Backup Documents 03/23/2010 Item #16D 9
'I
ORIGINAL DOCUMENTS CHECKLIST & ROUTINq,s&lfJ 9 '1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. rhe completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines # I through #4 as appropriate for additional signatures, dales, and/or information needed. If the document is already complete with the
exccDtion of the Chairman's signature, draw a line through routing lines # I throup"h #4, comnlcte the checklist, and forward to Sue Filson line #5)
Route to Addressee(s) Office Initials Date
(List in routing order)
1.
-
2.
-
3. -----
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4. Colleen M. Greene, ACA County Attorney 0Yl& 04/01/10
5. Ian Mitchell, BCC Office Supervisor Board of County Commissioners JJ.- 4h..ll 0
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending Bee apprnvaJ Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event Ol1t' aftile addressees above, including Sue Filson, need to contact staff' for additional or missing
information. All original documents needing the Bee Chairman's signature are to be delivered to the BCe olliec only aller the BCe has acted to approve the
item.)
Name of Primary Staff Sandra Marrero, Grants Coordinator Phone Number 252-2399
Contact
Agenda Date Item was 03123/1 0 Agenda Item Number 16-0-9
Approved by the BCC
Type of Document Sub-Recipient Agreement Number of Original 2
Attached Documents Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is appropriate.
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
County Attorney. This includes signature pages from ordinances, resolutions, t:tc. signed by the
County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully
executed by all parties except the Bee Chairman and Clerk to the Board and possibly State
Officials.
All handwritten strike-through and revisions have been initialed by the County Attorney's Office and
all other arties exce t the BCC Chairman and the Clerk to the Board
The Chairman's signature line date has been entered as the date or BeC approval of the document or SM
the final ne otiated contract date whichever is a licable.
"Sign here" tabs arc placed on the appropriate pages indicating where the Chairman's signatun: and SM
initials arc re uired.
In most cases (some contracts are an exception), the original document and this routing slip should be
provided to Sue Filson in the BCC office within 24 hours of Bee approval. Some documents are
time sensitive and require forwarding to Tallahassee within a certain time frame or the Bee's actions
are nullified. Be aware of lour deadlines!
The document was approved by the Bee on 03/23/10 and all changes made during the meeting SM
have been incorporated in the attached document. The County Attorney's Office has reviewed
the chan es, if a licable.
2.
N/A
3.
4.
5.
N/A
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I: Forms/ County Forms/ Bee Forms/ Original Documents Routing Slip WWS Original 9.03.04, RcviSt;d 1.26.05, Rt;vist;d 2.24.05
<(matter ~ numbem/<(document~ numbeD)
16D9
MEMORANDUM
Date:
April 5,20]0
To:
Sandra Marrero, Grants Coordinator
Human Services Department
From:
Ann Jennejohn, Deputy Clerk
Minutes and Records Department
Re:
A Sub-recipient Agreement with the City of Naples
for CDBG-Recovery funds acquired through the
American Recovery and Reinvestment Act (ARRA)
for landscaping improvements in the Anthony (River)
Park Community
Attached is an original agreement, as referenced above (Item #16D9)
approved by the Board of County Commissioners on March 23, 2010.
The Minutes and Records Department has held the second original
agreement for the Board's Offici a] Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment (1)
16D9 ..
AGREEMENT BETWEEN COLLIER COUNTY
AND
CITY OF NAPLES
LANDSCAPING IMPROVEMENT-ANTHONY PARK
Catalog of Federal Domestic Assistance # ]4.253
HUD Grant # B-09-UY-]2-0016
THIS AGREEMENT is made and entered into by and between Collier County, a
political subdivision of the State of Florida, ("COUNTY"), and "City of Naples," a municipality
existing under the laws of the State of Florida, having its principal office at 735 8th Street South
Naples, FL 34102, and its Federal Tax Identification number as 59-6000-382, and Dun &
Bradstreet number as 084130293 ("SUBRECIPIENT").
WHEREAS, the COUNTY has entercd into an agreement with the United States
Department of Housing and Urban Development (HUD) pursuant to the authority of Title XII of
the American Recovery and Reinvestment Act of2009 (Public Law I I 1-5)(the Recovery Act).
WHEREAS, pursuant to the aforesaid agreement, COUNTY is undertaking certain
activities to primarily benefit low and moderate income persons and neighborhoods and to use
Community Development Block Grant-Recovery (CDBG-R) tunds for: activities intended to
create suitable living environments. provide decent affordable housing and create economic
opportunities; and
WHEREAS, the Board of County Commissioners of Collier County approved the
Collier County Consolidated Plan - One- Year Action Plan for Federal Fiscal Year 2009-20 I 0 lor
the CDBG-R Program for April 28, 2009-Agenda Item 1603; and
WHEREAS,
Consolidated Plan
01-02; and
Resolution 08-121 was developed following the Collier County
Citizen Participation Plan, adopted on January 9, 2001 with Resolution
WHEREAS, HUD has approved the County's Consolidated Plan One-Year Action Plan
for Federal Fiscal Year 2009-2010 for the CDBG-R Program and the use of the CDBG-R funds
for the activities identified in the Plan; and
WHEREAS, the COUNTY and the SUBRECIPIENT desire to provide the activities
specified in Exhibit "A" of this Agreement, in accord with the approved Consolidated Plan; and
WHEREAS, the COUNTY desires to engage the SUB RECIPIENT to implement such
undertakings of the CDBG-R Program as a valid and worthwhile County purpose.
NOW, THEREFORE, in consideration of the mutual promises and covenants hercin
contained, it is agreed by the Parties as follows:
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I. DEFINITIONS
~~.
(A) "COUNTY" means Collier County, and where applicable, it's authorized
representative(s ).
(B) "ARRA" means the American Recovery and Reinvestment Act (Public Law Ill-
S).
(C) "CDBG-R" means the Community Development Block Grant-Recovery Program
and pursuant to the authority of the ARRA.
(D) "HHS" means Collier County Department of Housing and Human Services.
(E) "HHS's Approval" means the written approval of the Department of Housing and
Human Services or designee.
(F) "SUBRECIPIENT" means The CITY OF NAPLES.
(G) "HUD" means the U.S. Department of Housing and Urban Development or a
person authorized to act on its behalf.
(H) "Low and moderate income persons" means the definition set by HUD.
(I) "Project" means the work to be performed as set forth in Exhibit "A."
II. SCOPE OF SERVICES
The SUBRECIPIENT shall, in a satisfactory and proper manner, as determined by HHS,
perform the tasks necessary to conduct the program outlined in Exhibit "A."
III. TIME OF PERFORMANCE
The effective date of the Agreement between HUD and Collier County shall be August
19, 2009. Subrecipients are authorized to incur eligible expenses after that date and prior to
execution of this Agreement subject to HHS prior written approval. The services of the
SUBRECIPIENT shall be undertaken and completed in light of the purposes of this Agreement.
In any event, all services required hereunder shall be completed by the SUB RECIPIENT prior to
June 15, 2011. Any funds not obligated by the expiration date of this Agreement shall
automatically revert to the HUD.
IV. CONSIDERATION AND LIMITATION OF COSTS
The SUBRECIPIENT shall be reimbursed by the COUNTY using HUD funding for
allowable costs, determined by COUNTY, in an amount not to exceed Thirty thousand three
hundred sixty five dollars ($30,365.00) for the services described in Exhibit "A."
All improvements specified in Exhibit "A" shall be performed by SUBRECIPIENT
employees, or shall be put out to competitive bidding under a procedure acceptable to the
COUNTY and Federal requirements. The SUBRECIPIENT shall enter into contract for
improvements with the lowest responsive and qualified bidder. Contract administration shall be
handled by the SUBRECIPIENT and monitored by HHS, which shall have access to all records
and documents related to the proj ect.
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The County shall reimburse the SUBRECIPIENT for the performance of this Agreement upon
completion or partial completion of the work tasks as accepted and approved by HHS pursuant to
the submittal of monthly progress reports. Payments shall be made to the SUB RECIPIENT
when requested as work progresses but not more frequently than once per month. Payment will
be made upon receipt of a proper invoice and in compliance with S 218.70, Fla. Stat., otherwise
known as the "Local Government Prompt Payment Act." No payment will be made until
approved by HHS. ~
V. NOTICES
All notices required to be given under this Agreement shall be sufficient when delivered
to HHS at its office, presently located at 3301 E. Tamiami Trail, Bldg H, Suite 211, Naples,
Florida 34112, and to the SUBRECIPIENT when delivered to its office at the address listed on
page one (1 ) of this Agreement.
VI. GENERAL CONDITIONS
A. IMPLEMENTATION OF PROJECT
The SUB RECIPIENT shall implement this Agreement in accordance with applicable
Federal, State, and County laws, ordinances and codes and with the procedures outlined in HHS'
Policies and Procedures memoranda.
Should a project receive additional funding after the commencement of this Agreement,
the SUBRECIPIENT shall notify HHS in writing within thirty (30) days of receiving notification
from the funding source and submit a cost allocation plan for approval by HHS or its designee
within forty-five (45) days of said official notification.
B. DEBARMENT
The SUBRECIPIENT certifies that neither it, nor its principals. is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal Department or agency; and, that the
SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered
transaction, with a person who is similarly debarred or suspended from participating in this
covered transaction.
C. LOCAL AND FEDERAL RULES, REGULA nONS AND LAWS
The SUBRECIPIENT agrees to comply with any applicable laws, ordinances, regulations
and orders ofthe State, local and Federal governments, including, but not limited to:
1. The American Recovery and Reinvestment Act (Public Law 111-5). Special
conditions apply. See Exhibit C (attached and incorporated herein) and for additional
information see www.recoverv.gov.
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2. 24 CFR 570, as amended - The regulations governing the expenditure of
Community Development Block Grant-Recovery (CDBG-R) funds.
3. 24 CFR 58 - The regulations prescribing the Environmental Review procedure.
4. Title VI of the 1984 Civil Rights Act, 42 USC 9 2000d, et. seq.
5. 24 CFR 107 - The regulations issued pursuant to Executive Order 11063 which
prohibits discrimination and promotes equal opportunity in housing.
6. Executive Order 11246 ("Equal Employment Opportunity"), as amended by
Executive Orders] ]375 and ]2086 - which establishes hiring goals for minorities and women
on projects assisted with federal funds.
7. Title VII of the ]968 Civil Rights Act as amended by the Equal Employment
Opportunity Act of ] 972, 42 USC 9 2000e, et. seq.
8. 24 CFR 135 - Regulations outlining requirements of Section 3 of the Housing and
Urban Development Act of 1968, as amended.
9. Age Discrimination Act of 1975.
10. Contract Work Hours and Safety Standards Act, 40 USC 327-332.
] 1. Section 504 of the Rehabilitation Act of] 973,29 USC 776(b) (5).
]2. Uniform Relocation Assistance and Real Property Acquisition Policies Act of
] 970, as amended.
13. 29 CFR Parts 3 and 5 - Regulations which prescribe the payment of prevailing
wages and the use of apprentices and trainees on federally assisted projects as mandated by the
Davis-Bacon Act. HUD Form 40]0 must be included in all construction contracts funded by
CDBG-R. (See 42 USC 276a and 24 CFR 135.]] (cl).
] 4. Executive Order] 1 9 1 4 - Prohibits discrimination with respect to the handicapped
in federally assisted projects.
15. Executive Order] 1625 and U.S. Department of Housing and Urban Development
Circular Letter 79-45 - which prescribes goal percentages for participation of minority
businesses in Community Development Block Grant-Recovery Contracts.
] 6. Public Law 1 00-430 - the Fair Housing Amendments Act of 1988.
l7. OMB Circular A-133 - concerning annual audits.
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18.0MB Circular A-122 - which identifies cost principles.
19. 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements
with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations.
20. 24 CFR 85- Uniform Administrative Requirements for Grants and Agreements to
State and Local Governments.
21. Immigration Reform and Control Act of 1986 as located at 8 USC 1324, et seq.
and regulations relating thereto. Failure by the SUBRECIPIENT to comply with the laws
referenced herein shall constitute a breach of this agreement, and the County shall have the
discretion to unilaterally terminate this agreement immediately.
22. Chapter 112, Florida Statutes.
23. Prohibition Of Gifts To County Employees - No organization or individual shall
offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value
to any County employee, as set forth in Chapter I 12, Part III, Florida Statutes, Collier County
Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 53 II.
24. Order of Precedence - In the event of any conflict between or among the terms of
any of the Contract Documents, the terms of the Agreement shall take precedence over the
terms of all other Contract Documents, except the terms of any Supplemental Conditions shall
take precedence over the Agreement. To the extent any conflict in the terms of the Contract
Documents cannot be resolved by application of the Supplemental Conditions, if any, or the
Agreement, the contlict shall be resolved by imposing the more strict or costly obligation under
the Contract Documents upon the Contractor at Owner's discretion.
25. Venue - Any suit or action brought by either party to this Agreement against the
other party relating to or arising out of this Agreement must be brought in the appropriate
federal or state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
26. Dispute Resolution - Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a good faith
effort to resolve any such disputes by negotiation. The negotiation shall be attended by
representatives of SUBRECIPIENT with full decision-making authority and by COUNTY'S
staff person who would make the presentation of any settlement reached during negotiations to
COUNTY for approval. Failing resolution, and prior to the commencement of depositions in
any litigation between the parties arising out of this Agreement, the parties shall attempt to
resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified
by the State of Florida. The mediation shall be attended by representatives of SUB RECIPIENT
with full decision-making authority and by COUNTY'S staff person who would make the
presentation of any settlement reached at mediation to COUNTY'S board for approval. Should
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either party fail to submit to mediation as required hereunder, the other party may obtain a court
order requiring mediation under 9 44.102, Fla. Stat.
D. SUBCONTRACTS
Any work or services subcontracted by the SUB RECIPIENT shall be specifically by
written contract or agreement, and such subcontracts shall be subj ect to each provision of this
Agreement and applicable County, State, and Federal guidelines and regulations. Prior to
execution by the SUB RECIPIENT of any subcontract hereunder, such subcontracts must be
submitted by the SUBRECIPIENT to HHS for its review and approval, which will specifically
include a determination of compliance with the terms of the attached Scope of Services set forth
in Exhibit "A."
This review also includes ensuring that all consultant contracts and fee schedules meet
the minimum standards as established by the Collier County Purchasing Department, Florida
Statutes and HUD. Reimbursements for such services will be made at SUBRECIPIENT cost.
None of the work or services covered by this Agreement, including but not limited to consultant
work or services, shall be subcontracted by the SUBRECIPIENT or reimbursed by the COUNTY
without prior written approval of the HHS or its designee.
E. AMENDMENTS
This Agreement, and any exhibit or attachment, may be amended only by written
agreement executed by the governing boards of both parties, except that County representative(s)
may approve adjustments between line item amounts, scope clarifications, or an extension of
time and schedule that do not change the project, or exceed the amount funded by the County, as
stated herein. Any moditlcations to this contract shall be in compliance with the County
Purchasing Policy and Administrative Procedures in effect at the time such modifications are
authorized.
F. INDEMNIFICATION
To the maximum extent permitted by Florida law, the SUBRECIPIENT shall indemnify
and hold harmless Collier County, its officers and employees from any and all liabilities,
damages, losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful
conduct of the SUB RECIPIENT or anyone employed or utilized by the SUB RECIPIENT in the
performance of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may be available to an
indemnified party or person described in this paragraph. This section does not pertain to any
incident arising from the sole negligence of Collier County. The foregoing indemnification shall
not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28,
Florida Statutes.
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G.
GRANTEE RECOGNITION
1609
All facilities purchased or constructed pursuant to this Agreement shall be clearly
identified as to funding source. The SUBRECIPIENT will include a reference to the financial
support herein provided by HHS & ARRA in all publications and publicity. In addition, the
SUB RECIPIENT will make a good faith effort to recognize HHS & ARRA support for all
activities made possible with funds made available under this Agreement. The SUBRECIPIENT
will mount a temporary construction sign for projects funded by HHS & ARRA. This design
concept is intended to disseminate key information regarding the development team as well as
Equal Housing Opportunity to the general public. The construction sign shall comply with
applicable County Codes.
H. TERMINATION
In event of termination for any of the reasons identified in sub-sections 1-3 as follows, all
finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs,
reports prepared, and capital equipment secured by the SUBRECIPIENT with funds under this
Agreement shall be returned to HHS or the COUNTY. In the event of termination, the
SUBRECIPIENT shall not be relieved of liability to the COUNTY for damages sustained by the
COUNTY by virtue of any breach of the Contract by the SUBRECIPIENT, and the COUNTY
may withhold any payment to the SUBRECIPIENT for set-off purposes until such time as the
exact amount of damages due to the COUNTY from the SUB RECIPIENT is determined.
I. TERMINATION FOR CAUSE
If through any cause either party shall fail to fulfill in timely and proper manner its
obligations under this Agreement, or if either party shall violate any of the covenants,
agreements, or stipulations of this Agreement, either party shall thereupon have the right to
terminate this Agreement in whole or part by giving written notice of such termination to the
other party and specifying therein the effective date of termination. (See 24 CFR 85.43.)
2. TERMINATION FOR CONVENIENCE
At any time during the term of this Agreement, either party may, at its option and for any
reason, terminate this Agreement upon ten (10) working days written notice to the other party.
Upon termination, the COUNTY shall pay the SUBRECIPIENT for services rendered pursuant
to this Agreement through and including the date of termination. (See 24 CFR 85.44.)
3. TERMINATION DUE TO CESSATION
In the event the grant to the COUNTY under Title I of the Housing and Community
Development Act of 1974 (as amended) is suspended or terminated, this Agreement shall be
suspended or terminated effective on the date that HUD specifics.
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1. INSURANCE
SUBRECIPIENT shall obtain and carry, at all times during its performance under the
Contract Documents, insurance of the types and in the amounts described herein and further set
forth in Exhibit "B" to this Agreement.
J. SUBRECIPIENT LIABILITY OBLIGATION
Compliance with the insurance requirements in Exhibit "B" shall not relieve the
SUBRECIPlENT of its liability and obligation under this subsection or under any subsection of
this contract. The contract is contingent upon receipt of the insurance documents within fifteen
(15) calendar days after the Board of County Commissioners' approval. If the Insurance
certificate is received within the specified period, but not in the manner prescribed in these
requirements, the SUBRECIPIENT shall be verbally notified of the deficiency and shall have an
additional five (5) calendar days to submit a corrected Certificate to the County.
If the SUBRECIPIENT fails to submit the required insurance documents in the manner
prescribed in these requirements within twenty (20) calendar days after the Board of County
Commissioners' approval, the SUBRECIPlENT shall be in default of the terms and conditions of
the contract.
K. INDEPENDENT AGENT AND EMPLOYEES
The SUBRECIPIENT agrees that it will be acting as an independent agent and that its
employees are not Collier County employees and are not subject to the County provisions of law
applicable to County employees relative to employments, hours of work, rates of compensation,
leave, unemployment and employee beneJ1ts.
VII. ADMINISTRATIVE REQUIREMENTS
A. FINANCIAL MANAGEMENT
The SUBRECIPIENT agrees to comply with OMB Circular A-IIO (Uniform
Administrative Requirements for Grants and Agreements with Institutions of Higher Education,
Hospitals and other Non-ProJ1t Organizations) and agrees to adhere to the accounting principles
and procedures required therein, utilize adequate internal controls, and maintain necessary source
documentation for all costs incurred.
B. DOCUMENTATION AND RECORDKEEPING
ARRA.
I. The SUBRECIPlENT shall maintain all records required by CDBG-R and
2. All reports, plans, surveys, information, documents, maps, and other data
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procedures developed, prepared, assembled, or completed by the SUB RECIPIENT for the
purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at
any time upon request by the COUNTY or HHS. Upon completion of all work contemplated
under this Agreement copies of all documents and records relating to this Agreement shall be
surrendered to HHS if requested. In any event the SUBRECIPIENT shall keep all documents and
records for three (3) years after expiration of this Agreement.
3. The SUBRECIPIENT shall submit reports as required to assist the
COUNTY in the preparation of HUD Labor Relations, WBE/MBE, Equal Opportunity
Employment, and HUD Section 3 reports, pursuant to 24 CFR 570.502, 507, and 92 (3)(vi).
4. The SUB RECIPIENT shall submit detailed monthly progress reports to
HHS outlining the status of specific activities under the project. Each report must account for
the total activity for which the SUBRECIPIENT is paid with CDBG-R funds, in part or in whole,
and which is required in fulfillment of their obligations regarding the Project. The progress
reports shall be submitted on the form Exhibit "0," Schedule "0-2"
5. The SUBRECIPIENT shall maintain records showing compliance with the
Davis-Bacon Law, including files containing contractor payrolls, employee interviews, Davis-
Bacon wage rates, and administrative cross-referencing. SUBRECIPIENT shall maintain records
showing contractor compliance with the Contract Work Hours and Work Safety Law. Similarly,
the SUBRECIPIENT shall maintain records showing compliance with federal purchasing
requirements and with other federal requirements for grant implementation.
6. If indirect costs are charged, the SUB RECIPIENT will develop an indirect
cost allocation plan for determining the appropriate SUBRECIPIENT' s share of administrative
costs and shall submit such plan to the COUNTY for approval, in a form specified by the
COUNTY.
7. Failure to adequately maintain any former CDBG-R funded project may
result in the delay of processing reimbursement requests for ongoing activities or in the forfeiture
of future CDBG-R funds.
8. The SUBRECIPIENT will be responsible for the creation and
maintenance of income eligible files on clients served and documentation that all households are
eligible under HUD Income Guidelines.
9. The SUBRECIPIENT further agrees that HHS shall be the final arbiter on
the SUBRECIPIENT's compliance with the above.
C. REPORTS, AUDITS, AND EVALUATIONS
1. Quarterly ARRA reporting is required of SUB RECIPIENT and
SUBRECIPIENT's vendors, including data elements described in Section 1512 of the ARRA
and further outlined at www.federalreporting.gov. HHS will establish timelines for the
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submitting of quarterly reports.
2. Monthly progress reports will be submitted using the form attached as
Exhibit B and will be accompanied by a Request for Reimbursement if applicable.
3. Reimbursement will be contingent on the timely receipt of complete and
accurate reports required by this Agreement, and on the resolution of monitoring or audit
findings identified pursuant to this Agreement.
4. The SUBRECIPIENT agrees that HHS will carry out periodic monitoring
and evaluation activities as determined necessary. The continuation of this Agreement is
dependent upon satisfactory evaluations. The SUBRECIPIENT shall, upon the request of HHS,
submit information and status reports required by HHS or HUD to enable HHS to evaluate said
progress and to allow for completion of reports required. The SUBRECIPIENT shall allow HHS
or HUD to monitor the SUB RECIPIENT on site. Such site visits may be scheduled or
unscheduled as determined by HHS or HUD.
D. ADDITIONAL HOUSING & HUMAN SERVICES. COUNTY, AND HUD
REOUIREMENTS
The SUBRECIPIENT agrees to utilize funds available under this Agreement to
supplement rather than supplant funds otherwise available for specified activities.
E. PRIOR WRITTEN APPROVALS
(I) All subcontracts and agreements proposed to be entered into by the
SUB RECIPIENT pursuant to this Agreement;
(2) All capital equipment expenditures of$I,OOO or more;
(3) All out-of-town travel (travel shall be reimbursed in accordance with
Chapter 112, Fla. Stat. unless otherwise required by CDBG-R);
(4) All change orders;
(5) All requests to utilize uncommitted funds after the expiration of this
agreement for programs described in Exhibit "N'; and
(6) All rates of pay and pay increases paid out ofCDBG-R funds, whether for
merit or cost of living.
F. PURCHASING
All purchasing for services and goods, including capital equipment, shall be made by
purchase order or by a written contract and in conformity with the procedures prescribed by the
Federal Management Circulars A-II 0, A-122, 24 CFR Part 84, and 24 CFR Part 85.
G. AUDITS AND INSPECTIONS
I. Non-profit organizations that expend $500,000 or more annually in federal
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awards shall have a single or program-specific audit conducted for that year in accordance with
OMB A-133. Non-profit organizations expending federal awards of $500,000 or more under
only one federal program may elect to have a program-specific audit performed in accordance
with OMB A-133.
2. Non-profit organizations that expend less than $500,000 annually in
federal awards shall be exempt from an audit conducted in accordance with OMB A-133,
although their records must be available for review (e.g., inspections, evaluations), These
agencies are required by HHS to submit "Reduced Scope" audits (e.g., financial audit,
performance audits). They may choose. instead of a Reduced Scope Audit, to have a program
audit conducted for each federal award in accordance with federal laws and regulations
governing the program in which they participate.
3. When the requirements of OMB A-133 apply, or when the
SUB RECIPIENT elects to comply with OMB A-I33, an audit shall be conducted for each fiscal
year for which federal awards attributable to this contract have been received by the
SUB RECIPIENT. A copy of the audit report must be received by HHS no later than six months
following the end of the SUBRECIPIENT's fiscal year.
4. If an audit is required by Section G of this contract, but the requirements
of OMB A-133 do not apply or are not elected. the SUBRECIPIENT may choose to have an
audit performed either on the basis of the SUBRECIPIENT's fiscal year or on the basis of the
period during which HHS-federal assistance has been received. In either case, each audit shall
cover a time period of not more than twelve months and an audit shall be submitted covering
each assisted period until all the assistance received from this contract has been reported. Each
audit shall adhere to all other audit standards of 0 MB A -13 3, as these may be limited to cover
only those services undertaken pursuant to the terms of this contract. A copy of the audit report
must be received by HHS no later than six months following each audit period.
5. The SUBRECIPIENT shall maintain all contract records in accordance
with generally accepted accounting principles, procedures, and practices which shall sufficiently
and properly reflect all revenues and expenditures of funds provided directly or indirectly by the
County pursuant to the terms of this Agreement.
6. The SUBRECIPIENT shall include in all HHS approved subcontracts
each of the recordkeeping and audit requirements detailed in this contract.
H. PROGRAM-GENERATED INCOME
All income earned by the SUBRECIPIENT from activities financed in whole or in part
by funds provided hereunder must be reported to HHS. Such income would include, but not be
limited to, income from service fees, sale of commodities, and rental or usage fees. The
SUBRECIPIENT shall report its plan to utilize such income to HHS, and said plan shall require
the prior written approval of HHS or its designee. Accounting and disbursement of such income
shall comply with OMB Circular A-IIO (Uniform Administrative Requirement for Federal
2009-2010 CDBG-R
City of Naples
Landscaping Improvements-Anthony Park
Pagellof30
16D9
Grants) and other applicable regulations incorporated herein by reference.
Program Income, as defined by 24 CFR 570.500(a), may be retained by the COUNTY.
Program Income shall be utilized to undertake activities specified in Exhibit "A" of this
Agreement, and all provisions of this Agreement shall apply to stated activities. Any Program
Income received by the SUBRECIPIENT or its sub-contractors shall be returned to the
COUNTY unless the SUB RECIPIENT requests and is authorized by HHS to utilize
uncommitted funds.
1. GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout
requirements are completed. Activities during this closeout period shall include, but not be
limited to: making final payments, disposing of program assets (including the return of all
unused materials, equipment. unspent cash advances, program income balances, and receivable
accounts to the COUNTY). and determining the custodianship of records.
VIII. OTHER PROGRAM REOUlREMENTS
A. OPPORTUNlTIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE
The SUBRECIPIENT agrees that no person shall be excluded from the benefits of, or be
subjected to, discrimination under any activity carried out by the performance of this Agreement
on the basis of race, color, disability, national origin, religion, age, familial status, or sex. Upon
receipt of evidence of such discrimination, the COUNTY shall have the right to terminate this
Agreement.
To the greatest extent feasible, lower-income residents of the project areas shall be given
opportunities for training and employment; and to the greatest feasible extent eligible business
concerns located in or owned in substantial part by persons residing in the project areas shall be
awarded contracts in connection with the project. The SUB RECIPIENT shall comply with
Section 3 of the Housing and Community Development Act of 1968.
B. OPPORTUNlTIES FOR SMALL AND MINORITY/WOMEN-OWNED
BUSINESS ENTERPRISES
In the procurement of supplies, equipment, construction, or services, the
SUB RECIPIENT shall make a positive effort to utilize small business and minority/women-
owned business enterprises of supplies and services, and provide these sources the maximum
feasible opportunity to compete for contracts to be performed pursuant to this Agreement. To
the maximum extent feasible, these small business and minority/women-owned business
enterprises shall be located in or owned by residents of the CDBG-R areas designated by Collier
County in the Annual Consolidated Plan approved by HUD.
2009-2010 CDBG-R
City of Naples
Landscaping Improvements-Anthony Park
Page 12 of30
1609
C. PROGRAM BENEFICIARIES
At least fifty-one percent (51 %) of the beneficiaries of a project funded through this
Agreement must be low- and moderate- income persons. If the project is located in an
entitlement city, as defined by HUD, or serves beneficiaries countywide, more than thirty percent
(30%) of the beneficiaries directly assisted under this Agreement must reside in unincorporated
Collier County or in municipalities participating in the County's Urban County Qualification
Program. The project shall assist beneficiaries as defined above for the time period designated in
Exhibit "A" of this Agreement.
D. CONFLICT OF INTEREST
The SUBRECIPIENT covenants that no person who presently exercises any functions or
responsibilities in connection with the Project, has any personal financial interest, direct or
indirect, in the target areas or any parcels therein, which would conflict in any manner or degree
with the performance of this Agreement and that no person having any conflict of interest shall
be employed by or subcontracted by the SUBREClPIENT. Any possible conflict of interest on
the part of the SUBRECIPIENT or its employees shall be disclosed in writing to HHS provided,
however, that this paragraph shall be interpreted in such a manner so as not to unreasonably
impede the statutory requirement that maximum opportunity be provided for employment of and
participation of low and moderate-income residents of the project target area.
E. PUBLIC ENTITY CRIMES
As provided in S 287.133, Fla. Stat. by entering into this Agreement or performing any
work in furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers,
subcontractors and consultants who will perform hereunder, have not been placed on the
convicted vendor list maintained by the State of Florida Department of Management Services
within the 36 months immediately preceding the date hereof. This notice is required by S
287.133 (3) (a), Fla Stat.
F. DRUG-FREE WORKPLACE REQUIREMENTS
The SUBRECIPIENT must certify that it will provide drug-free workplaces III
accordance with the Drug-Free Workplace Act of 1988 (41 USC 701).
G. CERTIFICATION REGARDING LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal contract, the
2009-2010 CDBG-R
City of Naples
Landscaping Improvements-Anthon)' Park
Page 13 of 30
1609
making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of
any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal eontract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to
Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be
included in the award documents for all sub-awards at all tiers (including subcontracts, sub-
grants, contracts under grants, loans, and cooperative agreements) and that all SUB RECIPIENTS
shall certify and disclose accordingly.
H. REAL PROPERTY
Any real property acquired by the SUBRECIPIENT for the purpose of carrying on the
projects stated herein, and approved by the COUNTY in accordance with the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970 and 49 CFR 24.101,
shall be subject to the provisions of CDBG-R including, but not limited to, the provisions on use
and disposition of property. Any real property within the SUBRECIPIENT control, which is
acquired or improved in whole or part with CDBG-R funds in excess of $25,000, must adhere to
the CDBG-R Regulations at 24 CFR 570.505.
IX, ENVIRONMENTAL CONDITIONS
A. AIR AND WATER
The SUB RECIPIENT agrees to comply with the following requirements:
I. Clean Air Act, 41 USC 7401, et seq.
2. Federal Water Pollution Control Act, 33 USC 1251, et seq., as amended.
B. FLOOD DISASTER PROTECTION
In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42
USC 4002), the SUBRECIPIENT shall assure that for activities located in an area identified by
FEMA as having special flood hazards, flood insurance under the National Flood Insurance
Program is obtained and maintained. If appropriate, a letter of map amendment (LOMA) may be
obtained from FEMA. which would satisfy this requirement and/or reduce the cost of said flood
insurance.
2009-2010 CDBG-R
City of Naples
Landscaping Improvements-Anthony Park
Page 14000
1609
C. LEAD-BASED PAINT
The SUBRECIPIENT agrees that any construction or rehabilitation of residential
structures with assistance provided under this contract shall be subject to HUD Lead-Based Paint
Poisoning Prevention Act found at 24 CFR 570.608.
D. HISTORIC PRESERVATION
The SUB RECIPIENT agrees to comply with the Historic Preservation requirements set
forth in the National Historic Preservation Act of 1966, as amended (16 USC 470) and the
procedures set forth in 36 CFR 800, Advisory Council on Historic Preservation Procedures for
Protection of Historical Properties.
X. CONDITIONS FOR RELIGIOUS ORGANIZATIONS
CDBG-R funds may not be used for religious activities or provided to primarily religious
organizations. Section 24 CFR 570.200(j) specifies the limitations on CDBG-R funds.
XI, REVERSION OF ASSETS
Upon expiration of the Agreement, the SUBRECIPIENT shall transfer to the COUNTY
any CDBG-R funds on hand at the time of expiration, any accounts receivable attributable to the
use of CDBG-R funds, and any non-expendable personal property that was purchased with
CDBG-R funds. Any real property under SUBRECIPIENT control will be covered by the
regulations 24 CFR 570.503(B) (8).
XII. SEVERABILITY
Should any provision of the Agreement be determined to be unenforceable or invalid,
such a determination shall not affect the validity or enforceability of any other section or part
thereof.
XIII. COUNTERPARTS OF THE AGREEMENT
This Agreement, consisting of Thirty (30) enumerated pages, which include the exhibits
referenced herein, shall be executed in two (2) counterparts, each of which shall be deemed to be
an original, and such counterparts will constitute one and the same instrument.
2009-2010 CDBG-R
City of Naples
Landscaping Improvements-Anthony Park
Page 15 of30
1609
v
XIV, ENTIRE UNDERSTANDING
This Agreement and its provisions merge any prior agreements, if any, between the
parties and constitutes the entire understanding. The parties hereby acknowledge that there have
been and are no representations, warranties, covenants, or undertakings other than those
expressly set forth herein.
2009-20] 0 CDBG-R
City of Naples
Landscaping Improvements-Anthony Park
Page 16 of 30
1609
IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively, by an
authorized perso~,or agent, hereunder set their hands and seals on this March 23, 2010,
,,~," . !) ~: I' "',
\,."J., /.... '"
ATTEST: ,;-'........<:u .
DWIGl-!:r' E~~~C~'$tFRK
D3.. ~tft..~~~.~: (jl.
I , y' ,-
Dated: ~V1 \5,;' ' lb
ftUm... ........'t
tt....... on t .
ATTEST:
T8:~~>f:;:;
Approved as to form and legality:
~,~~ \), ~\\~}J\,
Robert D. Pritt, City Attorney
2009-2010 CDBG-R
City of Naples
Landscaping Improvements-Anthony Park
BOARD OF COUNTY COMMISSIONERS OF
::LL1ER C7=iL~IDS:t-
FRED W. COYLE, CHAlRMA
CITY OF NAPLBS
/ ,,/ /' --
By:,..," { {/ ' c...--------
C' Subrecipient Signature
BILL BARNETT, MAYOR
Ty pe/prin~. Ub~eci,p~en tn ame~d t!,!!>_r'
;Il. ,I,' :-r:J
( .....;' . iI,
K, , ',,' i" lit. ,I"
Approved as to form and legal sufficiency:
&P~7r1~
Colleen M. Greene
Assistant County Attorney
Item' j le tt?I
Agenda 3 - '63-J()
Date
Page 17 of30
16D9
EXHIBIT "A"
SCOPE OF SERVICES
CITY OF NAPLES
ANTHONY PARK IMPROVEMENTS
THE SUB RECIPIENT AGREES TO:
A, PROJECT SCOPE:
The City of Naples proposes to provide irrigation to support community landscaping
improvements to a City owned vacant parcel located adjacent and contiguous to Anthony
Community Park within the River Park Community. Anthony Community Park serves
the River Park community as well as the George Washington Carver Section 8
Apartment complex. The parcel is located at 15 5th Avenue, North, Naples, FL (Folio #
181635200008), on the south side of Anthony Park and on the west side of 5th Avenue
North. This project will expand the use of the existing developed park. It is estimated
this project will retain .28 of full-time equivalent employees (FTE's) which was
determined by OMB formula. This project will only support the retention of FTE's, by
using the CDBG-R funds award to the City of Naples for payment.
Collier County Department of Housing and Human Services IS funding THIRTY
THOUSAND THREE HUNDRED SIXTY-FIVE DOLLARS ($30,365) with CDBG-R
funds to provide irrigation to support community landscaping improvements to a City
owned vacant parcel.
In addition to documents requested pursuant to the agreement, the Subrecipient will be
responsible for submitting the following to HHS:
a. Monthly submission of completed person hours to for the FTE's with the monthly
report which is due by the lOth of each month. The documentation submitted must
indicate the amount of time the retained employee's have spent on the CDBG-R job-
site.
B. BUDGET - Anthony Park Improvements
Line Item:
CDBG-R Funds
$30,365
DESIGN
Coverage
Water capacity determination
Piping diameter determination
$ 0.00
$ 0.00
$ 0.00
2009-2010 CDBG-R
City of Naples
Landscaping Improvements-Anthony Park
Page 18 of30
16119
LABOR
Trenching/and filling
Pipe lying and connections
Main water supply connections
Sprinkler head insertion
Water coverage testing and adjustment
Misc Labor
$ 2,374
$ 2,367
$ 840
$ 1,243
$ 524
$ 850
$ 8,198
MATERIALS
Equipment Staging
Piping/Connections
Timers/Wires/Electrical
Various connection fittings
Sprinkler Heads
Misc Materials
$ 440
$13,050
$ 2,431
$ 2.159
$ 850
$ 200
$19.130
Contingency for the above mentioned items
$ 3,037
Total Estimated Project Cost
$30,365
Further clarifications to the quantity and types of work to be conducted under Exhibit A will be
processed by a Change by Letter, Exhibit A-I, and made an integral component of this
Agreement, if necessary.
C. PROJECT MILESTONE SCHEDULE
The time frame for completion of the outlined activities shall be:
MILESTONE/TASK START END DATE
DATE
Design and obtain permits March. 2010 Mav, 2010
Bid Prenaration and Float Bids June,2010 Julv , 2010
Bidders Meeting and Vendor Selection August, 2010 Sentember , 2010
Construction/Implementation October. February, 2011
2010
Comolete oroiect, insoections March, 2011 Aoril, 20 II
Closeout Mav, 20] 1 June 15,20]1
2009.2010 CDBG-R
City of Naples
Landscaping. Improvements-Anthony Park
Page 19 of30
16D9
NOTE: Performance milestones are in effect for program monitoring requirements
only, and as such, are used by HUD and other grantor agencies as general target goals
rather than strict performance requirements.
This agreement shall allow reimbursement of expenses for all eligible costs associated
with the agreement and does not require the completion of all agreement milestones for
reimbursement to be paid.
Please note that if any of these activities exceed the timelines by two months a revised
work schedule must be submitted to HHS.
E. OUTCOME PERFORMANCE MEASUREMENTS:
OBJECTIVE OUTCOMES ACTIVITY INDICA TORS
Enhance the The enhanced open space This is a Public Anticipated vendor
neighborhood and adjacent park will Facilities project to job retention of
character and serve approximately 420 assist a suitable living 0.28 FIE's
high quality of single-family and multi- environment and
residential life. family housing units in a increase neighborhood
RECOVERY: LMl neighborhood facilities quality for
Objective lS low-income families'.
vendor i
anticipated FTE'
I retention of 0.28
2009-2010 CDBG-R
City of Naples
Landscaping Improvements-Anthony Park
Page 20 of 30
16D9
EXHIBIT "A-I"
CHANGE BY LETTER
;'\
COLLIER COUNTY GOVERNMENT
Collier County Housing & Human Services
Public Services Division
Date
User Name
Address
NAPLES, FLORIDA Zip code
PHONE: (239) Phone #
FAX (239) Fax #
Contact Name
Name afFirm
Address
RE: Zero Dollar Contract Change Notification
Re: Contract # and Title of Contract
Project #
Purchase Order #
Dear Contact Name:
By copy of this letter, the above referenced contract is being issued a zero dollar ($0.00) change as indicated below:
r The above referenced contract time is hereby extended by Number of days calendar days, The new completion
date shall be on or before month and date, Year.
By extending this contract, the County is not relieving your firm of its obligations to perform work in a timely and
satisfactory manner or any consequences resulting from failing to do so, Collier County hereby reserves all legal
rights, including, but not limited to, rights to terminate. suspend or elect any other appropriate course(s) of action
should circumstances warrant with regard to the referenced contract.
r
Additional Staffing Categories Professional Position(s) Hourly Rate(s)
r Draw against Allowance (specify allowance item and identify specific items and quantities)
r
Other: Scope Clarifications as indentified in Schedule B-1, "Clarifications in Scope", (attached).
Sincerely,
Your name
Title
cc: Contract Specialist Name Contract Specialist, Purchasing Department
Suzanne Boothby, Clerk's Grants Department
2009-2010 CDBG-R
City of Naples
Landscaping Improvements-Anthony Park
Page 21 of30
16D9
EXHIBIT "B"
INSURANCE REQUIREMENTS
The SUBREClPIENT shall furnish to Collier County, c/o Housing and Human Services
Department, 3301 E Tamiami Trail, Bldg H, Suite 211, Naples, Florida 34112, Certificate(s) of
Insurance evidencing insurance coverage that meets the requirements as outlined below:
I. Workers' Compensation as required by Chapter 440, Florida Statutes.
2. Public Liability Insurance on a comprehensive basis in an amount no less than
$300,000 per occurrence for combined Bodily Injury and Property Damage. Collier County must
be shown as an additional insured with respect to this coverage.
3. Automobile Liability Insurance covering all owned, non-owned and hired
vehicles used in connection with this contract in an amount not less than $300,000 per
occurrence for combined Bodily Injury and Property Damage.
DESIGN STAGE (IF APPLICABLE)
In addition to the insurance required in I ~ 3 above, a Certificate of Insurance must be
provided as follows:
4. Professional Liability Insurance in the name of the SUBRECIPIENT or the
licensed design professional employed by the SUB RECIPIENT in an amount not less than
$300,000 per occurrence providing for all sums which the SUBREClPIENT and/or the design
professional shall become legally obligated to pay as damages for claims arising out of the
services performed by the SUBRECIPIENT or any person employed by the SUB RECIPIENT in
connection with this contract. This insurance shall be maintained for a period of two (2) years
after the certificate of Occupancy is issued.
CONSTRUCTJON PHASE (IF APPLICABLE)
In addition to the insurance required in 1 - 4 above, the SUB RECIPIENT shall provide or
cause its Subcontractors to provide original policies indicating the following types of insurance
coverage prior to any construction:
5. Completed Value Builder's Risk Insurance on an "All Risk" basis in an amount
not less than one hundred (100%) percent of the insurable value of the building(s) or structure(s).
The policy shall be in the name of Collier County and the SUBRECIPIENT.
6. Flood Insurance shall be provided for those properties found to be within a flood
hazard zone, in an amount not less than the full replace values of the completed structure(s) or
the maximum amount of coverage available through the National Flood Insurance Program
(NFIP), whichever is greater. The policy will show Collier County as a Loss Payee A.T.1.M.A.
This policy will be provided as such time that he buildings' walls and roof exist.
OPERA TION/MANAGEMENT PHASE (IF APPLICABLE)
2009-2010 CDBG-R
City of Naples
Landscaping Improvements-Anthony Park
Page 22 of30
16D9
After the Construction Phase is completed and occupancy begins, the following insurance
must be kept in force throughout the duration of the loan and/or Contract:
7. Public Liability coverage in an amount not less than $1,000,000 per occurrence
for combined Bodily Injury and Property damage. Collier County must be shown as an
additional insured with respect to this coverage.
8. Property Insurance coverage on an "All Risk" basis in an amount not less than
one hundred (100%) of the replacement cost of the property. Collier County must be shown as a
Loss payee with respect to this coverage AT.I.M.A
9. Flood Insurance coverage for those properties found to be within a flood hazard
zone for the full replacement values of the structure(s) or the maximum amount of coverage
available through the National Flood Insurance Program (NFIP). The policy must show Collier
County as a Loss Payee AT.I.M.A
2009-2010 CDBG-R
City of Naples
Landscaping Improvements-Anthony Park
Page 23 of 30
1'(1)9
EXHIBIT "C"
ADDITIONAL CDBG-R GRANT REOUlREMENTS
Strict Compliance with all aspects of the American Recovery and Reinvestment Act
("ARRA") is required which includes but is not limited to governance, transparency, data
collection and resources. Please see www.recoverv.org for additional information.
(1) Title I of the Housing Community Development Act of 1974 (42 USC 5301 et.
seq.). Section 109 provides that no person in the United States shall, on the ground of race,
color, national origin, religion, or sex, be excluded from participation in, be denied the benefits
of, or be subjected to discrimination under any program or activity funded in whole or in part
with Federal financial assistance.
(2) The Buy American rule as outlined in section 1605 of the ARRA. All equipment
and products purchased with grant funds should be American made under the provisions entitled
"Required Use of American Iron, Steel and Manufactured Goods."
(3) The Davis-Bacon Act as outlined in Section 1606 of the ARRA.
(4) The National Environmental Policy Act of 1969 (42 USC 4321 et. seq.).
(5) Requirements for Implementing Sections 1512, 1605, and] 606 of the ARRA for
Financial Assistance Awards.
(6) All subrecipients and contractors are required to obtain a DUNS number and
register with the Central Contractor Registration.
2009-2010 CDBG-R
City of Naples
Landscaping Improvements-Anthony Park
Page 24 of 30
16D9
EXHIBIT "D"
REQUIRED SUBMITTALS
D-l Request for Payment
D-la Release and Affidavit Form
D-2 CDBG-R Monthly Progress Report
2009-2010 CDBG-R
City of Naples
Landscaping Improvements-Anthony Park
Page 25 of 30
16D9
SCHEDULE "D-I"
COLLIER COUNTY HOUSING AND HUMAN SERVICES
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PA YMENT
Subrecipient Name: Citv of Naples
Subrecipient Address: 735 8th Street South, Naples, FL 34102
Project Name: Landscaping Improvement-Anthonv Park
Project No: CDBGR-09-03
Payment Request #
Dollar Amount Requested: $
SECTION II: STATUS OF FUNDS
I. Grant Amount Awarded
$ 30,365.00
2. Sum of Past Claims Paid on this Account
$
3. Total Grant Amount Awarded Less Sum
Of Past Claims Paid on this Account
4. Amount of Previous Unpaid Requests
$
$
5. Amount of Today's Request
$
6. Current Grant Balance (Initial Grant Amount
Awarded Less Sum of all requests)
$
I certify that this request for payment has been drawn in accordance with the terms and
conditions of the Agreement between the COUNTY and us, as the SUBRECIPIENT. I also
certify that the amount of the Request for Payment is not in excess of current needs.
Signature
Date
Title
Authorizing Grant Coordinator
Supervisor
(approval authority under $14,999)
Dept Director
(approval required $15,000 and above)
2009-2010 CDBG-R
City of Naples
Landscaping Improvements-Anthony Park
Page 26 of 30
1609
SCHEDULE "D-la"
RELEASE AND AFFIDAVIT FORM
The SUBRECIPIENT certifies for itself and its subcontractors, material-men, successors
and assigns, that all charges for labor, materials, supplies, lands, licenses and other expenses for
which COUNTY might be sued or for which a lien or a demand against any payment bond might
be filed, have been satisfied and paid.
This Release and Affidavit IS given III connection with the SUBRECIPIENT's
(monthly/final) Request for Payment.
SUB RECIPIENT
Witness:
BY:
BY:
ITS:
President
DATE:
Print name and title
STATE OF
COUNTY OF
The
foregoing
instrument
2010,
was acknowledged before me this day of
~ u
of A Choose Not-For-Profit,
Municipality on behalf of Choose Not-For-Profit, Corporation or
He/She is personally known to me OR has produced
as identification and who did (did not) take an oath.
or Corporation or
Municipality
My Commission Expires:
(Signature)
Name:
(Legibly Printed)
(AFFIX OFFICIAL SEAL)
Notary Public, State of:
Commission No.:
2009-2010 CDBG-R
City of Naples
Landscaping Improvements-Anthony Park
Page 27 of 30
16D9
SCHEDULE "D-2"
CDBG-R MONTHLY PROGRESS REPORT
Complete form for past month and submit to Housing & Human Service's staff by the
1 rfh of the following month.
Status Report for Month of
Submittal Date:
Project Name
Citv of Naples -Landscaping Improvements Anthonv Park
Project Number CDBG-R
09-03
Activity Number
Subrecipienl:
City of Naples
Contact Person
Greg Givens
Telephone: 239 -213-1816
Fax: 239-213-1033
E-mail:
ggi venslalnaples gov. com
L Activity StatuslMilestones (describe any action taken, relating to this project,
during the past month):
2. What events/actions are scheduled for the next two months?
3. Describe any affirmative marketing you have implemented regarding this
project. Please list and attach any recent media coverage of your organization relating to
this project.
4. List any additional data relevant to the outcome measures listed on the
application for this project.
5. Identify any potential issues that may cause delay.
New contracts executed this month (if applicable):
2009-201 0 CDBG-R
City of Naples
Landscaping Improvements-Anthony Park
Page 28 of 30
16D9
Name of Contractor or Amount of Contractor Race Ethnicity
Subcontractor, Address & Phone Contract Federal ID (see definitions (see definitions
Number Number on following on following
page) page)
For projects that serve a particular clientele, please complete the following
information by entering the appropriate number in the blank spaces and in the chart below.
Complete the below chart for NEW clients served this month. DO NOT DUPLICATE clients
served in previous montbs. You may provide data by either households or persons served.
However, if one person received TWO services this counts as TWO SERVICE UNITS:
TOTAL BENEFICIARIES
This project benefits
"households" or "persons").
INCOME
households or persons. Please circle one category (either
Enter the number of beneficiaries in the blank space and in Box 1."
Of the households or persons assisted, are extremely low-income income (0-30%)
of the current Median Family Income (MFI). Enter this number in Box "2. ..
Of the households or persons assisted, are very low-income (31-50%) of the current
Median Family Income (MFI). Enter this number in Box "], ,.
Of these households or persons assisted, are low-income (51-80%) of the current
Median Family Income (MFl). Enter this number in Box "4. ..
NOTE: The total of Boxes 2, 3 and 4 should equal the number in Box 1.
FEMALE HEAD OF HOUSEHOLD
This project assisted Female Head of Households REGARDLESS of income. Enter
this number in box "5" below,
BOX 1 BOX2 BOX 3 BOX4 BOX 5
Total Number of Extremely Very Low Income Female Head of
Households or Low Income Low Income (51-80%) Household
Persons Assisted (0-30%) (31-50%)
i
I I
2009-2010 CDBG-R
City of Naples
Landscaping Improvements-Anthony Park
Page 29 of 30
1689
Subrecipient's must indicate total beneficiaries for Race AND Ethnicitv
Definitions of Race:
White: A person having origins in any of the original peoples of Europe, the Middle East, or
North Africa.
Black or African-American: A person having origins in any of the black racial groups of
Africa.
Asian: A person having origins in any of the original peoples of the Far East, Southeast
Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan,
Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
American Indian or Alaska Native: A person having origins in any of the original peoples of
North and South America (including Central America), and who maintains tribal affiliation
or community attachment.
Native Hawaiian or Other Pacific Islander: A person having origins in any of the original
people of Hawaii, Guam, Samoa, or other Pacific Islands.
Definitions of Ethnicity:
Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American,
or other Spanish culture or origin, regardless of race.
Tabulation Table of Race and Ethnicity Beneficiaries
Race # Total # Hispanic
White
Black or African American
Asian
American Indian or Alaskan Native
Native Hawaiian or Other Pacific Islander
American Indian/Alaska Native and White
Asian and White
Black/ African American and White
American Indian/Alaskan Native and Black/African American
Other Multi-Racial
TOTAL:
08-PRC-01009/
2009-2010 CDBG-R
City of Naples
Landscaping Improvements~Anthony Park
Page 30 of30