Backup Documents 12/11-12/2012 Item #16E 3 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNAT '
Print on pink paper.Attach to original document.Original documents should be hand delivered to the Board Office '1 he completed routint o .1
documents are to he forwarded to the Board Office onh alter the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines#1 through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the checklist,and forward to Sue Filson(line#5).
Route to Addressee(s) Office Initials Date
(List in routing order)
1.
2.
3.
4. Colleen Greene County Attorney's Office 124-17 Z
5 BCC Office Board of County Commissioners
6. Minutes and Records Clerk of Court's Office
Ad- Ili 14(II/
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive
summary.Primary contact information is needed in the event one of the addressees above,need to contact staff for additional or missing information.All original
documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item.)
Name of Primary Staff Christine Boni Phone Number 252-3600
Contact
Agenda Date Item was 12/11/12 f Agenda Item Number 116E3
Approved by the BCC /
Type of Document Grant Modification Number of Original 4—need all originals ,/
Attached Documents Attached back to send to State.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Original document has been signed/initialed for legal sufficiency.(All documents to be CB
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.This includes signature pages from ordinances,
resolutions,etc.signed by the County Attorney's Office and signature pages from
contracts,agreements,etc.that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's CB
Office and all other parties except the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date of BCC approval of the CB
document or the final negotiated contract date whichever is applicable.
4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CB
signature and initials are required.
5. In most cases(some contracts are an exception),the original document and this routing slip CB
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified.Be aware of your deadlines!
6. The document was approved by the BCC on 12/11/12 (enter date)and all changes 1 CB
made during the meeting have been incorporated in the attached document.The
County Attorney's Office has reviewed the changes,if applicable.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05,Revised 9.18.09
16E3
MEMORANDUM
Date: December 17, 2012
To: Christine Boni, Senior Admin. Assistant
Bureau of Emergency Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Modification #1 to Emergency Management Preparedness
and Assistance Grant #13-FG-86-09-21-01-078 by amending
program conditions in "Attachment C" of the agreement
Attached for further processing are four (4) original copies of the document referenced
above, (Item #16E3) approved by the Board of County Commissioners December 11, 2012.
After the agreements are sent for signature(s) and upon the State's return of any fully
executed document(s), please return an original copy of the modification to the Board
Minutes and Records Department for the Board's Official Record.
If you have any questions, please call 252-8406.
Thank you.
Attachment (4)
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DIVISION OF
RICK SCOTT
Governor
January 17, 2013
RETURN RECEIPT
CERTIFIED MAIL
Collier County
3299 Tamiami Trail East, Suite 700
Naples, Florida 34112
Attn: Dan Summers
Re: 13- FG- 86- 09 -21 -01 -078
Dear Mr. Summers,
16 E3 a
MANAGEMENT
BRYAN W.KOON
Director
P�
Enclosed is your copy of the fully executed modification to change the above referenced
agreement with Collier County. Please make this modification a part of your agreement file.
If you have any questions in this regard, please contact me at 850 - 413 -9920 or by
e -mail: jenene.helms(aDem.myflorida.com
Sincerely,
�'Jea'ene Helms
Florida Division of Emergency Management
FLORIDA RECOVERY OFFICE • DIVISION HEADQUARTERS • STATE LOGISTICS RESPONSE CENTER
36 Skyline Drive 2555 Shumard Oak Boulevard 2702 Directors Row
Lake Mary, FL 32746 -6201 Tallahassee, FL 32399 -2100 Orlando, FL 32809 -5631
Tel: 850 - 413 -9969 • Fax: 850- 488 -1016
www.FloridaDisaster.org
16 E3
Contract Number: 13- FG- 86- 09 -21 -01 -078
MODIFICATION # 1 TO SUBGRANT AGREEMENT
This Modification is made and entered into by and between the State of Florida, Division of
Emergency Management, ( "the Division "), and Collier County ( "the Recipient ") to modify Subgrant
Agreement Number 13- FG- 86- 09 -21 -01 -078, dated June 29, 2012 ( "the Agreement ").
WHEREAS, the Division and the Recipient have entered into the Agreement, pursuant to which
the Division has provided a subgrant of $96,848 to Recipient; and
WHEREAS, the Division and the Recipient desire to modify the Agreement by amending
Attachment C (Program Conditions).
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the
parties agree as follows:
1. Attachment C (Program Conditions) to this Agreement is hereby deleted in its entirety, and the
Revised Attachment C, which is attached hereto and incorporated herein by reference, is
substituted in its place and stead.
2. All provisions not in conflict with this Modification remain in full force and effect, and are to be
performed at the level specified in the Agreement.
3. All provisions of the Agreement being modified and any attachments thereto in conflict with this
Modification shall be and are hereby changed to conform with this Modification, effective as of the
date of the last execution of this Modification by both parties.
IN WITNESS WHEREOF, the parties hereto have executed this document on the dates set out
below.
Recipient: COLLIER COUNTY
BOARD OF COUNTY COMMISSION
Fred W. Coyle, Cha
Date: 12/11/12
FEID# 59- 60000558
ATTEST: Dwight E. Brock, Clerk
By: 11
STATE OF FLORIDA
DIVISION/017. EMERGENCY MANAQ
Approved as to Form and Legal Sufficiency
Assistant County Attorney
EMENT
By:
NaL
me and Tit Bar an Kd6n, Dire or FIB
Date:
ncv M
I�t�
Attachment C
Program Conditions
Items listed below are to be reviewed during the mid -year and end-of year progress report prepared in
conjunction with the Division's Regional Coordinator to ensure county compliance.
1. COORDINATION AND COLLABORATION - Utilizing the below elements, county emergency management
agencies will have an ongoing process that provides for coordinated and collaborated input in the preparation,
implementation, evaluation and revision of emergency management programs. See Data Download and
Upload details in # 3 below.
• Provide an agenda or a copy of the certificate to show participation in the following during this contract
period (July 1, 2012 — June 30, 2013):,
• Regional Domestic Security Task Force (RDSTF) Meeting
• Urban Area Security Initiative Meetings (if applicable)
• State Working Group Meetings (if applicable)
2. TRAINING AND EXERCISE -To ensure that each county emergency management agency is in compliance
with EMPG Guidance, each EMPG funded position during this contract period (July 1, 2012 — June 30, 2013)
shall provide the following items. See Data Download and Upload detail in # 3 below.
- Participate in no less than three (3) exercises within the 12 month Agreement period
- Submit an After Action Report (AAR) for each exercise conducted by the Recipient and /or provide sufficient
exercise documentation (i.e., sign in sheet, certificate, etc.) for participation in each exercise not
conducted by the Recipient
• Complete IS 100, 200, 700, 800 and the Professional Development Series
3. DATA DOWNLOAD AND UPLOAD — Data exchange between the Division and counties will be facilitated by
the use of the Division's Sharepoint Portal available at https: / /portal.floridadisasteL rg. Counties will be provided
user names and passwords to access the portal. All data, forms, templates and instructions to be provided by
the Division will be made available via the portal, and counties shall use the portal to upload data or provide
notice of "No Change" for applicable items.