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Backup Documents 12/14/2010 Item #16A1316g13 MEMORANDUM Date: December 28, 2010 To: Lyn Wood, Contract Specialist Purchasing Department From: Teresa Polaski, Deputy Clerk Minutes and Records Department Re: Contract #11 -5619 "Interactive Growth Model" Contractor: Van Buskirk, Ryffel and Associates, Inc. Attached one copy of the contract, referenced above (Item #16A13) approved by the Board of County Commissioners on December 14, 2010. The original has been kept by the Minutes and Records Department to be kept as part of the Boards Official Records. If you should have any questions please contact me at 252 -8411. Thank you. 3327 Tamiami Trail Ea t N T ri .34E'� jji� (239)252 -2667 FAX: (239) 252 -6593 Email: lynwood @colliergov.net www.colliergov.net ITEM NO.: io - i 'J DATE RECEIVED: FILE NO.: ROUTED TO: DO NOT WRITE ABOVE THIS LINE Request for Legal Services Date: December 16, 2010 /� To: Jeff Klatzkow �A County Attorney �' n From: Lyn M Wood (� Contract Special st Re: 11 -5619 - Interactive Growth Model Contractor: Van Buskirk, Ryffel and Associates, Inc. 16A13 tz 12-, Z-,, / L e2 n/ V BACKGROUND OF REQUEST: This change order was approved by the BCC on October 26, 2010, Agenda Item 16A d Deceml ier 14, 2010, agenda item 16A13.L This item has not been previously submitted. i 7 ACTION REQUESTED: Change order review and approval. �{ OTHER COMMENTS: Please forward to BCC for signature after approval. If there are any questions concerning the document, please contact me at the telephone number or email address above. Purchasing would appreciate notification when the documents exit your office. G/ AcquisitionsF rechFormsandLetters /MemotoRequestLegalServices Revised: 4/16//10 CHANGE ORDER CHANGE ORDER NO. Six TO: Van Buskirk, Ryffel and Associates Inc 100 Estero Boulevard, Suite 434 Fort Myers Beach, Florida 33931 DATE: October 28 2010 16A13 CONTRACT NO.45-88581 BCC Date: 09/26/2005 Agenda Item: 16A2 PROJECT NAME: Collier County Inter - Active Growth Model (CIGM) PROJECT NO.: Under our ORIGINAL AGREEMENT dated September 26, 2006. You hereby are authorized and directed to make the following change(s) in accordance with terms and conditions of the Agreement: To allow for the annual updating of the CIGM and for quarterly consultant interaction with the Horizon Study Oversight Committee. FOR THE Additive Sum of: Original Agreement Amount Sum of Previous Changes This Change Order Add Present Agreement Amount $20,000. $200,000.00 $79,000.00 $20,000.00 $299,000.00 The time for completion shall be increased by 365 calendar days due to this Change Order. Accordingly, the Contract Time is now 48 months 1,460 calendar days. The substantial completion date is 9-30 -2011 and the final completion date is 9-30 -2011. Your acceptance of this Change Order shall constitute a modification to our Agreement and will be performed subject to all the same terms and conditions as contained in our Agreement indicated above, as fully as if the same were repeated in this acceptance. The adjustment, if any, to the Agreement shall constitute a full and final settlement of any and all claims of the Contractor arising out of or related to the change set forth herein, including claims for impact and delay costs. Accepted: October 28, 2010 CONTRACTOR: Van Buskirk. Ryffel and Associates Inc By: By. Ca eton Ryffel, P, Vice President OWNER: BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA Mike Bosi, AICP, Project Manager ATTEST: E.. Approved As to n An al Suffici y: Vet0�County Attorney Change Order ,, r � Van Buskirk, Ryffel and Associates, Inc. 2 16A 13 DEPART NT DIREC OR By: i Liam D. Lorenz, Jr., .E., Land Development Services DIVISION DEPUTY ADMINISTRATOR By: Za/ Z 7. '4'z' Nick Casalanguida, Growth Management Division CONTRACT SPECIALIST By: ' 4 4 Wood BOARD OF COUNTY COMMISIONERS OF COLLIER COUNTY FLORIDA Y Fred Coyle, Chairman Agenda Item No. 16A13 December 4, 2010 Pat, 7A 13 Van Buskirk, Rvffel and Associates, Inc. Planning Consultants 100 Estero Boulevard, Suite 434 Fort Myers Beach, Florida 33931 Phone: (239) 463 -3929 Fax: (239) 463-5050 Email: intergromodelLMaol.com Charter Members American Planning Association and American Institute of Certified Planners The consultant has provided the methodology for updating the CIGM and staff needs to apply the procedures and internal design which uses different data banks. The scope of services for the consultant in order to achieve these objectives is as follows: Scope of Services Assist staff with the update of the baseline 2010 development data for baseline 2009 data for the numerous zones of the CIGM. Data includes dwelling units, square footage of commercial and industrial space, acres of parks by type, school Plants by type, fnWems stations, sheriff facilities, and hotel/motel units. Prepare spreadsheets with data by clusters for annual reports to managers, policy makers, etc. Identify trends since 2009. Assist staff with the update of the 2009 build -out development data for the numerous zones in the CIGM. Data types are similar to the baseline data and reflect the development yield at build -out. The algorithms for the RLSA and the RFMUD will be updated as well as any changes in the FLUE and its development. Prepare spreadsheets with data by clusters for annual reports to mangers, policy makers, etc. Identify changes since 2009 report. • Monitor the changes to determine the rate of development, impacts and effects. • Meet with Oversight Committee on a quarterly basis to review and revise parameters as needed for the size, timing and service areas of facilities and facilitate a better understanding of the working of the CIGM with the Committee. • To continue to assist staff to develop internal procedures to collect data monthly and to accumulate data for annual updates through geo -coded development data on a continuing basis. SCHEDULE OF SERVICES AND FEES The Consultant agrees to perform the work task outlined above under the Scope of Services for the study area East of CR 951 at an hourly rate of $150 (one hundred fifty dollars) per hour, plus out of pocket expenses, billed monthly, not to exceed $ 20,000, unless authorized to do so and shall upon written notice to proceed, complete the work assigned described in the scope of services. 16A 13 AGREEMENT For The Collier County Interactive Growth Model THIS AGREEMENT, made and entered into on this 26th day of September 2006, by and between Van Buskirk, Ryffel and Associates, Inc., authorized to do business in the State of Florida, whose business address is, 100 Estero Boulevard, Suite 434, Fort Myers Beach, FL 33931 hereinafter called the "Consultant" and Collier County, a political subdivision of the State of Florida, Collier County, Naples, hereinafter called the "County ": WITNESSETH: 1. COMMENCEMENT. The Consultant shall commence the work, as specified in Exhibit B, Time Schedule, hereto attached and. made an integral part of this agreement, following award of this Contract by the Board of County Commissioners, execution of this Agreement and upon issuance of a Notice to Proceed from the Contract Manager or their assigned designee. 2. STATEMENT OF WORK. The Consultant shall provide services related to the development and implementation of a Collier County Interactive Growth Model in accordance with the Consultant's proposal, Exhibit A, as depicted in Exhibit A -1, Study Area Map, hereto attached and made an integral part of this agreement. Completion of the associated tasks and deliverables shall be in accordance with Exhibit B, Time Schedule. 3. THE CONTRACT SUM. The County shall pay the Consultant for the performance of this Agreement an estimated maximum amount of two hundred thousand ($200,000) dollars based on the price set forth in the Consultant's proposal, subject to Change Orders as approved in advance, in writing, by the County. Invoices will be submitted monthly on a percent complete basis. Payment will be made upon receipt of a proper invoice and in compliance with Section 218.70, Fla. Stats., otherwise known as the "Florida Prompt Payment Act ". 16A 13 4. NOTICES. All notices from the County to the Consultant shall be deemed duly served if mailed or faxed to the Consultant at the following Address: Van Buskirk, Ryffel and Associates, Inc. 100 Estero Boulevard, Suite 434 Fort Myers Beach, FL 33931 Attn: Mr. Carleton Ryffel, AICP, Vice President FAX: 239.463.5050 All Notices from the Consultant to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Purchasing Department - Purchasing Building 3301 Tamiami Trail, East Naples, Florida 34112 Attn: Steve Carnell FAX: 239.732.0844 The Consultant and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Service Agreement must be in writing. 5. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Consultant or to constitute the Consultant as an agent of the County. 6. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Consultant. Payment for all such permits issued by the County shall be processed internally by the County. All non - County permits necessary for the prosecution of the Work shall be procured and paid for by the Consultant. The Consultant shall also be solely responsible for payment of any and all taxes levied on the Consultant. In addition, the Consultant shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Consultant agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Consultant. 7. NO IMPROPER USE. The Consultant will not use, nor suffer or permit any person to use in any manner whatsoever, county facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Consultant or if the County or its authorized representative shall deem any conduct on the part of 16A 13 the Consultant to be objectionable or improper, the County shall have the right to suspend the contract of the Consultant. Should the Consultant fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty -four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Consultant further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 8. TERMINATION. Should the Consultant be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. 9. NO DISCRIMINATION. The Consultant agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 10. INSURANCE. Insurance requirements waived; refer to Section 11, Waiver and Release. 11. WAIVER AND RELEASE. The Consultant, agrees to release from liability, and to hold harmless the County, it's employees and agents against any and all claims brought by or on behalf of the Consultant, its employees, any person, or legal entity which may arise from the Consultant's use of the County's property or premises, or participation in a County- sponsored program, and will further hold harmless the County from any act of negligence of the Consultant, its' agents, participants, contractors or employees, from all costs, attorney's fees, expenses, and liabilities incurred as a result of any claim or proceeding brought thereon, all to the extent of the County's liability under general law. 12. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant or anyone employed or utilized by the Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Comprehensive Planning Department. 16A13 14. CONFLICT OF INTEREST: Consultant represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Consultant further represents that no persons having any such interest shall be employed to perform those services. 15. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the attached component part, which is as fully a part of the contract as if herein set out verbatim: Exhibit A, Consultant's Proposal; Exhibit A -1, Interactive Growth Model Study Area map and Exhibit B, Time Schedule. 16. SUBTECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this agreement is subject to appropriation by the Board of County Commissioners. 17. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004 -05, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and /or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and /or quotes; and, c. immediate termination of any contract held by the individual and /or firm for cause. 16A 13 IN WITNESS WHEREOF, the Consultant and the County, have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. ATTEST: Dwight E.,BrQck, Clerk of Courts By: Dated ��tt4�t �.o: �►ati► ' 3 .fat 067 a . First Witness C ",,s km h..er Type/print witness name vU Secon Witness Type /print witness name Approved as to form and legal sufficiency: Robert N. Zachary Assistant County Attorney BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA BE Frank Halas, Chairman Van Buski Ryffel and Associates, Inc. By: Paul Van Buskirk, President (iZlJ s'� /iZ,� / �L' /%mil 4, i Typed signature and title CORPORATE SEAL ac+�p ATton , .�" Ni r� P YAM a BUSKIRK, $ RYFPEL AND ASSOCIATES, _ n INC. g oil p' A Exhibit A Van Buskirk, Ryffel and Associates, Inc. 16A1 3 Planning Consultants 100 Estero Boulevard, Suite 434 Fort Myers Beach, Florida 33931 Phone: (239) 463 -3929 Fax: (239) 463 -6050 Email: intergromodelo_aol.com Charter Members American Planning Association and American Institute of Certified Planners (August 25, 2006) Proposed Scope of Services and Work Tasks For the Development and Implementation Of a Collier County Interactive Growth Model (CIGM) Proposed agreement between Van Buskirk, Ryffel and Associates, Inc. (hereafter referred to as the Consultant) and Collier County General Government (hereafter referred to as the County) to provide services with the assistance of County Staff for the development and implementation of a Collier County Interactive Growth Model (hereafter referred to as CIGM) Scope of Services An Interactive Growth Model will be developed and implemented for the area lying generally east of CR 951 as well as some areas abutting CR 951 on its west side as depicted on the attached Study Area Map, Exhibit A -1, to: • Accurately forecast the population over time to build -out in the study area • Forecast when and where growth will take place; • Determine if there will be sufficient land uses designated characteristics of the population; • Determine the need for supporting land uses by type and intensity; • Forecast the timing and spacing of supporting facilities such as commercial centers and fire stations; • Train staff on CIGM operations and annual updating; • Provide data for graphic interpretation of CIGM results. Work Tasks Organization to support the schools, parks, There will be two technical task forces organized to assist and carry out the project. Exhibit A Task 1.0 36A }3 A staff task force will be organized for the development and implementation of the CIGM. The County will assign staff members with experience with Excel and comprehensive planning. Also, a staff member of the County Geographic Information Systems (hereafter GIS), will be assigned as a member of the task force to assist the Consultant. Staff members will be assigned to assist in the collection of information and data for the development of the CIGM and the selected sub - models. Other County staff members may also include transportation and utilities. The Consultant will meet with the task force members monthly to review the progress of the work tasks and assign tasks prior to the next meeting. Work product: Committee reports Task 1.1 An Ad Hoc task force will also be organized that are key stakeholders in the study area. This task force will provide input and feedback for various work products during the course of the project. The Consultant and staff will meet with the Ad Hoc task force on a quarterly basis. Work product: Committee meeting reports Estimate of time to complete Task 1.0 and 1.1 is one month Inventory and Analysis Task 2.0 The Consultant and staff will identify, collect, and inventory all available data necessary to develop and implement models and the selected sub - models and the CIGM. The data is primarily for the study area; however data outside the study area may be included. This would include, but not be limited to: • All the Geographic Information Systems data and systems such as base maps, parcel maps, zoning maps, utility infrastructure maps, property assessment data, land use data, aerial photos, traffic zones and any other relevant information and systems. It is anticipated that systems will be developed for the CIGM by the Collier County GIS Department for its graphic presentation to the County Commission and the public using GIS and PowerPoint. Inventory and documentation of the current status of the MPO Traffic Model. This would include the delineation of traffic zones, model status and systems, and scheduled capital improvements. I Exhibit A 16A 13 • Comprehensive plans, master plans, PUD's, DRI's, and future land use plans. Available private large -scale development proposals. • Documentation of the County's Capital Improvement Program for water, sewer (if applicable), transportation, recreation and other public services that are relevant to the development of the CIGM. • Identification of elementary, middle, and high school, location and enrollment. The latest school district's five -year school plant program. Also, the location and size of medical facilities including number of employees. • All available year 2000 U.S. Census for Collier County. The delineation of census blocks. The U.S. Census to develop a delineation of block statistics that could interface with traffic zones for forecasting traffic impacts. The ten -year U.S. Census in the future would serve to assist in the validation and updating of the CIGM. • Any other demographic, economic, or social characteristics that may be relevant or necessary to develop the CIGM. • Environmentally sensitive land, land held in preservation and public lands. Work product: A report will be written by the Consultant that will provide an overview of the analysis of data, and identifying major trends and affects. Also, upon completion of Task 2.0, any minor adjustments to the study area boundaries will be made for the project. Estimate of time to complete Task 2.0 is 2 months Build -out Scenario Task 3.0 The Consultant will develop a build -out model with staff input for the study area to determine the population, its characteristics and its distribution by Traffic Analysis Zones (hereafter TAZ's). Each TAZ will be inventoried using the baseline data template. The build -out scenario will be developed for each TAZ from the following sources: • Current zoning by land use type and intensity, vested rights and current practices; • Comprehensive Plan, its future land use plan, community's vision and current and future trends as well as stakeholders perceptions; • Parcel property attributes from County data bank; • Simulation models of similar communities. These sources may provide the information and data for several areas. However, due to the large amount of land area that is undeveloped which can result in ambiguity in forecasting possible development at build -out, other approaches may be necessary. For these areas, it is recommended that the task force convene to develop a consensus on the type and intensity of development for a build -out scenario based on their knowledge and experience. 3 Exhibit A 16A 13 Another recommendation is to forecast a composite housing density from analyzing similar growth in similar communities and determining their density index. Then, the apportionment of land to meet the needs of the population can be estimated as to type and intensity. Then, a development scheme can be designed. Work product: This task's work product output will be a base map of the study area with the TAZ's overlaying it and a graphic depicting the build -out scenario. The Consultant will provide the data and information for these visuals and GIS will prepare them. Estimate of time to complete Task 3.0 is 3 months Data Input for the CIGM Task 4.0 The Consultant will develop the current year baseline data for current development with staff assistance that can be updated annually. Individual cells will be delineated that are coterminous with the TAZ's for the study area. Each cell will be inventoried for current development such as housing unit by type, population characteristics, retail space by building area, and employees, office /services by building area and employees, industrial and wholesale by building area and employees, school plants and enrollment, public parks, and other data considered relevant. Upon completion of the cell data and cell delineation, it will serve as the baseline for the CIGM. This will provide an opportunity to test Collier County's data bank to query land use data. The model can be easily updated annually. It could also be used to provide an annual report to the County Commissioner about the current population and development. It is estimated there are approximately 200 TAZ's in the study area. Data will be entered for each TAZ into the computer program for export to the main spreadsheet for processing. Work product: Software application and data input for approximately 200 TAZs for baseline data for export to main spreadsheet. Task 4.1 The Consultant will also develop a build -out database with staff assistance from the build -out scenario or model. Similar to the current year baseline database, individual cells will be delineated that are coterminous with the TAZ's for the study area of the County east of CR 951 and west of CR 951 as depicted on the attached map of the study area boundaries. Each cell will be inventoried for build -out development such as housing unit by type, population characteristics, retail space by building area, and employees, office /services by building area and employees, industrial and wholesale by building area M Exhibit A 16A 13 and employees, school plants and enrollment, public parks, and other data considered relevant. Data will be entered for each TAZ into the computer program for export to the main spreadsheet for processing. The database can be updated to reflect the changes in future land uses to produce resultant changes. Work product: Software application and data input for approximately 200 TAZs for build out data for export to main spreadsheet. Estimate of time to complete Task 4.0 and 4.1 is 2 months Population Forecast and Schedule for TAZ's Task 5.0 The Consultant will develop a Population Forecasting Model for the study area. From the build -out population, historic population data and the current population, the mathematical equation for the population curve for Collier County will be generated from computer growth models. The population forecast model will be validated by comparing the characteristics of the curve for similar community's documented growth curves. Work product: Report on population forecast and results in 5 -year increments and analysis of comparable communities. Task 5.1 The input from Task 5.0 will provide the necessary input data for the development schedule and population forecast for each TAZ for exporting to the main spreadsheet for processing. Criteria will be solicited for the sequential order of development. Work product: Software application and input data for sequential order of development of approximately 200 TAZs for export. Estimate of time to complete Task 5.0 and 5.1 is 3 months Sub - Models Task 6.0 The Consultant, with assistance of staff, will develop a commercial model to determine the demand for retail and office space (neighborhood, community, regional) required as a function of time and population as a result of disposable incomes of the population. This will provide guidelines for the apportionment of future land uses for Exhibit A 16A 13 commercial and office services, as well as identifying deficiencies or surpluses of facilities. This model can be updated annually from the data query and build -out model. Work product: Software application for the commercial sub - model. Task 6.1 The Consultant, with assistance from staff, will develop a model to determine the apportionment of land for industrial and wholesale activities to meet future needs. This is not a demand model, but a design model, based on community policy for industrial development. This will serve as guidelines for apportionment of future industrial land uses as a function of time and population. This model can be updated annually from the data query. Work product: Software application for the industrial sub -model Task 6.2 The Consultant, with assistance from staff, will develop a school facility model to determine future school plant facilities needs to meet the demand of the population over time. The supply model will be based in part on state and local guidelines for school plants by type and enrollment. This model can be updated annually from the school district's data. Work product: Software application for the school plant sub -model Task 6.3 The Consultant, with assistance from staff, will develop an open space model to determine the needs based on current level of service or state standards to develop open space (neighborhood, community, and regional parks), the timing of facilities and their location as a function of population. This model can be updated every five years for scheduled capital improvement programs. Work product: Software application for the open space sub -model Task 6.4 The Consultant, with assistance of staff, will develop a sub -model to determine the need, service area, and spatial distribution of fire stations and EMS stations. Work Product: Software application for the fire stations/EMS sub - model. on Exhibit A Task 6.5 16A13 The Consultant, with assistance from staff will develop a sub -model to determine the need, service areas, and facilities for County law enforcement (Sheriff Department) Work product: Software application for the law enforcement facilities sub -model Task 6.6 The Consultant, with assistance from the staff will develop an affordable housing model based on a pro -rata formula of total dwelling units to build -out by five -year increments and location. Work product: Development and results of an affordable housing sub -model Estimate of time to complete 6.1, 6.2, 6.3, 6.4, 6.5 and 6.6 is 6 months Development of the CIGM Task 7.0 The Consultant, with the assistance of staff, will develop the CIGM that forecasts the spatial distribution of the population over time and the apportionment of land uses necessary to meet the needs of the population for the study area. The Consultant, with the assistance of staff, will develop the baseline data for the CIGM. The baseline conditions shall be in tabular form by TAZ's. That information will be displayed on the most current base map of the County, subdivided into zones consisting of TAZ's. Each zone will be inventoried for existing development in accordance with the most current available parcel data as outlined in Task 4.0. In addition, each zone will be inventoried to document the number of housing units by type, the square footage of building area for commercial and office use, the population and its demographics (age, school age), services, employees, and the square footage of industrial uses. The baseline conditions will be developed into an interactive computer model in Excel. The next sub -task will be the documentation of the build -out analysis for the study area. The proposed undeveloped future land uses by intensity and type for each zone will be determined from the zoning, land use codes, parcel data, and task force consensus as outlined in Task 4.1. For each zone, the build -out population and its demographics will be calculated for the Population Forecast Model as well as housing units by type, commercial, and office uses by building area, industrial uses by building area, acres of open space, institutional uses and the number of employees generated. The build -out scenario will also establish the build -out population as the upper limit of the Population 7 Exhibit A 16A 13 Forecast Model. The build -out data will be documented by zones as an interactive computer model in Excel. From the information derived from the foregoing, a computer model will be developed that is population driven, and is based on the Population Forecast Model and interfaces with the sub- models developed to calculate the needs and demands of the population for housing units, commercial and services (in building square footage), industrial building square footage, recreation uses in acres, school plants and institutional uses. In order to determine the spatial distribution of population growth and their needs, the location of water and sewer lines (if applicable), GIS will superimpose them over the base map with the block groups delineated. Growth generators such as water and sewer mains, collectors, major and minor arterial roadways, as well as the characteristics and location of current development, will be inventoried to develop gravity models, biological models and coefficients for the spatial distribution of growth, over time, to build -out. The spatial distribution of growth will be documented by five -year increments to build -out for each zone in the Excel computer model. Data from the CIGM can be used to provide data for the traffic forecast and for planning. The computer model will be provided in electronic format for use by County staff. Upon completion of the development of the CIGM, conceptual utilities master plan scenario will be developed based on the spatial distribution of the population, timing, sequence of development and other conventional approaches. Work product: Integration of data input, sub - models, population forecast, growth coefficients and processing for the development and software applications for the completion of the CIGM. Estimate of time to complete Task 7.0 is 3 months. Task 8.0 Maintenance of the CIGM The Consultant will review the CIGM's operations with the staff so that they will have a working knowledge for its update and use. The Consultant, with the assistance of staff, will develop the required systems for annual maintenance and updating of the CIGM. Work product: Draft operational manual and hands -on instructions for operations. Estimate of time to complete Task 9.0 is 1 month : Exhibit A A13 Final Report Task 9.0 The Consultant will provide the County with 25 bound copies of the final report and also a CD of the report that will allow the County to reprint as many copies of the final report as it wishes. The Consultant will also present a PowerPoint presentation of the findings of the study to the Board of County Commissioners. Work product: 25 bound copies of the final report, CD and presentation Meetings Based on an estimate of 18 months to complete the project, there will be 18 staff task force meetings and 6 Ad Hoc force meetings. (Exhibit B, Time Schedule). Work product: see Task 1.0 and 1.1 Schedule of Services and Fees The Consultant agrees to perform the services outlined under the Scope of Services for the study area for the lump sum fee of $200,000, (Two- hundred thousand dollars), which includes expenses, and will be billed monthly on a percent complete basis. Upon written notice to proceed, the Consultant will complete the work described within 18 months unless amended by mutual consent. Creators of the Interactive Growth Model r' 0 W i j N � N � (D fl) ...1 n (n „t i7oo o asov G N a Q �l O N co 21 O W W Q p O N 77 o Al 0 V7 O C a m 16A 13 m n Q A}unoo awl Y ;;1 t i Q Aiunoo aa 1 EVF.R(:LAD[S OLVp rl v l `•1 �ti�� c '� � a� C s J � I 1 � 1 1 f' t: l — q _ 1 1 t AlunoZ) aped punoo pia 8 Alunoo piwnag 1,. S SR!9 C E C -=3' y O C a m 16A 13 m n Q A}unoo awl Y ;;1 t i Q Aiunoo aa 1 EVF.R(:LAD[S OLVp rl v l `•1 �ti�� c '� � a� C s J � I 1 � 1 1 f' t: l — q _ 1 1 t AlunoZ) aped punoo pia 8 Alunoo piwnag 1,. S SR!9 C E C -=3' y y. o tld r f = = Q tl y y [ [1 v, I_ Y c s J � I 1 � 1 1 f' t: l — q _ 1 1 t AlunoZ) aped punoo pia 8 Alunoo piwnag 1,. S SR!9 C E C -=3' y y. o tld .. .. Alunoo AlpuaH Alunoo AipuaH .. . D �Y Y >a 'n Exhibit A -1 1,. S SR!9 C E C -=3' y y. o tld r f = = Q tl y y [ [1 v, I_ Y c �Y Y >a 'n Exhibit A -1 Exhibit A -1 16A13 0 0 c 0 0 cn a c m m x a INN I I Lill ONE MEMNON 0 0 c 0 0 cn a c m m x a CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM 40te DeceIA&A m Page 4 of 7 PROJECT NAME: Collier Intsrtft Growth Model (CIAGMI PROJECT # N/A PROJECT MANAGER: Mike BOW - BIt71RFP *: N/A MOD *: - 7 gePO#., 4.i' 88581 WORK ORDER # L DEPARTMENT _Compnihensive Planning CONTRACTOR/FIRM NAME: Van Buskirk Rym and AsaoedstmL inc. Original Contract Amount: $ 2000.000.00 (Starting Pant) Current BCC Approved Amount_ i 204.000.00 (Last Total Amount A oved by the BCC) Current Contract Amount: $ 279.000.00 (including AM Changes Prior To This Modification) Chang* Amount $ 20.000.00 Revised ConbucdWork Order Amount: ! 299.000.00 (Including This Change Order) Cumulative Dollar value of changes to this ContraWWork Order: s 99.000.00 Dais of Last BCC Approval 2/24/2009 Agenda loam 0 16A3 Percentage of #w change overfunder current contact amount 17.7X Formula: (Revised Amount / Last BCC approved amount )-1 CURRENT COMPLETION DATE (S): ORIGINAL* 3-31 -2006 CURRENT: Describe the change{:): To allow for the consultant of the Collier Inter- Active Growth Model to pr�vicie the annual update of the CIGM and to continue workkg with the Horizon Oversight, C4mmitk2 Specify the nmons for the change(:) C 1. Planned or Elective 0 2. Unforeseen Conditions r 3. Quantity Adjustment* C" 4. Correction of Errors (Plans, Specifications or Scope of Work) Q & Value Added C' 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(:). Identify all negative Impacts to the project S this change order were not processed: The gym3 iaht Committee could not continue to function as directed by the BCC and the CIGM in*mnation would banomA eutdatad This change was requested by: IlContractodConsultant Ca Owner A Using Deparhrwnt 11 CDES ❑Design Professional ARegulatory Agency (Specify) Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: ❑ Yes ® NO This form is to be signed and dated. APPROVED BY: Date: fO -14 -10 Project Manager c. REVIEWED BY: Dale: f - Contract pecialist CHANGE ORDER CHANGE ORDER NO., iI TO: Van Buskirk, Rvffel and Associates Inc. 100 Estero Boulevard Suits Fort Myers Beach, Florida 33931 DATE: October 28.2010 16A13 Agenda Item No. 16A13 December 14, 2010 Page 5 of 7 CONTRACT NO. BCC Date: 09r26/2006 Agenda Item: 16A2 PROJECT NAME: Collier County Inter - Active Growth Model (CIGM) PROJECT NO.: Under our ORIGINAL AGREEMENT dated September 26. 2006. You hereby are authorized and directed to make the following change(s) in accordance with terms and conditions of the Agreement To allow for the annual updating of the CIGM and for quarterly consultant interaction with the Horizon Study Oversight Committee. FOR THE Additive Sum of: $20,000.00 Original Agreement Amount . $200.000.00 Sum of Previous Changes $79,000.00 This Change Order Add $20.000.00 Present Agreement Amount $299.000.00 The time for completion shall be increased by 365 calendar days due to this Change Order. Accordingly, the Contract Time is now 48 months 1,460 calendar days. The substantial completion date is 9-30 -2011 and the final completion date is 9-30 -2011. Your acceptance of this Change Omer shall constitute a modification to our Agreement and will be performed subject to all the same terms and conditions as contained in our Agreement indicated above, as fully as if the same were repeated in this acceptance. The adjustment, if any, to the Agreement shall constitute a full and final settlement of any and all claims of the Contractor arising out of or related to the change set forth herein, including claims for impact and delay costs. Accepted: October 28, 2010 CONTRACTOR: Van Buskirk Rvffel and Assog tes Inc By: Ca on Ryffel, AMP-, Vice President OWNER: BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA By: Mike Bosi, AICP, Project Manager or Agenda ln,60.413 December 14, 2010 Page 6 of 7 DIVISION DEPUTY M MSTRATOR By: Nick Casalanguk* Growth Management Division CONTRACT SPECIALIST By: , A* I-A M -i�i wood BOARD OF COUNTY CON M[SIONERS OF ATTEST:. . COLLIER COUNTY FLORIDA Dwight E. Brock, Clerk Fred Coyle, Chairman Approved As to Forth And Legal Sufficiency: County Attorney -1an9e Order 7 Van Buskirk, Ryfgel- and Associates, Inc, 2 16A1 3 Agenda Item No. 16A13 December 14, 2010 Page 7 of 7 Van Buskirk. Rvffel and Associates. Inc. Planning Consultants 100 Estero Boulevard, Suite 434 Fort Myers Beach, Florida 33931 Phone: (239) 463 -3929 Fax: (239) 463 -6050 Email: interaromodelftaol.com Charter Members American Planning Association and American Institute of Certiffed Planners The consultant has provided the methodology for updating the CIGM and staff needs to apply the procedures and internal design which uses different data banks. The scope of services for the consultant in order to achieve these objectives is as follows: Scone of Services Assist staff with the update of the baseline 2010 development data for baseline 2009 data for the numerous zones of the CIGM. Data includes dwelling units, square footage of commercial and industrial space, acres of parks by type, school plants by type, fire%ms stations, sheriff facilities, and hotel/motel units. Prepare spreadsheets with data by clusters for annual reports to managers, policy makers, etc. Identify trends since 2009. • Assist staff with the update of the 2009 build -out development data for the numerous zones in the CIGM. Data types are similar to the baseline data and reflect the development yield at build -out. The algorithms for the RLSA and the RFMUD will be updated as well as any changes in the FLUE and its development. Prepare spreadsheets with data by clusters for annual reports to mangers, policy makers, etc. Identify changes since 2009 report. • Monitor the changes to determine the rate of development, impacts and effects. • Meet with Oversight Committee on a quarterly basis to review and revise parameters as needed for the size, timing and service areas of facilities and facilitate a better understanding of the working of the CIGM with the Committee. • To continue to assist staff to develop internal procedures to collect data monthly and to accumulate data for annual updates through geo -coded development data on a continuing basis. SCHEDULE OF SERVICES AND FEES The Consultant agrees to perform the work task outlined above under the Scope of Services for the study area East of CR 951 at an hourly rate of $150 (one hundred fifty dollars) per hour, plus out of pocket expenses, billed monthly, not to exceed S 20,000, unless authorized to do so and shall upon written notice to proceed, complete the work assigned described in the scope of services. CHANGE ORDER CHANGE ORDER NO. Five TO: Van Buskirk. Rvffel and Associates. Inc. 100 Estero Boulevard Suite 434 Fort Myers Beach, Florida 33931 A 0 A 1.3 Agenda Item No. 16A4 October 26, 2010 Page 4 of 4 CONTRACT NO.45 -88581 BCC Date: 09/26/2006 Agenda Item: 16A2 DATE: September 24, 2010 PROJECT NAME: Collier County Inter - Active Growth Model (CIGM) PROJECT NO.: Under our ORIGINAL AGREEMENT dated September 26, 2006. You hereby are authorized and directed to make the following change(s) in accordance with terms and conditions of the Agreement: To allow for the annual updating of the CIGM and for quarterly consultant interaction with the Horizon Study Oversight Committee. FOR THE Additive Sum of: Original Agreement Amount Sum of Previous Changes This Change Order Add Present Agreement Amount $20,000.00 $200.000.00 $54.000.00 $20.000.00 $274.000.00 The time for completion shall be increased by 365 calendar days due to this Change Order. Accordingly, the Contract Time is now 48 months 1,460 calendar days. The substantial completion date is 9 -30 -2011 and the final completion date is 9-30 -2011. Your acceptance of this Change Order shall constitute a modification to our Agreement and will be performed subject to all the same terms and conditions as contained in our Agreement indicated above, as fully as if the same were repeated in this acceptance. The adjustment, if any, to the Agreement shall constitute a full and final settlement of any and all claims of the Contractor arising out of or related to the change set forth herein, including claims for impact and delay costs. Accepted: September 24, 2010 CONTRACTOR: Van Buskirk. Ryffel and Associates. Inc. BY � By: Y Carleton R el I , Mice President OWNER: BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA Mike Bosi, AICP, Project Manager