Backup Documents 12/11/2018 Item #16D 1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 60 1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAK 12/11/18
4. BCC Office Board of County 9f>
Commissioners VINV&T kz\\z.\\fit
5. Minutes and Records Clerk of Court's Office
(2'la' (� Io:33
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Tanya Williams,D. ctor,Library Division Phone Number 593.3511
Contact/Department /�
Agenda Date Item was 12/11/18 Agenda Item Number 16-D-1 �✓
Approved by the BCC
Type of Document Resolution-Library Aged Accounts Number of Original One
Attached D201 Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,w'':--ver is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signat STAMP OK JAK
2. Does the document need to be sent to another agency for a i ditional signa .es? If yes, JAK
provide the Contact Information(Name;Agency;Address; ' e l- s• .+ attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this JAK
routing slip should be provided to the County Attorney Office at the time the item is
input into MinuteTraq. Some documents are time sensitive and require forwarding
to Tallahassee within a certain time frame or the BCC's actions are nullified. Be
aware of your deadlines!
8. The document was approved by the BCC on 12/11/18 and all changes made during JAK N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. lF — ine.
9. Initials of attorney verifying that the attached document is the version approved by e =R -t,N/A I not
BCC,all changes directed by the BCC have been made,and the document is read for th� ,-�� a'ii op on for
Chairman's signature. V N this e.
[04-COA-01081/1344830/1]I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;
Revised 11/30/12
160 1
RESOLUTION NO.2018- 21 1
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO REMOVE PAST AGED ACCOUNTS
RECEIVABLE FROM ACTIVE ACCOUNTS RECEIVABLE FINDING THAT
DILIGENT EFFORTS HAVE BEEN MADE TO RECAPTURE THE FUNDS AND
THE FUNDS ARE NOT COLLECTIBLE OR OTHERWISE REQUIRE
REMOVAL FROM COUNTY FINANCIAL RECORDS.
WHEREAS, pursuant to Resolution 2006-252, the Board of County Commissioners has
established a procedure to remove past due accounts from active accounts receivable where diligent efforts
at collection have proved unsuccessful; and
WHEREAS, Collier County Public Library attempted to research and collect $63,226.74 for
materials not returned and fees and $51,314.96 for overdue fines of materials returned by patrons listed
within active accounts receivable records and determined the accounts to have little information to make
the collection successful;and
WHEREAS, all items requested for removal are aged at least five years; and
WHEREAS, the Library Advisory Board is recommending that the Board remove past aged
accounts receivable from active accounts receivable.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY,FLORIDA,that:
1. The Board finds that Collier County Public Library made diligent efforts to collect the total debt
amount by researching the balances and reviewing any applicable records for further information.
2. Despite diligent efforts, the Library was not able to collect the debt of materials not returned and
fees of$63,226.74 or the$51,314.96 in overdue fines that were not paid on materials returned by patrons.
3. The Board finds that the total amount of $114,541.70 may be removed from active accounts
receivable in accordance with generally accepted account procedures and pursuant to law.
THIS RESOLUTION ADOPTED after motion, second and majority vote favoring same this 11th day of
December, 2018.
ATTEST: - BOA' i OF fi►'i ,;'�IONERS
CRYSTAL K.KINZEL,CIyE' CO . IE' 1/0 TY,F ' %A•
By
Attest as to Chai�tY Cl rk•
(.___ Andy Solis,Chairman
signature'.nly
Approv:,� ��t��.► • legality:
Jeffrey A � • ,County Attorney
2018 Resolution—Uncollectible Fines and Fees Collier County Public Library