Agenda 01/08/2019 Item #16C 301/08/2019
EXECUTIVE SUMMARY
Recommendation to approve a Work Order in the amount of $274,549.32, pursuant to a Request
for Quotation under Agreement No. 14-6213 to Quality Enterprises USA, Inc., and to authorize the
necessary budget amendment for the SCRWTP Surge Control System (Project No. 70136).
OBJECTIVE: To meet demand, stay in compliance, and serve customers efficiently by providing a
compliant and reliable potable water system to Collier County Water-Sewer District customers.
CONSIDERATIONS: The proposed scope of work for the “South County Regional Water Treatment
Plant (SCRWTP) - Surge Control System” (Project No. 70136), is consistent with the FY2019 Budget
approved by the Board on September 20, 2018.
The Collier County Water Division is committed to consistently providing potable water to its current and
future customers at consistent pressures from the North and South County Regional Water Treatment
Plants and remote pump stations. As the County’s water service area has increased in size, the water
distribution system has experienced large pressure transients, that in some instances, resulted in pipe
breaks, leaks and temporary service outages at various locations within the distribution system. An
engineering analysis of the County’s distribution system has recommended installation of a hydro-
pneumatic surge control system at the SCRWTP high service pump discharge to address the transients
and improve the County’s service.
The scope of work includes installation of a pressure vessel, controls, and anc illary equipment to dampen
the inertial forces and equalize the flow after the high service pumps start up or if they lose power
suddenly. The County direct purchased the surge tank and ancillary equipment in the amount of
$152,900; resulting in saving contractor markup, and $9,174 in taxes.
Staff distributed a Request for Quotation, “SCRWTP Surge Control System,” to four vendors on the
Fixed-Term Underground Utilities Agreement No. 14-6213. Of the four vendors notified, three submitted
quotations by the October 31, 2018 deadline as summarized below.
VENDOR QUOTE
Quality Enterprises USA, Inc. $274,549.32
Douglas N Higgins, Inc. $293,200.00
Mitchell & Stark Construction Co., Inc. $368,800.00
One vendor did not submit a quote: Haskins, Inc.
Staff determined the lowest quote is fair and reasonable, and recommends awarding the Work Order to
Quality Enterprises USA, Inc. Although the low quote received is 44 percent higher than the engineer’s
cost opinion, including allowance, the overall total project cost (including equipment) is $78,075.68 (or
15%) lower than the design professional’s original estimate. In a letter dated December 10, 2018, the
design professional, Carollo Engineers, Inc., recommends award to Quality Enterprises USA, Inc., who
has a satisfactory performance record on previous, similar water utility related projects. The quote
tabulation, chart, engineer’s letter of recommendation, and Work Order are all attached for review.
Because there may be unforeseen conditions associated with the project, the solicitation incorporated an
allowance of $18,000 to address undocumented infrastructure that may be encountered during
construction. The price for any additional work that would utilize this allowance would be negotiated
prior to commencement in accordance with the County’s Procurement Ordinance and the terms of the
Agreement.
16.C.3
Packet Pg. 1121
01/08/2019
FISCAL IMPACT: The source of funding is the Water User Fee Fund (412). A budget amendment in
the amount of $150,000 is required to reallocate funding from Project 70109 to Project 70136. The
project is expected to be completed in 2019. Operation of the surge control system will have a negligible
increase in operating costs.
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SRT
RECOMMENDATION: To approve a Work Order in the amount of $274,549.32, pursuant to a
Request for Quotation under Agreement No. 14-6213 to Quality Enterprises USA, Inc.; authorize the
necessary budget amendment for the SCRWTP Surge Control System (Project No. 70136); and, authorize
the Chairman to sign the attached Work Order.
Prepared By: Alicia Abbott, EI, Project Manager, Engineering & Project Management Division
ATTACHMENT(S)
1. SCRWTP Surge Tank Quote-Bid Schedule 14-6213 (PDF)
2. Quote Analysis Chart (PDF)
3. Recommedation Ltr (PDF)
4. Work Order Quality Enterprises (PDF)
16.C.3
Packet Pg. 1122
01/08/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.3
Doc ID: 7552
Item Summary: Recommendation to approve a Work Order in the amount of $274,549.32
pursuant to a Request for Quotation under Agreement No. 14-6213 to Quality Enterprises USA, Inc., and
to authorize the necessary budget amendment for the SCRWTP Surge Control System (Project No.
70136).
Meeting Date: 01/08/2019
Prepared by:
Title: Project Manager – Public Utilities Planning and Project Management
Name: Alicia Abbott
12/10/2018 10:10 AM
Submitted by:
Title: Division Director - Public Utilities Eng – Public Utilities Planning and Project Management
Name: Tom Chmelik
12/10/2018 10:10 AM
Approved By:
Review:
Public Utilities Planning and Project Management Oscar Martinez Additional Reviewer Completed 12/10/2018 10:47 AM
Public Utilities Planning and Project Management Oscar Martinez Additional Reviewer Completed 12/10/2018 10:48 AM
Public Utilities Operations Support Tara Castillo Additional Reviewer Completed 12/10/2018 10:55 AM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 12/10/2018 1:58 PM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 12/10/2018 2:55 PM
Procurement Services Ted Coyman Additional Reviewer Completed 12/11/2018 9:17 AM
Water Steve Messner Additional Reviewer Completed 12/11/2018 2:38 PM
Water Randy Lewis Additional Reviewer Completed 12/11/2018 2:38 PM
Procurement Services Swainson Hall Additional Reviewer Completed 12/12/2018 4:49 PM
Public Utilities Department Sarah Hamilton Level 1 Division Reviewer Completed 12/14/2018 4:50 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 12/17/2018 2:17 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 12/20/2018 1:08 PM
Office of Management and Budget Laura Wells Level 3 OMB Gatekeeper Review Completed 12/20/2018 1:14 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 12/20/2018 1:15 PM
County Attorney's Office Emily Pepin CAO Preview Completed 12/20/2018 1:54 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 12/20/2018 5:47 PM
16.C.3
Packet Pg. 1123
01/08/2019
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 12/27/2018 1:13 PM
Board of County Commissioners MaryJo Brock Meeting Pending 01/08/2019 9:00 AM
16.C.3
Packet Pg. 1124
BID SCHEDULE
Collier County Public Utilities Department Project No. 70136.1.1
PROJECT: South County Regional Water Treatment Plant- Surge Control System
QUOTE DUE DATE: October 31, 2018 @ 3:00p.m.
ITEM DESCRIPTION
Quality Enterprises
USA, Inc.
Mitchell & Stark
Construction Co., Inc.
Douglas N.
Higgins, Inc.
BASE BID: Includes all items described in the Summary of Work and as shown in
the attached Drawings and Specificaitons with no substitutions or Limitations QUANTITY TOTAL TOTAL TOTAL
1
MOBILIZATION, BOND, INSURANCE, SUBMITTALS
Not to exceed 3% of the Contract Price per Section 01_20_00 LUMP SUM 8,200.00$ 8,000.00$ 10,800.00$
2
Surge tank inlet/outlet piping, valves and connection to 24-inch water main,
including all excavation, earthwork and any dewatering.LUMP SUM 28,231.78$ 45,000.00$ 33,000.00$
3
Surge tank concrete structural suppports materials, testing and installation and
earthwork LUMP SUM 66,576.02$ 18,500.00$ 29,000.00$
4 Air piping LUMP SUM 9,193.02$ 23,000.00$ 18,000.00$
5
Conduit, duct bank, pullbox, including all excavation, earthwork and any dewatering
LUMP SUM 60,240.00$ 63,500.00$ 79,000.00$
6 Roadway cutting and restoration LUMP SUM 9,565.20$ 4,000.00$ 30,000.00$
7 Electrical conductors materials, installation, and testing LUMP SUM 29,184.00$ 5,500.00$ 13,000.00$
8 Communication cable materials, installation, and testing LUMP SUM 6,816.00$ 48,700.00$ 64,000.00$
9
Installation of Owner furnished surge tank system including the tank, compressor
and control panel, including any disinfection and testing.LUMP SUM 16,918.50$ 51,000.00$ 49,000.00$
10 Balance of work LUMP SUM 13,324.80$ 0.00 31,000.00$
11
DEMOBILIZATION, AS-BUILT DRAWINGS, O&M MANUALS & AS-BUILT
SURVEY DRAWINGS Not less than 3% of the Contract Price per Section
01_20_00.LUMP SUM 8,300.00$ 8,000.00$ 12,000.00$
12 Allowance (Time & Materials)
TIME &
MATERIALS 18,000.00$ 18,000.00$ 18,000.00$
TOTAL BID PRICE 274,549.32$ 293,200.00$ 368,800.00$
Bids Opened by: Alicia Abbott, EI. PUEPMD Project Manager
Witnessed By: Shon Fandrich, P.E., PUEPMD Senior Project Manager
Vendors not submitting bids:
Haskins, Inc.
NOTES:
(1) Failure of the bidder to provide information in ALL of the boxes above may result in the bid proposal being considered non-responsive and rejection of the bid
proposal. Zero (0) is considered a valid response, but a blank is not.(2) Surge tank equipment is furnished by OWNER. Refer to Section 01_11_00 and the Drawings for delineation of Work included.
16.C.3.a
Packet Pg. 1125 Attachment: SCRWTP Surge Tank Quote-Bid Schedule 14-6213 (7552 : Approve a Work Order to Quality
Attachment 2
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Quote Analysis
RFQ 14-6213 (SCRWTP Surge Control System)
KEY:
Dashed Green-
AVERAGE BID
Dashed black-
+/- 1 std dev
of avg bid
Dottedred-
+/- 20% of eng
estimate for
horizontal
construction
16.C.3.b
Packet Pg. 1126 Attachment: Quote Analysis Chart (7552 : Approve a Work Order to Quality Enterprises for SCRWTP
301 NORTH CATTLEMEN ROAD, SUITE 302 • SARASOTA, FLORIDA 34232 • P. 941.371.9832 • F. 941.371.9873
pw://Carollo\Documents\Client\FL\Collier County\10168D10\Bid Assist\Bid Eval\2018-12-10 Abbott RE Bid Recommedation.docx PAGE 1 of 1
December ,
Collier County Government
Public Utilities Engineering & Project Management
! Tamiami Trail East, Suite
Naples, FL (
Attn: Alicia Abbott, Project Manager
Subject: Bid Recommendation for Project No. 0 1.. / SCRWTP Surge Control System
Dear Alicia,
Carollo has reviewed the bids received by the County on October , for the installation of the
SCRWTP Surge Control System Project (Project No. 0 1..). The bid results are attached. Quality
Enterprises is apparent low bidder with a bid of :0(,;(!. , and because Quality Enterprises has
performed work successfully for the County in the past and because there were no exceptions taken to
the bid, Carollo recommends the County award a construction contract to Quality Enterprises for
:0(,;(!. .
Carollo’s July project cost estimate was :;;,;;, which assumed that the County would hire a
single contractor to purchase the surge tank and complete the installation. Since July , the Count y
has decided to directly purchase the surge tank to expedite the project schedule, which has also
resulted in an overall lower project construction cost of :(0,((!. (= direct purchase of surge tank @
:;,! + installation @ :0(,;(!. ).
The Quality Enterprises installation bid price is higher than the Opinion of Probable Construction Cost
(OPCC) offered by Carollo on October , , which was :!,. The large amount of local utility
work being bid and constructed recently, the current volatility in the local utility labor market, and the
national economy have increased pricing throughout the month of October in particular. Still, the
overall project construction cost is ~;% less than the original estimate, resulting in a :0,0;.1
savings over the original estimated total project cost.
Sincerely,
CAROLLO ENGINEERS, INC., INC
Thomas F. Seacord, PE
Vice President
Encl. Tabulated Bid Results ‐ Project No. 0 1.. / SCRWTP Surge Control System
16.C.3.c
Packet Pg. 1127 Attachment: Recommedation Ltr (7552 : Approve a Work Order to Quality Enterprises for SCRWTP Surge Control System)
16.C.3.d
Packet Pg. 1128 Attachment: Work Order Quality Enterprises (7552 : Approve a Work Order to Quality Enterprises for SCRWTP Surge Control System)
16.C.3.d
Packet Pg. 1129 Attachment: Work Order Quality Enterprises (7552 : Approve a Work Order to Quality Enterprises for SCRWTP Surge Control System)
16.C.3.d
Packet Pg. 1130 Attachment: Work Order Quality Enterprises (7552 : Approve a Work Order to Quality Enterprises for SCRWTP Surge Control System)
16.C.3.d
Packet Pg. 1131 Attachment: Work Order Quality Enterprises (7552 : Approve a Work Order to Quality Enterprises for SCRWTP Surge Control System)
16.C.3.d
Packet Pg. 1132 Attachment: Work Order Quality Enterprises (7552 : Approve a Work Order to Quality Enterprises for SCRWTP Surge Control System)
16.C.3.d
Packet Pg. 1133 Attachment: Work Order Quality Enterprises (7552 : Approve a Work Order to Quality Enterprises for SCRWTP Surge Control System)
16.C.3.d
Packet Pg. 1134 Attachment: Work Order Quality Enterprises (7552 : Approve a Work Order to Quality Enterprises for SCRWTP Surge Control System)
16.C.3.d
Packet Pg. 1135 Attachment: Work Order Quality Enterprises (7552 : Approve a Work Order to Quality Enterprises for SCRWTP Surge Control System)
16.C.3.d
Packet Pg. 1136 Attachment: Work Order Quality Enterprises (7552 : Approve a Work Order to Quality Enterprises for SCRWTP Surge Control System)
16.C.3.d
Packet Pg. 1137 Attachment: Work Order Quality Enterprises (7552 : Approve a Work Order to Quality Enterprises for SCRWTP Surge Control System)
16.C.3.d
Packet Pg. 1138 Attachment: Work Order Quality Enterprises (7552 : Approve a Work Order to Quality Enterprises for SCRWTP Surge Control System)
16.C.3.d
Packet Pg. 1139 Attachment: Work Order Quality Enterprises (7552 : Approve a Work Order to Quality Enterprises for SCRWTP Surge Control System)