Agenda 10/09/2018 Item #11D10/09/2018
EXECUTIVE SUMMARY
Recommendation to approve an Interlocal Agreement between the District Schools of Collier
County (District) and the Board of County Commissioners (Board), that supersedes the prior
Interlocal Agreement and meets new reimbursement guidelines implemented by the Federal
Emergency Management Agency (FEMA), authorize the payment of $3,038,402.12 to the District
for shelter and transportation cost incurred during Hurricane Irma, and authorize all necessary
budget amendments.
OBJECTIVE: To reimburse the District for its cost associated with evacuation sheltering and
transportation. These expenses are FEMA reimbursable and have been submitted by the County to FEMA
for reimbursement.
CONSIDERATIONS: The Board and the County Division of Emergency Management have maintained
an excellent working relationship for disasters and emergencies for over a decade. Florida Statute
provides for the local government and county emergency management use of schools and universities for
emergency shelter and transportation. Historically, the Florida Division of Emergency Management has
directed school districts statewide to file directly with FEMA for shelter and transportation cost. The
District has been reimbursed on numerous occasions by applying directly to FEMA for reimbursement in
the years before Hurricane Irma.
Following Hurricane Irma, FEMA and the Florida Division of Emergency Management determined that
school districts, while eligible applicants for FEMA reimbursement in most all of FEMA’s eligible
categories, were not eligible for direct reimbursement for their shelter and evacuation costs contrary to
previous practice. FEMA’s guidance now requires counties to reimburse the District for shelter and
transportation costs and submit those costs in concert with its other eligible expenses.
The District has been a strong partner in working with the County and Emergency Management toward
the development of a new Interlocal Agreement that provides substantially more clarity with respect to
these changes as well as roles, responsibilities, training, reimbursement, and mutual support.
The District has requested the Board to execute this new Interlocal Agreement first. Following the Boards
approval, the District will place the new Interlocal Agreement on their earliest convenient meeting for
final execution. The Interlocal Agreement contains a 90-day mutual termination provision for convenience
and a 30-day mutual termination provision for cause.
Staff also recommends the payment of $3,038,402.12 to the District for its cost associated with the
County’s request for shelter operations and transportation during the Hurricane Irma event. The County
has filed these expenses with FEMA, however, reimbursement cannot be made until they are paid by the
County.
FISCAL IMPACT: The District is owed for the shelter operations and transportation costs in support of
our community’s response to Hurricane Irma in the amount of $3,038,402.12. Future shelter operations
and transportation costs are totally event dependent.
Funding for this obligation will require a draw on FY 2019 General Fund (001) reserves in the full
amount of that sum owed to the District. These dollars will be transferred from the General Fund to
General Governmental Capital Fund (301) for accounting and tracking purposes. This transaction is
classified as a loan from the General Fund and reserves will be restored once expected reimbursement
from FEMA occurs.
11.D
Packet Pg. 141
10/09/2018
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact resulting from
this action.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote
for Board approval. - JAB
RECOMMENDATION: To approve an Interlocal Agreement between the District Schools of Collier
County (District) and the Board of County Commissioners (Board), that supersedes the prior Interlocal
Agreement and meets new reimbursement guidelines implemented by the Federal Emergency
Management Agency (FEMA), authorize the payment of $3,038,402.12 to the District for shelter and
transportation cost incurred during Hurricane Irma, and authorize all necessary budget amendments.
Prepared by: Dan E. Summers, Director, Bureau of Emergency Services
ATTACHMENT(S)
1. Collier Schools 2007 ILA (PDF)
2. Collier Schools Shelter Invoice (PDF)
3. SCHOOL DISTRICT EMERGENCY MANAGEMENT INTERLOCAL SHELTERS - CAO
STAMPED r1 (PDF)
11.D
Packet Pg. 142
10/09/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 11.D
Doc ID: 6929
Item Summary: Recommendation to approve an Interlocal Agreement between the District
Schools of Collier County (District) and the Board of County Commissioners (Board), that supersedes the
prior Interlocal Agreement and meets new reimbursement guidelines implemented by the Federal
Emergency Management Agency (FEMA), authorize the payment of $3,038,402.12 to the District for
shelter and transportation cost incurred during Hurricane Irma, and authorize all necessary budget
amendments. (Dan Summers, Bureau of Emergency Management Division Director)
Meeting Date: 10/09/2018
Prepared by:
Title: Department Head - Administrative Svc – Administrative Services Department
Name: Len Price
10/01/2018 10:54 AM
Submitted by:
Title: Department Head - Administrative Svc – Administrative Services Department
Name: Len Price
10/01/2018 10:54 AM
Approved By:
Review:
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 10/01/2018 11:06 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 10/01/2018 11:16 AM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 10/01/2018 11:56 AM
Grants Erica Robinson Level 2 Grants Review Completed 10/02/2018 8:19 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 10/02/2018 8:56 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 10/02/2018 8:59 AM
Budget and Management Office Mark Isackson Additional Reviewer Completed 10/02/2018 9:11 AM
Grants Therese Stanley Additional Reviewer Completed 10/02/2018 9:13 AM
County Attorney's Office Emily Pepin CAO Preview Completed 10/02/2018 10:01 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/02/2018 10:13 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 10/02/2018 12:57 PM
Board of County Commissioners MaryJo Brock Meeting Pending 10/09/2018 9:00 AM
11.D
Packet Pg. 143
11.D.1
Packet Pg. 144 Attachment: Collier Schools 2007 ILA (6929 : Interlocal Agreement with Collier Schools 2018)
11.D.1
Packet Pg. 145 Attachment: Collier Schools 2007 ILA (6929 : Interlocal Agreement with Collier Schools 2018)
11.D.1
Packet Pg. 146 Attachment: Collier Schools 2007 ILA (6929 : Interlocal Agreement with Collier Schools 2018)
11.D.1
Packet Pg. 147 Attachment: Collier Schools 2007 ILA (6929 : Interlocal Agreement with Collier Schools 2018)
11.D.1
Packet Pg. 148 Attachment: Collier Schools 2007 ILA (6929 : Interlocal Agreement with Collier Schools 2018)
11.D.1
Packet Pg. 149 Attachment: Collier Schools 2007 ILA (6929 : Interlocal Agreement with Collier Schools 2018)
11.D.1
Packet Pg. 150 Attachment: Collier Schools 2007 ILA (6929 : Interlocal Agreement with Collier Schools 2018)
11.D.1
Packet Pg. 151 Attachment: Collier Schools 2007 ILA (6929 : Interlocal Agreement with Collier Schools 2018)
11.D.2
Packet Pg. 152 Attachment: Collier Schools Shelter Invoice (6929 : Interlocal Agreement with Collier Schools 2018)
11.D.3Packet Pg. 153Attachment: SCHOOL DISTRICT EMERGENCY MANAGEMENT INTERLOCAL SHELTERS - CAO STAMPED r1 (6929 : Interlocal Agreement with
11.D.3Packet Pg. 154Attachment: SCHOOL DISTRICT EMERGENCY MANAGEMENT INTERLOCAL SHELTERS - CAO STAMPED r1 (6929 : Interlocal Agreement with
11.D.3Packet Pg. 155Attachment: SCHOOL DISTRICT EMERGENCY MANAGEMENT INTERLOCAL SHELTERS - CAO STAMPED r1 (6929 : Interlocal Agreement with
11.D.3Packet Pg. 156Attachment: SCHOOL DISTRICT EMERGENCY MANAGEMENT INTERLOCAL SHELTERS - CAO STAMPED r1 (6929 : Interlocal Agreement with
11.D.3Packet Pg. 157Attachment: SCHOOL DISTRICT EMERGENCY MANAGEMENT INTERLOCAL SHELTERS - CAO STAMPED r1 (6929 : Interlocal Agreement with
11.D.3Packet Pg. 158Attachment: SCHOOL DISTRICT EMERGENCY MANAGEMENT INTERLOCAL SHELTERS - CAO STAMPED r1 (6929 : Interlocal Agreement with
11.D.3Packet Pg. 159Attachment: SCHOOL DISTRICT EMERGENCY MANAGEMENT INTERLOCAL SHELTERS - CAO STAMPED r1 (6929 : Interlocal Agreement with
11.D.3Packet Pg. 160Attachment: SCHOOL DISTRICT EMERGENCY MANAGEMENT INTERLOCAL SHELTERS - CAO STAMPED r1 (6929 : Interlocal Agreement with
11.D.3Packet Pg. 161Attachment: SCHOOL DISTRICT EMERGENCY MANAGEMENT INTERLOCAL SHELTERS - CAO STAMPED r1 (6929 : Interlocal Agreement with
11.D.3Packet Pg. 162Attachment: SCHOOL DISTRICT EMERGENCY MANAGEMENT INTERLOCAL SHELTERS - CAO STAMPED r1 (6929 : Interlocal Agreement with
11.D.3Packet Pg. 163Attachment: SCHOOL DISTRICT EMERGENCY MANAGEMENT INTERLOCAL SHELTERS - CAO STAMPED r1 (6929 : Interlocal Agreement with
11.D.3Packet Pg. 164Attachment: SCHOOL DISTRICT EMERGENCY MANAGEMENT INTERLOCAL SHELTERS - CAO STAMPED r1 (6929 : Interlocal Agreement with
11.D.3Packet Pg. 165Attachment: SCHOOL DISTRICT EMERGENCY MANAGEMENT INTERLOCAL SHELTERS - CAO STAMPED r1 (6929 : Interlocal Agreement with