Backup Documents 12/14/2010 Item #16D 6ORIGINAL DOCUMENTS CHECKLIST & ROUTING SL
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 06
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNA
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines # 1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #I through #4, complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s)
(List in routing order)
Office
Initials
Date
1. Jennifer B. White, Assistant
County Attorney
CAO
v (
�,n
% i4
2.
December 14, 2010
Agenda Item Number
16D6
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4.
Amendment Agreement
Number of Original
2
5. Ian Mitchell, BCC Office
Supervisor
Board of Count Commissioners
y
Documents Attached
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Sandra Marrero, Grants Coordinator
Phone Number
252 -2399
Contact
a propriate.
(Initial)
Applicable)
Agenda Date Item was
December 14, 2010
Agenda Item Number
16D6
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Amendment Agreement
Number of Original
2
Attached
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
a propriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
SM
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
SM
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
SM
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
SM
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
67
The document was approved by the BCC on 12 -14 -10 (enter date) and all
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changes made during the meeting have been incorporated in the attached document.
The Count Attorney's Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
MEMORANDUM
Date: January 5, 2011
To: Sandra Marrero, Grants Coordinator
Human Services Department
From: Teresa Polaski, Deputy Clerk
Minutes and Records Department
Re: Contract Amendment #1
"City of Naples, CDBG 09 -02 Park Creation"
16p6
Attached is an original, referenced above (Agenda Item #16D6) approved
by the Board of County Commissioners on December 14, 2010.
The Minutes and Records Department has kept the original as part of
the Board's Official Records.
If you should have any questions, you may contact me at 252 -8411.
Thank you.
Attachment (1)
16D6
MEMORANDUM
Date: January 5, 2011
To: Jessica Rosenberg, Clerk
City of Naples
From: Teresa Polaski, Deputy Clerk
Minutes and Records Department
Re: Contract Amendment #1
"City of Naples, CDBG 09 -02 Park Creation"
Attached is a copy, referenced above (Agenda Item #16D6) approved by
the Board of County Commissioners on December 14, 2010.
The Minutes and Records Department has kept the original as part of
the Board's Official Records.
If you should have any questions, you may contact me at 252 -8411.
Thank you.
Attachment (1)
EXHIBIT A -1 Contract Amendment # 1
"City of Naples,
CDBG 09 -02 Park Creation"
This amendment, dated �g r�y� �ty- \ L-1 , 2010 to the referenced agreement shall be by and
between the parties to the original Agreement, the Ci y of Naples, (to be referred to as Subrecipient) and Collier
County, Florida, (to be referred to as "COUNTY ").
Statement of Understanding
RE: Contract # B- 09 -UC -12 -0016 #14.218 "City of Naples.,
CDBG- Park Creation"
In order to continue the services provided for in the original Contract document referenced above, the Sub -
Recipient agrees to amend the Contract as follows:
Words Struel e g are deleted; Words Underlined are added
EXHIBIT "A"
SCOPE OF SERVICES
CITY OF NAPLES
PARK CREATION
THE SUBRECIPIENT AGREES TO:
A.
B.
PROJECT SCOPE:
The City of Naples proposes to create a neighborhood park located on 10th Street North and 5th
Avenue North in the River Park Community. These CDBG funds will support using this
parcel to create a passive community park adjacent to the Carver Apartments in the River Park
Community within the City of Naples. Through this neighborhood enhancement project this
park will benefit low and moderate income families.
Collier County Housing and Human Services is using CDBG funds in the amount of ONE
HUNDRED TEN THOUSAND DOLLARS ($110,000.00) for this Public Facilities project.
BUDGET — Park Creation
Line Item:
Design
Construction Contract
Irrigation elements
Lighting elements
Landscaping elements
Structural elements
Hard Surface /Paver elements
B- 09 -UC -12 -0016 #14.218
City of Naples -Park Creation
Contract Amendment #1
CDBG Funds
$ 6,000.00 SAME
Page 1 of 3
10
Waterfall $ 000.00 1606 ,
Tables /Benches $ 1,318.00
Trash Receptacles $ 3,006.00
Total $110,000.00 $103,474.00
Clarifications to the quantity and types of work to be conducted under Exhibit A will be made upon
receipt of bids by the SUBCONTRACTOR and review by HHS. All clarifications to the budget line
items will be processed by a Change by Letter, Exhibit A -1, and made an integral component of this
Agreement.
C.
10
PROJECT MILESTONE SCHEDULE
The time frame for completion of the outlined activities shall be:
MILESTONE/TASK
START
DATE
END DATE
Updated END
DATE
Bid Preparation
July 1,2009
Oc-teoet;2009
Jp
jLary 31 2010
Select Vendors
July 1,2009
November-, °
March 31 2010
Permits
July 1,2009
Deeemberz2909
Aril 29 2010
Design
July 1,2009
December -°
June 30 2010
Construction
July 1,2009
JWW_14W
July 31 2010
Inspection
July 1,2009
J�•�,'^W
August 31 2010
Close -Out
July 1,2009
x-15-'
December 31,2010
NOTE. Performance milestones are in effect for program monitoring requirements only,
and as such, are used by HUD and other grantor agencies as general target goals rather
than strict performance requirements.
This agreement shall allow reimbursement of expenses for all eligible costs associated with
the agreement and does not require the completion of all agreement milestones for
reimbursement to be paid.
Please note that if any of these activities exceed the timelines by two months a revised work
schedule must be submitted to HHS.
OUTCOME PERFORMANCE MEASUREMENTS:
OBJECTIVE
OUTCOMES
ACTIVITY
INDICATORS
SUITABLE
Sustainability through the
Creation of a passive
One public park
LIVING
creation of a public park
neighborhood vest-
neighborhood
ENVIRONMENT
with this public facilities
pocket park through
public facility
project which will enhance
this Public Facilities
the neighborhood
project
B- 09 -UC -12 -0016 #14.218
City of Naples -Park Creation
Contract Amendment #I
Page 2 of 3
16D 6
IN WITNESS WHEREOF, the SUBRECIPIENT and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on this �t"!'� day of
20_\D_.
ATTEST:
DWI ht E. $r7e of Courts
• 4� ,. -A .,...
Dated: p .� `j A t
(S AL)
Attest a -;# � Chi iva 6
First Witness
Type /print witness name
Secdnd Witness
A
Type /print witness name
Approved as to form and
legal iciency:
Je ifer B. White
Assistant County Attorney
B- 09 -UC -12 -0016 #14.218
City of Naples -Park Creation
Contract Amendment #1
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
FRED W. COYLE, Chairman
CITY OF NAPLES
�,'Lt l3ca. enoff
Bill Barnett, Mayor
(Print Name)
Page 3 of 3
Approved as to r and legality
my
Robert D. PrKk City Attorney
A#9*
4ssll R. Ro&w6wq, Deputy CW