Backup Documents 02/09/2010 Item #16F8
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP'! 6 F 8
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO - ~
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board omce. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate fOf additional signatures, dates. and/or information needed. If the document is already complete with the
exception of the Chairman's si2oature, draw a line througl routing lines # 1 through #4, comolete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s) Office Initials Date
(List in routing order)
1. ".<>
2. '''~-,..~..~ .-
,."'-<>..,~.-
3.
.' .,_..... ~-~..,....-
4. .' -...."..".-... ----.- ~ zI '1 ;'0
5. Ian Mitchell, BCC Office Board of County Commissioners ~ of'; .,
Supervisor 1.0
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
{The primary contact is the holder of the original document pending Bee approvaJ. Normally the primary contact IS the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the Bee Chairman's signaturt= are to be delivered to the Bee office only after the Bee has acted to approve the
item.)
Name of Primary Staff
Contact
Agenda Date Item was
Ap roved by the BCC
Type of Document
Attached
(Ckac'1-')l;,D ('I
Chv ( :::.tiw_
:). 'i' 10
IY)cxh .(,!
Phone Number
JS'd.3(r-!-7
Agenda Item Number
/ (p F'6
. (("
Number of Original
Documents Attached
P' - ....." . J' ~,'~ .l
Ul o.']<? ,';, t;, I~' ,,'
OY 1, .',1 t ,,1, 1'_.,
Yes N/A (Not
(Initial) A licable)
'I
/'
"} \
I.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
a ro riate.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office ofthe County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and ossibly State Officials.)
All handwritten strike-through and revisions have been initialed by the County Attorney's
Oftice and all other arties exce t the BCC Chairman and the Clerk to the Board
The Chairman's signature line date has been entered as the date ofBCC approval of the
document or the final TIe otiated contract date whichever is a licable.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are re uired.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mithchell in the BCC office within 24 hours ofBCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCe's actions are nullified. Be awar~ of your deadlines!
The document was approved by the Bee on " 11\ (enter date) and all changes
made during the meeting have been incorporated in the attached document. The
Count Attorne 's Office has reviewed the chan es, if a licable.
,"J,
',y
oJ;
2.
eJ
3.
q
-ft',
'.....r
4.
b
5.
't
.
6.
J: Forms! Counly Forms! Bee Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
MEMORANDUM
Date:
February 10,2010
To:
Christine Chase, Sr. Administrative Assistant
Emergency Management
From:
Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re:
Modification to the FY10 Emergency Preparedness
Assistance Base Grant Agreement increasing the
amount by $35,201.81 for a total of $133,300.81
Contract No: 10-BG-25-09-21-01-102
Attached, are your four original modification agreements, referenced
above, (Item #16F8) approved by the Board of County Commissioners on
February 9, 2010.
After forwarding for further processing, we request an executed original
be returned to the Minutes and Records Department where it will be kept as
part of the Board's Official Record.
If you should have any questions, please call 252-8406.
Thank you.
Attachments (4)
16F8'
16F8 ,
Contract Number: 1O-BG-25-09-21-01-102
MODIFICATION TO AGREEMENT BETWEEN
THE DIVISION OF EMERGENCY MANAGEMENT AND
COLLIER COUNTY
This Modification is made and entered into by and between the State of Florida,
Division of Emergency Management ("the Division"), and Collier County ("Recipient") to
modify DEM Contract Number 10-BG-25-09-21-01-102, dated November 30,2009 ("the
Agreement") .
WHEREAS, the Division and the Recipient have entered into the Agreement,
pursuant to which the Division has provided a sub grant of $98,099 to Recipient; and
WHEREAS, the remaining amount of$35,201.81 from the 2008-2009 EMPG funds
will increase the total Agreement amount and must be expended on or before June 30, 2010.
NOW, THEREFORE, in consideration of the mutual promises of the parties
contained herein, the parties agree as follows:
1. The Agreement is amended to increase the maximum amount payable under
the Agreement to $133,300.81.
2. All provisions of the Agreement being modified and any attachments thereto
in conflict with this Modification shall be and are hereby changed to conform
with this Modification, effective as of the date of the last execution of this
Modification by both parties.
3. All provisions not in conflict with this Modification remain in full force and
effect, and are to be performed at the level specified in the Agreement.
IN WI1NESS WHEREOF, the parties hereto have executed this document as of the
dates set out herein.
RECIPIENT:
DIVISION OF EMERGENCY
MANGEMENT
COW'i!'COUNlY '+ .
:--t "W. (
By: ~
By:
David Halstead, Interim Director
Name and Title:1Yed 'W COyIt.J~hw-mo.rl
Date: ~lO .
Date:
, "",:,!"
":--,',"
ATTEST: '.,' .
DWIGHT e:BROCK, Clerk .
"'~~~~~<i('
@T~-
Colleen Greene.
Assistant County Attorney