Backup Documents 01/12/2010 Item #16B7
MEMORANDUM
Date:
January 14,2010
To:
Robert Tipton
Traffic Operations Manager
From:
Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re:
Resolution 20 I 0-0 I: Traffic Signal Maintenance and
Compensation Agreement w/FDOT
Please find enclosed a certified copy of Resolution 2010-01 and two
original agreements, approved by the Board on Tuesday, January 12, 2010.
(Agenda Items #16B7).
The Minutes and Records has retained the Original Resolution for the Board's
Official Records,
If you should have any questions, please contact me at: 252-841 L
Thank you,
Enclosures
1687
168?
RESOLUTION NO. 2010- 01
A Resolution by the Board of County Commissioners of Collier County,
Florida, authorizing an Amendment to the Traffic Signal Maintenance And
Compensation Agreement between the Florida Department of Transportation
and Collier County.
WHEREAS, on July 29, 2003, the Board of County Commissioners (BCC) approved Resolution
2003-237 authorizing the Execution of a Traffic Signal Maintenance And Compensation Agreement
between the State of Florida Department of Transportation and Collier County to partially compensate
the County for maintaining traffic signals on the State Roadways within unincorporated Collier County;
and
WHEREAS, on September 2, 2003, such an Agreement was executed by the Florida Department
of Transportation and Collier County; and
WHEREAS, Collier County also currently maintains Intersection Control Beacons
(flashing lights) at five intersections on the State Roadways without compensation; and
WHEREAS, The Florida Department of Transportation has proposed an Amendment to the
mentioned Agreement in order to partially compensate Collier County for the maintenance of Intersection
Control Beacons located on the State Roadways within unincorporated Collier County,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
I. The Board hereby approves the provisions and stipulations of the attached Amendment
entitled Traffic Signal Maintenance and Compensation Agreement Amendment # I allowing additional
compensation to the County for the maintenance of Intersection Control Beacons located on the State
Roadways within unincorporated Collier County; and
2. The Board authorizes its Chairman to execute the Amendment to the Agreement.
1687
This Resolution adopted after motion, second, and majority vote favoring same this ~th day of
January, 2010.
-~
BOARD O~21UNTY COMMISSIONERS
COLLIER YjYNTY, FLORIDA
/ ! I .
BY: f\ {ft->>..;p-y,^., r:':>" ,- .)f._ "
Dortna Fiala, Chairman
'-,,'
AttestDf~~
,t'glttturt OIl i'~;'"
rlll4n ,
::ro?;7?2:~.;OO'Y
Scott R. Teach
Deputy County Attorney
Item # I /p B4-
Agenda ~l \2-1,0
Dale ~
Deputy Clerk
1687
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT
Amendment #1
, , '" '~-:';'1"
: C (~;' "f'l"." (: I..; S
";"]',
,'1'''''-'','''-'''11
1,>",'1-' ,-
CONTRACT NO
FINANCIAL PROJECT NO
F.E.I.D. NO.
ANB45
_._--~~_._--
412666-1
F59600055803
Purpose:
Amend the original TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT previously
entered into by both parties. Amendment #1 adds payment for maintenance and operation of intersection
control beacons, beginning with the Department's fiscal year 2010-2011. Currently, traffic signals are
compensated for and intersection control beacons are not. This Amendment provides that intersection control
beacons will be paid for by the Department to the Maintaining Agency at the rate of 25% of that for full traffic
signals. A modified Exhibit B is part of this Amendment and provides the Unit Rates for traffic signals
(unchanged) and for intersection eontrol beacons (new). All other provisions of the original Agreement remain
unchanged.
Section 1 shall be removed and replaced in its entirety by the Section 1 provided below:
1. The Maintaining Agency shall be responsible for the maintenance and continuous operation of the
traffic signals, traffic signal systems (central computer, cameras, message signs, modems, and
communications interconnect), flashing school zone traffic control devices, intersection eontrol beacons,
warning beacons, illuminated street name signs, and the payment of electricity and electrical charges incurred
in connection with operation of such traffic signals and signal systems upon eompletion of their installation.
The Department agrees to pay to the Maintaining Agency, an annual compensation based on Department's
fiscal year for the cost of the maintenance and continuous operation of full traffic signal locations and
intersection control beacons as identified in Exhibit A. Warning beacons, emergency signals, and flashing
school zone signals are not included. Payments will be made in accordance with Exhibit B. Should the
Maintaining Ageney withdraw from the compensation portion of this Agreement; the Maintaining Agency will
still be responsible for the maintenance and continuous operation of the above items. In the ease of
construction contracts, the Maintaining Agency shall be responsible for the payment of electricity and electrical
charges incurred in connection with the operation of the traffic signals and signal systems, and shall undertake
the maintenance and continuous operation of said traffic signals and signal systems upon final acceptance of
the installation by the Department. Prior to any acceptance by the Department, the Maintaining Agency shall
have the opportunity to inspeet and request modifications/corrections to the installation(s) and Department
agrees to undertake those prior to acceptance so long as the modifications/corrections comply with the
contract and specifications previously approved by both the Department and Maintaining Agency. Repair or
replacement and other responsibilities of the installation contractor and the Department, during construction,
are contained in the Department's Standard Specifications for Road and Bridge Construction.
Section 6 shall be removed and replaced in its entirety by the Seetion 6 provided below:
6. The Maintaining Agency and the Department will develop annually the Exhibit A which by this reference
is made a part of this Agreement as though fully set forth herein. Exhibit A shall contain all existing traffic
signals and intersection control beacons on the State Highway System, applicable to the jurisdiction of the
Maintaining Entity, those that are maintained by the Maintaining Agency and those that are maintained but not
included for compensation. No changes or modifications will be made to Exhibit A during the year for
compensation. New signals and intersection control beacons added by the Department during the fiscal year
shall be maintained and operated by the Maintaining Agency upon final acceptance as stated in paragraph 1.
The Maintaining Agency and the Department, preceding each fiscal year, shall develop and execute a new
Exhibit A, which shall include all new Department signals and intersection control beacons added during the
previous fiscal year and delete those removed. The Maintaining Agency shall begin receiving compensation
for new Department's signals and intersection control beacons in the next fiscal year. In the event that no
change has been made to the previous year's Exhibit A, a statement to this effect should be included. The
annual compensation will be a lump sum payment detailed in Exhibit B. Future payments will be based on the
1687
750.{!1Q-22A
TRAFFIC OPERATIONS
07/09
Amemlmenl1
Page 2 of 5
information provided in Exhibit A. in accordance with the provisions as detailed in Exhibit B, attached and
made a part hereof.
a) Payment shall be made only after receipt and approval of service.
b) Payment shall be made in accordance with Section 215.422. Florida Statutes.
c) Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient
for a proper pre-audit and post-audit thereof.
d) Record of costs incurred under terms of this Agreement shall be maintained and made available
upon request to the Department at all times during the period of this Agreement and for three (3)
years after final payment for the work pursuant to this Agreement is made. Copies of these
documents and records shall be furnished to the Department upon request. Record of eosts
incurred include the Maintaining Agency's general accounting records, together with supporting
documents and records of the Maintaining Agency and all subcontractors performing work, and all
other records of the Maintaining Agency and subcontractors considered neeessary by the
Department for proper audit of costs.
Seetion 14 shall be removed and replaeed in its entirety by the Seetion 14 provided below:
14 The Maintaining Agency may be subject to inspections of traffie signals and traffic signal systems by
the Department. Such findings will be shared with the Maintaining Agency and shall be the basis of all
decisions regarding payment reduction, reworking, Agreement termination, or renewal. If at any time the
Maintaining Agency has not performed the maintenance responsibility on the locations specified in the Exhibit
A, the Department shall have the option of (a) notifying the Maintaining Agency of the deficiency with a
requirement that it be corrected within a specified time, otherwise the Department shall deduct payment for any
deficient traffic signal(s) or intersection control beacon(s) maintenance not corrected at the end of such time, or
(b) take whatever action is deemed appropriate by the Department. Any suspension or termination of funds
does not relieve any obligation of the Maintaining Agency under the terms and conditions of this Agreement.
IN WITNESS WHEREOF, the parties have caused these presents to be executed, the day and year first above written.
j
Collier County ; I , Florida STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
(M,liintalning Agency)
By __
By
PrinVType Name
Title:
Attest:
(Authorized Signature)
Donna Fial" ,__.__,~_
Chairman ..
(Authorized Signature)
PrinVType Name: L. K. Nandam '_... ___
Hie: Traffic Operations_Eflgi,,-e~ _.___~____
(Sealif/i."plicable)
R~vie:ed~ Jll1b~L
Attorney
Attest:
1..)lI/",..5..
Date
Approved as to form A ....,.JrI I J
ATTEST
DWIG E~ BROCK,'
LER. K \
L f:-r ~
ttst IS to 1),,, lM!1" ,
~10"atur~ on" ,
EXHISYfAi6foi-i011 ------.'-.--.---~--------
'RAFFle SIGNAL INI...E.~~~_r;;_~T6Ns-r;lA'i'NTAINED AND OPERATED FOq FY 2010720-1~"'-
Effe(:~ilJe Date From 7Ii/20~O To: 6/3012011
_~~~r.r~a_Lr-i!'9 AgC!ncY COllier County
Imersectlon Locations
SR 84! DAVIS BLVD
SR 84 / DAV'S AL VO
SR 84/ DAVIS BU/D
SF 84 / DAV'S B:~\IC
SF: 34/ DAVIS Bl\/O
SR 84/ DAVIS BLVQ
SR, 134! JAVIS BLVD
SR 84 / DAVIS GL VO
~,R 84/ DAVIS BLVD
US 41iTAMIAMl TRAiL
us 4; fT.A.MIAMI TRAil
i~S 4~trAMI^"J! TRAIL
:",$ 41iTA:>AIArv~1 TRAIL
us 41/TAMIAMI TRAIL
.Js 4"/TAMIAM: TR.A.lL
i..JS 41iTAMIAMl fRAIL
us 4irfArA1J\MI TR,A,k.
US 41fTAM!MJIi TRAiL
JS 41/TAMIAMl THAlL
I'JS 41/TAM1AMI TRAil
US 41/rAMIAMI TRAIL
us 41/TAMIAMI H,'(AIL
uS 41/TAMIAMi TRAIL
1687
c.
Tlaffic
Signal ':,T3)
CompensatIOn
IYes or No"
--.----,--.. . ---- -~"-".
Intp.rsRctlon
Control
Beacon
(ICS;
SHAOOWLAvVN DR
AIRPORT/PULUNG DR
LAKEWOOD BLVD
'1'"
TS
TS $2.621.00
._~--_..~.-
$2,E22,CO
$2,622.00 000'% sr'
--"--------~,---~-_.
Yf?S
TS
F:RE S'T'ATIO~ #21
Nc
KINGS '.,/.jAv
y!::,~
TS
VJ,JNTY BARN./GLEN EAG:....E
Yes
FOOT FY
Unit Rate
$2.622,00
$2,622.00
$2,622,CO
'_,_"r._,,,.,'
5U.OO%
:'0.00%
':lO.CO'};,
SO,00'7;
Total Amount
(Untt Rate x
Percefj!l
$1.311
.sU11
'SANTA H/\RBA.RA 8L V::'
I,
_.______.:S__?_2:,6!3_~_.~~.O~~_______~1,3:1
," : ,~ 11
Ye,
I j~ADIO F,D
'CR 951iSR [-l51!COUJER BLVD
TS
fees
TS
Yes
iCR 887/0LO US 41
!C~ 888/\:ViGG1NS Pf,$S I~D
Yes
15
,
-._! "=~.___.rs ==:~l
"I!$
IMPERIA.L COLF BLVD
Yeo
TS
CR 846111 ~ fJ-V[ilMMOKALEE
Yes
TS
PEL ICAN MARSHi99 A\/E N
Ye,
TS
91STAVE
y€~
TS
: V,ANOFRBII_ T BCHICR 1:l62
PELICAN SAY BL VO N
Yes
TS
Yt'S
TS
PEL ICAN SAY oL ve
Yes
r-
4. S2,62}.oo .__~.c!:9~~~__$_~.Jl1
51,311
Cf~RE9iPINE ROG/SEA,GlnE
COMMERCIAL. DR/PALM ST
RA YSHOREJSHADO\NLA\/';~
Yes T$
Yes
T5
'(<'i
TS
;\IRPOR'-PUt-LNGiCR 31
Ye,
TS
1'::::JURTt--<OUSEiSHAOOWS
Ye~
TS
us 41/TAMIAMI TRAil. PALM OR
us 41/TAMIAMI TRAi:_
US 41/TAMIAMI TRAIL
LS 41iTflMIAM! TRAIL
;US 4lT;\M!AMI TRAIL
iUS 41,Tfl,MIAMI TRAIL
1-,0 41,r;^,~;:IAMI iPi-ll1
U:') 4~,-TA"II'I;'i'X TRAIL
,JS 41;:,'i.ikAMi TRAI:..
1 'f
h,"
'i,
TS
GUILFORD RC
(.--'
TS
L..Q,KfVI/OOD BL\JO/A'.IALON
'1<,';
rs
is $7,622..00 5000%
--.-- ----------,
50,;]C%
IRATTLESNAKEiHNAMOCK
'if:\
TS 5;1,622.00 66.fiJ%
66.67%
$T ANDRC'NS BL'I':'I
Yp:,
18ROVV,';RD ST
y"
'~I;>:~F ST.'TR,If\,N(3lE 8L'-/D
Y('--;
I-S
$),672,00 SO,OO';,~
-~----'---------~...-
7:).OO:'{
SR D5;iCHD5~/COLL,f-:R 13L"/D
-5
r,~,!I"W\TEE RD
~Jo
:r~ 92/ MARCO RC
lell
$2,622.00
$2,622.00
$2,622.00
$2,622.00
$2,62200
')0.00%
66,67%
7':1,00%
5000%
SO 00%
_ ;lc~2:g~~_ .~~-' 67'Y~_
50.CO%
$1.31J
$7,622.00
$2,622.00
$2,622 ,00
52,522,00
52,622.00
$1,ij2?":JO
S2,bn.OO
52,62200
'.;2,622.()O
$2/;22.00
__._~,~,~.~,oo
'.:;2,r-;22.00
::;2,622.00
SZ,622.00
')262200
:;;,02,00
'~7,5;:,OO
500C'X
:-0.00%
50.00%
50.00%
66,67%
50.00%
50,OO~'r
50,00%
SQ,QO'K
5000%
50.00%
C,OO%
$1,748
$1967
$1,311
.:;].:;}:
$1.748
51,311
$1,311
51,311
51.311
Sl,148
::}1
$1.311
$1111
SU11
$1.311
$1.3ll
SUl1
'.~L!L-I,
",?,
SL-ill
, '11:; ~
EXHiHI! A 2010 12011
TRAFFIC SIGNAL INT~E'RSE(:Ti6NS-MAIN-TAINED AND r)DFRAtEOF6RF-T2ci't~li2o'--
.-..------ ..--..
_~~I;;!.f\rY~ Dale From 7/112010 To: 6f30gQ.!.1~_______
r...~dill\ainmfl AaRllc.Y.:....C_olllt.!r COLntv
; In~ersectlOl1 LeGations
iU~) 41iTAMIAMi TRAIL
: rame
Signal (TS)
0'
Cornpensation
(Yes or NO'i
intersection
Control FOOT FY
Beacen Unit Rate
_._J..!.~~!._._~ S26?_2.0C__
PORT 0;': SLANJS I~r:::
Yes
=h
52,62:.00
12,50%
$492
us 4~iTM,'IAMI TRAI~
18.75'1,
SR. 901fCOLLlC:R SLVQ
SR 951iC:Jl_L1E? BLVD
2R 9!j1;'COLL!L~ BLVD
SP 951!COL_,F:R BLVD
SR 9511G'JLUr:::R BLVO
iSR 82
::OR 29
'3R 29 ;' E MAIN ST
SR 291 W MAIN 51
SR 29 \IV MAIN ST
SR 29 'IN ~,\/\IN 51
SR 29! 1/''- r,lAIN 81
;R 93 1-7.5 \it OFr:
SR 93 i ,-75 Sf OFF
SR g~-j i 175 Nl: O!-F
SR 93 i 1-75 SB OFr
SR 93 i 1-75 S8 OFF
SR 9311.75 I'J8 OFF
SP 93; 1-70 38 OFF
SR 93 ')-7~ r-.J8 Qf"F
CR 29
$2,622.00
1687
l'
T 01:11 Amount
:Unlt Rate x
P~rcenn
Yes
leB
CR 952lCAPRl BLVD
Yes
$).622.00 666n-';,
$2.62~.OO __. 6667%
$2.622.00 0 CO%
.'i<
S1.748
LI.AAJNS/\;L DR
TS
$1,748
SO
Yp~
iFlP.EiRESC'JE STI\T ON
'0
iMANATEE RD
52,62.2.00
52,622.00
66.67%
(6.67% $, 748
_._,--_._~.~..._-
$69,l:,-.')
'h3Jto.
OCJtf: -bistrlct TraffiC Ope~i1t;onsEI19111eer--
Donna Fiala, Chairman
Yes
TS
;WAL MART/.TRAIL R!DGE
Y(~S
$1748
$656
S'1.:\11
FARM \1^.ORKERS VILLAGt:
50.00%
5000"/0 $1,311
-.----~-_.,._._,.
'1
S1311
5328
ICB
T\
33.33%
$2.Gn.UO 3333% $374
--~.~~--._------_._-
$874
,I
'SR 29
$2.622.00
Yes
'CB
2500%
CR 896/PINE RIDGE P:C
Yes
3333% $874
Yes TS $2,622.00 33.33% $874
Yes TI $2,622.00 33.33"'/', $874
---_._~-_._---~.. , ---~--_..~_..- -.---- --
YP-5 TI $2.522.00 33,33% $874
--.-,--. ------ '-'---..-.'.
Yes is $2,622.00 10000% S2,b22
Ye:-; TS $2,622.00 100 00% $2.622
-::';MpenS;-]!;ct1 A'Jreerren!
i ,:erllly thiJl The above lratrlc: ~~ qnal5 wi:j tp mall,laln'ld and operated in ,lCcoraanr,e \'Jilh ~ne requirements oj Ire TrCifflf: Sign~1 Mollolen<lnce and
SG8099
For SaasfClctory cOTip:et'on 01 all :;eIvi,:cs Cet3il+2d f1 th's .~,grf,€n'enl for thiS time penod. the S'eparfmer.! '11I11 D.)Y :h-~ M;'Jl1tdil1ll1g Agency
d Tutal Lump Sun') (;f
Collier County
ro...lad;.'aillir19 Agwlr;y
$2.622.00
Ye:;
_..~".---_.-
CR 846,' S 1 ST 5T
Yes
TS
$2,62200
N 9TH ST
Yes
TS
S:?,~22,OO_..
$~,E22.00
50,00%
IMMOKP-lEE OR
CR o90fTRAFrORo RO
Yes
TS
50 OC~/"
_~_Y~~~__.~~___$_2.622.0~_...
50.00%
: NEW MAHKET RD Vv'
$2.622.00
Yes
1250%
CR 896rPINE RIDGE RC
YP.S
I $7,522.00.
CR846/1MMOKALEE RD
Yes ._"_,_~~_._$2,6~?OO
CR846/IMMOKAU::[C f"-l.f.)
GOLDEN GATE Pi<INY
GOLDEN Gt... TE PK\NY
SP 95~"COLLlER 8l.\/O
SP 9511COL~ IfR !jL',D
Totall urno Sum
Approved as to Cor.. &: lepl sumeleney
;;~!I f?j~L
.,., Co_y Attoraey
ATTj:ST
DW.IQ.~T.E.~R. 6~. .e~R.K. \'
~~~lL~~. Q~1? ('~_
-- ,.;,." 4" ,. .1. .- ~, ... J ;' ';- : I is
, ~, ,'I '':< ,q t" ,,,.'~ .'"}. J I
1687
750-Q1Q-22A
TRAFFIC OPERATIONS
07/09
Amendment 1
Page5of5
EXHIBIT B
TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT
1 0 PURPOSE
This exhibit defines the method and limits of compensation to be made to the Maintaining Agency for the services
described in this Agreement and in Exhibit A and Method by which payments will be made.
2.0 COMPENSATION
For the satisfactory completion of all services detailed in this Agreement and Exhibit A of this Agreement. the
Department will pay the Maintaining Agency the Total Lump Sum in Exhibit A The Maintaining Agency will
receive one lump sum payment at the end of each fiscal year for satisfactory completion of service.
Total Lump Sum Amount for each fiscal year is calculated by adding all of the individual intersection amounts.
The individual Intersection amounts are calculated by taking the FY Unit Rate times the percent of State Road
Approaches to Total Approaches. Intersection Control Beacons are paid at 25% of the Unit Rate for full traffic
signal.
Example 1: For a traffie signal intersection with 4 approaches with 2 approaches (50%) being state
roads, the intersection amount for FY 10-11 will be: $2,622 x (2/4) = $1,311
Example 2: For an intersection control beacon with 3 approaches, with 2 approaches being state roads,
the intersection amount for FY 11-12 will be $675 x (2/3) = $450
Unit Rates per 100% State Intersections
Traffic Signals:
FY 07-08 $2,400
08-09 $2,472
09-10 $2,546
10-11 $2,622
11-12 $2,701
12-13 $2,782
Intersection Control Beacons:
$0
$0
$0
0.25 x $2,622 = $656
0.25 x $2,701 = $675
0.25 x $2,782 = $696
Beginning with FY 07-08, the Unit Rate for each fiscal year is 3% more than the Unit Rate for the
previous fiscal year, unless otherwise specified in an amendment to this Agreement
30 PAYMENT PROCESSING
The Maintaining Agency shall invoice the Department yearly in a format acceptable to the Department