Backup Documents 12/14/2010 Item #16A20ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16A 20
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. if the document is already complete with the
exception of the Chairman's signature, draw a line throu h routing lines #I through #4 com ]etc the checklist and forward to Sue Filson Ili #5
Route to Addressee(s)
(List in routing order)
Office
Initials
e
Date
1.
(Initial )
Applicable)
2.
December 14, 2010
Agenda Item Number
16A ).L
3.
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
4. Scott Teach, Deputy County Attorney
County Attorney's Office
Number of Original
�a /� /
5. Ian Mitchell, Supervisor
Board of County Commissioners
Documents Attached
1215
to
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created /prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.
Name of Primary Staff
Yousi Cardeso
Phone Number
(239) 252 -5886
Contact
(Initial )
Applicable)
Agenda Date Item was
December 14, 2010
Agenda Item Number
16A ).L
Approved by the BCC
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
Type of Document
�`- ; " { �� �._
Number of Original
Attached
County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully
Documents Attached
1
II I ,STRIICTInNV. & C14Vf'1C1.1rr
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
«matter number»/ «document number»
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is appropriate.
Yes
N/A (Not
(Initial )
Applicable)
1.
Original document has been signed /initialed for legal sufficiency. (All documents to be signed by the
YC
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the
County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully
executed by all parties except the BCC Chairman and Clerk to the Board and possibly State
Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's Office and
N/A
all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the document or
YC
the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and
YC
initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip should be
YC
provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are
time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions
are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on December 14. 2010and all changes made during
YC
the meeting have been incorporated in the attached document. The County Attorney's Office
has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
«matter number»/ «document number»
16A20
MEMORANDUM
Date: December 16, 2010
To: Yousi Cardeso, Administrative Assistant
Alternative Transportation Modes
From: Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re: FTA Section 5310 Grant Award/FL -16 -0035
Attached for further processing, please find an original as referenced above, (Item
#16A20) adopted by the Board of County Commissioners on Tuesday, December
14, 2010.
The Minutes & Record's Department has held the original Resolution for the
Board's Official Records.
If you should have any questions or need further assistance, please feel free to
contact me at 252 -8411.
Thank you.
Attachment (1)
4
Florida Department of Transportation
CHARLIE CRIST 801 NORTH BROADWAY AVENUE
GOVERNOR BARTOW, FLORIDA 33830
October 22, 2010
Ms. Glama Carter
Public Transit Manager- CAT
Growth Management Division
Alternative Transportation Modes Department
Collier Area Transit
2885 South Horseshoe Drive
Naples, FL 34104
16A 20
STEPHANIE C. KOPELOUSOS
SECRETARY
RE: REVISED NOTICE OF GRANT AWARD DETERMINATION: FY 2010/2011
FEDERAL TRANSIT ADMINISTRATION SECTION 5310, "ELDERLY AND
PERSONS WITH DISABILITIES" PROGRAM. (WITH CONFIRMATION OF
AVAILABILITY OF FY 2009/10 FUNDS)
Dear Ms. Carter:
The Florida Department of Transportation, District One selected the Collier Board of County
Commission as a Fiscal Year 2010/2011 grant award recipient under the Federal Transit
Administration Section 5310, "Elderly and Persons with Disabilities" Program. This award is
based on your agency's application dated December 23, 2009. The Department is providing
$207,103.50 in Fiscal Year 2010/2011 Federal and state funds to Collier County. This amount
must be matched with $23,011.50 in local funds.
Because the price of the vehicles requested and granted to Collier County increased significantly
after the grant application was filed, and because Collier County has available unspent Federal
Transit Administration Section 5310 grant funds from Fiscal Year 2009/2010, the Department is
able to amend the grant notification form previously sent to Collier County to confirm the cost of
the vehicles, and to confirm the availability of the unspent FY 2009/2010 funds.
A revised Notice of Grant Award is enclosed. It contains the capital equipment description and
specific amount awarded to your agency, pending Federal approval of the State's Program of
Projects. The revised Notice of Grant Award shows the amount awarded from FY 2010/11 and
the amount available from FY 2009/10. In order to complete the purchase of the three vehicles,
Collier County will need to supply $26,068.50 as the local cash match.
www.dot.state.fl.us
16A 20
Ms. Glama Carter
October 22, 2010
Page 2
An authorized local grantee signatory must expeditiously sign and return to me the Acceptance
of Grant Award form in order for the grant award process to be completed.
Should you have any questions, please feel free to contact Ms. Julia B. Davis, AICP, the District
One program Coordinator for the Federal Transit Administration Section 5310 Program, at (23 9)
656 -7800. Ms. Davis' mailing address is: District One, Public Transit Office, Fort Myers
Operations Center, 2981 Northeast Pine Island Road, Cape Coral, Florida 33909.
Sincerely,
_s
Terry Beacham
District Modal Development Administrator
TWB /RPS /JBD /sbs
Enclosure
cc: Michelle Arnold, Director, Collier Alternative Transportation Modes.
Phil Tindall, AICP, Collier County Metropolitan Planning Organization
Cindy Wooten, Center for Urban Transportation Research, Florida Transit Research I
Inspection and Procurement Services (TRIPS)
Trinity Scott, Florida Department of Transportation, District One
Richard P. Shine, Florida Department of Transportation, District One
Julia B. Davis, AICP, Florida Department of Transportation, District One
OCT 29 2010
16A 20
NOTICE OF FTA SECTION 5310 GRANT AWARD / FL -16 -0035, FY 2010/11
Based on the Agency's Application for Federal Assistance under U.S.C. Section 5310 dated December 23, 2009, on
file at the Florida Department of Transportation, District One, P. O. Box 1249, Bartow, Florida 33831 -1249 offices,
the Department hereby makes the following grant award under the Section 5310 Program to:
Collier County Transit
2885 South Horseshoe Drive
Naples, FL 34104
as of October 22, 2010
•FLORIDA DEPARTMENT OF TRANSPORTATION
Date — Award Approved by - -- - - - - -- - - -- _ - -
Typed Name and Title Terry W. Beacham
District Modal Development Administrator _
ACCEPTANCE OF GRANT AWARD
(To be completed and signed by the recipient and returned to the FDOT District Office)
The undersigned accepts the above - described award and:
a) The Recipient reaffirms its assurances to FTA and FDOT as stated in Exhibits F, G, and 11 of its
application.
b) The Recipient agrees to use and maintain the grant awarded equipment in accordance with the federal and
state program requirements, and for the services described, in its approved application.
c) The Recipient agrees to comply with all applicable civil rights statutes and implementing regulations.
d) The Recipient agrees to contact the FDOT Contractor, Cindy Wooten, at the Center for Urban
Transportation Research, Florida Transit Research Inspection and Procurement Services (TRIPS) at 813-
974 -9771 to arrange purchase of the above items.
e) The Recipient requests purchase of the vehicles /equipment in Dec/201 0
(month /year)
t) The Recipient agrees to submit the local matching funds when requested to do so.
g) The Recipient, if it is not a CTC, agrees to submit its Annual Operating Report (AOR) data to Ms. Davis by
September 15.
h) The Recipient will forward a copy of its maintenance plan, or a statement regarding its status to Ms. Davis
by July 15. If it does not have a maintenance plan, it understands that it may request technical assistance to
develop a maintenance plan, and that its maintenance plan is due by December 31. 2010.
AGENCY: Gc11 Na$e o } -BGC - `- - - - - -- Date 2- 1-4-<2010- .
Accepted by:
(Signature)
Typed Name and Title: Fred Coyle, Chairman
Agency vendor number as registered, in My Florida Marketplace:
ATTEST= rte.
DWIGJiT EL BROCK9LE,F;.W`
,`--Attest 'ts to
� f�natu�t Chd Ire �
to forte w10eMre�►
Deputy County Attorney
Total Cost
Federal Share
State Share
Local Share
GMIS
Project Description
100%
80%
10%
10%
1 "Turtle Top" (type or similar) small
cutaway Chevorlet with diesel engine (at
$86,895.00 each.)
$86,895.00
$69,516.00
$8,689.50
$8,689.50
1 "Turtle Top" (type or similar ) small
cutaway Chevorlet with diesel engine (at
$86,895.00 each.)
$86,895.00
$69,516.00
$8,689.50
$8,689.50
1 "Turtle Top" (type or similar ) small
cutaway Chevorlet with diesel engine (at
$86,895.00 each.)
$86,895.00
$69,516.00
$8,689.50
$8,689.50
$260,685.00
$208,548.00
$26,068.50
$26,068.50
Original 2010/11 5310 -35 award
$230,115.00
$184,092.00
$23,011.50
needed, (available from 2009/10
_$23,011.50
5310 -34)
$30,570.00
$24,456.00
$3,057.00
$3,057.00
•FLORIDA DEPARTMENT OF TRANSPORTATION
Date — Award Approved by - -- - - - - -- - - -- _ - -
Typed Name and Title Terry W. Beacham
District Modal Development Administrator _
ACCEPTANCE OF GRANT AWARD
(To be completed and signed by the recipient and returned to the FDOT District Office)
The undersigned accepts the above - described award and:
a) The Recipient reaffirms its assurances to FTA and FDOT as stated in Exhibits F, G, and 11 of its
application.
b) The Recipient agrees to use and maintain the grant awarded equipment in accordance with the federal and
state program requirements, and for the services described, in its approved application.
c) The Recipient agrees to comply with all applicable civil rights statutes and implementing regulations.
d) The Recipient agrees to contact the FDOT Contractor, Cindy Wooten, at the Center for Urban
Transportation Research, Florida Transit Research Inspection and Procurement Services (TRIPS) at 813-
974 -9771 to arrange purchase of the above items.
e) The Recipient requests purchase of the vehicles /equipment in Dec/201 0
(month /year)
t) The Recipient agrees to submit the local matching funds when requested to do so.
g) The Recipient, if it is not a CTC, agrees to submit its Annual Operating Report (AOR) data to Ms. Davis by
September 15.
h) The Recipient will forward a copy of its maintenance plan, or a statement regarding its status to Ms. Davis
by July 15. If it does not have a maintenance plan, it understands that it may request technical assistance to
develop a maintenance plan, and that its maintenance plan is due by December 31. 2010.
AGENCY: Gc11 Na$e o } -BGC - `- - - - - -- Date 2- 1-4-<2010- .
Accepted by:
(Signature)
Typed Name and Title: Fred Coyle, Chairman
Agency vendor number as registered, in My Florida Marketplace:
ATTEST= rte.
DWIGJiT EL BROCK9LE,F;.W`
,`--Attest 'ts to
� f�natu�t Chd Ire �
to forte w10eMre�►
Deputy County Attorney