Backup Documents 12/11-12/2012 Item #16D 7 16U7
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper.Attach to original document.Original documents should be hand delivered to the Board Office.The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines#1 through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the checklist,and forward to Sue Filsonfline#5).
Route to Addressee(s) Office Initials Date
(List in routing order)
1. Elly Soto McKuen,Grant Support Housing,Human,Veterans Services ESM 1/14/13
Specialist Department
2. Jennifer B.White,ACA Office located within Housing,Human, 1
Veterans Services Department `bkA
3. County Attorney's Office County Attorney's Office d-
4. BCC Office Board of County Commissioners 1.,`g1,
5. Minutes and Records Clerk of Court's Office t((e)((.3
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive
summary.Primary contact information is needed in the event one of the addressees above,including Sue Filson,need to contact staff for additional or missing
information.All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Elly Soto McKuen,Grant Support Phone Number 239-252-2664
Contact Specialist
Agenda Date Item was 12/11/12 Agenda Item Number 16 D.7
Approved by the BCC
Type of Document CDBG Agreement Amendments for Number of Original 2 originals o tac I-i
Attached various subrecipients etS fie' /Ia h1t : Documents Attached
(t) 6uaol(l?ee. Ce- -1-�ie �( c.. - Gea.eret-l-erj3)Q C -6e:.3 6ree• )64 pC/ #o,A.s;rt
INSTRUCTIONWL tHECICLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is appropriate. Yes N/A(Not A(4.4440(4
(Initial) Applicable)
1. Original document has been signed/initialed for legal sufficiency.(All documents to be signed by the ESM
Chairman,with the exception of most letters,must be reviewed and signed by the Office of the
County Attorney.This includes signature pages from ordinances,resolutions,etc.signed by the
County Attorney's Office and signature pages from contracts,agreements,etc.that have been fully
executed by all parties except the BCC Chairman and Clerk to the Board and possibly State
Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's Office and N/A
all other parties except the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date of BCC approval of the document or ESM
the final negotiated contract date whichever is applicable.
4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and ESM
initials are required.
5. In most cases(some contracts are an exception),the original document and this routing slip should be ESM
provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are
time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions
are nullified.Be aware of your deadlines!
6. The documents were approved by the BCC on _12/11/12_and all changes made during the ESM
meeting have been incorporated in the attached document.The County Attorney's Office has
reviewed the changes,if applicable.
4+�
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05
«matter numben>/ document_number»
•
1613 71
MEMORANDUM
Date: January 22, 2013
To: Elly Soto McKuen, Grant Support Specialist
Housing, Human & Veterans Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: CDBG Agreement Amendments w/the following:
Collier County Housing Authority, Inc.
(1st Amend—Tenant Based Rental Assist. Program-Admin Costs)
The Housing Development Corporation of SW FL
(1st Amendment Homebuyer Education. & Counseling)
David Lawrence Mental Health Center, Inc.
(2"d Amendment— Energy Efficiency— Going Green)
David Lawrence Mental Health Center, Inc.
(3rd Amendment— Emergency Backup Generator)
Guadalupe Center, Inc.
(1st Amendment—Job Creation Project)
Enclosed, please find one (1) original of each documents as referenced
above, (Agenda Item #16D7) which was approved by the Board of
County Commissioners on Tuesday, December 11, 2012.
A fully executed original has been kept by the Minutes and Records
Department, as part of the Board's Official Records.
If you should have any questions, please call me at 252-7240.
Thank you
16D 7
93OIA1:13S NV1:1313A
First Amendment to Q7 0 �d�
Agreement Between Collier County •
And a3A1303 I
Collier County Housing Authority,Inc.
Community Development Block Grant(CDBG)Fund§
Tenant Based Rental Assistance Program-Administration costs
This Amendment is entered into this 11th day of December, 2012, by and between the parties to the
original Agreement, Collier County Housing, Authority, Inc, a special independent district of the State
of Florida, created in accordance with Florida Statute Section 421.27 et. seq. ("Subrecipient") and
Collier County, Florida, a political subdivision of the State of Florida, (COUNTY) collectively stated
as the"Parties."
RECITALS
Whereas, on October 25, 2011, the County entered into an Agreement with the Community
Development Block Grant Program funds to be used for administration costs for the Tenant Based
Rental Assistance Program(hereinafter referred to as the"Agreement"); and
Whereas, the Parties desire to further amend the Agreement to reference additional HUD
language and make housekeeping type modifications to the agreement.
NOW THEREFORE, in consideration of the foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree
to amend the Agreement as follows:
Words Struck Through are deleted; Words Underlined are added
VI. GENERAL CONDITIONS
C. LOCAL AND FEDERAL RULES, REGULATIONS AND LAWS
27. The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of
Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations
concerning Community Development Block Grants CCDBG)) including subpart K of
these regulations, except that (1) the SUBRECIPIENT does not assume the recipient's
environmental responsibilities described in 24 CFR 570.604 and (2) the
SUBRECIPIENT does not assume the recipient's responsibility for initiating the review
process under the provisions of 24 CFR Part 52. The SUBRECIPIENT also agrees to
comply with all other applicable Federal. state and local laws, regulations, and policies
governing the funds provided under this contract. The SUBRECIPIENT further agrees
Amendment No.1 CD l 1-08
Collier County Housing Authority
Administration Costs
Tenant Based Rental Assistance
Page 1
16fl 7
to utilize funds available under this Agreement to supplement rather than supplant funds
otherwise available.
VII. ADMINISTRATIVE REQUIREMENTS
* * *
B. DOCUMENTATION AND RECORDKEEPING
* * *
2. A .. , - - - : •- -, . . ... _ _. •. . -- . _
- - - = '-_ - ' _ . ., -• - - - -
_ . _I. - - - •- - - - - - • -. .. - - - --- _
or reement,Upon completion of all work contemplated under this Agreement copies of all
documents and records relating to this Agreement shall be surrendered to HHVS, if requested. In any
event the SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily
accessible,permanent and secured location for four(4)years after expiration of this Agreement with
the following exception: if any litigation, claim or audit is started before the expiration date of the four
(4)year period,the records will be maintained until all litigation,claim or audit findings involving
these records are resolved. The COUNTY shall be informed in writing if an agency ceases to exist
after closeout of this Agreement of the address where the records are to be kept as outlined in 24 CFR
85.42.
* * *
I. GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are
completed. Activities during this closeout period shall include,but not be limited to: making final
payments, disposing of program assets(including the return of all unused materials,equipment,
program income balances,and receivable accounts to the COUNTY), and
determining the custodianship of records. In addition to the records retention outlined in Section
VII.B.2, the SUBRECIPIENT shall comply with Section 119.021 Florida Statutes regarding records
maintenance,preservation and retention.
* * *
RECEWED
Amendment No.1 CD11-08 .x,-01 J U 2013
Collier County Housing Authority
Administration Costs VETERAN SERVICES
Tenant Based Rental Assistance
Page 2
1607
IN WITNESS WHEREOF,the Parties have each,respectively,by an authorized person or agent,
hereunder set their hands and seals on this 11`h day of December, 2012 for the First Amendment.
ATTEST:
BOARD OF COUNTY COMMISSION.RS OF
IGHT E.:-altOCK.i1CLERK COLLIER COUNTY, FLORIDA
• ® _■y B
. � F' D W. COYLE , CHAP A
Dated: i 20/
(SEAL I
Attest is to e
signature wy,b
Collier • ty Hou • uthori, Inc.
r
By:
A/Y
Subrecipient Signature
Esmeralda Serrata, Executive Director
Type/print Subrecipient name and title
Approved as to form and legal sufficiency:
Je 'far B. White .■
Assistant County Attorney
. PECENED
Amendment No.1 CD 11-08
Collier County Housing Authority )
Administration Costs
Tenant Based Rental Assistance
Page 3 VETERAN SERVICES
l6Q7
First Amendment to
Agreement Between Collier County
And
The Housing Development Corporation of SW Florida
Community Development Block Grant(CDBG)Funds
Homebuyer Education and Counseling
This Amendment is entered into this 11th day of December, 2012, by and between the parties to the
original Agreement, The Housing Development Corporation.of SW Florida (HDC), a private not-for-
profit corporation existing under the laws of the State of Florida ("Subrecipient") and Collier County,
Florida,a political subdivision of the State of Florida,(COUNTY)collectively stated as the"Parties."
RECITALS
Whereas, on April 24, 2012, the County entered into an Agreement with the Community
Development Block Grant Program funds to be used for Homebuyer Education and Counseling
(hereinafter referred to as the"Agreement"); and
Whereas, the Parties desire to further amend the Agreement to reference additional HUD
language and make housekeeping type modifications to the agreement.
NOW THEREFORE, in consideration of the foregoing Recitals, and other good and valuable
consideration,the receipt and sufficiency of which is hereby mutually acknowledged,the Parties agree
to amend the Agreement as follows:
•
Words Struck gh are deleted; Words Underlined,are added
VI. GENERAL CONDITIONS
* *
C. LOCAL AND FEDERAL RULES,REGULATIONS AND LAWS
* *
27. The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of
Federal Regulations. Part 570 (the U.S. Housing and Urban Development regulations
concerning Community Development Block Grants (CDBG)) including subpart K of
these regulations. except that (1) the SUBRECIPIENT does not assume the recipient's
environmental responsibilities described in 24 CFR 570.604 and (2) the
SUBRECIPIENT does not assume the recipient's responsibility for initiating the review
process under the provisions of 24 CFR Part 52. The SUBRECIPIENT also agrees to
comply with all other applicable Federal. state and local laws. regulations. and policies
governing the funds provided under this contract. The SUBRECIPIENT further agrees.
to utilize funds available under this Agreement to supplement rather than supplant funds
otherwise available.
Amendment No.1 CDl 1-09
Housing Development Corporation of SW FL,Inc.
Homebuyer Education and Counseling
Page I
16071 1
* * *
VII. ADMINISTRATIVE REOUIREMENTS
* * *
B. DOCUMENTATION AND RECORDKEEPING
* * *
1• • • L
\ •
ef-this-Agreez -Upon completion of all work contemplated under this Agreement copies of all
documents and records relating to this Agreement shall be surrendered to HHVS,if requested. In any
event the SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily.
accessible,permanent and secured location for four(4)years after expiration of this Agreement with
the following exception: if any litigation,claim or audit is started before the expiration date of the four
(4)year period,the records will be maintained until all litigation,claim or audit findings involving
these records are resolved. The COUNTY shall be informed in writing if an agency ceases to exist
after closeout of this Agreement of the address where the records are to be kept as outlined in 24 CFR
85.42.
* * *
I. GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are
completed. Activities during this closeout period shall include,but not be limited to: making final
payments,disposing of program assets(including the return of all unused materials,equipment,
program income balances,and receivable accounts to the COUNTY),and
determining the custodianship of records. In addition to the records retention outlined in Section
VII.B.2,the SUBRECIPIENT shall comply with Section 119.021 Florida Statutes regarding records
maintenance,preservation and retention.
* * *
Amendment No.1 CDI 1-09
Housing Development Corporation of SW FL,Inc.
Homebuyer Education and Counseling
Page 2
I
16071
IN WITNESS WHEREOF,the Parties have each,respectively,by an authorized person or agent,
hereunder set their hands and seals on this 11th day of December,2012 for the First Amendment.
ATTEST: BOARD OF COUNTY COMMISSION. S OF
•WIGHT E. BROCKf-CLERK COLLIER COUNTY,FLORIDA
IL a 0 ` L. . .e
By ` 0
F• D W. COYLE,CHAIRMA r
..
s. ,_-: -_,,
, , ,...
Dated /. EI if A • v% 2013
(SE .
Attest at to Ch: f',
signer„ Pt
Housing Development Corporation of SW Florida,Inc.
By: 2Ka-ziti dAir... .-fr...
Subrecipient Signature
Kathy Patterson,Executive Director
Type/print Subrecipient name and title
Approved as to form and legal sufficiency:
Jenni er B. White J.) —
Assistant County Attorney .()
Amendment No.1 CD 11.09
Housing Development Corporation of SW FL,Inc.
Homebuyer Education and Counseling
Page 3
1607
Second Amendment to
Agreement Between Collier County
And
David Lawrence Mental Health Center,Inc.
d/b/a David Lawrence Center,Inc.
Community Development Block Grant(CDBG)Funds
Energy Efficiency-Going Green
This Amendment is entered into this 11th day of December, 2012, by and between the parties to the
original Agreement, David Lawrence Mental Health Center, Inc., d/b/a David Lawrence Center, Inc. a
private not-for-profit existing under the laws of the State of Florida, ("Subrecipient") and Collier
County, Florida, a political subdivision of the State of Florida, (COUNTY) collectively stated as the
"Parties."
RECITALS
Whereas, on June 14, 2011, the COUNTY entered into an Agreement with the Community
Development Block Grant Program funds to be used for an Energy Efficiency-Going Green Project
(hereinafter referred to as the"Agreement");and
Whereas, on April 10, 2012, the Parties amended the Agreement to add compliance language,
amend the project timeline and the Scope of Services; and
Whereas, the Parties desire to further amend the Agreement to reference additional HUD
language and make housekeeping type modifications.
NOW THEREFORE, in consideration of the foregoing Recitals, and other good and valuable
consideration,the receipt and sufficiency of which is hereby mutually acknowledged,the Parties agree
to amend the Agreement as follows:
Words Struck-Through are deleted; Words Underlined are added
VI. GENERAL CONDITIONS,
C. LOCAL AND FEDERAL RULES. REGULATIONS AND LAWS
* * *
27. The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of
Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations
concerning Community Development Block Grants (CDBG)) including subpart K of
these regulations, except that (1) the SUBRECIPIENT does not assume the recipient's
environmental responsibilities described in 24 CFR 570.604 and (2) the
SUBRECIPIENT does not assume the recipient's responsibility for initiating the review
Amendment No.2 CD10-12
David Lawrence Center
Energy Efficiency-Going Green
Page 1
1 6 0 ri
process under the provisions of 24 CFR Part 52. The SUBRECIPIENT also agrees to
comply with all other applicable Federal, state and local laws, regulations, and policies
governing the funds provided under this contract. The SUBRECIPIENT further agrees
to utilize funds available under this Agreement to supplement rather than supplant funds
otherwise available.
* * *
VII. ADMINISTRATIVE REQUIREMENTS
B. DOCUMENTATION AND RECORDKEEPING
* * *
2. .. , . :. -, .. _ , ._.. - : , :.•: , _ ... .. . -
-. -
Upon completion of all work contemplated under this Agreement copies
of all documents and records relating to this Agreement shall be surrendered to HHVS,if requested. In
any event the SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily
accessible,permanent and secured location for four(4)years after expiration of this Agreement with
the following exception: if any litigation,claim or audit is started before the expiration date of the four
(4)year period,the records will be maintained until all litigation, claim or audit findings involving
these records are resolved.The COUNTY shall be informed in writing if an agency ceases to exist
after closeout of this Agreement of the address where the records are to be kept as outlined in 24 CFR
85.42.
* * *
I. GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are
completed. Activities during this closeout period shall include,but not be limited to: making final
payments,disposing of program assets(including the return of all unused materials, equipment,
program income balances, and receivable accounts to the COUNTY),and
determining the custodianship of records. In addition to the records retention outlined in Section
VII.B.2,the SUBRECIPIENT shall comply with Section 119.021 Florida Statutes regarding records
maintenance,preservation and retention.
* * *
Amendment No.2 CD10-12
David Lawrence Center
Energy Efficiency-Going Green
Page 2
161) 7
IN WITNESS WHEREOF,the Parties have each,respectively,by an authorized person or agent,
hereunder set their hands and seals on this 11t1i day of December,2012 for the Second Amendment.
ATTEST: BOARD OF COUNTY COMMISSI•i ERS OF
D IGHT E. B QC, , CLERK COLLIER COUNTY, FLORIDA
BY: �-�S A — .��
g r F' D W. COYLE , C'AI' •N
Dated. i_ j ',;�� 013
Attest' a to Sift-)
Signature f$4,6*
David Lawrence Center, nc.
By: / `oI
Subrecipient ignature
Dave Schimmel,CEO
Type/print Subrecipient name and title
Approved as to form and legal sufficiency:
Jennifer B. White
Assistant County Attorney
Amendment No.2 CD10-12
David Lawrence Center
Energy Efficiency-Going Green
Page 3
amp
Third Amendment to
Agreement Between Collier County
And
David Lawrence Mental Health Center,Inc.
d/b/a David Lawrence Center
Community Development Block Grant(CDBG)Funds
Emergency Back-Up Generator
This Amendment is entered into this 11th day of December, 2012, by and between the parties to the
original Agreement, David Lawrence Mental Health Center, Inc., d/b/a David Lawrence Center, a
private not-for-profit corporation existing under the laws of the State of Florida ("Subrecipient") and
Collier County, Florida, a political subdivision of the State of Florida, (COUNTY) collectively stated
as the"Parties."
RECITALS
Whereas, on October 25,2011, the County entered into an Agreement with the Community
Development Block Grant Program funds to be used for an Emergency Back-Up Generator
(hereinafter referred to as the"Agreement"); and
Whereas, on April 24, 2012 and October 23, 2012, the Parties amended the Agreement to add
compliance language and to modify the Scope of Services and work plan; and
Whereas, the Parties desire to further amend the Agreement to reference additional HUD
language and make housekeeping type modifications to the agreement.
NOW THEREFORE, in consideration of the foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged,the Parties agree
to amend the Agreement as follows:
Words Struck T rough are deleted; Words Underlined are added
VI. GENERAL CONDITIONS
C. LOCAL AND FEDERAL RULES, REGULATIONS AND LAWS
* * *
27. The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of
Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations
concerning Community Development Block Grants (CDBG)) including subpart K of
these regulations, except that (1) the SUBRECIPIENT does not assume the recipient's
environmental responsibilities described in 24 CFR 570.604 and (2) the
SUBRECIPIENT does not assume the recipient's responsibility for initiating the review
Amendment No.3 CD 11-06
David Lawrence Center
Emergency Back-Up Generator
Page 1
160 ?
process under the provisions of 24 CFR Part 52. The SUBRECIPIENT also agrees to
comply with all other applicable Federal. state and local laws, regulations, and policies
governing the funds provided under this contract. The SUBRECIPIENT further agrees
to utilize funds available under this Agreement to supplement rather than supplant funds
otherwise available.
VII. ADMINISTRATIVE REOUIREMENTS
* * *
B. DOCUMENTATION AND RECORDKEEPING
* * *
dement. Upon completion of all work contemplated under this Agreement copies of all
documents and records relating to this Agreement shall be surrendered to HHVS, if requested. In any
event the SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily
accessible,permanent and secured location for four j4)years after expiration of this Agreement with
the following exception: if any litigation, claim or audit is started before the expiration date of the four
(4) year period,the records will be maintained until all litigation,claim or audit findings involving
these records are resolved. The COUNTY shall be informed in writing if an agency ceases to exist
after closeout of this Agreement of the address where the records are to be kept as outlined in 24 CFR
85.42.
* * *
I. GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are
completed. Activities during this closeout period shall include,but not be limited to: making final
payments,disposing of program assets(including the return of all unused materials,equipment,
program income balances,and receivable accounts to the COUNTY), and
determining the custodianship of records. In addition to the records retention outlined in Section
VII.B.2,the SUBRECIPIENT shall comply with Section 119.021 Florida Statutes regarding records
maintenance,preservation and retention.
* * *
Amendment No.3 CD11-06
David Lawrence Center
Emergency Back-Up Generator
Page 2
1613 7 .1
IN WITNESS WHEREOF,the Parties have each, respectively,by an authorized person or agent,
hereunder set their hands and seals on this 11th day of December,2012 for the Third Amendment.
ATTEST: BOARD OF COUNTY COMMISSIONE'. OF
IGI- T ,J'.00K,CLE' COLLIER COUNTY,FLORIDA I
iL! _ :- '! By: �9-� ,. .
l = F' D W. COYLE ,CHAIRM- Y
Dated I / I44`.�.it ' 20
Attest is to Chi, r. :.
aignature oft,g,
David Lawrence Mental Health Center,Inc.
d/b/a David Lawrence C•nter
i
BY �l //iii
Subrecipient ignature
Dave Schimmel, CEO
Type/print Subrecipient name and title
Approved as to form and legal sufficiency:
.-{313\ Z--
Jennifer.B. White
Assistant County Attorney � ?
Amendment No.3 CD 11-06
David Lawrence Center
Emergency Back-Up Generator
Page 3
1613 7 ,
First Amendment to
Agreement Between Collier County
And
"Guadalupe Center,Inc.
Community Development Block Grant(CDBG)Funds
Job Creation Project"
This Amendment is entered into this 11th day of December, 2012, by and between the parties to the
original Agreement, Guadalupe Center, Inc, a non-sectarian private not-for-profit corporation existing
under the laws of the State of Florida, ("Subrecipient") and Collier County, Florida, a political
subdivision of the State of Florida, (COUNTY)collectively stated as the"Parties."
RECITALS
Whereas, on October 25, 2011, the County entered into an Agreement with the Community
Development Block Grant Program funds to be used for a Job Creation Project (hereinafter referred to
as the "Agreement"); and
Whereas, the Parties desire to further amend the Agreement to reference additional HUD
language and make housekeeping type modifications to the agreement.
NOW THEREFORE, in consideration of the foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree
to amend the Agreement as follows:
Words ck-Through are deleted; Words Underlined are added
* * *
VI. GENERAL CONDITIONS
C. LOCAL AND FEDERAL RULES,REGULATIONS AND LAWS
* *
27. The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of
Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations
concerning Community Development Block Grants (CDBG)) including subpart K of
these regulations, except that (1) the SUBRECIPIENT does not assume the recipient's
environmental responsibilities described in 24 CFR 570.604 and (2) the
SUBRECIPIENT does not assume the recipient's responsibility for initiating the review
process under the provisions of 24 CFR Part 52. The SUBRECIPIENT also agrees to
comply with all other applicable Federal, state and local laws, regulations, and policies
governing the funds provided under this contract. The SUBRECIPIENT further agrees
to utilize funds available under this Agreement to supplement rather than supplant funds
otherwise available.
Amendment No.1 CD!1-04
Guadalupe Center
Job Creation Project
Page 1
160 7
* * *
VII. ADMINISTRATIVE REQUIREMENTS
* * *
B. DOCUMENTATION AND RECORDKEEPING
* * *
2. .. .. - , - . - . :- -_. • . .. _•
• • -• • . : .. . .: . . _ . , - e -i. . , - - - - '-_ ' _ .. -• - . .. -- .-
e _•• - - -- - - _- . . . . • _ --• -
of this Agreement. Upon completion of all work contemplated under this Agreement copies of all
documents and records relating to this Agreement shall be surrendered to HHVS,if requested. In any
event the SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily
accessible,permanent and secured location for four(4)years after expiration of this Agreement with
the following exception: if any litigation, claim or audit is started before the expiration date of the four
(4)year period,the records will be maintained until all litigation, claim or audit findings involving
these records are resolved. The COUNTY shall be informed in writing if an agency ceases to exist
after closeout of this Agreement of the address where the records are to be kept as outlined in 24 CFR
85.42.
* * *
I. GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are
completed. Activities during this closeout period shall include,but not be limited to: making final
payments, disposing of program assets (including the return of all unused materials, equipment,
program income balances,and receivable accounts to the COUNTY),and
determining the custodianship of records. In addition to the records retention outlined in Section
VII.B.2,the SUBRECIPIENT shall comply with Section 119.021 Florida Statutes regarding records
maintenance,preservation and retention.
* * *
Amendment No.1 CD t 1-04
Guadalupe Center
Job Creation Project
Page 2
1 6 D 414
IN WITNESS WHEREOF, the Parties have each, respectively, by an authorized person or agent,
hereunder set their hands and seals on this 11th day of December, 2012 for the First Amendment.
ATTEST: - BOARD OF COUNTY COMMISSION: 'S OF
DW GHT E 4TE lifa CLERK COLLIER COUNTY, FLORIDA
•
By I
;* - F' D W. COYLE_ HAI�'AT
•
Dated �'� ',f�' �+
„.(s4142'‘' 4
Attest t title °
aignature
Guadalupe Center, Inc.
B •dA.AdAarL 115
Subrecipient Signatu e
Barbara Oppenheim, President
Approved as to form and legal sufficiency:
Je ifer B. White
Assistant County Attorney
Amendment No.1 CD 1 1-04
Guadalupe Center
Job Creation Project
Page 3
160 7
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper.Attach to original document.Original documents should be hand delivered to the Board Office.The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines#I through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the checklist,and forward to Sue Filson(line#5).
Route to Addressee(s) Office Initials Date
(List in routing order)
1. Elly Soto McKuen,Grant Support Housing, Human,Veterans Services ESM 1/25/13
Specialist Department
2. Jennifer B. White,ACA Office located within Housing,Human,
Veterans Services Department Bu) I/-�S 113
3. County Attorney's Office County Attorney's Office --5 \
,1311(3
4. BCC Office Board of County Commissioners
5. Minutes and Records Clerk of Court's Office I��
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive
summary.Primary contact information is needed in the event one of the addressees above,including Sue Filson,need to contact staff for additional or missing
information.All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Elly Soto McKuen Phone Number 239-252-2664
Contact
Agenda Date Item was 12/11/12 Agenda Item Number 16 D. 7. ✓
Approved by the BCC
Type of Document 2 Subrecipient Agreement Amendment— Number of Original 4 total f «r 11'\
Attached City of Naples—Parking Iurpr veuttnts and Documents Attached )
Park Improvements Lt n ci4 re;
INSTRUCTIONS&CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is appropriate. Yes N/A(Not
(Initial) Applicable)
1. Original document has been signed/initialed for legal sufficiency.(All documents to be signed by the
Chairman,with the exception of most letters,must be reviewed and signed by the Office of the
County Attorney.This includes signature pages from ordinances,resolutions,etc.signed by the ESM
County Attorney's Office and signature pages from contracts,agreements,etc.that have been fully
executed by all parties except the BCC Chairman and Clerk to the Board and possibly State
Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's Office and ESM
all other parties except the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date of BCC approval of the document or ESM
the final negotiated contract date whichever is applicable.
4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and ESM
initials are required.
5. In most cases(some contracts are an exception),the original document and this routing slip should be ESM
provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are
time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions
are nullified.Be aware of your deadlines!
6. The document was approved by the BCC on _12/11/12 and all changes made during the ESM
meeting have been incorporated in the attached document. The County Attorney's Office has
reviewed the changes,if applicable.
1:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05
«matter_number»/«document_number»
1607
MEMORANDUM
Date: February 6, 2013
To: Elly Soto McKuen, Grant Support Specialist
Housing, Human & Veterans Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: CDBG Amendment #1 — City of Naples
Park Improvements
Enclosed, please find one (1) original of each documents as referenced
above, (Agenda Item #16D7) which was approved by the Board of
County Commissioners on Tuesday, December 11, 2012.
A fully executed original has been kept by the Minutes and Records
Department, as part of the Board's Official Records.
If you should have any questions, please call me at 252-7240.
Thank you
160 7
First Amendment to
Agreement Between Collier County
And
City of Naples
Community Development Block Grant(CDBG)Funds
Park Improvements
This Amendment is entered into this 11th day of December, 2012, by and between the parties to the
original Agreement, City of Naples, a municipality existing under the laws of the State of Florida,
("Subrecipient") and Collier County, Florida, a political subdivision of the State of Florida,
(COUNTY) collectively stated as the "Parties."
RECITALS
Whereas, on December 13, 2011, the COUNTY entered into an Agreement with the
Community Development Block Grant Program funds to be used for Park Improvements (hereinafter
referred to as the "Agreement"); and
Whereas, the Parties desire to further amend the Agreement to reference additional HUD
language and make housekeeping type modifications to the agreement.
NOW THEREFORE, in consideration of the foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree
to amend the Agreement as follows:
Words Strttelough are deleted; Words Underlined are added
* * *
VI. GENERAL CONDITIONS
C. LOCAL AND FEDERAL RULES, REGULATIONS AND LAWS
27. The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of
Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations
concerning Community Development Block Grants (CDBG)) including subpart K of
these regulations, except that (1) the SUBRECIPIENT does not assume the recipient's
environmental responsibilities described in 24 CFR 570.604 and (2) the
SUBRECIPIENT does not assume the recipient's responsibility for initiating the review
process under the provisions of 24 CFR Part 52. The SUBRECIPIENT also agrees to
comply with all other applicable Federal, state and local laws, regulations, and policies
governing the funds provided under this contract. The SUBRECIPIENT further agrees
to utilize funds available under this Agreement to supplement rather than supplant funds
otherwise available.
Amendment No. 1 CD 11-03
City of Naples
Park Improvements
Page 1
lotJ7
* * *
VII. ADMINISTRATIVE REQUIREMENTS
* * *
B. DOCUMENTATION AND RECORDKEEPING
* *
2. All reports, plans, surveys, information, documents, maps, and other data procedures
by the COUNTY or HHVS. Upon completion of all work contemplated under this Agreement copies
any event the SUBRECIPIENT shall keep all documents and records for six (6)years after expiration
of this Agreement. Upon completion of all work contemplated under this Agreement copies of all
documents and records relating to this Agreement shall be surrendered to HHVS, if requested. In any
event the SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily
accessible, permanent and secured location for four(4) years after expiration of this Agreement with
the following exception: if any litigation, claim or audit is started before the expiration date of the four
(4) year period, the records will be maintained until all litigation, claim or audit findings involving
these records are resolved. The COUNTY shall be informed in writing if an agency ceases to exist
after closeout of this Agreement of the address where the records are to be kept as outlined in 24 CFR
85.42.
* * *
I. GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but not be limited to: making final
payments, disposing of program assets (including the return of all unused materials, equipment,
unspent cash advances, program income balances, and receivable accounts to the COUNTY), and
determining the custodianship of records. In addition to the records retention outlined in Section
VII.B.2, the SUBRECIPIENT shall comply with Section 119.021 Florida Statutes regarding records
maintenance, preservation and retention.
* * *
(This page intentionally left blank)
Amendment No. 1 CD 11-03
City of Naples
Park Improvements
Page 2
1607
IN WITNESS WHEREOF, the Parties have each, respectively, by an authorized person or agent,
hereunder set their hands and seals on this 11th day of December, 2012 for the First Amendment.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA
, ink 1 ;-'- ---rcfr
-►'- . 1yi i;� By:
�� FRED W. COYLE , CHAIRMAN
Dated - �a 0\\ of .'
:
1ietetuirt Ott,.
ATTEST:
PATRI A L. RAMBOSK, CLERK
City of Naples, A Municipality
Dated: Z'un(/a r / $, a O/3
(SEAL')
By: / y
ubrecipient Signature
By:
Approved as to form and legality Honorable John Sorey, III, Mayor
1/^ (� Type/print Subrecipient name and title
Ca'h�" 1J 1�
By �
Robert D. Pritt, City Attorney
Approved as to form and legal sufficiency:
1
�3■^Zit `."
Jennifer B. White 2� �`
Assistant County Attorney C .
. f1
Amendment No. 1 CD1 1-03
City of Naples
Park Improvements
Page 3
1607
MEMORANDUM
Date: February 6, 2013
To: Elly Soto McKuen, Grant Support Specialist
Housing, Human & Veterans Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: CDBG Amendment #1 — City of Naples
Anthony Park— 5th Avenue, North (Parking &
Landscaping)
Enclosed, please find one (1) original of each documents as referenced
above, (Agenda Item #16D7) which was approved by the Board of
County Commissioners on Tuesday, December 11, 2012.
A fully executed original has been kept by the Minutes and Records
Department, as part of the Board's Official Records.
If you should have any questions, please call me at 252-7240.
Thank you
16D '
Second Amendment to
Agreement Between Collier County
And
City of Naples
Community Development Block Grant(CDBG)Funds
Anthony Park-5th Avenue,North,Parking-Landscaping
This Amendment is entered into this 11th day of December, 2012, by and between the parties to the
original Agreement, City of Naples, a municipality existing under the laws of the State of Florida,
("Subrecipient") and Collier County, Florida, a political subdivision of the State of Florida,
(COUNTY) collectively stated as the"Parties."
RECITALS
Whereas, on November 9,2010,the COUNTY entered into an Agreement with the Community
Development Block Grant Program funds to be used for a Anthony Park-5th Avenue, North, Parking-
Landscaping(hereinafter referred to as the"Agreement");and
Whereas, on June 28, 2011, the Parties amended the Agreement to allow for a time extension
and amended the Scope of Services;and
Whereas, the Parties desire to further amend the Agreement to reference additional HUD
language and make housekeeping type modifications to the agreement.
NOW THEREFORE, in consideration of the foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree
to amend the Agreement as follows:
Words Struel+ eugh are deleted; Words Underlined are added
VI. GENERAL CONDITIONS
* * *
C. LOCAL AND FEDERAL RULES, REGULATIONS AND LAWS
* * *
26. The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of
Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations
concerning Community Development Block Grants (CDBG)) including subpart K of
these regulations, except that (1) the SUBRECIPIENT'does not assume the recipient's
environmental responsibilities described in 24 CFR 570.604 and (2) the
SUBRECIPIENT does not assume the recipient's responsibility for initiating the review
process under the provisions of 24 CFR Part 52. The SUBRECIPIENT also agrees to
comply with all other applicable Federal, state and local laws, regulations, and policies
Amendment No.2 CD10-03
City of Naples
Anthony Park-5d'Avenue North
Parking and Landscaping
Page 1
1607
governing the funds provided under this contract. The S"UBRECIPIENT further agrees
to utilize funds available under this Agreement to supplement rather than supplant funds
otherwise available.
* *
VII. ADMINISTRATIVE REQUIREMENTS
* * *
B. DOCUMENTATION AND RECORDKEEPING
* * *
2. -.- , • .. . . .., . , . . . _ .. .. : -
• _ . : - .._ . . . _ - - = •-_ , - .. --- -- -- -• -- -! -1, - - - .. _. _ . . _. .. , . . .. - ---
of this Agreement. Upon completion of all work contemplated under this Agreement copies of all
documents and records relating to this Agreement shall be surrendered to HHVS, if requested. In any
event the SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily
accessible,permanent and secured location for four(4)years after expiration of this Agreement with
the following exception: if any litigation, claim or audit is started before'the expiration date of the four
(4)year period,the records will be maintained until all litigation, claim or audit findings involving
these records are resolved. The COUNTY shall be informed in writing if an agency ceases to exist
after closeout of this Agreement of the address where the records are to be kept as outlined in 24 CFR
85.42.
* * *
I. GRANT CLOSEOUT PROCEDURES
•
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are
completed. Activities during this closeout period shall include,but not be limited to: making final
payments, disposing of program assets(including the return of all unused materials, equipment,
program income balances, and receivable accounts to the COUNTY), and
determining the custodianship of records. In addition to the records retention outlined in Section
VII.B.2,the SUBRECIPIENT shall comply with Section 119.021 Florida Statutes regarding records
maintenance,preservation and retention.
* * *
Amendment No.2 CD10-03
City of Naples-Anthony Park-5'"Avenue North
Parking and Landscaping
Page 2
---- 16 D 7
IN WITNESS WHEREOF,the Parties have each,respectively,by an authorized person or agent,
hereunder set their hands and seals on this 11th day of December, 2012 for the Second Amendment.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
DWIGHT E,MOCK,°:CLERK COLLIER COUNTY, FLORIDA a
i3�% ....�. .aA By
FRED W. COYLE , CHAIRMAN
Dated: la I NN 1 la
atteit le *OW*
sliPatire r ,
ATTEST: City of Naples, A Municipality
PAT' - A L. RAMBOSK, CLERK
Dated: gem(/CY/ / $ 01.0,
(SEAL
By
S recipient Signat e
Approved as to form and legality Honorable John Sorey, III, Mayor
By 2r VxVi Type/print Subrecipient name and title
Robert D. Priitt, City Attorney
Approved as to form and legal sufficiency:
Jennifer B. White
Assistant County Attorney v e-2/
■Na
Amendment No.2 CD10-03
City of Naples-Anthony Park-5'"Avenue North
Parking and Landscaping
Page 3