Backup Documents 11/09/2010 Item #16J1 ORIGINAL DOCUMENTS CHECKLIST & ROUTWQSIP�
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SEIgJ U) 1
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper.Attach to original document.Original documents should be hand delivered to the Board Office.The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines#1 through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the checklist,and forward to Sue Filson(line#5).
Route to Addressee(s) Office Initials Date
(List in routing order)
1.
2.
3.
4.
5. Ian Mitchell,BCC Office Board of County Commissioners 1(1(D/to
Supervisor
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive
summary.Primary contact information is needed in the event one of the addressees above,including Sue Filson,need to contact staff for additional or missing
information.All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only afar the BCC has acted to approve the
item)
Name of Primary Staff Andrea Marsh Phone Number 793-9374
Contact
Agenda Date Item was 11/09/10 Agenda Item Number 16J1
Approved by the BCC
Type of Document Agreement/Certifcate Number of Original 1
Attached Documents Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Original document has been signed/initialed for legal sufficiency.(All documents to be MJB
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.This includes signature pages from ordinances,
resolutions,etc.signed by the County Attorney's Office and signature pages from
contracts,agreements,etc.that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's MJB
Office and all other parties except the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date of BCC approval of the MJB
document or the final negotiated contract date whichever is applicable.
4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's MJB
signature and initials are required.
5. In most cases(some contracts are an exception),the original document and this routing slip MJB
should be provided to Ian Mithchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified.Be aware of your deadlines!
6. The document was approved by the BCC on 11/09/10 (enter date)and all MJB
changes made during the meeting have been incorporated in the attached document.
The County Attorney's Office has reviewed the changes,if applicable.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05,Revised 9.18.09
16J1
MEMORANDUM
Date: November 16, 2010
To: Andrea Marsh, Finance Director
Collier County Sheriff's Office
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: A US Department of Justice and US Treasury combined
2011 Equitable Sharing Agreement and Certification
Attached for further processing is the original document referenced above
(Agenda Item #16J1) approved by the Board of County Commissioners on
Tuesday, November 9, 2010.
If you have any questions, please call me at 252-8406.
Thank you.
Attachment
Equitable Sharing
Agreement and
Certification
1611
lumber 1123-0011
Expires 7.31 -2011
0 Police Department @ Sheriffs Office 0 Task Force (Complete Table A, page2)
0 Prosecutor's Office 0 Other (specify)
Agency Name: Collier County Sheriffs Office
NCIC /ORI/Tracking Number. I F I L 10
Street Address: 3301 Tamiami Trail East,
City: Naples State: FL Zip: 34112
Contact: Title: Ms. First: Andrea Last: Marsh
Contact: Phone: 239 - 793 -9374
Same as Preparer. First: Andrea
® Contact Preparer. Phone: 239 - 793 -9374
Last Fiscal Year End: 09/30/2010
E -mail: andrea.marsh @colliersheriff.org
Last: Marsh
E -mail: andrea.marsh@colliersherifforg
Agency Current Fiscal Year Budget: $136,054,900.00
0 New Participant: Read the Equitable Sharing Agreement (page 4) and sign the Affidavit (page 5)
Q Existing Participant: Complete the Annual Certification Report, read the Equitable Sharing Agreement (page 4),
and sign the Affidavit (page 5)
0 Amended Form: Revise the Annual Certification Report, read the Equitable Sharing Agreement (page 4),
and sign the Affidavit (page 5).
Annual Certification Report
Summary of Eauitable Sharina Activity luctirm orrnd: r.._..... s .._�:
1
Beginning Equitable Sharing Fund Balance (must match
Ending Equitable Sharing Fund Balance from prior Fl)
$421,699.39
$324,375.97
2
Federal Sharing Funds Received
$18,434.56
$0.00
3
Federal Sharing Funds Received from Other Law Enforcement
Agencies and Task Forces (complete Table B, page 2)
$0.00
$0.00
4
Other Income
$0.00
$0.00
5
Interest Income Accrued Non - Interest Bearing
Interest Bearing
$1,065.09
$762.31
6
Total Equitable Sharing Funds (total of lines 1 - 5)
$441,199.04
$325,138.28
7
Federal Sharing Funds Spent (total of lines a - m below)
$6,557.05
$35,400.00
e
Ending Balance (difference between line 7 and line 6)
$434,641.99
$289,738.28
lusuce Agencies are: Fal, UtA, Al F, USPIS, USDA, DCIS, DSS, and FDA.
Treasury Agencies are: IRS, ICE CBP, USSS, and USCG.
Page 1 of 5
April 2010
Version 1.8
Summary of Shared Monies Soent
16A ;
Justice Funds TrMMUM FunAe
a
Total spent on salaries for new, temporary, not -to- exceed
one year employees Refer to 4 VIII.A.2.a.3 of the Justice Guide
$0.00
$0.00
b
Total spent on overtime
$0.00
$0.00
c
Total spent on informants, *buy money; and rewards
$0.00
$0.00
d
Total spent on travel and training
$0.00
$0.00
e
Total spent on communications and computers
$0.00
$35,400.00
f
Total spent on weapons and protective gear
$0.00
$0.00
g
Total spent on electronic surveillance equipment
$6,557.05
$0.00
h
Total spent on buildings and Improvements
$0.00
$0.00
Total transfers to other state and local law enforcement
agencies (complete Table C, page 2)
$0.00
$0.00
Total spent on other law enforcement expenses (complete
Table D, page 3)
$0.00
$0.00
k
Total Expenditures In Support of Community -based Programs
(complete Table E, page 3)
$0.00
00 .
f '
I
Total Windfall Transfers to Other Government Agencies
(complete Table F, page 3)
$0.00
$0.00
m
Total spent on matching grants (complete Table G, page 3)
$0.00
$0.00
Total
$6,557.05
$35,400.00
Did you receive non -cash assets? O Yes 0 No If yes, complete Table H, page 3
Please fill out the following tables, if applicable.
Table A: Members of Task Force
Agency Name
Table B: Equitable Sharing Funds Received from other Agencies
Total the amount transferred to each agency on separate lines
Transferring Agency Name, City, and State
Number
Justice Funds Treasury Funds
Agency Name:
NCIC /ORI/Tracking Number.
Table C: Equitable Sharing Funds Transferred to Other Agencies
Total the amount transferred to each agency on separate lines
Receiving Agency Name, City, and State
Agency Name:
NCIC/ORI/Tracking Number.
Page 2 of 5
Justice Funds Treasury Funds
$0.00111 $0.00
April 2010
Version 1.8
Table D: Other Law Enforcement Expenses
Table E: Expenditures in Support of Community -based Programs
Refer to § VIII.A.i.m and Appendix C of the Justice Guide
Table F: Windfall Transfers to Other Government Agencies
Refer to § VIII.A.1.n of the Justice Guide and pp. 25 -26 of the Treasury Guide
16114
Justice Funds Treasury funds
$0.00111 $0.00
Justice Funds
Justice Funds
ui ii p �=
Table G: Matching Grants
Refer to § VIII.A.t.h of the Justice Guide and p. 22 of the Treasury Guide
Matching Grant Name Justice Funds Treasury funds
so-00111 $0.00
Table N: Other Non -Cash Assets Received
of Asset
Table I: Civil Rights Cases
Name of Case
1e or Lase: josepn Agresti V. Kevin namtwsK in
acity as Collier County Sheriff.
Agency has not been found in violation of any
discrimination laws.
of Discrimination
❑ Race J❑ Color
Disability I® Age J❑ Other
Paperwork Reduction Act Notice
Gender
Under the Paperwork Reduction Act, a person is not required to respond to a collection of information
unless it displays a valid OMB control number. We try to create accurate and easily understood forms
that impose the least possible burden on you to complete. The estimated average time to complete this
form is 30 minutes. If you have comments regarding the accuracy of this estimate, or suggestions for
making this form simpler, please write to the Asset Forfeiture and Money Laundering Section,
Program Management and Strategic Planning Unit, 1400 New York Avenue, N.W., Second Floor,
Washington, DC 20005.
Page 3 of 5 April 2010
Version 1.8
Table I: Civil Rights Cases
1611
Name of Case: Joseph Agresti v. Kevin Rambosk in His Official Capacity as
Collier County Sheriff.
The Agency has not been found in violation of any nondiscrimination laws.
The Agency entered into a settlement agreement during the last fiscal year to
pay attorney's fees for Mr. Agresti, with voluntary dismissal with prejudice and the
Agency specifically denied any violation.
1611
Equitable Sharing Agreement
This Federal Equitable Sharing Agreement, entered Into among (1) the Federal Government, (2) the above - stated
law enforcement agency ("Agency/), and (3) the governing body, sets forth the requirements for participation in
the federal equitable sharing program and the restrictions upon the use of federally forfeited cash, property,
proceeds, and any Interest earned thereon, which are equitably shared with participating law enforcement
agencies. By its signatures, the Agency agrees that it will be bound by the statutes and guidelines that regulate
shared assets and the following requirements for participation in the federal equitable sharing program. Receipt
of the signed Equitable Sharing Agreement and Certification (this "Document") Is a prerequisite to receiving any
equitably shared cash, property, or proceeds.
1. Submission. This Document must be submitted to aca.submit@usdoj.gov within 60 days of the end of the
Agency's fiscal year. This Document must be submitted electronically with the Affidavit/Signature page (page 5)
submitted by fax. This will constitute submission to the Department of Justice and the Department of Treasury.
2. Signatories. This agreement must be signed by the head of the Agency and the head of the governing body.
Examples of Agency heads include police chief, sheriff, director, commissioner, superintendent, administrator,
chairperson, secretary, city attorney, county attorney, district attorney, prosecuting attorney, state attorney,
commonwealth attorney, and attorney general. The governing body's head is the person who allocates funds or
approves the budget for the Agency. Examples of governing body heads include city manager, mayor, city
council chairperson, county executive, county council chairperson, director, secretary, administrator,
commissioner, and governor.
3. Uses. Any shared asset shall be used for law enforcement purposes in accordance with the statutes and
guidelines that govern the federal equitable sharing program as set forth in the current edition of the Department
of Justice's Guide to Equitable Sharing (Justice Guide), and the Department of the Treasury's Guide to Equitable
Sharing for Foreign Countries and Federal, State, and Local Law EnforcementAgencies (Treasury Guide).
4. Transfers. Before the Agency transfers cash, property, or proceeds to other state or local law enforcement agencies,
It must first verify with the Department ofJustice or the Department of Treasury, depending on the source of the funds,
that the receiving agency is a federal equitable sharing program participant and has a current Equitable Sharing
Agreement and Certification on file.
5. Internal Controls. The Agency agrees to account separately for federal equitable sharing funds received from the
Department ofJustice and the Department of the Treasury. Funds from state and local forfeitures and other sources
must not be commingled with federal equitable sharing funds. The Agency shall establish a separate revenue account
or accounting code for state, local, Department oflustice, and Department of the Treasury forfeiture funds. Interest
income generated must be accounted for in the appropriate federal forfeiture fund account.
The Agency agrees that such accounting will be subject to the standard accounting requirements and practices
employed for other public monies as supplemented by requirements set forth in the current edition of the Justice Guide
and the Treasury Guide, including the requirement in the Justice Guide to maintain relevant documents and
records for five years.
The misuse or misapplication of shared resources or the supplantation of existing resources with shared assets is
prohibited. Failure to comply with any provision of this agreement shall subject the recipient agency to the sanctions
stipulated in the current edition of the Justice or Treasury Guides, depending on the source of the funds /property.
6. Audit Report. Audits will be conducted as provided by the Single Audit Act Amendments of 1996 and OMB
Circular A -133. The Department of Justice and Department of the Treasury reserve the right to conduct periodic
random audits.
Page 4 of 5 April 2010
Version 16
161
Affidavit - Existing Participant
Under penalty of per)ury, the undersigned offlclak earthy that they haw read and understand their ob%Www under
the F+WIW& sharing Agreement and that the Wdbrmadon submitted In conjunction with this Document Is an accurate
accounting of Ponds receNed and spent by the Agency under theAu rice and/or 7hessuyGuldes during the reporting
period and that the redpWrt Agency is In compliance with the National Code of Professional Conduct for Asset Forfeiture.
The undersigned certly that the reciplem Agency is in compliance with the norndsaNdnation requirements of the
"owing laws and their Department oflustla implementing regulations Title VI of the CMI Rights Act of 1964 (42 US.C.
5 2000d et w* L Title W ofthe Education Amendments of 1972 (20 US.G 11681 of seq.1, Seaton 504 of the RehaNkatlar
Act of 1973 (29 US-C. 5 794L and the Age DisaNMnation Act of 1975 (42 U.S.C.9 6101 at seq.), which prohibit
discrimination on the bask of race, cola, national origin, disabirty, or age In any federally assisted program or activity, or
on the beds of sex In any federally assisted education program or activity. The Agency agrees that It Will comply with all
federal statutes and regulations permitting federal Investigators access to records and any other sources of information as
may be necessary to determine compliance with cMl rights and other applicable statutes and regulations.
Du** the past flecM year. (1) has arty court or admMtbtratM agency hatted any findb %
judgment, or dearminatbn that the Agency dhxrimhudad agahnt any person or group in
violation of any of the federel t9vN rights statutes Noted abash a (2) has the Agency entered
into airy settlennum agreement with respect to any compWntMad with a court or
administrative agency alleging that the Agency disahninatad against any person or group in
violation of arty of the federal chill rights statutes listed above? (D Y!s ONO
N you answered yes to the above question, comphnte T" I
Agency Head Governing Jody Heed
Sae 12 an p4 Sea 12on papa
Signature: ZIM
Nana: Gregory G. Smith
Tice: Acting Sheriff for X Ramboak
Skj,atute: t� w. C �.
Name. Fred W. Coyle .
Title: Chairman, Collier Co. Comm.
Date: 10/1412010 Date.
11/9/10
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Entered by
Entered on
O FY End: 09/30/2010 Dra p O 14, 20101347
e NCIC. FL0110000 1h ! Sr'or County Shertlrt Ofllce Phony 239- 793 -9374
O State FL ContaelCA E-mail: 11 111111slisfil"M
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DWIdHTE 9F(OE.M C" Pagesofs
/ Colleen Greene.
n...l �J11� - � Arl 1t 7 k n Assistant County Attorney
nil 2010
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