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Backup Documents 12/11-12/2012 Item #16A24 ORIGINAL DOCUMENTS CHECKLIST & ROUTING H 16 A 2 4 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATUR Print on pink paper.Attach to original document.Original documents should be hand delivered to the Board Office.The completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines#1 through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the checklist,and forward to Sue Filson(line#5). Route to Addressee(s) Office Initials Date (List in routing order) 1. 2. 3. 4. Jeff Klatzkow County Attorney's Office \-W■. \Z`lZ�I,Z 5. TBD, Supervisor Board of County Commissioners 6. Minutes and Records Clerk of Court's Office ^,� tlit PRIMARY CONTACT INFORMATION ► •_ `► (The primary contact is the holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive summary.Primary contact information is needed in the event one of the addressees above,including Sue Filson,need to contact staff for additional or missing information.All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item.) Name of Primary Staff Pamela Lulich Phone Number (239)252-6291 Contact Agenda Date Item was December 11,2012 Agenda Item Number 16.A.24. Approved by the BCC Type of Document Resolution to revising the"Construction Standards Number of Original 1 Attached Handbook for Wor Within t Ri ht-of-Way,Collier Documents Attached County,Florida" �--VI S" INSTRUCTIONS&CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is appropriate. Yes N/A(Not (Initial) Applicable) 1. Original document has been signed/initialed for legal sufficiency.(All documents to be signed by the PL Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney.This includes signature pages from ordinances,resolutions,etc.signed by the County Attorney's Office and signature pages from contracts,agreements,etc.that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials.) 2. All handwritten strike-through and revisions have been initialed by the County Attorney's Office and N/A all other parties except the BCC Chairman and the Clerk to the Board 3. The Chairman's signature line date has been entered as the date of BCC approval of the document or PL the final negotiated contract date whichever is applicable. 4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and PL initials are required. 5. In most cases(some contracts are an exception),the original document and this routing slip should be PL provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.Some documents are ritf time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified.Be aware of your deadlines! 6. The document was approved by the BCC on December 11,2012 and all changes made during PL I Mat the meeting have been incorporated in the attached document.The County Attorney's Office py oor Ynt has reviewed the changes,if applicable. AA(( ztC I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05 «matter number»/«document number» 16 A24 MEMORANDUM Date: December 19, 2012 To: Pamela Lulich, Landscape Operations Alternative Transportation Modes From: Ann Jennejohn, Deputy Clerk Minutes and Records Department Re: Resolution 2012-245: Revising the Construction Standards Handbook for work within Collier County Right-of-Ways allowing adjacent property owners to plant landscape improvements without a permit Attached for your records is a copy of the document referenced above (Item #16A24) adopted by the Board of County Commissioners on December 11, 2012. The Minutes and Record's Department has held the original document for the Board's Official Record. If you have any questions, please contact me at 252-8406. Thank you. Attachment 16 A2 4 RESOLUTION NO. 2012 - 2 4 5 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, REVISING THE "CONSTRUCTION STANDARDS HANDBOOK FOR WORK WITHIN THE RIGHT-OF-WAY, COLLIER COUNTY, FLORIDA," IN ACCORDANCE WITH ORDINANCE NO. 2003-37,AS AMENDED. WHEREAS, Collier County Ordinance No. 2003-37 established the "Construction Standards Handbook for Work within the Right-of-Way, Collier County, Florida" to regulate and require consistency and quality of workmanship and materials for construction activities within Collier County rights-of-way; and WHEREAS, the Board of County Commissioners (Board) subsequently amended Ordinance No. 2003-37 through the adoption of Ordinance Nos. 2003-58 and 2009-19; and WHEREAS, the 2009 amendment provides for two separate handbooks, the "Construction Standards Handbook for Work within the Right-of-Way, Collier County, Florida" (Construction Handbook) and the "Collier County Landscape and Irrigation Specifications for Beautification Improvements within the Public Right-of-Way" (Landscape Handbook); and WHEREAS, Ordinance No. 2003-37,as amended, also provides that all necessary future revisions to each of these two Handbooks shall be accomplished separately and by resolution adopted by the Board; and WHEREAS, the Board desires to revise the Construction Handbook so as to allow an adjacent property owner to plant minimal vegetation enhancements within a right-of-way without obtaining a right-of-way permit. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that Section I. E., entitled "Exemptions from Permit Requirements," of the Construction Handbook is hereby revised as set forth in Exhibit A, attached hereto and incorporated herein by reference. 1 16 A24 THIS RESOLUTION ADOPTED after motion, second and majority vote favoring same, this day of , 2012. ATTEST: BOARD OF COUNTY COMMISSIO ERS DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA 1 • By A 44 T ' k FRED W. COYLE, CHAIRM A i fi ^ A iprov 4. 4 ' o an ' ;e tie _ ■ Jeffrey . • ow County ' A ey 1� item# -�=-4 Node ik Dote Date �2 Recd ,e,..-irio---Ali 2 EXHIBIT 16 A24 E. Exemptions from Permit Requirements: 1. Minor repairs of a pedestal or pole, provided the pedestal or pole occupies the right-of- way or easement, by virtue of an approved Permit, and provided that no damage is caused to the right-of-way or easement by the repair servicing vehicles. 2. Routine maintenance of permitted facilities. The ROW Section Manager or designee will determine if the proposed activity is routine or not (if it is determined the activity is not routine, a ROW permit will be required). A schedule and a Blanket Permit shall be provided to the County where routine maintenance will occur. 3. An overhead pole-to-pole service drop if the pole occupies the right-of-way or easement by virtue of a County approved Permit and applicable minimum overhead clearance is maintained. 4. A temporary service wire placed across, or adjacent to, the roadway which wire placement does not create a hazard to the traveling public. 5. Work to be done in or on private property, providing construction will not be accomplished within a County-dedicated utility/drainage easement. 6. To run a drop from the tapped pedestal directly to a private property line, so long as the portion of the cable drop is buried in the right-of-way or easement and is physically not longer than the total width of the easement. EXAMPLE: From a pedestal located in the middle of a ten-foot easement, a drop can be run directly to an abutting property line without a Permit so long as that drop runs no longer than ten feet in the easement. 7. Locating lines and/or valves for other construction. 8. Hydrant and/or valve adjustments. 9. Residential water or gas meter installations provided the meter and main are located on the same side of the street. 10. Installation of United States Post Office mailboxes. 11. Lawn, landscape, and irrigation maintenance. 12. No vegetation shall exceed a maximum height of thirty inches from natural ground level or exceed a base trunk size of four inches in diameter. The vegetation must not hinder sight distance. Permissive vegetation shall not interfere with roadside drainage or hinder the ability to maintain the roadway and drainage facilities. The owner must submit a right-of-way permit application for trees, palms, and larger vegetation and follow all rules set forth in the Right of Way Handbook and Landscape Handbook. The proposed landscape and irrigation plan shall not ne rah tively affect safety drainage or ongoing maintenance. All vegetation placed in the right-of-way by abutting property owners within County-owned rights-of-way or easements shall be maintained by the abutting sro erty owner at their sole ex sense and risk. Should it become necessar for the County or its agents, contractors or permittee to remove any vegetation within County-owned rights-of-way or easements for whatever reason, the owners will not be reimbursed for any costs associated with said action unless specifically noted in an approved permit. EXHIBIT A 16 A24 *When the construction activity impedes the traffic flow (arterial or collector), a certified Maintenance of Traffic plan, shall be submitted to the Permit Section prior to start of work.