Loading...
Agenda 10/23/2018 Item #16D2110/23/2018 EXECUTIVE SUMMARY Recommendation to approve the Selection Committee’s ranking and authorize entering into negotiations with Wood Environmental Infrastructure Solutions, Inc., for a contract related to Request for Professional Services (RPS) Number 18-7469, “CEI Services for Big Corkscrew Island Regional Park.” OBJECTIVE: To approve the selection committee’s ranking and authorize staff to negotiate a contract to provide CEI Services for Big Corkscrew Island Regional Park. CONSIDERATIONS: On August 16, 2018, the Procurement Services Division released notices of RPS #18-7469 CEI for Big Corkscrew Island Regional Park. The County notified 16,148 firms, ninety-four (94) firms downloaded the bid information, and the County received three proposals by the September 20, 2018 deadline. All three firms were found to be responsive and responsible. The Selection Committee met on October 9, 2018, scoring each proposal and shortlisting those three (3) firms to move on to step 2, presentations. On October 10, 2018, the Selection Committee reconvened for step 2, presentations were given, and the Committee ranked the firms as follows: Company Name Ranking Wood Environmental Infrastructure Solutions, Inc. 1 Johnson Engineering, Inc. 2 AIM Engineering Surveying, Inc. 3 Staff recommends approval of the Committee’s final ranking and requests authorization to begin contract negotiations with the top-ranked firm, Wood Environmental Infrastructure Solutions, Inc. If contract negotiations are not successful with Wood Environmental Infrastructure Solutions Inc., staff requests authorization to start contract negotiations with the remaining ranked firms in the order set forth above. Once an acceptable contract has been negotiated, staff will bring that agreement back to the Board of County Commissions (Board) for approval. FISCAL IMPACT: There is no Fiscal impact currently. Staff will bring a negotiated contract back for subsequent Board consideration and approval. GROWTH MANAGEMENT IMPACT: There is no Growth Management impact. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT RECOMMENDATION: To approve the Selection Committee rankings for Solicitation No. 18-7469, CEI Services for Big Corkscrew Island Regional Park, and authorize staff to enter into negotiations with the number one ranked firm, Wood Environmental Solutions, Inc., as set forth above, and bring a negotiated contract back for approval at a future Board Meeting. Prepared By: Leandro A. Goicoechea, P.E., Sr. Project Manager, Facilities Management Division ATTACHMENT(S) 1. 18-7469 NORA (PDF) 2. 18-7469_Solicitation_BCIRP_CEI (DOCX) 16.D.21 Packet Pg. 1377 10/23/2018 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.21 Doc ID: 6984 Item Summary: Recommendation to approve the Selection Committee’s ranking and authorize entering into negotiations with Wood Environmental Infrastructure Solutions, Inc. for a contract related to Request for Professional Services (RPS) Number 18-7469 “CEI Services for Big Corkscrew Island Regional Park”. Meeting Date: 10/23/2018 Prepared by: Title: Project Manager – Facilities Management Name: Leandro Goicoechea 10/12/2018 2:06 PM Submitted by: Title: Deputy Department Head – Public Utilities Department Name: Dan Rodriguez 10/12/2018 2:06 PM Approved By: Review: Parks & Recreation Jeanine McPherson Additional Reviewer Completed 10/12/2018 2:18 PM Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 10/12/2018 2:19 PM Facilities Management Margaret Bishop Additional Reviewer Completed 10/12/2018 2:27 PM Parks & Recreation Margaret Bishop Additional Reviewer Skipped 10/12/2018 2:28 PM Public Utilities Department Dan Rodriguez Additional Reviewer Completed 10/12/2018 3:51 PM Procurement Services Ted Coyman Additional Reviewer Completed 10/12/2018 3:55 PM Procurement Services Swainson Hall Additional Reviewer Completed 10/12/2018 4:51 PM Procurement Services Evelyn Colon Additional Reviewer Completed 10/12/2018 4:58 PM Public Services Department Kimberley Grant Level 1 Reviewer Completed 10/15/2018 9:13 AM Public Services Department Todd Henry Level 1 Division Reviewer Completed 10/15/2018 10:57 AM Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 10/16/2018 1:13 PM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 10/16/2018 2:19 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 10/16/2018 2:21 PM County Attorney's Office Emily Pepin CAO Preview Completed 10/16/2018 3:01 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/16/2018 4:29 PM Budget and Management Office Ed Finn Additional Reviewer Completed 10/17/2018 9:13 AM 16.D.21 Packet Pg. 1378 10/23/2018 County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 10/17/2018 2:21 PM Board of County Commissioners MaryJo Brock Meeting Pending 10/23/2018 9:00 AM 16.D.21 Packet Pg. 1379 16.D.21.a Packet Pg. 1380 Attachment: 18-7469 NORA (6984 : CEI Services for Big Corkscrew Island Regional Park) COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PROFESSIONAL SERVICES (RPS) In accordance with Florida Statute 287.055 Consultants’ Competitive Negotiation Act FOR CEI Services for Big Corkscrew Island Regional Park RPS NO.: 18-7469 ADAM NORTHRUP, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-6098 ADAM.NORTHRUP@colliercountyfl.gov (Email) This proposal solicitation document is prepared in a Microsoft Word format (rev 8/16/17). Any alterations to this document made by the Consultant may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.D.21.b Packet Pg. 1381 Attachment: 18-7469_Solicitation_BCIRP_CEI (6984 : CEI Services for Big Corkscrew Island Regional Park) SOLICITATION PUBLIC NOTICE REQUEST FOR PROFESSINAL SERVICES (RPS) NUMBER: 18-7469 PROJECT TITLE: CEI Services for Big Corkscrew Island Regional Park PRE-PROPOSAL CONFERENCE: NA LOCATION: NA RPS OPENING DAY/DATE/TIME: September 20th, 2018; 3:00PM EST PLACE OF RPS OPENING: Procurement Services Division 3295 Tamiami Trail East, Bldg. C-2 Naples, FL 34112 All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://www.bidsync.com/bidsync-cas/ INTRODUCTION As requested by the Parks and Recreation Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for P rofessional Services (hereinafter, “RPS”) with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scop e of Work stated. BACKGROUND The purpose of the solicitation is to provide a team consisting at a minimum of, a program manager, a CEI inspector and assistant, licensed electrician, licensed plumber and scheduler for the construction of the Big Corkscrew Island Regional Park (BCIRP) p roject located off 39th Avenue N.E. and Immokalee Road next to the Collier County Northeast Recycling Drop Off Center. The program management and inspections will include but not be limited to, observation of site work for underground utility infrastructure, roadway, storm water and vertical construction, design evaluation, daily log and construction documentation, photographic record, general coordination, construction progress meetings, observation inspections, substantia l and final completion inspections, final construction certification, general project management, monitor project records, certifications , and manage as-constructed field drawings. Phase I construction will involve a new community center, two restroom/co ncession buildings, two tennis courts, two basketball courts, six pickleball courts, event lawn, playground, maintenance building, picnic pavilions, aquatic center, four collegiat e size soccer fields, two baseball/softball fields, parking, road, utilities, and picnic trails among other things. Phase I may involve oversite for three separate contracts under different GC’s (Sitework, Vertical construction and Aquatic Center) all working at the same time. Phase II (future construction) may include access road , two multipurpose fields, four collegiate softball/baseball fields, outdoor event area, lake configuration, picnic pavilions, restroom/concession building, two multipurpose fields and new gym. At this moment it has not been determined when Phase II will be constructed so it would not be negotiated. The only fees that will be negotiated at this moment will be Phase I services. The proposing firm’s designated program manager and inspector (and their alternate) shall have prior experience providing CEI services as well as be familiar with all local, state and federal permitting procedures. The awarded firm shall be required to verify all work is in accordance with Collier County Utilities Standards Manual and Collier County vertical standards. Estimated Construction Cost, $46,000,000. TERM OF CONTRACT The contract term, if an award(s) is/are made is intended to be for the duration of the construction and post construction activities of the Big Corkscrew Island Regional Park. Prices shall remain firm for the initial term of the awarded contract. Surcharges will not be accepted in conjunction with this award, and such charges should be incorporated into the pricing structure. DETAILED SCOPE OF WORK TASK I – Design Review/ Value Engineering 16.D.21.b Packet Pg. 1382 Attachment: 18-7469_Solicitation_BCIRP_CEI (6984 : CEI Services for Big Corkscrew Island Regional Park) Review 100% final drawings and specifications to make sure there is coordination between all work and information is correct and specified. Cross references between multiple bid document sets need to be verified since three GC’s will be contracted for this project. The construction documents will be separated into Site Work, Vertical Construction and Aquatic Center. The thr ee GC’s will be working simultaneously, and coordination is critical. No overlapping scope of services and interfe rence between GC’s will be allowed. Recommendations will be made to the owner concerning this review, so the Owner can approve the Final Drawings. TASK II – Bid Services Attend and participate in the bidding process. Review contract document addenda pr ovided by the A/E prior to issuance. Prepare recommendation of award to the Owner. TASK III – OBSERVATION AND DOCUMENTATION 3.1 Construction Observation – An Inspector will conduct on-site observations and inspections of all the BCIRP construction activities (including any overnight activities) on the project to ensure that all work is completed in accordance with the Contrac t Documents. The Inspector will inform an on -site representative of the construction contractor of any concerns related to conformance of the BCIRP work with the Contract Documents (a concern or an issue) as an attempt to resolve any concern or issue on-site. If the concern or issue is not immediately resolved in the field, the Inspector shall inform the COUNTY Project Manager in writing about the concern or issue within eight (8) business hours, but not more than one business day, after the discovery of any concern or issue. This protocol will be initiated any time the Inspector becomes aware of any construction that is unsatisfactory, faulty or defective, does not conform to the Contract Documents, does not meet the requirements of any inspections, tests or approval required to be made, or has been damaged before final payment. The Inspector will maintain a separate Issue Resolution Log documenting any issue or concern that is conveyed in writing to the COUNTY Project Manager, including any written directive resolving the issue or concern. 3.2 Daily Log and Construction Documentation – An Inspector will prepare a daily log recording activities and details related to the BCIRP work on a form approved in advance by the COUNTY. Information will be recorded in the daily log on each day construction activities occur. The daily log entries will record all aspects of the BCIRP infrastructu re construction during that day including, but not limited to: construction crew (labor) details, equipment used, materials used, compliance testing and inspection performed, site conditions, trench conditions, backfill material used, dewatering methods, c ompaction methods, location of the work, and all relevant details related to the BCIRP Work. The Daily Log will reference the digital photograp hs and or video taken with appropriate file names and file locations. In addition to the construction details, the daily log will contain information related to: time and hours on the job site, weather conditions, data pertaining to questions of quantities of mat erials used, extras or deductions, list of visiting officials and representatives of manufacturers, fabr icators, suppliers and distributors, observations in general and specific observations in more detail as in observing test procedures, conformance inspection of materials and fitting, name plate data for equipment and material installed, and other informat ion requested by the COUNTY. The daily log, photograph files and other construction documentation will be provided to the COUNTY by the CEI on a weekly basis on the first day of the week following the week of daily logs. 3.3 Photographic Record – Inspector will provide a comprehensive digital photographic record of the BCIRP construction activities related to the project. The digital file names will be referenced in the daily log along with a brief description of the photograph, the date and time of the photograph and the name of the photographer. The digital files will be submitted weekly to the COUNTY along with the construction documentation. Video, if taken to identify issues not easily determined by photograph, will be provided in digital format. 3.4 General Coordination – CEI will coordinate all activities related to the multiple -beneficial use of completed segments between the construction contractors, the CEI and the COUNTY. CEI will oversee substantial and final completion inspections, and prepare and maintain the punch list, including follow-up inspections to ensure that punch list items are corrected and/or completed. 3.5 Construction Progress Meetings – The CEI will attend weekly scheduled progress meetings with the construction contractors and the COUNTY to review project status and identify issues that may affect the Project. 3.6 Observation Inspections – The CEI will accompany visiting inspectors representing any regulatory agencies having jurisdiction over the Project and will record all discussions and the outcome of these regulatory inspections in the daily logs. 3.7 Project Closeout – The CEI will conduct substantial completion inspections when requested by the construction contractor. During the substantial completion inspection, the Inspector will prepare a punch list of items requiring completion or correction to the satisfaction of the CEI and the COUNTY. The CEI will be responsible for maintaining the punch -list and issuing updates to the punch-list on a weekly basis. The CEI will coordinate and participate in the final walk-through to ensure that the punch- list items are completed to the satisfaction of the CEI and the COUNTY. Upon the request of the construction contractor and concurrence of the COUNTY Project Manager, the CEI will conduct final completion inspections of portions of the project, as 16.D.21.b Packet Pg. 1383 Attachment: 18-7469_Solicitation_BCIRP_CEI (6984 : CEI Services for Big Corkscrew Island Regional Park) they are finished to determine if construction has been completed in accordance with the Contract Documents and the construction contractor has fulfilled all obligations therein. Based on the results of the final inspection, the CEI will judge the work complete or not complete. If the work is judged complete, the CEI will issue a “notice of final acceptance and recommendation for final payment”. If the work is judged not complete, the CEI will issue written instructions to the construction contractor identifying the work judged not complete. Upon provision of the construction contractor evidence or assurance tha t the deficiencies noted above have been corrected or completed, a seco nd final inspection will be scheduled to verify that the outstanding issues have been resolved and the CEI can issue a “notice of final acceptance and recommendation for final payment”. The CEI will verify issuance of Certificate of Occupancy and provide recommendation of acceptance of the project. They will be responsible of collecting all necessary documentation to close the project like but not limited to: Lien Waivers , Contractor’s final Affidavit, Close -out Change Orders, Surety’s Final Consent and P rocess Final Payment. The CEI will be responsible to assist the County with coordination of warranty work (not exceeding the complete date of the agreement). The CEI will be responsible of gathering all Project related files and documentation to the Own er. 3.8 Final Construction Certification – Upon issuance of a “notice of final acceptance and recommendation for final payment” the CEI will provide a signed and sealed certification by a professional engineer in responsible charge of the work provided by the Inspector stating that the “Project has been completed by the construction contractor in accordance with the Plans and Specifications of the Contract Documents as amended”. TASK IV – CEI PROJECT MANAGEMENT SERVICES 4.1. General Project Management – The CEI will provide support services customarily related to the construction observation and inspection of similar projects including, but not limited to: 4.1.1 Participate in other meetings as described or implied herein. 4.1.2 Review the construction contractor’s monthly applications for payment and accompanying data and recommend approval of payments due to the construction contractor. The CEI’s recommendation of any payment requested in an application for payment shall constitute a representation b y the CEI to the COUNTY as an experienced and qualified professional, that based on CEI’s onsite observations and inspections of construction in progress; that the construction quantities in the applications for payment accurately reflects the progress of the work and that the payment is for work constructed in accordance with the Contract Documents. The CEI should be responsible of verifying that all required backup documentation has been included in the application of payment, that the A/E has properly certified the Request of Payment and that they recommend the payment. 4.1.3 The CEI will make sure all required field testing in drawings and specs is done and verification that all materials, equipment and supplies installed or utilized on the Project are in full accordance with the Contract Documents and approved Shop Drawings provided by the ENGINEER. 4.1.4 Within one month after the construction contractor completes all punch list items to the satisfaction of the Inspector and the COUNTY and the BCIRP work is substantially complete in accordance with the Contract Documents, the CEI will provide a signed and sealed certification by a professional engineer registered in the State of Florida, that the Work was done under his supervision and performed in accordance with the Contract Documents, including all approved shop drawings and change orders except as noted. 4.2 Monitor Project Records – The CEI shall monitor all required Project records, including but not limited to delivery schedules, inventories and construction reports. 4.3 Certifications – The CEI shall verify and assure that all certification packages to FDEP have been submitted prior to close - out of the project. 4.4 As-Constructed Field Drawings – Inspector shall maintain red pencil “mark-up” notations and sketches on construction plans that reflect the actual details of constructed facilities. These Constructed Field Drawings will be used by the CEI to validate the “As-Built” documentation provided by the construction contractor. The CEI will notify the ENGINEER and the construction contractor of any differences in the documents maintained by the general contractor and the CEI on a weekly basis for resolut ion by the ENGINEER. 4.5 Review/Track/Monitor status of construction progress, shop drawings submittals, RFI’s, and request for changes to construction cost or schedule. Respond to RFI’s that do not involve design interpretations and prepare CO’s with back up documentation as needed in the project. 4.6 Schedule – The CEI will be responsible for reviewing the Contractor’s schedule and provide comments to the Contractor. CEI will be responsible for updating the Master Schedule. 16.D.21.b Packet Pg. 1384 Attachment: 18-7469_Solicitation_BCIRP_CEI (6984 : CEI Services for Big Corkscrew Island Regional Park) 4.7 Project Closeout – The CEI will be responsible for verifying issuance of Certificate of Occupancy. RESPONSE FORMAT AND GRADING CRITERIA FOR DEVELOPMENT OF SHORTLIST: Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or your proposal may be deemed non-responsive Evaluation Criteria Maximum Points 1. Ability of Professional Personnel 20 Points 2. Certified Minority Business Enterprise 5 Points 3. Past Performance 25 Points 4. Project Approach, Willingness to Meet Time and Budget Requirements 20 Points 5. Location 10 Points 6. Recent, Current, and Projected Workloads of the Firm 20 Points TOTAL POSSIBLE POINTS 100 Points For complete explanation of each evaluation criteria, please see the file titled “RPS Instructions” included with this advertisement. VENDOR CHECKLIST Vendor should check off each of the following items as the necessary action is completed (please see, Form 2: Vendor Check List): The Solicitation Submittal has been signed. All applicable forms have been signed and included, along with licenses to complete the requirements of the project. Required Reference Questionnaires have been completed for previous projects and included with the proposal. Any addenda have been signed and included. All grant requirements have been reviewed and forms completed (if applicable). Division of Corporations - Florida Department of State – http://dos.myflorida.com/sunbiz/ (If work performed in the State). E-Verify/Immigration Affidavit (Memorandum of Understanding). 16.D.21.b Packet Pg. 1385 Attachment: 18-7469_Solicitation_BCIRP_CEI (6984 : CEI Services for Big Corkscrew Island Regional Park)