Agenda 12/15/2009 Item #10C
Agenda Item No. 10C
December 15, 2009
Page 1 of 19
Execuihe Summary
Report to the Board detailing the status of FY 2010 capital project funding
OBJECTIVE: To provide the Board with information pertaining to current capital project
funding.
CONSIDERATIONS: During the Board's FY 2010 budgetary process in September, 2009; and
with certain capital budget amendment requests presented to the Board before and after the end
of the 2009 fiscal year, questions arose regarding the movement of existing capital budgets
appropriations from one fiscal year to the next. The Board questioned whether some of IDose
budget dollars could be reprioritized. The County Manager promised to present to the Board a
detailed analysis at a future Board meeting.
The County Manager directed the Office of Management and Budget (OMB) to review all
existing project budgets with Division Administrators and Project Managers to identify any non-
committed and available budget appropriations. Exhibit 1 is a spreadsheet identifying the
County's FY 2010 Capital Projects by type, funding source and Food. This spreadsheet, also
otTers a perspective on the capital project budgets which are grant based, user fee based, impact
fee based, gas tax based and ad valorem based. Exhibit 2 is a guide to the existing capital budget
process.
~ The inverted pyramid depicted in the graphic identifies the primary categories of Collier County
Capital Projects funding for the FY 2010 Budget totaling $564,834,012. Funding categories are
ranked from most restricted to least restricted in terms of the Board's ability to moves dollars
from one funding source to another based on various legislature, statutory, legal, policy, program
or regulatory constraints,
Capital Project Funding Categories
Restricted vs Unrestricted
More Restricted
-I
'tr
_ ,.".1
'J'-
W
Less Restricted
-
__ $65,127,757
~ $155,411,022
$151,519,845
$128,648,826
',*7A"'~
,,;-,-.,fr"~,~
ValQ,lem
'"~if'''
Tax
.$64,126,562
Agenda Item No. 10C
December 15, 2009
Page 2 01 19
Bccausc of thc rcstrictions associatcd with thesc funding categories, staff focused on an analysis
of the $64,] 26,562 appropriated for ad valorem funded capital expenditures in FY 20 I O. The
table below details the results of this analysis which identified $3,589,584 of available fimding
that stall feCOiUJYJ<'i,ds be placed ill rcsci'Y"S within each specified fund. The Board should note
that Sl ,405,896 of that total was identified during the analysis as capital dollars, which may be
necded at some time in FY 2010 to cover emergency facility repairs, information technology
equipment, repair and replacement and capital projects that may begin this year. The Board may
re~eive, in t"e future. separate executive summaries requesting use of thesf;' funds,
Capital Funding Available to be Reappropriated
UnincorDorated
General fund 10011 General Fund fl11\
Total Available
Dollars for
Reserves Staff Recommendations
$
Reappropriate this to Reserves in Fund 112 with II
recognition that these funds may be requested for
282,535.00 use to cover landscape maintenance in Fund 111 I
Reappropriate this money into Stormwater Capital i
,
101,034.00 Fund 325 reserves to be used lor Ll5IP. ~
Reappropriate this money into Parks Capital Fund I
306 reserves for future unexpected repairs.
(Budget amendments are anticipated in the future I
for the JetPortjAlV park $43,861.93 and
362,246.74 ,$107,636.84 forthe Immokalee Airport Park I J
Reappropriate this into Tech Improve Program .
(computer and hardware replacement programl,
Project 50041. (a Budget amendment is anticipated
in the future to re-appropriate $54,298.04 to the I'
87,623.91 Tech Improve Program)
Reappropriate this into County Wide Capital Fund I
301 reserves for future unexpected repairs. I
(Budget amendments are anticipated in the future
Ito re-appropriate $300,000 for emergency roof
Irepair: $250,000 for emergency AC repair: $200,000
Imodifications tolacility on 5anta Barbara: $200,000
,
Ilor fiber connectivity to PA relocation IElks Lodge)
$ 2,590,140.34 iand $250,000 repairs to Bldg C-1 and C-2)
---------'
I Reappropriate this into County Wide Capital fund I
130l reserves for next year's loans to impact fee i
166,004.96 :fund to pay debt service payments --j
,
$
I
I
iLandscape lid 112)
,
r'-""'"
1$
i
1$
120,000.00 I $
ill'"'"!,
I
3,686.47 $
162,535.00 I $
Parks (fd 306)
$
358,560.27 $
Inlo Technology Ifd 301) $
87,623.91 $
$
Fac Mgt lid 301) $
2,590,140.34 i $
i
Other lid 301) $
166,004.96 $
i
3,068,489.68 I $
,
521,095.27 $ 3,589,584.95 Itotal amountto be piaced into Reserves.
Total $
As noted in the table discussion above, stripping available capital dollars out of Fund (30 I) for
exanlple may not leave sut1icient budget to handle potential emergency repairs or unforeseen
Agenda Item No. 10C
December 15, 2009
Page 3 of 19
eqmpment failures. Likew13c, rcmoving d,,!!aE fi..jr.1 ()lkr ad-valorem capital funded projects
and diverting these budget doll:.lfs to cJther :1~ed;; '.vould n()t be recommended.
FiSCAL IMPACT: There is no di!~cl iiscal lillpacl assuciaied wilh lhis Executive Summary.
This action is for Board direction Rnd C!uth"rization to pn:>cess budget amendments, if staff
recommendations are apprO\ ed.
GROWTH MAN.~GEMENT IMPACT: T':1ere IS no gro'l!th management impact to the
County as a result of this executive summary.
RECOMMENDATION: That $3,589,584.95 in available ad valorem capital dollar be
redirected to reserves within the funds identified in the tahle above and authorize all necessary.
budget amendments.
PREPARED BY:
John Yonkosky, Budget Director, Office of Mauagement and Budget
Susan Usher, Senior Budget Analyst
Mark Isackson, Corporate Financial and Management Services, County Manager's Office
Enclosures:
Exhibit 1 - FY 2010 Project Budgets by type, funding source and Fund
Exhibit 2 - Budgeting guide to existing project budget process
SAP Report - detail listing of ad valorcm capital projects
Item Number:
Item Summary:
Meeting Date:
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
10C
Agenda Item No. 10e
December 15, 2009
Page 4 of 19
Report to the Board detailing the status of FY 2010 capital project funding. (Mark Isackson,
Corporate Financial and Management Services, County Managers Office.)
12/15/20099:00:00 AM
Approved By
OMS Coordinator
County Manager's Office
Office of Management & Budget
Date
12/8/20092:18 PM
Approved By
Susan Usher
Office of Management &
Budget
Management/Budget Analyst, Senior
Office of Management & Budget
Date
Approved By
12/8/20092:46 PM
John A. Yonkosky
Office of Management &
Budget
Director ~ Management and Budget
Office of Management & Budget
Date
Approved By
12/8/20092:49 PM
Mark Isackson
Office of Management &
Budget
Management/Budget Analyst, Senior
Office of Management & Budget
Date
12/8/20093:08 PM
Approved By
Leo E. Ochs, Jr.
County Managers Office
County Manager
County Managers Office
Date
12/9/20091:19 PM
Breakdown of2010 Project (Capital & Gnmt) Bud~ets
GrJr>"
pCTvisMoi"EIe.:tions Grant Fund (08l)
c.:'irh(,rant,lundII15}
L:;c~Ii,1I1wusGrantsFund(1161
;'<lr",ai J(esourcesGran15Fund(ili)
hlll':i;tI\CY Managements Grants Fund (I 18)
Par~;,md Recreatj()nFood Serv,ceGrant Fund (I]")
('''mmunity De,.clopmcn! Block Grant, Fund (I ~ 1 )
Serl'ices for SC"Ilim-,;. County Aging ProWillIl FUTld (in)
Am<:,n,a~ Re~""er,' & Reirw<'mp~tA,c' (,A R,fI A.) (I ?51
M.POGrantsFund(128)
LihraryCirants Fund(I~9)
Adoption Aware~es5 Vehicle Tags Fund (170)
E911 Wireles~ EmergellCy Ph'lne System ft1nd (189)
StatLH"usinl;l~ccntivcPar1nershipGran!Fund(]l)ll
Parhand RccrcalionC3pi!alPwjec!sFund(306)
Collier Area Transit (CAn Enhancemen!, Fund (426)
Tran~pGrtalion Di~ad\'amaged Fund (427)
S{\1idVl'asll'Disp<.lsal Gr,mt, FUlld (472)
FMS Gra.'1ts FUlld (4Gl)
Airport A.uth"rityCapital F;md (4961
Airport Author;!y" Immokalee Capital Jmprovemellts FUlld (497)
2~:C "u"pled Sudgol
~.'i.'~.SO(,DO
1.'3,10000
bY,OOOOO
1)4.00000
1'16.400.00
5,OOUOO
:00,00000
c'.OOOOI)
70g.II)O}lli
'.41~jOO.(j0
1.'175,7()(J00
16Y,7(j(lfJO
<IIIAOO(II}
566,~0000
10,625.800,00
["hihitl
"
budgel
r1CSudaet
Ame~cm"~I.
1.52089
391.62-',50
103.547,00
(n'l:,nnll)
{I 14.00)
!.329.106,00
1.194.404.39
Agenda Item NO.1 OC
December 15, 2009
Page 5 of 19
201CAmeMOd
BUdgG1i",ol
11i1~!2aOg)
180.207.56
4,029.0S6.54
1(,7.40714
201.576,43
621.'173,75
724.586.07
1~.476,7., 1 ,05
2.004.534.58
.'i.O'l8995~n
1.965,194.10
1.~2.476.12
96.15066
UIO.~75.67
1.263,2R620
10.419,491..'4
10,415.503.25
.<,062,706-'4
16,679.86
,O'J.R86.5]
6.852.2'10.47
2.147.54727
65,127.7567]
Gas Taxes Cap,tal PrDJects:
RoadconstruClion . (jasTax Capital FundDl')
128.M8.g2563
:78.686,6;
i.5S'l,556.54
~,."0~.14
~,-)i,576.4.'
162.34625
::10.551'0"7
I~ p6.'-' )1l5
1.704.587.58
<; ,.(1 ~~~ ~n
i.y6(UOS.IO
552,47612
7::.;,0.66
l.~ I 0,4~5,6~
1,26.',2H6,20
'J,~2 1.3'1; .14
5.h71.89~,25
1,087.00634
16,6"19.86
14(j.1,~.51
b.',4Ij'J047
I,SHL'.747.27
5~,.,07.552..2
705126.70000
5".;22.125M
Ad Valorem Capital Projects:
MSTDLandscapingl'rojectsFund(112)
SwrmwalerCapilall'roieclS Fu~d i~251
Park.> ,mJ Rccreali,,~ Capitall',oject, {excludes !,trams) Fund {.lOb)
County-wide (:apital Prmec!,; rund (.101)
b5.2(10.flil
, ~ :' I ~.OIlO.f)()
~51).OIlO,OIi
1.'.9<i5.50001l
29.'l28,7DO.OO
2,1,40.%0.68
5,1,5JP'),04
2.2q~.12345
2'1.121..699.~:'
:;4.1!)~.862A'f
2.701\1606S
18.353.07004
2,Q48.1234S
40,110.1')'1.32
M.126.562.49
(..Iser FeesCap'tal DrOJects.
l'ineRidge Industrial Park MSTL (132)
Naplesp,."ducl,on Park MSTDII_,S)
Coun Ma;ntenaJlCel'und(181)
TDC Beach Park Facilit;es Fund (18.1)
TDe - lleach Rcnourishmc1l1 aJld Pa% Maintdlance Fund I 195 )
(TlX) Museum CapltaJ Projects hndl."4)
Library Capital Projects Fu~dn071
Commu~ity Developmenl S;-'8tem Development Clpital Fund n 10)
nam Flay Re,wration Capital Fund (320)
Pelican Bay Irrigation a~d l.alld5cape Capilal Fund (.<22)
RnadAssessmemFund(341)
Watcr-Sewer Special Assl',sments FUl1J (409)
Wate,l:,eT F'eesCap,taIProjecl5funJ(412l
CounlySewerCapital p['(ljects f-und 14141
lOUlll)' Waler.Sev,:er Capilal 21)06 Bond hmd (415)
SojidWas!eCapitaIProjcrlsfund(474)
CQumryside I'livacy Wall hmd(630)
4.'b,OOOO(J
lSt,"1l000
546.10000
5.80R.4(iOiJ(i
i7.592.200.0n
200,00000
662.l1JOOll
2,]02.,OO,()(1
",.900(11
:<S)UOnO
.,4,~nH.9nU.OO
44.4S:,70(lflll
5C10,600()(J
5,01'1.000 no
4/-.900.00
112.486.700.00
'.""4 (J6 " ~'.'i
2.~26, :1.'25
1.501.5:; l4~
~.H6 ~ ,:12~, II
1.<l52.'IH4,69
I ,07(,.6H2,5~
1,22H,I'JU,50
SS4,865A8
511,61614
U25,Y50~2
5SIOO
,'-'1:'.40572
7.449.6J:U~
3.242.7S4.09
2.~S5.H5717
122.565.13
.'9.0...1.1453.'
?,.810.06.'.75 "pM,."","",
~.082.855,2S \p ^"c.,;,nlt'll!
2.047.1't51.48 C"LIrIFi"",,&l'oos
10.675,71811 lIJe""
19,545.184,69IDCI"
1.276.682,5: mc""
1.128.140,50 Pnvo\c(\m,,;buuom
H54,8(,S.48 ('DES kc~
1.173.916,14 SrA".~'''''''lt
.1.028.250.72 'ip ^.".~'men\
.'HI.900,O(l 'p^"""m","
.16.181,00 .'ip'\'scssmCl\\
40,1't21.305,72 W'l"r\\,c~kt"
51.'1.'\7..11,.5.1 Se,,,'rU,,,rh,
.:;.743.384.09 Ii"nctmn"."
7.904.857.]7 S"hdW,,\1cfo.'
171.465,1.1 pfJI'''"(';)1\Ir''''lh''l>
151.5 19.8453~
Impact Fee Capitai Projects.
RoadlmpllctFee-Disnict J l'Ulld(331)
Road impact Fee- District:' FUlld 133~1
RoaJ Impact Fel'-D\s!l'irt." f'undO.,41
Road Impact Fee-D\ol-Qct4 Fund(~.<6)
RO;lU Impact Fee-District 6 FUllU(38)
Road Im1l3C( Fee - DistriC1 ~ f'und (339)
Regio~all'ark Impa~t Fee FUlld (:;45)
Communitv and Regional Parks Impacl Fee - Uninwrporaiec An~a Fd ('461
Communily I'ark Impac! Fee - I\aplo:s and Urban C"llier Fund (36Si
1'\-15 Impact Fee Fund (3S0)
Libra'ylmpac!FceFllnJI.,55)
Ocllopee Fire COll~ol Di,tricllmpac[ Fee Fund !-'72)
1,le of Capri lmpac! Fee Fundn'3)
Corrc~li()naJFa,:ilities lmp;lct Fee Fund(81)
l",wf'nf"J'cemenllmpact F.....Fund(385)
Governmem Facilities Impact FCl" Fund (Y10l
Water Impact Fees Capital Pwiects Fu~d(4]li
(numy SewerSy;tem DCl'elojlmem Capital Fund (4 <I
~.412, 1000'1
~.5 .11 ,bll(:' (Ii)
1.0SO,n()(i(iO
1.1.17~.OOO,liiJ
~.11-.7(j(:(j(J
~,3.90Ii)l(\
1(>4.701:.00
5,-1.".000 on
!~D,500UIi
I.NiI.4000C
2....0.5110011
'.000 Oil
~OI.QOO()(I
1..161,700011
~.51D.~1l1i11(1
1O.005.YO(iO{j
)~1.50.UOO fin
<,."(11,.101)(;(1
6'1,2S2500(lO
1'1,'iS5.1 H~.9~
b,1)54.Q~~H5
21)o.48rUJ
7,1,1'!.2..6,76
"....c.S~7'J5
II,Kilb.4.'4J6
4H,'J7~.:'.
11,4%,0'022
1~~,t>..\8.07
(,1~.~2(1~~
,'.1 :'2..'~7JO
1J,'lc56
1.,15542
4b.',90.1.cS
1.51 ~.56'J:i~
5.786.6-,cJ.~5
-1.-'f1U~5)6
~.5~5.rq.2-
86.162.12176
i3.600.(0)
13,600.00)
22..,97.2HHY'
9.5b6,59-'H5
1.31 ~.OgOJ3
21..<17.246.76
: IA60.54"' 95
1 ~,6R~.334.36
213.678,23
111,949.6.,022
:<67,54807
2,276.12077
5.46~.s27J{)
8.6'1256
203,.'55,42
3.R.15.bO~ .~5
b.lJ23.760.54
15,~Q2.57'l75
15,209,.14516
1<.I.2R6,77'i.~7
155.411.021.76
lotal ProiectBudget
5b4.S,'4,OI] .'~2
2'J.1.220.4(1()(i(:
27U.422.HU75.'
1,]9C1.804,~<)
C:al'fvfmwwu amount per lhe 9/2:/09 Executive Summary. {eSli calculat<,d "n 915,091
Am()U~l spent (betwt"en 9' 15 to 9<0'09 I
:'711.51,17IH-'
'cS..'111,!.i
Agenda Item NO.1 OC
December 15, 2009
Page 6 of 19
EXHIBIT 2
Collier County Budl!etinl! Process and some of the Defininl! Constraints
In the FY 2010 Budl!et
Florirl" St~tlJtp.s, Chapter 129 (Coun'~' ^nnual Budget) provides the legal foundation (first leg of a three
legged stool) for the Board of County Commissioners (Board's) annual budget process including capital
budgeting. Generally Accepted Accounting Procedures are the second leg. The third leg of capital
budgeting in Collier County is influenced by both the GovMax budgeting software and the SAP financial
system software.
After a capital project is authorized by the Board and assigned a budgetary value that value continues
throughout the project life cycle unless and until one or more of the following events happen;
. Additional dollars are added to the project as part of any budget process or via budget
amendment
. Project dollars are taken away by budget amendment
. The project is closed out and all remaining proceeds are re-directed within the originating
fund either to reserves or another identified project pursuant to budget amendment
guidelines
Capital project dollars are not re-budgeted every fiscal year - instead existing dollars move forward
through the project life cycle with the potential for adjustments to a capital budget as outlined above.
In June of 2009, the BCC conducted budget workshops with the various departments, reviewing
operating and capital budgets. Operating budgets are annual budgets and with certain exceptions
appropriations are closed at year end. Capital budget appropriations continue as described above even
if the project takes several years to construct.
The practice of capital project dollars moving from one fiscal year to the next occurs during the
forecasting process. For example, in preparing the FY 2010 budget, forecasting for year ending fiscal
year 2009 is an important part of the process. A capital project which is under construction is forecasted
at its amended budget amount. When projects are completed under budget, budget amendments are
processed to reduce the FY 2009 amended budget so the money may be carryforward into FY 2010 to be
used on other projects or for other uses. In many instances these remaining dollars are directed to that
capital funds reserve account.
Following the process outlined above, at fiscal yearend (Sept 30, 2009), all the existing projects with
unspent budgeted dollars must be budgeted into the new FY 2010. This is done via budget amendment,
appropriating budget in the project or grant and to recognize a revenue item called carryforward.
On September 29, 2009, the Office of Management and Budget (OMB) presented two Executive
Summaries concerning the Project Budgets being carryforward into the new fiscal year (FY 2010).
. Agenda item 16F8, moved to item lOK - Requesting the authorization of budget amendments to
appropriate $276,351,171.83 of unspent fiscal year 2009 grant and project budgets into fiscal
year 2010.
Agenda Item NO.1 OC
December 15, 2009
Page 7 of 19
. Agenda item 17F, moved to item a~ - Requesting to adopt a resolution approving amendments
(appropriating carryforward, transfers, and supplemental revenue) to the fiscal year 2010
adopted budget. (public hearing & legal advertising was required for the $276,351,171.83
carryforward)
In budgeting, the revenue item called Carryforward is defined as beginning cash within a fund. In other
words, how much cash or ca~f)-equhl?I~!"'t ;c. remaining from the previous year, (FY 2009) that can be
used in the new fiscal year (FY 2010). For operating funds, this revenue is appropriated to help pay for
FY 2010's operations within the various departments in the County. Operating budgets are annual
budgets and at year-end, the unspent budget goes into the calculation for carryforward for the
upcoming new fiscal year.
For Grants and Capital Projects, we have two different kinds of Carryforward.
. The Adopted Budget Carryforward is cash or cash equivalents that have accumulated within a
fund that is not allocated to a capital project or grant. This can happen when a project is
decreased in FY 2009 or revenue collections exceed what we forecasted. In the new fiscal year,
FY 2010, this money can be used to pay debt service, may be allocated to new projects,
additional funding for an existing project, or can be placed into reserves. This type of
carryforward is part of the Adopted Budget for FY 2010.
. The two Executive summaries referenced above, discussed the Carryforward of unspent capital
project balances. The Board approves projects as part of the budget process or during the year
through Executive Summaries. These capital projects are usually multi-year projects. At the end
of our fiscal year, we need to "carryforward" the unspent portions of these projects and place
this expense budget into the new fiscal year, within the appropriate project so that the grant or
capital project can continue. The calculation is as follows for each project; Amended Budget
less Actual Expenditures equals Carryforward. (During the adopted budget process, no money
is budgeted to existing projects unless additional funding is needed or required).
For fiscal year 2010, the only way to ensure that capital projects would have expenditure budgets on
October 1, 2009, was to prepare an Executive Summary for the September 27th Board meeting
appropriating carryforward. This meant that the dollar value used in the Executive Summary would be
an estimate of $276,351,171.83 derived from our accounting system (SAP) based upon expenditure data
for each project at September is, 2009. At the close of business September 30,2009, the actual amount
of carryforward or was $270,422,807.53. It is important to note that the status of anyone capital
project, the dollars required to fulfill that project and available budget are fluid - often changing
periodically based project payables, bids received, change orders processed and/or permit
requirements.
Attached as exhibit 1 to this report is a spreadsheet depicting the FY 2010 adopted capital budget by
type, funding source and fund along with the component unspent carryforward dollars . This
spreadsheet offers a perspective on the capital project funds which are grant based, user fee based,
impact fee based, gas tax based and ad valorem based.
In reviewing the Capital and Grant projects for available funding, the following observations concerning
funding sources are noteworthy.
Grants are funding from state, federal or an outside entity. Grant agreements are approved by the
Board throughout the year and the money received must be spent in accordance with the contract or
Agenda Item No. 10C
December 15, 2009
Page 8 of 19
agreement. If the department does not spend all the grantor's money, then it reverts back to the
grantor agency and cannot be retained by Collier County. The department is required to process the
necessary budget amendments to delete any residual budget.
Gas Tax Capital Proiects. Back in the early 2000's, an attempt was made to pass a Y, cent sales tax to
fund construction of roads. The voters in Collier County rejected the sales tax referendum. At that time,
$257 million was n..eded to build new roads and expand existing roads. Bonds were issued in 2003 and
2005 to provide cash to assist with the backlog of road construction. Along with issuing $193 million in
Gas Tax Revenue Bonds, the Board approved approximately $64 million in pay-as-you-go funding to
offset the $257 million in deficient road capacity. Impact fees were not eligible to offset the deficiency.
In fiscal year 2010, the General Fund transfer is $18,500,000 and approximately $14,600,000 is
earmarked for the payment of debt service on the bonds and the balance is used for the "pay-as-you-
go" road construction. The debt service for these two bonds is approximately $14.6 million per year,
until FY 2025 at which time the bonds will be paid off.
Activity in this capital fund are road construction projects; various repairs, maintenance, and resurfacing
projects; traffic control capital; Collier Area Transit (CAT) subsidy and advance right of way acquisition.
Funding for these projects consisted of gas taxes, grants, contributions, bond proceeds and General
Fund transfer.
The Transportation Department works in concert with OMB to proactively manage this capital fund.
Budget amendments are routinely processed during the fiscal year reflecting the status of work within
the road network and all available dollars are generally moved when prudent into fund reserves.
User Fees, Special Assessments, Bond Monev. Private Contribution. and Tourist Taxes. These funds
must be spent for a specific purpose.
. Water and sewer user fees used for capital projects cannot be diverted to non-water or non-
sewer purposes.
. Special assessments are taxes that a certain group of people within a specified area have agreed
to tax themselves for a specific purpose; these dollars cannot be moved to pay for something
other than what the taxpayers within the "district" want.
. The Water / Sewer Utility Revenue Bond issued in 2006; this money is restricted for only water
and sewer type of capital projects.
. Private contributions for example have been made to build the Marco Island Library expansion
and a privacy wall for Countryside, any residual money must go back to the donor.
. Tourist tax dollars are allocated to various projects iike beach renourishment, pass maintenance,
museums and beach park facilities; Ordinance No. 2005-43 as amended governs how this money
will be spent. .
Impact fees can be used for growth related projects and / or to service debt for growth related projects.
This money cannot be diverted to non-growth related capital.
. Road impact fees are currentiy being used to build roads. These impact fees are not used to
service debt at this time. The money that was received for debt discussed under Gas Tax was
used to build roads in a road network that was deemed deficient. During the 1990's, previous
Boards were reluctant to pass the "full" impact fees rates; instead they adopted impact fee rates
that were less than warranted by the impact fee studies. The consequence of this action
Agenda Item NO.1 OC
December 15, 2009
Page 9 of 19
together with the cumulative effects of a poor economy required the use of other revenue
sources to "make-up" the difference.
. Water and Sewer Impact fees are currently used for capital improvements and to service debt.
At this time, the annual debt service amounts exceed the impact fee revenue stream. Sewer
impact fees have sufficient reserves to make the required debt service payments; however, the
water impact fee fund needs to borrow money from the Water/Sewer Operating Fund.
. Park and Recn'~f!tio'1 imp~ct fF''''' At this time: the rlnnual de-bt service amounts exceed the
impact fee revenue stream, however, since most parks are build without incurring debt, this
fund had sufficient cash to make debt service payments in FY 2010. If the economy continues as
it is today, the feeling is that this fund will need to borrow money to make its annual debt
service payment in FY 2011.
. Capital projects within the remaining impact fee funds (EMS, Library, Fire Districts, Correctional,
Law Enforcement, and General Governmental Facilities) are in various stages of progress toward
completion and no new projects are anticipated at this time. Each project budget was reviewed
in the spring, during the budget process and budgets were reduced accordingly. With the
exception of the fire districts, all these impact fee funds have annual debt service requirements
that exceed the current impact fee revenue stream and all these funds are currently borrowing
money from the County-Wide Capital Project Fund (301) - the 1/3 mil general fund capital
allocation. During the budget process, all these funds will be analyzed and if there are any
completed projects with residual budget remaining, this budget will be reduced so this money
can be used in FY 2011 for debt service payments.
Ad Valorem Capital Proiects includes Landscaping Projects Fund (112), Parks and Recreation Fund (306),
Stormwater Capital (325) and County-wide Capital Projects Fund (301). Reports for each of these funds,
listing each project budget, expenditures and encumbrance activities, as of 11/12/09 are attached.
. Landscape Capital projects derive funding from the MSTU Unincorporated Area General Fund
(111). Early in FY 2009, Constitutional Officer turn-back and excess fees exceeded the amount
forecasted and the Board distributed $1.8 million for landscaping along Rattlesnake Hammock
road, Vanderbilt Beach road, and Immokalee road. No new money has been allocated to
landscaping in FY 2010.
. Stormwater Capital Fund (325). On March 8, 2005, the Board approved Resolution 2005-115, to
allocate 0.15 mil of ad-valorem revenue towards stormwater capital. Along with the 0.15 mil of
ad-valorem revenue which is transferred from the General Fund, grants are secured for various
projects and cost-sharing with other districts including the water management district and
Bayshore - Gateway CRA are also pursued.
. Parks and Recreation Capital Projects Fund (306) are funded from the Board's General Fund
(001) and MSTD Unincorporated Area General Fund (111). Projects include repair and
replacement of Park facilities and equipment.
. County-Wide Capital Projects Fund (301). Capital project that do not conveniently "fit" into
another fund are budgeted in Fund (301). This fund contains capital projects for Information
Technology, Supervisor of Election's, Sheriff, Library, and Facilities Management along with
miscellaneous projects. In Fiscal Year 2010, no money was allocated to any capital project
within this fund, instead, all of the 1/3 mill of ad-valorem general fund revenue was directed to
pay annual debt service payments. A few observations are regarding capital projects in Fund
(301) are noted below;
Agenda Item NO.1 OC
December 15, 2009
Page 10 of 19
o Information Technology Capital includes the 800MHz upgrade & improvements,
accounting system SAP improvements, Telecommunications upgrade and the computer
replacement initiatives.
o Supervisor of Elections capital includes a lease for a maiiing machine and a balance of
$841,000 remaining for voting machines. The $841,000 in residual money can be used
for electronic poll devises which are needed in FY 2011. During the June 2009 budget
,^'orkshops, the sOE mentioned that in FY 2011, she needed $1. million for electronic
poll devises and that in FY 2012 an additional $700,000 is needed for ADA equipment.
o Sheriff Capital includes the replacement of his records management (software) system.
Originally this project was to be funded by a Commercial Paper Loan to be amortized
over 5 years. However, in October 2008 with the credit markets tightening, banks
stopped issuing commercial paper. So the Sheriff is phasing in this software upgrade, in
the amount equivalent to the annual debt service payment until a commercial paper
loan can be issued.
o Replacement Library books. Impact fees cannot be used to replace books; therefore,
the General Fund dollars were used.
o Facilities Management provides project support for all projects not managed by Pubiic
Utiiities, Transportation and Public Services. Currently the Administrative building and
Courthouse are being renovated to allow people in rented space to move into county
owned space.
o Facilities Management is responsible for repairing, replacing, and maintaining all county
owned buildings. Dollars devoted for faciiity needs include major HVAC repairs, roofing
projects, interior facility improvements, and general building maintenance.
For many years, the Board approved a 1/3 mil ad-valorem allocation for capital. This money funds
replacement, repairs, renovations, remodels, and maintenance of parks, facilities, and IT infrastructure
as well as one time purchases like the Emergency Management mobile command unit, voting machines,
helicopter overhaul, purchase of a new accounting system, etc. Starting in FY 2006, some of this money
was diverted to the impact fee funds, at first to help with start-up cost for construction of buildings and
later to assist with impact fee debt service requirements.
In FY 2009, the General Fund loan to various impact fee funds for debt service was $10,500,000. These
dollars were originally allocated for distribution to Faciiities Management, IT, Parks and any other
agency with capital needs. This deferral to service debt left approximately $7,400,000 for capital needs
to be distributed among the agency. In FY 2010, $13.7 miliion was loaned to impact fee funds, leaving no
money left to be allocated to the agency.
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December 15, 2009
Page 12 of 19
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