Agenda 11/13/2018 Item #16E 911/13/2018
EXECUTIVE SUMMARY
Recommendation to approve the Administrative Reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular Administrative Report which
provides for Board approval of the following transactions:
Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
Amendments to contracts;
After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
Two (2) change orders that in aggregate modify contracts by $7,700.00 and add 95 calendar days
to completion periods, see attached summary and backup for details; and
Zero (0) amendments this period with a fiscal impact of $0.00; and
Six (6) after the fact memos with a fiscal impact of $114,281.47
FISCAL IMPACT: The net total for the eight (8) items is $121,981.47
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 1113 Change Order Report - FY19 (PDF)
2. 1113 Change Order Backup - FY19 (PDF)
3. 1113 After the Fact Report - FY19 (PDF)
4. 1113 After the Fact Backup - FY19 (PDF)
16.E.9
Packet Pg. 1949
11/13/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.9
Doc ID: 7145
Item Summary: Recommendation to approve the Administrative Reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 11/13/2018
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
10/24/2018 4:34 PM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
10/24/2018 4:34 PM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 10/24/2018 4:36 PM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 10/24/2018 4:49 PM
Procurement Services Ted Coyman Additional Reviewer Completed 10/24/2018 5:35 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 10/25/2018 4:52 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 10/29/2018 5:20 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 10/30/2018 8:10 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 10/30/2018 8:47 AM
County Attorney's Office Emily Pepin CAO Preview Completed 10/30/2018 8:56 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/30/2018 9:03 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 11/04/2018 3:52 PM
Board of County Commissioners MaryJo Brock Meeting Pending 11/13/2018 9:00 AM
16.E.9
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Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length Change in length (%)1 1 17-7220R 1 9/28/2018Hunter-Coronado Irrigation ControlStahlman-England Irrigation Inc.PTNE - Harry Sells $143,800.00 $143,800.00 $7,700.00 $151,500.00 5.35% 180 0 180 0.00%2 5 16-6617 2 10/5/2018Randall Blvd and Oil Well Corridor StudyCH2M Hill EngineersCapital Project Planning, Impact Fees & Program - Lorraine Lantz$662,496.00 $662,496.00 $0.00 $662,496.00 0.00% 773 95 868 12.29%Meeting Date Total number of Change ordersTotal Dollar ChangeTotal Change in Days11/13/2018 2 $7,700.00 9516.E.9.aPacket Pg. 1951Attachment: 1113 Change Order Report - FY19 (7145 : Procurement Services Administrative Reports)
1 116.E.9.b
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Schneeber
gerSara
Digitally signed by SchneebergerSara
DN: dc=net, dc=colliergov, dc=bcc,
ou=Divisions, ou=ASD, ou=ASD
Purchasing, ou=Purchasing User
Accounts, cn=SchneebergerSara,
email=SaraSchneeberger@colliergov.net
Date: 2018.10.11 09:17:49 -04'00'
2 16.E.9.b
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3 16.E.9.b
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4 16.E.9.b
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Schneeberge
rSara
Digitally signed by SchneebergerSara
DN: dc=net, dc=colliergov, dc=bcc,
ou=Divisions, ou=ASD, ou=ASD Purchasing,
ou=Purchasing User Accounts,
cn=SchneebergerSara,
email=SaraSchneeberger@colliergov.net
Date: 2018.10.23 08:42:33 -04'00'
5 216.E.9.b
Packet Pg. 1956 Attachment: 1113 Change Order Backup - FY19 (7145 : Procurement Services Administrative Reports)
Item page #Contract or Purchase OrderDateDescription of Project Vendor Name Division ‐ Director Fiscal Impact Description1 1 NA 10/5/2018Purchase of Diaphragm Metering PumpsKleen-Rite Corp Parks and Rec - Barry Williams $3,746.52 Division did not obtain 3 identical quantities quotes prior to the purchase.2716-6610 450018117410/10/2018 Landscape Maintenance Caribbean Lawn & GardenInground Services/Distribution - Beth Johnssen$14,122.35Division did not increase their purchase order to cover services through the end of the fiscal year prior to the expiration of the contract.3916-6618 450018756710/16/2018Fuel Station Demo - Carnestown TanksChris Tel Construction Fleet Management - Dan Croft $28,634.10Division did not obtain a work order or provide a notice to proceed as required by the contract.4 18 4500187729 10/18/2018Purchase of 2 Savin Wide Format CopiersJM Todd, Inc.Growth Management - Kenneth Kovensky$27,754.00Division purchased two wide format copiers off of a cooperative that had not yet been approved by Procurement.5 20 4500183370 10/16/2018Lely Golf Estates Landscape MaintenanceFlorida Land Maintenance d/b/a Commercial Land MaintenancePTNE - Michelle Arnold $39,024.50Division inadvertently attached the incorrect quote to the purchase order for the interim services.6 23 NA 10/9/2018 Purchase of trailers Tropic Trailer Pelican Bay Services - Neil Dorrill $1,000.00Division did not obtain authorization to make an advanced payment as allowed under Section 17 of the Procurement Manual.Meeting Date Total number of Memos Total Fiscal Impact11/13/20186$114,281.4716.E.9.cPacket Pg. 1957Attachment: 1113 After the Fact Report - FY19 (7145 : Procurement Services Administrative Reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Scott Holtrey Parks and Recreation
Barry Williams Kleen-Rite
$3,746.52 None None
✔
Aquatics staff requested to order Diaphragm Metering Pumps for aquatic locations. Staff did not
obtain (3) identical quantities quotes prior to placing the order using their p-card. Purchase was
over the $3,000 single quote limit which requires 3 quotes.
Approve the payment in the amount of $3,746.52 to Kleen-Rite without having obtained the
required 3 quotes.
Staff will make sure to follow the CMA 5808 and Procurement Ordinance by obtaining 3 quotes
when exceeding the $3,000 threshold.
Matthew Catoe
Matt Catoe Digitally signed by Matt Catoe
Date: 2018.09.20 12:45:53
-04'00'
Barry Williams
WilliamsBarry Digitally signed by WilliamsBarry
Date: 2018.10.05 08:35:44 -04'00'
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Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Pamela Libby Inground Services - Distribution
Beth Johnssen
Caribbean Lawn & Garden of SW Naples
$14,122.35 16-6610 45-181174
✔
Funds to complete services through the fiscal year were not added to the purchase order prior to
the expiration of the contract.
Request payment to Caribbean Lawn for the attached list of (6) invoices totaling $14,122.35.
Division will ensure there are sufficient funds encumbered on future purchase orders to cover
services for the entire fiscal year.
Pamela Libby
libby_p Digitally signed by libby_p
Date: 2018.10.08 12:38:40
-04'00'
Beth Johnssen
Johnssen_b Digitally signed by Johnssen_b
Date: 2018.10.10 16:51:59
-04'00'
7 216.E.9.d
Packet Pg. 1964 Attachment: 1113 After the Fact Backup - FY19 (7145 : Procurement Services Administrative Reports)
Record Last Sub Status description Vendor nameRef. date Ref. numberAmount Pur. order Due date 1 TextReceipt Date00522659 Pending After the Fact CARIBBEAN LAWN & GARDEN O8/18/2018 29312 866.25$ 4500181174 9/2/2018 AUGUST 2018 TURF MOW 8/21/201800523911 Pending After the Fact CARIBBEAN LAWN & GARDEN O8/25/2018 29315 2,009.70$ 4500181174 9/9/2018 AUGUST 2018 CARICA BOOSTE 8/27/201800525666 Pending After the Fact CARIBBEAN LAWN & GARDEN O9/1/2018 29479 866.25$ 4500181174 9/16/2018 SEPT 2018 CARICA BOOSTER 9/4/201800527701 Pending After the Fact CARIBBEAN LAWN & GARDEN O9/8/2018 29484 7,504.20$ 4500181174 10/6/2018 SERVICES-SEPTEMBER 2018 9/11/201800529384 Pending After the Fact CARIBBEAN LAWN & GARDEN O9/15/2018 29489 866.25$ 4500181174 9/30/2018 SEPT 2018 TURF MOW 9/17/201800531581 Pending After the Fact CARIBBEAN LAWN & GARDEN O9/22/2018 29492 2,009.70$ 4500181174 10/7/2018 SEPT 2018 COMMERCIAL 9/25/201814,122.35$ 816.E.9.dPacket Pg. 1965Attachment: 1113 After the Fact Backup - FY19 (7145 : Procurement Services Administrative Reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Mario Menendez Fleet Management
Dan Croft Chris Tel Construction
$28,634.10 16-6618 4500187567
✔
Staff did not obtain a work order or provide a notice to proceed (NTP) as required by contract
language.
Staff is requesting to pay invoice number 781 in the amount of $28,634.10
Staff will review all contracts to ensure compliance.
Mario Menendez
MenendezMario Digitally signed by MenendezMario
Date: 2018.10.04 09:04:28 -04'00'10/4/2018
Dan Croft
CroftDan Digitally signed by CroftDan
Date: 2018.10.16 15:22:02
-04'00'10/16/18
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1316.E.9.dPacket Pg. 1970Attachment: 1113 After the Fact Backup - FY19 (7145 : Procurement Services Administrative Reports)
1416.E.9.dPacket Pg. 1971Attachment: 1113 After the Fact Backup - FY19 (7145 : Procurement Services Administrative Reports)
1516.E.9.dPacket Pg. 1972Attachment: 1113 After the Fact Backup - FY19 (7145 : Procurement Services Administrative Reports)
1616.E.9.dPacket Pg. 1973Attachment: 1113 After the Fact Backup - FY19 (7145 : Procurement Services Administrative Reports)
1716.E.9.dPacket Pg. 1974Attachment: 1113 After the Fact Backup - FY19 (7145 : Procurement Services Administrative Reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Crystal Sanchez
Operations and Regulatory Management
Kenneth Kovensky JM Todd, Inc.
$27,754.00 4500187729
✔
Two Savin MP W6700sp wide format copiers were purchased for the Records Room. There was
confusion between the vendor and the Budget Analyst regarding which piggyback cooperative
contract could be utilized. The incorrect one was used when opening this purchase order. The
cooperative the vendor used is not one that has been approved by Procurement.
Approve the payment of invoice 642148 in the amount of $27,754.00.
For future items being requested, if a cooperative contract is in question we will work with
Procurement before opening a purchase order.
Crystal Sanchez
SanchezCrystal Digitally signed by SanchezCrystal
Date: 2018.10.12 11:31:10 -04'00'10/12/2018
Kenneth Kovensky
KovenskyKennet
h
Digitally signed by
KovenskyKenneth
Date: 2018.10.18 10:48:20 -04'00'10/18/2018
18 416.E.9.d
Packet Pg. 1975 Attachment: 1113 After the Fact Backup - FY19 (7145 : Procurement Services Administrative Reports)
JM Todd, INC.INVOICE
12670 McGregor Blvd Fort Myers, FL 33919
P.239-454-4445
Invoie Number: 642L48
Invoice Date: 6l29l20LB
AccountNumber: ffi
Bafance Due: $27,754.00
Bill To: Collier County Board of Commissioners - Finance ship To: Collier County Growth Management Division
Departnrent P&R OPerations
3299 Tamiami Trl E Attn: Crystal Sanchez
Ste. 700 2800 Horseshoe Dr N Ste 105
Naples, FL 34LI2'5749 Naples, FL 34104
u9q USA
Salcc Order l{o P. O. Numb€r Strlp Mcthod ,,PaymentTerms lPaymantDue
so37489 4500187729 ourTruck Net In 30 Days From Invoice | 7l29l2OLB
Remad(t SslGs PsEon
,D# 14614 & ID# 14615 - MaintenanceAgreementTerms: MonthlyE6e$72,75 Includes2,5@sqft
)veraoes at .0291 mr coDy coveraqe Includes ALL Pafts & Labor (does NOT include, drum or toner)
Rodney Todd
tbm ll0"De*dptlon 9edrl N!Od€r Sftlp,iir 'iltKL :-:Um.' Prlce I ='Dlsc'i iir,rr AmOU$
417289
4t7289
41(f,44
SAVIN MP W6700sP Wide Fonnat
SAVIiI MP W670Osp Wide Fonnat
Rdl holder Type A
G528Y400066
G528Y400072
1.0
1,0
2,0
1.0
1.0
2.O
0.0
0.0
0,0
Each I
Eadr I
Eactr I
$13,877.00
$13,877-00
$0.00
$13,877.00
$13,877.00
$0.00
The customer guaEntees payment within the specified terms and agr€es to reimburse seller for all expenses
Incuned In ollecflng amounf of invoice. A service charge of 296 will be added to all past due amounts'
Thank You for Choosing JM Todd, INC'
Subtotal
Discount
Freight
Salee Tar
Invoice Total
Balance Due
$27.754.00
$0.00
$0.00
$0.00
$27,754.00
927.754.00
Page 1 of 1
19 16.E.9.d
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Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy,procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director:Vendor Name:
Amount:Contract #:Purchase Order:
Why is this deemed a non-compliant purchase?Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase:Explain the circumstances behind this purchase.
Action Required:What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature:Date:
Division Director: Signature:Date:
Collier County
After the Fact Form
Dan Schumacher PTNE
Michelle Arnold
Florida Land Maintenance / dba Commercial Land Maintenance
$39,024.50 Quote 4500183370
✔
Three quotes were obtained for an interim PO during the period between the 17-7204 bid award
(NORA) and BCC approval.
CLM completed work between November 2017 and April 2018 based on the quote submitted for
the interim services.
However, the 17-7204 Bid-Tab was inadvertently attached to the requisition instead of the three
quotes that were obtained.
1. Accept the quote submitted by CLM for interim services and pay the invoices listed below under PO 4500183370.
(Wks)
Mth Invoice #
(2) Nov 2314250-R1 $3,702.50
(4) Dec 2314263 $8,405.00
(4) Jan 2314251 $7,405.00
(4) Feb 2314252 $7,405.00
(5) Mar 2314265 $10,256.00
(1) Apr 2314294 $1,851.00
TOTALS: $39,024.50
Division staff are to review their requisitions to make sure they are correct, with the correct
backup prior to submitting them to Procurement.
Dan Schumacher SchumacherDan Digitally signed by SchumacherDan
Date: 2018.10.15 11:31:43 -04'00' 10/15/2018
Michelle Arnold arnold_m Digitally signed by arnold_m
Date: 2018.10.16 13:52:52
-04'00'10/16/2018
20 516.E.9.d
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Project Manager: Dan Schumacher Bid Schedule
Lely Golf Estates MSTU Landscape Maintenance
ITEM QTY UNIT UNIT PRICE TOTAL
1 52 Ea $ 200.00 $ 10,400.00
2 52 Ea $ 100.00 $ 5,200.00
3 52 Ea $ 100.00 $ 5,200.00
4 52 Ea $ 900.00 $ 46,800.00
5 12 Ea $ 1.00 $ 12.00
6 52 Ea $ 200.00 $ 10,400.00
7 52 Ea $ 350.00 $ 18,200.00
8 52 Ea $ 1.00 $ 52.00
96,264.00$
ITEM QTY UNIT UNIT PRICE TOTAL
9 3 Ea 1.00 $ 3.00
10 2 Ea 1.00 $ 2.00
11 1 Ea 1.00 $ 1.00
12 4 Ea 1.00 $ 4.00
13 4 Ea 1.00 $ 4.00
14 1 Ea 20.00 $ 20.00
15 1 Ea 1000.00 $ 1,000.00
16 1 Ea 1.00 $ 1.00
17 1 Ea 1.00 $ 1.00
18 1 Ea 1.00 $ 1.00
19 1 Ea 1.00 $ 1.00
20 1 Ea 1000.00 $ 1,000.00
21 1 Ea 1.00 $ 1.00
22 1 Ea 5.00 $ 5.00
23 1 Ea 1
Section II Total 2,044.00$
ITEM QTY UNIT UNIT PRICE TOTAL
24 1 Hr.75.00 $ 75.00
25 1 Hr.75.00 $ 75.00
26 1 Hr.75.00 $ 75.00
Weekly Edging
SECTION I: BASIC MAINTENANCE FUNCTIONS FOR WORK AREAS:
DESCRIPTION
LANDSCAPE & IRRIGATION* -
Weekly Trash Removing
Weekly Mowing
Mature Canopy Trees (various species) - Lift 10' off sidewalks and 15' off roadways, twice per year in Jan & July (Approx 100 trees)
Weekly Weeding - shrub, groundcover for a weed-free site (hand & chemical)
Monthly General Trimming & Pruning - entire area completed once per month
Weekly Post-service Cleaning
Weekly Irrigation System Functions & Wet-check
Weekly Inspecting & Reporting
* Pricing includes MOT & Disposal Costs
Section I Total
SECTION II: SITE SPECIFIC MAINTENANCE FUNCTIONS FOR WORK AREAS:
DESCRIPTION
Hedge -Trim front face and top of hedge to 6' feet, unless otherwise directed, twice per year (Approx 75' length)
CANOPY TREE AND PALM PRUNING - (Arborist Required)
Turf: Insecticides & Fungicides, for 31,225 sf sod, applied to total roadway and areas as needed per month
Mature Canopy Trees (various species) - Structural Pruning, once per year. (Approx 50 trees)
Palms (Sabal, Cabbage, Foxtail, Alexander) per tree, includes seed pods, four times a year (Approx 75 trees)
Palms (Washingtonia, Royal, Queen) per tree, includes seed pods, four times a year (Approx 50 trees)
FERTILIZER - County supplies & Contractor applies (Turf, Groundcover, Shrubs, and Trees)
8-2-12 So Po Mag 180 ; 29 bags @ 50 lb/bag, 2 apps/year; Unit Application Price/bag
ORNAMENTAL SPRAYING - Contractor supplies chemicals and application (Reference Exhibit D and Attachment B)
Groundcover, Shrubs, & Trees: Insecticides, applied to total roadway and areas as needed per month
Groundcover, Shrubs, & Trees: Fungicides, applied to total roadway and areas as needed per month
Groundcover, Shrubs, & Trees: Herbicides, applied to total roadway and areas as needed per month
Groundcover, Shrubs, Herbicides for torpedo grass, applied to total roadway and areas as needed per month
Soil drench for Hedge: Once per year as directed (per 100 feet of hedge)
Turf: Herbicides, for approx 31,225 sf sod, applied to total roadway and areas as needed per month
MULCH -
Organic Application (Calculated using 1,000 bags @ 2.0 cu ft/bag, 1 app/year; Unit Application Price/bag
Pressure Cleaning Brick Pavers (2,590 square feet total)
SECTION I and II SUBTOTAL
Section III. General Services Alternates.
DESCRIPTION
Irrigation Supervisor (per man hour)
Supervisor (per man hour)
Supervisor (After hours, per man hour)
11/20/2017 1 of 22116.E.9.dPacket Pg. 1978Attachment: 1113 After the Fact Backup - FY19 (7145 : Procurement Services Administrative Reports)
Project Manager: Dan Schumacher Bid Schedule
Lely Golf Estates MSTU Landscape Maintenance
ITEM QTY UNIT UNIT PRICE TOTALDESCRIPTION
27 1 Hr.75.00 $ 75.00
28 1 Hr.75.00 $ 75.00
29 1 Hr.65.00 $ 65.00
30 1 Hr.65.00 $ 65.00
31 1 Hr.25.00 $ 25.00
32 1 Ea 1.00 $ 1.00
33 1 Ea 1.00 $ 1.00
34 1 Ea 1.00 $ 1.00
35 1 Ea 1.00 $ 1.00
36 1 Ea 1.00 $ 1.00
37 1 Ea 1.00 $ 1.00
38 1 Ea 1.00 $ 1.00
39 1 Ea 1.00 $ 1.00
40 1 Hr.125.00 $ 125.00
41 1 Hr.125.00 $ 125.00
42 1 Hr.1.00 $ 1.00
789.00$
TOTAL BASE BID + ALTERNATE 99,097.00$
48
15%
Signature
FLORIDA LAND MAINTENANCE INC.
Company Name
Irrigation Technician (After hours, per man hour):
Irrigation Technician (per man hour)
Bobcat and Operator (Unit per Hr.)
Laborer/Helper (per man hour):
Laborer/Helper (After hours, per man hour):
Irrigation System Review (Unit per hour)
Staking of Small Palm (4"-6" Caliper)
Staking Large Palms (Caliper greater than 6")
Staking Small Canopy Tree (2x2 posts and guy wire, 4"-6" caliper)
Staking Large Canopy Tree (2x4 posts, greater than 6" caliper)
Restanding and Staking Small Palm (4"-6" Caliper)
Restanding and Staking Large Palms (Caliper greater than 6")
Restanding and Staking Small Canopy Tree (2x2 posts and guy wire, 4"-6" caliper)
Restaking Large Canopy Tree (2x4 posts, greater than 6" caliper)
Stump Grinder and Operator (Unit per Hr.)
Truck Operator, Class B or higher current State of Florida Driver License (Unit per hr.)
Section III Total
ESTIMATED TOTAL MAN-HOURS TO PERFORM REQUIRED SERVICES per week:
Minimum of two (2) men on site at once.
MATERIALS COST-PLUS:
Materials cost-plus mark-up cannot exceed twenty-five percent (15%). Vendor's cost-plus purchase receipts must be submitted with invoice. The percentage
does not affect the bid but will not be awarded to a bidder who omits to
ENTER A MARK-UP PERCENTAGE INTO THE BOX.
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Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Marion Bolick Pelican Bay Services Division
Neil Dorrill Tropic Trailer
$1,000.00 N/A N/A
✔
The Division did not obtain an authorization to make an advanced payment as allowed under
Section 17 of the Procurement Manual. The advanced payment was $1,000.00 which was made
via p-card.
Approve payment of the $1,000.00 "advanced payment" to Tropic Trailer.
Division staff will read and follow the policies and procedures outlined in the County Procurement
Manual and P-Card Manual and consult with the Procurement Division.
Marion Bolick Digitally signed by Marion Bolick
Date: 2018.10.24 15:58:23
-04'00'
W. Neil Dorrill,
Administrator, Pelican Bay
Services Division
Digitally signed by W. Neil Dorrill, Administrator, Pelican
Bay Services Division
DN: cn=W. Neil Dorrill, Administrator, Pelican Bay
Services Division, o, ou, email=neil@dmgfl.com, c=US
Date: 2018.10.24 15:18:18 -04'00'10/24/18
23 616.E.9.d
Packet Pg. 1980 Attachment: 1113 After the Fact Backup - FY19 (7145 : Procurement Services Administrative Reports)
24 16.E.9.d
Packet Pg. 1981 Attachment: 1113 After the Fact Backup - FY19 (7145 : Procurement Services Administrative Reports)