Agenda 09/11/2018 Item #16E 609/11/2018
EXECUTIVE SUMMARY
Recommendation to authorize the Procurement Services Director to procure goods or services from
vendors who have been awarded a contract as a result of a competitive selection process by a
federal, state or municipal government, or any other governmental agency, political subdivision, or
government-related association or a purchasing cooperative provided that the originating entity
utilized a competitive process similar to Collier County’s and authorize the County Manager or
designee to sign agreements associated with these purchases.
OBJECTIVE: To utilize pre-established cooperative agreements and existing agency contracts for
piggy-backing, taking advantage of economies of scale to receive discounted pricing that we would
otherwise not receive if competed on our own, for the purchase of goods and services where funding has
been established.
CONSIDERATIONS: The County’s Procurement Ordinance 2017-08, as amended, allows the
Procurement Services Division to recommend the use of contracts, agreements and price lists that have
been competitively solicited through a purchasing consortium or another public agency to secure the
effective and efficient procurement of goods and services. In accordance with Section 11.4 of the
Ordinance, each fiscal year the Procurement Services Director shall bring forward for Board approval a
list of recommended cooperatives for consideration.
The Federal Government allows state and local governments to make purchases using the GSA
Schedules. The Federal GSA contracts offer public agencies products and services for the lowest
guaranteed prices at the terms and conditions established by the federal government.
The State of Florida, Department of Management Services, Division of State Purchasing administers
statewide contracts and agreements for use by Florida State agencies, local governments and
associations. Statewide contracts and agreements enable eligible users to pool their buying power to
lower total costs and reduce administrative burden while complying with Chapter 287 Florida Statutes
governing the purchase of products and services. These include State Term Contracts (STC),
Alternate Contract Sources (ACS), State Purchasing Agreements (SPA), RESPECT agreements,
PRIDE agreements and Insurance Coverage Program agreements.
In addition to the agencies and political subdivisions identified above, the following cooperatives are
recommended for the efficient purchase of goods and services where funding has been established:
1. US Communities
2. National Intergovernmental Purchasing Alliance (NIPA)
3. NASPO Value Point
4. HGAC Buy
5. National Cooperative Purchasing Alliance (NCPA)
6. National IPA (The Cooperative Purchasing Network [TCPN])
7. Sourcewell f/k/a National Joint Powers Alliance (NJPA)
Purchasing cooperatives have several advantages, including, but not limited to:
• Aggregated buying power of public agencies.
• Solicitations are competitive in the market with pricing offered being the lowest for the
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commodity or service.
• More favorable terms to the County for freight, shipping, service and warranties, etc.
• Streamlined processes for both the Procurement Division and operating staff.
• A more expedited process, verses issuing an independent solicitation.
Procurement Services Division staff recommend the use of these agreements when it is in the best
interest of the County with no further action by the Board, as long as operating departments have
budgeted for the goods and services.
FISCAL IMPACT: Operating departments have accounted for expenses in their fiscal year 2019
budgets for the procurement of goods and services for delivering public services using these
agreements.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney’s Office. The
current Procurement Ordinance provides that in authorizing purchases under these types of agreements,
the Procurement Services Director must determine that the use of a cooperative purchase agreement is
in the best interest of the County. The Procurement Director shall review these Government Contracts
seeking the most favorable terms for each intended purchase. With that understanding, this item is
approved as to form and legality, and requires majority support for approval.-SRT
RECOMMENDATION: To authorize the County Manager or designee to sign agreements and make
purchases associated with the procurement of goods or services from vendors who have been awarded a
contract as a result of a competitive selection process by a federal, state or municipal government, or any
other governmental agency, political subdivision, or government-related association provided that the
originating entity utilized a competitive process similar to Collier County’s. In addition to the agencies and
political subdivisions identified above, to authorize the County Manager or designee to utilize cooperative
agreements available from US Communities, National Intergovernmental Purchasing Alliance (NIPA),
NASPO ValuePoint, HGAC Buy, National Cooperative Purchasing Alliance (NCPA), National IPA (The
Cooperative Purchasing Network [TCPN]) and Sourcewell f/k/a National Joint Powers Alliance (NJPA), for
efficient purchasing with no further action by the Board as long as operating departments have
budgeted for the goods and/or services.
Prepared by: Edward F. Coyman Jr., Procurement Director, Procurement Services Division
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.6
Doc ID: 6503
Item Summary: Recommendation to authorize the Procurement Services Director to procure
goods or services from vendors who have been awarded a contract as a result of a competitive selection
process by a federal, state or municipal government, or any other governmental agency, political
subdivision, or government-related association or a purchasing cooperative provided that the originating
entity utilized a competitive process similar to Collier County’s and authorize the County Manager or
designee to sign agreements associated with these purchases.
Meeting Date: 09/11/2018
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
08/22/2018 2:51 PM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
08/22/2018 2:51 PM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 08/22/2018 3:05 PM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 08/22/2018 3:15 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 08/23/2018 8:34 AM
Procurement Services Ted Coyman Additional Reviewer Completed 08/23/2018 8:52 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 08/24/2018 1:29 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/24/2018 3:32 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 08/24/2018 4:22 PM
Grants Therese Stanley Additional Reviewer Completed 08/27/2018 9:34 AM
County Attorney's Office Scott Teach Additional Reviewer Completed 08/28/2018 3:56 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/28/2018 4:14 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 09/03/2018 7:58 AM
Board of County Commissioners MaryJo Brock Meeting Pending 09/11/2018 9:00 AM
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