Backup Documents 07/27-28/2010 Item #16F 9ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 Q
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 7
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines k 1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines k 1 through N4, complete the checklist, and forward to Sue Filson (line NA.
Route to Addressee(s)
(List in routing order
Office
Initials
Date
1.
appropriate.
(Initial)
Applica ble)
2.
Original document has been signed/initialed for legal sufficiency. (All documents to be
Agenda Item Number
�)
3.
,� r_,' "
4.
by the Office of the County Attorney. This includes signature pages from ordinances,
Number of Original
5. Ian Mitchell, BCC Office
Supervisor
Board of County Commissioners
Documents Attached
�I23j
(a
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the 13CC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
)
Phone Number
N/A (Not
Contact
appropriate.
(Initial)
Applica ble)
Agenda Date Item was
Original document has been signed/initialed for legal sufficiency. (All documents to be
Agenda Item Number
�)
A roved b the BCC
,� r_,' "
Type of Document
by the Office of the County Attorney. This includes signature pages from ordinances,
Number of Original
Attached
( c -, .
Documents Attached
INSTRUCTIONS & CHECKLIST
1: Forms/ County Forms/ BCC Forms / Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18 09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applica ble)
I.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.
2.
All handwritten strike- through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
! r�
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
k}
5.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mithchell in the BCC of fice within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of vour deadlines!
6.
document was approved by the BCC on I �enter date) and all changes
1The
made during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes, if applicable.
1: Forms/ County Forms/ BCC Forms / Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18 09
16F9
MEMORANDUM
Date: July 29, 2010
TO: Len Price, Administrator
Administrative Services Division
FROM: Teresa Polaski, Deputy Clerk
Minutes and Records
Re: Interlocal Agreement with the Clerk of Courts
Enclosed is two (2) copy of the document as referenced
above (Agenda Item #16F9) approved by the Board of County
Commissioners on Tuesday, July 27, 2010.
If you should have any questions, you may contact me at extension 252-
8411.
Thank you,
Enclosure (s) (1)
INTERLOCAL AGREEMENT BETWEEN THE BOARD OF COUNTY
COMMISSIONERS Q
THE CLERK OFTHE C RC OF
T COURT FOR COLLIER OUN Y, FLORIDA
This Agreement is made and entered into this 27th day of _July_, 2010 , by and
between the Board of County Commissioners of Collier County, Florida, a political subdivision
of the State of Florida (hereinafter referred to as the `Board ") and the Collier County Clerk of
the Circuit Court (hereinafter referred to as the "Clerk ").
WHEREAS, the Board of County Commissioners is the legislative and governing body
of the County in accordance with Chapter 125, Florida Statutes and has authority to enter into
this Agreement on behalf of the Board; and
WHEREAS, the Clerk is an independent constitutional county fee officer as defined by
Section 218.35 Florida Statutes, and will continue to be a fee officer under this Agreement, and
has the authority to enter into this Agreement on its behalf, and
WHEREAS, the Board and the Clerk desire to enter into an agreement for the provision
of constitutional and statutorily required financial, accounting, investment, pre- auditing services,
and other mutually agreed upon services, and to take minutes of the meeting of the Board of
County Commissioners; and
WHEREAS, together, the Board and the Clerk may provide annual budgetary certainty
to both entities;
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual
covenants and promises hereinafter set forth, the parties do hereby agree as follows:
Section I. INCORPORATION OF RECITALS
The recitals stated above are incorporated into this Agreement and made a part of this
Agreement as if fully set forth herein. The parties have relied on these recitals as an inducement
to entering into this Agreement.
Section H. SCOPE OF SERVICES
The Clerk will perform the constitutional and statutory duties of the Clerk's office and
agrees to provide other services that may be requested by the Board. These services and the
budget allocation associated with the performance of said services are specified in Exhibits "A"
and "B" of this Agreement. The service levels reflected are those approved by the Board for
FYI 0/11. Additional services, if requested by the Board, may require additional funding. The
1
Clerk and the Board further agree to work in a cooperative manner to develop processes and
procedures that will facilitate the efficient and effective delivery of the services provided and to
participate cooperatively in business process management exercises that may improve and
streamline these processes.
Section III. EXPANSION OR ELIMINATION OF SERVICES
In the event that either party desires to materially alter the Scope of Services set forth in
Exhibit "A," both parties agree to negotiate in good faith a potential amendment to this
Agreement. Any alteration or amendment to this Agreement, shall not take effect unless reduced
to writing and duly executed by both parties.
Section IV. TERM
The initial term of this Agreement shall be October 1, 2010 to September 30, 2011 and
shall remain in effect unless earlier terminated pursuant to the termination terms of this
Agreement. After the expiration of the initial term, and if this Agreement has not otherwise been
terminated as provided below, the provisions of this Agreement, with the exception of Exhibit B
— Proposed Funding Level, shall be automatically extended beginning on October 1, 2011 and on
each October ls` thereafter, subject to funding approval by the Board, annually for a successive
one year term, unless either party provides the other party with a written notice of intent not to
renew such Agreement no less than ninety (90 days) prior to the end of the initial term or any
subsequent one year term.
Section V. TERMINATION
Either party may terminate this Agreement by giving the other party not less than 90 days
prior written notice of such intent to terminate, in which event termination shall be effective on
September 30 of the then current term. This Agreement shall be subject to immediate
renegotiation should there be changes in Florida law related to the Clerk's duties to the Board or
changes in statutory funding provisions in effect as of July 1, 2010, or if a reduction in Board
revenues results in the need for cuts to the Board's budgets.
In the event of termination, after the effective date of termination, the parties shall be
relieved of any further obligation to, and shall have no recourse against one another under this
Agreement except for (i) any breach of this Agreement that occurred prior to the effective date of
such termination, provided that the non - defaulting party has given written notice thereof to the
2
other party prior to the effective date of such termination, and (ii) Section XIV IndemnificaJn6 F 9
Any advance funding provided by the Board to the Clerk under this Agreement that has not been
spent or obligated in the form of a contract or purchase order for goods or services received prior
to the effective date of termination, shall be refunded to the Board within thirty (30) days
following the effective date of such termination. Should positions be terminated as a result of
the termination of this Agreement, any associated termination benefits established by the Clerk's
benefits plan in effect on the date of notice of intent to terminate this Agreement, (i.e. sick leave
and vacation payout) or state or federal requirement (i.e. retirement, unemployment, or other
mandated benefits) for positions paid under this Agreement or prorated portion of benefits for
allocated positions under this Agreement will be considered as funds obligated prior to the
effective date of the termination. Should there be insufficient advance funds to cover the full
cost of these termination benefits, the Board will provide for the deficit to the limit of the
liability incurred related to this action.
Termination of this Agreement shall not impact in any way the parties'
obligations that exist independent of this Agreement.
The grounds for termination and the remedies set forth in this paragraph are intended to
be cumulative with those set forth in other paragraphs of this Agreement, as well as others
available to the parties either at law or in equity.
Section VI. PAYMENT FOR SERVICES
The Board agrees to fund the Clerk as Clerk to the Board for services described in
Section I. SCOPE OF SERVICES and at the levels as further detailed in Exhibits "A" and `B" of
this Agreement. This Agreement does not cover the charges the Board incurs for the costs of
verbatim reporting, minutes, and other services, if any, that the Board requests of, and has
historically paid to, the Clerk (other than meetings of the Board of County Commissioners). The
Board acknowledges that it will continue to be responsible for any such charges in addition to the
amount set forth herein. Costs for Board approved facilities and other statutorily required costs
will continue to be paid by the Board.
After the first term of this agreement, the Clerk shall provide on or before May 1" of each
year of each term of this agreement, a proposed funding level for services to be provided to the
Board, statutorily required costs, and other agreed upon costs for the upcoming fiscal year that is
not inconsistent with the budget guidance provided by the Board for its staff and operations,
which amount shall be budgeted by the Board, subject to reasonable review by the Board and
3
contingent upon the availability and appropriation of sufficient funds lawfully expendable by the 9
Board. Any policy variance would be identified for Board review and funding consideration.
The Clerk shall utilize these funds for the purpose of providing those services specified in
the Scope of Services. Any use of these funds outside that which is approved by the Board as
part of this Agreement must be approved in advance by the Board and must be used to benefit or
provide service to the Board. Any of these funds provided by the Board may not be used to hire
outside legal counsel to engage in preparation for or litigation against the Board as the defendant
(with the exception of a writ of mandamus for public records) without the explicit approval of
the Board. A use of the funds provided to the Clerk by the Board for any purpose outside the
Scope of Services shall be considered a material breach of the Agreement and cause for
immediate termination. Provided, however, that the Clerk is not precluded from the movement
of funds between authorized line items at the Clerk's discretion.
During each year of each term of this Agreement, the Board will fund 2/12`h of the
amount identified herein on each October I" and 1/1 Vh of the remaining amount on the first day
of each month thereafter commencing on each November I" and ending on each September I".
Section VII. DISPUTE RESOLUTION
The parties shall attempt to resolve any and all disputes arising out of this Agreement in
good faith and in accordance with this section.
Routinely identified issues will be reviewed by the appropriate Clerk staff and
Board staff and attempts made to resolve any issue. Either party, upon request, will provide
documents necessary for review of any issues in dispute. Should any item not be mutually
resolved, the appropriate Clerk staff and Board department heads shall meet at the earliest
opportunity, but in any event no later than 30 days from the date the Dispute Notice is received
to discuss and resolve the dispute. If the dispute is resolved to the mutual satisfaction of both,
the department heads shall report their decision, in writing, to the County Manager and the Clerk
of the Court.
If the department heads are unable to reconcile the dispute, they shall report their impasse
to the County Manager and the Clerk of the Court, who shall then convene a meeting at their
earliest convenience, but in any event no later than 30 days following notice of impasse to
attempt to reconcile the dispute.
4
If a dispute is not resolved by the foregoing steps within 30 days of the meeting between
the County Manager and Clerk of the Court, the County Manager will place the item on the
Board of County Commissioners' agenda for discussion with the Clerk.
Section VIII. ASSIGNMENT
Neither party may assign any portion of this Agreement without the prior written consent
of the other party. Any assignment contrary to the provisions of this paragraph may be deemed a
default of the Agreement and, at the option of the non - defaulting party, shall not convey any
rights to the assignee.
Section IX. COMPLIANCE WITH APPLICABLE LAW
In providing the Scope of Services and otherwise carrying out its obligations
under this Agreement, the Clerk and the Board shall comply with all applicable law.
Section X. NON - WAIVER
Failure to enforce or insist upon compliance of any of the terms or conditions of this
Agreement or failure to give notice or declare this Agreement terminated shall not constitute a
general waiver or relinquishment of same, or of any other terms, conditions, or acts; but the same
shall be and remain at all times in full force and effect.
Section XI. NOTICE
If written notice is required in this Agreement, such notice shall be given by hand-
delivery, recognized overnight delivery service, or by first class mail, registered and return
receipt requested to the Board as follows:
County Manager
3301 Tamiami Trail, East
Harmon Turner Building, 2nd Floor
Naples, Florida 34112
and to the Clerk as follows:
Clerk of the Court
Courthouse Annex — 2nd Floor
3301 Tamiami Trail East
Naples, FL 34112
5
Section XII. FORCE MAJEURE
16F9
A party's timely performance of its obligation under this Agreement, only to the extent it
is specifically affected thereby, shall be suspended, without forfeiture of any performance bond
or the incurring of any financial liability, when and only for as long as performance of such
obligations is prevented by reasons of any of the following cases: (i) acts of God, including
without limitation, severe weather events, (ii) operation of law, and (iii) any other event beyond
the reasonable control of the party whose performance is affected, to the extent not caused by
such party's willful or negligent acts or omissions, except in those cases where that party could
have reasonably foreseen and reasonably avoided that occurrence. The party affected by any
such event shall give written notice to the other party as soon as practical after it becomes aware
of such event and, to the extent practical, shall specify the anticipated length in delay. The
affected party shall use reasonable efforts to minimize the impact of that delay on the party's
performance. Neither party shall be liable to the other part for damages caused by such events.
Section XIII. CHOICE OF LAW, VENUE, AND SEVERABILITY
This Agreement shall be construed and interpreted in accordance with Florida law.
Venue for any actions brought in relation to this Agreement (to the extent not subject to Section
VII of this Agreement pertaining to dispute resolution) shall be in a court of competent
jurisdiction in Collier County, Florida. If any provision of this Agreement is subsequently held
invalid, the remaining provisions shall continue in effect.
Section XIV. Indemnification
Each party agrees to indemnify, defend and hold harmless the other parry, its officials,
officers and employees, from and against all liabilities, damages, costs and expenses, including
but not limited to a reasonable attorney's fees, to the extent the same are cause by the negligent
or wrongful acts or omissions of the indemnifying party, or its officials, officers, or employees,
in the performance of the Agreement. The liability of each party, as set forth in this Paragraph,
is intended to be consistent with limitations of Florida law, including the State's waiver of
sovereign immunity pursuant to Section 768.28, Florida Statutes. No obligation imposed by this
Paragraph shall be deemed to alter said waiver or to extend the liability of a party beyond such
limits, nor shall any such obligation be deemed construed as a waiver of any defense of
sovereign immunity to which the indemnifying party may be entitled.
11
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to 6e
executed by their appropriate officials, as of the date first above written.
Witness:
Witness:
ATTEST.
DWIGH7U. BR K, Ci I
lip w, ±
ecqueli ved as to" q'm' `and le
V
e Hubbard, Assisi
y Attorney
CO, JE CO NTY CLERK OF COURT
By:
DVMt E. roc
BOARD OF COUNTY COMMISSIONERS
c COLLIER COUNTY, FLORIDA
-1 d — By:
ZK Fred Coyle, CHAIRMAN
7
Exhibit A: Scope of Services 16 F 9
General Accounting:
Maintenance of general ledgers, funds and accounts; preparation of trial balance, balance
sheet, statement of cash flows and expense and revenue statements and other required monthly,
quarterly and /or annual financial reports; reconcile bank accounts; maintain schedules of fixed
assets and coordinate annual physical inventory. Prepare the annual Comprehensive Annual
Financial Report (CAFR) and associated filings.
Management Reporting:
The Clerk will prepare various management reports in accordance with State and local
laws and ordinances and as reasonably requested by the Board. Examples of such include CRA
reports and utility financial statements.
Accounts Payable:
Process properly approved requests for payments according to generally accepted
accounting principles and in accordance with law and the lawful processes and procedures
adopted by the Board. Prepare and distribute payments, by check, electronic transfers,
purchasing card; maintain General and Subsidiary payable ledgers; respond to vendor requests
for payment information and history in accordance with applicable laws of Florida and the lawful
processes and procedures adopted by the Board; prepare and timely distribute 1099 tax forms,
and any other required Federal and State forms or reports regarding payments to vendors for
accounts payable.
Cash Management and Accounts Receivable:
Reconcile and post cash receipts; prepare and distribute bills and invoices for services
rendered by the Board in accordance with generally accepted accounting principles and the
lawful processes and procedures adopted by the Board. To ensure the Clerk's compliance with
all applicable laws, the Board will timely approve interagency billings, deposit funds received
within seven (7) days, and provide access to necessary transactional details.
Payroll Preparation and Distribution:
Prepare payroll checks and vouchers in accordance with generally accepted accounting
principles and the lawful processes and procedures adopted by the Board; prepare off -cycle
payroll checks and vouchers as requested by the Board (the Board will endeavor to limit such
requests so as not to unreasonably disrupt operations); prepare and submit monthly, quarterly, or
as otherwise required, state and federal payroll reports; ensure distribution of payroll deductions,
garnishments, taxes and withholdings, and payment of payroll taxes; prepare and distribute end
of year payroll reports, statements of earnings and W -2 forms; provide copies of payroll checks,
vouchers or W -2 forms as required by law and requested by the Board.
The Board will coordinate with the Clerk's staff as early in the process as possible to
ensure appropriate time is allocated to implement Board initiated changes to payroll processing.
All changes will follow appropriate testing and system change protocols. Board staff will be
available for such testing and training as is necessary to implement changes.
Debt Management:
The Clerk is responsible for debt management in accordance with the lawful direction of
the Board and arbitrage calculations.
M
16F9
Investment Management:
Manage the investment of Board funds in accordance with Florida Statute and the Board
of County Commissioners' lawful adopted investment policy using best practices and financial
advice. The Clerk will continue to provide a monthly summary of investments on the Clerk's
website for public access. Additionally, the Clerk will provide an update as to the status of the
Board's investment portfolio on a quarterly basis or as necessary at a publicly noticed Board of
County Commissioners meeting.
Management and Maintenance of ERP System (SAP):
Manage and maintain the hardware, software, software licenses and related equipment
and services required to operate the Board's Enterprise Resource Planning (ERP) systems with a
high degree of reliability (100% availability under normal conditions during regular work hours,
down time for maintenance must be coordinated with the Board) in accordance with the lawful
direction and strategy of the Board and coordinated with the Clerk; apply patches and
enhancement packs and test same; develop and implement appropriate system backup
procedures; and cross -train Board staff to provide backup and additional resources.
Minutes and Records:
Ensure the taking of minutes of public meetings in accordance with the direction of the
Board, in the form and format directed by the Board, and in compliance with State law and as
additionally requested and funded by the Board; manage and maintain said minutes in
accordance with the direction of the Board and in compliance with State law.
Value Adjustment Board:
Serve as clerk to the Value Adjustment Board performing or providing such services
necessary for said Board to perform its statutory requirements including taking minutes and
mediation services.
External Auditing Services:
Manage and coordinate the external audit services (Comprehensive Annual Financial
Report ICAER1, Single Audit, and Agreed Upon Procedures Audits, where appropriate).
Additional services as may be mutually agreed upon.
9
Exhibit B — Proposed Funding Level
FY 2010 FY 2011
Budget Reauest
Total Clerk of Courts
16F9
Personal Services
$
5,554,700
$
5,604,900
$ 50,200
0.90%
Operating Expenses
$
1,765,900
$
1,605,500
$ 1160,400)
-9.08%
Capital Outlay
$
87,900
$
116,600
$ 28,700
32.65%
Sub -Total
$
7,408,500
$
7,327,000
$ (81,500)
-1.10%
Clerk's Fees
$
2,135,000
$
2,317,100
$ 182,100
8.53%
Net Cost to Board
$
5,273,500
$
51009,900
$ (263,600)
-5.00%
Total FTEs
77.06
74.48
(2.58)
-3.34%
Total Net Cost to the Board Changes by Division
General Administration"
$
447,300
$
515,100
$ 67,800
15.16%
Clerk to the Board
$
3,227,100
$
3,239,900
$ 12,800
0.40%
Clerkto the Circuit Court
S
159,800
$
84,400
$ (75,400)
- 47.18%
Clerk to the County Court **
$
323,900
$
189,500
$ (134,400)
- 41.49%
Recording * * **
$
(315,700)
$
(835,100)
$ (519,400)
164.52%
Management Information Services " *"
$
1,431,100
$
1,816,100
$ 385,000
26.90%
Division Totals
$
5,273,500
$
5,009,900
$ (263,600)
-5.00%
Total FTE Changes by Division
General Administration*
4.80
4.80
0.00
0.00%
Clerk to the Board
39.00
38.00
(1..00)
-2.56%
Clerk to the Circuit Court
1.00
0.00
(1.00)
- 100.00%
Clerk to the County Court "*
2.24
2.08
(0.16)
-6.98%
Recording " * **
19.00
18.00
(1.00)
-5.26%
Management Information Services * **
11.02
11.60
0.58
S.26%
FTE Totals
77.06
74.48
(2.58)
-3.34%
* Represents 32 %oftotaI costs and FTEs for General Administration overhead departments
*'Satellite costs are prorated at the rate of 52% of total Satellite costs and FTEs. Remaining portion is for Court related
activity and is funded by the State of Florida.
In FY 2010, Court employees were removed and remaining cha rges were allocated between the Clerk and the BCC.
In FY 2011, Court employees were removed, SAP employees were allocated to the BCC, & the remaining charges
were prorated between the BCC and the Clerk.of Florida.
** *`Recording produces more revenue than expenditures & the balance is used to offset the General Funds.
Clerk's expenses decreased by 1.1 %and FTEs decreased by 3.34 %. Clerk's fees for services increased by 8.53 %. Per
Board policy, net cost to the BCC is decreasing by 5.0 %.
10
11
2010
FY 2011
16 F 9
FY
Reauest
Inc
/Dec
%Inc /Dec
General Administration
Budget
Clerk's Administration '
Personal Services
$
211,000
$
207,000
$
(4,000)
-1.90%
Operating Expenses
$
211,500
$
148,900
$
(62,600)
- 29.60%
Capital Outlay
$
2,500
$
-
$
(2,500)
- 100.00%
Total
$
425,000
$
355,900
$
(69,100)
- 16.26%
Clerk's Fees
$
264,900
$
118,400
$
(146,500)
- 5530%
Net Cost to Board
$
160,100
$
237,500
$
77,400
48.34%
FTEs
1.92
1.92
0.00
0.00%
Clerk's Accounting '
Personal Services
$
132,400
$
135,400
$
3,000
2.27%
Operating Expenses
$
13,400
$
12,400
$
(1,000)
-7.46%
Capital Outlay
$
-
$
-
$
-
N/A
Total
$
145,800
$
147,800
$
2,000
1.37%
Clerk's Fees
$
-
$
-
$
-
N/A
Net Cost to Board
$
145,800
$
147,800
$
2,000
1.37%
FTEs
1.60
1.60
0.00
0.00%
Records Management'
Personal Services
$
96,200
$
83,600
$
(12,600)
- 13.10%
Operating Expenses
$
45,200
$
46,200
$
1,000
2.21%
Capital Outlay
$
-
$
-
$
-
N/A
Total
$
141,400
$
129,800
$
(11,600)
-8.20%
Clerk's Fees
$
-
$
-
$
-
N/A
Net Cost to Board
$
141,400
$
129,800
$
(11,600)
-8.20%
FTEs
1.28
1.28
0.00
0.00%
Clerk to the Board
Finance and Accounting
Personal Services
$
2,625,300
$
2,628,200
$
2,900
0.11%
Operating Expenses
$
196,300
$
139,200
$
(57,100)
- 29.09%
Capital Outlay
$
2,000
$
6,000
$
4,000
200.00%
Total
$
2,823,600
$
2,773,400
$
(50,200(
-1.78%
Clerk's Fees
$
-
$
-
$
-
N/A
Net Cost to Board
$
2,823,600
$
2,773,400
$
(50,200)
-1.78%
FTEs
35.00
34.00
(1.00)
-2.86%
Board Minutes and Records
Personal Services
$
207,200
$
212,100
$
4,900
2.36%
Operating Expenses
$
293,300
$
291,900
$
(1,400)
-0.48%
Capital Outlay
$
7,500
$
76,500
$
69,000
920.00%
Total
$
508,000
$
580,500
$
72,500
14.27%
Clerk's Fees
$
104,500
$
114,000
$
9,500
9.09%
Net Cost to Board
$
403,500
$
466,500
$
63,000
15.61%
FTEs
4.00
4.00
0.00
0.00%
Clerk of the Circuit Court
Circuit Civil
Personal Services
$
-
$
-
$
-
N/A
Operating Expenses
$
41,300
$
38,200
$
(3,100)
-7.51%
Capital Outlay
$
-
$
-
$
-
N/A
Total
$
41,300
$
38,200
$
(3,100)
-7.51%
Clerk's Fees
$
3,400
$
(3,400)
- 100.00%
Net Cost to Board
$
37,900
$
38,200
$
300
0.79%
FTEs
0.00
0.00
0.00
N/A
11
FT 2010 Fy 2011
Budget H2 -Quest
Clerk of the Circuit Court (Continued)
Circuit Felony
$
Personal Services
$
Operating Expenses
$
Capital Outlay
$
Total
$
Clerk's Fees
$
Net Cost to Board
S
FTEs
27,600
SAVEProgram (Discontinued)
26,200
Personal Services
$
Operating Expenses
$
Capital Outlay
$
Total
$
Clerk's Fees
$
Net Cost to Board
$
FTEs
$
Jury Management (Distributed in Criminal
& Civil Court)
Personal Services
$
Operating Expenses
$
Capital Outlay
$
Total
$
Clerk's Fees
$
Net Cost to Board
$
FTEs
Circuit Probate
N/A
Personal Services
$
Operating Expenses
$
Capital Outlay
$
Total
$
Clerk's Fees
$
Net Cost to Board
$
FTEs
$ (60,500)
Juvenile
Personal Services
Operating Expenses
Capital Outlay
Total
Clerk's Fees
Net Cost to Board
FTEs
Clerk of the County Court
County Satellites'
Personal Services
Operating Expenses
Capital Outlay
Total
Clerk's Fees
Net Cost to Board
FTEs
I6F9
Inc/Dec %Inc /Dec
-
$
-
$
N/A
27,600
$
26,200
$ (1,400)
-5.07%
-
S
-
$
N/A
27,600
$
26,200
S (1,400)
-5.07%
10,700
$
(1,200)
$
N/A
27,600
$
26,200
$ (1,400)
-5.07%
0.00
$
0.00
0.00
N/A
61,000
$
-
$ 161,000)
- 100.00%
2,900
$
-
$ (2,900)
- 100.00%
-
$
$
N/A
63,900
$
-
$ (63,900)
- 100.00%
3,400
$
-
$ (3,400)
- 100.00%
60,500
$
-
$ (60,500)
- 100.00%
1.00
0.00
(1.00)
N/A
-
$
-
$ -
N/A
12,100
$
-
$ 112,100)
- 100.00%
$
$ -
N/A
12,100
$
-
$ (12,100)
- 100.00%
-
$
$
N/A
12,100
$
-
$ (12,100)
- 100.00%
0.00
0.00
0.00
N/A
-
$
-
$ -
N/A
9,800
$
9,300
$ (500)
-5.10%
-
$
$ -
N/A
9,800
$
9,300
$ (500)
-5.10%
-
$
-
$ -
N/A
9,800
$
9,300
$ (500)
-5.10%
0.00
0.00
0.00
N/A
$ -
$
-
$
-
N/A
$ 11,900
$
10,700
$
(1,200)
- 10.08%
$ -
$
$
$
N/A
$ 11,900
$
10,700
$
(1,200)
- 10.08%
$ -
$
-
$
$
N/A
$ 11,900
$
10,700
$
(1,200)
- 10.08%
0.00
0.00
0.00
N/A
$ 217,700
$
130,400
$
(87,300)
$ 25,600
$
18,200
$
(7,400)
$ 243,300
$
148,600
$
(94,700)
$ -
$
23,800
$
23,800
$ 243,300
$
124,800
$
(118,500)
2.24
2.08
(1
12
- 40.10%
-29.91%
N/A
-38.92%
N/A
-48.71%
-6.98%
16F9
Recording
Recording " "'
FY 2010
FY 2011
Reaues1
Inc
/Dec
%Inc /Dec
Clerk of the County Court (Continued)
1,235,300
Budget
$
(166,000)
- 13.44%
Operating Expenses
$
County Misdemeanor
$ 152,700
$
(48,700)
- 24.18%
Capital Outlay
$
-
Personal Services
$
-
$
-
$
1,436,700
N/A
Operating Expenses
$
33,700
$
31,800
$
(1,900)
-5.64%
Capital Outlay
$
-
$
-
$
-
N/A
Total
$
33,700
$
31,800
$
(1,900)
-5.64%
Clerk's Fees
$
-
$
-
$
-
N/A
Net Cost to Board
$
33,700
$
31,800
$
(1,900)
-5.64%
FTEs
$ 1,138,900
0.00
370,300
0.00
Operating Expenses
0.00
N/A
County Civil
$
53,900
9.09%
Capital Outlay
$
75,900
$ 34,100
Personal Services
$
-
$
-
$
-
N/A
Operating Expenses
$
19,400
$
17,800
$
(1,600)
-8.25%
Capital Outlay
$
-
$
-
$
-
N/A
Total
$
19,400
$
17,800
$
(1,600)
-8.25%
Clerk's Fees
$
-
S
-
$
-
N/A
Net Cost to Board
$
19,400
$
17,800
$
(1,600)
-8.25%
FTEs
0.00
0.00
0.00
N/A
Coun ty Trafc
Personal Services
$
-
S
-
$
-
N/A
Operating Expenses
$
15,900
$
15,100
$
(800)
-5.03%
Capital Outlay
$
-
$
-
S
-
N/A
Total
$
15,900
$
15,100
$
(800)
-5.03%
Clerk's Fees
$
-
$
-
$
-
N/A
Net Cost to Board
$
15,900
$
15,100
$
(800)
-5.03%
FTEs
0.00
0.00
0.00
N/A
Court Collections
Personal Services
$
-
$
-
$
-
N/A
Operating Expenses
$
11,600
$
-
$
(11,600)
- 100.00%
Capital Outlay
$
-
$
-
$
-
N/A
Total
$
11,600
$
-
$
(11,600)
- 100.00%
Clerk's Fees
$
-
$
-
$
-
N/A
Net Cost to Board
$
11,600
$
-
$
(11,600)
- 100.00%
FTEs
0.00
0.00
0.00
N/A
Recording
Recording " "'
Personal Services
$
1,235,300
$ 1,069,300
$
(166,000)
- 13.44%
Operating Expenses
$
201,400
$ 152,700
$
(48,700)
- 24.18%
Capital Outlay
$
-
$ -
$
-
N/A
Total
$
1,436,700
$ 1,222,000
$
(214,700)
- 14.94%
Clerk's Fees
$
1,752,400
$ 2,057,100
$
304,700
17.39%
Net Cost to Board
$
(315,700)
$ (835,100)
$
(519,400)
164.52%
FTEs
19.00
18.00
(1.00)
-5.26%
Management Information Systems
MIS ""
Personal Services
$
768,600
$ 1,138,900
$
370,300
48.18%
Operating Expenses
$
593,000
$ 646,900
$
53,900
9.09%
Capital Outlay
$
75,900
$ 34,100
$
(41,800)
- 55.07%
Total
$
1,437,500
$ 1,819,900
$
382,400
26.60%
Clerk's Fees
$
6,400
$ 3,800
$
(2,600)
- 40.63%
Net Cost to Board
$
1,431,100
$ 1,816,100
$
385,000
26.90%
FTEs
11.02
11.60
0.58
5.26%
13