Agenda 09/11/2018 Item #16C 809/11/2018
EXECUTIVE SUMMARY
Recommendation to authorize payment to Carrier Rental Systems in the amount of $4,881 under
Emergency Purchase Order 4500187611 for the emergency rental of two HVAC units servicing the
Immokalee Sports Complex.
OBJECTIVE: To receive authorization for payment of invoice 001805410 to Carrier Rental Systems for
services procured under emergency purchase order 4500187611.
CONSIDERATIONS: The Division of Facilities Management is responsible for the maintenance,
repair, Capital replacement and construction of County-owned buildings and facilities. In June 2018, the
two 30-ton Carrier split system HVAC units servicing the Immokalee Sports Complex (505 Escambia St.,
34142) failed. These units provide service to the gymnasium, fitness cente r, and office space. At the time
of the unit failures, there were summer camps being held in the areas impacted. The Sports Complex
summer camp program had over 70 children in attendance. The heat was reported to be unbearable for the
children, causing both health and safety concerns.
The Parks program had attempted to relocate the summer camp program; however, due to transportation
issues, there were minimal options available. The options available would have presented a burden to the
community and families.
Per the Procurement Policy section 11b., Emergency Procurements: The Collier County Manager or
designee, on a case by case basis may approve an emergency purchase based upon the Procurement
Services Director’s good faith review of the available sources that may timely respond to the urgent need
for goods and services and the documentation of the emergency conditions related to that purchase. Upon
written determination, utilizing the Emergency Procurement Request Form, and approval of the Collier
County Manager, the emergency purchase may be made. The Collier County Manager is to report to the
Collier County Board of County Commissioners all such emergency procurements at the next available
Board meeting.
Facilities Management completed the Collier County Emergency Purchase Order request form and
received signed authorization to procure services with Carrier Rental Systems and open emergency
purchase order 4500187611.
FISCAL IMPACT: Funds are available in the Division of Facilities Management Operating Budget
001-122240.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SRT
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: That the Board of County Commissioners authorizes payment to Carrier
Rental Systems in the amount of $4,881 under Emergency Purchase Order 4500187611 for the
emergency rental of two HVAC units servicing the Immokalee Sports Complex.
Prepared By: Miguel Carballo, CFM, Manager of Facilities, Division of Facilities Management
16.C.8
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09/11/2018
ATTACHMENT(S)
1. CarrierRentalEPOform (PDF)
2. Invoice 001805410 (PDF)
16.C.8
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09/11/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.8
Doc ID: 6444
Item Summary: Recommendation to authorize payment to Carrier Rental Systems in the amount
of $4,881 under Emergency Purchase Order 4500187611 for the emergency rental of two HVAC units
servicing the Immokalee Sports Complex.
Meeting Date: 09/11/2018
Prepared by:
Title: Supervisor - Revenue – Facilities Management
Name: Amanda Condomina
08/16/2018 3:01 PM
Submitted by:
Title: Deputy Department Head – Solid and Hazardous Waste
Name: Dan Rodriguez
08/16/2018 3:01 PM
Approved By:
Review:
Procurement Services Stephanie Cales Level 1 Purchasing Gatekeeper Completed 08/17/2018 8:16 AM
Facilities Management Miguel Carballo Additional Reviewer Completed 08/21/2018 11:12 AM
Solid and Hazardous Waste Dan Rodriguez Additional Reviewer Completed 08/22/2018 10:19 AM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 08/23/2018 7:29 AM
Procurement Services Catherine Bigelow Additional Reviewer Completed 08/23/2018 8:36 AM
Procurement Services Ted Coyman Additional Reviewer Completed 08/23/2018 8:59 AM
Public Utilities Department Sarah Hamilton Level 1 Division Reviewer Completed 08/23/2018 11:31 AM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 08/23/2018 1:32 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 08/26/2018 2:28 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/27/2018 9:17 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/27/2018 9:31 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 08/28/2018 4:22 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 09/02/2018 2:25 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/11/2018 9:00 AM
16.C.8
Packet Pg. 983
16.C.8.a
Packet Pg. 984 Attachment: CarrierRentalEPOform (6444 : Recommendation to authorize payment to Carrier Rental Systems in the amount of $4,881)
16.C.8.a
Packet Pg. 985 Attachment: CarrierRentalEPOform (6444 : Recommendation to authorize payment to Carrier Rental Systems in the amount of $4,881)
16.C.8.a
Packet Pg. 986 Attachment: CarrierRentalEPOform (6444 : Recommendation to authorize payment to Carrier Rental Systems in the amount of $4,881)
16.C.8.b
Packet Pg. 987 Attachment: Invoice 001805410 (6444 : Recommendation to authorize payment to Carrier Rental Systems in the amount of $4,881)