Backup Documents 12/11/2018 Item #16C 8 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP b c 8
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO V
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. ganl-a." N. 1,11,4- R,121„.. 04.: \:-},,,5_ rpm 0 (5Nlab ohe.
2.
3. County Attorney Office County Attorney Office 6,4 u i J 1
4. BCC Office Board of County 's
Commissioners Nj\ / kl. 4q
5. Minutes and Records Clerk of Court's Office
* 19.( 4 to: -
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff (� Phone Number
Contact/ Department I.Je l Sa.iv1.i v' Ai, 6u I l et 4- 26.2-— 25$3
Agenda Date Item was •/ Agenda Item Number
Approved by the BCC bete ber 1 t, 2D a e V UO.6. e
1/1
Type of DocumentNumber of Original
`
Attached Wolk- Order Documents Attached 1
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? A ii. CV___ /4{ -
2. Does the document need to be sent to another agency for additional signatures? If yes, }/
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. t"
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed ,....*-
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's `1
Office and all other parties except the BCC Chairman and the Clerk to the Board `y�-
5. The Chairman's signature line date has been entered as the date of BCC approval of the y
document or the final negotiated contract date whichever is applicable. �J
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on and all changes made during
the meeting have been incorporated in the attache document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the -- \`
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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MEMORANDUM
Date: December 12, 2018
To: Ben Bullert, Sr. Project Manager
Public Utilities Engineering & Project Management
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #14-6213
"Annual Contract for Underground Utilities & General
Contractors" for Wildflower Way Public Utilities Improvement
Project
Contractor: Haskins, Inc.
Attached is a scanned copy of the document referenced above, (Item #16C8) approved
by the Board of County Commissioners on Tuesday, December 12, 2018.
The original has been kept by the Minutes and Records Department as part of the
Board's Official Record.
If you have any questions, please contact me at 252-7240.
Thank you.
Attachment
16 8
WORK ORDER/PURCHASE ORDER
Contract 14-6213 "Annual Contract for Underground Utilitiesynd General Contractors"
Contract Expiration Date: July 7, 2020
This Work Order is for professional water main replacement construction services for work known as:
Project Name: Wildflower Way Public Utilities Improvements Project
Project No: 70182.
The work is specified in RFQ #14-62/3-128 from Haskins, Inc. dated September 27, 2018 which is
attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the
Agreement referenced above, this Work Order/Purchase Order is assigned to: Haskins, Inc."
Scope of Work: As detailed in the attached proposal and the following:
* Task I Water Main Construction
* Task II Water Main Construction Allowance
Schedule of Work: Complete work within 120 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement# 14-6213 will survive and remain subject to the terms and conditions of
that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): ®Negotiated Lump Sum (NLS)
(Lump Sum Plus Reimbursable Costs (LS+RC) Time & Material (T&M) (established hourly rate
— Schedule A) nCost Plus Fixed Fee (CPFF), as provided in the attached proposal.
Task I $533,000.00(NLS)
Task II $ 50,000.00
TOTAL FEE $583,000.00
PREPARED BY: 61. V . , if /'i B
Be jam N. Bullert, Senior Project Manager Date
Page 1 of 3
APPROVED BY: / / P /0/4�
Oscar P. Marti --,Princi Prcct Manager Date
, ' /d
APPROVED BY: �/ -
Tom Chmelik, EPMD Director ate
APPROVED BY:3044e-a / 1i / 3 /I g"
namr'3 Libby, Wa,zf 'r'bu icr ail Wcilfeld Mgr Date
APPROVED BY: Gam-- - /C947/1
Beth Jo ssen,In-Grou • Services Director Date
-24 APPROVED BY: / / 1 1 r
Joe e lone, Operations Support Director Date
APPROVED BY: �
Dr. George Yilmaz, Public Utilities Administrator Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that,to the best of their knowledge and belief,all relevant facts concerning past, present,or
currently planned interest or activity(financial,contractual,organizational,or otherwise)which relates
to the proposed work;and bear on whether the Firm has a potential conflict have been fully disclosed.
Additionally,the Firm agrees to notify the Procurement Director,in writing within 48 hours of learning
of any actual or potential conflict of interest that arises during the Work Order and/or project duration.
ACCEPTED BY:
II
Alk
`'yan MacPhee, Treasurer ate
(Remainder of page intentionally left blank)
Page 2 of 3
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IN WITNESS WHEREOF,the parties hereto, have each,respectively, by an authorized person or
agent,have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF 4 N Y COMM .- .$ ERS
Crystal K. Kinzel, Clerk of Courts COLLIER ' 9 , FLO' * A /
By: , 1 /•r By:
p� EP Ar_d"' Sous, 'lrir v2Ar1kk"�
Dated: . - l
At`t st Sid Cha rmans Name of Firm Has ' Inc.
signature only.
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By: L ii /. , .
First Wtness U i tore
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TTy.; print witness name 1 TTyp°print signature and titleT
'Will I
Sect . itness
Coy 19A-nlek rcwil I t•
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A it.roved titand Legality:
44/�ounty Attorney
R_ -re-A-/
Print Name
Page 3 of 3
it
1 6 C
le Grady Minor
Civil Engineers • Land Surveyors • Planners • Landscape Architects
October 1,2018
Mr. Benjamin Bullert, P.E.
Collier County Public Utilities Engineering
3339 Tamiami Trail East, Suite 303
Naples,FL 34112-5361
RE: Award Recommendation
Wildflower Way Public Utilities Improvements
Dear Mr. Bullert:
Q.Grady Minor&Associates,P.A. (GradyMinor)has completed our review of the quotes submitted
for the above-referenced project. Five bids were received per the attached quote tabulation and as
summarized below:
Company: Quote Amount:
Haskins,Inc. $583,000.00
Kyle Construction,Inc. $638,000.00
Mitchell& Stark $687,640.00
Quality Enterprises USA,Inc. $719,500.00
DN Higgins $723,800.00
The scope includes installation of water main along Wildflower Way from St.Andrew's Blvd to Lely
High School Blvd by horizontal directional drill and open-cut.Haskins,Inc. is the apparent low bidder
with a low bid of$583,000.00. The opinion of probable construction cost for the project was$743,105.00.
Haskins,Inc. is a local contractor with extensive experience with underground utility construction within
Collier County. Based on the above information, GradyMinor recommends Haskins,Inc. is awarded the
Wildflower Way Public Utilities Improvements project in the amount of$583,000.00.
Please feel free to call me with any questions.
Regards,
ustin Frederiksen,P.E.
Director of Municipal Engineering
Q. Grady Minor&Associates, P.A. EB 0005151 •LB 0005151 •LC 26000266
3800 Via Del Rey Ph. 239-947-1144•Fax. 239-947-0375
Bonita Springs, FL 34134 www.gradyminor.com
ioC 8
, ,,„
Date: September 18,2018
From: Swainson Hall, Procurement Manager Cofer ger County
239-252-8935,Telephone Number
Swainson.Hattta-cotltercountvil.aov Public Utilities Department
Engineering& Project Management Division
To: Potential Quoters
REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT
14-6213 "Underground Utility Contractors"
Selected Vendors:
Mitchell & Stark Construction Co., Inc. Kyle Construction, inc.
Douglas N. Higgins Inc. Haskins, Inc.
Quality Enterprises USA, Inc. Southwest Utility Systems, Inc.
As provided in the referenced contract, the County Division is soliciting
quotes for the referenced project.
Project
RFQ 14-6213
WILDFLOWER WAY PUBLIC UTILITIES IMPROVEMENTS
RFQ Due Date: Thursday, September 27, 2018 at 3:00 PM
Pre-Quote Meeting: Friday, September 21, 2018 at 10:00 AM
Q&A Deadline: Tuesday, September 25, 2018 at 5:00 PM
Number of Days to Final Completion: 90 days to substantial + 30 days final = 120 days total
Scope Provided Yes
Plans and Specs: Yes
Liquidated Damages: $1,584.00 per day
Payment& Performance Bonds If over $200,000.00
Your quotation response for this project is due electronically to the Email address listed above no later
than the date and time specified above.We will not accept any quotation responses later than the noted
time and date. If your firm is unable to respond electronically, your quotation must be received in the
office of the Public Utilities Engineer& Project Management at the below referenced address no later
than the time and date specified. We look forward to your participation in this request for
information/quotation process.
Haskins Inc.
Firm's Complete Legal Name
239-947-1:- . 239-947-3857
eleph NI i-r/Fax Number
7
Sig e
Treasurer
Title
Ryan MacPhee 9/27/18
Print Name Date
cc: Benjamin Bullert, Project Manager
Public Utilities Engineering&Project Management Division•3339 Tamiami Trail East,Suite 303 Naples,Florida 34112
it
1 6 kJ
Bid Sheet
CO ger County Collier County EPMD
Wildflower Way Public Utility Improvement Project
ITEM NO. DESCRIPTION EST.QTY. UNIT UNIT PRICE AMOUNT
SECTION 1:GENERAL
1.1 Mobilization/Demobilization(Max 10%of base bid) 1 LS $ 25,000.00 $ 25,000.00
1.2 Maintenance of Traffic 1 LS $ 15,000.00 $ 15,000.00
1.3 Survey Layout&Record Drawings 1 LS $ 6,100.00 $ 6,100.00
1.4 Erosion and Sedimentation Control 1 LS $ 4,300.00 $ 4,300.00
1.5 Pre-Construction Video&Photographs 1 LS $ 3,000.00 $ 3,000.00
1.6 Roadway Restoration 1 LS $ 30,000.00 $ 30,000.00
1.7 General Restoration 1 LS $ 15,000.00 $ 15,000.00
SECTION 1 SUBTOTAL: $ 98,400.00
SECTION 2:WATER SYSTEM
2.1 14-inch DR11 HDPE Water Main HDD 3,600 LF $ 100.00 $ 360,000.00
2.2 12-inch C900 DR18 PVC Water Main 400 LF $ 45.00 $ 18,000.00
2.3 Gate Valves and Boxes
a. 12-inch Gate Valve 4 _ EA $ 1,500.00 $ 6,000.00
b. 8-inch Gate Valve 2 _ EA $ 1,500.00 $ 3,000.00
2.4 Fire Hydrant Assemblies 4 EA $ 1,800.00 $ 7,200.00
2.5 Connection to Existing Water Main
a. St.Andrews Boulevard 8-inch PVC Water Main 1 EA $ 10,000.00 $ 10,000.00
b. Wildflower Way 12-inch PVC Water Main 1 EA $ 7,000.00 $ 7,000.00
2.6 Bacteriological Sample Points
a.Temporary Sample Point 3 EA $ 2,000.00 $ 6,000.00
b. Permanent Sample Point 2 EA $ 2,400.00 $ 4,800.00
2.7 Air Release Valves 6 EA $ 2,100.00 $ 12,600.00
Allowance to cover unanticipated cost including but not limited
to,un-located utilities and unforeseen site conditions.(No
2 8 additional payment shall be made for rock excavation, 1 TBD $50,000 $50,000
replacement of fill material or dewatering).Use of allowance
must be approved by the County prior to the execution of the
work.
SECTION 2 SUBTOTAL: $ 484,600.00
SUMMARY
Section 1: General $ 98,400.00
Section 2:Water System $ 484,600.00
TOTAL: $ 583,000.00
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