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Agenda 10/09/2018 Item #16E 810/09/2018 EXECUTIVE SUMMARY Recommendation to approve the administrative report prepared by the Procurement Services Division for disposal of property and notification of revenue disbursement. OBJECTIVE: To promote accountability and provide transparency to the pu blic and gain the Board’s approval/ratification for the sale, donation, trade -in or disposal of surplus property . CONSIDERATIONS: In accordance with the County’s CMA 5809 Managing Personal Property and Consumable Supplies and pursuant to Florida Statute Chapter 274 Tangible Personal Property Owned by Local Governments, the Procurement Services Division produces a regular Administrative Report of County surplus, disposal, and revenue disbursement. Procurement Services is responsible for the redistribution, sale, or disposal of surplus property. Division Directors are responsible for the accountability of all assigned County property. Procurement Services maintains an accurate and accountable surplus property management program in accordance with state guidelines for accountability and to obtain maximum revenue for disposal of the County’s property. Throughout the fiscal year, divisions determine if asset items are broken or have no useful value, and those items are recycled or trashed and reported on this report. If surplus items are no longer needed, but still have value, then they are disposed of in one of the following ways: donation, trade-in or sent to surplus. Once assets are disposed, these items are reported to the Board. Items sold at auction are also reported. FISCAL IMPACT: There were on-line sales in the amount of $2,526.99 for surplus equipment. T he County received $1,000 trade-in value for new equipment during this period. The net book value of disposed items was $30,939.89 which included a totaled vehicle. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and legality, and requires majority vote for Board approval. -JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: To approve the surplus, disposal, and revenue disbursement report as prepared by the Procurement Services Division. Prepared by: Cat Bigelow, Procurement Operations Manager, Procurement Services ATTACHMENT(S) 1. Executive Summary_ back up for OnLine Sales Auction BCC Meeting 10-9-18 (PDF) 2. Executive Summary_ back up for BCC (PDF) 16.E.8 Packet Pg. 1033 10/09/2018 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.8 Doc ID: 6815 Item Summary: Recommendation to approve the administrative report prepared by the Procurement Services Division for disposal of property and notification of revenue disbursement. Meeting Date: 10/09/2018 Prepared by: Title: Supervisor - Operations – Procurement Services Name: Catherine Bigelow 09/22/2018 12:35 PM Submitted by: Title: – Procurement Services Name: Ted Coyman 09/22/2018 12:35 PM Approved By: Review: Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 09/24/2018 7:54 AM Procurement Services Catherine Bigelow Additional Reviewer Completed 09/24/2018 8:06 AM Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 09/25/2018 8:11 AM Procurement Services Ted Coyman Additional Reviewer Completed 09/25/2018 8:54 AM Administrative Services Department Len Price Level 2 Division Administrator Review Completed 09/26/2018 10:28 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/26/2018 11:01 AM County Attorney's Office Emily Pepin CAO Preview Completed 09/26/2018 11:15 AM Office of Management and Budget Laura Wells Additional Reviewer Completed 09/26/2018 12:15 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 09/26/2018 2:38 PM Grants Therese Stanley Additional Reviewer Completed 09/28/2018 2:43 PM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 09/30/2018 12:29 PM Board of County Commissioners MaryJo Brock Meeting Pending 10/09/2018 9:00 AM 16.E.8 Packet Pg. 1034 Custodian Resp C.Ctr Inv #Non-Asset Description Serial #C.Ctr C.Ctr Person Fund Status Sale Amount Disposition Type Lot # EDWARD COYMAN 121730 DELL OPTIPLEX 7010 3G32CX1 155810 ALAN PORTIS 001 SOLD 21.05 ONLINE AUCTION 2142700 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 638KPW1 155810 ALAN PORTIS 001 SOLD 21.05 ONLINE AUCTION 2142700 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 GBNCGX1 155810 ALAN PORTIS 001 SOLD 21.05 ONLINE AUCTION 2142700 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 1MKPYV1 155810 ALAN PORTIS 001 SOLD 21.05 ONLINE AUCTION 2142700 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 FNLMFX1 155810 ALAN PORTIS 001 SOLD 21.05 ONLINE AUCTION 2142700 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 4Q4DTW1 155810 ALAN PORTIS 001 SOLD 21.05 ONLINE AUCTION 2142700 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 4Q8DTW1 155810 ALAN PORTIS 001 SOLD 21.05 ONLINE AUCTION 2142700 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 4Q3BTW1 155810 ALAN PORTIS 001 SOLD 21.05 ONLINE AUCTION 2142700 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 FBDNRW1 155810 ALAN PORTIS 001 SOLD 21.05 ONLINE AUCTION 2142700 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 1MMNYV1 155810 ALAN PORTIS 001 SOLD 21.05 ONLINE AUCTION 2142700 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 3G23CX1 155810 ALAN PORTIS 001 SOLD 50.50 ONLINE AUCTION 2163129 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 3G42CX1 155810 ALAN PORTIS 001 SOLD 50.50 ONLINE AUCTION 2163129 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 FBCPRW1 155810 ALAN PORTIS 001 SOLD 50.50 ONLINE AUCTION 2163129 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 3G53CX1 155810 ALAN PORTIS 001 SOLD 50.50 ONLINE AUCTION 2163129 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 FBGKRW1 155810 ALAN PORTIS 001 SOLD 50.50 ONLINE AUCTION 2163129 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 GBQDGX1 155810 ALAN PORTIS 001 SOLD 50.50 ONLINE AUCTION 2163129 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 1MJPYV1 155810 ALAN PORTIS 001 SOLD 50.50 ONLINE AUCTION 2163129 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 4Q7BTW1 155810 ALAN PORTIS 001 SOLD 50.50 ONLINE AUCTION 2163129 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 39MPW1 155810 ALAN PORTIS 001 SOLD 50.50 ONLINE AUCTION 2163129 EDWARD COYMAN 121730 DELL OPTIPLEX 7010 63CKPW1 155810 ALAN PORTIS 001 SOLD 50.49 ONLINE AUCTION 2163129 EDWARD COYMAN 121730 Large Metal Printer Cart 522010 MELISSA BLAZIER 001 SOLD 12.50 ONLINE AUCTION 2163141 EDWARD COYMAN 121730 Large Metal Printer Cart 522010 MELISSA BLAZIER 001 SOLD 26.00 ONLINE AUCTION 2142711 EDWARD COYMAN 121730 NA00004663 LENOVO THINKCENTER M92P 1S2992A7UMJRZGXF 121143 MIKE BERRIOS 001 SOLD 40.00 ONLINE AUCTION 2158743 EDWARD COYMAN 121730 NA00004667 LENOVO THINKCENTER M92P 1S2992A7UMJRZGXD 121143 MIKE BERRIOS 001 SOLD 41.00 ONLINE AUCTION 2158744 EDWARD COYMAN 121730 NA00004608 LENOVO THINKCENTER M91P 1S4524W34MJVZTP1 121143 MIKE BERRIOS 001 SOLD 26.50 ONLINE AUCTION 2163135 EDWARD COYMAN 121730 NA00004552 LENOVO THINKCENTER M91P 1S4524W34MJVZTV1 121143 MIKE BERRIOS 001 SOLD 26.50 ONLINE AUCTION 2163135 EDWARD COYMAN 121730 NA00004448 LENOVO THINKCENTER M91P 1S4524W34MJWDMX2 121143 MIKE BERRIOS 001 SOLD 26.50 ONLINE AUCTION 2163135 EDWARD COYMAN 121730 NA00004648 LENOVO THINKCENTER M91P 1S4524W34MJVZTD4 121143 MIKE BERRIOS 001 SOLD 26.50 ONLINE AUCTION 2163135 EDWARD COYMAN 121730 NA00004565 LENOVO THINKCENTER M91P 1S4524W34MJVZTH5 121143 MIKE BERRIOS 001 SOLD 26.50 ONLINE AUCTION 2163135 EDWARD COYMAN 121730 NA00004511 LENOVO THINKCENTER M91P 1S4524W34MJWDMT0 121143 MIKE BERRIOS 001 SOLD 26.50 ONLINE AUCTION 2163135 EDWARD COYMAN 121730 NA00004520 LENOVO THINKCENTER M91P 1S4524W34MJZXWT9 121143 MIKE BERRIOS 001 SOLD 26.50 ONLINE AUCTION 2163135 EDWARD COYMAN 121730 NA00004249 LENOVO THINKCENTER M91P 1S4524W34MJVZTM1 121143 MIKE BERRIOS 001 SOLD 26.50 ONLINE AUCTION 2163135 EDWARD COYMAN 121730 NA00004649 LENOVO THINKCENTER M91P 1S4524W34MJVZTR4 121143 MIKE BERRIOS 001 SOLD 26.50 ONLINE AUCTION 2163135 EDWARD COYMAN 121730 NA00004571 LENOVO THINKCENTER M91P 1S4524W34MJVZTT4 121143 MIKE BERRIOS 001 SOLD 26.50 ONLINE AUCTION 2163135 EDWARD COYMAN 121730 NA00005548 LENOVO THINKCENTER M93P 1S10A6S0TR00MJ00KUD1 121143 MIKE BERRIOS 001 SOLD 48.50 ONLINE AUCTION 2164289 EDWARD COYMAN 121730 NA00005649 LENOVO THINKCENTER M93P 1S10A6S0TR00MJ01281N 121143 MIKE BERRIOS 001 SOLD 48.50 ONLINE AUCTION 2164289 EDWARD COYMAN 121730 NA00005535 LENOVO THINKCENTER M93P 1S10A6S0TR00MJ00KUD2 121143 MIKE BERRIOS 001 SOLD 48.50 ONLINE AUCTION 2164289 EDWARD COYMAN 121730 NA00005546 LENOVO THINKCENTER M93P 1S10A6S0TR00MJ00KUCZ 121143 MIKE BERRIOS 001 SOLD 48.50 ONLINE AUCTION 2164289 EDWARD COYMAN 121730 NA00005671 LENOVO THINKCENTER M93P 1S10A6S0TR00MJ01281E 121143 MIKE BERRIOS 001 SOLD 48.50 ONLINE AUCTION 2164289 EDWARD COYMAN 121730 NA00005659 LENOVO THINKCENTER M93P 1S10A6S0TR00MJ01281S 121143 MIKE BERRIOS 001 SOLD 48.50 ONLINE AUCTION 2164289 EDWARD COYMAN 121730 NA00005614 LENOVO THINKCENTER M93P 1S10A6S0TR00MJ01281W 121143 MIKE BERRIOS 001 SOLD 48.50 ONLINE AUCTION 2164289 EDWARD COYMAN 121730 NA00005540 LENOVO THINKCENTER M93P 1S10A6S0TR00MJ00KUDF 121143 MIKE BERRIOS 001 SOLD 48.50 ONLINE AUCTION 2164289 EDWARD COYMAN 121730 NA00005536 LENOVO THINKCENTER M93P 1S10A6S0TR00MJ00KUD4 121143 MIKE BERRIOS 001 SOLD 48.50 ONLINE AUCTION 2164289 EDWARD COYMAN 121730 NA00005648 LENOVO THINKCENTER M93P 1S10A6S0TR00MJ012814 121143 MIKE BERRIOS 001 SOLD 48.50 ONLINE AUCTION 2164289 EDWARD COYMAN 121730 NA00004707 HP 8300E 2UA3021BBC 121143 MIKE BERRIOS 001 SOLD 15.85 ONLINE AUCTION 2164697 EDWARD COYMAN 121730 NA00004708 HP 8300E MXL248071C 121143 MIKE BERRIOS 001 SOLD 15.85 ONLINE AUCTION 2164697 EDWARD COYMAN 121730 NA00004710 HP 8300E 2UA3021BB3 121143 MIKE BERRIOS 001 SOLD 15.85 ONLINE AUCTION 2164697 16.E.8.a Packet Pg. 1035 Attachment: Executive Summary_ back up for OnLine Sales Auction BCC Meeting 10-9-18 (6815 : EDWARD COYMAN 121730 NA00004722 HP 8300E MXL30410RS 121143 MIKE BERRIOS 001 SOLD 15.85 ONLINE AUCTION 2164697 EDWARD COYMAN 121730 NA00004779 HP 8300E 2UA3140MSQ 121143 MIKE BERRIOS 001 SOLD 15.85 ONLINE AUCTION 2164697 EDWARD COYMAN 121730 NA00004693 HP 8300E 2UA3021BB7 121143 MIKE BERRIOS 001 SOLD 15.85 ONLINE AUCTION 2164697 EDWARD COYMAN 121730 NA00004712 HP 8300E MXL2480720 121143 MIKE BERRIOS 001 SOLD 15.85 ONLINE AUCTION 2164697 EDWARD COYMAN 121730 NA00004732 HP 8300E MXL30410RT 121143 MIKE BERRIOS 001 SOLD 15.85 ONLINE AUCTION 2164697 EDWARD COYMAN 121730 NA00004743 HP 8300E MXL30913DB 121143 MIKE BERRIOS 001 SOLD 15.85 ONLINE AUCTION 2164697 EDWARD COYMAN 121730 NA00004813 HP 8300E MXL32714RL 121143 MIKE BERRIOS 001 SOLD 15.85 ONLINE AUCTION 2164697 EDWARD COYMAN 121730 NA00004727 HP 8300E MXL3020ZZQ 121143 MIKE BERRIOS 001 SOLD 3.50 ONLINE AUCTION 2164713 EDWARD COYMAN 121730 NA00004763 HP 8300E 2UA3121QT6 121143 MIKE BERRIOS 001 SOLD 3.50 ONLINE AUCTION 2164713 EDWARD COYMAN 121730 NA00004723 HP 8300E 2UA3090F42 121143 MIKE BERRIOS 001 SOLD 3.50 ONLINE AUCTION 2164713 EDWARD COYMAN 121730 NA00004383 LENOVO THINKCENTER M91P 11S45K6597ZVJ63R146055 121143 MIKE BERRIOS 001 SOLD 26.00 ONLINE AUCTION 2171157 EDWARD COYMAN 121730 NA00004439 LENOVO THINKCENTER M91P JWDNM1 121143 MIKE BERRIOS 001 SOLD 26.00 ONLINE AUCTION 2171157 EDWARD COYMAN 121730 NA00004445 LENOVO THINKCENTER M91P JWDNM7 121143 MIKE BERRIOS 001 SOLD 26.00 ONLINE AUCTION 2171157 EDWARD COYMAN 121730 NA00004614 LENOVO THINKCENTER M91P JVZTP6 121143 MIKE BERRIOS 001 SOLD 26.00 ONLINE AUCTION 2171157 EDWARD COYMAN 121730 NA00004555 LENOVO THINKCENTER M91P JVZTR7 121143 MIKE BERRIOS 001 SOLD 26.00 ONLINE AUCTION 2171157 EDWARD COYMAN 121730 NA00004379 LENOVO THINKCENTER M91P 1S4524W34MJVZTG3 121143 MIKE BERRIOS 001 SOLD 26.00 ONLINE AUCTION 2171157 EDWARD COYMAN 121730 NA00004601 LENOVO THINKCENTER M91P 1S4524W34MJVZTB5 121143 MIKE BERRIOS 001 SOLD 26.00 ONLINE AUCTION 2171157 EDWARD COYMAN 121730 NA00004442 LENOVO THINKCENTER M91P JWDMR1 121143 MIKE BERRIOS 001 SOLD 26.00 ONLINE AUCTION 2171157 EDWARD COYMAN 121730 NA00004528 LENOVO THINKCENTER M91P 1S4524W34MJVZTP3 121143 MIKE BERRIOS 001 SOLD 26.00 ONLINE AUCTION 2171157 EDWARD COYMAN 121730 NA00004206 LENOVO THINKCENTER M91P 1S4524W34MJVZTK0 121143 MIKE BERRIOS 001 SOLD 26.00 ONLINE AUCTION 2171157 EDWARD COYMAN 121730 DARK PEWTER CABINET W/WOOD LAMINATE TOP 108010 SHERRY KIMBLE 001 SOLD 3.33 ONLINE AUCTION 2142715 EDWARD COYMAN 121730 DARK PEWTER TABLE W/WOOD LAMINATE TOP 108010 SHERRY KIMBLE 001 SOLD 3.33 ONLINE AUCTION 2142715 EDWARD COYMAN 121730 DARK PEWTER TABLE/ATTACHED CABINET W/WOOD LAMINATE TOP 108010 SHERRY KIMBLE 001 SOLD 3.34 ONLINE AUCTION 2142715 EDWARD COYMAN 121730 TWELVE (12) GA-G41M-ES2L MOTHERBOARDS 311712 STEVE MORGAN 001 SOLD 50.00 ONLINE AUCTION 2164696 EDWARD COYMAN 121730 BIOSTAR TS SERIES (ONLY FACE PLATE/NO MEMORY)311712 STEVE MORGAN 001 SOLD 6.00 ONLINE AUCTION 2164696 EDWARD COYMAN 121730 TRIMBLE JUNO SB HANDHELD 41000112700780 163620 TRAVIS GOSSARD 001 SOLD 91.25 ONLINE AUCTION 2164936 EDWARD COYMAN 121730 TRIMBLE JUNO SB HANDHELD 41000112700743 163620 TRAVIS GOSSARD 001 SOLD 91.25 ONLINE AUCTION 2164936 EDWARD COYMAN 121730 TRIMBLE JUNO 3B HANDHELD 31000134400028 163620 TRAVIS GOSSARD 001 SOLD 91.25 ONLINE AUCTION 2164940 EDWARD COYMAN 121730 TRIMBLE JUNO 3B HANDHELD 31000132100148 163620 TRAVIS GOSSARD 001 SOLD 91.25 ONLINE AUCTION 2164940 EDWARD COYMAN 121730 TRIMBLE JUNO 3B HANDHELD 31000153200663 163620 TRAVIS GOSSARD 001 SOLD 82.00 ONLINE AUCTION 2171151 Total 2526.99 16.E.8.a Packet Pg. 1036 Attachment: Executive Summary_ back up for OnLine Sales Auction BCC Meeting 10-9-18 (6815 : Type of Disposition Reason Custodian BCC or Constitutional Office Responsible Cost Center SAP Asset #Inventory County Asset #Description Serial # Approx. Net Book Trade-In Value SCRAPPED BROKEN BEYOND REPAIR TANYA WILLIAMS BCC 156110 30001240 CC10001657 COIN & BILL ACCEPTOR INTERFACE ELECTRONIC 609-5400 N/A $ 41.42 $ - SCRAPPED BROKEN BEYOND REPAIR / REPLACED BY CC10009563 LIZABETH JOHNSSEN BCC 233312 30031025 CC10007160 PORTABLE WATER QUALITY ANALYZER ROYCE 711 METER 7760 $ 1,548.31 $ - SCRAPPED INOPERABLE BARRY WILLIAMS BCC 156343 30020040 920212 B1500S FLOOR SAFE AT IMMOK PARK COMMUNITY CENTER 523587 $ - $ - SCRAPPED BROKEN BEYOND REPAIR BARRY WILLIAMS BCC 156361 30003406 20051105 TOWED MOWER WITH FIVE 21 IN CUTTING DECKS LA 521XR 20280805 $ - $ - SCRAPPED INOPERABLE BARRY WILLIAMS BCC 156381 30003159 20061895 SONY KOFE55A20 LCD TV 9124581 $ - $ - SCRAPPED DEGRADED BEYOND SAFE USE DILIA CAMACHO BCC 173441 30014600 990908 20 CUBIC YARD OPEN TOP ROLL-OFF CONTAINER 999037 $ - $ - SCRAPPED DEGRADED BEYOND SAFE USE DILIA CAMACHO BCC 173441 30014595 20030782 30 CUBIC YARD OPEN TOP ROLL-OFF CONTAINER 301127021514 $ - $ - SCRAPPED DEGRADED BEYOND SAFE USE DILIA CAMACHO BCC 173441 30014637 CC10000319 40 CUBIC YARD COMPACTOR CONTAINER 40020507-956 $ - $ - SCRAPPED DEGRADED BEYOND SAFE USE DILIA CAMACHO BCC 173442 30014624 20020750 20 CUBIC YARD OPEN TOP ROLL-OFF CONTAINER $ - $ - SCRAPPED DEGRADED BEYOND SAFE USE DILIA CAMACHO BCC 173443 30014585 20051203 30 CUBIC YARD OPEN TOP ROLL-OFF CONTAINER $ - $ - TRADE-IN OUTDATED / REPLACED LIZABETH JOHNSSEN BCC 233350 30013928 20060776 DSDX01 DESKTOP STATION 9039766 $ - $ 200.00 TRADE-IN OUTDATED / REPLACED LIZABETH JOHNSSEN BCC 233350 30005122 CC10002411 MOBILE DIGITAL RADIO M/A COM M7100 9074984 $ - $ 400.00 TRADE-IN OUTDATED / REPLACED LIZABETH JOHNSSEN BCC 233350 30014018 CC10002427 MOBILE DIGITAL RADIO M/A COM M7100 9072717 $ - $ 400.00 DESTROYED VEHICLE ACCIDENT (TOTAL LOSS)LIZABETH JOHNSSEN BCC 233315 30030293 CC20001331 VAN 2016 FORD E350 CUTAWAY 1FDWE3FS0GDC34840 $ 29,350.16 $ - Totals:30,939.89$ 1,000.00$ 16.E.8.b Packet Pg. 1037 Attachment: Executive Summary_ back up for BCC (6815 : Property Disposal and Notification)