Backup Documents 09/14/2010 Item #16F 1ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP1 6 F lb
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Priat on pink paper_ Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forward.td to the Board Office only fltYer the Board has oaken action on the item.)
ROUTING SLIP
Complete routing fines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
., „f the Chaumas W s si am.P d�aw n lin, thrnuoh muting line., 41 through #4. complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s)
(list in routing order)
Office
Initials
Date
1.
Cx !L
(Initial)
o
2.,/
_a
Agenda Item Number
3.
Approved by the BCC
`
4.
by the Office of the County Attorney. This includes signature pages from ordinances,
Type of Document
5' Ian Mitchell, Executive Manager
Board of County Commissioners
Attached
9 /
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
rot
Name of Primary Staff
"—T
low
Phone Number
� 662 031
Contact
Cx !L
(Initial)
o
Agenda Date Item was
, y-� ^
`�
Agenda Item Number
0AVLnecd C�' Q
Approved by the BCC
`
by the Office of the County Attorney. This includes signature pages from ordinances,
Type of Document
Number of Original
resolutions, etc. signed by the County Attorney's Office and signature pages from
Attached
Documents Attached
contracts, agreements, etc. that have been fully executed by all parties except. the BCC
INSTRUCTIONS & C:HECKLIST
i,
I Forms/ County Forms/ BCC Forms/ Original Documents Routiag Slip W WS Original 9.03 -04, Revised 1.26 -05, Revised 2.24.05
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except. the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Sue Pilson in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. B:; awiue of your deadlines!
- The - document was approved by the BCC -on- ' °)'- J�(enter date) and all- changes
6..
made during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes, if applicable.
I Forms/ County Forms/ BCC Forms/ Original Documents Routiag Slip W WS Original 9.03 -04, Revised 1.26 -05, Revised 2.24.05
16F 1 b
ITEM NO.: DATE RECEIVED:
FILE NO.:
ROUTED TO: 1� �� 7- 2—LA
DO NOT WRITE ABOVE THIS SPACE (Orig. 9/89; Rev. 6/97) l
REQUEST FOR LEGAL SERVICES
(Please type or print)
Date: D 11 To: Office of the County Attorney, Attn: 5C04-1 TQ_QC.F1
From: �1r1Qr l FGY 5u r 1
(Name) — (Title)
(Division) (Department)
Telephone # (Very Important): a rJ - `A (D 3 C7
Re: -Tf-an 5 per a k i or)
(Subject) U
BACKGROUND OF REQUEST/PROBLEM:
(Describe problem and give background information - be specific. concise, and articulate.)
pt5. Ae0ceUk2� (SL -t-ta c- eat.
(Are there documents or other information needed to review this matter? If yes, attach and reference this information.)
This item has/has not been previously submitted.
(If previously submitted provide County Attorney's Office File No.)
ACTION REQUESTED:
(Be very specific. Identify exactly what you need in the way of legal services.)
OTHER COMMENTS:
cc:
(All requests must be copied to your appropriate Division Head or Constitutional Officer.)
NOTE TO COUNTY ATTORNEY STAFF: Please make sure any correspondence (emails,
memos, etc.) as well as meetings, time, etc. be properly inputted into the appropriate Client
Profiles RLS Case.
04-COA- 01206/3514
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STUDENT SCHOOL YEAR TRANSPORTATION AGREEMENT
THIS AGREEMENT made for the 2010/2011 School Year, by and between the District School Board of Collier
County, Florida ( "the School Board ") and Board of County Commissioners, Collier County, Florida ( "the
County ").
WHEREAS, Chapter 1006 of the Florida Statutes authorizes local School Boards to enter into Agreements
with nonprofit corporations and nonprofit civic associations and groups for the transportation of school age children
for activities sponsored by these Organizations, and
WHEREAS, the County is a nonprofit corporation, nonprofit civic association, or governing body of a
municipality, county, or state agency duly authorized to enter into this Agreement and bind the County thereto, and
WHEREAS, the School Board has the right to restrict dates, times and locations.
WHEREAS, the School Board desires to assist the County in providing transportation to school age
children for activities sponsored by the County on the terms and conditions set forth herein, and
WHEREAS, this Agreement contemplates two (2) use options with concomitant reimbursement from the
County to the School Board.
IT IS THEREFORE AGREED: that the School Board shall provide buses, drivers and Exceptional
Student Education ( "ESE ") attendants to the County in accordance with the terms of this Agreement. For the
purposes of this Agreement, an "operated mile" is defined as every mile driven for each bus operated in support of
the County's program, whether with passengers or not, and to include necessary trips to and from a School Board
Transportation Department facility. Mileage will be recorded and billed by the School Board and will be paid as
billed by the County. The parties further agree as follows:
Option A —Bus and Driver
a. County shall reimburse the School Board for each vehicle with driver at the rate of $37.80
per hour and $2.30 per operated mile for each bus.
b. County will be billed a minimum of two hours plus mileage for each vehicle and driver.
2. Option B — Bus, Driver and ESE Attendant
a. County shall reimburse the School Board at the rate above plus an additional $32.40 per
hour for an attendant.
3. The rates described in paragraph I a above are based on conditions current as of July 21, 2010. In
the event that these conditions change, for example, increased fuel or labor costs, the School Board
shall have the right to pass those increased costs on to the County in the form of an increase in the
rates shown in paragraph I a above.
4. The County agrees that in the event of a cancellation, the School Board will be given at least 24
hours advance notice. In the event that notice of cancellation issued to the School Board is less
than 24 hours, a 2 hour charge per vehicle will be due and payable to the School Board.
16F 1b
5. Payment for services rendered or due shall be billed by the School Board by the 10 °i of each month
and paid by the County by the 30 °i of each month. Payment shall be made in compliance with Ch.
218, Fla.Stat., the Local Government Prompt Payment Act.
6. By entering into this Agreement, you agree to indemnify and hold harmless the School Board from
liability resulting from any injury or accident during the process of transportation and its officers,
board members, agents and employees from and against any and all tines, suits, claims, demands,
penalties, liabilities, costs or expenses, losses, settlements, judgments and awards and actions of
whatever kind or nature, attorney's fees and costs are excluded (and costs and fees on appeal), and
damages (including, but not limited to, actual and consequential damages) arising from any
negligent, willful or wrongful misconduct, knowing misrepresentation or breach of the Agreement
by such party, its officers, board members, agents or employees. The foregoing aside, this
paragraph shall not be construed in any way to alter the State's waiver of sovereign immunity or
extend the parties liability beyond the limits established in Section 768.28 Florida Statutes.
7. The County agrees that at all times material to this Agreement, it shall provide liability insurance
coverage in the minimum amounts of $1,000,000 on any claim orjudgments and $2,000,000 on all
claims and judgments arising from the same incident occurrence. The County shall present proof
of insurance coverage before approval of this Agreement by the Board.
8. The County agrees that there shall be no fee charged to passengers on the bus.
9. The use of vehicles by the County shall at all times be subject to the laws of the State of Florida,
the provisions of the Florida Administrative Code, and rules adopted by the School Board.
10. The Agreement shall commence on the day and year signed by the agencies, not before August 23,
2010, and remains in effect through June 9, 2011.
11. County shall provide proof of its non -profit status prior to execution of this Agreement.
12. This Agreement represents the entire Agreement between the parties and may not be amended
except by written instrument signed by all parties hereto.
13. All the terms and provision of this Agreement shall be binding upon, inure to the benefit of, and be
enforceable by the parties and their legal representatives, successors and assigns.
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IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year signed by the agencies.
The Disttrict School Board of Collier County, Florida
� "//- La /0
Stauring, Director
Date
Dr. Russell Clukey, Executive Director of Support Services
1
') Date r 4 I 1 L0 10
j
Jo 'ishbane, District General Counsel
Signed in the Presence of:
Attested To By
Board of County Commissioners, Collier County,
Florida
`a
By.
Title: C N A %e—&l AN Date —° P l4 l 0
By:
ATTEST Title:
DWIGHT E. 9R60K,.0LERK
BY: O _
ill M Sri t
A� Mwy
Date
Approved as to 7
Deputy County Attorney
3
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