the execution and submittal of the Federal Transit Administration Section 5310
FY201 0/2011 grant application and applicable document and to accept the grant if awarded.
12/15/2009 9:00:00 AM
Prepared By
Yousi Cardeso
Administrative Assistant
Date
Transportation Division
Alternative Transportation Modes
11/17/20093:06:11 PM
Approved By
Scott R. Teach
Deputy County Attorney
Date
County Attorney
County Attorney
11/18/200910:04AM
Approved By
Jeff Klatzkow
County Attorney
Date
11/18/200910:44 AM
Approved By
Glama Carter
Planner, Principal
Date
Transportation Division
Alternative Transportation Modes
11/19120094:19 PM
Approved By
Michelle Edwards Arnold
Director ~ Alt Transportation Modes
Date
Transportation Division
Alternative Transportation Modes
11/19/20094:27 PM
Approved By
Marlene J. Foard
Grant Development & Mgmt Coordinator
Date
Administrative Services
Division
Administrative Services Division
11/241200910:52 AM
Approved By
Therese Stanley
Manager. Operations Support ~ Trans
Date
Transportation Division
Transportation Administration
11/301200912:58 PM
Approved By
Gloria Herrera
Management/Budget Analyst
Date
Transportation Division
Transportation Administration
11/30/20092:34 PM
Approved By
Norm E, Feder, AICP
Administrator ~ Transportation
Date
Transportation Division
Transportation Administration
12/1/200911:09 AM
Agenda Item No. 1663
December 15, 2009
Page 3 of 46
Approved By
Pat lehnhard
Executive Secretary
Date
Transportation Division
Transportation Administration
12/1/200911:24 AM
Approved By
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
12/2/20099:20 AM
Approved By
Mark Isackson
Management/Budget Analyst, Senior
Date
Office of Management &
Budget
Office of Management & Budget
12/3/20095:01 PM
RESOLUTION NO. 2009-_
Agenda Item No. 1683
December 15, 2009
Page 4 of 46
A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER
COUNTY, FLORIDA, AUTHORIZING THE CHAIRMAN TO EXECUTE, SUBMIT
AND REVISE ANY AND ALL DOCUMENTS NECESSARY TO APPLY FOR A
FEDERAL TRANSIT ADMINISTRATION SECTION 5310 GRANT INCLUDING,
BUT NOT LIMITED TO, AUTHORIZING THE CHAIRMAN TO EXECUTE ANY
REQUIRED CERTIFICATIONS AND ASSURANCES, AND TO ACCEPT, ON
BEHALF OF THE COUNTY, ANY SUCH GRANT AWARDED.
WHEREAS, 49 D.S.C.g 5310 authorizes the Secretary of Transportation to make grants
and loans to local government authorities such as Collier County to help provide mass
transportation services to meet the special needs of elderly individuals and individuals with
disabilities; and
WHEREAS, each year, through an application process administered by the Florida
Department of Transportation, the Collier County Transportation Disadvantaged program has
obtained funds that are used for the purchase of vehicles and for the provision of
transportation services to the elderly and disabled residents of Collier County; and
WHEREAS, the Collier County Local Coordinating Board ("LCB") has requested that
the Collier County Board of County Commissioners apply this year for Federal Transit
Authority 49 D.S.C.g 5310 funds in order to purchase vehicles to transport the elderly and
disabled residents of Collier County; and
WHEREAS, the Board of Collier County Commissioners has authority to apply for and
accept grants from the Florida Department of Transportation as authorized by Chapter 341,
Florida Statutes, and by the Federal Transit Administration Act of 1964, as amended.
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners,
Collier County, Florida, that:
1. The BOARD authorizes its Chairman to execute, submit, and revise any and all
documents required in connection with the application for Federal Transit
Administration Section 5310 Grant including, but not limited to, authorizing the
Chairman to execute any required certifications and assurances, accepting any such
grant awarded to the County, and approving all necessary budget amendments to receive
and use grant dollars received above or below the target grant award referenced in the
Section 5310 grant application.
2. The BOARD'S Registered Agent in Florida is Jeffrey A. K1atzkow, County Attorney.
The registered Agent's address is 3301 East Tamiami Trail, Naples, FL 34112.
3. This Resolution shall be effective immediately upon signature by the Chairman.
I
Agenda Item No. 1683
December 15, 2009
Page 5 of 46
TIlls Resolution adopted after motion, second and majority vote favoring same, this
1st day of December, 2009.
ATTEST:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
By:
, Deputy Clerk
Donna Fiala, Chairman
A~e~i~d legal sufficiency:
Scott Teach
Deputy County Attorney
2
_.
Agenda Item No. 1683
09
46
APPLICATION FOR FEDERAL ASSISTANCE Decemb,~ijo:f?
VO/'lI 7'1>
1. TYPE OF SUBMISSION: ~- -
Application - place an x in the box Pre-application - place an x in the box
[] construction [] construction
rx 1 non-construction r i non-construction
2. DATE SUBMITTED December 22, 2009 Applicant Identifier
3. DATE RECEIVED BY STATE State Melicatlon Identifier
4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
5. APPLICANT INFORMATION
Legal Name: Organizational Unit
Collier County Board of County Commissioners Department: Altemative Transportation Modes
Organizational DUNS: 076997790 Division: Transportation Services
Address: Name and telephone number of person to be contacted on
matters involving this application (give area code)
Street: 2885 South Horseshoe Drive Prefix: Mrs. First Name: Glamarier (Glama)
City: Naples Middle Name:
County: Collier last Name: Carter
State: Florida I Zip Code 34104 Suffix:
Country: USA Email: GlamaCarter@colllergov.net
6. EMPLOYER IDENTIFICATION NUMBER (EIN): Phone Number (give area code)
(Replace these boxes with numerals) 239-252-5832
596000558
Fax Number (give area code) 239w252.2726
8. TYPE OF APPLICATION: 7. TYPE OF APPLICANT: (See back of form for Application
X New [J Continuation L; Revision Types)
If Revision, enter appropriate letter(s) in box(es) nn County
(See back of form for description of letters.) Other (specify)
O1hor I'Docllvl
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 9. NAME OF FEDERAL AGENCY:
(Replace these boxes with numerals) Federal Transit Administration
20.513
TITLE (Name of Program): EldeMyand Persons with Disabilities
Program
11. DESCRIPTIVE TITLE OF APPLlCANrs PROJECT: 5310
12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.): Capital Assistance to replace paratransit vehicles that have
Community of Immokalee, Naples, Marco Island, Everglades City, outlived their useful life.
Collier Countv
13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF:
Start Date: 1{1/10 I Ending Date: 6/30/2011 a. Applicant 14 I b. Project 14
15. ESTIMATED FUNDING: 16.IS APPLICATION SUBJECT TO REVIEW BY STATE
EXECUTIVE ORDER 12372 PROCESS?
a. Federal $ 379,704 a. Yes. X THIS PREAPPLlCATlON /APPLICATION WAS
'" MADE AVAILABLE TO THE STATE EXECUTIVE ORDER
12372 PROCESS FOR REVIEW ON:
b. Applicant $47,463 DATE: 11/19/09
'"
c. State $ 47,463 b. No. LI PROGRAM IS NOT COVERED BY E. O. 12372.
'"
d. local $ o PROGRAM HAS NOT BEEN SELECTED BY STATE
00
FOR REVIEW
e. Other $ 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL
00 DEBT?
f. Program Income $ Cl Yes. If "Yes" attach an explanation.
'" X No
g. TOTAL $ 474,630 00
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLlCATION/PREAPPLlCATION ARE TRUE AND
CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE
APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Authorized Representative
Prefix: Mrs. I First Name: Donna Middle Name:
Last Name: Fiala Suffix:
b. Tttle: Chairman c. Telephone Number (give area code) 239.252-8097
I d. Sianature of Authorized RUDresentative: e. Date Signed:
10-09-2009 edition
15
. (5) . . . .. 1\~nda Item No.. 1683
Pro1ected TransportatIon-Related Operatmg and Admmlstratlve Expenses & ~~r;r::Rf!J1J9
Page 7 of 46
Name of Applicant: Collier County Board of County Commissioners
Fiscal period from 10/7/07 to 9/30/08
TRANSPORT A TION-RELA TED OPERA T1NG and ADMINISTRA T1VE EXPENSES
EXPENSE CA TEGORY
Labor (501)
Fringe and Benefits (502)
Services (503)
Materials and Supplies (504)
Vehicle Maintenance (504.01)
Util itie5 (505)
Insurance (506)
Licenses and Taxes (507)
Purchased Transit Service (508)
Miscellaneous (509)
Leases and Rentals (512)
Depreciation (513)
TOTAL EXPENSE
EXPENSE $
3,084
25,030
512,832
17,251
2,418,956
2,931
233,891
$3,213,975
TRANSPORTATION-RELATED OPERATING and ADMINISTRATIVE REVENUES
OPERA T1NG REVENUE REVENUE $
Passenger Fares for Transit Service (401) 120,331
Special Transit Fares (402)
Other (403 - 407) (identify by appropriate code)
TOTAL OPERA T1NG REVENUE $120,331
OTHER REVENUE SOURCES
Taxes Levied Directly by the Transit System (408)
Local Cash Grants and Reimbursements (409) 1,812,900
Local Special Fare Assistance (410)
State Cash Grants and Reimbursements (411) 1,145,848
State Special Fare Assistance (412)
Federal Cash Grants & Reimbursements (413) 265,705
Interest Income (414)
Contributed Services (430)
Contributed Cash (431)
Subsidy from Other Sectors of Operations
(440)
TOTAL OF OTHER REVENUE $3,224,533
GRAND TOTAL ALL REVENUES $3,344,864
(5) Agencies with successful grant applications, will be utilizing FY 2010-11 funds.
10-09-2009 edition
17
Agenda Item No. 16B3
December 15, 2009
Page 8 of 46
Current paraTransit Vehicle and Transportation Equipment Inventory
YEAR
MODEL
MAKE
~., :,' c., '"" ,. ,,' , ' ',",'.
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.,:;,,:{;'~j:: . ';;~ri;' !,,;,'/] .
'?i!WM';';[G'<:' \', ,. 1'1;' ,'." .',';;,:>'
2oill. I' .E450/.,,: c"
,'/7!,'," ,. ?,!,"';:".:':
l~S' ,~., E350 ': ", f()RI), , ". I
~ 200.6 GLA VAL CHEVROLET
*' 200.6 GLA V AL CHEVROLET
.. 20.0.6 GLA V AL CHEVROLET
.. 200.6 GLA V AL CHEVROLET
1lJi: 20.06 GLA V AL CHEVROLET
2006 350.0. CHEVROLET
~ 20.0.7 350.0. CHEVROLET
200.7 GLA V AL CHEVROLET
20.07 GLA V AL CHEVROLET
2007 GLA V AL CHEVROLET
20.0.7 GLA V AL CHEVROLET
2007 GLA V AL CHEVROLET
20.07 350.0 CHEVROLET
20.0.9 Champion CHEVROLET
2009 Champion CHEVROLET
2009 Champion CHEVROLET
2009 Champion CHEVROLET
20.09 Champion CHEVROLET
- vehicles are equiped with Radios.
. --,
Control
Number or
VIN
Ramp or REPLACEMENT
Lift Seating Mlleege YEAR
Future
Funding
Source
.' , ".,:
'''c'.:'
.,:"
-
,
.."....;j..
"-,',,,..,.'
$4'l3&{ ',' '" 1..
",.',..."..<.'..'. .",: :;~;0.:,2:;'
""',',.,:ii"i""i:';i_r
I' 1~7~
"", 11ft'
},}'t'2j ':~:':;?;-~~~:.- '::.: ,''''''-''''1
'[~.
.... J4aifiS~ 7
94189 Lift IS 176,50.6 20.10 531 0. Fyo.4/o.5
94187 Lift IS 177,695 2ata 5310 Fyo.5/06
94188 Lift IS 180.,20.0. 20.10. 5310 FY05/06
408001 Lift 15 179,521 20.10. County
94190 Lift 15 195,123 2010. 531 0 FY04/o.5
n/a Lift 10 66,375 2010 County/Grant
144946 Lift 10 130,]39 2011 County
n/a Lift IS 69,313 20.11 5310 FY06/o.7
n/a Lift 15 68,285 20.11 5310 FY06/07
n/a Lift 15 80,264 2011 531 0 FY06/0 7
95150 Lift 15 94,391 20.1] 5310. FY06/07
95149 Lift 15 120,620 2011 5310 FY06/07
95172 Lift 10 39,614 2011 5310 FY07/08
n/a Lift 8 10.,332 20.13 Shirley Conroy
96103 Lift 8 12,948 20.13 5310 FY08/09
96104 Lift 8 12,485 20.13 5310 FY08/09
96105 Lift 8 7,720. 20.13 5310 FY08/09
96102 Lift 8 21,259 2013 5310 FY08/09
Agenda Item No. 1683
December 15, 2009
Page 9 of 46
CAPITAL REQUEST FORM
Name of Applicant Collier County Board of County Commissioners
VEHICLE REQUEST-listed in Aaenev's Priority Order (7)
GMIS
Code RarE
(This Number
column for (REPLAC
FOOT use EOR requeste Estimated
ONLY) EXPANO) d Vehicle Description Cost
11. R 6 Turtle top small cutaway Chevrolet $460,230.00
-- w/diesel ellgine
11.
11.
11.
11.
$460,230.00
Sub-total !
EQUIPMENT REQUEST
11._._
11._,_
11._._
11._._
Sub-total
6
4 camera REI system
$14,400.00
$14,400.00
See instructions on Drecedina Daael
Remember this part!
VEHICLE SUBTOTAL $ 460.230 + EQUIPMENT SUBTOTAL$ 14.400 = $ 474.630.00 (x).
(x) X 80%" $ 379,704.00 [Show this amount on Form 424 in block 15(a)]
(7) If an agency wants 3 of the same type vehicle, list them on one line. Priority is implied. Otherwise, list vehicles
in priority order, If you need more rows, add rows.
10-09-2009 edition
20
Florida Department of Transportation
Public TransIt Office .
Agenda Item No. 1683
December 15, 2009
Page 10 of 46
Order Packet
ORDER FORM - PAGE ONE
CONTRACT # FVPP-08-SC-FCC
ORDER FORM FOR TURTLE TOP SMALL CUTAWAYS
ON CHEVROLET, FORD and GMC CHASSIS WITH HYBRID ELECTRIC OPTION
FIRST CLASS COACH SALES.
AGENCY NAME: C>U,U (',oo......fy DATE: 11-9-oQ
PURCHASE ORDER NUMBER:
CONTACT PERSON: C, IOI./...('\. ~ ().(~Q..r B'l-2D-S-3'3d.. 111:<.~...t'o..rlt-,-~c.o(I;e..5o.1"'l
(Name, Telephone Number and Email Address)
June 9 2009
,
Item Unit Quantity Total
Cost Cost
Base Vehicle Type
ChevroletlGMC CC3500 20' 10" lenath 6,OL Gas $56,961
Ford E350 20' 10" lenath 5.4L Gas $56,961
feFEl E350 e..htvr~ft.j.. 22' 10" leneth 5.4L Gas $59,995 \ ::, 9 ~'1 ~
Ford E450 23' 10" leneth 6.6L Gas $62,954
Ford E450 23' 10" len(]th Azure Hybrid Drive $109,673
Paint Scheme Choices .
Scheme #1 (Blackout Windows + One Color Strioe) $600 I (,00
Scheme #2 (Blackout Windows, Stripe + Skirt Paintino) $655
Scheme #3 (Skirt Paintino - One Color) $260
Se",,':\ "'-~D (ke.e.V\ .,~.-, Cl'" ..j T{)--:r-+e.r; """ o,olr:l I"Dlr,...... !-Ie f' p~r'" "....... ';l..oo
Floor Plan Choic~s I , I
Freedman Seats (Standard)
Standard Seat (per person) $355 10 <<;':;-0
Flip-up Seat (per person) $500
Foldaway Seat (per person) $500 :l. \ 000
Children's Seat (per person) $460
Securement Systems
Q'Straint QRTMAX securement 7i:ier position) $540 '.2. I 0::30
Sure-Lok securement (oer position) $630
Seat belt extensions (2-sets standard) $20 J. 40
Stretcher securement system storace included $880
Side Wheelchair Lift Choices (pick onJ
Braun $3,100 \ :J I DO
Maxon $3,600
Ricon $3,300
PAGE ONE SUB-TOTAL ........ ......... Gq 5(. l)
FYPp.OB-SC-FCC
- 9 -
February 200a
Florida Department of Transportation
Public Transit Office
I\genda Item ~Jo. 1663
December 15. 2009
Rage 11 of 46
Order Packet
ORDER FORM - PAGE TWO
CONTRACT # FVPp-Oa-SC-FCC
ORDER FORM FOR TURTLE TOP SMALL CUTAWAYS
ON CHEVROLET, FORD and GMC CHASSIS WITH HYBRID ELECTRIC OPTION
FIRST CLASS COACH SALES.
June 9, 2009
Item Unit Cost Quantity Total
Cost
Other Available Options
Aluminum Wheels (complete set) $800
Stainless Steel Wheel Inserts $240
Altro Transfloor Flooring $585
~.iP~L V-8 diesel enaine $6,980 I (".980
Driver safetv oartition $255
USSC9500 Driver's Seat $1,200
Freedman Sport Driver's Seat $525
Public Address System $300
Entertainment Center (amlfmlcd radio standard) $315
Hawkeye Reverse Detection System $690
Amerex Fire Suppression System (JaMar standard) No Charge
-
Tachollnk Event Data Recorder (standard)
Operator Interlace
Operator "Smart Taa" button (1 per driver) $40
Button reader (1 per depot) $120
Data Download Interface
Digital Smart Module (1 per depot) $170
DSM Reader (1 per depot) $75
RF Vehicle Interface (1 per bus) $360
RF Base Station receiver (1 per depot) $570
Bus Location & Mapping
Historic GPS receiver (1 per bus) ~._- $440
Mapping software & maps (1 per depot) $1000
l..{ c.."'.~("(\. \!EI S,'i",+tVVl .~ ;J.uOO I ;1" DO
Lfc\) l, 0 "'~" I i'DO I & 0
\)<'vLr- ~~rCl.a,e b ~o I :;\0
I
PAGE TWO SUB-TOTAL --.... ---... 11.5 yo
/
\Ztfl,\<:,.Q (ED ~.J f..)h+ UJ;JVS+op"
FVPP-08.SC-FCC
. 10 .
February 2008
Florida Department of Transportation
Public Tronslt Office
Agenda Item No. 1683
December 15, 2009
Page 12 of 46
Order ,Packet
Item Unit Cost Quantity Total
Cost
. .
PAGE TWO SUB-TOTAL H <;<{O cO'
(sub-total of second page) ........ ........
,
PAGE ONE SUB-TOTAL $ (,Q/'5'::
(cany forward from previous page) .....-.. ---.
GRAND TOTAL ~ 7Cf,I05C:
(sum of page 1 and 2 sub-totals) ........ --..-
FVPP.08-SC-FCC
- 11 -
February 2008
Florida Department of Transportation
Public Transit Office
Agenda. Item No. 1683
December 15. 2009
Page 13 of 46
Order Packet
CHOICES FORM
CONTRACT # FVpp-Oa.SC-FCC
ORDER FORM FOR 20' 10" TURTLE TOP SMALL CUTAWAYS
ON CHEVROLET/GMC CC3500 GVWR CHASSIS WITH 12,300# GVWR
FIRST CLASS COACH SALES.
SEATING AND FLOORING CHOICES
Seating Colors: (circle one) Blue ~ Beige
Flooring Colors: (circle one) Blue Gray Beige ~ ~.
'j,,,e,,,,,w ,-
Paint Scheme: (circle one) #1 #2 #3 9-~~ald.
Paint Schemes Note: Agencies will select colors (2) for background and stripes when orders are
placed. All paint, or reflective material scheme pricing, shall reflect white base coat. If an agency
requires a paint and lettering scheme that is NOT GENERALLY covered by one of those listed
above, they may make separate arrangements either with the manufacturer or a local vendor to
provide these services.
Upholstery Information-Vinyl Colors Available:
Blue Vinvl Combo: Center insert of seat to be Blue/Gray Print CMI part # VP-MEDLI-
KEAZU, Outside wrap and back of seat to be Blue solid CMI part # VP-MEDLI-TRAZU.
Grav Vinvl Combo: Center insert of seat to be Blue/Gray Print CMI part # VP-MEDLI-
KEAZU, Outside wrap and back of seat to be Gray solid CMI part # VP.MEDLI-TRGRY.
BeiCle Vinvl Combo: Center insert of seat to be Beige Print CMI part # VP-MEDLI-KEVER,
Outside wrap and back of seat to be Beige solid CMI part # VP-MEDLI-DOSNB.
WHEELCHAIR LIFT CHOICE
Wheelchair Lift: (circle one)
Qraun~
Ricon
Maxon
SECUREMENT RETRACTOR CHOICE
WIC Securement: (circle one) CQ~traint ~
Sure-Lok
FVPP-08-SC-FCC
- 12 -
February 2008
Agenda Item No. 1683
Florida Department of Transportation December 15, 2009
Page 14 of 46
Public Transit Office Order Packet
-
EVENT DATA RECORDER CHANNEL SYSTEMS SELECTION
As detailed in Section 2.45 of the Technical Specifications, an event data recorder (EDR),
Circuitlink International "Tacholink', (or approved equal) will be mounted on each vehicle,
The EDR will provide a continuous log of vehicle activity. Speed history, odometer, excessive
RPM, heavy braking, fast acceleration, and idling exceptions will automatically be recorded by
exception. In the event of an accident, all data shall be permanently captured in "tamperproof' flash
memory (4MB minimum) for a minimum of (30) seconds prior to the incident and (15) seconds after
the Incident at a minimum interval of 25 milliseconds.
The EDR will provide an automatic trigger function with different user definable thresholds for
moving and stationary conditions, A manual driver alert button will be provided to allow driver
"tagging" of either an accident or vehicle fault condition shall be located behind upper bulkhead and
must be accessible through a latching door.
All software for user configuration, data logging, and downloading and report generation will be
included. All software will be Windows-based. Trip data will be stored in Microsoft Access
database. All data will be the property of Florida DOT and will be immediately available to Florida
DOT. There will be no additional charges, for hardware and/or software services or annual fees will
be incurred by Florida DOT or any operator.
- Additional digital input channels will be provided to allow for status monitoring of a maximum of
eight (8) vehicle sub-systems, Standard systems that will be monitored shall be: brakes, lights,
signals, flashers, driver's seat belt, wheelchair lift, engine temperature and front door. Each agency
may substitute any of the standard systems detailed above with any of the following optional
systems: oil pressure, low air pressure, low voltage, or emergency exit door. The limit of the total
systems to be monitored is eight (8).
Below, please indicate the eiqht (8) vehicle sub-svstems to be monitored on this vehicle.
If no selection made, the standard systems will be programmed. For each of the optional
systems you seiect, you must not include one of the standard system selections. A limit of
eight (8) total systems per bus can be monitored.
Seiect Eight Systems To Be Monitored (Maximum of Eight (8))
STANDARD SYSTEMS ~ OPTIONAL SYSTEMS
-
{. 1. Brakes 9. Oil Pressure
~ 2. Lights 10. Low Air Pressure
,( 3, Signals 11. Low Voltage
)( 4. Flashers 12. Emergency Door Exit
'f.. 5. Driver's Seat Belt
'f 6. Wheelchair Lift
K 7, Engine Temperature
{ S. Front Door
-
FVPP-OS-SC-FCC - 13 - February 2008
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Florida Department of Transportation
Public Transit Office
Agenda Item No. 1683
December 15, 2009
Page 16 of46
Order Packet
Exterior Paint Scheme #1
PAINT SCHEME 1
(BlACK OUTWlNDOWll Wllll." 81R1PE)
FVPP-08.SC-FCC
- 25 -
February 2008
Agenda Item No. 1683
December 15. 2009
Page 17 of 46
Exhibit A
Current System Description
Agenda Item No. 1683
December 15, 2009
Page 18 of 46
COLLIER COUNTY/COLLIER AREA TRANSIT
2010/2011 5310 GRANT Application
EXHIBIT A: Current System Description:
Currently, Collier Area Transit provides transportation services to the general public. Services provided include
fixed route bus service and paratransit service. The public transit services are managed by a contracted
management company; McDonald Transit Associates, Inc. Paratransit service is available seven days per week,
24 hours per day. All service is provided by contracted operators.
Paratransit service is door to door. Drivers will assist anyone who appears to need assistance, especially the
frail and elderly and those who are mentally or physically disabled, from their door to their seat on the vehicle.
Drivers will not go into a home and cannot go to rooms of nursing homes or hospitals due to time constraints
and liability issues. Office hours are from 7:00 am. to 5:30 p.m. Monday through Friday. After hours calls are
forwarded to one of the contracted carriers who have actual operations twenty-four hours per day.
All available funds will be used to carry out the mission of the Collier County Local Coordinating Board, which
is to carry out a coordinated and comprehensive approach to planning, developing and providing transportation
services that meet the needs of transportation disadvantaged persons.
A total of 112,696 one-way trips have been provided during fiscal year 2009. This is represents a 3% increase
from FY 08 and a 20% increase from 2007 (see trips chart below). With more trips come more miles and
maintenance required for our fleet (see maintenance cost chart below). Fares for the paratransit program are
implemented as regulated by each funding source. ADA fares are set up at $2.00 per one-way trip, lower than
allowed by regulations and based on Collier Area Transit's fixed route bus fares. As mentioned above, service
is managed by a contracted management company, McDonald Transit Associates, Inc. service is provided by
carriers Wlder contract to McDonald Transit using vehicles owned by the County and by the carriers.
Collier Area Transit's paratransit program operates an average of 25 routes and or manifests each day; using an
average of 15 Collier COWlty owned vehicles. The balance of the routes are operated vehicles provided by
private-for-profit providers.
The maintenance of Collier County owned vehicles is performed by Collier County Fleet Management.
Subcontractors are responsible for maintenance on privately owned vehicles. Collier Area paratransit's
program conducts regular safety inspections on subcontractor vehicles as a critical component of our overall
safety and security program. Safety is a primary concern of all transportation entities.
Our current vehicle inventory is supplied elsewhere in this grant application. As can be seen, many of the
vehicles presently in the Collier County/Collier Area transit Fleet have high mileage on them. The Federal
guidelines for vehicle replacement indicate that six paratransit vehicles currently qualify for replacement due to
their mileage being in excess of 100,000 miles. As the Community Transportation Coordinator, we would like
to be able to replace high mileage vehicles. High mileage vehicles require increased maintenance expenses
compared with lower mileage vehicles.
80,000
I 80,000
);
15
.
40,000
",000
0
Types of ParatransiVTransportation Trips
(non-cumulative per quarter)
120,000
FY07YE FY08YE FY09YE FY08Q1 FY08Q2 FY08Q3 FY08Q4 FYOIQt FY08Q2 FY09Q3 FY09Q.(
,--.- .~-........... ---I
Fleet Maintenance Cost
r
/
$300,000.00
$250,000.00
$200,000.00
$150,000.00 /
.,/
$100,000.00
$50,000.00
$0.00
FY 2007
Maintenance
FY 2008
Maintenance
FY 2009
Maintenance
Passengers by category Collier County
FY09
---,
I
l
~
.l\genda Item No. 1683
December 15. 2009
Page 19 of 46
Agenda Item No. 1663
December 15, 2009
Page 20 of 46
Exhibit A-1
Fact Sheet
Agenda Item No. 1683
December 15, 2009
Page 21 of 46
EXHIBIT A-1 -- FACT SHEET
Name of Applicant: Collier County Board of County Commissioners
This is a one year' snap shot' of your service and every aqency must use the
followinq fiscal years: July 1. 2009 - June 30, 2009 for the CURRENT year, and, July 1 ,2010-
June 30, 2011 for the year the orant is to be awarded. (1)
July 1, 2009 - June July 1, 2010 - June
30, 2009 30, 2011
CURRENTL Y IF GRANT IS
A WARDED
IEstimates are acceptable.)
1. Number of one-way trips provided 112,696 112,696
to elderly and persons with disabilities
(E&D) PER YEAR
2. Number of individual E&D served 112,696 112,696
(unduplicated) PER YEAR
3. Percentage of E&D needing 32% 32%
wheelchair positions ACTUAL
4. Number of vehicles used to provide Average of 25 per day Average of 25 per day
service ACTUAL
5. Number of ambulatory seats Average of 12 per A verage of 12 per
ACTUAL vehicle vehicle
6. Number of wheelchair positions 70 70
ACTUAL
7.Vehicle miles traveled PER YEAR 1,337,980 1,337,980
8. Average vehicle miles .4,275 4,275
PER DA Y
9. Normal number of days in 7 7
operation PER WEEK
1 a.Normal hours of vehicle operation 10 10
PER DA Y
11. Trip length 9.61 9.61
AVERAGE
(1) Information clarified at workshops.
Agenda Item No. 1683
December 15, 2009
Page 22 of 46
Exhibit B
Proposed Project Description
COLLIER COUNTY/COLLIER AREA TRANSIT
2010/2011 5310 GRANT Application
Agenda Item I~o. 1683
December 15, 2009
Page 23 of 46
EXHIBIT B: Proposed Project Description:
The Collier County Board of County Commissioners is requesting FT A Section 5310
funds in the amount of $379,704 (80%). State match funds in the amount of $47,463
(10%) will also be requested. This will be matched with local funds in the amount of
$47,463 (10%). Funds from this grant will be used to purchase replacement vehicles to
continue the existing level of service. The vehicles scheduled for replacement have
exceeded their useful life and must be replaced if nonnal service is to continue. These
and other vehicles will be used to provide paratransit transportation services throughout
the county.
Section 5310 funding for these vehicles is essential if service is to continue. Collier
County currently provides over $ 1,750,000' each year to provide paratransit service. The
current fleet of vehicles is inadequate due to their age and condition. Should the State not
approve this grant, Collier County may be forced to use some of the Local Operating
funds to purchase replacement vehicles. Collier Area Transit's paratransit provides ADA,
Medicaid, and Transportation Disadvantaged, as well as agency funded paratransit trips
for the at-risk population of Collier County, including those with disabilities, low income,
and elderly. Without 5310 funds for replacement vehicles, Collier County may have to
implement the prioritization of Transportation Disadvantaged paratransit trips as allowed
by the State of florida Commission for the Transportation Disadvantaged. Trips would
be reduced and many passengers would not have access to recreational, medical,
shopping and other life sustaining transportation.
A Budget is provided elsewhere in the grant application as well as a list of equipment
inventory.
*Unaudited figure for fiscal year 2009
10
Agenda Item No. 1683
December 15, 2009
Page 24 of 46
EXHIBIT C
Public Hearing Notice
NAPLES DAILY NEvvsenda item No. 1683
1075 Central Avenue December 15, 2009
Naples, Florida 34102 Page 25 of 46
Fax: (239) 263-4703
Public Notice
Notice is hereby given that Collier County will apply to the Florida Department of Transportation
for a capital grant under Section 5310 of the Federal Transit Act of 1991, as amended, for the
purchase of six paratransit vehicles to be used for the provision of public transit services within
Collier County, FL.
Collier County will also be applying to the Florida Department of Transportation for a grant
under section 5311 of the Federal Transit Act of 1991, as amended for total operating expenses
in the amount of $532,000 to be used for the provision of public transit services in Collier
County's non-urbanized areas.
Any interested party may request a public hearing by the Collier County Board of County
Commissioners regarding the Program of Projects for these grant applications. This hearing will
be conducted if and only if a written request for the hearing is received within 1 0 (ten) days of
this notice. Requests for a hearing must be addressed to Glama Carter- A TM Department, 2885
South Horseshoe Drive, Naples, Florida 34104.
Any interested party may obtain more information about these grants by visiting 2885 South
Horseshoe Drive, Naples, Florida 34104 in person or by contacting Ms. Glama Carter, ATM
Principal Planner, at (239) 252-5832 between the hours of 8:00 a.m. to 5:00 p.m., Monday
through Friday.
Please Publish: Sunday, November 15,2009
Please send proof of publication to:
Collier County, Transportation Services Division
Att: Glama Carter, CAT Principal Planner
2885 South Horseshoe Drive
Naples, Florida 34104
(239) 252-5832
Purchase Order # 4500111219
Account #059460
Public Notice
Agenda Ilem No. 1683
December 15, 2009
Page 26 of 46
'Notice IS herebygfven thatColller
,County will apply to the r-Iorid~ De-
partment of Transportatton fora capi-
tal grallt under Section 5310, of the
Federal Transit Act of 199t as ~mend.
ed.. for the p1.lr-!:;ha>e of six paratransit
vehidesto be used for the provision .of
public transit services within Collier
County. FL
Colli-e.r Co.urny will also be applying to.
the Florida Departmem of Transporta-
tion for a gram und~r se.rtiol1 5311 of
the Fe-deral Transit Act of 199 t as:
amended for total operatinge~penses
In the amount of$532,OOO to b~use.d
for the proviSion of public transit serv-
lees in Collier County's non-urbanized
areas.
Any imererted party may reqLJ.est a
public hearing by the.Collier COlmty
Board of County CDmmissioners re-
,garding the Pro~ra:n of Pr~ject!i for
th,ese grant applications. ThIS heaTing
will be cQnd~JCted if and,only [f a~rit-
ten reqtj:est Tor the hearmg IS received
within 1 0 (ten) days of thi~ noti.ce, Re-
quests for a 'h~aringmu5t be ad-
,dressed to. Glama (arter-ArM Depart-
.menT, 2885 South Horseshoe Drive,
. Naples, Florida 34104.
Any interested party may obtain more
information about the.l>egrants by vis-
iting 2885 South Horseshoe Drive,
Naples, Florida 34104 in person or by
contacting Ms. Glama CartEr, ATIv1
Principe I Planner, at (239) 252.,-5832:
between the hOl.1r5of 8:00 a,m. to 5:00.
p.m., Monday through Friday. , .
November 15, 2009 No 182.6506
Agenda Item No. 1663
December 15, 2009
Page 27 of 46
Exhibit D
Coordination MOU - CTC
1-
1Vm
I,Jl11a,..",....'S..c.o<'OOI>lf
~i~~
Charlie Crist
Governor
JR Harding Ed.D.
Ch.lrp....on
Lawrence Forman
Vice Chairperson
Lisa M. Bacot
Exsculiv. D/rsclo,
Agenda Item No. 1683
December 15, 2009
Page 28 of 46
July 10,2008
Ms. Michelle Arnold
Collier Area Transit
2885 South Horseshoe Drive
Naples, FL 34104
Mr Phil Tindall
Collier Metropolitan Planning Organization
2885 South Horseshoe Drive
Naples, FL 34104
Dear Ms. Arnold and Mr. Tindall:
RE: Collier County Community Transportation Coordinator Designation
Memorandum of Agreement TO 0803
Congratulations! At the June 20, 2008, Commission for the Transportation
Disadvantaged meeting, the Commission approved Collier Area Transit to serve as the
Community Transportation Coordinator for Collier County. This designation is effective
July I, 2008 through June 30, 2013. Enclosed is an executed Memorandum of
Agreement for your records.
The Commission for the Transportation Disadvantaged appreciates your continued
support and participation in the coordinated transportation system of Collier County, If
you have any questions or need any additional information, please contact Sheri Powers
at 850-410-5710 or sheri.powers@dot.state.fl.us.
LBlks
Enclosures: Memorandum of Agreement
605 Suwann.. Street, MS-49 "" T.llah....., FL 32399.0450
Phon.: (850) 410-5100'" Toll Free: (800) 983:2435;";' Fax: (850)410-5152
WINI.dotstate.n.ul/ctd
,c..genda Item No. 1683
D9cember 15. 20D9
Page 29 or 46
Contract # I\:)u\i' u<;?
Effective: :ILiO?;
to "'/3:1/loI3
STATE OF FLORIDA
COMMISSION FOR THE TRANSPORTATION DISADVANTAGED
MEMORANDUM OF AGREEMENT
This Memorandum of Agreement is between the COMMISSION FOR THE TRANSPORTATION
DISADV ANT AGED, hereby referred to as the "Conunission," and
Collier Countv Board of Count v Conunissioners, 3301 E. Tamiami TraiL NavIes Florida 34112
the COMMUNITY TRANSPORTATION COORDINATOR, designated pursuant to Chapter 427, F.S., to
serve the transportation disadvantaged for the' community that includes the entire area of
Collier county(ies), and hereafter referred to as the "Coordinator"
This Agreement is made in consideration of the mutual benefits to both parties; said consideration
acknowledged hereto by the parties as good and valuable consideration,
The Parties Agree:
1. The Coordinator Shall:
A. Become and remain totally apprised of all of the Transportation Disadvantaged resources available
or planned in their designated service area. This knowledge will be used to plan, coordinate, and
implement the most cost effective transportation disadvantaged transit system possible under the
economic and other conditions that exist in the designated service area.
B. Plan and work with Community Transportation Coordinators in adjacent and other areas of the state
to coordinate the provision of community trips that might be handled at a lower overall cost to the
community by another Coordinator. This includes honoring and Commission-approved statewide
certification program that allows for intercounty transportation opportunities,
C. Arrange for all services in accordance with Chapter 427, Florida statutes, and Rule 41-2, FAC, and
as further required by the Commission and the local Coordinating Board approved Transportation
Disadvantaged Service Plan.
D. Return any acquired profits or surplus funds originating through the course of business as the
Coordinator that are beyond the amounts(s) specifically identified and approved in the
accompanying Transportation Disadvantaged Service Plan. Such profits or funds shall be returned to
the Coordinator's transportation system or to any subsequent Coordinator, as a total transportation
system subsidy, to be applied to the immediate following operational year. The Coordinator will
include similar language in all coordination contracts to assure that transportation disadvantaged
related revenues are put back into transportation disadvantaged services.
Rev, 06/01/07
1
Agenda Item No. 1683
December 15, 2009
Page 30 of 46
E, Accomplish this Project by;
I. Developing a Transportation Disadvantaged Service Plan for approval by the local
Coordinating Board and the Commission. Coordinators who are newly designated to a
particular service area shall submit a local Coordinating Board approved Transportation
Disadvantaged Service Plan, within 120 calendar days following the execution of the
Coordinator's initial memorandum of agreement with the Commission, for approval by the
Commission. All subsequent Transportation Disadvantaged Service Plans shall be submitted
and approved with the corresponding memorandum of agreement The approved
Transportation Disadvantaged Service Plan will be implemented and monitored to provide
for community-wide transportation services for purchase by non-sponsored transportation
disadvantaged persons, contracting social service agencies, and other entities that use local,
state, or federal government funds for the purchase of transportation for the transportation
disadvantaged.
2, Maximizing the use of available public school transportation resources and public fixed route
or fixed schedule transit services and assuring that private or public transit, paratransit
operators, and school boards have been afforded a fair opportunity to participate to the
maximum extent feasible in the planning process and in the development of the provisions of
the Transportation Disadvantaged Service Plan for the transportation disadvantaged.
3. Providing or arranging 24-hour, 7-day per week transportation disadvantaged service as
required in the designated service area by any Federal, State or Local Government agency
sponsoring such services. The provision of said services shall be furnished in accordance
with the prior notification requirements identified in the local Coordinating Board and
Commission approved Transportation Disadvantaged Service Plan.
4, Complying with all local, state, and federal laws and regulations that apply to the provision
of transportation disadvantaged service8.
5. Submitting to the Commission an Annual Operating Report detailing demographic,
operational, and financial data regarding coordination activities in the designated service
area. The report shall be prepared on forms provided by the Commission and according to
the instructions of said forms.
F. Comply with Audit and Record Keeping Requirements by:
I. Utilizing the Commission recognized Chart of Accounts defined in the Transportation
Accounting Consortium Model Unifonn Accounting System for Rural and Specialized
Transportation Providers (uniform accounting system) for all transportation disadvantaged
accounting and reporting purposes. Community Transportation Coordinators with existing
and equivalent accounting systems are not required to adopt the Chart of Accounts in lieu of
their existing Chart of Accounts but shall prepare all reports, invoices, and fiscal documents
relating to the transportation disadvantaged functions and activities using the chart of
accounts and accounting definitions as outlined in the above referenced manual.r
2. Assuming the responsibility of invoicing for any transportation services arranged,
Rev. 06/01/07
2
Agenda item No. 1683
December 15. 2009
Page 31 of 46
unless otherwise stipulated by a purchase of service contract or coordination contract.
3. Maintaining and filing with the Commission, local Coordinating Board, and all purchasing
agencies/entities such progress, fiscal, inventory, and other reports as those entities may
require during the period of this Agreement.
4. Providing copies of finance and compliance audits to the Commission and local Coordinating
Board as requested by the Commission or local Coordinating Board.
5. Reporting accidents involving a vehicle operated within the coordinated transportation
system in the coordinator's designated service area. Accidents involving a fatality or
fatalities must be reported to the Commission not more than 24 hours after the conununity
transportation coordinator becomes aware of the fatal accident. Any other accident, those not
involving a fatality or fatalities, with over $1,000 in property damages, or personal injury
that requires evacuation to a medical facility or a combination of both, must be reported to
the Commission not more than 72 hours after the conununity transportation coordinator
becomes aware of the accident. Copies of any accident report or reports prepared or received
by the conununity transportation coordinator as a result of any accident must be sent to the
Commission upon receipt or preparation of the report.
G. Retain all financial records, supporting documents, statistical records, and any other documents
pertinent to this Agreement for a period of five (5) years after termination of this Agreement. If an
audit has been initiated and audit findings have not been resolved at the end of five (5) years, the
records shall be retained until resolution of the audit findings. The Coordinator shall assure that
these records shall be subject to inspection, review, or audit at all reasonable times by persons duly
authorized by the Commission or this Agreement. They shall have full access to and the right to
examine any of the said records and documents during the retention period.
H. Comply with Safety Requirements by:
1. Complying with Section 341.061, F.S., and Rule 14-90, FAC, concerning System Safety; or
complying with Chapter 234.051, F.S., regarding school bus safety requirements for those
services provided through a school board; and
2. Assuring compliance with local, state, and federal laws, and Commission policies relating to
drug testing. Conduct drug and alcohol testing for safety sensitive job positions within the
coordinated system regarding pre-employment, randomization, post-accident, and reasonable
suspicion as required by the Federal Highway Administration and the Federal Transit
Administration.
I. Comply with Commission insurance requirements by maintaining at least minimum liability
insurance coverage in the am01ll1t of$100,000 for anyone person and $200,000 per occurrence at all
times during the existence of this Agreement for all transportation services purchased or provided
for the transportation disadvantaged through the Conununity Transportation Coordinator. Upon the
execution of this Agreement, the Coordinator shall add the Conunission as an additional named
insured to all insurance policies covering vehicles transporting the transportation disadvantaged. In
the event of any cancellation or changes in the limits of liability in the insurance policy, the
Rev. 06/01/07
3
Agenda Item No. 16B3
December 15, 2009
Page 32 of 46
insurance agent or broker shall notify the Commission. The Coordinator shall insure that contracting
transportation operators and coordination contractors also maintain the same minimum liability
insurance, or an equal governmental insurance program. Insurance coverage in excess of $1 rrrillion
per occurrence must be approved by the Commission and the local Coordinating Board before
inclusion in the Transportation Disadvantaged Service Plan or in the justification of rates and fare
structures. Such coverage may be provided by a self-insurance program established and operating
under the laws of the State of Florida and written verification of insurance protection in accordance
with Section 768.28, Florida Statutes, shall be provided to the Commission upon request.
1. Safeguard information by not using or disclosing any information concerning a user of services
under this Agreement for any purpose not in conformity with the local, state and federal regulations
(45 CFR, Part 205.50), except upon order of a court, written consent of the recipient, or hisfher
responsible parent or guardian when authorized by law.
K. Protect Civil Rights by:
1. Complying with state and federal laws including but not limited to laws regarding
discrimination on the basis of sex, race, religion, age, disability, sexual orientation, or
national origin. The Coordinator gives this assurance in consideration of and for the purpose
of obtaining federal grants, loans, contracts (except contracts of insurance or guaranty),
property, discounts, or other federal financial assistance to programs or activities receiving or
benefiting from federal financial assistance and agreeing to complete a Civil Rights
Compliance Questionnaire if so requested by the Commission.
2. Agreeing that compliance with this assurance constitutes a condition of continued receipt of
or benefit from federal financial assistance, and that it is binding upon the Coordinator, its
successors, subcontractors, transferee, and assignees for the period during which such
assistance is provided. Assure that all operators, subcontractors, subgrantee, or others with
whom the Coordinator arranges to provide services or benefits to participants or employees
in connection with any of its programs and activities are not discriminating against those
participants or employees in violation of the above statutes, regulations, guidelines, and
standards. In the event of failure to comply, the Coordinator agrees that the Commission
may, at its discretion, seek a court order requiring compliance with the tenus of this
assurance or seck other appropriate judicial or administrative relief, to include assistance
being terminated and further assistance being denied.
L. To the extent allowed by Section 768.28, Florida Statutes, and only to the monetary and other
limitations contained therein, indemnify and hold harmless the Commission and all of the
Commission's members, officers, agents, and employees; purchasing agency/entity officers, agents,
and employees; and the local, state, and federal governments from any claim, loss, damage, cost,
charge or expense arising out of any act, action, neglect or omission by the Coordinator during the
performance of this Agreement, whether direct or indirect, and whether to any person or property to
which the Commission or said parties may be subject. except that neither the Coordinator nor any of
its sub-contractors will be liable under this section for damages arising out of injury or damage to
persons or property directly caused or resulting from the sole negligence of the Commission or any
of its members, officers, agents or employees; purchasing agency/entity, officers, agents, and
employees; and local, state, or federal governments. Nothing herein is intended to serve as a waiver
of sovereign immunity by any agency/entity or Coordinator to which sovereign irrununity may be
Rev. 06/01/07
.
A.genda 11em I~o. 1663
December 15, 2009
Page 33 of 46
applicable. Nothing herein shall be construed as consent by a state agency/entity or political
subdivision of the State of Florida or the federal government to be sued by third parties in any
matter arising out of any Agreement or contract. Notwithstanding the foregoing, pursuant to Section
768.28, Florida Statutes, no agency or subdivision of the state shall be required to indemnify, insure,
or assume any liability for the Commission's negligence.
M. Comply with standards and performance requirements of the Commission, the local Coordinating
Board approved Transportation Disadvantaged Service Plan, and any purchase of service
contracting agencies/entities. Failure to meet the requirements or obligations set forth in this MOA,
and performance requirements established and monitored by the local Coordinating Board in the
approved Transportation Disadvantaged Service Plan, shall be due cause for non-payment of
reimbursement invoices until such deficiencies have been addressed or corrected to the satisfaction
of the Commission.
N. Comply with subcontracting requirements by executing or negotiating contracts for transportation
services with Transportation Operators and Coordination Contractors, and assuring that the
conditions of such contracts are maintained. TIle requirements of Part I, Paragraph E.5. through M
are to be included in all contracts, subcontracts, coordination contracts, and assignments made by
the Coordinator for service9 under this Agreement. Said contracts, subcontracts, coordination
contracts, and assignments will be reviewed and approved annually by the Coordinator and local
Coordinating Board for conformance with the requirements of this Agreement.
O. Comply with the following requirements concerning drivers and vehicles:
1. Drivers for paratransit services, including coordination contractors, shall be required to
announce and identify themselves by name and company in a manner that is conducive to
communications with the specific passenger, upon pickup of each rider, group of riders, or
representative, guardian, or associate of the rider, except in situations where the driver
regularly transports the rider on a recurring basis. Each driver must have photo identification
that is in view of the passenger. Name patches, inscriptions or badges that affix to driver
clothing are acceptable. For transit services, the driver photo identification shall be in a
conspicuous location in the vehicle.
2. The paratransit driver shall provide the passenger with boarding assistance, if necessary or
requested, to the seating portion of the vehicle. The boarding assistance shall include opening
the vehicle door, fastening the scat belt or utilization of wheelchair securement devices,
storage of mobility assistive devices, and closing the vehicle door. In certain paratransit
service categories, the driver may also be required to open and close doors to buildings,
except in situations in which assistance in opening/closing building doors would not be safe
for passengers remaining on the vehicle. Assisted access must be in a dignified manner.
Drivers may not assist wheelchair up or down more than one step, unless it can be performed
safely as determined by the passenger, guardian, and driver.
3. All vehicles shall be equipped with two-way communications in good working order and be
audible to the driver at all times to the base.
Rev. 06/01/07
5
.6.oenda Item No. 1683
~ December 15, 2009
Page 34 of 46
4. All vehicles providing service within the coordinated system, shall have working air
conditioners and heaters in each vehicle. Vehicles that do not have a working air conditioner
or heater will be scheduled for repair or replacement as soon as possible.
P. Comply with other requirements as follows:
1. Transport an escort of a passenger and dependent children as locally negotiated and
identified in the local Transportation Disadvantaged Service Plan.
2. Determine locally in the Transportation Disadvantaged Service Plan, the use, responsibility,
and cost of child restraint devices,
3. Transport with the passenger at no additional charge, passenger property that can be carried
by the passenger and/or driver in one trip and can be safely stowed on the vehicle. Additional
requirements may be negotiated for carrying and loading rider property beyond this amount.
Passenger property does not include wheelchairs, child seats, stretchers, secured oxygen,
personal assistive devices, or intravenous devices.
4. Provide shelter, security, and safety of passengers at vehicle transfer points.
5. Post a local or other toll-free number for complaints or grievances inside each vehicle. The
local complaint process shall be outlined as a section in the local Transportation
Disadvantaged Service Plan including advising the dissatisfied person about the
Commission's Ombudsman Program as a step within the process as approved by the local
Coordinating Board.
6, Provide out-of-service-area trips, when determined locally and approved by the local
Coordinating Board, except in instances where local ordinances prohibit such trips.
7. Keep interior of all vehicles free from dirt, grime, oil, trash, torn upholstery, damaged or
broken seats, protruding metal or other objects or materials which could soil items placed in
the vehicle or provide discomfort for the passenger.
8. Determine locally by the local Coordinating Board and provide in the local Transportation
Disadvantaged Service Plan the billing requirements of the Community Transportation
Coordinator. All bills shall be paid to subcontractors within 7 calendar days after receipt of
said payment by the Coordinator, in accordance with Section 287.0585, Florida Statutes.
9. Maintain or have access to a passenger/trip database on each rider being transported within
the system.
lO. Provide each rider and escort, child, or personal care attendant adequate seating for
paratransit services. No more passengers than the registered passenger seating capacity shall
be scheduled or transported in a vehicle at any time. For transit services provided by transit
vehicles, adequate seating or standing space will be provided to each rider and escort, child,
or personal care attendant, and no more passengers than the registered passenger seating or
standing capacity shall be scheduled or transported in a vehicle at any time.
Rev. 06/01/07
.
Agenda Item No. 1683
December 15, 2009
Page 35 of 46
11. First Aid shall be determined locally and provided in the local Transportation
Disadvantaged Service Plan.
12. Cardiopulmonary Resuscitation shall be determined locally and provided In the local
Transportation Disadvantaged Service Plan.
II. The Cormnission Shall:
A. Recognize the Coordinator as the entity described in Section 427.011(5), Florida Statutes,
and Rule 41-2.002(4), F.A.C.
A. Attempt to insure that all entities with transportation disadvantaged funds will purchase
transportation disadvantaged services through the Coordinator's system.
III. The Coordinator and the Cormnission Further Agree:
A. Nothing in this Agreement shall require the Cormnission to observe or enforce compliance
with any provision thereof, perform any other act or do any other thing in contravention of
any applicable state law. Ifany of the provisions of this Agreement is found by a court oflaw
to violate any applicable state law, the purchasing agency/entity will at once notify the
Cormnission in writing in order that appropriate changes and modifications may be made by
the Cormnission and the Coordinator to the end that the Coordinator may proceed as soon as
possible with the provision of transportation services.
B. If any part or provision of this Agreement is held invalid, the remainder of this Agreement
shall be binding on the parties hereto.
C. Termination Conditions:
I. Termination at Will - This Agreement may be terminated by either party upon no less
than thirty (30) days notice, without cause. Said notice shall be delivered by certified
mail, return receipt required, or in person with proof of delivery.
2. Termination for Breach - Unless the Coordinator's breach is waived by the
Commission in writing, the Cormnission may, by written notice to the Coordinator,
terminate this Agreement upon no less than twenty-four (24) hours notice. Said notice
shall be delivered by certified mail, return receipt requested, or in person with proof
of delivery. Waiver by the Commission of breach of any provision of this Agreement
shall not be deemed to be a waiver of any other breach and shall not be construed to
be a modification of the terms of this Agreement, and shall not act as a waiver or
estoppel to enforcement of any provision of this Agreement. The provisions herein do
not limit the Cormnission's right to remedies at law or to damages.
D. This agreement will expire unless an extension is granted to the Coordinator in writing by the
Cormnission for the Transportation, in accordance with Chapter 287, Florida Statutes.
E. Renegotiations or Modifications of this Agreement shall only be valid when they have been
reduced to writing, duly approved by the Corrnnission, and signed by both parties hereto.
Rev. 06/01/07
7
Aoenda Item No. 1683
~ December 15. 2009
Page 36 of 46
F. Notice and Contact:
The name and address of the contract manager for the Commission for this Agreement is: Executive
Director, 60S Suwannee Street, MS-49, Tallahassee, FL 32399-0450. The representative/position
of the Coordinator responsible for administration of the program under this Agreement is:
In the event that either party designates different representatives after execution of this Agreement,
notice of the name and address of the new representative will be rendered in writing to the other
party and said notification attached to originals of this Agreement.
This document has been reviewed in its entirety and approved by the local Coordinating Board at its
om,;. _~ h'ld 00 Tli>CD,' " c 5 -0007 .
....t - ,
. ,
~ ~
Coordinating Board Chairperson
WITNESS WHEREOF, the parties hereto have caused these presents to be executed.
COMMUNITY TRANSPORTATION
COORDINATOR:
STATE OF FLORIDA, COMMISSION FOR
T()NSPORT ATION DISADVANTAGED:
, .'
Collier County Board of County Commissioners
Agency Name
-;/
Typed Name'of Author'
James N. C
Typed Name of
Signature:
Signature:
Title: Executive Director
ATTEST:C\J.w:. ~RlY~.
Corp)ir.ate.Offi OLN~~Public
IIntSl 1:$.. OM. ,
s1l1111tnOllh
Attest~~ ;;<';[,,/J~ . (lmAL)
Notary Public
Doris L. Parker
.' Convnission II 00404192
- Expires April 1. 2009
.....1"""',.."--, lIE- ~7CI18
Title:
Chairman .
,
APPROVED AS TO FOi AND
LE~lf;'Er?:
~. \.---
Seo eae ,Assistant C..ounty Attorney
Rev. 06/01/07
.
Agenda item No. 1683
December 15, 2009
Page 37 of 46
Exhibit F
Federal Certifications and Assurances
Agenda Item No. 1683
December 15, 2009
Page 38 of 46
APPENDIX A
FEDERAL FISCAL YEAR 2010 CERTlFICA TlONS AND ASSURANCES FOR
FEDERAL TRANSIT ADMINISTRA TION ASSISTANCE PROGRAMS
(Signature page alternative to providing Certifications and Assurances in TEAM-Web)
Name of Applicant: Collier County Board of County Commissioners
The Applicant agrees to comply with applicable provisions of Categories 01- 24.
OR
The Applicant agrees to comply with applicable provisions of the Categories it has selected:
Cate!!orv Description
01. Assurances Required For Each Applicant
02. Lobbying.
03. Procurement Compliance.
04. Protections for Private Providers of Public Transportation.
05. Public Hearing.
06. Acquisition of Rolling Stock for Use in Revenue Service.
07. Acquisition of Capital Assets by Lease.
08. Bus Testing.
09. Charter Sen/ice Agreement.
10. School Transportation Agreement.
11. Demand Responsive Service.
12. Alcohol Misuse and Prohibited Drug Use.
13. Interest and Other Financing Costs.
14. Intelligent Transportation Systems.
15. Urbanized Area Formula Program.
16. Clean Fuels Grant Program.
17. Elderly Individuals and Individuals with Disabilities Formula Program and Pilot Program.
18. Nonurbanized Area Formula Program for States.
19. Job Access and Reverse Commute Program.
20. New Freedom Program.
21. Paul S. SarbaQes Transit in Parks Program.
22. Tribal Transit Program.
23. TIFIA Projects
24. Deposits of Federal Financial Assistance to a State Infrastructure Banks.
Agenda Item No. 16B3
December 15, 2009
Page 39 of 46
APPENDIX A
FEDERAL FISCAL YEAR 20]0 FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE
(Required of all Applicants for FT A assistance and all FT A Grantees with an active capital or formula project)
AFFIRMATION OF APPLICANT
Name of Applicant: en'l ipr !:nllnty Rn;::lrn nf ~nl1nt-y rnmmi o:::;~;()nprc:::
Name and Relationship of Authorized Representative: nnnn ~
Fi;:, 1;='1
,
r'h::1irm~n
BY SIGNING BELOW, on bebalf of the Applicant, I declare that the Applicant has duly authorized me to make
these certifications and assurances and bind the Applicant's compliance. Thus, the Applicant agrees to comply with
all Federal statutes and regulations, and follow applicable Federal directives, and comply with the certifications and
assurances as indicated on the foregoing page applicable to each application it makes to the Federal Transit
Administration (FTA) in Federal Fiscal Year 2010.
FT A intends that the certifications and assurances the Applicant selects on the other side of this document, as
representative of the certifications and assurances in this document, should apply, as provided, to each project for
which the Applicant seeks now, or may later, seek FT A assistance during Federal Fiscal Year 2010.
The Applicant affirms the truthfulness and accuracy of the certifications and assurances it has made in the
statement~ submined herein with this document and any other submission made to FTA, and acknowledges that the
Program Fraud Civil Remedies Act of 1986, 3] U.S.c. 3801 el seq., and implementing U.S. DOT regulations,
"Program Fraud Civil Remedies," 49 CFR part 3] apply to any certification, assurance or submission made to FTA.
The criminal provisions of 18 V.S.C, 1001 apply to any certification, assurance, or submission made in connection
with a Federal public transportation program authorized in 49 U.S,c. chapter 53 or any other statute
In signing this document, I declare under penalties of perjury that the foregoing certifications and assurances, and
any other statements made by me on behalf of the Applicant are true and correct.
Signature
Date:
Name nrmn::l 1<';:::11:::1 rha i rm~n
Authorized Representative of Applicant
AFFtRMAT10N OF APPLICANT'S ATTORNEY
For(NameofApplicant):('nl1 i I=lr rnlint-y Rn:::lrn "f rnllnry r"mm; c:c:; rml=lr~
As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has authority
under State, local, or tribal government law, as applicable, to make and comply with the certifications and
assurances as indicated on the foregoing pages. I further affirm that, in my opinion, the certifications and assurances
have been legally made and constitute legal and binding obligations on the Applicant.
1 further affirm to the Applicant that, to the best of my knowledge, there is no legislation or litigation pending or
imminent that might adversely affect the validity of these certifications and assurances, or of the performance of the
project.
Signature
Date:
Name
Attorney for Applicant
Each Applicant for ITA financial assistance and each FTA Grantee with an active capital or formula project must provide an Affirmation of
Applicant's Attorney pertaining to the Applicant's legal capacity. The Applicant may enter its signature in lieu of the Attorney's signature,
provided the Applicant has on file this Affinnation, signed by the attorney and dated this Federal fiscal year.
Agenda Item No. 1683
December 15, 2009
Page 40 of 46
-,--
FEDERAL FISCAL YEAR 2010 FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE
(Required of all Applicants for FTA assistance and all FTA Grantees with an active capital Dr fDrmula
project)
AFFIRMATION OF APPLICANT
Name of Applicant: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
Name and RelatiDnship Df AuthDrized Representative: Norman Feder
BY SIGNING BELOW, on behalf of the Applicant, I declare that the Applicant has duly authorized me to
make these certifications and assurances and bind the Applicant's compliance. Thus, the Applicant
agrees tD comply with all Federal statutes and regulatiDns, and follow applicabie Federal directives, and
comply with the certifications and assurances as indicated on the fDregoing page applicable tD each
applicatiDn it makes tD the Federal Transit AdministratiDn (FTA) in Federal Fiscal Year 2010.
FTA intends that the certifications and assurances the Applicant selects on the other side of this
document, as representative of the certifications and assurances in this document, should apply, as
provided, to each project for which the Applicant seeks nDW, or may later, seek FTA assistance during
Federal Fiscal Year 2010.
The Applicant affirms the truthfulness and accuracy of the certifications and assurances it has made in
the statements submitted herein with this document and any other submission made tD FTA, and
acknowledges that the Program Fraud Civil Remedies Act of 1986,31 U.s.e. 3801 et seq., and
implementing U.S. DOT regulatiDns, "Program Fraud Civil Remedies," 49 CFR part 31 apply to any
certification, assurance or submission made to FTA. The criminal provisions Df 18 U.s.e. 1001 apply to
any certification, assurance, or submission made in connectiDn with a Federal public transportation
program authorized in 49 U.S.C. chapter S3 Dr any other statute
In signing this document, I declare under penalties of perjury that the fDregoing certifications and
assurances, and any other statements made by me Dn behalf Df the Applicant are. true and correct.
Signature: Norman Feder
Date: 10/28/2009
Name: Norman Feder
Authorized Representative of Applicant
AFFIRMATION OF APPLICANT'S ATTORNEY
For (Name of Applicant): COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
As the undersigned AttDrney for the abDve named Applicant, I hereby affirm to the Applicant that it has
authority under State, iocal, or tribai gDvernment law, as applicable, to make and comply with the
certifications and assurances as indicated on the foregoing pages. I further affirm that, in my opinion,
the certifications and assurances have been legally made and cDnstitute legal and binding Dbligations Dn
the Applicant.
Agenda Item No. 1683
December 15. 2009
Page 41 af 46
I further affirm to the Applicant that, to the best of my knowledge, there is no legislation or litigation
pending or imminent that might adversely affect the validity of these certifications and assurances, or of
the performance of the project.
Signature: Scott R Teach
Date: 10/26/2009
Name: Scott R Teach
Attorney for Applicant
Each Applicant for FTA financial assistance and each FTA Grantee with an active capital or formula
project must provide an Affirmation of Applicant's Attorney pertaining to the Applicant's legal capacity.
The Applicant may enter its signature in lieu of the Attorney's signature, provided the Applicant has on
file this Affirmation, signed by the attorney and dated this Federal fiscal year.
Agenda Item No. 16B3
December 15. 2009
Page 42 of 46
Exhibit H
Applicant Certifications and Assurance to FOOT
EXHIBIT H
Agenda Item No. 16B3
December 15, 2009
Page 43 of 46
APPLICANT CERTIFICATION AND ASSURANCE TO FOOT
To be completed and signed by an individual authorized by the governing board of the
applicant agency and submitted with the grant application.
The Collier County Board of County Commissioners certifies and assures to the Florida Department of
Transportation in regard to its Application for Assistance under U.S.C. Section 5310 dated12-15-09:
1) It shall adhere to all Certifications and Assurances made to the federal government in its Application.
2) It shall comply with Section 341.051 Florida Statutes and Chapter 14-73 Florida Administrative Code.
3) It has the fiscal and managerial capability and legal authority to file the application.
4) Local matching funds will be available to purchase vehicles/equipment at the time an order is placed.
5) It will carry adequate insurance to maintain, repair, or replace project vehicles/equipment in the event of
loss or damage due to an accident or casualty.
6) It will maintain project vehicles/equipment in good working order for the useful life of the
vehicles/equipment.
7) It will return project vehiclesfequipment to the Department if, for any reason, they are no longer needed or
used for the purpose intended.
8) It recognizes the Department's authority to remove vehicles/equipment from its premises, at no cost to the
Department, if the Department determines the vehicles/equipment are not used for the purpose intended.
improperly maintained, uninsured, or operated unsafely.
g) It will not enter into any lease of project vehicles/equipment or contract for transportation services with any
third party without prior written approval of the Department.
10) It will notify the Department within 24 hours of any accident or casualty involving project vehicles/equipment,
and submit related reports as required by the Department.
11) It will submit an annual financial audit report to the Department, if required by the Department.
Date:
Signature:
Donna Fiala, Chairman
Typed name and title
10~09-2009 edition
31
Agenda Item No. 1683
December 15, 2009
Page 44 of 46
c-
Letter to Clearing House
Cash Match and Leasing
MEMORANDUM
Date:
12/22/09
Agenda Item No. 1683
December 15, 2009
Page 45 of 46
From:
Glama Carter, Princioal Planner
(Typed name and title)
~~,,~
Collier County Board of County Commissioners
(Typed or printed agency name)
To:
Florida Department of Transportation, District One
Modal Development Office / Public Transit
Subject:
YEAR 2010 GRANT APPLlCA T10N TO THE
FEDERAL TRANSIT ADMINISTRA TION,
ELDERL Y AND PERSONS WITH DISABILITIES PROGRAM,
49 UNITED STATES CODE SECTION 5310
1. Local Cash Match
Has the Collier Countv Board of County Commissioners, as applicant to the Federal Transit
(Name of applicant agency)
Administration Section 5310 Program, borrowed, or will the Applicant borrow, funds
to use as cash match?
Yes
X No
2. Leasing
Will the
, as applicant to the Federal Transit
(Name of applicant agency)
Administration Section 5310 Program, lease the proposed vehicle!s) (or any other
equipment that may be awarded to the Applicant) to a third-party?
Yes LNo
If yes, specify to whom:
2010 FTA 5310
10-09-2009 edition
33
C~1eY_ Count;)'
~-
Agenda Item No. 16B3
December 15, 2009
Page 46 of 46
-
Transportation Services DMsion
November 19, 2009
Nichole Gwinnett
IC& R Coordinator
1926 Victoria A venue
Fort Myers, FL 3390 I
RE: Transmittal of Federal Transit Administration (FT A) 5310 Grant Application for Intergovernmental
Coordination and Review, (IC&R)
Dear Ms. Gwinnett:
Collier County Board of County Commissioners is submitting this draft application to the Florida Department of
Transportation for Section FT A 5310 program. Please review this grant application and send a copy of the response
letter to:
Julia B. Davis, AICP, Transit Projects Coordinator
Florida Department of Transportation, District One Modal Development Office/Public Transit.
Southwest Area Office, 2295 Victoria Ave; Suite 292
Fort Myers, FL 33902-1030
This Application is submitted on this 19th day of November, 2009. Thank you for your assistance in this matter.
All appropriate signatures on these documents will be obtained and will be forwarded to you immediately after.
Sincerely,
~~
Glama Carter, Principal Planner
Collier Area transit
Enclosures: Draft Grant Application
(i)
Transportation _ DMsioo' 2885 South Horseshoe Onve' Naples, Flonda 34104 . 239-252-8192 . FAX 239-252-2726