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Backup Documents 11/13/2012 Item #16I161 BOARD OF COUNTY COMMISSIONERS MISCELLANEOUS CORRESPONDENCE November 13, 2012 1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITH ACTION AS DIRECTED: A. Miscellaneous Correspondence: 1) Record of Legal Advertisement: INTP- 2012- PL0002651 A Notice of Official Interpretation of Collier County LDC Ordinance for Twin Eagles, Phase 3 6.29.12 2) Bayshore CRA: Legal Advertisement on Leasing of 1991 Tamiami Trail East Improvements 8.29.12 and 9.1.12 3) Hacienda Lakes Community Development District: DEO Letter 9.14.12 4) North Naples Control and Rescue District: Copy of Resolution 12 -019 adopting final millage rate for FY 2012- 2013 Copy of Resolution 12 -020 adopting final impact fee rates for FY 2012 -2013 Copy of Resolution 12 -021 adopting the Final Budget for FY 2012- 2013 for General Fund and Inspection Fee Fund Copy of Resolution 12 -022 adopting the Final Budget for the Impact Fee Fund for FY 2012 -2013 Copy of the Budget for FY 2012 -2013 for the General Fund, Impact Fee Fund and Inspection Fund Copy of Annual Financial Report for FY ending 9.30.11 Copy of District's Audit for FY ending 9.30.11 Copy of the District's Map Registered office and agent form Schedule of regular meetings for the Board of Fire Commissioners for FY 2012 -2013 Copy of the Public Facilities Report Copy of the Five Year Strategic Plan Reporting information required by Florida Statute for FY ending 9.30.11 including Annual Financial Reports, an Independent Auditor's District Audit and the 5 year Strategic Plan Budget for FY 2012 -2013 including Resolutions adopting the same 161 BOARD OF COUNTY COMMISSIONERS ADVISORY BOARD MINUTES November 13, 2012 2. ADVISORY BOARD MINUTES TO FILE FOR RECORD WITH ACTION AS DIRECTED: A. Minutes: 1) Affordable Housing Commission: Minutes of 6.4.12; 8.22.12 (Subcommittee) 2) Collier County Citizens Corps: Minutes of 7.1 8.12 3) Collier County Planning Commission: Agenda of 8.16.12 Minutes of 8.16.12 4) Contractors Licensing Board: Minutes of 8.15.12 5) Environmental Advisory Council: Minutes of 9.5.12 6) Golden Gate Beautification Advisory Committee: Agenda of 8.21.12 Minutes of 8.21.12 7) Hispanic Affairs Advisory Board: Minutes of 8.23.12 8) Immokalee Local Redevelopment Advisory Board: Agenda of 9.19.12 Minutes of 8.15.12 9) Isles of Capri Fire Control District Advisory Committee: Minutes of 8.16.12 10) Lely Golf Estates Beautification Advisory Committee: Agenda of 9.20.12 Minutes of 7.19.12 161 �4 11) Pelican Ba_y Services Division Board: Agenda of 9.5.12; 9.24.12 (Ad Hoc Committee for Studying Pathways and Trees) Minutes of 8.1.12 12) Radio Road East of Santa Barbara Blvd to Davis Blvd Advisory Committee: Agenda of 9.18.12 Minutes of 8.1.12 I J. R L Kri4ry, 7 -24 -12 Kea4e, e+iter thin- ivvthel13o-a Xs, M' C(ii-respondevw,,eI It's- a recd rd l of thl le� a d vevtw-*ne X pu &4he cL, Tug 2 9, 2012 for: 1 Fi I INrP- 2012 - PL0002651; A Nottc&of Offic&E-Z/Interpretatu- mof CaUaer Co -uvWy LDC Ord.ivLa ncu for rwLvv£ajiek, Phan3 providedlby thelDepa.rtmew tof La t&DeveIopm4e*�IZevtew Cc preheA4,�ve�pt4a,�MaAa.ger ancI./the, Zo-vu v'Servi.Ce ,SeCUO-wMa4WLger rha nk, yo wl / \I 4V -Board, M Lv►.utek -Er 2 ecordk Depa4ermont x -8406 Fiala Hiller Henning Coyie Caletta_ D T101 � 711 (E BY• ....................... Misc. Cares: Date: k \ 3_ Item *M,O--T— \ 1A \ Copies to: NOTICE RUNNING FRIDAY JUNE 29 Ann P. lennejohn OFFICIAL LDC INTERPRETATION From: BellowsRay <RayBellows @colliergov.net> Sent: Thursday, June 21, 2012 5:16 PM To: Bellows, Ray; Minutes and Records Cc: Patricia L. Morgan; Bosi, Michael; Neet, Virginia; Rodriguez, Wanda; Brock, MaryJo Subject: RE: NDN ad to run 6/29/12 Attachments: NDN ad 6 -6 -12 as amended by COA Revised on 6- 21- 12.docx Hi Trish, I have revised the attached NDN notice that is to run in the 6/29/12 paper to note that Phase 3 is on south side of Immokalee Road. Thank you for your assistance in this matter. R" Raymond V. Bellows, Zoning Manager Zoning Services Section Department of Planning and Zoning Growth Management Division — Planning & Regulation Telephone: 239.252.2463; Fax: 239.252.6350 Cvilfir tevil�y From: BellowsRay Sent: Wednesday, June 20, 2012 2:20 PM To: minutesandrecords (- Ocollierclerk.com Cc: Trish L. Morgan; BosiMichael; NeetVirginia; RodriguezWanda; BrockMaryJo Subject: NDN ad to run 6/29/12 Please charge to: Department: Land Development Services, Zoning Review Section; Fund & Cost Center: 131 - 138326 - 649100 - 00000; Purchase Order Number: 4500096189; Account Number: 068779 Should you have questions, please contact me. << File: NDN ad 6 -6 -12 as amended by COA 06 12 12.docx >> ,nary Raymond V. Bellows, Zoning Manager Zoning Services Section Department of Planning and Zoning Growth Management Division — Planning & Regulation Telephone: 239.252.2463; Fax: 239.252.6350 1 161 lA I Notice of Official Interpretation of Collier County Land Development Code Ordinance Pursuant to Division 10.02.02.F.3 of the Collier County Land Development Code (LDC), 04 -41, as amended, public notice is hereby given of an official interpretation. RE: INTP- 2012- PL0002651, Twin Eagles, Phase 3 (On the south side of Immokalee Road), Request for an Official Interpretation of Sections 2.03.07, 2.03.08, and 3.05.07 of the Collier County Land Development Code (LDC), and the Rural Fringe Mixed Use District in the Future Land Use Element and Policy 6.1.2 in the Conservation and Coastal Management Element of the Growth Management Plan. In regards to the above referenced Land Development Code (LDC) and Growth Management Plan (GMP) provisions, it has been asked of the Department of Land Development Review Comprehensive Planning Manager and the Zoning Services Section Manager to render an official interpretation in order to confirm the following: 1. That, upon the acquisition of a sufficient number of TDRs, the Phase III receiving lands located on the south side of Immokalee Road are entitled to develop at a density of up to 853 dwelling units. 2. That the Neutral Lands within the Twin Eagles property can be incorporated with the Receiving Lands into Phase III and used for golf course and /or other recreational uses, three clustered dwelling units, water management, utilities and roads, subject to Neutral Lands vegetation requirements. 3. a.) That, where base and bonus TDRs are severed from Rural Fringe Sending Lands, those lands may be used as off -site preservation to satisfy Receiving Lands native vegetation retention requirements; b.) That portions of Rural Fringe Sending Lands are allowed to be used for conveyance, treatment and discharge of treated stormwater so long as there are no adverse impacts to minimum native vegetation retention requirements on the remaining Sending Lands and no harm to listed species. Accordingly, under our interpretation of the above referenced GMP and LDC provisions, Phase III which consists of approximately 469 acres of Rural Fringe Receiving Lands is eligible through utilization of TDRs for a total of 853 dwelling units which would require approximately 759 TDRs. Over all three phases the density would be one dwelling unit per acre as provided for in the RFMUD in the Future Land Use Element of the GMP. Essential to this interpretation is the recognition of the three phases of the Twin Eagles property as a unified plan of development pursuant to Section 2.03.08.A.1.c, of the LDC. Furthermore, the RFMUD Neutral Lands can be incorporated into the Phase III development with the RFMUD Receiving Lands and the proposed uses in the RFMUD Neutral Lands are all allowed uses under the RFMUD Neutral Lands designation in the Future Land Use Element of the GMP. Also, the native vegetation retention requirement for these Neutral Lands would be 60 %, not to exceed 45% of the Neutral Lands acreage, per Policy 6.1.2 of the Conservation and Coastal Management Element of the GMP. Revised: 6/21/12 161 1A This is consistent with the intent of the LDC to allow the base and bonus TDR Credits to be severed from RFMUD Sending Lands that are used as off -site preservation to satisfy the native vegetation retention requirements for RFMUD Receiving Lands. Lastly, portions of RFMUD Sending Lands may receive treated stormwater so long as there are no adverse impacts to the minimum native vegetation retention requirements within the Sending Lands and no harm to listed species as specified in LDC Section 3.05.07.H.l.h.ii. Any such stormwater is required to be treated per State standards prior to discharge into the Sending Lands preserve area. Compliance would need to be demonstrated during the PSP process. For a copy of the actual interpretation letter, please contact the Collier County Land Development Services Department at 252 -2400 by phone, or by mail at 2800 North Horseshoe Drive, Naples, FL 34104, attention Mike Levy. Within 30 days of publication of the public notice, any affected property owner or aggrieved or adversely affected party may appeal the interpretation to the Board of Zoning Appeals (BZA). An affected property owner is defined as an owner of property within 300 feet of the property lines of the land for which the interpretation is effective. An aggrieved or adversely affected party is defined as any person or group of persons which will suffer an adverse effect to an interest protected or furthered by the Collier County Growth Management Plan or Land Development Code. A request for appeal must be filed in writing and must state the basis for the appeal and include any pertinent information, exhibits, or other back -up information in support of the appeal. The appeal must be accompanied by a $1,000.00 application and processing fee. (If payment is in the form of a check, it should be made out to the Collier County Board of Commissioners.) An appeal can be hand delivered or mailed to my attention at the address provided. Please do not hesitate to contact me should you have any further questions on this matter. The interpretation file and other pertinent information related to this interpretation are kept on file and may be reviewed at the Growth Management Division at the address listed above. Please contact the staff member noted above to set up an appointment if you wish to review the file. Mike Bosi, AICP, Manager Comprehensive Planning Department of Land Development Services Raymond V. Bellows, Planning Manager, Zoning Services Section Department of Land Development Services Revised: 6/21/12 161 1A 1 Acct. #068779 June 22, 2012 Attn: Legals Naples Media Group 1100 Immokalee Road Naples, Florida 34110 Re: Notice of Official Interpretation Dear Legals, Please advertise the above referenced notice on Friday, June 29, 2012 and kindly send the Affidavit of Publication, in duplicate, together with the charges involved to this office. Thank you. Sincerely, Ann Jennej ohn, Deputy Clerk P.O. 94500096189 161 lA I Notice of Official Interpretation of Collier County Land Development Code Ordinance Pursuant to Division 10.02.02.17.3 of the Collier County Land Development Code (LDC), 04 -41, as amended, public notice is hereby given of an official interpretation. RE: INTP- 2012- PL0002651, Twin Eagles, Phase 3 (On the south side of Immokalee Road), Request for an Official Interpretation of Sections 2.03.07, 2.03.08, and 3.05.07 of the Collier County Land Development Code (LDC), and the Rural Fringe Mixed Use District in the Future Land Use Element and Policy 6.1.2 in the Conservation and Coastal Management Element of the Growth Management Plan. In regards to the above referenced Land Development Code (LDC) and Growth Management Plan (GMP) provisions, it has been asked of the Department of Land Development Review Comprehensive Planning Manager and the Zoning Services Section Manager to render an official interpretation in order to confirm the following: 1. That, upon the acquisition of a sufficient number of TDRs, the Phase III receiving lands located on the south side of Immokalee Road are entitled to develop at a density of up to 853 dwelling units. 2. That the Neutral Lands within the Twin Eagles property can be incorporated with the Receiving Lands into Phase III and used for golf course and /or other recreational uses, three clustered dwelling units, water management, utilities and roads, subject to Neutral Lands vegetation requirements. 3. a.) That, where base and bonus TDRs are severed from Rural Fringe Sending Lands, those lands may be used as off -site preservation to satisfy Receiving Lands native vegetation retention requirements; b.) That portions of Rural Fringe Sending Lands are allowed to be used for conveyance, treatment and discharge of treated stormwater so long as there are no adverse impacts to minimum native vegetation retention requirements on the remaining Sending Lands and no harm to listed species. Accordingly, under our interpretation of the above referenced GMP and LDC provisions, Phase III which consists of approximately 469 acres of Rural Fringe Receiving Lands is eligible through utilization of TDRs for a total of 853 dwelling units which would require approximately 759 TDRs. Over all three phases the density would be one dwelling unit per acre as provided for in the RFMUD in the Future Land Use Element of the GMP. Essential to this interpretation is the recognition of the three phases of the Twin Eagles property as a unified plan of development pursuant to Section 2.03.08.A.1.c, of the LDC. Furthermore, the RFMUD Neutral Lands can be incorporated into the Phase III development with the RFMUD Receiving Lands and the proposed uses in the RFMUD Neutral Lands are all allowed uses under the RFMUD Neutral Lands designation in the Future Land Use Element of the GMP. Also, the native vegetation retention requirement for these Neutral Lands would be 60 %, not to exceed 45% of the Neutral Lands acreage, per Policy 6.1.2 of the Conservation and Coastal Management Element of the GMP. 161 1A This is consistent with the intent of the LDC to allow the base and bonus TDR Credits to be severed from RFMUD Sending Lands that are used as off -site preservation to satisfy the native vegetation retention requirements for RFMUD Receiving Lands. Lastly, portions of RFMUD Sending Lands may receive treated stormwater so long as there are no adverse impacts to the minimum native vegetation retention requirements within the Sending Lands and no harm to listed species as specified in LDC Section 3.05.07.H.I.h.ii. Any such stormwater is required to be treated per State standards prior to discharge into the Sending Lands preserve area. Compliance would need to be demonstrated during the PSP process. For a copy of the actual interpretation letter, please contact the Collier County Land Development Services Department at 252 -2400 by phone, or by mail at 2800 North Horseshoe Drive, Naples, FL 34104, attention Mike Levy. Within 30 days of publication of the public notice, any affected property owner or aggrieved or adversely affected party may appeal the interpretation to the Board of Zoning Appeals (BZA). An affected property owner is defined as an owner of property within 300 feet of the property lines of the land for which the interpretation is effective. An aggrieved or adversely affected party is defined as any person or group of persons which will suffer an adverse effect to an interest protected or furthered by the Collier County Growth Management Plan or Land Development Code. A request for appeal must be filed in writing and must state the basis for the appeal and include any pertinent information, exhibits, or other back -up information in support of the appeal. The appeal must be accompanied by a $1,000.00 application and processing fee. (If payment is in the form of a check, it should be made out to the Collier County Board of Commissioners.) An appeal can be hand delivered or mailed to my attention at the address provided. Please do not hesitate to contact me should you have any further questions on this matter. The interpretation file and other pertinent information related to this interpretation are kept on file and may be reviewed at the Growth Management Division at the address listed above. Please contact the staff member noted above to set up an appointment if you wish to review the file. Mike Bosi, AICP, Manager Comprehensive Planning Department of Land Development Services Raymond V. Bellows, Planning Manager, Zoning Services Section Department of Land Development Services 161 1A t Ann P. Jennejohn To: legals @naplesnews.com Subject: Notice of Official Interpretation Attachments: Notice of Official Interpretation.doc; Notice of Official Interpretation.doc Good Morning! Please advertise the attached legal notice on Friday, June 29, 2012. Ann Jenne john, Deputy Clerk Clerk of the Circuit Court Clerk of the Value Adjustment Board Collier County Minutes & Records Dept. 239 - 252 -8406 239 - 252 -8408 (Fax) 1 Ann P. Jennejohn From: Green, Amy <AGreen @Naplesnews.com> Sent: Friday, June 22, 2012 9:35 AM To: Ann P. Jennejohn Subject: Ad Confirmation Attachments: UASF83 jpg Please provide approval ASAP for publication. Thank You, Naples News Legals Thank you for placing your ad. Date 06/22/12 Publication NDN Account Number 744102 Ad Number 1953925 Total Ad Cost $388.38 1 161 3A I 161 1. Notice of Official Interpretation of Collier Cou,nly Land Development Code Ordinance Pursuant to Division 10.02.02.F.3 of the Collier County Land Developrrtenb Code (LDC), 04 -41, as amended, public notice is hereby given of an official interpretation, RE: INTP•2012 PLgtt02651, Twin Eagles Phase, 3 (On the south side of Immokalee Road), Request for at) official Interpretation of Sections 2,03,07, 2.03.08, and S.05,07 of the Collier County Land Development Code (LDC), and the Rural Fringe Mixed Use District in the Future Land Use Elements and Policy 6.1.2 -in the Conservation and Coastal Management Element of the Grovwth Management Plan.. In regards to the above referenced Land DeveloprtYent Code (LDC) and Growth Management Man (CAMP) provisions, it has been asked of the Department of Land Development Review = Corn prehensive Planning Manager and the "oningl Services Section Manager to render an official intetpretatiort in order to confirm the. following; 1. That, upon the acquisition of a sufficient number of TDRs, the Phase iII receiving lands located can the south side of Immokalee Road are entitled to develop at a density of up to 853 dwelling units. 2. That the Neutral Lands within the Tvdn hagi 5 property can be incorporated with the Receiving Lands into Phase III and used fot golf course anclic,( other recreational uses. three dustpred dwelling units, vvater management, crtihties and roads, subject to Neutral Lands vegetation requirements 3. a,j That, where base and bonus TDRs are severed from RUFai Fringe Sending Lands, those lands may the used as off site preservation to satisfy Receiving Lands native vegetation retention requirements, b.? That port:ons of Rural Fringe Sending Lands are allowed to be used for conveyance, treatment and discharge of treated storm),vater sex long as there are no adverse impacts to minimum native +fie etation retention requirements on the remaining Sending Larids and no harm to listed 4pe ies, Accordingly, under our interpretation of the above referenced GIMP and LDC provisions, Phase iIi which consists of approximately 469 acres of Rural Fringe Recei'-lrmg Lands is eligible thtough utilization of TORS for a total of $53 dwelling units- 1vhich would require appioxintately 759 TDRs Over all three phases the density would be one dwelling unit per acre ax provide -c! for in the RFMiUD in the Future Land Use Element of the GMP.. Essential to this interpretation is the recognition of the three phases of the Twirl Eagles propert ^_as a unified plan of devn opment pursuant to Section 21,03,08,A.t.c, of the LC. Furthermore, the RFMUD Neutral Lands can be incorporated into the phase III development with the RFMUD Receiving Lands and the proposed uses in the Rrfv1UD Neutral Lands are all allowed uses under the RFMUD Neutral Lands designation in the Future Lan i Use Elernent of the GMP. Also, the native vegetation retention requirement for these Neutral Lands would be 60%, not to exceed a:5% of the Neutral Lands acreage, per Policy 61.2 of the Conservation and Coastal Management Element of the GIMP, This is consistent with the intent of the LDC Lo allovv the base and bonus TDR Credits to be severed from RFiviUD Sending Lairds that are used as off -site preservation to satisfy= the native vegetation retention requirements for RFMUD eceiving Lairds. Lastly, portions of RFMUD Sending Lands may receive treated storrnwater so long as there are no adverse irnl: acts to the minimum native vegetation retention requirements within the Sending Lands and no harm to listed species as specified in LDC Section 3 05 07.H.1.h.ii. Any such stormwater is r"ulred to be treated per State standards pricer to discharge into the Sending Lands preserve area. Compliance would need m be demonstrated during the P P process. For a copy of the actual interpretation letter, please contact the Collier County Land Development Services Department at 2SZ -2100 by phone, or by mail at 2800 North Horseshoe Drive, Naples, FL 34104. attention Mike Levy. Within 30 days of publication of the public notice, any affected property owner or aggrieved or adversely affected party may appeal the interpretation to the Board of Zoning Appeals (t3ZA). An affected property owner Is defined as an owner ref property within 300 feet of the property lines of the land for which the Interpretation Is effective. An aggrieved or adversely affected party Is defined as any person or group of persons which well suffer an adverse effect to an interest Dprotected or furthered by the Collier County Growth Management Plan or land evelopment Code. A request for appeal must be filed in writing and must state the basis for the appeal and include any pertinent information, exhibits, or other back -up information in support of the appeal. The appeal rni.rst be accompanied` by a_$1,000.00 application and rocessing fee. (if payment is in the form of a check, it should be made Out to the Collier County Board of Commissioners.) An appeal can be hand delivered or mailed to my attention at the address provided Please do not hesitate to contact me should you have any further questions on this matter The interpretation file and other pertinent information related to this interpretation are kept on We and may be revievved at the Growth ManacrerTrent Division at the address listed above. Please contact the staff member noted above to set up an appointment if you wish to revip,v the file Mike 5osi, AICP, Manage.r Comprehensive Planning Department of Land Development services Raymond V. Bellows, Planning Manager, Zoning Services Section Department of Land Development Services June 29. 2012 No. 1953925 161 IA Ann P. Jennejohn From: RodriguezWanda <WandaRodriguez @colliergov.net> Sent: Friday, June 22, 2012 1:30 PM To: Ann P. Jennejohn Cc: Bellows, Ray; Bosi, Michael; Neet, Virginia; Ashton, Heidi Subject: RE: Ad Confirmation Approved. Illandcl Rodrigv ez, .;JCT ,A,fi,anced C'ertified'Tarak,,gat- h-011e: (239) 4' 2-8:400 IfUX: (z3g) 252 -6300 New address as of November 1, 2010: Collier County Office of the County Attorney, 3299 Tamiami Tr. E., Suite 800, Naples, FL 34112 -5749 - - - -- Original Message---- - From: Ann P. Jennejohn [mailto: Ann .Jennejohn(a�collierclerk.com] Sent: Friday, June 22, 2012 9:51 AM To: BellowsRay; BosiMichael Cc: NeetVirginia; RodriguezWanda Subject: FW: Ad Confirmation Good Morning, Please review the attached legal notice for Twin Eagles Phase 3 - INTP- 2012- PL0002651 scheduled to run next Friday, June 29 and send an approval at your earliest convenience. Thank you, Ann Jennejohn, Deputy Clerk Clerk of the Circuit Court Clerk of the Value Adjustment Board Collier County Minutes & Records Dept. 239 - 252 -8406 239 - 252 -8408 (Fax) - - - -- Original Message---- - From: Green, Amy jmailto:AGreen cr,Naplesnews.coml Sent: Friday, June 22, 2012 9:35 AM To: Ann P. Jennejohn Subject: Ad Confirmation Please provide approval ASAP for publication. Ann P. Jennejohn From: Ann P. Jennejohn Sent: Friday, June 22, 2012 1:55 PM To: 'Green, Amy' Subject: RE: Ad Confirmation Looks great Amy! Please publish. Thank you, Ann - - - -- Original Message---- - From: Green, Amy fmailto:AGreen@Naplesnews.coml Sent: Friday, June 22, 2012 9:35 AM To: Ann P. Jenne john Subject: Ad Confirmation Please provide approval ASAP for publication. Thank You, Naples News Legals Thank you for placing your ad. Date 06/22/12 Publication NDN Account Number 744102 Ad Number 1953925 Total Ad Cost $388.38 1 161 1A 161 1A Naples Daily News Naples, FL 34110 Affidavit o f Public Nt of Official Interpretation of Collier Count Land Development Code Ordinance Naples Daily New, Pursuant to Division 10.02.021.3 of the Collier County Land Development Code — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — (LDC), 04 -41, as amended, public notice is hereby given of an official interpretation. BCC /ZONING DEPARTMENT FINANCE DEPARTMENT 3299 TAMIAMI TRL E #700 NAPLES FL 34112 REFERENCE: 068779 4500096189 59692822 NOTICE OF OFFICIAL I State of Florida Counties of Collier and Lee Before the undersigned authority, persona: appeared Barbara Boyer, says that she serve: the Sales Coordinator, of the Naples Daily 1 daily newspaper published at Naples, in Col: County, Florida: distributed in Collier and Lee counties of Florida; that the attached copy of advertis published in said newspaper on dates listed Affiant further says that the said Naples News is a newspaper published at Naples, in Collier County, Florida, and that the said newspaper has heretofore been continuously day and has been entered as second class ma matter at the post office in Naples, in sai' Collier County, Florida, for a period of 1 next preceding the first publication of the attached copy of advertisement; and affiant"' further says that he has neither paid nor promised any person, firm or corporation an discount, rebate, commission or refund for purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 06/29 ��llr Y CWSTAL 0. x 5 r� acv' COaIIV ISSION # 00 8811. !., 1 EXPIRES: June 27, 2f)13 Bonded Thni Notary Public Underrvntela AD SPACE: 136 LINE RE: INTP- 2012- PL0002651, Twin Eagles, Phase 3 (On the south side of Immokalee Road), Request for an Official Interpretation of Sections 2.03.07, 2.03.08, and 3.05.07 of the Collier County Land Development Code (LDC), and the Rural Fringe Mixed Use District in the Future Land Use Element and Policy 6.1.2 in the Conservation and Coastal Management Element of the Growth Management Plan. In regards to the above referenced Land Development Code (LDC) and Growth Management Plan (GMP) provisions, it has been asked of the Department of Land Development Review Comprehensive Planning Manager and the Zoning Services Section Manager to render an official interpretation in order to confirm the following: 1. That; upon the acquisition of a sufficient number of TDRs, the Phase III receiving lands located on the south side of Immokalee Road are entitled to develop at a density of up to 853, dwelling units. 2. That the Neutral Lands within the Twin Eagles propert y can Ibe incorporated with the Receiving Lands into Phase III and used for golf course and/or other recreational uses, three clustered dwelling units, water management, utilities and roads, subject to Neutral Lands vegetation requirements. 3. a.) That, where base and bonus TDRs are severed from Rural Fringe Sending Lands, those lands may be used as off -site preservation to satisfy Receiving Landes native vegetation retention requirements; b.) That portions of Rural Fringe Sending Lands are allowed to be used for conveyance, treatment and discharge of treated stormwater so long as there are no adverse impacts to minimum . native vegetation retention requirements on the remaining Sending Lands and no harm to listed species. Accordingly, under our interpretation of the above referenced GMP and LDC provisions, Phase III which consists of approximately 469 acres of Rural Fringe Receiving Lands is eligible through utilization of TDRs for a total of 853 dwelling units which would require approximately 759 TDRs. Over all three phases the density would be one dwelling unit per acre as provided for in the RFMUD in the Future Land Use Element of the GMP. Essential to this interpretation is the recognition of the three phases of the Twin Eagles property as a unified plan of development pursuant to Section 2.03.08.A.t.c, of the LDC. Furthermore, the RFMUD Neutral Lands can be incorporated into the Phase III development with the RFMUD Receiving Lands and the proposed uses in the RFMUD Neutral Lands are all allowed uses under the RFMUD Neutral Lands designation in the Future Land Use Element of the GMP. Also, the native vegetation retention requirement for these Neutral Lands would be 60 %, not to exceed 45% of the Neutral Lands acreage, per Policy 6.1.2 of the Conservation and Coastal Management Element of the GMP. This is consistent with the intent of the LDC to allow the base and bonus TDR Credits to be severed from RFMUD Sending Lands that are used as off -site preservation to satis the native vegetation retention requirements for RFMUD Receiving Lands. Lastly, portions of RFMUD Sending Lands may receive treated stormwater so long as there are no adverse impacts to the minimum native vegetation retention requirements within the Sending Lands and no harm to listed species as specified in LDC Section 3.05.07.H.1.h.ii. Any such stormwater is required to be treated per State standards prior to discharge into the Sending Lands preserve area. Compliance would need to be demonstrated during the PSP process. Fora copy of the actual interpretation letter, please contact the Collier County Land Development Services Department at 252 -2400 by phone, or by mail at 2800. North Horseshoe Drive, Naples, FL 34104, attention Mike Levy.' Within 30 days of publication of the public notice, any affected property owner or aggrieved or adversely affected party may appeal the interpretation to the Board of Zoning Appeals (BZA). An affected property owner is defined as an owner of property within 300 feet of the property lines of the land for which the interpretation is effective. An aggrieved or adversely affected party is defined as any person or group of persons which will suffer an adverse effect to an interest protected or furthered by the Collier County Growth Management Plan or Land Development Code. A request for appeal must be filed in writing and must state the basis for the appeal and include any pertinent information, exhibits, or other back -up information in support of the appeal. The appeal must be accompanied by a $1,000.00 application and processing fee. (If payment is in the form of a check, it should be made out to the Collier County Board of Commissioners.) An appeal can be hand delivered or mailed to my attention at the address provided,' Please do not hesitate to contact me should you have any further questions on this matter. The interpretation file and other pertinent information related to this interpretation are kept on file and may be reviewed at the Growth Management Division at the address listed above. Please contact the staff member noted above to set up an appointment if you wish to review the file. Mike Bosi, AICP, Manager Comprehensive Planning Department of Land Development Services Raymond V. Bellows, Planning Manager, Zoning Services Section Department of Land Development Services June 29.2012 - No io iQ7S FILED ON: 06/29/12 ------------------------------- - - - --- ------ - - - - -- - ------------------ - - - - -- Signature of Affiant Sworn to and Subscri Personally known by 161 1 COLLIER COUNTY FLORIDA REQUEST FOR LEGAL ADVERTISING OF PUBLIC HEARINGS To: Clerk to the Board: Please place the following as a: ® Normal legal Advertisement ❑ Other: (Display Adv., location, etc.) D + ziii Originating Dept/ Div: Bayshore Gateway Triangle CRA Person: Jean Jourdan Date: 4/20/208y: ....................... Petition No. (If none, give brief description): Petitioner: (Name & Address): Jean Jourdan 4069 Bayshore Drive, Naples, F134112 Name & Address of any person(s) to be notified by Clerk's Office: (If more space is needed, attach separate sheet) Hearing before XX BCC BZA Other Fiala Hiller Requested Hearing date: N/A Henning Coyle Newspaper(s) to be used: (Complete only if important): Colett9 ® Naples Daily News ❑ Other Proposed Text: (Include legal description & common location & Size: See Attached Companion petition(s), if any & proposed hearing date: N/A ❑ Legally Required Does Petition Fee include advertising cost? ® Yes ❑ No If Yes, what account should be charged for advertising costs: PO #4500131833/ 187/138325/649100 7wo.dby) • \ Reviewed by: iv Sion Ad i ator D List Attachments: Notice Advertisement DISTRIBUTION INSTRUCTIONS Vate A. For hearings before BCC or BZA: Initiating person to complete one copy and obtain Division Head approval before submitting to County Manager. Note: If legal document is involved, be sure that any necessary legal review, or request for same, is submitted to County Attorney before submitting to County Manager. The Manager's office will distribute copies: ❑ County Manager agenda file: to ❑ Requesting Division Clerk's Office ❑ Original B. Other hearings: Initiating Division head to approve and submit original to Clerk's Office, retaining a copy for file. FOR CLERK'S OFFICE USE O Date Received: �� fate of Public hearing: Misc. COrres: Date.-_Lk Ll Sj 12 Cor. r,,,: Date Advertised: v v?/, f , v 161 lA 21�� August 24, 2012 The Naples Daily News PO Box 7009 Naples, FL 34101 ATTENTION: Notices Section Fax # Ph# RE: PURCHASE ORDER # 4500131833 ACCOUNT 068839 !!PURCHASE ORDER NUMBER MUST BE REFERENCED ON INVOICEII Please publish the following legal advertisement on Leasing of 1991 Tamiami Trail East Improvements on the next available publishing date Legal Advertisement PROPOSED AMENDMENT TO LEASE LEGAL NOTICE PROPOSED LEASE AMENDMENT NOTICE IS HEREBY GIVEN THAT THE COMMUNITY REDEVELOPMENT AGENCY OF COLLIER COUNTY, FLORIDA, IS PROPOSING TO LEASE PROPERTY LOCATED AT 1991 TAMIAMI TRAIL, NAPLES FLORIDA, 34112 FOR A TERM OF (2) TWO YEARS WITH THE PROVISION FOR (1) ONE (1) ONE YEAR RENEWAL OPTION. Further information is available and may be obtained by contacting Jean Jourdan, Interim Director, Bayshore /Gateway Triangle CRA, 4069 Bayshore Drive, Naples, Florida 34112 or calling (239) 643- 1115. All interested persons must respond within 30 days from publication of this notice This 24th day of August, 2012. Collier County Community Redevelopment Agency, ubmitted Jean Jour Jan,for the Bayshore /Gateway Triangle CRA 161 1p `L LEGAL NOTICE PROPOSED LEASE AMENDMENT NOTICE IS HEREBY GIVEN THAT THE COMMUNITY REDEVELOPMENT AGENCY OF COLLIER COUNTY, FLORIDA, IS PROPOSING TO LEASE PROPERTY LOCATED AT 1991 TAMIAMI TRAIL, NAPLES, FLORIDA 34112 FOR A TERM OF (2) TWO YEARS WITH THE PROVISION FOR (1) ONE, (1) ONE YEAR RENEWAL OPTION. Further information is available and may be obtained by contacting Jean Jourdan, Interim Director, Bayshore /Gateway Triangle CRA, 4069 Bayshore Drive, Naples, Florida 34112 or calling (239) 643 -1115. All interested persons must respond within 14 days from publication of this notice. 161 1p2 Acct #068839 August 24, 2012 Attn: Legals Naples News Media 1100 Immokalee Road Naples, FL 34110 Re: CRA Legal Notice — Proposed Property Lease Dear Legals: Please advertise the above referenced notice on Wednesday, August 29, 2012 and a ain the following Wednesday, September 5, 2012 and send the Affidavit of Publication, in Triplicate, to this office. Thank you. Sincerely, Martha Vergara, Deputy Clerk P.O. #4500131833 t Please reference the Purchase Order on the Invoice 161 1A 2-, LEGAL NOTICE PROPOSED LEASE AMENDMENT NOTICE IS HEREBY GIVEN THAT THE COMMUNITY REDEVELOPMENT AGENCY OF COLLIER COUNTY, FLORIDA, IS PROPOSING TO LEASE PROPERTY LOCATED AT 1991 TAMIAMI TRAIL, NAPLES, FLORIDA 34112 FOR A TERM OF (2) TWO YEARS WITH THE PROVISION FOR (1) ONE, (1) ONE YEAR RENEWAL OPTION. Further information is available and may be obtained by contacting Jean Jourdan, Interim Director, Bayshore /Gateway Triangle CRA, 4069 Bayshore Drive, Naples, Florida 34112 or calling (239) 643 -1115. All interested persons must respond within 14 days from publication of this notice. 16I lA 2 Martha S. Vergara From: jourdan,j <JeanJourdan @colliergov.net> Sent: Friday, August 24, 2012 3:19 PM To: Martha S. Vergara Subject: RE: NDN Proof for Property Lease Ad Looks great... thanks. - - - -- Original Message---- - From: Martha S. Vergara f mailto:Martha.Vergara collierclerk.coml Sent: Friday, August 24, 2012 1:27 PM To: jourdan i Subject: NDN Proof for Property Lease Ad Hi Jean, Attached is the ad we placed today.. Please review and let me know if there are any changes needed. Thanks, Martha Please visit us on the web at www.colliercierk.com This electronic communication is confidential and may contain privileged information intended solely for the named addressee(s). It may not be used or disclosed except for the purpose for which it has been sent. If you are not the intended recipient, you must not copy, distribute or take any action induced by or in reliance on information contained in this message. Unless expressly stated, opinions in this message are those of the individual sender and not of the Office of the Clerk of the Circuit Court of Collier County. If you have received this communication in error, please notify the Clerk's Office by emailing helpdesk @collierclerk.com quoting the sender and delete the message and any attached documents. The Collier County Clerk's Office accepts no liability or responsibility for any onward transmission or use of emails and attachments having left the CollierClerk.com domain. Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. ?012 )) NAPLES DAILY NEWS /ING MACNIN. lers Portable. S 170 -5377. Tires. New o ut w /rim. T125 -70R 6. 25. ,so used Goodye P2 - 17. 20,000 mi. tir life. 5 MAN, BEAUTIFUL V! Made by', Lowrey; 239 775 -3724 ►NO, Upright beige $100. or be r 239 73 0296 RIGHn4-2 Pi- Walnr at I. $900 /7 i�taho e a- s elect. Exc. 1. $125. _ff+Stq11U ng cabinet, steel, Irawers, i;gray, $60./ (239) 7818 1 Colors I / ys Cats &Kitt s�i ler for adoption a lov- 1 home. Spayed utered, lies vaccinated, ormed -rochipped. 39 -370 27. Adoption fe $6 . vw.colliercom ni yca o tion.or Non- fl 3 Darling S ih- z schon Cross. 5 ts- e & i & Standard,' a ting at $950. 239 -51 iuldlan finche aries $35. Hand es Neg. 239 - 200 -37 Naples/ Bulldog Flupl AKC Male and Fer weeks, Health /shot all James at 239 -30 THE PETITION A HED TO THIS-, NOTICE. WITNESS BY ND as the Clerk of Said Court an the seal thereof, this day Au t, 201 DWIGHT BROCr CLERK F THE CIRCUIT COURT i BY: Ybana Silva DEPUTY CLER A gust 15, 22, 29 & Sep ber 5, 2012 No. 1 04 ICE OF PUBLIC COMME T PERIOD. ABITAT FOR HUMANITY NTERNA- ONAL (HFHI) SEEKS PUBLI COM- ENT ON ITS AMENDMEN FOR N IGHBORHOOD STABILIZATIO PRO - G M 2 (NSP 2) FUNDING UNDE THE A RICAN REINVESTMENT AN RE- CO RY ACT OF 2009. HFHI will submit a grant c tract amen ent of its NSP 2 award n sev- eral cite including the followi g spe- ific areas within Collier Cou y: ten- s tracts 4.09, 104.10, 104.11, 1 .02, 6.02. A s mary of HF I' grant a ment and Ap cation to Ilocate Administra- tiv Funding to de lopers is on file at Ilier County Habi t for Humanity, 1 Tamiami Trail E. Naples, FL 113. The amend m nt is available o review and may examined or opi d (at cost) betwe a hours of :00 .m- and 5: p.m. Monday hrough ridgy, or ailable ectroni- ally by re . C Ilier Count Habi- t for Humanit was aw rde 9,1000,000 from HFHI and ha r - quested a reallocation of admen I a- tive funding in the amount of S40Q,000, specifically targeted to ur- chas and rehabilitate homes, and esi- denti I properties th41 have �r$n� aband ed or foreclosed upon an - develop demolished or v ant pr per - ties as h sing in the foil o ing ensus tracts: 104. , 104.10, 104. 08.02, 108.03, 106.02. HFHI encourages re nts t ro- vide comments on is amendm from August 20, 2012 until August 31, 2012 by submitting the comments in writing to Habitat for Humanity of NOTICE OF For Adoptio of Rate Adjustments for the FGUA Golden Gate Located in Col f•� T The Flo ' o mental co to w all inte s d per 6525 b bo created pur an to $ SO , The pu is hearin raised. t the G den Gate i nosed a er of the FGUA, e erested persons, d rates and to file w pets. 2• T The following are the ex service to the Golden Gate Collier County c. 1145 lama Trail E. Naples, FL 113 August 2Q, 21, 22, 24, 25, 26, 2 28 and 29, 2012 No. 1959360 LEGAL NOTICE PROPOSED LEASE AMENDMENT NOTICE IS HEREBY GIVEN THAT THE COMMUNITY REDEVELOPMENT AGENCY OF COLLIER COUNTY, FLORIDA, IS PROPOSING TO LEASE PROPERTY LOCATED AT 1991 TAMIAMI TRAIL, NAPLES, FLORIDA 34112 FOR A TERM OF (2) TWO YEARS WITH THE PROVISION FOR (1) ONE, (1) ONE YEAR RENEWAL OPTION. Further information is available and may be obtained by contacting Jean Jourdan, Interim Director, Bayshore /Gateway Triangle CRA, 4069 Bayshore Drive, Naples, Florida 34112 or calling (239) 643 -1115. 'All interested persons must respond within 14 days from publication of this notice. August 29, 2012 No. 1960137 COME SAY GOODBYE and GOOD LUCK to Sweet Mama's X35 Ta ' ml 'I East, Na es 239 -692- 1 Pa Party, Part y. Wednesd , Thursday, Fr ay 5P 9:30PM Buy 1 Entr e; 2nd Entree H f Price! Ines Half Price, Mus' and Dancing! THE CIRCUIT OURT THE NTIETH JUDICI L I AND FOR )lU o rni INT 1 nRInA L,1 I L13 HEARING y A hority ( "FGUA ") a of rr invited. The FGUA is isions of Section 163.01, F us County, Florida, Desoto 'lorida, Pasco County, Flort be held at 1:00 P.M. on Th unity Center Rm. A & 8, 47 )ublic hearing is to considi :e charges and fees within I System located in Collier d property owners, tenants have an opportunity to be comments with the FGUA. and proposed miscellanea V System area: ILIM )LF Clubs by Hogan ns set. includes bag. Good arge /Fee escr n pe. $30. Call 455 -6267 ersetting e _ S/B -in red service GOLF CLUBS 1 -inc eter d e 1- 1 /2 -in eteredse se ce (15 clubs). Includes green 2 -inch metered service golf bag and 12 golf balls. over 2 -inch metered service Great for Driving Range I Full Tap and Meter Cost (Excluding nrartirs- iilS I Under Roadway Caning) Short Side Charges and Fees r Area nces a p lic hearing egal en y and public orida S tutes, and an ounty, lorida, Hendry la, an Polk County, rsda September 20, 1 Go en Gate Pkwy, ado tion of a rate e FG A service areas ount Florida. AII r occu ants, and all eard c ceming the service s Effective 1, 2012 , S 85.Of� CO + 5% (16000 CO. 5% 38tS.00 CO + 5% $490.0 CO + 5.% ,c Cnst CO + 51% Vmnnn CO +5 %121 161 BANK OF ME , N.A., SUCC R BY MERGE TO HOME S SERIVICING, LP FKA COUNT I HOME,LOANS SERVICING Plaintiff, V. ALEJANDR HAPARRO; NGELI GONAZ EZ; ANY AND AL UNKN N PARTIES C AIMING BY, THRO GH, UNDER, AN AGAINST THE HE IN NAMED INDIVIDUAL DEF NDANT(S) W 0 ARE NOT KN WN TO BE EAD OR ALIVE, WH HER SAID NKNOWN PARTIES MAY IM NTEREST AS SPOUSES, HEIRS, VISEES_,GRAIVTES NOTICE OF SALE TICE IS HEREBY GIVEN pursu t to an Order of Final Summ ry I gment of Foreclosure dated ay 1 2012, entered in Civil Cas No. 10385CA of the Circuit Court f the entieth Judicial Circuit in nd for Ilier County, Florida, wh rein the C rk of the Circuit Court ill sell to th highest bidder for h on 10th da of September, 2012 t 11:000 a.m. on a 1st Floor Atri , Collier County. Cou use Anne miami Trail Ea N - 12, re a to the to in scribed property a set forth i e Final Judgment, to wit: A TH CERTAIN LOT OR PARCEL 0 ND S UATE IN THE COUNTY OF COLLIER, STATE OF FLORIDA, AN BEING MORE PARTICULAR DE5CRII D AS FOLLOWS: BE G KNOWN AND DESIGNATED AS L 44, AVE M RIA UNIT 8, EMERSOrJ' ARK, (COR ING TO THE PLAT EREOF AS RE ORDED IN PLAT OK 48, PAGES 41 THROUGH 47 HE PUBLI RECO DS ER COUNT , FLOR A An person claiming an interest in the surplus from the sale, if any, ther ' an the property owner as the date of the Lis Pendens must file a claim within 60 days after the sa . If you are a person with disabir eds any accom dation in order. to icipate in t ' proceedi g, ou are enti d, at no ost to you to e provision o ertain ssistance. Pie a contact: Admi rative Se es Manager, Collier Co 3301 Tamiami Trail, uilding L Naples, FL 34112 at least 7 days bef re your sch dule court appearance,., or imme iatel upon receiving is i�notification if t e time before the scheduled c rt appearance, or immediatel on receiving this notifi ation if time before the sched ed app r nce is less4imp aired, if you are aring or voi impaxed,c it. FATED AT N LES, ,FLORIDA THIS 11TH DAY OF M Y. 2042. DWIGHT E. BROCK ERK OF THE CIRCUIT COURT COLLIER COUNTY, FLORIDA Alexis Mire Deputy Clerk Auq t 22 & 29, 2012 No. 1950392 1103883CA IN THE CIRCUIT COURT OF THE TWENTIETH JUDICIAL CIRCUIT, IN AND FOR COLLIER COUNTY, FLORIDA CASE NO: 1103883CA 21ST MORTGAGE CORPORATION, A Delaware corporation, Plaintiff NO / INTER SALE, PROP OF T CLAIP SALE. Datf D. 5 1 Publ the sell bidd mini Napl Old foil mer char clair state 15th Unit 0 INF PET A/K C 1 PEI EM dat Nw the Flo of 20, Ft. an Re Re be � otl del wh to wii 3 FIR OF lA 2 Charges and Fees r Area nces a p lic hearing egal en y and public orida S tutes, and an ounty, lorida, Hendry la, an Polk County, rsda September 20, 1 Go en Gate Pkwy, ado tion of a rate e FG A service areas ount Florida. AII r occu ants, and all eard c ceming the service s Effective 1, 2012 , S 85.Of� CO + 5% (16000 CO. 5% 38tS.00 CO + 5% $490.0 CO + 5.% ,c Cnst CO + 51% Vmnnn CO +5 %121 161 BANK OF ME , N.A., SUCC R BY MERGE TO HOME S SERIVICING, LP FKA COUNT I HOME,LOANS SERVICING Plaintiff, V. ALEJANDR HAPARRO; NGELI GONAZ EZ; ANY AND AL UNKN N PARTIES C AIMING BY, THRO GH, UNDER, AN AGAINST THE HE IN NAMED INDIVIDUAL DEF NDANT(S) W 0 ARE NOT KN WN TO BE EAD OR ALIVE, WH HER SAID NKNOWN PARTIES MAY IM NTEREST AS SPOUSES, HEIRS, VISEES_,GRAIVTES NOTICE OF SALE TICE IS HEREBY GIVEN pursu t to an Order of Final Summ ry I gment of Foreclosure dated ay 1 2012, entered in Civil Cas No. 10385CA of the Circuit Court f the entieth Judicial Circuit in nd for Ilier County, Florida, wh rein the C rk of the Circuit Court ill sell to th highest bidder for h on 10th da of September, 2012 t 11:000 a.m. on a 1st Floor Atri , Collier County. Cou use Anne miami Trail Ea N - 12, re a to the to in scribed property a set forth i e Final Judgment, to wit: A TH CERTAIN LOT OR PARCEL 0 ND S UATE IN THE COUNTY OF COLLIER, STATE OF FLORIDA, AN BEING MORE PARTICULAR DE5CRII D AS FOLLOWS: BE G KNOWN AND DESIGNATED AS L 44, AVE M RIA UNIT 8, EMERSOrJ' ARK, (COR ING TO THE PLAT EREOF AS RE ORDED IN PLAT OK 48, PAGES 41 THROUGH 47 HE PUBLI RECO DS ER COUNT , FLOR A An person claiming an interest in the surplus from the sale, if any, ther ' an the property owner as the date of the Lis Pendens must file a claim within 60 days after the sa . If you are a person with disabir eds any accom dation in order. to icipate in t ' proceedi g, ou are enti d, at no ost to you to e provision o ertain ssistance. Pie a contact: Admi rative Se es Manager, Collier Co 3301 Tamiami Trail, uilding L Naples, FL 34112 at least 7 days bef re your sch dule court appearance,., or imme iatel upon receiving is i�notification if t e time before the scheduled c rt appearance, or immediatel on receiving this notifi ation if time before the sched ed app r nce is less4imp aired, if you are aring or voi impaxed,c it. FATED AT N LES, ,FLORIDA THIS 11TH DAY OF M Y. 2042. DWIGHT E. BROCK ERK OF THE CIRCUIT COURT COLLIER COUNTY, FLORIDA Alexis Mire Deputy Clerk Auq t 22 & 29, 2012 No. 1950392 1103883CA IN THE CIRCUIT COURT OF THE TWENTIETH JUDICIAL CIRCUIT, IN AND FOR COLLIER COUNTY, FLORIDA CASE NO: 1103883CA 21ST MORTGAGE CORPORATION, A Delaware corporation, Plaintiff NO / INTER SALE, PROP OF T CLAIP SALE. Datf D. 5 1 Publ the sell bidd mini Napl Old foil mer char clair state 15th Unit 0 INF PET A/K C 1 PEI EM dat Nw the Flo of 20, Ft. an Re Re be � otl del wh to wii 3 FIR OF lA 2 NAPLES DAILY NEWS Published Daily Naples, FL 34110 Affidavit of Publication State of Florida Counties of Collier and Lee Before the undersigned they serve as the authority, personally appeared Lynn Schneider, who on oath says that she serves as Order Entry Data Specialist of the Naples Daily News, a daily newspaper published at Naples, in Collier County, Florida; distributed in Collier and Lee counties of Florida; that the attached copy of the advertising, being a PUBLIC NOTICE in the matter of PUBLIC NOTICE was published in said newspaper 1 time in the issue on August 29th, 2012 Affiant further says that the said Naples Daily News is a newspaper published at Naples, in said Collier County, Florida, and that the said newspaper has heretofore been continuously published in said Collier County, Florida; distributed in Collier and Lee counties of Florida, each day and has been entered as second class mail matter at the post office in Naples, in said Collier County, Florida, for a period of 1 year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the pu securing this advertisement for publication in the said ne�jsp er. �l0 ( Signaturfof affiant) Sworn to and subsc be before me Thi66th day of Sqptern er, 2 )42 (Signature of notary public) 161 lA2-, LEGAL NOTICE PROPOSED LEASE AMENDMENT NOTICE IS HEREBY GIVEN THAT THE COMMUNITY REDEVELOPMENT AGENCY OF COLLIER COUNTY, FLORIDA, IS PROPOSING TO LEASE PROPERTY LOCATED AT 1991 TAMIAMI TRAIL, NAPLES, FLORIDA 34112 FOR A TERM OF (2) TWO YEARS WITH THE PROVISION FOR (1) ONE, (1) ONE YEAR RENEWAL OPTION. Further information is available and may be obtained by contacting Jean Jourdan, Interim Director, Bays hore /Gateway Triangle CRA, 4069 Bayshore Drive, Naples, Florida 34112 or calling (239) 643 -1115. All interested persons must respond within 14 days from publication of this notice. August 29, 2012 No. 1960137 1 %v ., AA CAROL PAWLINSKI - MY COMMISSION # EE 45538 EXPIRES: November 28, 2014 R h Bonded ThN Pichard hleumnoe Agency 161 lA2-, LEGAL NOTICE PROPOSED LEASE AMENDMENT NOTICE IS HEREBY GIVEN THAT THE COMMUNITY REDEVELOPMENT AGENCY OF COLLIER COUNTY, FLORIDA, IS PROPOSING TO LEASE PROPERTY LOCATED AT 1991 TAMIAMI TRAIL, NAPLES, FLORIDA 34112 FOR A TERM OF (2) TWO YEARS WITH THE PROVISION FOR (1) ONE, (1) ONE YEAR RENEWAL OPTION. Further information is available and may be obtained by contacting Jean Jourdan, Interim Director, Bays hore /Gateway Triangle CRA, 4069 Bayshore Drive, Naples, Florida 34112 or calling (239) 643 -1115. All interested persons must respond within 14 days from publication of this notice. August 29, 2012 No. 1960137 . 6 1 A 2 Martha S. Vergara wNKN( THE COMM11NITY REDEVE40PMENT THROk From: jourdan,j <Jeanlourdan @colliergov.net> Sent: Wednesday, August 29, 2012 9:37 AM To: Martha S. Vergara Cc: Neet, Virginia; Klatzkow, Jeff Subject: FW: NDN Legal Notice Attachments: NDN AD Request.pdf; ADVERTISEMENT - 1.doc Hi Martha: The ad references the wrong response date, it should be 30 days, not 14 days. I went back and reviewed the proof you sent and I failed to realize the response date was 14, so it was an oversight on my part, but the one I initially submitted for review (see below) accurately reflects the 30 days. Would you please contact Naples Daily News and have them change the ad to 30 days and re -run asap. Thanks �EGAI, NOTICE i T. PROPOSED LEASE AME NOMENT a At£ }At G ONt NOTICE Is NERE6Y GIVEN THAT wNKN( THE COMM11NITY REDEVE40PMENT THROk AGENCY 00 CO"'t. C..NTY_ " PROPO'11V TO " @A" xx q ENE ERwr K PROPERTY L,pCATEO AT 1991 "'01 i TAMIAAMI TRAM„ NAPLES. €, ORIOA #4112 FOR A TERM OF (2) TVVO YEARS } MAY H tf EiR4 WIT. THE PROVI00N FOR (1) ONE. {l1 TIES ONE YEAR RENEWAL OPT +C3N HEP tau tM hia t �i i t 1 bi! M ak t?e K*p i tl mY VniFfl.n(j Iv ; urda 7 ]a ❑ ( yyayyYh a Gat � T .P (Id CPA, NaQI Ebt.da byF[+9 Btlyyh.yYY D c 5, qq 14112 or ca11 -9 1'.191 "11It5. All 1 , Gwr. ift 2: .nx tattPa Dcr K +r'4L resn4nd m Go 01: w Ihii 14 d4Y1 t pultl Is Rn of tb I, e olio Atywt 29, 2012 N. 19b0137 R.Pf C +kh ihC CORRECT DATE Further information is available and may be obtained by contacting Jean Jourdan, Interim Director, Bayshore /Gateway Triangle CRA, 4069 Bayshore Drive, Naples, Florida 34112 or calling (239) 643 -1115. All interested persons must respond within 30 days from publication of this notice. From: BrockMary3o Sent: Friday, August 24, 2012 9:28 AM To: Minutes and Records; NeetVirginia Cc: jourdan_j Subject: FW: NDN Legal Notice Good morning... Please see attached. Thanks, MJ Mary -Jo Brock - Executive Assistant to Leo E. Ochs, Jr. - County Manager's Office maryjobrock@colliergov.net 239.252.8364 please consider the environment before printing this email From: jourdan^j Sent: Friday, August 24, 2012 9:27 AM 1 161 1A2 Martha S. Vergara From: jourdan,j <JeanJourdan @colliergov.net> Sent: Wednesday, August 29, 2012 10:51 AM To: Martha S. Vergara Subject: RE: Proof from NDN - need an answer ASAP Hi Martha: Per our conversation the legal notice ad will remain the same except for the response date should change to: All interested persons must respond on or before September 25, 2012. Thanks for your patience. LEGAL NOTICE PROPERTY FOR LEASE NOTICE IS HEREBY GIVEN THAT THE COMMUNITY REDEVELOPMENT AGENCY OF COLLIER COUNTY, FLORIDA, IS PROPOSING TO LEASE PROPERTY LOCATED AT 1991 TAMIAMI TRAIL, NAPLES FLORIDA, 34112 FOR A TERM OF (2) TWO YEARS WITH THE PROVISION FOR (1) ONE (1) ONE YEAR RENEWAL OPTION. Further information is available and may be obtained by contacting Jean Jourdan, Interim Director, Bayshore /Gateway Triangle CRA, 4069 Bayshore Drive, Naples, Florida 34112 or calling (239) 643 -1115. All interested persons must respond on or before September 25, 2012. - - - -- Original Message---- - From: Martha S. Vergara fmailto: Martha .Vergara @collierclerk.coml Sent: Wednesday, August 29, 2012 10:17 AM To: jourdan i Subject: Proof from NDN - need an answer ASAP Jean, Attached is the proof .. it will run on Saturday if you approve. Thanks, Martha Vergara, Deputy Clerk Minutes and Records Dept. Clerk of the Circuit Court & Value Adjustment Board Office: (239) 252 -7240 Fax: (239) 252 -8408 E -mail: martha.vergara @collierclerk.com Please visit us on the web at www.collierclerk.com This electronic communication is confidential and may contain privileged information intended solely for the named addressee(s). It may not be used or disclosed except for the purpose for which it has been sent. If you are not the 161 1A 2 Acct #068839 August 29, 2012 Attn: Legals Naples News Media 1100 Immokalee Road Naples, FL 34110 Re: CRA Legal Notice — Proposed Property Lease Dear Legals: Please advertise the above referenced notice on ASAP. and send the Affidavit of Publication, in Triplicate, to this office. Thank you. Sincerely, Martha Vergara, Deputy Clerk P.O. #4500131833 I Please reference the Purchase Order on the Invoice 161 1 Z LEGAL NOTICE PROPOSED LEASE AMENDMENT NOTICE IS HEREBY GIVEN THAT THE COMMUNITY REDEVELOPMENT AGENCY OF COLLIER COUNTY, FLORIDA, IS PROPOSING TO LEASE PROPERTY LOCATED AT 1991 TAMIAMI TRAIL, NAPLES, FLORIDA 34112 FOR A TERM OF (2) TWO YEARS WITH THE PROVISION FOR (1) ONE, (1) ONE YEAR RENEWAL OPTION. Further information is available and may be obtained by contacting Jean Jourdan, Interim Director, Bayshore /Gateway Triangle CRA, 4069 Bayshore Drive, Naples, Florida 34112 or calling (239) 643 -1115. All interested persons must respond within 30 days from publication of this notice. 161 1A 2 LEGAL NOTICE PROPOSED LEASE AMENDMENT NOTICE IS HEREBY GIVEN THAT THE COMMUNITY REDEVELOPMENT A G E N C Y 0 F C 0 L L I E R C 0 U N T Y, FLORIDA, IS PROPOSING TO LEASE P R 0 P E R T Y L 0 C A T E D A T 19 9 1 TAMIAMI TRAIL, NAPLES, FLORIDA 34112 FOR A TERM OF (2) TWO YEARS WITH THE PROVISION FOR (1) ONE, (1) ONE YEAR RENEWAL OPTION. Further information is available and may be obtained by contacting Jean Jourdan, Interim Director, Bayshore /Gateway Triangle CRA, 4069 Bayshore Drive, Naples, Florida 34112 or calling (239) 643 -1115. All interested persons must respond on or before September 25, 2012. September 1, 2012 No. 1960404 NAPLES DAILY NEWS Published Daily Naples, FL 34110 Affidavit of Publication State of Florida Counties of Collier and Lee Before the undersigned they serve as the authority, personally appeared Lynn Schneider, who on oath says that she serves as Order Entry Data Specialist of the Naples Daily News, a daily newspaper published at Naples, in Collier County, Florida; distributed in Collier and Lee counties of Florida; that the attached copy of the advertising, being a PUBLIC NOTICE in the matter of PUBLIC NOTICE was published in said newspaper 1 time in the issue on September 1 st, 2012 Affiant further says that the said Naples Daily News is a newspaper published at Naples, in said Collier County, Florida, and that the said newspaper has heretofore been continuously published in said Collier County, Florida; distributed in Collier and Lee counties of Florida, each day and has been entered as second class mail matter at the post office in Naples, in said Collier County, Florida, for a period of 1 year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the ose of securing this advertisement for publication in the said =news ( Signature fiffaffiant) SwqT to and subscribe before me TM 6th day o pte ber, 12 W VT+ (Signature of notary public) CAROL PAWIINSKI MY COMMISSION # EE 45538 EXPIRES: November 28, 2014 ES Piichard Insurance Agency f�RF E8 eondad 161 1 z r LEGAL NOTICE PROPOSED LEASE AMENDMENT NOTICE - IS HEREBY GIVEN THAT THE AGENCY OF COLLE REV COUNTY FLORIDA, IS PROPOSING TO LEASE PROPERTY LOCATED AT 1991 TAMIAMI TRAIL, NAPLES, FLORIDA 34112 FOR A TERM OF (2) TWO YEARS WITH THE PROVISION FOR I) ONE, (1) ONE YEAR RENEWAL OPTION. Further . information is available and may be obtained by contacting Jean Jourdan, Interim Director, Bayshore /Gateway Triangle CRA, 4069 or calling alling Drive, 643 -1115. Florida All interested persons must respond on or before ber September 25, 2012 1 No 1960404 �eoLerri._— � 2012 Rick Scott GOVERNOR FLORIDA DEPARTMENT of ECONOMIC OPPORTUNITY September 14, 2012 Mr. Rich Yovanovich Coleman, Yovanovich and Koester, P.A. 4001 Tamiami Trail North, Suite 300 161 lA 3 Hunting F. Deutsch EXECUTIVE DIRECTOR �FP Lill 13Y. — ------------------ - Naples, Florida 34103 Re: Hacienda Lakes Community Development District (Collier County Ordinance 2012 -36) Dear Mr. Yovanovich, Ms. Marcia R. Kendall recently registered the above referenced special district with the Special District Information Program and identified you as its registered agent. I have classified the district's status as independent because it is a Community Development District established and operating under Chapter 190, Florida Statutes. All special districts must comply with the requirements of Chapter 189, Florida Statutes and Rule Chapter 73C -24, Florida Administrative Code. As part of these requirements, please verify and update the information on the enclosed Special District Fee Invoice and Update Form, sign and date it, then return it, along with the fee, to the address below by the due date on the form. It is very important that the information on this form be complete and accurate since we must make this information available through the Official List of Special Districts Online for use by state and local agencies and citizens. As an option, you may pay he fee with a Visa or MasterCard at FloridaJobs .org/SpecialDistrictFee. Fiala Hiller —" Department of Economic Opportunity Henning Office of Financial Management Coyle ✓ 107 E. Madison Street, MSC 120 Ccletta �� Tallahassee, FL 32399 -4124 For more information about special districts, the annual special district fee, annual reporting requirements to the Department of Financial Services and the Auditor General, and other requirements, please visit the Florida Special District Handbook Online at FloridaJobs .orq /SpecialDistrictHandbook. If you have any questions, please do not hesitate to call me directly (850) 717 -8430. Jack Gaskins Jr. SPECIAL DISTRICT INFORMA' .., ,o�. 0'orres: Date: 13 12 PROGRAM Item #: Enc.: Special District Fee Invoice and Update Form cc: Collier County Clerk of Courts (w /o enclosures) Copies to: Florida Department of Economic Opportunity I The Caldwell Building j 107 E. Madison Street 1 Tallahassee, FL 132399-4120 866.FLA.2345 1850.245.7105 1850.921.3223 Fax I www.FloridaJobs.ora I www.twitter.com /FLDEO I www.facebook.com /FLDEO An equal opportunity employer /program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TDD equipment via the Florida Relay Service at 711. 13a x�-6;L 161 1 Aq R v Krc4ty, BY:......o. 10-3-2012 n •• • • pillilligiggig • • • • •• • •�• • Nar- lvNaplekRr- e,Can&04.,a i&1Zwu&Di4&r Ct 12epo runW%nfo ma vwvvrequdredl by FlovbdaStiat te, for FW- all Year En& nW 9 -30 -2011 : Avwu,+a. ,FbnavicLa Repartk, a v I ndepe+wle�ntAu,dWor'kDiOKI --tAu Ut a*t&th& 5 year Strabeq Fla w North.NaplekFLre,Covitro-11a ,t&12evA e,D(4tr ces,3u41qet for FW-ab Year 2012 -20136 12 wao-lr,Ww-nk a.doptwi�W th& sa ws , rha*ik yaw. A vi w BacwdlM"Ateker 2ecordk Deparrty &nt- X -8406 J Fiala Hiller --'—"' Henning COVIe Cofetto J <, Misc. Corres: Date: Item #:\ t-gT \ Jf3ti Copies to: 161 1A �apTH John O. McGowan, Chairman i p6m) 1885 Veterans Park Drive Margaret Hanson, Vice Chairman R Paul J. Moriarty, Sr. Treasurer E Naples, FL 34109 James Burke, Commissioner FL (239) 597 -3222 J. Christopher Lombardo, Fax (239) 597 -7082 Commissioner North Naples Fire Control and Rescue District September 24, 2012 Board of County Commissioners 3301 Tamiami Trail East Building F Naples, FL 34112 To the Board of County Commissioners, Enclosed please find the following: i ]BY ' ... 1. Copy of Resolution 12 -019 of the North Naples Fire Control & Rescue District, adopting the final millage rate for the fiscal year 2012 -2013. 2. Copy of Resolution 12 -020 of the North Naples Fire Control & Rescue District, adopting the final impact fee rates for the fiscal year 2012 -2013. 3. Copy of Resolution 12 -021 adopting the Final Budget for the fiscal year 2012 -2013 for the General Fund and the Inspection Fee Fund. 4. Copy of Resolution 12 -022 adopting the Final Budget for the Impact Fee Fund for the fiscal year 2012 -2013. 5. Copy of the Budget for the fiscal year 2012 -2013 for the General Fund, the Impact Fee Fund and the Inspection Fee Fund for the North Naples Fire Control & Rescue District. If you require any additional information, please contact me at the above number. Very truly yours, Fiala Hiller BECKY BRONSDON I lenning Assistant Chief of Administrative Services coy Ie _ Enclosures BJB /bb misc. Corres: Date: \ A \2, Item #:kk-0 -X— \ \E tt Copies to: 161 lA � RESOLUTION 12 -019 A RESOLUTION OF THE NORTH NAPLES FIRE CONTROL & RESCUE DISTRICT OF COLLIER COUNTY FLORIDA, ADOPTING THE FINAL LEVY OF AD VALOREM TAXES FOR FISCAL YEAR 2012 -2013, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, sections 1 and 3 of the North Naples Fire Control & Rescue District's Charter within section 3 of chapter 99 -450, Laws of Florida, authorizes the North Naples Fire Control & Rescue District to levy an ad valorem taxation on property within its boundaries in Collier County in an amount not to exceed 1 mills; and WHEREAS, the North Naples Fire Control & Rescue District on September 19, 2012 adopted Fiscal Year 2012 -2013 Final Millage Rate following the public hearing required by section 200.065, Florida Statutes; and WHEREAS, the gross taxable value for operating purposes not exempt from ad valorem taxation within the North Naples Fire Control & Rescue District has been certified by the Collier County Property Appraiser as $22,273,846,813; NOW, THEREFORE, BE IT RESOLVED by the BOARD OF FIRE COMMISSIONERS OF THE NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT of Collier County Florida, that the Fiscal Year 2012 -2013 operating millage rate for the North Naples Fire Control & Rescue District is 1.00 mills per $1,000.00, which is less than the rolled -back rate of 1.0059 mills per $1,000.00 by 0.59 %. Such millage rate will be collected pursuant to the same manner and form as county taxes. BJB /bb 9 -18 -12 161 1A RESOLUTION 12 -019 SEPTEMBER 19, 2012 PAGE TWO OF THREE This resolution shall take effect immediately upon its adoption. The foregoing resolution was offered by Commissioner who moved its adoption. The motion was seconded by Commissioner MdF�" , and the Vote was as follows: Commissioner John O. McGowan: Commissioner Margaret Hanson: J Commissioner Paul J. Moriarty, Sr.: Y Commissioner J. Christopher Lombardo: 461<& rJ Commissioner M. James Burke: Duly passed on this 19th day of September, 2012 by the Board of Fire Commissioners of the North Naples Fir Control and Rescue District. Commissioner John C NTROL & RESCUE DISTRICT Chairman Commissioner BJB /bb 9 -18 -12 2 RESOLUTION 12 -019 SEPTEMBER 19, 2012 PAGE THREE OF THREE Commissioner J. Christopher Lombardo Commissi( BJB /bb 9 -18 -12 M. James Burke 161 lA 16I lA 4 RESOLUTION 12 -020 A RESOLUTION OF THE NORTH NAPLES FIRE CONTROL & RESCUE DISTRICT OF COLLIER COUNTY FLORIDA, ADOPTING FINAL IMPACT FEE RATES FOR FISCAL YEAR 2012 -2013, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, section 8 of the North Naples Fire Control & Rescue District's Charter within section 3 of chapter 99 -450, Laws of Florida, authorizes the North Naples Fire Control & Rescue District to assess impact fees for capital improvements on new construction within its boundaries; and WHEREAS, the calculation of impact fee rates assessed effective for the 2012 -2013 fiscal year was based upon the most recent and localized data, as evidenced by the Fire /Rescue Service Impact Fee Update Study dated January 2006; and WHEREAS, the accounting of the impact fee revenues and expenditures are provided for and reported in a separate and segregated special revenue fund entitled Impact Fee Fund; and WHEREAS, Collier County collects the impact fees for the District and charges an administrative fee to cover the County's actual costs of such collection, pursuant to an Interlocal Agreement dated September 25, 1990; and WHEREAS, the impact fees adopted by the Board of Fire Commissioners of the North Naples Fire Control and Rescue District for the 2012 -2013 fiscal year are imposed in compliance with Section 163.31801, Florida Statutes; and BJB /bb 9 -18 -12 161 lA I RESOLUTION 12 -020 SEPTEMBER 19, 2012 PAGE TWO OF THREE WHEREAS, the final impact fee rates adopted by the Board of Fire Commissioners were adopted at a Public Meeting held on September 19, 2012; NOW, THEREFORE, BE IT RESOLVED by the BOARD OF FIRE COMMISSIONERS OF THE NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT of Collier County Florida, that the final charges for impact fees of $0.00 per square foot of defined living area for residential development and $0.00 per square foot of useable area for commercial and industrial structures as defined in section 8 of the North Naples Fire Control & Rescue District's Charter within section 3 of chapter 99- 450, Laws of Florida are adopted. No reduction in the assessed impact fee charge is authorized. This resolution shall take effect immediately upon its adop tion.. // The foregoing resolution was offered by Commissioner f'1 A50tl who moved its adoption. The motion was seconded by Commissioner Poet ef�� , and the Vote was as follows: Commissioner John O. McGowan: Commissioner Margaret Hanson: Commissioner Paul J. Moriarty, Sr u Y Commissioner J. Christopher Lombardo: ASP. 4 Commissioner M. James Burke: /11 / BJB /bb 9 -18 -12 2 161 1A¢ RESOLUTION 12 -020 SEPTEMBER 19, 2012 PAGE THREE OF THREE Duly passed on this 19th day of September, 2012 by the Board of Fire Commissioners of the North Naples Fire Control and Rescue District. NORTH NAPLAS FIRE CONTROL & RESCUE DISTRICT Fe wan, Chairman Hanson, Vice Chairman Commissioner Paul �. Moriarty, Sr., T .* S e/zf- Commissioner J. Christopher Lombardo M. James Burke BJB /bb 9 -18 -12 3 161 IA4 RESOLUTION 12 -021 A RESOLUTION OF THE NORTH NAPLES FIRE CONTROL & RESCUE DISTRICT OF COLLIER COUNTY FLORIDA, ADOPTING THE FINAL BUDGETS FOR THE GENERAL FUND AND INSPECTION FEE FUND FOR FISCAL YEAR 2012 -2013; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS , the North Naples Fire Control & Rescue District of Collier County, Florida, on September 19, 2012 held a public hearing as required by Florida Statute 200.065; and WHEREAS, the North Naples Fire Control & Rescue District of Collier County, Florida, set forth the final appropriations in the amount of $22,635,392 and final revenue estimates in the amount of $21,643,672 for the General Fund for the Fiscal Year 2012 -2013; and WHEREAS, the North Naples Fire Control & Rescue District of Collier County, Florida, set forth the final appropriations in the amount of $427,470 and final revenue estimates in the amount of $400,500 for the Inspection Fee Fund for the fiscal year 2012 -2013; NOW, THEREFORE, BE IT RESOLVED by the BOARD OF FIRE COMMISSIONERS OF THE NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT of Collier County Florida, that: 1. The Fiscal year 2012/2013 FinalBudget for the General Fund be adopted, 2. The Fiscal year 2012/2013 Final Budget for the Inspection Fee Fund be adopted. This resolution shall take effect immediately upon its adoption. BJB /bb 9 -18 -12 1 161 lA RESOLUTION 12 -021 SEPTEMBER 19, 2012 PAGE TWO OF THREE The foregoing resolution was offered by Commissioner who moved its adoption. The motion was seconded by Commissioner 4Kso 4 Vote was as follows: Commissioner Joluz O. McGowan:_ Commissioner Margaret Hanson: 1 Commissioner Paul J. Moriarty, Sr.: Commissioner J. Christopher Lombardo: t,�f ►� Commissioner M. James Burke: _Y Duly passed on this 19th day of September, 2012 by the Board of Fire Commissioners of the North Naples Fire Control and Rescue District. NORTH NAPLES Commissioner L & RESCUE DISTRICT Chairman and the Margaret Hanson, Vice Chairman BJB /bb 9 -18 -12 2 161 1A� RESOLUTION 12 -021 SEPTEMBER 19, 2012 PAGE THREE OF THREE Ab-5" Commissioner J. Christopher Lombardo M Commissi M. James Burke BJB /bb 9 -18 -12 3 161 1A 4 RESOLUTION 12 -022 A RESOLUTION OF THE NORTH NAPLES FIRE CONTROL & RESCUE DISTRICT OF COLLIER COUNTY FLORIDA, ADOPTING THE FINAL BUDGET FOR THE IMPACT FEE FUND FOR FISCAL YEAR 2012/2013; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS , the North Naples Fire Control & Rescue District of Collier County, Florida, on September 19, 2012 held a public hearing as required by Florida Statute 200.065; and WHEREAS, the North Naples Fire Control & Rescue District of Collier County, Florida, set forth the final appropriations in the amount of $800,000 and final revenue estimates in the amount of $2,000 for the Impact Fee Fund for the Fiscal Year 2012 -2013; NOW, THEREFORE, BE IT RESOLVED by the BOARD OF FIRE COMMISSIONERS OF THE NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT of Collier County Florida, that the fiscal year 2012/2013 Final Budget for the Impact Fee Fund be adopted. This resolution shall take effect immediately upon its adoption. p j The foregoing resolution was offered by Commissioner /log p- , who moved its adoption. The motion was seconded by Commissioner ��% , and the Vote was as follows: BJB /bb 9 -18 -12 161 1A+ RESOLUTION 12 -022 SEPTEMBER 10, 2012 PAGE TWO OF TWO Commissioner John O. McGowan: K Commissioner Margaret Hanson: t Commissioner Paul J. Moriarty, Sr.: AA 69t J. Christopher Lombardo: 1'1 A69t j Commissioner M. James Burke: Duly passed on this 19th day of September, 2012 by the Board of Fire Commissioners of the North Naples Fire Control and Rescue District. NORTH N Commissioner J OL & RESCUE DISTRICT Chairman Commissioner Margaret Hanson, Vice Chairman Commissioner a 1 J. Moriarty, Sr., re urer 5e-l%-r Commissioner J. Christopher Lombardo Commis M. James Burke BJB /bb 9 -18 -12 2 161 IA I ,-Lerif L --D ' D� (L j) ,rj r� if L Fiscal Year 2012 -2013 Budget i i _ 1 I x���N NAp1FS. %E 'E FL `4 North Naples Fire Control and Rescue District Fiscal Year 2012 -2013 Table of Contents General Information BoardMembers .......................................... ............................... 5 District Staff .................. .. ................... ... ..... ............................... 6 Budget Planning Calendar ............................ ............................... 7 District's Mission Statement .......................... ............................... 8 Organizational Chart .................................... ............................... 9 Letter from the Fire Chief .............................. ............................... 10 Budget Overview General Fund Summary ................................ ............................... 13 Impact Fee Fund Summary ........................... ............................... 22 Inspection Fee Fund Summary ....................... ............................... 24 General Fund Revenue Detail AdValorem ................................................ ............................... 26 Interest..................................................... ............................... 26 Firewatch.................................................. ............................... 27 Other Revenue ........................................... ............................... 27 General Fund Revenue Recap ....................... ............................... 28 General Fund Expenditure Detail General Fund Expenditure Overview ................ ............................... 29 Salaries..................................................... ............................... 30 OnCall Pay ............................................... ............................... 34 Professional and Incentive Pay ...................... ............................... 34 Overtime................................................... ............................... 35 TrainingBonus ........................................... ............................... 36 HolidayPay ............................................... ............................... 37 Sick Time Payout ........................................ ............................... 37 Vacation Payout ......................................... ............................... 38 Retirement— FRS ....................................... ............................... 38 Retirement — Chapter 175 ............................. ............................... 39 Retirement — Commissioners ......................... ............................... 33 SocialSecurity ............................................ ............................... 39 Worker's Compensation ................................ ............................... 40 Short/Long Term Disability ............................ ............................... 40 Life /Health Insurance ................................... ............................... 41 Post Employment Health Plan ........................ .............................. 41 Employee Physicals ..................................... ............................... 42 Retirement Recognition ................................ ............................... 42 Unemployment Insurance ......................................... ............................... 42 1A 4 1a 161 ��gZN t�d,Ip1Fs r ) E. I S R G E E FL� North Naples Fire Control and Rescue District Fiscal Year 2012 -2013 Table of Contents (Continued) Operating Expenditures: Building, Auto, Property, Liability Insurance ...... ............................... 43 Communications......................................... ............................... 43 Telephone................................................. ............................... 44 Utilities..................................................... ............................... 44 Vehicle Maintenance ................................... ............................... 45 Building Maintenance — General .................... ............................... 46 Building Repair & Maintenance — Station 40 ..... ............................... 48 Building Repair & Maintenance — Station 42 ..... ............................... 48 Building Repair & Maintenance — Station 43 ..... ............................... 48 Building Repair & Maintenance — Station 44 ..... ............................... 49 Building Repair & Maintenance — Station 45 ..... ............................... 49 Building Repair & Maintenance — Station 46 ..... ............................... 49 Building Repair & Maintenance — Station 47 ..... ............................... 49 Building Repair & Maintenance — Support Services ........................... 49 Equipment Repair & Maintenance — Fire .......... ............................... 50 Equipment Repair & Maintenance — SCBA ....... ............................... 50 Equipment Repair & Maintenance — Nozzle ...... ............................... 50 Computer Maintenance ................................ ............................... 51 Hydrant Maintenance & Repair ....................... ............................... 52 Emergency Medical Services /Supplies ............ ............................... 52 OfficeSupplies ........................................... ............................... 53 Office Equipment — Non - Capital ..................... ............................... 55 Fire Equipment — Non - Capital ........................ ............................... 56 Shop Equipment — Non - Capital ...................... ............................... 56 Warehouse /Logistics Equipment — Non - Capital . ............................... 57 Professional Fees ....................................... ............................... 57 Collier County Property Appraiser .................. ............................... 58 Collier County Tax Collector .......................... ............................... 58 AuditorFees .............................................. ............................... 58 Water & Sewer Assessment — Station 44 ......... ............................... 59 Travel & Per Diem ....................................... ............................... 59 Public Information Office ............................... ............................... 60 Public Education Office ................................ ............................... 60 Vehicle Fuel & Oil ........................................ ............................... 61 Training & Education ( Courses / Conferences) ..... ............................... 62 TrainingSupplies ........................................ ............................... 63 Miscellaneous Expense ................................. ............................... 63 Subscription / Dues ........................................ ............................... 64 Legal Advertisements .................................... ............................... 65 3 i i 1A E I S S, YR y_. C'. E E F1 North Naples Fire Control and Rescue bistrict Fiscal Year 2012 -2013 Table of Contents (Continued) DiveTeam ................................................. ............................... 65 Hazardous Material Team ............................. ............................... 66 Technical Rescue Team ............................... ............................... 67 BoatTeam ................................................. ............................... 68 CERT....................................................... ............................... 68 Fire Prevention Materials & Supplies ............... ............................... 66 Contingency............................................... ............................... 69 Debt Service: Principal.................................................... ............................... 69 Interest..................................................... ............................... 69 Capital Purchases: Station Improvements & Equipment ................. ............................... 70 Fire and Rescue Equipment ........................... ............................... 70 ProtectiveGear ............................................ ............................... 70 Medical Equipment ....................................... ............................... 71 Communication Equipment ............................ ............................... 71 OfficeEquipment ......................................... ............................... 71 Computers.................................................. ............................... 71 TRTEquipment ............................................ ............................... 72 BoatTeam .................................................. ............................... 72 Training Equipment ...................................... ............................... 72 Vehicles..................................................... ............................... 72 ShopEquipment .......................................... ............................... 72 Logistics / Warehouse ..................................... ............................... 73 HazMatTeam .............................................. ............................... 73 FireApparatus ............................................. ............................... 73 DiveTeam ...................................................... ............................... 73 Fire Prevention Equipment ............................. ............................... 74 Land.......................................................... ............................... 74 Reserves................................................... ............................... 75 Supplemental Information: Contact Information ................................... ............................... 77 Budget Resolutions ................................... ............................... 78 4 161 Si 1a s E C L U 'FL North Naples Fire Control and Rescue District Board of Fire Commissioners John O. McGowan, Chairman Margaret Hanson, Vice -Chair Paul J. Moriarty, Sr., Treasurer J. Christopher Lombardo, Commissioner M. James Burke, Commissioner 5 4 1 �pFtiH NApZfS`, R`, I s E R C` Et: U,. E �. FL� North Naples Fire Control and Rescue Orly C. Stotts, Fire Chief 61 IA 41' istrict James Cunningham, Assistant Fire Chief of Emergency Operations Becky Bronsdon, Assistant Fire Chief of Administrative Services Mike Swanson, Deputy Chief of Operations Jorge Aguilera, Deputy Chief of Emergency Medical Services & Community Relations Sal D'Angelo, Deputy Chief of Prevention and Support Services 10 �pZN NAp�.w� E'. �I S; E w �,'rxr U FL , North Naples Fire Control and 161 1A Rescue bistrict Budget Planning Calendar Fiscal Year 2012 -2013 Estimated Preliminary Property Value Provided by Collier County Propert Appraiser ........................ ............................... June 1, 2012 Board of Fire Commissioners Establishes Preliminary Maximum July 12, 2012 Millage Rate for DR -420 — July 2012 Regular Board Meeting.... July 12, 2012 Budget Workshop at 1:00 p.m. at Station 45 .......................... September 10, Tentative Budget Hearing at Station 45 at 5:15 p.m .................. 2012 September 19, Final Budget Hearing at Station 45 at 5:15 p.m ....................... 2012 7 161 1 A ���St1�NAfitFS. ;F E I 5 R C- E Iw. U E 1FL North Naples Fire Control and Rescue District OUR MISSION: The mission of the North Naples Fire Control and Rescue District is to protect life and property from fire and other emergencies through incident response, public education and code enforcement, while delivering the highest level of service, including Advanced Life Support Services, to our residents through the prudent management of our time, resources and personnel. OUR COMMITMENTS: TO OUR RESIDENTS AND THE COMMUNITY: We are committed to meeting the needs and expectations of our residents today and in the future, to develop innovative solutions to the service delivery challenges we encounter, and to provide rapid response delivered by dedicated and caring professionals. TO OUR EMPLOYEES: We are committed to providing a working environment characterized by trust and respect, supportive of open and honest communication, and fostering professional growth, community involvement, and illustrating the highest ethical, moral and personal standards to incite public trust. "Saving lives every way we can......" 3 1A `a0tilii f _� +s, R'. i F I E 11 S R Ci 4 E ser - U ' }�v E _ North Naples Fire Control and Rescue bistrict NORTH NAPLES FIRE DISTRICT I Taxpayers — Organizational Chart Citizens Board of Fire Commissioners Office of Medical Fire Chief Director North Naples Fire Training Associate Medial Directors Center Assistant Chief Deputy Chief Deputy Chief Emergency Medical Services & Assistant Chief Fire Prevention & Battalion Operations Community Admin Services Support Services chief Relations Public Battalion Education Commander officer Administrative Deputy Chief Public 4IP AIR Office Human of Fire Prev Accountant Resources Logistics ta Assistants Operations Information Manager captain n and Safety Generalist Captain Captain Accounting of Fire or Fire Battalion Special Shift Assistant Data Ent Prev Prev Commander Ops Clerks r? r Faeilit Of Training Tea Battalion # cooreinaor Chiefs Computer Inspectors Inspectors Network EMS AShift Administrator Coordinator EMS B Shift Training Officer Lead Fleet C Shift Computer Technician Technician Yellow Denotes Fleet Unbudgeted /Unfilled Position Techmctan BJBibb DRAFT 2 -15-11 Orange Denotes Outside SECTION 50.02.01 Vendor 9 1' 61 1A apH N f=: F E' I `, E Un U El FL� 1 } { North Naples Fire Control and Rescue District To The Board of Fire Commissioners and Residents of our District: On behalf of the staff of the North Naples Fire Control and Rescue District, I am pleased to present the General Fund, Impact Fee Fund and Inspection Fee Fund budgets for the fiscal year ending September 30, 2013. These budgets are a product of the guidance and direction of the Board of Fire Commissioners, identification of the needs of each division, input from the community, and recommendations of the District's professional staff. The needs of the North Naples Fire District community have dramatically changed over the course of the last fifteen years, and the Fire District has consistently adapted to these changes. The primary response is no longer limited to just fires — the need to respond to chemical spills on 1 -75, high angle and confined space rescues, and water rescue incidents have significantly increased, and the Fire District has had to adapt to be able to protect the lives and property of the residents of and visitors to our community. Like all independent fire districts, almost all of our revenue is generated by property taxes. We do not charge a fee for providing fire protections services. Each year, the Collier County Property Appraiser establishes the taxable value for property located within the District, and the Board of Fire Commissioners establishes the millage rate which, according to the District's Enabling Act, cannot exceed 1 mil, or $1.00 for every $1,000 of taxable value. Once again, for the fiscal year ending September 30, 2013, the North Naples Fire District is proud to have one of the lowest millage rates in Southwest Florida, and the lowest millage rate of any independent fire district in Collier County. Even though the property value in the District decreased, resulting in declining revenue over the last few years, the Board of Fire Commissioners has consistently managed to maintain operations at the 1 mil tax levy. For fiscal year 2012 -2013, the appraised taxable value is $22.2 Billion. This appraised value represents a decline of 20 percent in the District's taxable property value and corresponding Ad Valorem revenue since the 2007 -2008 fiscal year, and a decline of 11.50 percent since 2008 -2009. However, in comparison to the 2011 - 20',,2 fiscal year, the 2012 -2013 taxable property value reflects a slight increase of .50 percent. We are encouraged by the reversal in downward trend, and the Board continues to make every effort to encourage development and new growth within the District. Challenges of the Fiscal Year 2012 -2013 Budget As an agency dependent upon property taxes for revenue, the District has been faced with many financial challenges resulting from the decline in property value 10 �f 161 1A `�Q�ySHEPµt7R�tS F 5 E I 5t R C` E ss, - U 4�FL� k r North Naples Fire Control and Rescue District over the last several years. Pursuant to its enabling legislation, the District's millage rate is capped at a maximum of 1 mil; therefore, each year the property value has declined, the District's main source of revenue has also declined. The challenge of decreasing revenue is further compounded by the nature of the services provided by the District. Emergency service is labor intensive, with most of our expenses related to personnel. Each year revenues are decreased, it becomes more difficult to reduce expenditures without affecting the level of service that the community requires and expects. Fortunately, the District has worked diligently to build reserves to enable the retention of the level of service. Consolidation or merger of two or more of the independent fire districts in Collier County has long been discussed, and remains on the forefront of analysis in the coming year. Acting at the direction of our Board, we have worked to update a strategic analysis of the possible benefits of merging the North Naples Fire District with the East Naples Fire Control and Rescue District and Golden Gate Fire Control and Rescue District. The possible financial implications of such a merger, should it be initiated by the Board of Fire Commissioners and approved at referendum by our voters, are not yet fully identified. District Goals In February of 2012, staff presented to the Board of Fire Commissioners the District's goals. These include: 1. Develop strategic plan for future deliver of fire and emergency medical service. 2. Reduce use of reserves to fund District services. 3. Maintain quality Advanced Life Support non - transport delivery. 4. Expand public knowledge of the District's mission. In addition to addressing the goals of the District, this budget adheres to three financial principles: 1. Project revenues at realistic levels 2. Fully fund operating requirements 3. Maintain cash reserves at a fiscally responsible level A significant part of the annual budgetary process is the review and updating of the District's Five Year Strategic Plan. The Five Year Plan identifies needed capital improvements, infrastructure and equipment and facilities requirements over the next five years, and works in conjunction with the annual budget to ensure the Plan is realistic and fundable. 11 161 tt���pZH NAp�FS,` tF E' 'I S C EF�E .: L North Naples Fire Control and Rescue bistrict Conclusion lA q The District's annual budget is one of the most important policies adopted by the Board of Fire Commissioners each year, reflecting the financial policies by allocating the appropriate level of funding for the operation of the District. It must be noted that the budget remains an essential tool for the operation of the District, and must be evaluated regularly as actual funding requirements are met. ORLY STOLS Fire Chief 12 161 .fF 'I F North Naples Fire Control and Rescue District Fiscal Year 2012 -2013 General Fund Budget Summary • The General Fund Budget reflects the same millage rate as fiscal year 2011 -2012, or 1.0000. However, because the adjusted current year taxable value (the taxable value LESS net new construction) is less than the final taxable value for the 2011 -2012 year, the resulting tax revenue represents a tax decrease of .59 %. IA � $25,500,000,000 $25,000,000,000 $24,500,000,000 $24,000,000,000 $23,500,000,000 $23,000,000,000 $22,500,000,000 $22,000,000,000 $21,500,000,000 $21,000,000,000 $20,500,000,000 13 16 1A t�QR'SH NgpFS:, �F z, EV I S R = C E4 r.l , E North Naples Fire Control and Rescue District 2012 -2013 GF Revenue ■Ad Valorem Taxes • Interest Income • Rental Income • Other Income Total budgeted expenses are $22,635,392, or 3.70 percent less than the prior fiscal year. Personnel expenses constitute 86 percent of total General Fund expenditures, with employee wages representing the largest percentage of the District's personnel expenses. Unlike the private sector, the District cannot merely cut personnel to reduce costs. As an emergency responder, loss of personnel is a public safety issue, and cutting staff results in lowering the level of service to our community, placing life and property at risk. The days of a volunteer department being sufficient to meet the needs of the residents and the property in North Naples are long gone. In order to sufficiently protect and serve our residents and the billions of dollars of property located within, we must have highly trained professional firefighters. However, the 2012 -2013 budgeted personnel expenses still reflect a decrease of $674,236 or 3.35 percent as 14 161 - Vi NAPZ ij IF E:fxt "' C,. � FL�E North Naples Fire Control and Rescue District compared to the prior fiscal year, and do not provide for any new positions. • Operating expenses represent those costs associated with operating and maintaining the District's facilities, equipment, apparatus and services. Operating expenses contained within the 2012 -2013 budget reflect a decrease of $143,592, or 4.59 percent as compared to the prior fiscal year. • Debt service provides for current year principal and interest payments on any debt obligations of the District. The District has been fortunate not to have any debt for the last several years; however, the 2012 -2013 budget provides for funding of an engine lease interest and principal payment. Based on the cost effectiveness of replacing versus repairing an apparatus, and the low interest rates available for government leases, staff has recommended the District least an engine rather than fund the entire purchase price from one fiscal year. IA � • Capital expenditures provide for the purchase of capital assets, including vehicles, apparatus, computers and equipment that exceed $1,000 in cost and have a useful life of more than one year. The total capital expenditures provided for in the 2012 -2013 budget represent a decrease of $116,303 or 50% as compared to the 2011 -2012 budgeted amount. 2012 -2013 GF Expenses ■ Personnel ■ Operating ■ Debt Service ❑ Capital 15 i 1 I 1A F � E R C: Etin`" E.. FL North Naples Fire Control and Rescue District • Pursuant to District Policy Section 40.09 — Fund Balance and Reserve Policy, the Board has established that the projected deficit for a single fiscal year will not exceed 10 percent of the budgeted expenditures, and at no time will total General Fund reserves be less than the Assigned Fund Balance Operating Reserve plus 40 percent of that amount. Projected use of reserves is $991,720, which falls within the noted parameters of the Fund Balance and Reserve Policy. • Total projected General Fund Cash Reserves at 9 -30 -13 is $11,036,579. 18000000 16000000 14000000 NIIIIiIUIIII 10000000 8000000 6000000 4000000 2000000 0 Fund Balance ,MEN 0 'ME 0 No 01 =iscal Year 9/30/08 9/30/09 9/30/10 9/30/11 9130/12 9/30/13 Ended ® Fiscal Year Ended 09/30/08 ■ 9/30/09 ® 9/30/10 ❑ 9/30/11 139130/12 09/30/13 16 161 1A ,ypFZ'(li ELLA,oFS ` E1. I 5, i7 C `°1FL�E i North Naples Fire Control and Rescue District GENERAL FUND BUDGET SUMMARY 17 Amended Budget 2011 -2012 Projected 9 -30 -12 Proposed Budget 2012 -2013 Increase (Decrease) Percent Increase Decrease Balance Forward- Assigned Fund Balance 13,926,574 13,926,574 12,028,299 REVENUE 1 Ad Valorem 21,085,731 21,085,731 21,160,155 74,424 0.35% 2 Ad Valorem over 95% 298,142 3 Interest - General 110,000 90,203 80,000 (30,000) - 27.27% 4 Interest - CD 62,261 65,000 70,000 7,739 12.43% 5 Interest -Ad Valorem 416 6 Fire Watch Fees 25,000 28,896 30,000 5,000 20.00% 7 Occupation License Inspection Fees 40,000 40,000 39,000 ( 1,000) - 2.50% 8 Flow Test 5,000 8,000 8,000 3,000 60.00% 9 Hydrant Maintenance 10,000 16,450 15,000 5,000 50.00% 10 Intentionally Blank 11 Key Boxes 2,000 2,000 1,500 ( 500) - 25.000/. 12 Reinspection Fees 5,000 0 1,000 13 Rental - Cell Tower 51,207 51,207 51,707 500 00.98% 14 Rental - EMS 26,310 26,310 26,310 0 00.00% 15 Rental - Other 18,000 18,000 18,000 0 00.00% 16 Donations, Gifts,Grants 3,050 3,550 1,000 ( 2,000) -20.00% 17 Disposition of Fixed Assets 21,489 28,434 0 (21,489) 100.00% 20 Misc. Revenue 10,000 10,000 14,000 ( 2,000) -20.00% 21 Misc. Refunds / Reimb. 105,000 127,908 105,000 0 00.00% 22 Overtime Reimb. 10,000 11,888 8,000 ( 2,000) - 20.00% 23 False Alarm Fees 16,200 22,550 15,000 ( 1,200) - 7.41% TOTAL REVENUE 21,606,248 21,934,685 21,643,672 37,424 00.17% 17 K"A F- E` I- s R. E E FL 161 1A + North Naples Fire Control and Rescue District GENERAL FUND BUDGET SUMMARY Amended Budget 2011 -2012 Projected 9 -30 -12 Proposed Budget 2012 -2013 Increase (Decrease) Percent Increase Decrease PERSONNEL EXPENSES 30 Salaries 10,863,448 10,795,265 10,866,601 3,153 0.03% 31 Salaries- Prevention 694,865 610,000 556,261 ( 138,604) - 19.95% 32 Salaries- Commissioners 30,000 30,000 30,000 0 0.00% 33 On Call Pay 10,000 10,000 10,000 0 0.00% 34 Professional Pay 121,820 128,000 127,920 6,100 5.01% 35 Professional Pay-Prev 1,800 3,000 3,000 1,200 66.67% 36 Holiday Pay 285,246 280,203 285,246 0 0.00% 37 Overtime - Operations 430,000 450,000 330,000 0 0.00% 38 Overtime- Prevention 20,000 18,000 20,000 0 0.00% 39 Overtime - Firewatch 25,000 33,000 30,000 5,000 20.00% 40 Overtime - Special Teams 176,146 176,146 176,146 0 0.00% 41 Overtime- Administration 7,000 7,000 5,000 (2,000 ) - 28.57% 42 Overtime -Beach Patrol 0 0 0 0 0.00% 43 Overtime - Paramedic Trg. 6,000 6,394 6,000 0 0.00% 44 Overtime- Reimbursable 10,000 5,000 8,000 (2,000 ) - 20.00% 45 Overtime - Training 0 0 0 0 0.00% 46 Training Bonus 45,000 45,000 35,400 (9,600) - 21.33% 47 Vacation Pay 34,000 46,734 25,000 (9,000) - 26.47% 48 Sick Leave Pay 505,000 482,089 475,000 (30,000) -5.94% 49 Sick Leave - Prevention 22,000 17,000 22,000 0 0.00% 50 Social Security 964,738 953,656 948,853 (15,885) -1.65% 51 Soc. Security- Prevention 59,137 51,101 45,997 (13,140) - 22.22% 52 Disability Insurance 30,000 30,000 40,000 0 0.00% 53 Disability Ins.- Prevention 15,000 15,000 15,000 0 0.00% 54 Life /Health Insurance 1,768,568 1,768,568 1,629,709 0 0.00% 55 Life Health- Prevention 158,397 158,397 158,397 0 0.00% 56 Life /Health- Commissioners 50,855 50,855 50,855 0 0.00% 57 Intentionally Blank 58 Post Employment Health 184,000 184,000 182,000 (2,000 ) -1.09% 59 Workers' Compensation 375,000 300,000 300,000 0 -1.09% 60 Worker's Comp. -Prev. 15,000 0 15,000 0 0.00% 61 Retirement -FRS 715,620 575,000 703,800 (11,820) -1.65% 62 Retirement - FRS -Prev 46,180 44,016 44,789 (1,391) -3.01% 63 Retirement -175 2,199,444 2,072,121 2,089,886 109,558 -4.96% 64 Retirement - 175 -Prev 229,600 215,102 188,462 (41,138) - 17.92% 65 Retirement - Commissioners 4,273 3,867 4,579 306 7.16% 66 Unemployment Ins. 5,000 1,000 5,000 0 0.00% 67 Employee Physicals 35,000 35,000 35,000 0 0.00% 68 Retirement Recognition 1,000 1,000 1,000 0 0.00% TOTAL PERSONNEL EXP 20,144,137 19,601,514 19,469,901 (674,236) -3.35% �pSH Nqp� - P ELF E UJ" FL Ex 161 lA 4 North Naples Fire Control and Rescue District GENERAL FUND BUDGET SUMMARY 19 Amended Budget 2011 -2012 Projected 9 -30 -12 Proposed Budget 2012 -2013 Increase (Decrease) Percent Increase Decrease Operating Expenses 80 Bldg. Auto, Liab. Ins. 265,000 270,000 285,000 20,000 7.55% 81 Communications 10,300 10,500 14,900 4,600 44.66% 82 Telephone 176,400 172,436 162,300 (14,100) -7.99% 83 Utilities 200,000 196,464 199,979 (21) -0.01% 84 Vehicle Maintenance 410,000 410,000 284,500 (125,500) - 30.61% 85 Bldg. Maint - General 240,600 187,238 234,200 (6400) -2.66% 86 Bldg. Maint -St. 40 1,600 1,600 3,990 2,390 149.38% 87 Bldg. Maint - St. 42 3,050 3,050 6,700 3,650 54.10% 88 Bldg. Maint - St. 43 4,400 4,400 4,500 100 2.27% 89 Bldg. Maint - St. 44 2,000 2,000 2,995 (3,995) 349.75% 90 Bldg. Maint - St. 45 7,900 6,900 7,620 (280) -3.54% 91 Bldg. Maint - St. 46 1,950 1,950 1,500 (450) - 23.08% 92 Bldg. Maint - St. 47 2,000 2,000 2,000 0 0.00% 93 Bldg. Maint - Taylor Rd. 3,000 2,000 2,500 (500) - 16.67% 94 Equip. R & M - Fire 31,200 38,079 28,000 (3,200) - 10.26% 95 Equip. R & M - SCBA 4,000 8,000 4,000 0 0.00% 96 Equip. R & M - Nozzle 1,500 0 1,500 0 0.00% 97 Computer Maintenance 116,565 157,615 116,565 0 6.69% 98 Hydrant Maint. & Repair 90,000 97,000 28,000 (62,000) - 68.89% 99 ALS /Emergency Medical 63,600 69,000 67,500 3,900 13.99% 100 Office Supplies 25,000 29,985 25,000 0 0.00% 101 Office Supplies -Prev. 3,000 1,000 2,000 (1,000) - 33.33% 102 Protective Gear 39,000 55,000 42,000 3,000 7.69% 103 Uniforms 40,000 60,000 47,500 7,500 18.75% 104 Hurricane/Emergency 5,000 0 5,000 0 0.00% 105 Station Supplies 30,000 30,000 30,00,0 0 0.00% 106 Office Equipment- Non - Capital 40,000 35,000 40,000 i 0 0.00% 107 Office Eq.- Prevention - Non - Capital 1,350 0 8010 (550) - 40.74% 108 Fire Equipment - Non - Capital 55,000 55,000 50,0 q0 (5,000) -9.09% 109 Shop Equipment/Supplies - Non - Capital 7,000 15,000 10,0 0 3,000 42.86% 110 Warehouse /Logistics Supplies /Equip.- Non -Cap 1,000 1,000 1,060 0 0.00% 111 Professional Fees 230,000 210,000 197,000 (33,000) - 14.35% 112 Property Appraiser's Fees 195,010 195,010 201,1418 6,138 3.15% 113 Tax Collector's Fees 424,915 430,818 426,08 1,167 0.27% 114 Auditor 60,000 53,030 50,000 (10,000) - 16.67% 19 161 1A ,SH NAPZFS. F E I S R C E} U 1� FL�E } North Naples Fire Control and Rescue District 20 Amended Budget 2011 -2012 Projected 9 -30 -12 Proposed Budget 2012 -2013 Increase (Decrease) Percent Increase Decrease Operating Expenses (Continued) 115 Water /Sewer Assessment-St. 44 5,000 5,025 5,000 0 0.00% 116 Travel & Per Diem 5,000 8,000 7,500 2,500 50.00% 117 PIO 1,000 0 1,000 0 0.00% 118 PEO 15,000 15,000 13,500 (1,500) - 10.00% 119 Vehicle Fuel & Oil 220,000 215,918 220,000 0 0.00% 120 Training /Education Courses and Programs 32,200 35,000 51,200 19,000 59.01% 121 Intentionally Blank 122 Training Supplies/Equip 9,000 7,000 5,000 (4,000) - 44.44% 123 Miscellaneous 10,000 15,000 10,000 0 0.00% 124 Subscriptions /Dues 5,500 5,500 4,885 (615) - 11.18% 125 Subscriptions /Dues -Prev 2,396 1,000 2,161 (235) -9.81% 126 Intentionally Blank 127 Legal Advertisements 5,000 3,500 5,000 0 0.00% 128 Dive Team 5,300 5,000 3,769 (1,531) - 28.89% 129 Fire Prev. Materials /Sup 5,400 5,000 5,100 (300) -5.56% 130 HazMat Team 4,000 4,000 4,000 0 0.00% 131 Technical Rescue Team 2,950 2,950 2,950 0 0.00% 132 Boat Rescue Team 5,300 5,300 4,950 (350) -6.60% 133 CERT 3,000 2,000 2,000 (1,000) - 33.33% 134 Contingencies 0 0 50 000 50.000 100.00% TOTAL OPERATING EXPENSES 3,127,386 3,146,268 2,983,794 (143,592) -4.59% DEBT SERVICE 140 Engine Lease - Principal 0 0 52,759 52,759 100.00% 141 Engine Lease - Interest 0 0 12 241 12,241 100.00% TOTAL DEBT SERVICE 0 0 65,000 65,000 100.00% CAPITAL OUTLAY 160 Station Improvements & Equipment 25,000 20,000 20,000 5,000 - 20.00% 161 Fire and Rescue Equip. 25,000 30,000 25,000 0 0.00% 162 Protective Gear 91,000 91,000 51,697 (45,000 ) - 49.45% 163 Medical Equipment 15,000 15,000 0 (15,000) - 13.33% 164 Communication Equip. 5,000 0 5,0010 0 40.00% 165 Office Equip. 0 0 0 0 0.00% 166 Computers 42,000 35,000 15,0010 (27,000) - 40.48% 167 TRT Equipment 0 0 0 0 0 168 Boat Team 0 0 0 0 100.00% 169 Training Equipment 0 0 0 0 0.00% 170 Vehicle Purchase 30,000 30,000 0 30 000 - 100.00% TOTAL CAPITAL 233,000 221,000 116,69 (116,303) - 49.92% TOTAL EXPENSES 23,504,523 22,968,782 22,635,392 (869,131) -3.70% 20 ❑ 161 1A `QgSli tlA.a�FS' R'. r E I S: R c rj u F E L . North Naples Fire Control and Rescue bistrict 21 Amended Budget 2011 -2012 Projected 9 -30 -12 Proposed Budget 2012 -2013 Increase (Decrease) Percent Increase Decrease Prior Year Fund Balance 13,926,574 13,926,574 12,028,299 Total Income 21,606,248 21,934,685 21,643,672 Total Expenses - 23,504,523 - 22,968,782 -22,635,392 Total Cash Reserve 12,028,299 12,892,477 11,036,579 Cumulative Reserves: Unassigned 0 864,178 0 Assigned Reserves: First Quarter Expenses 6,500,000 6,500,000 6,500,000 12 -13 Expenses Over Revenue 2,000,000 2,000,000 900,000 13 -14 Expenses Over Revenue 1,546,460 1,546,460 900,000 ALS Equipment 227,699 227,699 451,264 Emergency Reserve 660,000 500,000 500,000 Fire Apparatus 1,073,240 1,073,240 1,700,000 Radio Replacement 0 0 75,000 SCBA Replacement 0 160,000 0 Station #46 Improvements 20,900 20,900 20 900 TOTAL GENERAL FUND RESERVES 12,028,299 12,892,477 11,036,579 Reserves Used 1,034,097 991,720 21 F -' E± I 5 E FL_. 1A � North Naples Fire Control and Rescue Qistrict Fiscal Year 2012 -2013 Impact Fee Fund Budget Summary Chapter 99 -450, Florida Statutes, the District's codified enabling act, establishes the Board of Fire Commissioners' right to assess impact fees in Article VI, Section 8. Pursuant to Florida law, an impact fee must comply with the "dual rational nexus" test which requires "a reasonable connection, or rational nexus, between the need for additional capital facilities and the growth in population generated by the subdivision." Additionally, there must be a reasonable connection between the expenditure of the funds and the benefit to those paying the fee. Impact fees must be designated and segregated for the purchase of construction of capital assets required due to growth of the District. Costs to maintain, staff or replace a facility or piece of equipment may not be funded by impact fees. The Board of Fire Commissioners establishes the impact fee rate schedule each year by resolution when adopting the annual budget for the fund. In January of 2006, the District, along with the other independent fire districts in Collier County, received a study on impact fee rates prepared by an independent consultant. Contained within that study is the recommendation for the District to establish impact fee rates at $.28 per square foot of residential structure and $.99 per square foot for commercial structures. In October of 2007, the Board adopted this fee structure. In order to provide an incentive for development within the District's boundaries and to fuel the local economy, the Board chose to reduce the impact fee rates by 50 percent for the 2010 -2011 and 2011 -2012 fiscal years. In an attempt to further assist the local economy, the Board has opted to waive impact fees for the fiscal year 2012 -2013. Although no impact fee fund revenue will be generated in the 2012 -2013 year, impact fee deferred revenue, that is, impact fees received but not yet spent, is approximately $1 million. This deferred revenue will allow the District to proceed with constructing Station #48 on Livingston Road. 22 1 I x 5 r E FLT , North Naples Fire Control and Rescue IMPACT FEE FUND BUDGET SUMMARY 61 1A+ District 23 Amended Budget 2011 -2012 Projected 9 -30 -12 Proposed Budget 2012 -2013 REVENUE: 1 Impact Fees 300,000 370,000 0 2 Other 0 0 0 3 Interest 6,000 7,500 2,000 TOTAL REVENUE 306,000 377,500 2,000 EXPENSES: 4 Station #410 — Oakes 5 Collection Fees 5,000 8,000 0 6 New Vehicles 50,000 35,000 0 7 Station #48 — Site Preparation, Engineer, Architecture 1,000,000 390,000 750,000 8 ALS /Medical Equipment 50,000 30,000 50,000 TOTAL EXPENSES 1,105,000 463,000 800,000 FUND BALANCE (Deferred Revenue) at 9 -30 843,540 1,015,658 930,158 Revenue 306,000 377,500 2,000 Expenses : 1,105,000 - 463,000 -800 000 FUND BALANCE (Deferred Revenue) at 9 -30 -12 and 90 -30- 13 44,540 930,158 132,158 23 C7 16 1A �QRSIi NAAtF�, A FL North Naples Fire Control and Rescue District Fiscal Year 2012 -2013 Inspection Fee Fund Budget Summary In February of 2003, the Board of Fire Commissioners established the Inspection Fee Fund by Resolution 03 -001. This fund was created in compliance with Collier County Resolution 01 -131 dated July 31, 2011. Collier County Resolution 01 -313 requires that all fees received from fire inspections on newly constructed structures be designated and allocated for the sole purpose of funding new construction inspections, including training and equipment related to the field of construction inspections. Collier County collects these inspection fees for all of the independent fire districts and distributes them on a monthly basis to East Naples Fire Control and Rescue District, the designated administrator of the inspection fees pursuant to Interlocal Agreement. The administering district then distributes these fees, less a 1 percent administrative fee, to each district. Upon the creation of this fund, employees within the Fire Prevention Bureau were identified who performed the new construction inspections or whose job responsibilities were all or partially attributable to the new construction inspections. The wage and benefits, or at least partial wage and benefits, for these employees are allocated to the Inspection Fee Fund. Currently there are three fire inspectors and one Fire Prevention Captain who are completely dedicated to the performance of new construction inspections (that is, 100 percent of their wages are charged to this fund). Additionally, 50 percent of the Battalion Commander of Fire Prevention and 30 percent of one administrative assistant's wages are also charged to the Inspection Fee Fund. The 2012 -2013 budget provides for only wage and social security expenses, even though other personnel related costs, such as retirement contributions and health insurance, and operating costs such as utilities and telephone charges are allowable expenditures. However, based on the decline in receipt of new construction inspection fees, only minimal expenses have been allocated to this fund. Should receipts be more than anticipated, the Board may, by resolution amending the budget, allocated additional expenditures to this fund. 24 1A �pElZH NA fs;, t R! I R E U: LSE North Naples Fire Control and Rescue District INSPECTION FEE FUND BUDGET SUMMARY 25 Amended Budget 2011 -2012 Projected 9 -30 -12 Proposed Budget 2012 -2013 REVENUE: 1 Inspection Fees 480,000 425,036 400,000 2 Interest 1,000 1,000 500 TOTAL REVENUE 481,000 426,036 400,500 EXPENSES: 3 Salaries 434,163 434,163 385,323 4 Professional Pay 9,600 9,600 12,000 5 Overtime 0 0 0 6 Sick Leave Pay 0 0 0 7 Social Security 33,948 33,948 30,147 8 Retirement - FRS 0 0 0 9 Retirement - 175 0 0 0 10 Disability Insurance 0 0 0 11 Worker's Compensation 0 0 0 12 Life /Health Insurance 0 0 0 13 Employee Physicals 0 0 0 TOTAL EXPENSES 477,711 477,711 427,470 FUND BALANCE (RESERVES) AT 9 -30 1,902 86,960 35,285 REVENUE 481,000 426,036 400,500 EXPENSES - 477,711 - 477,711 -427 470 FUND BALANCE (RESERVES) AT 9 -30 5,191 35,285 8,315 25 161 1Q F' kC North I Naples Fire Control and Rescue bistrict General Fund Revenue and Expenditure Analysis Revenue Overview: General Fund: Ad Valorem- Budget Line #1 Ad Valorem (property tax) revenue represents 95 percent of the District's General Fund annual revenue, with the balance of revenue consisting of interest, cell tower, station and Sun Century property rentals, and various fees identified below. The budget assumes the District will receive 95 percent of the total possible Ad Valorem assessed. The taxable property value for the fiscal year 2012 -2013 reflects a slight increase in the District's taxable property value for the first time in four years. The assessed value reflects an increase of less than one -half of one percent, brining the cumulative decrease in the District's taxable property value since 2008 to 20 %, or $6.5 billion dollars. Ad Valorem revenue is calculated as follows: Gross Taxable Value Per Form DR -420 22,273,846,813 X 95% Taxable Property Value for Budgeting 21,160,154,472 X 1.00 Millage Rate Purposes Amended 2012 -2013 Budget GL Account No. Budget 2011 -12 001 - 3110 - 001 -000 Ad Valorem Revenue 21,085,731 21,160,155 001 - 3110- 002 -000 001 - 3110- 003 -000 Increase (Decrease) - 74,424 12113 vs. 11112 Interest Income — Budget Lines #3, #4 and #5 The District receives interest income from its funds on deposit with qualified public depositories and designated as public funds. Anticipated interest income for the 2012 -2013 fiscal year represents a decrease of 19% as compared to the prior year's revenue. This decrease is based on the declining interest rate available for public fund accounts. GL Account No. Amended Budget 2011 -12 Budget 2012 -2013 Collier County Ad 001 - 3610- 104 -000 Valorem Interest 0 0 001 - 3610- 101 -000 General Interest 110,000 80,000 001 - 3610- 104 -000 CD Interest 62,261 70,000 Total Interest 172,261 150,000 Revenue Increase (Decrease) 12 /13 vs. (22,261) 11/12 26 -- tdlJ .,- f 16 I 1A� R5H p� s, R Cr E U E- FL North Naples Fire Control and Rescue District Other Income - Budget Lines #7 through #23 Other General Fund income is comprised of various sources as identified below. For those income sources where no verification is possible, an average of the last four years' receipts is used, recognizing upward of downward trends. Hydrant Fees, Occupational License Inspections Fees, False Alarm Fees, Time Specific Inspection fees and Key Box revenue is based on estimates provided by the Fire Prevention Bureau. Amended Budget GL Account No. 2011 -12 001 - 3420 - 905 -000 Flow Test 5,000 001 - 3420 - 912 -000 Reinspections 5,000 001 - 3660- 001 -000 Donations 3,050 Occupational License 001 - 3420 - 903 -000 Inspections 001 - 3420 - 915 -000 Hydrant Maintenance Fees 40,000 001 - 3420 - 909 -000 Key Boxes 2,000 001 - 3690- 903 -002 Reimbursable Overtime 10,000 001 - 3690- 903 -000 Miscellaneous Income 10,000 001 - 3690- 903 -001 Reimbursements /Refunds 105,000 001 - 3620- 002 -000 Cell Tower Rent 51,207 001 - 3620- 003 -001 EMS Station Rent 26,310 001 - 3620- 001 -000 Sun Century Rent 18,000 001 - 3640- 002 -000 Disposition of Fixed Assets 21,489 False/Malfunctioning 001 - 3420 - 913 -000 Alarms 16,200 Total - Other Income 323,256 Increase (Decrease) 12113 vs. 11/12 Firewatch Fees - Budget Line #6 Budget 2012 -2013 8,000 1,000 1,000 39,000 1,500 8,000 14,000 105,000 51,707 26,310 18,000 0 15,000 303,517 (94,163) Firewatch fees are charged to entities requiring the presence of certified firefighters to perform watch over their fire safety systems in the event of mechanical malfunction, construction or other factors. Special Event Firewatch Fees are charged for the same services performed during a special event, such as a concert or theatrical performance. GL Account No. 001 - 3630- 001 -000 Firewatch Fees Total - Firewatch Fees Amended Budget 2011 -12 25,000 25,000 Increase (Decrease) 12113 vs. 11/12 Budget 2012 -2013 30,000 30,000 5,000 27 Revenue) Decrease in Funds Available — 2012- 2013 versus 2011 -2012 1,860,851 Use of Cash Reserves 2011 -2012 (per budget) 1,898,275 Increase in Revenue 2012-20131 (37,424) Total Decrease in Funds Available 1,860,851 1A+ 28 161 Rt sj C } E 5.ry x U � F�E; L North Naples Fire Control and Rescue District General Fund Revenue Recap: Amended Budget Budget 2012 -2013 2011 -12 Cash Reserves at 9 -30 -11 and 9- 3012 (Beginning of Fiscal Year): Assigned 0 0 Unassigned 13,926,574 12,028,299 Totals at 9 -30 -11 and 9 -30 -12 13,926,574 12,028,299 Projected Revenue: Ad Valorem (1.00 Millage Rate) 21,085,731 21,160,155 Interest 172,261 150,000 Firewatch Fees 25,000 30,000 Other Income 323,256 303,517 Total Projected Revenue 21,606,248 21,643,672 Total Funds Available for 2011 -2012 and 2012 -2013 (Reserves Plus 35,532,822 33,671,971 Revenue) Decrease in Funds Available — 2012- 2013 versus 2011 -2012 1,860,851 Use of Cash Reserves 2011 -2012 (per budget) 1,898,275 Increase in Revenue 2012-20131 (37,424) Total Decrease in Funds Available 1,860,851 1A+ 28 IM F f 7 Er R 5. S E E . S A ", FL 161 I A North Naples Fire Control and Rescue District General Fund Expenditures: Expenditures of the General Fund are categorized as follows: Personnel Operating Debt Service Capital Total Expenditures Amended Budget 2011 -12 20,144,137 3,127,386 0 233,000 23,504,523 Increase (Decrease) 12113 vs. 11112 Budget 2012 -2013 19,469,901 2,983,794 65,000 116,697 22,635,392 (869,131) Personnel expenditures constitute 86 percent of the total General Fund budgeted expense for the 2012 -2013 fiscal year, reflecting a fairly consistent percentage of total General Fund expenses. Total personnel expenses for 2012 -2013 reflect a decrease of $674,236 as compared to the prior year's personnel expenses. This decrease is a result of the 2010 -2011 Early Retirement Incentive completion and the resulting vacant positions which are not being filled, a decrease in the contribution rate of the Florida Retirement System, and a 3 percent reduction in the Chapter 175 Firefighters' Pension contribution due to a voluntary employee contribution. Operating expenses represent those costs associated with operating and maintaining the District's facilities and services. The operating expenses contained within the 2012 -2013 budget represent a decrease of $143,592 as compared to the prior year's operating expenses. This decrease is largely a result of the reduction in vehicle maintenance costs because some substantial apparatus repairs were required during the 2011 -2012 fiscal year. Debt service expenditures provide for the annual principal and interest for any lease or note obligations of the District. The 2012 -2013 debt service budget contains the provision to purchase an apparatus via a lease to own program. The District has delayed this scheduled replacement purchase for the last few years due to the reduction in revenue, but it is now more cost effective to replace the apparatus rather than repair the existing unit. Capital expenditures provide for the purchase of capital assets, including vehicles, apparatus, computers and equipment that exceed $1,000 in cost and have a useful life of more than one year. The total capital expenditures provided for in the 2012 -2013 budget represent a decrease of $116,303 or 50% as compared to the prior year's capital expenditures. This decrease is due to the elimination of all capital expenditures not identified as immediate priorities of the District. Total General Fund budgeted expenditures for the fiscal year 2012 -2013 re&ct a decrease of $869,131 or 3.70% as compared to total General Fund budgeted expenses for the prior year. 0 NAp� f E' �R C. FL 16 1A North Naples Fire Control and Rescue District PERSONNEL EXPENSES Salary — Commissioners Personnel and Prevention — Budget Lines #30, #31 and #32 Elected Officials Amended Budget 2011 -12 Budget 2012 -2013 Commissioners 5 5 Total Elected Officials 5 5 Administrative Personnel Fire Chief 1 1 Assistant Chief - Support Ops. 0 0 Assistant Chief - Emergency Ops. 1 1 Assistant Chief - Administrative Services 1 1 Deputy Chief Operations 0 1 Deputy Chief Fleet & Equipment 0 0 Deputy Chief Safety & Training 1 0 Deputy Chief Special Ops & Safety 1 0 Deputy Chief Projects & Facilities 0 0 Deputy Chief Prevention & Life Safety 1 1 Deputy Chief Medical Services & 3 3 Community Relations 1 1 Officer Manager 0 0 Public Information Officer (PT -30 Hrs /wk) 1 1 HR Generalist 1 1 Accounts Payable /Receivable Accountant 1 1 Computer Network Administrator 1 1 Administrative Assistant 2 1 Data Entry Clerk (PT -24 Hrs /wk) 0 1 Facilities Coordinator 1 1 Maintenance Worker 0 0 Custodian 0 0 Fleet Mechanic 1 1 Fleet Technician 1 1 Data Base Technician (PT) 0 0 Total Administrative Personnel 15 13 FIT, 2 PIT Fire Prevention Positions Funded by General Fund: Fire Marshal /Battalion Commander Prev. 1 at 50% 1 at 50% Deputy Fire Marshal /Captain of Prev. 1 1 Fire Inspectors /Lieutenants of Prev. 5 3 Fire Inspector /Public Education 1 1 Data Entry Clerk (PT -24 Hrs/Wk) 0 1 Administrative Assistant 1 at 70% 1 at 70% Positions Funded by Inspection Fee Fund: Fire Marshal /Battalion Commander Prev. 1 at 50% 1 at 50% Deputy Fire Marshal /Captain of Prev. 1 1 Fire Inspectors /Lieutenants of Prev. 3 3 Fire Inspector /Public Education 0 0 Data Entry Clerk (PT -24 Hrs/Wk) 0 0 Administrative Assistant 1 at 30% 1 at 30% Total Fire Prevention Personnel 13 12 FIT 1 PIT Positions funded by Inspection Fund Paid by Inspection fees New Construction 30 16I 1A 4 aaSH NaAjFs i K s R C1 E E' ,FL� 9 s North Naples Fire Control and Rescue District Training: Amended Budget 2011 -12 Budget 2012 -2013 Battalion Commander of Training 1 1 Total Training (Plus 3 Captains on Shift) 1 1 40 Hour Battalion Chief: Battalion Chief 1 1 Total 40 Hour Battalion Chief 1 1 EMS Coordinator /Captain of EMS: Captain 1 1 Total EMS Coordinator 1 1 EMS Training Lieutenant: Lieutenant 1 1 Total EMS Training Lieutenant 1 1 Logistics: Captain 1 1 Total Logistics 1 1 Operations: Battalion Chiefs 3 3 Captains 10 10 Lieutenants 23 20 Engineers 33 33 Firefighters 44 47 Total Shift Personnel 113 113 Summary of Personnel: Sworn Firefighters 136 135 Civilian 10 11 Commissioners 5 5 Full Time Employees 145 143 Part Time Employees 1 3 Commissioners 5 5 Total Personnel 151 151 General Fund — 001 - 5220 -012 -000 10,893,448 10,866,601 Commissioners — 001 - 5220 - 011 -000 30,000 30,000 Prevention - 001 - 5220 - 012 -002 659,865 556,261 Inspection Fee Fund (See Inspection Fee Fund Budget) - 115 - 5220 - 012 -000 439,989 385,323 Total Salaries 12,023,302 11,808,185 Increase (Decrease) 12/13 vs. 11/12 (215,117) 31 I 1 �FL�k 161 IA4 North Naples Fire Control and Rescue District Board of Fire Commissioners — Salaries and Other Benefits — Budget Lines #32, #56 and #65 001 - 5220 - 011 -000 The Board of Fire Commissioners is a five - member Board elected by the voters residing in the District. Each Commissioner must be a resident of the District, and serves a four year term. The Board holds a monthly public meeting the second Thursday of each month to set policy, approve budgetary actions and provide direction and guidance to staff. Additionally, the Board conducts special meetings, workshops and hearings as needed throughout the year. The annual salary for Commissioners is established by Florida Statute, and has remained constant since 1996. Position Chairman Vice - Chairman Secretary /Treasurer Commissioner Commissioner Amended Budget 2011 -2012 Annual Salary $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 Budget 2012 -2013 Annual Salary $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 Total: $ 30,000 1 $ 30,000 Florida Statute establishes the independent fire district's responsibility to provide benefits for elected officials. 001 - 5220 - 023 -005 Health and Dental Ins. Annual Cost: 1 Commissioners -Self /Spouse 2 Commissioners - Family 2 Commissioner -Self Life Ins. Amended Budget 2011 -2012 $ 10,143 $ 25,756 $ 14,851 $ 50,750 Budget 2012 -2013 $ 10,143 $ 25,756 $ 14,851 $ 50,750 Annual Cost: $ 105 $ 105 Total - Health /Dental /Life $ 50,805 $ 50,855 32 G R i S R C E K U E . FL 161 IAJ North Naples Fire Control and Rescue District 001 - 5220 - 022 -008 RETIREMENT - COMMISSIONERS - BUDGET LINE #65 As of June 1, 2003, all elected officials participate in the Florida Retirement System. The contribution rate is established legislative, along with any percentage of employee contribution. The required employee contribution is currently 3 %. Estimated contribution requirements for the 2012 -2013 budget are arrived at by multiplying the budgeted salary for the Commissioners by the Elected Officials contribution rate, which has been established as 14.14 %. Amended Budget Budget 2011 -2012 2012 -2013 $ 4,273 $ 4,579 TOTAL I $ 4,273 1 $ 4,579 Amended Budget Budget SUMMARY - COMMISSIONERS 2011 -2012 2012 -2013 SALARIES $ 30,000 $ 30,000 HEALTH/DENTAL /LIFE INS. $ 50,855 $ 50,855 RETIREMENT $ 4,273 $ 4,579 TOTAL $ 85,128 $ 85,434 161 1A I 5 R C,• E r U (EI FL North Naples Fire Control and Rescue District 001 - 5220 - 016- 015 -010 ON CALL PAY - BUDGET LINE #33 Members of the collective bargaining unit who are assigned to an on call status received $1.50 per hour for all hours on call per the Collective Bargaining Agreement. Estimated costs are based on current year actual costs. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL I $ 10,000 1 $ 10,000 001 - 5220 - 015 -000, 002 PROFESSIONAL PAY - BUDGET LINES #34 & #35 Professional Pay is compensation to those employees who maintain an additional qualification to perform other emergency or job related responsibilities, and include the following categories establishing the area of expertise, the certfication and the annual amount provided. The compensation amount is established via the Collective Bargaining Agreement for bargaining unit employees. 34 Amended Budget Budget 2011 -2012 2012 -2013 EMS Degree $ 25,200 $ 27,600 Fire Degree $ 76,200 $ 82,800 Fire Instructor /Fire Officer $ 3,900 $ - Fire Investigator /Fire Inspector $ 4,700 $ - MAKO Tech $ 2,640 $ 2,640 Nozzle Tech $ 1,800 $ 1,920 Team Leaders $ 14,400 $ 14,400 Asst. Team Leaders $ 10,560 $ 10,560 TOTAL $ 133220 $ 139,920 GENERAL $ 130,000 $ 127,920 PREVENTION $ 4,800 $ 3,000 INSPECTION FEE FUND (See Insp. Fee Fnd. Bud) $ 9 00 $ 9,000 TOTAL $ 1441400 $ 139,920 34 161 1A `y�RSH�lAp�Fs I S, ki R G: E sc E FL North Naples Fire Control and Rescue District 001 - 5220 - 014 - 000,001,002,003,004,005,006, 007 008 OVERTIME - BUDGET LINES #37 - #45 Overtime is paid to meet minimum manning shift requirements, when qualified replacement personnel are required to to fill position vacancies caused by illness, vacation, education, and kelly days, and in the event of a District wide emergency. Overtime includes regular overtime, firewatch, special teams, fire prevention, beach patrol, paramedic training, instructors for District training and the CERT Team, administration, and reimbursable training by the State and other agencies. The 2012 -2013 budget reflects a detailed breakdown of operational, administration and fire prevention overtime. Amended Budget Overtime- Operations 2011 -2012 Call Back $ Held Over $ On Call Safety Officer $ Radio Repair & Maintenance $ Staffing $ PMD Min. Staffing $ Air Compressor Repair $ Nozzle Repair $ General Operations (Including Staffing Maintenance) $ 248,500 148,500 TOTAL - OVERTIME - OPERATIONS $ 430,000 1 $ 330,000 TOTAL - OVERTIME - PREVENTION 1 $ 20,000 1 $ 20,000 Overtime -Beach Patrol $ TOTAL - OVERTIME - BEACH PATROL T $ Overtime - Firewatch TOTAL - OVERTIME - FIREWATCH $ 25,000 $ 30,000 TOTAL - OVERTIME - ADMINISTRATION 1 $ 7,000 1 $ 5,000 Overtime - Special Teams Dive Team - 28 Hours Per Contract $ Budget $ 29,601 HazMat - 36 Hours Per Contract 2012 -2013 7,000 $ 7,000 10,500 $ 10,500 2,000 $ 2,000 7,000 $ 7,000 152,000 $ 152,000 2,000 $ 2,000 1,000 $ 1,000 General Operations (Including Staffing Maintenance) $ 248,500 148,500 TOTAL - OVERTIME - OPERATIONS $ 430,000 1 $ 330,000 TOTAL - OVERTIME - PREVENTION 1 $ 20,000 1 $ 20,000 Overtime -Beach Patrol $ TOTAL - OVERTIME - BEACH PATROL T $ Overtime - Firewatch TOTAL - OVERTIME - FIREWATCH $ 25,000 $ 30,000 TOTAL - OVERTIME - ADMINISTRATION 1 $ 7,000 1 $ 5,000 Overtime - Special Teams Dive Team - 28 Hours Per Contract $ 29,601 $ 29,601 HazMat - 36 Hours Per Contract $ 53,167 $ 53,167 TRT - 60 Hours Per Contract $ 77,570 $ 77,570 Boat Team - 21 Hours Per Contract $ 15,808 $ 15,808 TOTAL $ 176,146 $ 176,146 35 1 11A F' E' I. s E U E FL North Naples Fire Control and Rescue District Overtime- Paramedic Training The financial provision for paramedic overtime training will provide for required traininng and the resulting overtime for the District's paramedics. TOTAL 000 Overtime - Reimburseable (Training and Event) This budget line provides for the payment of overtime for District instructors and members for training which is reimburseable from state or federal funds, as well as overtime required for special events. 6 TOTAL 1 $ 10,000 1 $ 8,000 1 001 - 5220 - 015 -005 TRAINING BONUS - BUDGET LINE #46 Members of the Dive Rescue Team, Technical Rescue Team, Hazmat Team, and Boat Rescue Team who complete 70% of their training receive an annual bonus of $300 each, paid September 30, paid on September 30, per the Collective Bargaining Agreement. Additionally, the Collective Bargaining Agreement provides for one time bonus payments for attaining certain certifications. Amended Budget Budget 2011 -2012 2012 -2013 HazMat (35 Members) $ 10,500 $ 10,500 TRT (30 Members) $ 9,000 $ 9,000 Boat Rescue (16 Members) $ 4,800 $ 4,800 Dive Rescue (27 Members) $ 8,100 $ 8,100 36 ��RH�Ngpt fs;, 161 1A F E E X U gys ». FLT North Naples Fire Control and Rescue District 001 - 5220 - 015 -001 EMPLOYEE HOLIDAY PAY - BUDGET LINE #36 Holiday pay is paid to bargaining unit personnel on shift pursuant to the terms of the Collective Bargaining Agreement. Each shift employees is paid for 11 holidays, 8 hours per holiday, or a total of 88 hours. The paid holidays consisting of New Year's Day, Martin Luther King, Jr.Day, President's Day, Memorial Day, July 4th, Labor Day, Veteran's Day, Thanksgiving Day, Day After Thanksgiving, Christmas Eve and Christmas Day. Payment is made September 30 annually. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL 1 $ 285,246 1 $ 285,246 1 001 - 5220 - 015 -003, 006 EMPLOYEE SICK TIME PAYOUT - BUDGET LINES #48 & #49 Pursuant to the terms of the Collective Bargaining Agreement and Section 10 of District Policies, employees are paid for earned, unused sick time as of September 30 of each fiscal year at 100% of their hourly rate. Employees have the option of receiving payment for all unused sick time, or transferring a portion of the time to personal time for future use. The number of hours which may be transferred to an employee's personal time bank , as well as the maximum accrual of personal time, is defined in the Collective Bargaining Agreement and Section 10 of District Policies. Amended Budget Budget 2011 -2012 2012 -2013 GENERAL FUND $ 505,000 $ 475,000 PREVENTION $ 22,000 $ 22,000 INSPECTION (See Insp. Fee Fund Budget) $ 15,000 $ 15,000 TOTAL $ 542,000 1 $ 512,000 37 16' I 1A oR<++"' F'. E I E E 6: FL North Naples Fire Control and Rescue District 001 - 5220 - 015 -004 EMPLOYEE VACATION PAYOUT - BUDGET LINE #47 Upon separation from the District or upon entering the Florida Retirement System DROP program, employees are paid for their accrued, earned unused vacation hours (up to a maximum of 500 hours) at their hourly rate, pursuant to the Collective Bargaining Agreement and District Policies. Employees accepting the Early Retirement Incentive are entitled to vacation pay on final payment. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL 1 $ 34,000 1 $ 25,000 1 001 - 5220 - 022 - 000,002, 003,004, 005 RETIREMENT - BUDGET LINES #61 -# 66 The employees of the District participate in one of two retirement plans - the Chapter 175 Firefighters' Pension Plan, or the Florida Retirement System. All certified firefighters hired prior to January 1, 1996, and all elected officials and administrative staff participate in the Florida Retirement System (FRS). Employees contribute 3% of their pensionable wages, and employer contribution rates are established by the Division of Retirement and adopted by the Legislature. These rates are effective for their fiscal year, which runs from July 1 to June 30. Contribution rates for the period of July 1, 2012 through June 30, 2013 were established by the legislature during the 2012 legislative session andy reflect the statutory requirement for FRS employees to contribution 3% of wages. However, it must be noted that this contribution has been legally challenged and is currently in the appellate court. It must be considered that this contribution will be deemed unconstitutional, resulting in an increase in the contribution rates for the period effective July 1, 2013. This potential increase for the last quarter of the the fiscal year is reflected in the budgetary amount. Estimated budgeted costs are determined by multiplying anticipated wages of participating employees by the appropriate contribution rate for those employees participating in the Florida Retirement System (FRS) and by multiplying wages by the contribution rate identified by the Pension Plan actuary for those employees participating in the Chapter 175 Firefighters' Pension. Florida Retirement System FRS Retirement Rates Special Risk DROP General Employees Elected Officials Total Participants - 12 -13 - 54 GENERALFUND PREVENTION INSPECTION FUND (See Insp. Fee Fund Budget) Amended Budget Budget 2011 -2012 2012 -2013 $ 692,852 $ 661,766 $ 36,180 $ 37,295 $ 32,768 $ 49,528 See Budget Line #57 See Budget Line #57 $ 715,620 $ 703,800 $ 46,180 $ 44,789 I TOTAL 1 $ 761,800 1 $ 748,589 1 38 16!1 1A FtTN NAp�FS. R F E R C S E '` E: U F� North Naples Fire Control and Rescue District Chapter 175 Firefighters' Pension All firefighters hired by the District after January 1, 1996 participate in the Chapter 175 Firefighters' Pension Plan. Contributions to the plan are funded partially by State Premium Tax Funds, with the balance paid by the District. Currently, the District may utilize up to $1.746 million annually of those state funds to offset the District's required contribution, as determined by an annual actuarial study prepared on behalf of the Pension Plan's Board of Trustees and as the result of collective bargaining in 2007. Effective October 1, 2011, plan participants are required to contribute 3% of pensionable wages to the Chapter 175 plan, which results in a reduction to the District's contribution rate. 001 - 5220 - 021 - 000,001 SOCIAL SECURITY - BUDGET LINES #50 & #51 Employers are required to pay social security taxes at the rate of 6.20% on all wages up to a maximum of $106,800 per employee, and Medicare taxes at the rate of 1.45% on all wages paid to employees. For budgetary purposes, the total wages budgeted are multiplied by 6.20% and 1.45% to arrive at the estimated social security contribution for the 2012 -2013 fiscal year. Amended Budget Budget 2011 -2012 2012 -2013 GENERAL $ 964,738 $ 948,853 PREVENTION $ 59,137 $ 45,997 INSPECTION (See Inspection Fee Fund Budget) $ 33,266 $ 30,395 TOTAL $ 1,057,141 $ 1,025,245 39 Amended Budget Budget 2011 -2012 2012 -2013 Estimated Contribution Rate - 26.57% Total Participants - 100 GENERAL $ 2,199,444 $ 2,089,886 PREVENTION $ 229,600 $ 188,462 INSPECTION (See Inspection Fee Fund Budget) $ - $ - TOTAL I $ 2,429,044 1 $ 2,278,348 001 - 5220 - 021 - 000,001 SOCIAL SECURITY - BUDGET LINES #50 & #51 Employers are required to pay social security taxes at the rate of 6.20% on all wages up to a maximum of $106,800 per employee, and Medicare taxes at the rate of 1.45% on all wages paid to employees. For budgetary purposes, the total wages budgeted are multiplied by 6.20% and 1.45% to arrive at the estimated social security contribution for the 2012 -2013 fiscal year. Amended Budget Budget 2011 -2012 2012 -2013 GENERAL $ 964,738 $ 948,853 PREVENTION $ 59,137 $ 45,997 INSPECTION (See Inspection Fee Fund Budget) $ 33,266 $ 30,395 TOTAL $ 1,057,141 $ 1,025,245 39 161 1 A E "' :tom ' U ` � E FLT.;: North Naples Fire Control and Rescue District 001 - 5220 - 024 -000, 001 WORKERS' COMPENSATION INSURANCE - BUDGET LINES #59 & #60 The District provides worker's compensation insurance coverage for all employees as required by law. One hundred percent of all wages paid are subject to worker's compensation, except for overtime. Only two - thirds of overtime paid is subject to worker's compensation. GENERAL PREVENTION Amended Budget Budget 2011 -2012 2012 -2013 $ 375,000 $ 300,000 $ 15,000 $ 15,000 INSPECTION (See Inspection Fee Fund Budget) $ - $ - TOTAL $ 390,000 $ 315,000 001 - 5220 - 023 - 001,004 SHORT TERM /LONG TERM DISABILITY - BUDGET LINES #52 & #53 Pursuant to the Collective Bargaining Agreement and District Policies, short term (6 months) and long term disability insurance is provided for all employees, excluding elected officials. All premiums are fully paid by the District. The District self insures short term disability coverage. Wages up to a maximum of $1,200 per week are subject to short and long term disability benefits. Cost estimates for budgetary purposes are based on proposed rates for the new fiscal year. Amended Budget Budget 2011 -2012 2012 -2013 GENERAL $ 30,000 $ 40,000 PREVENTION $ 15,000 $ 15,000 INSPECTION (See Inspection Fee Fund) $ - $ - TOTAL I $ 45,000 1 1$ 55,000 40 161 1A E. 1R C U i E FL� { North Naples Fire Control and Rescue District LIFE /DENTAL /HEALTH INSURANCE - BUDGET LINES #54 - #56 For the last several years, representatives of administration and the Local have worked cooperatively to restructure the health insurance plan to reduce costs for the District. By changing the plan design and moving to a higher deductible, the District has saved over $1.4 million dollars over the last two years. LIFE INSURANCE Employees ($50,000) Retirees ($5,000) Commissioners ($5,000) Total -Life Insurance HEALTH INSURANCE Amended Budget 2011 -2012 Annual Cost $ 21,808 $ 135 $ 75 Budget 2012 -2013 Annual Cost $ 14,908 $ 135 $ 75 $ 22,018 $ 15,118 General $ 1,768,568 $ 1,629,709 Prevention $ 158,397 $ 158,397 Commissioners $ 50,855 $ 50,855 Inspection $ - $ - TOTAL - Life & Health Insurance $ 1,999,838 1 $ 1,854,079 001 - 5220 - 023 -009 POST EMPLOYMENT HEALTH ACCOUNT EMPLOYER CONTRIBUTION - BUDGET LINE #58 In 2007 -2008, the District established a Post Employment Health Plan to provide funds for eligible employees' health insurance costs after retirement. The plan is solely employer funded. The District makes an annual contribution of $7,000 per eligible employee. Eligibility is established by Article 21 of the Collective Bargaining Agreement and District Policy Section 14. Current criteria requires an employee to have twenty years of service to be eligible for a District contribution. For those employees with twenty five years of service, a one time election was made to participate in the Post Employment Health Plan or retain the former post retirement benefit of District premium supplementation. The 2012 -2013 budgeted amount reflects the District's annual $7,000 for all eligible employees, as well as the possible one time pay out for employees eligible to retire. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL 1 $ 184,000 1 !$ 182,000 1 41 1 61 1A R F E, I- S E E; FL North Naples Fire Control and Rescue District 001 - 5220 - 023 -002 EMPLOYEE PHYSICALS - BUDGET LINE #68 All personnel employed under the terms of the Collective Bargaining Agreement and all sworn employees covered by Section 25.03 of the District Policies are required to undergo an annual physical performed by the District physician consisting of specified criteria. These services are billed through the employee's health insurance under the wellness provision. Any costs for required components of the physical not covered by the wellness provision of the health insurance plan are paid for by the District. Pursuant to the terms of Section 25.03 of District Policies, all non -sworn administrative staff have the option of an annual physical, which is funded in the same manner as those provided for bargaining unit employees. The District also provides fit for duty and pre - employment physical exams, via the District Physician. The District pays 100% of these costs. Estimated costs for the 2012 -2013 fiscal year are based on the cost for each category of physical exam provided pursuant to the agreement between the District and the District Physician, Dr. Paul Hobaica, Amended Budget 2011 -2012 Budget 2012 -2013 TOTAL $ 35,000 1 $ 35,000 001 - 5220 - 099 -007 RETIREMENT RECOGNITION- BUDGET LINE #69 The 2012 -2013 General Fund Budget contains provision for an expenditure of $1,000 to provide retirement recognition acknowledgments pursuant to District Policy. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ 1,000 $ 1,000 001 - 5220 - 025 -000 UNEMPLOYMENT INSURANCE - BUDGET LINE #67 The District is self- insured for unemployment claims; that is, the State pays the approved claim based on their criteria and the District is required to reimburse the State for the claim. The 2011- 2012 budget contains provision for compensation any former employees who ay utilize unemployment benefits. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ 5,000 $ 5,000 42 ��p(iN�NApFS, 1 1a R. F E I S E E' North Naples Fire Control and Rescue District 001 -5220- 045 -000 OPERATING EXPENSES LIABILITY, AUTO AND BUILDING INSURANCE- BUDGET LINE #80 The District maintains general liability, auto, property, accident, sickness and umbrella coverage through VFIS Insurance Company. Cost projections are based on current premiums plus an additional 8 %. a Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ 265,000 $ 285,000 001 - 5220 - 041 -001, 002,100 - 106 COMMUNICATIONS - BUDGET LINE #81 The Communications budgets lines provide for the District's expenditures for the repair and maintenance of all radios. The 2012 -2013 budget reflects an increase of $4,600 or as compared to the prior year's budget due to the increase in price of portable radio batteries. Amended Budget Budget PARTS/REPAIRS 2011 -2012 2012 -2013 100 Portable Batteries $ 2,000 $ 5,000 VHF Mobile Radios $ 1,000 $ 1,000 Replacement Headsets $ 900 $ 900 Chargers $ 900 $ 2,500 Collar Microphones $ 1,000 $ 1,000 Repair $ 4,500 $ 4,500 TOTAL 1 $ 10,300 1 $ 14,900 43 001 - 5220 - 043 -000. 001 - 010 UTILITIES - BUDGET LINE #83 As with the provision for telephone services, the amount provided in the utilities budget line is determined by actual current year fiscal expenses. The 2012 -2013 budget represents a slight decrease of $21, as compared to the prior year's budget. 161 1A Budget �p�14i�Ngp�FS:,` 2011 -2012 F A 11 E Station 40 $ R > C` E U $ 17,700 FL North Naples Fire Control and Rescue District 001 - 5220 - 041 -000, 041 -111 -121 12,100 Station 43 $ TELEPHONE - BUDGET LINE #82 $ The provision for telephone services includes the cost of telephone service for all District facilities, the cell phone contract cost, the cost of the data lines, data cards and telephone maintenace and Repair. Budgeted amounts represent the current year costs of all components, including contracts in effect for data lines and cell phone service. The 2012 -2013 budgeted amount represents a decrease of $14,100 or 8% as compared to the prior year budget. $ 67,050 Amended Budget Budget Station 46 2011 -2012 2012 -2013 Station 40 $ 3,100 $ 3,600 Station 42 $ 2,600 $ 2,800 Station 43 $ 2,200 $ 2,300 Station 44 $ 8,400 $ 2,600 Station 45 (Includes ethernet $ 1,400 connections) $ 99,300 $ 99,000 Station 46 $ 2,300 $ 2,600 Station 47 $ 2,600 $ 2,600 Taylor Road Facility $ 2,500 $ 1,000 Long Distance Service $ 2,800 $ 2,800 Cell Phones and Network Access - Adj. Apparatus $ 45,600 $ 40,000 Telephone Maintenance /Service $ 5,000 $ 3,000 Data Cards $ 199,979 Miscellaneous (Including Other Locations) 44 TOTAL $ 176,400 $ 162,300 001 - 5220 - 043 -000. 001 - 010 UTILITIES - BUDGET LINE #83 As with the provision for telephone services, the amount provided in the utilities budget line is determined by actual current year fiscal expenses. The 2012 -2013 budget represents a slight decrease of $21, as compared to the prior year's budget. Amended Budget Budget 2011 -2012 2012 -2013 Station 40 $ 17,500 $ 17,700 Station 42 $ 12,600 $ 12,100 Station 43 $ 17,600 $ 17,700 Station 44 $ 18,400 $ 18,100 Station 45 $ 67,050 $ 73,300 Station 46 $ 23,300 $ 23,700 Station 47 $ 7,900 $ 8,600 Taylor Road $ 26,200 $ 26,200 Nursery Lane $ 1,400 $ 1,300 Carlisle $ 979 $ 979 Oakes Property $ 300 $ 300 Misc - Unforseen Costs Due to Vendor Adj. $ 6,771 TOTAL $ 200,000 $ 199,979 44 161 1A4 ; R Eye. E FL�.= North Naples Fire Control and Rescue District 001 - 5220 - 046 -009, 046 -100 - 103 VEHICLE MAINTENANCE AND REPAIR - BUDGET LINE #84 The District operates a vehicle and apparatus maintenance facility and employs two full time mechanics to service the fleet. The purchase of parts to accomplish these repairs, as well as other anticipated maintenance items and services, excluding fuel and oil, are reflected in this expense line. Additionally, the cost for external repair services is included to provide for services which cannot be performed at our facility. The 2012 -2013 amount budgeted reflects a decrease of $125,500 or 31% due to the provision for engine rebuilds for E44, and P46, and the Aerial Repair for E47 required in the 2011 -2012 year. Outside Repairs- Apparatus Apparatus Parts Annual Inspection of Ladders, Aerial, Pumps Rebuld Engine - E44 Rebuild Engine - P46 Rebuild Transmission - E46 Aerial Repair - E47 Staff Vehicle Maintenance Amended Budget 2011 -2012 $ 75,000 $ $ 179,000 $ $ 6,000 $ 20,000 $ 20,000 $ 50,000 $ 60,000 12 Budget 2012 -2013 50,000 159,000 6,500 • 111 $ 60,000 Total $ 410,000 1 $ 284,500 ik, 6 1A 1-- ��pTN NAp<fs, F ?, ' E R " Cr E , *. ,a U E ";. FL ;t North Naples Fire Control and Rescue District 001 - 5220 - 046 -010, 013, 146 -101 - 224 BUILDING MAINTENANCE - GENERAL - BUDGET LINE #85 The District operates and maintains 7 fire stations, administrative and fire prevention headquarters, and a shop /maintenance facility. Contained within Budget Line 65 - Building Maintenance - General are provisions for routine repair and maintenance items and services for all of the District's facilities. Services needs vary from weekly, monthly and annually, to an as needed basis. Some service or maintenance /repair items cannot accurately be assigned to a specific station. It is difficult to anticipate which station might need glass replaced, for example, or overhead door repair. Therefore, this line provides for repair and maintenance of items by type of Service or repair rather than by location of facility. The amount budgeted in 2012 -2013 reflects a decrease of $5,400 as compared to the the prior year's budget. This increase is due to the decrease of payment to an outside vendor resulting in assumption of additional duties by staff. Outside Maintenance -All Facilities Lawn Service - (Inc. s p ri n k l e rs /weed /fe rt. ) Landscape Maintenance Bay Door Service and Repair Glass Replacement Lift Station Service & Repair Pest Control Fuel Pump Service & Repair Generator Repairs and Service Fuel Tank Repair /Service Lake Maintenance and Repair (St. 45) Lawn Sprinkler Repair Outdoor Electric Repair & Service Miscellaneous Outside Repairs /Trg. Tower Replace A/C Comp /Handler Vacant Property Maintenance Total- Outside 46 Amended Budget Budget 2011 -2012 2012 -2013 $ 50,000 $ 50,000 $ 5,000 $ 9,000 $ 9,000 $ 7,000 $ 1,000 $ 1,000 $ 5,500 $ 5,500 $ 4,500 $ 4,500 $ 2,000 $ 2,000 $ 8,500 $ 8,500 $ 3,000 $ 2,000 $ 2,000 26,000 $ 2,500 $ 2,000 $ 3,000 $ 3,000 $ 17,000 $ 17,000 $ 9,000 $ 9,000 $ 10,000 $ 7,000 $ 132,000 $ 154,500 46 161 IA� �ogtraErµai��F E Y S R c E U. EF 'FL North Naples Fire Control and Rescue District Inside Maintenance -All Facilities Electrical Repairs and Service $ 9,000 $ 7,000 Plumbing Repairs and Service $ 3,000 $ 3,000 A/C and Ice Machine Maintenance Contract $ 12,000 $ 12,500 A/C and Ice Machine Unexpected Repairs $ 9,000 $ 8,000 Air Conditioning -Duct Repair /Inspection /Clg. $ 3,000 $ 2,500 Appliance Repair and Service $ 2,500 $ 2,000 Fire Alarm Testing /Monitoring $ 5,100 $ 5,800 Fire Alarm Repairs and Service $ 2,500 $ 2,500 Fire Sprinkler Testing $ 2,700 $ 3,300 Fire Sprinkler Repairs and Service $ 2,500 $ 2,500 Hood /Extinguisher Testing $ 2,000 $ 2,000 Hood /Extinguisher Repairs and Service $ 1,000 $ 1,000 Carpet/Furniture Cleaning $ 1,500 $ 1,500 Miscellaneous Inside Repairs $ 12,000 $ 12,000 Maintenance Tools and Equipment $ 1,500 $ 1,000 Maintenance Contract - Fitness Equipment $ 4,500 $ 4,500 General Maintenance Supplies $ 3,000 $ 3,000 Station Audio and Visual Equipment $ 1,800 $ 1,600 Carpet/Furniture Replacement (Non - Capital) $ - $ - Total- Inside Maintenance $ 78,600 $ 75,700 Inside /Outside - Handyman $ 30,000 $ 5,000 TOTAL $ 240,600 1 $ 235,200 47 161 1A �p�iSN NAp� fs;t r R R C: E - U F�E ,. L North Naples Fire Control and Rescue District The following budget lines represent expenditure amounts for individual stations. The 2012 -2013 budget lines for indvidual stations reflect specific items which need to be purchased as identified by Support Services and a general amount for repair and maintenace, since these items cannot always be identified when the budget is created. 001 - 5220 - 046 -300, 301 BUILDING MAINTENANCE - STATION #40- BUDGET LINE #86 Station Repair and Maintenance $ Mattresses (6) $ Amended Budget Budget 2011 -2012 2012 -2013 1,600 $ 1,000 - $ 2.990 TOTAL I $ 1,600 1 $ 3,990 001 - 5220 - 046 -302, 303 BUILDING MAINTENANCE - STATION #42- BUDGET LINE #87 Station Repair and Maintenance Computer in Lts. Office Flag Pole /Parking Lot Light Mattress Gym Equipment Area Remodel Amended Budget 2011 -2012 $ 1,200 $ 800 $ 300 $ 750 Budget 2012 -2013 $ 1,200 $ 5,500 TOTAL $ 3,050 1 $ 6,700 001 - 5220 - 046 -304. 305. 306 BUILDING MAINTENANCE - STATION #43- BUDGET LINE #88 Amended Budget Budget 2011 -2012 2012 -2013 Station Repair and Maintenance $ 1,000 $ 1,000 Replace Carpet with Laminate -Day Room /Office $ 3,400 $ 3,000 Miscellaneous Equipment $ - $ 500 TOTAL $ 4,400 $ 4,500 IN 161 1A E -,. kI & Si R C; E : t U . s„ E North Naples Fire Control and Rescue District 001 - 5220 - 046 -307, 308 BUILDING MAINTENANCE - STATION #44- BUDGET LINE# 89 Amended Budget Budget 2011 -2012 2012 -2013 Station Repair and Maintenance $ 1,700 $ 1,500 Laminate Floor in Bedrooms $ - Flagpole Light $ 300 Mattresses (3) $ 1,495 TOTAL $ 2,000 1 $ 2,995 001 - 5220 - 046 -309, 310 BUILDING MAINTENANCE - STATION #45- BUDGET LINE #90 Amended Budget Budget 2011 -2012 2012 -2013 Station Repair and Maintenance $ 4,500 $ 4,500 Recliners (3) $ - $ 1,800 Storage Unit - Men's Restroom $ 300 $ - Laminate in Radio Room $ 3,100 $ - Mattresses (3) $ 1,320 TOTAL $ 7,900 1 $ 7,620 001 - 5220 - 046 -311, 312 BUILDING MAINTENANCE - STATION #46- BUDGET LINE #91 Amended Budget Budget 2011 -2012 2012 -2013 Station Repair and Maintenance $ 1,500 $ 1,500 Gear Room A/C Unit $ 450 $ - TOTAL $ 1,950 1 $ 1,500 001 - 5220 - 046 -313, 314 BUILDING MAINTENANCE - STATION #47- BUDGET LINE #92 Amended Budget Budget 2011 -2012 2012 -2013 Station Repair and Maintenance $ 2,000 $ 2,000 TOTAL $ 2,000 $ 2,000 001 - 5220 - 046 -315 BUILDING MAINTENANCE - SUPPORT SERVICES - BUDGET LINE #93 Amended Budget Budget 2011 -2012 2012 -2013 Miscellaneous Maintenance Supplies $ 3,000 $ 2,500 49 161 ;Ip�111 11A E I 5 R C E istt V �EFL Y: North Naples Fire Control and Rescue District TOTAL $ 3,000 1 $ EQUIPMENT REPAIR & MAINTENANCE IA4 The cost provisions for the repair and maintenance of fire, SCBA Compressor (formerly referred to by the brand name "MAKO "), fire equipment, computer equipment, and maintenance of the fire hydrants in the District are contained in the budget lines below. 001 - 5220 - 046 -006, 600, 700 FIRE EQUIPMENT REPAIR & MAINTENANCE - BUDGET LINE #94 Scott Airpack Repairs & Annual Flow Test Hurst Equipment Repair & Maintenance Hose Testing Normal Repair & Maintenance of Tools /Equip. Amended Budget 2011 -2012 $ 10,000 $ 4,200 $ 13,000 $ 4,000 Budget 2012 -2013 $ 14,000 $ 5,000 $ 9,000 TOTAL $ 31,200 1 $ 28,000 001 - 5220 - 046 -007 SCBA COMPRESSOR REPAIRS - BUDGET LINE #95 Amended Budget Budget 2011 -2012 2012 -2013 Quarterly Maintenance Program $ 3,300 $ 3,300 Misc. Parts and Repairs $ 700 $ 700 TOTAL $ 4,000 ! 1 $ 4,000 001 - 5220 - 046 -008 Nozzle Repair Parts NOZZLE REPAIR & REPLACEMENT - BUDGET LINE #6 Amended Budget 2011 -2012 N 1,500 $ Budget 2012 -2013 1,500 TOTAL $ 1,500 $ 1,500 50 161 1A to " y E. � FL " - - North Naples Fire Control and Rescue District 001 - 5220 - 051 -002, 100 - 105 COMPUTER MAINTENANCE - BUDGET LINE #97 The computer maintenance budget provides for the purchase of software, regardless of the cost since software is not a fixed asset, hardware costing less than $1,000, maintenance and updates for existing software and new software. The 2012 -2013 budgeted total reflects an increase of $5,000, largely due to the inclusion of the transition of the fire prevention inspection software. 51 Amended Budget Budget ITEM 2011 -2012 2012 -2013 One Step Software Maintenance (Prevention) $ 8,300 $ - Motorola Maint. (Printrak & Premier MDC) $ 6,015 $ 7,000 Symantic Anti -Virus Software $ 1,950 $ 2,650 Red Alert Maintenance $ 7,000 $ 7,000 Communication Annual Software Renewal $ 700 $ 700 Website Hosting & Updates $ 100 $ 2,050 Backup Parts & Verizon Repeaters(Computers in Apparatus) $ 2,000 $ 2,000 Email Annual Renewal $ 15,000 $ 15,000 ImageTrend Mapping $ 5,000 $ 2,500 ImageTrend EMS Per Call Report Charge $ 10,000 $ 10,000 GIS Anno Mapping Upgrade /Maint. $ 7,500 $ 7,500 Astaro Firewall Maintenance $ 4,000 $ 4,000 EMS Jane $ 20,000 $ - Fire Prevention Software Conversion $ - $ 25,000 Software Updates - Adobe, Publisher, Visio, Crystal Reports $ - $ 4,665 Barracuda Annual Backup $ 500 $ 3,000 Cummings Software -Shop $ 2,000 $ 2,000 RediAlert Software $ - $ 1,800 Computer Workstation Replacements $ 10,000 $ 8,200 Software Licenses $ 2,500 $ 2,500 Great Plains Maintenance $ 4,000 $ 4,000 Total $ 106,565 $ 111,565 Hardware Miscellaneous Hardware & Software $ 5,000 $ 5,000 TOTAL $ 111,565 $ 116,565 51 161 "'�ZN NAfi �jpK lFS, (F E` I b; r S R ` C= E U. 1i�S7"F�.E s L North Naples Fire Control and Rescue District 001 - 5220 - 046 -011, 800 HYDRANT MAINTENANCE - BUDGET LINE #98 1A + The estimated cost for hydrant maintenance services performed by the District is based on current year actual cost and an analysis of the cost over the last four years. The amount provided for in the 2012 -2013 fiscal year reflects a decrease of $62,000, or 69% because there is no further payment due to Collier County for the assumption of thel hydrants in the District located in front of backflow devices on the County's water lines. Amended Budget Budget 2011 -2012 2012 -2013 Hydrant Maintenance $ 9,000 $ 8,000 Contribution to County for Hydrant Maintenace for Hydrants in Front of Backflow Device $ 66,667 $ - Hydrant Repairs (Outside Vendor) $ 14,333 $ 20,000 TOTAL $ 90,000 $ 28,000 001 - 5220 - 052 -004, 600 - 604 EMERGENCY MEDICAL /ALS SERVICES/ SUPPLIES - BUDGET LINE #99 The Board of Fire Commissioners has identified the ALS program as a District priority. The 2012- 2013 budget contains provision for the replacement of medical supplies necessary to provide the Advanced Life Support services to the residents of the District. Provision is also made for the annual maintenance on the District owned Zoll Monitors, medical equipment, repair and recertifications. The 2012 -2013 budget reflects an increase of $3,900 as compared to the prior year's budget. Amended Budget Budget 2011 -2012 2012 -2013 Medical Supplies $ 40,000 $ 35,000 Medical Reporting Software System Maintenance See computer budget See computer budget Oxygen Refill and Service $ 9,000 $ 10,000 Florida CEU Recertification Fee (Image Program: Trend) $ - $ 500 Medication Dispense /Security System -lease $ $ 8,500 Miscellaneous $ 1,900 $ - Annual Zoll Monitor Maintenane - District - EMS Travel & Per Diem $ Units $ 12,700 $ 13,500 TOTAL $ 63,600 $ 67,500 Note: Total cost to maintain ALS Program: 2011 -2012 2012 -2013 Supplies and Non - Capital Equipment $ 63,600 $ 67,500 Capital Purchases $ 15,000 $ - EMS Travel & Per Diem $ - $ 1,000 Recertifications $ 9,500 Paramedic College Courses /Seminar $ 5,000 $ - 52 161 16 RZN NAA� �E V, Uo a E�^ FL ,_ North Naples Fire Control and Rescue District Medical Director $ 48,000 $ 30,000 $ 131,600 $ 108,000 001 - 5220 - 051 -000 OFFICE SUPPLIES - BUDGET LINE #100 The budget amount for this expense line was derived by comparing the average office supply expense for the last four fiscal years with the projected total expense for the current year. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ 25,000 1 $ 25,000 001 - 5220 - 051 -003 OFFICE SUPPLIES - PREVENTION - BUDGET LINE #101 Fire Prevention /Inspection Forms and Contracts & Mis. Supplies $ Amended Budget Budget 2011 -2012 2012 -2013 3,000 $ 2,000 - T - TOTAL I $ 3,000 1 $ 2,000 001 - 5220 - 052 -001, 100 - 102 PROTECTIVE GEAR - BUDGET LINE #102 The Protective Gear budget line provides for replacement of protective gear (excluding bunker pants and coat, which is identified as a capital asset), and the purchase of protective gear for new employees. This expense line also provides for the mandatory inspection, cleaning and repair of existing protective gear. The 2012 -2013 budget reflects an increase of $2,500 or 6% as compared to the prior year's budget. ITEM Gloves, Hoods, Helmets, Visors Inspection, Cleaning & Repair Extractor Maintenance Unexpected Gear Repair Wildland Gear Amended Budget 2011 -2012 $ 7,000 $ $ 22,000 $ $ 500 $ $ 1,500 $ $ 5,000 $ Budget 2012 -2013 9,500 25,500 2,000 2,000 Bunker Boots s,uuu i 4i i,uuu TOTAL $ 39,000 11 $ 42,000 53 161 1 Ap�FS;, F ,` E �I 1 . Si yR C, �E''����``�� U, \ �E, FL North Naples Fire Control and Rescue District 001 - 5220 - 052 -002, 200 - 206 UNIFORMS - BUDGET LINE - LINE #103 Pursuant to Article 17 of the Collective Bargaining Agreement and Section 16 of District Policies, each bargaining unit and non - bargaining unit sworn employee is alloted a specific dollar amount per year for the purchase of uniforms. In addition the District also provides uniforms on a limited bases for administrative staff, and two polo shirts for each Fire Commissioner. This budget line also provides for the replacement of sworn employees' boots and badges required resulting from promotions. The 2012 -2013 budgeted amount reflects an increase of $15,500, or 39% as compared to the prior year. This increase is due to the provision for funds unspent by employees and available for the next year's use pursuant to the Collective Bargaining Agreement. Amended Budget Budget 2011 -2012 2012 -2013 Annual Uniform Allotman Per Contract $ 32,500 $ 40,000 Non - Bargaining Employees $ 5,000 $ 5,000 Honor Guard $ 2,000 $ 2,000 Commissioners $ 500 $ 500 TOTAL $ 40,000 1 $ 47,500 001 - 5220 - 052 -007 HURRICANE/EMERGENCY SUPPLIES - BUDGET LINE 104 This budget line provides for the purchase of items necessary to have on hand during a declared state of emergency, including chain saws, replacement blades, leasing of heavy equipment, and food and water for employees, other emergency service personnel and volunteers housed at District facilities. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ 5,000 1 $ 5,000 001 - 5220 - 052 -000, 301 - 303 STATION SUPPLIES - BUDGET LINE #105 Provision for basic supplies for all stations is made within this budget line. The amount provided for in the 2012 -2013 budget reflects no increase as compared to the prior year. Amended Budget Budget 2011 -2012 2012 -2013 Cleaning & Maintenance Supplies $ 30,000 $ 30,000 54 161 lA 4 4C(N NAPS R- E C` E s U FL North Naples Fire Control and Rescue District TOTAL 1 $ 30,000 $ 30,000 001 - 5220 - 051 -001 OFFICE EQUIPMENT (NON- CAPITAL)- BUDGET LINE #106 The Office Equipment (Non - Capital) budget line provides for the purchase of small office equipment (items with an individual cost of less than $1,000 such as printers and fax machines), printer cartridges and the lease and maintenance fees for photocopy machines. The 2012 -2013 budget reflects no increase as compared to the 2011 -2012 budgeted amount. The amount provided remains the same, largely due to the copier leases and maintenance agreements, which contractually do not decrease during the 2012 -2013 year. ITEM Copier Leases & Maintenance Postage Machine Lease Printer Repair & Maintenance Printers for Apparatus Printer Cartridges /Supplies Misc. Office Equip. Amended Budget 2011 -2012 $ 30,000 $ 1,000 $ 3,000 $ 3,000 $ 3,000 Budget 2012 -2013 $ 28,000 $ 1,000 $ 3,000 $ 5,000 $ 2,000 $ 1,000 TOTAL $ 40,000 $ 40,000 001 - 5220 - 051 -004 OFFICE EQUIPMENT- NON - CAPITAL - PREVENTION - BUDGET LINE #107 As with office supplies, the Fire Prevention Bureau submits an annual list of non - capital office equipment requirements for items specific to the Bureau. The 2012 -2013 cost budgeted reflects a decrease of 37% as compared to the 2011 -2012 budgeted amount. Amended Budget Budget 2011 -2012 2012 -2013 Miscellaneous Items $ 1,350 $ 800 TOTAL $ 1,350 1 $ 800 55 �FtiH NAp�F °:, R. 5 R C, E - _rip U ti, E FL� 161 lA q North Naples Fire Control and Rescue District 001 - 5220 - 064 -001, 500 - 505 FIRE EQUIPMENT- NON - CAPITAL - BUDGET LINE #108 Contained within the Fire Equipment (non - capital) budget line are provisions for the purchase of fire equipment with a cost of less than $1,000 per item. The amount provided for in the 2012 -2013 budget reflects a decrease of $5,000 or 9% as compared to the prior year. Foam & Absorbant Batteries Hurst Hydraulic Hose Replacement Nozzle and Hose Replacement Miscellaneous Equipment TOTAL 001 - 5220 - 052 -008 Amended Budget 2011 -2012 $ 12,500 $ $ 2,500 $ $ 2,000 $ $ 30,000 $ H 00 1 $ Budget 2012 -2013 12,500 SHOP EQUIPMENT /SUPPLIES - NON - CAPITAL - BUDGET LINE #109 25,000 12.500 50,000 The Shop Equipment- Non - Capital & Supplies budget line provides for the purchase of small equipment costing less than $1,000 and basic supplies for the shop /maintenance facility. The 2012 -2013 budgeted amount reflects an increase of $3,000 or 43% to provide for necessary supplies and equipment to operate the shop facility. 56 Amended Budget Budget 2011 -2012 2012 -2013 Miscellaneous Small Tools and Equipment $ 2,000 $ 5,000 Shop Towels and Rags $ 500 $ 500 NFPA Books $ - $ - Electrical Terminal and Brass Assortment $ 4,500 $ 4,500 Miscellaneous Supplies Oil, etc) $ - $ - TOTAL $ 7,000 $ 10,000 56 161 ,r'{4i NAp f F :r E' I Si R xs, c C E U FL North Naples Fire Control and Rescue District 001 - 5220 - 052 -009 WAREHOUSE /LOGISTICS SUPPLIES & EQUIPMENT- BUDGET LINE #110 I A � The Warehouse /Logistics Supplies & Equipment budget line provides for supplies and small equipment required to operate the warehouse and logistics center for the District, including supplies to clean and maintain protective equipment. The 2012 -2013 budgeted amount reflects no increase as compared to the 2011 -2012 budget. Amended Budget Budget 2011 -2012 2012 -2013 Laundry Soap & Supplies for Bunker Gear $ 900 $ 900 Miscellaneous Shipping /Receiving Supplies $ 100 $ 100 TOTAL $ 1,000 $ 1,000 001 - 5220 - 031 -000, 100 - 108 PROFESSIONAL FEES - BUDGET LINE #111 The District routinely utilizes a large variety of professional services, including legal, computer support, and the employee assistance program. Because the extent of services required cannot always be determined for the coming fiscal year, current year projections are used to estimate anticipated future costs, making allowances for fee increases. The 2012 -2013 Professional Fees budget reflects a decrease of $33,000 or 14% as compared to the prior year. Legal Fees (Including Legislative) Markham, Norton, Mostettler & Co. (non- audit) GASB 45 Actuarial Study Computer Service Benefit Consultant Medical Director Miscellaneous Professional Fees Amended Budget Budget 2011 -2012 2012 -2013 $ 110,000 $ 100,000 $ 1,000 $ 8,000 $ 25,000 $ 36,000 $ 48,000 $ 2,000 $ 1,000 $ 8,000 $ 25,000 $ 18,000 $ 30,000 $ 15,000 TOTAL $ 230,000 $ 197,000 57 161 1A ��p(i'�N NAp�Fs F . E a R C E s -•rey EU .. FL North Naples Fire Control and Rescue District 001 - 5220 - 049 -009 COLLIER COUNTY PROPERTY TAX APPRAISER'S FEES - BUDGET LINE #112 Estimated fees are computed based on the budget of the Collier County Propery Appraiser's Office, and are provided to the District via written corrrespondence from that office. These fees constitute the District's share of the Property Appraiser's annual budget, which is how the Property Appraiser is compensated for providing property tax assessments to the District. Amended Budget Budget 2011 -2012 2011 -2012 TOTAL $ 195,010 $ 201,148 001 - 5220 - 049 -000 COLLIER COUNTY TAX COLLECTOR FEES - BUDGET LINE #113 The Collier County Tax Collector receives an annual fee for collecting and distributing Ad Valorem taxes to the District. The cost is based on Section 192.091, Florida Statute, and utlizes a formula based on Ad Valorem collected. 001 -5220- 032 -000 AUDITOR FEES - BUDGET LINE #114 The District is required by law to undergo an annual audit by an independent auditing firm and must submit an audited financial statement to the Auditor General on an annual basis. Estimated fees are based on current year expenditures and reflect a decrease of $10,000, or 17 %. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ 60,000 $ 50,000 58 Amended Budget Budget 2011 -2012 2012 -2013 Estimated Tax Revenue $ 21,085,731 21,144,079 Collector's Fees: 3% of first $50,000 $ 1,500 $ 1,500 2% on Balance $ 420,715 $ 421,882 Postage $ 2,700 $ 2,700 TOTAL $ 424,915 $ 426,082 001 -5220- 032 -000 AUDITOR FEES - BUDGET LINE #114 The District is required by law to undergo an annual audit by an independent auditing firm and must submit an audited financial statement to the Auditor General on an annual basis. Estimated fees are based on current year expenditures and reflect a decrease of $10,000, or 17 %. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ 60,000 $ 50,000 58 161 ��o SH Naptfs, I Si R C x . E North Naples Fire Control and Rescue District 001 - 5220 - 049 -004 1A `Y SPECIAL ASSESSOR'S FEE FOR ST. #44 -WATER /SEWER- BUDGET LINE 115 This assessment reflects the District's portion of the water and sewer assessment allocated to Station #44 by the County. Collier County Emergency Services pays 38% of this assessment and the District pays 62% of the assessment. The amount provided for in the 2012 -2013 budget reflects no increase based on the actual cost incurred during the 2011 -2012 fiscal year. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ 5,000 1 $ 5,000 001 - 5220 - 040 -000 101 - 105 200 300, 400, 500, 600, 700, 800 TRAVEL AND PER DIEM - BUDGET LINE #116 This account reflects all travel and per diem reimbursement expenses for all conferences, seminars and employee and Commissioner travel outside of the District boundaries. Because budget requests for training, seminars and conferences are submitted as much as one year in advance of the event, the exact location and associated travel costs are often unknown and therefore costs are estimated. Where possible, the associated expense budget line has been identified. The 2012 -2013 budget reflects an increase of $2,500 to accommodate necessary travel for various recertifications. Travel /Per Diem - Operations: Training Emergency Medical Service Boat Team Dive Team TRT Team K -9 Team CERT Team HazMat Travel /Per Diem Operations Essential Travel, Including Legislative Session Travel /Per Diem - Prevention Training Travel /Per Diem - Administration /CommissionerslEVT Reimbursable Travel & Per Diem (Funded Training) Amended Budget Budget 2011 -2012 2012 -2013 $ - $ 1,000 $ - $ 1,000 5,000 $ 5,000 $ 1,500 wt 161 1A� �D�ZN NAp1FS; F E� I R 7 C. , E U. 0 ` E; North Naples Fire Control and Rescue District Miscellaneous $ $ TOTAL L $ 5,000 1 '$ 7,500 001 - 5220 - 048 -000 PUBLIC INFORMATION OFFICE - BUDGET LINE #117 The District employs one full time Public Information Officer, who is tasked with the development, implementation and coordination of all public information programs, including providing information to the media and maintaining the District's photographic records. The 2012 -2012 budget reflects a no change in the budgeted amount as compared to the prior year's budget. Amended Budget Budget ITEM DESCRIPTION 2011 -2012 2012 -2013 Miscellaneous Supplies $ 900 $ 900 Newsletter Total Items $ 900 $ 900 MEMBERSHIPS Florida Association of PIOs $ 50 $ 50 Florida CERT $ 50 $ 50 Florida Fire Chief's Association $ - $ - Total Memberships $ 100 $ 100 TOTAL $ 1,000 1 $ 1,000 001 - 5220 - 048 -001, 101 - 103 PUBLIC EDUCATION OFFICE - BUDGET LINE #118 The expenses provided in this budget line fund the public education programs offered throughout the year to the residents and visitors of the community, and includes the District's promotion of public safety. The 2012 -2013 provision reflects a decrease of $1,500, or 10 %, as compared to the 2011 -2012 budget. Halloween Open House General Fire Safety Explorer Post #2297 Venturing Crew #2001 Fire Safety Programs Pulic Awareness EducationMebsite Amended Budget Budget 2011 -2012 2012 -2013 $ 3,000 $ 3,000 $ 9,500 $ 9,500 $ 2,500 $ 1,000 TOTAL $ 15,000 $ 13,500 9 161 �` SN Npp E U, FL North Naples Fire Control and Rescue District 001 - 5220 - 052 -003 VEHICLE FUEL & OIL - BUDGET LINE 119 lA � This expense line reflects vehicle fuel and oil for all District apparatus and vehicles. Because of the fluctuation of gasoline and diesel prices, and the inability to accurately predict what those prices will be in the coming fiscal year, especially in light of the recent significant increases, cost estimates for budgeting purposes have been made by based on current year expenditures Amended Budget 2011 -2012 DISTRICT VEHICLES 8 Engines 4 Aerials 1 Telesquirts 1 Water Tender 4 Brush Trucks 42 Staff Cars 2 Rescues 1 Reserve Engine 4 Boats 1 Antique Engine 2 ATVS (Beach) 3 SRUs Budget 2012 -2013 TOTAL $ 220,000 $ 220,000 61 161 ��RSH NAA�FS F E Sa R 1 g s:,,:.. U . E FL , North Naples Fire Control and Rescue District 001-5220-054-911,-001, 002 201 - 203 301 - 303, 701, 801 - 806, 901 - 910 TRAINING AND EDUCATION COURSES AND PROGRAMS BUDGET LINE #120 1 A � This budget line reflects payment of the cost of public college courses, Florida State Fire College courses, and paramedic college courses. The 2012 -2013 budget reflects an increase of $19,000 as compared to the prior year's budget due to the provision for biannual paramedic recertifications and reimbursable USAR training. Florida State Fire College, Public College & Paramedic $ TOTAL $ Operations: Training Division Promotional Testing Total -Training Division Emergency Medical Services EMT /Paramedic Recert & Testing Total - Emergency Medical Services Dive Team PSI Training (Two Positions) Total - Dive Team HazMat Team Adjuncts Total - HazMat Team Technical Rescue Team USAR Membership (REIMBURSEABLE) Training and Adjunct Total - Technical Rescue Team Boat Team Oil Spill, SAR Total - Boat Team Administration Payroll Certification Conference HR Collier Monthly Seminars & Annual Conference Amended Budget 2011 -2012 Budget 2011 -2012 15,000 $ 18,000 15,000 $ 18,000 10,000 $ 7,000 10,000 $ 7,000 $ 5,200 $ 9,500 $ 5,200 $ 9,500 $ 3,000 $ - $ 3,000 $ 1,000 $ - $ 1,000 $ - $ 7,850 $ - $ 350 $ - $ 8,200 $ 500 $ 500 $ 300 $ 300 $ 500 $ 500 62 161 lA �aR�H NNp�FS`. Budget 2011 -2012 F E' $ 1,000 $ - $ 2,000 I S E U 1,000 $ 2,000 $ 1,000 FL� North Naples Fire Control and Rescue District $ Mechanics Training - EVT $ 500 $ 500 Professional Development $ 200 $ 1,000 FDIC /Fire Rescue East $ - $ 1,000 FASD Conferences /Seminars $ 500 $ 700 IAFF Chiefs Conference $ - - Total - Administration $ 2,000 $ 4,000 TOTAL TRAINING COURSES /CONF. $ 17,200 $ 33,200 TOTAL - TRAINING AND EDUCATION $ 32,200 $ 51,200 001 - 5220 - 054 -821 - 830 TRAINING - SUPPLIES AND EQUIPMENT - BUDGET LINE #122 The expenses contained within this budget line are for the supplies and equipment required for operational training. The 2012 -2013 budget reflects an 11 % reduction compared to the prior year. Software and Videos Books (Including College Course Books) Smoke Machine Supplies Props and Training Supplies Auto Extrication Training Miscellaneous Amended Budget Budget 2011 -2012 2012 -2013 $ 1,000 $ - $ 2,000 $ 1,000 $ 2,000 $ 1,000 $ 1,000 $ 1,000 $ 2,000 $ 1,000 $ 1,000 $ 1,000 TOTAL $ 9,000 1 $ 5,000 001 - 5220 - 099 -000 MISCELLANEOUS EXPENSE - BUDGET LINE 123 The Miscellaneous Expense budget line provides for expenses, often one -time in nature, which cannot be categorized to another expense line. The 2012 -2013 budgeted amount reflects no increase. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ 10,000 $ 10,000 63 161 1A F E! R ;` C E E + FL� North Naples Fire Control and Rescue District 001 - 5220 - 054 -000 SUBSCRIPTION AND DUES - BUDGET LINE #124' The District used to provide a variety of trade related and informational publications for staff. However, budgetary constraints have resulted in a signficant reduction in the provision of these materials. The amount provided in the budget has not signficantly decreased because there is one major component to this budget line - the Florida Association of Special District dues, which constitutes the majority of expense for this budget line. Amended Budget Budget ITEM 2011 -2012 2012 -2013 CC Fire Chief's Association (1) $ 50 $ 50 Naples Daily News -7 Stations $ - $ - Dept. of Com. Affairs - Special Districts $ 250 $ 250 Florida Public Personnel Association (District M /Ship) $ 125 $ 125 FDSOA & Others (Training) $ - $ - Florida Fire Chief Association (1) $ 75 $ 75 Int. Assoc. of Fire Chiefs (1) $ 125 $ 125 Florida Assoc. of Special Dist. $ 3,200 $ 3,200 Sam's Club $ 175 $ 175 Florida CERT Assoc. (1) $ 15 $ 50 American Payroll Association (1) $ 300 $ 300 SW Florida American Payroll Association (1) $ 165 $ 165 Society for Human Resource Management (1) $ 165 $ 165 Payroll Source $ 165 $ 165 HR Collier (1) $ 40 $ 40 Fire Service Steering Committee $ 650 $ - Firehouse Magazine- (Chief, St. 43 & 45) $ - $ - Fire Engineering Magazine (Chief) $ - $ - TOTAL $ 5,500 11 $ 4,885 001 - 5220 - 054 -010 PREVENTION -DUES AND SUBSCRIPTIONS - BUDGET LINE #125 Identified below are membership dues unique to the Fire Prevention Bureau,as well as the cost for the subscription to NFPA codes. Amended Budget Budget 2011 -2012 2012 -2013 Fire Prev. Code Book $ 330 FL Chapter IAAI $ 90 NFPA Subscription Service $ 1,766 $ 1,946 Collier County Fire Marshals Florida Fire Marshal & Inspector Assoc. $ 50 $ 55 National Assoc. of Fire Invest. $ 55 $ 55 Int. Assoc of Arson Inv. $ 105 $ 105 TOTAL $ 2,396 1 $ 2,161 64 161 1 �QEtTN NgpF� F E, I S; R C E U '` North Naples Fire Control and Rescue District 001 - 5220 - 054 -011 LEGAL ADVERTISEMENTS - BUDGET LINE #127 The District is required by Florida Statute to provide legal notice of regular meetings, workshops and special meetings. The District is also required to publically advertise for Request for Proposals and Invitations to Bid. The amount provided for in the 2012 -2013 budget reflects no increase based on the last two years' expense. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ 5,000 5,000 001 - 5220 - 054 -200 DIVE RESCUE TEAM - BUDGET LINE #128 The Dive Team consists of 27 members who respond to any and all situations involving water rescue, including vehicles in canals, drownings and recovery of evidence. Each member is a Dive Rescue I certified diver, and 3 members are Public Safety Scuba Instructors. The 2011 -2012 budget reflects a slight increase. 65 Amended Budget Budget DIVE TEAM EQUIPMENT 2011 -2012 2012 -2013 Annual Equipment Maintenance $ 2,000 $ 1,000 Mask & Communication Unit $ 1,159 Wet Suits (3) $ 525 Dive Gloves & Knives $ 450 Miscellaneous Equipment $ 3,000 $ 635 Total Dive Team Equipment $ 5,000 $ 3,769 TOTAL $ 5,000 $ 3,769 NOTE: Total Cost to Maintain Dive Time is as follows: Dive Budget $ 5,000 $ 3,769 Budgeted with Prof. Pay (Team Ldr. & Asst. Team Ldr. Incentive Pay) $ 6,240 $ 6,240 Budgeted with Training Courses $ - $ 3,000 Budgeted with Travel /Per Diem $ - $ - Budgeted with Training Bonus( Per CBA) $ 7,500 $ 7,500 Budgeted with Overtime $ 37,466 $ ,',$ 29,601 TOTAL COST TO MAINTAIN DIVE $ 56,206 50,110 65 ;F E� R Si i E E f, t „ FL 16 1A p' North Naples Fire Control and Rescue district 001 -5220- 054 -980, 951,952 FIRE PREVENTION MATERIALS & SUPPLIES - BUDGET LINE #129 The Fire Marshal annually submits a list of the anticipated requirements for Fire Prevention Bureau, including key boxes, anemometers to test air flow, NFPA reference mannuals and basic operational supplies which comprise this budget line. The 2012 -2013 budgetary provision reflects a decrease of $300. Amended Budget Budget ITEM 2011 -2012 2012 -2013 Other Materials $ 3,200 $ 2,600 Key Boxes $ 2,200 $ 2,500 (Key Boxes have Cost Recovery) TOTAL $ 5,400 1 $ 5,100 001 - 5220 - 054 -008 HAZARDOUS MATERIALS TEAM - BUDGET LINE #130 The HazMat Team consists of 39 members, which include 3 Chief Officers. The team members are trained to deal with chemical spills, leaks and radiological emergencies, as well as terrorism and weapons of mass destruction. The District's HazMat Team is one of twenty -three District Response Teams recognized by the Department of Community Affairs. The 2012 -2013 budget reflects no increase. NOTE: Total cost to maintain HazMat Team is as follows: HazMat Budget $ Amended Budget Budget HAZMAT EQUIPMENT Medical (Budgeted with Physicals) 2011 -2012 2012 -2013 Patch and Plug Pads /Booms $ 1,000 $ 1,000 Replacement of Sampling Supplies $ 1,000 $ 1,000 Rehab /Extended Operations Supplies $ 2,000 $ 2,000 TOTAL $ 4,000 1 $ 4,000 NOTE: Total cost to maintain HazMat Team is as follows: HazMat Budget $ 4,000 $ 4,000 Medical (Budgeted with Physicals) $ 6,000 $ 6,000 Budgeted with Prof. Pay (Team Leader, Asst. Team Leader) $ 6,240 $ 6,240 Budgeted with Training Bonus (Per CBA) $ 10,200 $ 10,200 Budgeted with Overtime $ 61,996 $ 53,167 TOTAL COST TO MAINTAIN HAZMAT TEAM $ 88,436 $ 79,607 66 Nqp 161 1A � SH f F E I }R .,. .x C. lE •r'; U:: EF I FL North Naples Fire Control and Rescue District 001 - 5220 - 054 -009 TECHNICAL RESCUE TEAM - BUDGET LINE #131 The District's 30 member Technical Rescue Team is trained for confined space, structural collapse, trench collapse and high angle rescue operations. The 2012 -2013 budgeted amount reflects a decrease of $1,050, or 26 %, as compared to the 2011 -2012 budget. HIGH ANGLE CONFINED SPACE Large Carabiners Xlarge Carabiners Single and Double Pulleys 2 Double Pulleys Replacement Hardware Replacement Class III Harnesses Replacement Rescue Gloves Overhaul confined space system Replacement Rescue Rope Materials for Confined Space Maze Miscellaneous Supplies Total -High Angle Confined Space TRENCH /STRUCTURAL COLLAPSE Hand Tools /Lumber Total- Trench /Structural Collapse Amended Budget Budget 2011 -2012 2012 -2013 $ - $ 1,200 $ 2,000 $ 750 $ 1,100 $ 2,750 $ 2,300 $ 1,250 -1 $ 1,250 $ 650 650 TOTAL $ 4,000 2,950 NOTE: Total cost to maintain TRT Team is as follows: TRT Budget $ 4,000 $ 2,950 Budgeted with Prof. Pay (Team Leader and Asst. Team Leader) $ 6,240 $ 6,240 Budgeted with Training $ - $ 8,200 Budgeted with Training Bonus (per CBA) $ 8,400 $ 8,400 Budgeted with Overtime $ 93,261 $ 77,570 TOTAL COST TO MAINTAIN TRT TEAM $ 111,901 $ 103,360 67 16 1A ��RZH�NApFs FL�E North Naples Fire Control and Rescue District 001 - 5220 - 054 -100 BOAT TEAM - BUDGET LINE #132 The District's Boat Team consists of 16 boat operators, 13 of whom are Coast Guard certified boat captains. The Boat Team assists in water rescue operations. The budgeted expenses for 2012 -2013 reflects a 7% decrease NOTE: Total cost to maintain Boat Team is as follows: Boat Team Budget $ Amended Budget Budget 4,950 Boat Team Budget - Capital 2011 -2012 2012 -2013 Boat Slip Annual Maintenance Fee $ 3,000 $ 3,000 Night Vision Equipment $ - $ 950 Miscellaneous Equipment $ 2,300 $ 1,000 TOTAL $ 5,300 1 $ 4,950 NOTE: Total cost to maintain Boat Team is as follows: Boat Team Budget $ 5,300 $ 4,950 Boat Team Budget - Capital $ - $ 5,200 Budgeted with Training Courses $ - $ 500 Budgeted with Prof. Pay (Team Leader CERT Publications $ 500 $ - and Asst. Team Leader) $ 6,240 $ 6,240 Budgeted with Training Bonus (per CBA) $ 4,500 $ 4,500 Budgeted with Overtime $ 15,808 $ 15,808 TOTAL COST TO MAINTAIN Boat Team $ 31,848 $ 375198 001 - 5220 - 054 -007 CERT- BUDGET LINE #133 The District currently has 22 trained and equipped Community Emergency Response Teams (CERT) within the District comprised of over 350 concerned citizens. These teak members receive special training to respond to and assist others during a storm, hurricane or othdr emergency event. The CERT education program consists of a 24 hour course presented over 8 weeks, free of charge. The expenses identified in this budget line are the materials, supplies and equipment required to continue training additional teams and support the existing teams. 68 Amended Budget Budget 2011 -2012 2012 -2013 CERT Functions $ 500 $ 500 CERT Supplies $ 2,000 $ 1,500 CERT Publications $ 500 $ - TOTAL $ 3,000 $ 2,000 68 161 1A a�RZH NAp�FS. RI rF c s� E I S, R V C, FL North Naples Fire Control and Rescue District 001 - 5220 - 054 -401 CONTINGENCY - BUDGET LINE #134 This budget line is provided to cover excess expenditures from other budget lines during the course of the year. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ - $ 50,000 001 - 5220 - 071 - 000,001- 5220 - 072 -000 DEBT SERVICE - BUDGET LINES #140 AND #141 The 2012 -2013 budget contains provision for a lease payment for a replacement fire engine. Amended Budget Budget 2011 -2012 2012 -2013 Engine Lease - Principal $ 52,759 Engine Lease - Interest $ 12,241 TOTAL $ 65,000 • • 161 1 + f R' R C �a E; FL North Naples Fire Control and Rescue District 001 - 5220 - 062 -000, 001 - 5220 - 064 -003 CAPITAL - STATION IMPROVEMENTS & EQUIPMENT - BUDGET LINE #160 This budget line reflects expenditures for all of the District's stations which meet the criteria of a fixed asset (cost of $1,000 or more, and a life expectancy of more than one year). The 2012 -2013 expenditures reflect a decrease of $5,000, or 20 %, as compared to the prior year's budget. Amended Budget 2011 -2012 Budget 2012 -2013 Miscellaneous Capital Improvements - Stations $ 25,000 $ 20,000 $ 25,000 $ 20,000 TOTAL CAPITAL PURCHASES -ALL FACILITIES $ 25,000 $ 25,000 001 - 5220 - 064 -001, 200 - 202 CAPITAL PURCHASES -FIRE EQUIPMENT- BUDGET LINE #161 Purchases of capital fire equipment for the 2012 -2013 fiscal year consists of replacement equipment which may not be specifically identified at this time, but which need may arise throughout the fiscal year. The 2012 -2013 budget reflects no increase as compared to the prior year. ITEM Amended Budget 2011 -2012 Budget 2012 -2013 Replacement Capital Equipment $ 25,000 $ 25,000 TOTAL $ 25,000 $ 25,000 001 - 5220 - 064 -017 CAPITAL PURCHASES - PROTECTIVE GEAR - BUDGET LINE #162 This budget line reflects a decrease of $39,303 as compared to the amount provided for in the prior year's budget. Amended Budget Budget 2011 -2012 2012 -2013 Bunker Gear - Replacement $ 91,000 51,697 TOTAL I $ 91,000 1 $ 46,000 70 161 v����NVNAp� fS� R ' C; E v, : U I E'! a FL . _.- North Naples Fire Control and Rescue district 001 - 5220 - 064 -002 CAPITAL PURCHASES - MEDICAL EQUIPMENT- BUDGET LINE #163 1A � The 2012 -2013 budget reflects no provision for the purchase of medical equipment. Amended Budget Budget 2011 -2012 2012 -2013 Miscellaneous ALS /EMS Equipment $ 15,000 $ - TOTAL $ 15,000 $ - 001 - 5220 - 064 -009, 301 - 302 CAPITAL PURCHASES- COMMUNICATION EQUIPMENT- BUDGET LINE #164 The provision for the purchase of Capital Communication Equipment in the 2012 -2013 reflects no change in comparison to the 2011 -2012 budget. Amended Budget Budget 2011 -2012 2012 -2013 Mobile & Portable Radios $ 5,000 $ 5,000 1 800 MHZ Mobile Radio $ - $ - TOTAL $ 5,000 $ 5,000 001 - 5220 -064 -013 CAPITAL PURCHASES - OFFICE EQUIPMENT- BUDGET LINE #165 The 2012 -2013 budget reflects no provision for Capital - Office Equipment purchases. Amended Budget Budget 2011 -2012 2012 -2013 Furniture, Fixtures and Equipment $ - $ - 001 - 5220 - 064 -010. 600 - 604 CAPITAL PURCHASES - COMPUTERS - BUDGET LINE #166 The 2012 -2013 budget line reflects a decrease of $2,000, or 5% as compared to the prior year. Amended Budget Budget 2011 -2012 2012 -2013 Server Replacements (NNFD -FS4, Terminal, SQL - Healthware) $ 10,000 $ 5,000 Apparatus Computer Replacements $ 20,000 $ - Misc. Hardware $ 12,000 10,000 TOTAL $ 42,000 t 15,000 71 161 HAp�FS; }F E sc .... R` E` _ '& U North Naples Fire Control and Rescue District 001 - 5220 - 064 -006 CAPITAL PURCHASES -TRT EQUIPMENT - BUDGET LINT~ #167 1A � As in the prior year budget, the 2012 -2013 budget contains no provision for capital purchases for the TRT Team. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ - I $ - 001 - 5220 - 064 -016 CAPITAL PURCHASES - BOAT TEAM - BUDGET LINE #168 There 2012 -2013 Budget contains no provision for capital equipment for the Boat/Rescue Team Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ - $ - 001 - 5220 - 064 -008, 400 - 403 CAPITAL PURCHASES - TRAINING EQUIPMENT- BUDGET LINE #169 There are no Capital Training Equipment purchases provided for in the 2012 -2013 budget. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ - $ - 001 - 5220 - 064 -004 CAPITAL PURCHASES - VEHICLES - BUDGET LINE #170 The 2012 -2013 budget contains no provision for replacement vehicles. Amended Budget Budget Replacement Vehicles: 2011 -2012 2012 -2013 Replacement Vehicle $ 30,000 $ - TOTAL $ 30,000 1 $ - 001 - 5220 - 064 -019, 110 - 113 CAPITAL PURCHASES - SHOP EQUIPMENT- BUDGET LINE #171 As with the 2011 -2012 budget, no provision has been made for the purchase of capital equipment for the shop facility. Amended Budget 2011 -2012 Budget 2012 -2013 72 ���p�H NAp�Fs R v C' E FL 16 I lA North Naples Fire Control and Rescue District 001 - 5220 - 064 -023 CAPITAL PURCHASES - LOGISTICS/WAREHOUSE- BUDGET LINE #172 No provision for Capital Purchases for the LogisticsANarehouse is made in the 2012 -2013 budget. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ - I $ - 001 - 5220 - 064 -015 CAPITAL PURCHASES - HAZMAT TEAM - BUDGET LINE #173 As with the prior year's budget, there is no provision for capital hazmat equipment Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ - I $ - 001 - 5220 - 064 -014 CAPITAL PURCHASES - FIRE APPARATUS - BUDGET LINE #174 y a Provision for the purchase of one replacement engine is reflected in the 2012 -2013 budget. Amended Budget Budget 2011 -2012 2012 -2013 Replacement Engine $ - See Debt Service TOTAL $ - I $ - 001 - 5220 - 064 -007 CAPITAL PURCHASES - DIVE TEAM - BUDGET LINE #175 There are no Dive Team capital purchases provided for in the 2012 -2013 budget. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ - I $ - 73 161 1 a 61! NAp�FS. F E I S R C FL North Naples Fire Control and Rescue District 001 - 5220 - 064 -011 CAPITAL PURCHASES - FIRE PREVENTION - BUDGET LINE #176 As with the 2011 -2012 budget, no provision is made for the purchase of capital equipment by the Fire Prevention Bureau. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ - I $ - 001 - 5220 - 064 -018 CAPITAL PURCHASES - LAND - BUDGET LINE #178 There are no land purchases provided for in the 2012 -2013 budget. Amended Budget Budget 2011 -2012 2012 -2013 TOTAL $ - - 74 1A NA 1 1 �aFiSH NNAp<ES F E I h S: R C` �E U FL North Naples Fire Control and Rescue District ASSIGNED RESERVES - 2011 -2012 In September of 2002, the Board of Fire Commissioners created Designated Reserves in the General Fund. These Designated Reserves have expanded in both classification and amount over the last several fiscal years as the Board has continued to identify the funding of these reserves as a priority for the District, especially during these times when future property values are uncertain. Effective June 15, 2010, pursuant to Governmental Accounting Standards Board Statement Number 54 ( "GASB 54 ") new classifications for reserves were established. In accordance with GASB 54, the Board of Fire Commissioners changed the previous classification of "designated" reserves to "assigned" reserves, indicating that any change to such reserve amounts or classifications must be accomplished by the official Board action of adoption of a Resolution In previous years, designated or assigned reserves were established to meet future specific funding needs for projects, replacement of equipment,etc. However, with the uncertain property values, assigned reserves have now been established to identify the funds necessary to maintain operations. Projected assigned reserves as of 9 -30 -12 are as follows: St. #46 Improvements $ 20,900 Total- Assigned Reserves $ 12,028,299 Total Reserves Projected 9 -30 -12 $ 12,028,299 75 Projected Assigned Reserves 9/3012012 Operating Reserve - 1st Quarter Expenses $ 6,500,000 Projected Deficit - Excess of Expenses over Revenue Year 1 $ 2,000,000 Projected Deficit - Excess of Expenses over Revenue Year 2 $ 1,546,460 ALS Equipment $ 227,699 Emergency Reserve $ 660,000 Fire Apparatus $ 1,073,240 SCBA Replacement $ - St. #46 Improvements $ 20,900 Total- Assigned Reserves $ 12,028,299 Total Reserves Projected 9 -30 -12 $ 12,028,299 75 i 16�! 1A iF E i R C �+. E North Naples Fire Control and Rescue 6istrict 76 Assigned Reserves 9 -30 -13 Category Estimated Balance at 9 -30 -12 Spent 12 -13 Reallocated 12 -13 Balance 9-30 - 13 Operating Reserve - 1st Quarter Expenses $ 6,500,000 $ (6,500,000) $ 6,500,000 $ 6,500,000 Projected Deficit - Excess of Expenses over Revenue Year 1 $ 2,000,000 $ (2,000,000 ) $ 900,000 $ 900,000 Projected Deficit - Excess of Expenses over Revenue Year 2 $ 1,546,460 $ (646,460) $ 900,000 ALS Equipment $ 227,699 $ - $ 148,565 $ 376,264 Emergency Reserve $ 660,000 $ - $ (160,000) $ 500,000 Fire Apparatus $ 1073,240 $ - $ 626,760 $ 1,700,000 Radio Replacement $ - $ - $ 75,000 $ 75,000 SCBA Replacement $ - $ - $ - $ - St. #46 Improvements $ 20,900 $ - - $ 20,900 Total- Assigned Reserves $ 12,028,299 $ 8,500,000) $ 7,443,865 $ 10,972,164 Total- Unassigned Reserves $ Total Reserves Projected 9 -30 -12 and 9 -30 -13 $ 12,028,299 4z 10,972,164 76 1 P4 I 5 R C E 4 E FL� North Naples Fire Control and Rescue 11A District The Board of Fire Commissioners of the North Naples Fire Control and Rescue District encourages public input, the provision of complete information, and active interaction with the residents of our community. If you have any questions, concerns or comments regarding the preceding document, please contact Assistant Chief Becky Bronsdon at BBronsdon (a-)_northnaplesfire.com. 77 1 oases Naaz .µ s , J. Christopher Lombardo, Chairman 1885 Vi Margaret Hanson, Vice Chairman as' Paul J. Moriarty, Sr. Treasurer F Nab James Burke, Commissioner `s L'fi! John O. McGowan, Commissioner Fax North Naples Fire Control and Resci September 24, 2012 Board of County Commissioners 3301 Tamiami Trail East Naples, FL 34101 Re: Special District's Reporting Information To Whom It May Concern: Enclosed please find the following, as required by Florida Statute: I�j grans Park Drive -s, FL 34109 )) 597 -3222 ;39) 597 -7082 e District 'SEj 2 7 2012 BY: ... ................... 1. Copy of Annual Financial Report for the fiscal year ended 9- 30 -11; 2. Copy of the District's Audit for the fiscal year ended 9- 30 -11; 3. Copy of the District's Map; 4. Registered office and agent form; 5. Schedule of regular meetings of the Board of Fire Commissioners for fiscal year; 6. Copy of the Public Facilities Report; and Fiala 7. Copy of the Five Year Strategic Plan. Hiller The District has no outstanding bonds. Uil" Coyle ✓ Coletta �C The budgets for the General Fund, Impact Fee Fund and Inspection Fee Fund fiscal year have been forwarded under separate cover. If you require any additional information, please contact me at the number Very truly yours, dz4, �Al -, z �K 4 Y. I -, ca-� BECKY BRONSDON Assistant Chief of Administrative Services Enclosures BJP/bp Misc. Corres,; 2012 -2013 the 2012 -2013 N 0� LL a C o C p� N d) C O U. O 6 N � } N U N _ .n O U) 7 p Q N N N 0� � ; U N _ O. T O N 'U) O U N E LL Q LL Q Q a E L d 4 H O J it I 161 IA 4r o ❑-Fa z 0 (D a m c`n v 01 T W ED Cl. ED ° a� w C,- � c E 2 o N N fn -00 N L N w r m m a °�ina a U d m � a w e T U .m CL 0 M =; "" N C. C a, N z ~ o "— u o V T 6 O) N C p� N L 7 C U c ' ¢ > E —° m n W O Lo N °' U Lo w l0 (n LO C v a c co m E LL a� is -0 -o Q cq r (D 65 c o c U �aDma) m m �� ro� L U x CL ° y COj C W > C M> w m oc� V LL N N > (D o =30 N Q N i- -0 C O Co 0 co z F Ln 0 0 o.. N 0 N Oi '-I i c O 5' a C o R E N m C1 E L O � } N O _ 'o N 06 O U N E O 76 C U C J O a Q j N C7 cd CO io 0 E N d LL :2 7 C O O cc z >0 L N LO N> O) T Z c0 _ O C to (6 > 'O Q a ¢ arm° m > (D n 161 IA 4r o ❑-Fa z 0 (D a m c`n v 01 T W ED Cl. ED ° a� w C,- � c E 2 o N N fn -00 N L N w r m m a °�ina a U d m � a w e T U .m CL 0 M =; "" N C. C a, N z ~ o "— u o V T 6 O) N C p� N L 7 C U c ' ¢ > E —° m n W O Lo N °' U Lo w l0 (n LO C v a c co m E LL a� is -0 -o Q cq r (D 65 c o c U �aDma) m m �� ro� L U x CL ° y COj C W > C M> w m oc� V LL N N > (D o =30 N Q N i- -0 C O Co 0 co z F Ln 0 0 o.. N 0 N Oi '-I i c O 5' C O +' E c O N O U U L o Z lO � m cn (D n a+ N E N C _ fC O Q N r 0 Y ° c Co o C `° LJ � U m m r c 0) N m U M co CL N N N .N... ° J LL 0 ai Q c .a - o > N N �+ (p �, E N O s E _0 W Q °O E z P n W Q z L B C O O_ Y N O Q co N } ) C Z) a c m � o O o U LL d N O. i N > zO N N VC. do Lo v z Q O o� N o ai ai J a ° M� m M co E O N (h N J Q z U s N N O LL N ~ C v i r r N W LL O O Q N W N m O co CD M LO V N M V 1� M M 7 M d' O N O N CO CO 01 O r M R N M U� l0 O O M (O h W V N O) H N N N � N G d CL OC E� 0 v 0 m � N V V h co M M 't C N 2 M 7 N C co U.) W 0 y N M a d C U N M d Vl 1 fl. d M r W C C a E L d a CL S n U') co y M M m m g C V o It 6 10 H (0 co co O n V O O O M v N O N O p d M n N to oci C (7 N N y C O E N E C N CL N > LL N > O 0 N @ 0 @ O v N @ F O. O LL v a' LL j m > 5 0 a) U U 7 E C N N � Q' N p @ N V 0 O 0 N XN a V C O O 4 @ @ H I m U m a — E a t Co ti U O N LL _ N C N a @ C U U N C O O > d N d N L u Q u. U) Z d 0 C 3 °0 0 ° 00 00 00 00 00 O o n u N 0 M o mm V (O m M Cl) Cl) M M M M M 1 is �. CI 4) 01 ru Q. 6 1-4 T (0 c O T T Q N W } LL w 0 Q d e CD 3 C d a K W _ N N O W O M 04 N N N O cD OCl (UO W f N N N N C a� S� 0 u 0 N_ N C O oo O o C N N d 6 0 e M .a L d Y C W C C l0 y� a a ma y C-4 O N 10 C ( O M N 47 co H O (moo rn o � rn c.? 'o CW N M (� N N N m o m F- m -o C G o. N m W N c O U _ N Z WclL m N o m , O O o m m n .Q y aoci u m o 0 0 O o C C O O O O U U U 7 M M (O 8 00 N N N U N N N u7 (n I LO I LO 1 Ln y Q1 T O_ O� A 0 1 1 ¢ f' r D e Q) rn fo a N O N ti t V L fu fu f C 0 161 IA+ 0 Y L0 L d r LO = r CL K W � 3 O � H d d M H r C d C O cQ G O V Ln 0 0 Ln N O N L U L c� G T C O TABLE OF CONTENTS 161 1A Page(s) INDEPENDENT AUDITOR'S REPORT ................................. ............................... 1 -2 MANAGEMENT'S DISCUSSION AND ANALYSIS (MD &A) .... ............................... i -xii BASIC FINANCIAL STATEMENTS GOVERNMENT -WIDE FINANCIAL STATEMENTS: Statement of Net Assets .................................................... ............................... 3 Statement of Activities ..................................................... ............................... 4 FUND FINANCIAL STATEMENTS: Governmental Funds: BalanceSheet .............................................................. ............................... 5 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Assets ......................................... ............................... 6 Statement of Revenues, Expenditures and Changes inFund Balance .......................................................... ............................... 7 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balance of Governmental Funds to the Statement of Activities ........................ 8 Fiduciary Fund - Firefighters' Pension Plan: Statement of Fiduciary Net Assets ...................................... ............................... 9 Statement of Changes in Fiduciary Net Assets ....................... ............................... 10 NOTES TO THE FINANCIAL STATEMENTS .......................... ............................... 11 -53 REOUIRED SUPPLEMENTARY INFORMATION OTHER THAN MD &A BUDGET TO ACTUAL COMPARISON - MAJOR FUNDS (General and Special Revenue Funds) Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - General Fund - Summary Statement .................................... ............................... 54 Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - General Fund - Detailed Statement ...................................... ............................... 55 -57 Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Impact Fee Fund - Summary Statement ................................ ............................... 58 Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Impact Fee Fund - Detailed Statement 59 BUDGET TO ACTUAL COMPARISON - OTHER NON -MAJOR GOVERNMENTAL FUNDS Special Revenue Funds: Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Inspection Fee Fund - Summary Statement ......................... ............................... 60 Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - Inspection Fee Fund - Detailed Statement ........................... ............................... 61 -62 1� TABLE OF CONTENTS (CONTINUED) 161 lA fiL Page(s) ADDITIONAL REPORTS OF INDEPENDENT AUDITOR Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Basic Financial Statements Performed in Accordance with Government Auditing Standards ........................................... ............................... 63 -64 Independent Auditor's Report to Management ............................. ............................... 65 -67 Management's Response to Independent Auditor's Report to Management ........................................... ............................... Exhibit 161 1A � Affiliations TUSCANFlorida Institute of Certified Public Accountants American Institute of Certified Public Accountants & Company, PA Private Companies Practice Section Tax Division Certified Public Accountants & Consultants INDEPENDENT AUDITOR'S REPORT Board of Commissioners North Naples Fire Control and Rescue District 1885 Veterans Park Drive Naples, Florida 34109 -0492 We have audited the accompanying basic financial statements of North Naples Fire Control and Rescue District (the "District ") as of September 30, 2011 and for the year then ended. These basic financial statements are the responsibility of the District's management. Our responsibility is to express an opinion on these basic financial statements based on our audit. We did not audit the financial statements of North Naples Fire Control and Rescue District Firefighters' Pension Fund ( "Pension Fund "), which represent 100% of the assets, liabilities and net assets as well as 100% of the revenue and expenses of the District's Fiduciary Fund. Those financial statements were audited by other auditors whose report thereon has been furnished to us, and our opinion, insofar as it relates to the amounts included for North Naples Fire Control and Rescue District Firefighters' Pension Trust Fund, is based on the report of the other auditors. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States of America. Those Standards require that we plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the basic financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall basic financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. INTEGRITY ......... SERVICE ......... EXEERIENCES 12621 World Plaza Lane, Building 55 • Fort Myers, FL 33907 • Phone: (239) 333 -2090 • Fax: (239) 333 -2097 1A Board of Commissioners North Naples Fire Control and Rescue District Page 2 In our opinion, based on our audit and the report of other auditors, the basic financial statements referred to above present fairly, in all material respects, the financial position of North Naples Fire Control and Rescue District as of September 30, 2011, and the results of its operations for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated February 1, 2012, on our consideration of the District's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, grants, and other matters. The purpose of that report is to describe the scope of our testing of the internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards, and should be considered in assessing the results of our audit. The Management's Discussion and Analysis (MD &A) on pages i -xi is not a required part of the v3� basic financial statements but is supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of .... the Management's Discussion and Analysis. However, we did not audit the information and express no opinion on it. Our audit was conducted for the purpose of forming an opinion on the District's basic financial statements taken as a whole. The required supplementary information other than MD &A on pages 54 -62 described in the accompanying table of contents is presented for the purposes of additional analysis and is not a required part of the basic financial statements but is supplementary information required by the Governmental Accounting Standards Board. Such ,t,Ja information has been subjected to the auditing procedures applied by us in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. As discussed in note A to the financial statements , North Naples Fire Control and Rescue District adopted the provisions of Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions, as of October 1, 2010. TUSCAN & COMPANY, P.A. Fort Myers, Florida February 1, 2012 MANAGEMENT'S DISCUSSION AND ANALYSIS (MD&A) 1 161 lA 161 IA Management's Discussion and Analysis Of Financial Statements FYE September 30, 2011 This Discussion and Analysis of the North Naples Fire Control & Rescue District's ( "The District ") basic financial statements is provided to assist the reader in understanding the District's financial activities and significant changes in ending financial position for the fiscal year ended September 30, 2011. The District implemented the requirements of GASB Statement #34 for the fiscal year ended September 30, 2004. This Statement dramatically changed the District's annual reporting requirements, as well as the financial statement format and presentation. Contained within are the basic financial statements, consisting of the government -wide financial statements, governmental fund financial statements and notes to the financial statements. This Discussion and Analysis will also provide an analytical overview of these statements, including comparisons of the District's financial position at September 30, 2011 versus September 30, 2010. District Highlights 1. At the conclusion of fiscal year 2011, the District's assets exceeded its liabilities, resulting in net assets of $34,187,500 as compared to net assets at September 30, 2010 of $37,157,805. 2. The District's total net assets decreased $2,970,305 during fiscal year 2011, as compared to an increase of $250,689 in total net assets during fiscal year 2010. 3. The District had $11,193,272 of unrestricted net assets at September 30, 2011, that can be used to meet the District's ongoing obligations, as compared to $13,504,758 at September 30, 2010. The amount of unrestricted net assets decreased by $2,311,486. 4. Total revenues and other financing sources on the governmental funds basis decreased, $2,341,491 or 9 percent, in comparison to the prior year. 5. Total expenditures on the governmental funds basis decreased $344,976, or 1 percent, in comparison to the prior year. Government -wide Financial Statements Government -wide financial statements (Statement of Net Assets and Statement of Activities found on pages 3 and 4) are intended to allow a reader to assess a ..,; government's operational accountability. Operational accountability is defined as the extent to which the government has met its operating objectives efficiently and effectively, using all resources available for that purpose, and whether it can continue to meet its objectives for the foreseeable future. Government -wide financial statements concentrate on the District as a whole and do not emphasize fund types. The Statement of Net Assets (page 3) presents information on all of the District's assets and liabilities, with the difference between the two reported as net assets. The District's capital assets are included in this statement and reported net of their accumulated depreciation. The Statement of Activities (page 4) presents revenue and expense information showing how the District's net assets changed during the fiscal year. Both statements are measured and reported using the economic resource measurement focus (revenues and BJB/bb 2 -27 -12 i 161 1A4 expenses) and the accrual basis of accounting (revenue recognized when earned and expense recognized when incurred). Governmental Fund Financial Statements The accounts of the District are organized on the basis of governmental funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self - balancing accounts that comprise its assets, liabilities, fund equity or retained earnings, revenues and expenditures. Government resources are allocated to and accounted for in individual funds based upon the purpose for which they are to be spent and the means by which spending activities are controlled. Governmental fund financial statements (found on pages 5 and 7) are prepared on the modified accrual basis using the current financial resources measurement focus. Under the modified accrual basis of accounting, revenues are recognized when they become As ow measurable and available as net current assets. Notes to the Financial Statements The notes to the financial statements explain in detail some of the data contained in the preceding statements and begin on page 11. These notes are essential to a full understanding of the data provided in the government -wide and fund financial statements. Government -Wide Financial Analysis The government -wide financial statements are designed so that the user can determine if the District's financial condition is better or worse than the prior year. The following is a Condensed Summary Statement of Net Assets for the District (Primary Government) at September 30, 2011 and 2010: Summary Statement of Net Assets September 30 Assets: Current and Other Assets Capital Assets Total Assets Liabilities: Current Liabilities Non - Current Liabilities Total Liabilities Net Assets: Invested in Capital Assets, Net of Related Debt Unrestricted Total Net Assets Total Liabilities and Net Assets BJB/bb 2 -27 -12 ii 2011 2010 $15,817,903 $16,925,935 22,994,228 23,653,047 38.812.131 $40,578,982 $ 2,474,542 $ 1,617,155 2,150,089 1,804,022 4,624,631 3,421,177 22,994,228 23,653,047 11,193,272 13,504,758 34,1 87,500 37,157,805 38.812.131 $40,578,982 161 lA Current and other assets represent 41 percent of total assets at September 30, 2011, as compared to 42 percent at September 30, 2010. Current assets at September 30, 2011 are comprised of unrestricted cash balances of $6,212,836, restricted cash of $1,131,780, unrestricted investments of $8,018,580, due from other governments of $261,257, other receivables of $61,231 and other assets of $132,219. The balances of unrestricted cash represent amounts that are available for spending at the discretion of the Board of Fire Commissioners of the District. Restricted cash balances are comprised of the impact fee funds restricted for the purchase of capital assets, unspent inspections fee revenue restricted to support the inspection of new construction, and funds received as donations for the District's 50th Anniversary in 2011. The investment in capital assets, net of related debt, represent 59 percent of net assets at September 30, 2011, as compared to 58 percent at September 30, 2010. These assets are comprised of land, buildings, improvements, equipment, furniture, and vehicles, net of accumulated depreciation, and the outstanding related debt used to purchase the assets. The unrestricted net asset balance of $11,193,272 represents resources available for spending at September 30, 2011. Summary of Revenues, Expenses and Changes in Net Assets For the Years Ended September 30, 2011 and September 30, 2010 Revenues: 2011 2010 General Revenues Ad Valorem Taxes $22,312,426 $24,649,321 Charges for Services 618,360 572,948 Program Revenues Grants 30,750 29,198 Miscellaneous Impact Fees 142,361 22,135 Investment Earnings 173,073 299,266 Gain (Loss) on Disposition of Capital Assets (1,596) (25,546) Other 219,280 258,888 Total Revenues 23,494,654 25,806,210 Expenses: Public Safety —Fire/ Rescue Service 26,464,959 25,555,521 Increase (Decrease) in Net Assets (2,970,305) 250,689 Net Assets - Beginning of Year 37,157,805 36,907,116 Net Assets -End of Year $34,187,500 $37,157,805 BJB/bb 2 -27 -12 iii . s ■ ■ ■ ■ ■ ■ ■ 161 IA The assessed value of the property within the District decreased 9 percent for the 2010- 2011 fiscal year as compared to the prior year's assessed value, resulting in a decrease in Ad Valorem tax revenues. This is the third consecutive year that property values in the District have decreased, resulting in a decrease in Ad Valorem revenue. The cumulative reduction in property value for the 2008 -2009, 2009 -2010 and 2010 -2011 fiscal years resulted in a $5,576,999, or a 20 percent reduction in Ad Valorem revenue. The Board adopted a millage rate of 1 mil, or $1.00 for every $1,000 of property value. This millage rate was 11 percent less than the rolled back rate, or the taxing rate necessary to generate the same Ad Valorem revenue as the 2009 -2010 fiscal year. Because the District is capped at a maximum millage rate of 1 mil, the Board could not adopt the rolled back rate. Historically, the increase in Ad Valorem revenue resulting from the increase in property value has been sufficient to provide adequate funds to support operational, capital and reserve financial requirements in the District without increasing the millage rate. However, the 2010 -2011 General Fund Budget reflects a decrease in Ad Valorem revenue corresponding to the decrease in property value. As a result, it was anticipated that reserves in the amount of $1,832,065 would be required to fund operations. However, General Fund actual expenditures were less than those budgeted and revenue was more than that budgeted; therefore, reserves were decreased by $1,466,107. The following chart identifies the change in appraised property values in the District and the millage rate maintained by the District. BJ Property Values and Millage Rate Assessed $35,000,000,000 $30,000,000,000 $25,000,000,000 $20,000,000,000 $15,000,000,000 $10,000,000,000 $5,000,000,000 161 Fund Balance — Governmental Fund Financial Statements Staff has worked hard to meet the Board of Fire Commissioners' directive to maintain the fund balance and cash reserve of the General Fund to solidify the District's financial position. The total fund balance of the General Fund, 97 per cent of which are assigned reserves, was $13,926,573 at September 30, 2011. This fund balance represents a decrease of $1,466,107 over the total fund balance of the General Fund at September 30, 2010. In September of 2002, a comprehensive Five Year Plan for the District was developed. This plan is reviewed and revised annually, just prior to preparation of the District's annual budget. The Five Year Plan has become an integral tool to assist in the identification of the financial needs for the future of the District, and as such, has assisted the Board of Fire Commissioners in establishing comprehensive assigned reserves to financially provide for the identified needs of the District. These assigned reserves have been established by the Board of Fire Commissioners to meet the future needs of the District. As indicated in the District's Five Year Plan, one new station is anticipated to be operational within the next five years, with funds allocated to initial permitting and planning expenditures for three other stations. Due to the recent and dramatic decline in impact fees, and the anticipated revenue reduction resulting from decreasing property values, the Five Year Plan was revised to delay the BJB/bb 2 -27 -12 v I A � The fund balance of $13,926,573 for the fiscal year ended September 30, 2011, is comprised of 97 per cent of assigned reserves. In light of the current and forecasted economic trends and accompanying decrease in property value, the Board has established assigned reserves identified as necessary to fund operational activities of the District in future years. These assigned reserves were created in an effort to address anticipated revenue reductions in the 2011 -2012 and 2012 -2013 fiscal years. Other reserves are assigned to accommodate the future financial needs of the District as identified in the Five Year Plan as amended in September of 2011. While assigned reserves have been established and maintained in accordance with anticipated future needs of the District, it must be noted that the need may arise for the Board to unassign a portion of these reserves to fund the District's operations should property values continue to fall. The following General Fund Assigned Reserves were approved for the fiscal year 4aw ended September 30, 2011, in coordination with the Five Year Plan and as a result of the anticipated reduction in future General Fund Ad Valorem revenue: Assigned Fund Balance Amount 2011 -2012 Expenses - Oct. -Dec. $ 6,500,000 2011 -2012 Expenses over Revenue 2,000,000 2012 -2013 Expenses over Revenue 2,000,000 ALS Equipment 226,344 Emergency Reserve 1,363,911 Fire Apparatus 1,289,460 SCBA Replacement 160,000 Station #46 Improvements 20,900 Total Assigned Reserves $13,560,615 These assigned reserves have been established by the Board of Fire Commissioners to meet the future needs of the District. As indicated in the District's Five Year Plan, one new station is anticipated to be operational within the next five years, with funds allocated to initial permitting and planning expenditures for three other stations. Due to the recent and dramatic decline in impact fees, and the anticipated revenue reduction resulting from decreasing property values, the Five Year Plan was revised to delay the BJB/bb 2 -27 -12 v I A � 161 lA construction in full on these three other stations. While impact fees can fund the creation of the infrastructure required for these stations, the staffing and maintenance must be funded by the General Fund. These assigned reserves are also created to fund the replacement of capital assets originally funded through impact fees. Additionally, significant increases in health insurance, retirement, and other personnel and operating expenses require that funds be set aside, or assigned, to prepare for the funding of future expenditures. This is especially necessary in light of the current economic situation and the anticipated impact of the decline in property values statewide, and the resulting revenue reduction resulting from such decline. g As evidenced by the chart below, the District's General Fund fund balance has increased A -0 $13,375,078 since 2001. While the growth in fund balance is significant, it is by no R means an unnecessarily high accumulation of funds. Not only has it become evident that the District must be able to provide for operating and personnel expenses in the event of a serious hurricane or other natural disaster, it has become essential for future planning to ensure the financial stability of the District by increasing designated reserves to provide for the future needs of the District in anticipation of dramatic revenue reductions. It is also designed to allow for replacement of capital assets without a planned increase in millage. It should also be noted that the 2010 -2011 fiscal year General Fund utilized $1,466,106 of reserves to fund operations during the fiscal year due to the decline in property value and accompanying decrease in Ad Valorem revenue. This is the first year ` since 2001 that the District had to use reserves to fund operations. While significant K reserves still remain, it is by no means sustainable to continue to rely on reserves to fund operations. BJB/bb 2 -27 -12 vi General Fund Fund Balance 2001 - 2011 161 lA 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 ■ 9/30/01 ■ 9/30/02 139/30/03 09130/04 ■ 9/30/05 ■ 9/30/06 ■ 9/30/07 139/30/08 ■ 9/30/09 ■ 9/30/10 09/30/11 Impact Fees Actual impact fees received for the year ended September 30, 2011 decreased $176,637, or 31 percent, as compared to the prior fiscal year. However, because of the decline in impact fees over the course of the last few fiscal years, the amount received exceeded budgeted impact fees by $172,253, or 77 per cent. Staff continues to conservatively estimate impact fee revenue for future years and limit planned impact fee expenditures due to the trend in declining revenue. The Board of Fire Commissioners recognized that the growth in the District was significant in the late 1990s and early 2000s, and anticipated the District would reach a point where the growth and resulting impact fees would substantially decrease. Therefore, the Five Year Plan has reflected decreasing impact fees. However, the decline in impact fees occurred much quicker and at a more substantial rate than originally anticipated. As a result, the Five Year Plan has been amended to reflect the reduction in receipts. BJB/bb 2 -27 -12 vii 161 Inspection Fees Inspection fee revenue for the year ended September 30, 2011 represent an increase of $11,035 or 2 percent over revenue in the prior fiscal year, as compared to an increase of $30,041, or 7 percent over the inspection fee revenue for fiscal year 2010 vs. 2009. These inspection fees are received by the District for inspections performed on new construction, and are therefore a function of the number of new structures built and completed in the District. Following three consecutive years of decreasing inspection fee fund receipts, the 2009 -2010 fiscal year was the first year to recognize an increase in inspection fees revenue since the fiscal year ended September 30, 2006. The trend continued in the fiscal year ended 2011, with inspection fees received increasing as compared to the prior fiscal year. However, the overall reduction in fees since 2006 has resulted in the inability of the revenues of the fund to support the full operating budget. As a result, the General Fund has provided financial assistance to support the Inspection Fee Fund. This fund will continue to require close monitoring in the future to determine if the General Fund will be required to continue to provide financial assistance to support the Inspection Fee Fund operating costs. Budgetary Highlights Budget versus actual comparisons are reported in the required supplementary information other than management's discussion and analysis on pages 54 through 60. General Fund expenditures were less than those budgeted, with Personnel Expenditures reflecting $88,840 or less than 1 percent less than budgeted, Operating Expenditures reflecting $88,442 or 3 percent less than budgeted, and Capital Outlay reflecting $17,910 or 6 percent less than budgeted. Differences between the final amended budget and actual expenditures in the General Fund were largely due to fewer non - essential purchases being made, and the serious effort exerted to control expenditures as tightly as possible faced with current and anticipated decrease in property (Ad Valorem) tax revenue. The amendments to General Fund revenue were necessary to reflect an increase in Ad Valorem tax revenue received resulting in collection above the 95 percent subject to budget requirements and to reflect a reduction in interest revenue earned due to the decline in interest rates available on the District's Certificates of Deposit. The amendments to the General Fund expenditures were a result of several factors. Budgeted personnel expenses were increased by $99,790 due to an Early Retirement Incentive program and resulting lump sum payment of 2011 -2012 wages for a few participating employees during the 2010 -2011 fiscal year, as well as the hiring of four replacement firefighters to address staffing shortages and offset overtime expenditures. Budgeted operating expenses were decreased by $294,894 to reflect reduced liability, property and auto insurance costs, building maintenance, and fuel and oil expenditures. Budgeted capital expenditures were increased by $150,000 to reflect necessary purchases of capital medical equipment necessary due to the expansion of advanced life support services. It should be noted that amendments to reduce General Fund expenditures totaled $45,104, and actual General Fund expenditures were still $195,193 under budget. BJB/bb 2 -27 -12 viii 1A 4 161 Capital Assets Non - depreciable capital assets include land and construction in progress. Depreciable assets include buildings, improvements other than buildings, equipment, furniture and vehicles. The following is a schedule of the District's capital assets as of September 30, 2011 and 2010. Capital Assets September 30: Capital Assets 2011 2010 Land $11,182,814 $11,182,814 Construction in Progress 720,146 690,135 Total Capital Assets not Depreciated 11,902,960 11,872,949 Buildings 12,428,865 12,389,935 Vehicles 7,698,797 7,724,743 Office Equipment 706,380 625,666 Equipment & Machinery 2,741,134 2,538,697 Total Capital Assets Being Depreciated 23,575,176 23,279,041 Accumulated Depreciation Buildings ( 4,157,543) ( 3,756,310) Vehicles ( 5,811,504) ( 5,405,836) Office Equipment (456,120) ( 385,846) Equipment & Machinery (2,058,741) ( 1,950,951) Total Accumulated Depreciation (12,483,908) (11,498,943) Total Capital Assets being Depreciated, Net 11,091,268 11,780,098 Capital Assets — Net of Depreciation 22,994,228 23,653,047 Less: Related Debt -0- -0- Net Assets Invested in Capital Assets Net of Related Debt SZZ194,228 $23,653,04 7 The purchases of capital assets were significantly reduced during the 2010 -2011 fiscal year in an effort to control costs. Only those assets deemed absolutely necessary were purchased. Significant capital asset purchases made during the fiscal year ended September 30, 2011 include: BJB/bb 2 -27 -12 ix 1A � 161 lA ¢ 1. Heartstart monitors utilized by the District's paramedics performing Advanced Life Support ( "ALS ") services totaling $226,201, funded 50 percent by the General Fund and 50 percent by the Impact Fee Fund; 2. Replacement computers and associated computer hardware for use in the apparatus totaling $87,742; 3. Hurst hydraulic tools totaling $17,930; 4. Replacement of air conditioning system at Station #45 in the amount of $28,276; 5. Dry agent fire system in server room at Station #45 totaling $14,519; and 6. Payment of architecture, engineering, and permitting fees for future Station #48 located on Livingston Road in the amount of $30,011 from the Impact Fee Fund. For additional information on the District's capital assets, see Note E on pages 28 and 29. Debt Administration As of September 30, 2011, the District had outstanding debt of $2,820,261, as compared to $1,971,865 at September 30, 2010, an increase of $848,396 or 43 per cent. That debt consists of: 1. Compensated absences (accrued vacation liability) in the amount of $1,602,209, as compared to $1,564,820 at September 30, 2010. The increase in this liability is due to hourly rate changes resulting from promotions to replace vacated positions due to retirements and the Early Retirement Incentive programs. 2. Termination benefits in the amount of $777,131, as compared to $244,440 at September 30, 2010. These termination benefits consist of health, dental and vision insurance benefits through 2012 for those employees participating in the District's first early retirement incentive program, and wages payable in 2012 under the second early retirement incentive program, and health insurance benefits payable in 2012, 2013 and 2014. 3. OPEB obligation of $440,921, representing post employment health insurance obligations pursuant to GASB No. 45. Economic Facts and Next Year's Budget Millage Rates The following factors were taken into consideration when the budget for the fiscal year ending September 30, 2012 was prepared: Appraised taxable property values decreased by $774,813,699 or 3 percent for tax year 2011 (FY2012) as compared to a decrease of 9 percent in 2010. This is the fourth consecutive year that the property value in the District has decreased. The cumulative effect of the last four years' decline in property value is an anticipated reduction in Ad Valorem revenue of approximately $6.6 million, or 23 percent. The decrease in 2011 -2012 property value was anticipated, and the staff, under the Board's direction, has worked hard to control expenditures and increase reserves. The decrease in property value was less than the anticipated 5 percent. Preliminary estimates indicate the property value in Collier County is expected to decline 5 percent for the 2012 year. Historically, the District has faired far better than the County as a whole, so it is anticipated that new growth within the District will offset any decline in property value, so value should remain unchanged for BJB/bb 2 -27 -12 x 161 lA 4 BJB/bb 2 -27 -12 xi the 2012 -2013 fiscal year. Because of the decline in projected revenue for the 2011 -2012 fiscal year, the General Fund budget reflects the anticipated expenditure of approximately $1.8 million of designated reserves to fund the operating budget and maintain the level of service. The District must continue to consider ways to fund operating expenses without reducing the level of service and without depleting reserves. In June of 2010, the Board held a workshop to consider and discuss additional methods of generating revenue, and again held a special workshop in February of 2012 to review the revised five year financial projections. At the February 2012 workshop, the Boar determined it was not necessary at this time to seek an increase in millage rate. However, they did provide direction to staff to review some fees for services. Staff will continue to monitor financial projections to provide the Board with current and updated information regarding the future financial needs of the District. 2. The District did not increase its millage rate from 1 mill ($1.00 for each $1,000 of appraised property value) for the fiscal year ending September 30, 2012. The rolled -back millage rate, that is, the rate that would need to be levied to generate the same revenue for the 2011 -2012 fiscal year as was generated during the 2010 - 2011 fiscal year, was not levied because it exceeded the maximum millage rate the District is authorized to levy pursuant to its enabling act. The District's millage cap, combined with declining property values, makes it impossible to generate the same revenue as in prior years. Therefore, the District must fund operations with less revenue, while continuing to attempt to maintain service levels. 3. The District had planned to open Stations #48, #49, #410 and #411 within the next two to five years. However, due to the estimated dramatic reduction in revenue resulting from the anticipated and realized decline in property value, and the dramatic reduction in impact fees received, all construction of new station sites, except for the site preparation work required to remaining compliance with the Army Corps of Engineer's Permit issued for Station #48, has been halted. 4. No new positions are provided for in the General Fund Budget for 2011 -2012. Thirteen employees participated in the early retirement incentive program established by the Board for the 2008 -2009 fiscal year, resulting in 9 shift positions being vacated. An additional seven employees participated in a second AWO early retirement incentive program offered between August 1, 2010 and July 31, 2011. This resulted in an additional 5 shift positions being vacated. In May of 2011, three replacement firefighters were hired to address the 14 shift positions vacated as a result of the two early retirement incentive programs. The 2011 - 2012 General Fund Budget contains provision for overtime necessary to meet staffing demands. In addition, the 2011 -2012 General Fund Budget reflects the elimination of one non - bargaining unit Chief Officer position and one bargaining unit 40 hour position, Fire Marshal, which occurred as a result of the second early retirement incentive program. Because of the anticipated continued reductions in revenue, the intent is to retain as much of the General Fund reserves as possible to avoid potential personnel reductions in the 2012 -2013 fiscal year. 5. Capital purchases have been limited to only those essential items, including the replacement of fire equipment as needed in the total amount of $25,000, the purchase of replacement protective equipment in the amount of $15,000, the purchase of medical equipment in the amount of $15,000, the replacement of one support vehicle in the amount of $30,000 and the replacement of computers for BJB/bb 2 -27 -12 xi s 161 1A the apparatus used to provide call response information in the total amount of $42,000. Request for Information This financial report is designed to provide the reader an overview of the District. Questions regarding any information provided in this report should be directed to: Becky Bronsdon, Assistant Chief of Administrative Services, North Naples Fire Control & Rescue District, 1885 Veteran's Park Drive, Naples, FL 34109, 239 -597 -3222, e-mail: bbronsdonc�r�,northnaplesfire. com. BJB/bb 2 -27 -12 Xii 161 1A NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 3 of 67 STATEMENT OF NET ASSETS September 30, 2011 ASSETS Current assets: Cash and cash equivalents Restricted cash and cash equivalents Investments Due from other governments Other receivables Other assets Total current assets Noncurrent assets: Capital assets: Land Construction in progress Depreciable buildings, equipment, and vehicles (net of $12,483,908 accumulated depreciation) Total noncurrent assets TOTAL ASSETS LIABILITIES Current liabilities: Accounts payable and accrued expenses Contract deposits Deferred revenue Current portion of long -term obligations Total current liabilities Noncurrent liabilities: Noncurrent portion of long -term obligations TOTAL LIABILITIES NET ASSETS Invested in capital assets, net of related debt Unrestricted TOTAL NET ASSETS TOTAL LIABILITIES AND NET ASSETS The accompanying notes are an integral part of this statement. Governmental Activities $ 6,212,836 1,131,780 8,018,580 261,257 61,231 132,219 15,817,903 11,182,814 720,146 11.091.268 22,994,228 $ 38,812,131 $ 763,278 16,000 1,025,092 670,172 2,474,542 2,150,089 4,624,631 22,994,228 11,193,272 34,187,500 $ 38,812,131 NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT STATEMENT OF ACTIVITIES Year Ended September 30, 2011 EXPENSES Governmental Activities Public Safety - Fire Protection Personnel services Operating expenses Depreciation Interest and fiscal charges TOTAL EXPENSES - GOVERNMENTAL ACTIVITIES PROGRAM REVENUES Charges for services Operating grants and contributions NET PROGRAM EXPENSES GENERAL REVENUES Ad Valorem taxes Impact fees Interest Loss on disposition of capital assets Other TOTAL GENERAL REVENUES DECREASE IN NET ASSETS NET ASSETS - Beginning of the year NET ASSETS - End of the year The accompanying notes are an integral part of this statement. 161 1A � Governmental Activities $ 22,541,317 2,860,056 1,063,586 26,464,959 618,360 30,750 25.815.849 22,312,426 142,361 173,073 (1,596) 219,280 22,845,544 (2,970,305) 37,157,805 $ 34,187,500 Page 4 of 67 ,1!Ili 11110 "; 11.116 �A 1-' 161 1A NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 5 of 67 BALANCE SHEET - GOVERNMENTAL FUNDS September 30, 2011 Total General Impact Fee Inspection Fee Governmental Fund Fund Fund Funds ASSETS Cash and cash equivalents $ 6,212,836 $ - $ - $ 6,212,836 Restricted cash and cash equivalents 85,627 985,808 60,345 1,131,780 Investments 8,018,580 - - 8,018,580 Due from other governments 182,602 32,922 45,733 261,257 Due from other funds 19,118 - - 19,118 Other receivables 61,231 - - 61,231 Other assets 132,219 - - 132,219 TOTAL ASSETS $ 14,712,213 $ 1,018,730 $ 106,078 $ 15,837,021 LIABILITIES AND FUND BALANCE LIABILITIES Accounts payable and accrued expenses $ 760,206 $ 3,072 $ - $ 763,278 Due to other funds - 19,118 19,118 Contract deposits 16,000 - - 16,000 Deferred revenue 9,434 1,015,658 - 1,025,092 TOTAL LIABILITIES 785,640 1,018,730 19,118 1,823,488 FUND BALANCE Nonspendable 132,219 - - 132,219 Restricted - - 86,960 86,960 Assigned 13,560,615 - - 13,560,615 Unassigned _ 233,739 - - 233,739 TOTAL FUND BALANCE 13,926,573 - 86,960 14,013,533 TOTAL LIABILITIES AND FUND BALANCE $ 14,712,213 $ 1,018,730 $ 106,078 $ 15,837,021 The accompanying notes are an integral part of this statement. 161 NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT RECONCILIATION OF THE BALANCE SHEET OF GOVERNMENTAL FUNDS TO THE STATEMENT OF NET ASSETS September 30, 2011 Total fund balance of governmental funds $ 14,013,533 Amounts reported for governmental activities in the Statement of Net Assets are different because: Capital assets used in governmental activities are not financial resources and therefore are not reported in the governmental funds. Capital assets not being depreciated: Land 11,182,814 Construction in progress 720,146 11,902,960 Governmental capital assets being depreciated: Building, equipment and vehicles 23,575,176 Less accumulated depreciation (12,483,908) 11,091,268 Long -term obligations are not due and payable in the current period and therefore are not reported in the funds. 1 A � Page 6 of 67 Net OPEB obligation (440,921) Early termination benefits (777,131) Compensated absences (1,602,209) (2,820,261) Elimination of interfund amounts: Due to other funds (19,118) Due from other funds 19,118 Total net assets of governmental activities $ 34,187,500 The accompanying notes are an integral part of this statement. 161 lA `f NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 7 of 67 STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - GOVERNMENTAL FUNDS Year Ended September 30, 2011 Total General Impact Fee Inspection Fee Governmental Fund Fund Fund Funds I 11/ p)a MN Ad Valorem taxes $ 22,312,426 $ - $ - $ 22,312,426 Intergovernmental revenue: Firefighter Supplemental 30,750 - - 30,750 Charges for services: Inspection fees and other 116,053 - 502,307 618,360 Impact fees - 142,361 - 142,361 Miscellaneous: Interest 172,088 - 985 173,073 Other 219,280 - - 219,280 TOTAL REVENUES 22,850,597 142,361 503,292 23,496,250 EXPENDITURES Current Public safety Personnel services 21,192,646 - 500,275 21,692,921 Operating expenditures 2,853,968 6,088 - 2,860,056 Capital outlay 270,090 136,273 - 406,363 Debt service Principal reduction - - - - Interest and fiscal charges - - - - TOTAL EXPENDITURES 24,316,704 142,361 500,275 24,959,340 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES (1,466,107) - 3,017 (1,463,090) OTHER FINANCING SOURCES Proceeds from disposition of capital assets - - - - TOTAL OTHER FINANCING SOURCES - - - - EXCESS OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES (1,466,107) - 3,017 (1,463,090) FUND BALANCE - Beginning of the year 15,392,680 - 83,943 15,476,623 FUND BALANCE - End of the year $ 13,926,573 $ - $ 86,960 $ 14,013,533 The accompanying notes are an integral part of this statement. 161 lA � NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 8 of 67 RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES Year Ended September 30, 2011 Amount Net change (expenditures and other financing uses over revenues and other financing sources) in fund balance - total governmental funds $ (1,463,090) The decrease (change) in net assets reported for governmental activities in the Statement of Activities is different because: Governmental funds report capital outlays as expenditures. In the Statement of Activities, however, the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. The loss on disposition of capital assets reduces the increase in net assets. Expenditures for capital assets 406,363 Less: proceeds on disposition of capital assets - Less: loss on disposition of capital assets (1,596) Less: current year depreciation (1,063,586) (658,819) The issuance of debt is reported as a financing source in governmental funds and thus contributes to the change in fund balance. In the Statement of Net Assets, however, issuing debt increases long -term liabilities and does not affect the Statement of Activities. Similarly, repayment of principal is an expenditure in the governmental funds but reduces the liability in the Statement of Net Assets. Borrowings (proceeds from issuance): Capital lease - Repayments (principal retirement): Capital lease Some expenses reported in the Statement of Activities do not require the use of current financial resources and therefore are not reported as expenditures in the governmental funds. Decrease in accrued interest payable on long term debt - Increase in Net OPEB obligation (278,316) Decrease in termination benefits ERIP 1 167,843 Increase in termination benefits ERIP 2 (700,534) Increase in compensated absences (37,389) (848,396) Decrease in net assets of governmental activities $(2,970,305) The accompanying notes are an integral part of this statement. 161 1A 4 NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 9 of 67 STATEMENT OF FIDUCIARY NET ASSETS - FIDUCIARY FUND September 30, 2011 ASSETS Investments, at fair value: Money market funds Mutual funds Common stocks U.S. Government securities Corporate bonds Real estate Due from other governments Due from District Due from plan participants Accrued investment income TOTAL ASSETS LIABILITIES AND NET ASSETS LIABILITIES Accounts payable Deferred contributions - prepaid district contributions TOTAL LIABILITIES NET ASSETS Held in trust for pension benefits and other purposes TOTAL NET ASSETS The accompanying notes are an integral part of this statement. Firefighters' Pension Fund $ 1,001,997 3,283,838 10,954,136 3,471,890 4,541,102 2,502,856 368,908 108,259 26,232,986 36,842 36,842 26,196,144 $ 26,196,144 161 1A NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 10 of 67 STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS - FIDUCIARY FUND Year Ended September 30, 2011 DEDUCTIONS Refunds of contributions - Administrative expenses 68,794 TOTAL DEDUCTIONS 68,794 NET INCREASE IN NET ASSETS 3,202,352 NET ASSETS - BEGINNING 22,993,792 NET ASSETS - ENDING $ 26,196,144 The accompanying notes are an integral part of this statement. Firefighters' Pension Fund ADDITIONS Contributions: Employer $ 2,476,421 Plan members, made by employer on behalf of employee 40,972 Buybacks 42,021 State of Florida, insurance premiums 1,139,799 Total contributions 3,699,213 Investment income: Net appreciation (depreciation) including realized gains /losses (836,325) Interest and dividends 548,376 (287,949) Less: investment expenses (140,118) Net investment income (loss) (428,067) Other income - TOTAL ADDITIONS 3.271.146 DEDUCTIONS Refunds of contributions - Administrative expenses 68,794 TOTAL DEDUCTIONS 68,794 NET INCREASE IN NET ASSETS 3,202,352 NET ASSETS - BEGINNING 22,993,792 NET ASSETS - ENDING $ 26,196,144 The accompanying notes are an integral part of this statement. 161 1A ¢ NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 11 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Organization North Naples Fire Control and Rescue District (the "District ") is an independent special taxing district located in northern Collier County, Florida. The District was originally established on April 23, 1961 by Laws of Florida, Chapter 61 -2032, then reestablished by Laws of Florida Chapter 84 -416, as amended. The District has the general and special powers prescribed by Florida Statute Chapters 189, 191 and 633.15. The District's governing legislation was recreated, reenacted and codified by Laws of Florida, Chapter 99 -450 on July 13, 1999 and amended by Laws of Florida, Chapter 2006 -353 on June 23, 2006. The District is governed by a five (5) member elected Board of Commissioners. Commissioners serve on a staggered four (4) year term basis. The District provides fire control and protection services, fire safety, inspections, code enforcement, fire hydrant maintenance, firefighter training, and crash and fire rescue services as well as basic and advanced life support services. In providing these services, the District operates and maintains seven (7) stations and a support services /fire prevention facility as well as the related equipment. The District employs AAM approximately 150 full -time professional firefighters and administrative staff. During the year ended September 30, 2009, the District entered into a joint venture agreement with Edison State College (ESC) for the operation of the North Naples Fire Training Center ( NNFTC) to educate and train students as State Certified Firefighters. The District is licensed to operate the NNFTC and ESC is the program coordinator. The District provides the training room and training facilities for the NNFTC. ESC, as program coordinator, is responsible for the operations of the NNFTC including but not limited to the screening and enrolling of students and for screening and engaging instructors. Therefore, the activities of the NNFTC are not included in the District's basic financial statements. Reporting Entity y The District adheres to Governmental Accounting Standards Board (GASB) Statement Number 14, "Financial Reporting Entity," (GASB 14) as amended by GASB Statement Number 39, "Determining Whether Certain Organizations Are Component Units" (GASB 39). This Statement requires the basic financial statements of the District (the primary government) to include its component units, if _» any. A component unit is a legally separate organization for which the elected officials of the primary government are financially accountable. Based on the criteria established in GASB 14, as amended, there are no component units required to be included in the District's basic financial statements. 161 NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 IA¢ Page 12 of 67 NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, CONTINUED Government -wide Financial Statements The government -wide financial statements (i.e., the Statement of Net Assets and the Statement of Activities) report information on all of the activities of the District and do not emphasize fund types. These governmental activities comprise the primary government. General governmental and intergovernmental revenues support the governmental activities. The purpose of the government -wide financial statements is to allow the user to be able to determine if the District is in a better or worse financial position than the prior year. The effect of all interfund activity between governmental funds has been removed from the government -wide financial statements. Government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the pension fund financial statements. Under the accrual basis of accounting, revenues, expenses, gains, losses, assets, and liabilities resulting from exchange and exchange -like transactions are recognized when the exchange takes place. Revenues, expenses, gains, losses, assets, and liabilities resulting from nonexchange transactions are recognized in accordance with the requirements of GASB Statement Number 33, "Accounting and Financial Reporting for Nonexchange Transactions" (GASB 33). Amounts paid to acquire capital assets are capitalized as assets in the government -wide financial statements rather than reported as expenditures. Proceeds of long -term debt are recorded as liabilities in the government -wide financial statements rather than as other financing sources. Amounts paid to reduce long -term indebtedness of the reporting government are reported as a reduction of the related liability in the government -wide financial statements rather than as expenditures. The Statement of Activities demonstrates the degree to which the direct expenses of a given function are offset by program revenues. Direct expenses are those that are ?Yskry clearly identifiable with a specific function or segment. Program revenues include: 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function, and 2) grants and contributions that are restricted to meeting the operational or capital improvements of a particular function. Taxes and other items not properly included among program revenues are reported instead as general revenues. 161 1A `i NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 13 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, CONTINUED Government -wide Financial Statements, continued Program revenues are considered to be revenues generated by services performed and/or by fees charged such as inspection fees, burn permits, and hydrant tests. Fund Financial Statements The District has implemented GASB Number 54, "Fund Balance Reporting and Governmental Fund Type Definitions" that requires a change in the reporting format of fund balances in the governmental fund statements. As a result of such implementation there is no net effect in fund balance or revenues and other sources over (under) expenditures and other financings uses at September 30, 2011 or for the year then ended. Essentially, the implementation resulting in adoption of a fund balance policy and reclassification of the components within fund balance. The accounts of the District are organized on the basis of funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self - balancing accounts that comprise its assets, liabilities, fund equity or retained earnings, revenues, and expenditures or expenses, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purpose for which they are to be spent and the means by which spending activities are controlled. Fund financial statements for the District's governmental and fiduciary funds are presented after the government -wide financial statements. These statements display information about major funds individually and nonmajor funds in aggregate for governmental funds. The fiduciary statement includes financial information for the firefighters' pension fund. The fiduciary fund represents assets held by the District in a custodial capacity for the benefit of other individuals. Governmental Funds When both restricted and unrestricted resources are combined in a fund, expenditures are considered to be paid first from restricted resources, as appropriate, and then from unrestricted resources. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are considered to be available when they are collected within the current period or soon thereafter to pay liabilities of the current period. 161 1A NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 14 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, CONTINUED Governmental Funds, continued The District's major funds are presented in separate columns on the governmental fund financial statements. The definition of a major fund is one that meets certain criteria set forth in GASB Statement Number 34, "Basic Financial Statements - and Management's Discussion and Analysis - for State and Local Governments" (GASB 34). The funds that do not meet the criteria of a major fund are considered non -major funds and are combined into a single column on the governmental fund financial statements. Separate financial statements are provided for governmental funds. Major individual governmental funds are reported in separate columns on the fund financial statements. Fiduciary Fund The pension trust fund accounts for the activities of the Firefighters' Pension Plan, which accumulates resources for the pension benefit payments to qualified firefighters. The net assets of this fund are not considered to be net assets of the District and not available to the District's creditors. Measurement Focus and Basis of Accounting Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the basic financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. l government -wide financial statements are reported using the economic resources aw M measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the µ$ timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. 161 IA�- NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 15 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, CONTINUED Measurement Focus and Basis of Accounting, continued Revenues are considered to be available when they are collectible within the current period and soon enough thereafter to pay liabilities of the current period. For this purpose, the District considers tax revenues to be available if they are collected within sixty days of the end of the current fiscal period. Revenues susceptible to accrual are property taxes, interest on investments, and intergovernmental revenues. Property taxes are recorded as revenues in the fiscal year in which they are levied, provided they are collected in the current period or within sixty days thereafter. Interest on invested funds is recognized when earned. Intergovernmental revenues that are reimbursements for specific purposes or projects are recognized when all eligibility requirements are met. Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred. Exceptions to this general rule include: (1) rc principal and interest on long -term debt, if any, is recognized when due; and (2) expenditures are generally not divided between years by the recording of prepaid expenditures. When both restricted and unrestricted resources are available for use, it is the District's policy to use restricted resources first, then unrestricted resources as they are needed. Separate financial statements are provided for governmental funds and fiduciary funds, even though the latter are excluded from the government -wide financial statements. Non - current Government Assets/Liabilities GASB 34 requires non - current governmental assets, such as land and buildings, and non - current governmental liabilities, such as notes payable and capital leases, to be reported in the governmental activities column in the government -wide Statement of Net Assets. 161 lA `f NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 16 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, CONTINUED Maior Funds The District reports the following major governmental funds: The General Fund is the District's primary operating fund. It accounts for all financial resources of the District, except those required to be accounted for in another fund. The Impact Fee Fund consists of fees imposed and collected by Collier County based on new construction within the District. The fees are restricted and can only be used for certain capital expenditures associated with growth within the District. Non -Major Fund The District reports the following non -major fund: The Inspection Fee Fund is used by the District to account for the receipt and expenditures of its Inspection Fee Program. Fees are charged for the inspection of new building construction. The fees are collected by Collier County and are distributed by the East Naples Fire Control and Rescue District to the other participating Districts. Fiduciary Fund Fiduciary funds are excluded in the government -wide financial statements because the resources of those funds are not available to support the District's programs. The only type of fiduciary funds the District maintains is a Firefighters' Pension Fund, which accounts for retirement assets held by the Plan that are payable to qualified firefighters upon retirement. Budgetary Information The District has elected to report budgetary comparisons of its major funds and its non -major fund as required supplementary information (RSI). 161 lA � NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 17 of 67 H NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, CONTINUED Investments The District adheres to the requirements of GASB Statement Number 31, "Accounting and Financial Reporting for Certain Investments and for External Investment Pools," (GASB 31) in which all investments are reported at fair value. Investments, including restricted investments, consist of certificates of deposit, U.S. Government securities, corporate debt and equity securities, and securities of government agencies unconditionally guaranteed by the U.S. Government. Capital Assets Capital assets, which include land, construction in progress, buildings, equipment and vehicles, are reported in the government -wide Statement of Net Assets. The District follows a capitalization policy which calls for capitalization of all capital m assets that have a cost or donated value of $1,000 or more and have a useful life in `" excess of one year. All capital assets are valued at historical cost, or estimated historical cost if actual historical cost is not available. Donated capital assets are valued at their estimated fair market value on the date donated. Public domain (infrastructure) capital assets consisting of certain improvements other than building, including curbs, gutters and drainage systems, are not capitalized, as the District generally does not acquire such assets. No debt - related interest expense is capitalized as part of capital assets in accordance with GASB 34. Maintenance, repairs and minor renovations are not capitalized. The acquisition of land and construction projects utilizing resources received from Federal and State agencies are capitalized when the related expenditure is incurred. Expenditures that materially increase values, change capacities or extend useful lives - are capitalized. Upon sale or retirement, the cost is eliminated from the respective accounts. R NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 1A � Page 18 of 67 NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, CONTINUED Capital Assets, continued Expenditures for capital assets are recorded in the fund statements as current expenditures. However, such expenditures are not reflected as expenditures in the government -wide statements, but rather are capitalized and depreciated. Depreciable capital assets are depreciated using the straight -line method over the following estimated useful lives: Capital Asset Years Buildings 15 -30 Capital Assets acquired under Capital Lease 10 Office Equipment 3 -30 Vehicles 3 -10 Equipment and Machinery 3 -15 Budgets and Budgetary Accounting The District adopted an annual budget for the General Fund. The District adopted annual budgets for the Special Revenue Funds - Impact Fee Fund and the Inspection Fee Fund. No budget was adopted or required to be adopted for the Firefighters' Pension Trust Fund. 161 1A 4 NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 19 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, CONTINUED Budgets and Budgetary Accounting, continued The District follows these procedures in establishing budgetary data for the General Fund, the Impact Fee Fund, and the Inspection Fee Fund: 1. During the summer of each year, the District Fire Chief submits to the Board of Commissioners a proposed operating budget for the fiscal year commencing on the upcoming October 1. The operating budget includes proposed expenditures and the means of financing them. 2. Public hearings are conducted to obtain taxpayer comments. 3. The budget is adopted by approval of the Board of Commissioners. 4. Budget amounts, as shown in these basic financial statements, are as originally adopted or as amended by the Board of Commissioners. 5. The budget is adopted on a basis consistent with accounting principles generally accepted in the United States of America. 6. The level of control for appropriations is exercised at the fund level. 7. Appropriations lapse at year -end. Several budget amendments were approved by the Board of Commissioners during the fiscal year ended September 30, 2011 for the General Fund. Budgeted revenues and expenditures in the General Fund were increased by $2,745,867. Budgeted expenditures in the Impact Fee Fund increased by $110,000 which was to be funded through impact fees collected in a prior year. No budget amendments were approved for the Inspection Fee Fund. µ Impact Fees/Deferred Revenue The District levies an impact fee on new construction within the District. The intent of the fee is for growth within the District to pay for capital improvements needed due to the growth. The fee is imposed and collected by Collier County and remitted to the District. The fee is refundable if not expended by the District within six (6) years from the date of collection. The District, therefore, records this fee as restricted cash and deferred revenue until the date of expenditure, at which time it is recognized as revenue and charged to capital outlay in the fund financial statements and capital assets in the government -wide financial statements. 161 NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 I A `P Page 20 of 67 NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, CONTINUED Net Assets In governmental fund statements net assets are identified as restricted when there are externally imposed constraints as to their use, such as through debt covenants, by grantors, or by law. Fund Balances The governmental fund financial statements the District maintains include nonspendable, restricted, assigned, and unassigned fund balances. Nonspendable fund balances are those that cannot be spent because the are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. Criteria include items that are not expected to be converted into cash, for example prepaid expenses. Restricted fund balances are those that are restricted by a third party. Restricted fund balances can only be spent for the stipulated purposes. The District's assigned fund balances are a result of the District's Board approval of actions prior to October 1, 2011. The District's intent is to maintain a minimum assigned fund balance level of three (3) months of prior year total expenditures. This assigned fund balance will serve as the District's operational reserve and is intended to fund the subsequent fiscal year's expenditures from October through the following AMW December. At September 30, 2011, fund balance is also assigned for a variety of specific items by District Board action. Any use of the assigned fund balance requires the District's Board approval. Due To/From Other Funds Interfund receivables and payables arise from interfund transactions and are recorded by funds affected in the period in which the transactions are executed. Due From Other Governments No allowance for losses on uncollectible accounts has been recorded since the District considers all amounts to be fully collectible. 0 161 IA� NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 21 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, CONTINUED Compensated Absences The District's employees accumulate annual leave based on the number of years of continuous service. Upon termination of employment, employees can receive payment of accumulated annual leave if certain criteria are met. The costs of accumulated annual leave benefits (compensated absences) are expended in the respective operating funds when payments are made to employees. However, the liability for all accrued vacation and personal leave benefits is recorded in the government -wide Statement of Net Assets. Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is not employed by the District because, at present, it is not necessary in order to assure effective budgetary control or to facilitate effective cash planning and control. Management Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenditures during the reporting period. Actual results could differ from those estimates. Interfund Transactions The District considers interfund receivables (due from other funds) and interfund payables (due to other funds) to be loan transactions to and from other funds to cover temporary (three months or less) cash needs. Transactions that constitute reimbursements to a fund for expenditures /expenses initially made from it that are properly applicable to another fund are recorded as expenditures /expenses in the reimbursing Rinds and as reduction of expenditures /expenses in the fund that is reimbursed. Such amounts are eliminated in the Government -wide Financial Statements. 161 SA � NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 22 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, CONTINUED Subsequent Events Subsequent events have been evaluated through February 1, 2012, which is the date the basic financial statements were available to be issued. NOTE B - CASH AND CASH EQUIVALENTS Cash and cash equivalents of the primary government (exclusive of the Firefighters' Pension Trust Fund) were $7,344,616, of which $1,131,780 was restricted. Total cash and cash equivalents included cash on hand of $1,150 at September 30, 2011. Deposits The District's deposit policy allows deposits to be held in demand deposit, money market accounts and the Florida State Board of Administration - Local Government Surplus Trust Fund (SBA). All District depositories are institutions designated as qualified depositories by the State Treasurer at September 30, 2011. The District adheres to GASB Statement Number 31, "Accounting and Financial Reporting for Certain Investments and for External Investment Pools." Under this Statement, the District has elected to show all investments at fair value, with the exception of the Local Government Surplus Funds Investment Pool Fund -PRIME (State Board of Administration), an external 2a7 - like investment pool. The Local Government Surplus Funds Investments Pool Trust Fund's shares are stated at amortized cost, which approximates fair value. These investments are subject to the risk that the market value of an investment, collateral protecting a deposit or securities ws underlying a repurchase agreements, will decline. NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE B - CASH AND CASH EQUIVALENTS, CONTINUED Deposits, continued Deposits consist of the following at September 30, 2011: Carrying District Amount Unrestricted General Fund Depository Accounts Money Market SBA Total General Fund Restricted General Fund Depository Accounts Special Revenue Funds Impact Fee Depository Accounts Inspection Fee Depository Accounts Total Special Revenue Funds 161 Bank Balance 1A Page 23 of 67 $ 3,398,813 $ 3,615,227 2,812,267 2,812,237 636 543 $ 6,211,716 $ 6,428,007 $ 85,627 $ 85,714 985,808 4A 'I AC 985,808 60,543 $ 1,132,065 The District's deposits were entirely covered by federal depository insurance or by collateral pursuant to the Public Depository Security Act (Florida Statute 280) of the State of Florida except for the $636 held in the SBA. Bank balances approximate market value. The District held no other types of deposits during the year ended September 30, 2011. The local Government Surplus Funds Trust Fund is not required to be categorized because the investments are not evidenced by securities that exist in physical or book entry form. 161 lA 4- NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 24 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE B - CASH AND CASH EQUIVALENTS, CONTINUED Restricted Cash and Equivalents The following is a brief description of the restrictions on cash and cash equivalents: The general fund account is used to segregate all funds received and disbursed for activities in relation to the District's 50th Anniversary and the employees' flexible - spending account. The Impact Fee account is used to account for the deposit of impact fees received and is restricted for certain capital asset acquisition associated with growth within the District. Impact fees are collected by Collier County for the District pursuant to County ordinance and District resolution. The Inspection Fee account is used to account for inspection fees collected by the District for performing fire inspections within the District. Such revenue is restricted for inspection service related costs. NOTE C - INVESTMENTS District - Investments Investments of the District (primary government) (exclusive of the Firefighters' Pension Trust Fund) was $8,018,580 (market value) and $8,048,774 (bank balance) at September 30, 2011 and consisted of certificates of deposit which were designated as public funds with a qualified public depository, and were, therefore, m entirely collateralized pursuant to the Public Depository Security Act (Florida Statute 280) of the State of Florida. Firefighters Pension Plan - Investments Investments held in the Firefighters' Pension Trust Fund totaled $25,755,819 (including $1,001,997 in money market funds, $3,283,838 in equity mutual funds, $10,954,136 in equity securities, $8,012,992 in fixed income securities, and $2,502,856 in real estate) at September 30, 2011. Such investments are administered by Firefighters' Pension Board policy, This policy provides for investments in money markets, mutual funds, treasury notes, federal agency guaranteed securities, corporate bonds, notes and/or equities, and real estate. I 161 1A NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 25 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE C - INVESTMENTS, CONTINUED Firefighters Pension Plan - Investments, continued The Firefighters' Pension Trust Fund accounts for resources held to fund the respective firefighter employee pension benefits. The Firefighters' Pension Trust Fund investments were held by a financial and investment institution and insured up to certain limits specific to the trustee /custodian institution and retirement trust funds. Investment Authorization: The Plan's investment policy is determined by the Plan's Board of Trustees. The policy has been designed by the Board to conduct the operations of the Plan in a manner so that the assets will provide the pension and other benefits provided under applicable laws, preserving principal while maximizing the rate of return. The Trustees are authorized to acquire and retain every kind of property (real, personal or mixed) and every kind of investment specifically including, but not by way of limitation, money markets, mutual funds, bonds, debentures, stocks (preferred or common) and other corporate obligations. Investments are carried at fair value at September 30, 2011. Interest and dividend revenues are recorded as earned. y . Purchases and sales of investments are recorded on the trade -date basis. Unrealized gains and losses are presented as net appreciation (depreciation) in fair value of investments on the statement of changes in plan net assets along with gains and losses realized on sales of investments. Given the inherent nature of investments, it is reasonably possible that changes in the value of those investments will occur in the near term and that such changes could materially affect the amounts reported in the statements of plan net assets. Investment in all equity securities shall be limited to those listed on a major U.S. stock exchange and limited to no more than 70% (at market) of the Plan's total asset value. The equity position in any one company shall not exceed 5% of the Plan's total assets at market. Investments in stock of foreign companies shall be limited to 25% of the value of the Plan's total assets at market. 161 SA � NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 26 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE C - INVESTMENTS, CONTINUED Firefighters Pension Plan - Investments, continued Investment Authorization, continued: The fixed income portfolio shall be compromised of securities with a quality rating of investment grade or higher by a major rating service. Except for Treasury and Agency obligations, the debt portion of the Fund shall contain no more than 3% of a given issuer irrespective of the number of differing issues. The current target allocation of these investments at market is as follows: Authorized Target % of Investments Portfolio Domestic Equities 45% International Equities 15% Domestic Fixed Income 30% Real Estate 10% Interest Rate Risk: Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to change in market interest rates. As a means of limiting its exposure to interest rate risk, the Plan diversifies its investments by security type and institution, and limits holdings in any one type of investment with any one issuer with various durations of maturities. Information about the sensitivity of the fair values of the Plan's fixed income investments to market interest rate fluctuations is provided by the following table that shows the distribution of the Plan's investment by maturity at September 30, 2011: Investment Maturities (in years) Investment Type Fair Value Less than 1 1 to 5 6 to 10 U.S. Agencies $ 1,084,404 $ 207,746 $ 876,658 $ - U.S. Treasuries 2,387,486 403,750 1,218,682 765,054 Corporate bonds 4,541,102 406,354 3,279,912 854,836 $ 8,012,992 $ 1,017,850 $ 5,375,252 $ 1,619,890 161 NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE C - INVESTMENTS, CONTINUED 1A `i Page 27 of 67 Firefighters Pension Plan - Investments, continued Credit Risk: Credit risk is the risk that a security or a portfolio will lose some or all of its value due to a real or perceived change in the ability of the issuer to repay its debt. The Plan's investment policy utilizes portfolio diversification in order to control this risk. The following table discloses credit rating by fixed income investment type at September 30, 2011, if applicable: Fair Percentage of Value Portfolio U.S. government guaranteed* $3,471,890 13.48 % Quality rating of credit risk debt securities Aa2 $ 671,944 2.61 % Aa3 523,951 2.03 Al 1,576,760 6.12 A2 1,429,775 5.55 A3 338,672 1.32 Total credit risk debt securities $4,541,102 17.63 % * Obligations of the U.S. government or obligations explicitly guaranteed by the U.S. government are not considered to have credit risk and do not have purchase limitations. Concentration of Credit Risk: The investments policy of the Plan contains limitations on the amount that can be invested in any one issuer as well maximum portfolio allocation percentages. There were no individual investments that represented 5% or more of Plan net assets at September 30, 2011. Custodial Credit Risk: This is the risk that in the event of the failure of the counterparty, the plan will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. This risk is generally measured by the assignment of a rating by a nationally recognized statistical rating organization. Consistent with the Plan's investment policy, the investments are held by Plan's custodial bank and registered in the Plan's name. 161 1 4-> NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 28 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE C - INVESTMENTS, CONTINUED Firefighters Pension Plan - Investments, continued Foreign Currency Risk: This is the risk that fluctuations in currency exchange rate may affect transactions conducted in currencies other than US Dollars and the carrying value of foreign investments. The Plan's exposure to foreign currency risk is derived mainly from its investments in international equity funds. The Plan owns shares in international equity funds and does not own individual securities in them. The Plan's exposure to foreign currency risk related to foreign equity funds is as follows: Fair Percentage of Value Portfolio International equity funds $ 3,366,535 13% NOTE D - DUE TO/FROM OTHER FUNDS Interfund receivables and payables at September 30, 2011, are as follows: Due from Due to Fund Other Funds Other Funds General Fund: Impact Fee Fund $ - $ - Inspection Fee Fund 19,118 - Total General Fund 19,118 Special Revenue Funds: Impact Fee Fund General Fund - - Inspection Fee Fund General Fund - 19,118 Total Special Revenue Funds - 19,118 Total $ 19,118 $ 19,118 Interfund receivables and payables were eliminated for presentation purposes in the Statement of Net Assets at September 30, 2011. w a 161 lA NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 29 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE E - CAPITAL ASSETS ACTIVITY The following is a summary of changes in capital assets activity for the year ended September 30, 2011: Balance at Balance at October 1 Increases/ Decreases/ Adjustments/ September 30 2010 Additions Retirements Reclassifications 2011 Capital Assets Not Being Depreciated: Land $ 11,182,814 $ - $ Construction in Progress 690,135 30,011 _ Total Capital Assets Not Being Depreciated 11,872,949 30,011 - $ 11,182,814 - 720,146 11,902,960 Capital Assets Being Depreciated: Buildings 12,389,935 38,930 - - 12,428,865 Office Equipment 625,666 91,608 (10,894) - 706,380 Vehicles 7,724,743 - (28,693) 2,747 7,698,797 Equipment & Machinery 2,538,697 245,814 (43,377) - 2,741,134 Total Capital Assets Being Depreciated 23,279,041 376,352 (82,964) 2,747 23,575,176 Less Accumulated Depreciation: Buildings (3,756,310) (401,233) - - (4,157,543) Office Equipment (385,846) (81,168) 10,894 - (456,120) Vehicles (5,405,836) (434,361) 28,693 - (5,811,504) Equipment & Machinery (1,950,951) (146,824) 39,034 - (2,058,741) Total Accumulated Depreciation (11,498,943) (1,063,586) 78,621 - (12,483,908) Total Capital Assets being Depreciated, Net 11,780,098 (687,234) (4,343) 2,747 11,091,268 Capital Assets, Net $ 23,653,047 $ (657,223) $ (4,343) $ 2,747 22,994,228 Net assets invested in capital assets, net of related debt $ 22,994,228 161 NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE E - CAPITAL ASSETS ACTIVITY, CONTINUED Depreciation expense was charged to the following functions during the year ended September 30, 2011: Amount General Government Total Depreciation Expense $1,063,586 NOTE F - LONG -TERM OBLIGATIONS 1A � Page 30 of 67 The following is a summary of changes in long -term obligations for the year ended September 30,2011: The following is a summary of long -term obligations at September 30, 2011: Amount Net OPEB obligation. Cumulative difference between annual OPEB cost and District payments toward the cost of post employment benefits other than pensions since GASB No. 45 transition date of October 1, 2009. $ 440,921 Early termination benefits (ERIP 1). During the year ended September 30, 2009, the District approved an early retirement incentive package to all sworn employees (see Note M). The early retirement benefits are payable over a three (3) year period 76,597 ending September, 2012. Early termination benefits (ERIP 2). During the year ended September 30, 2010, the District approved an early retirement incentive package to all sworn employees (see Note M). The early retirement benefits are payable over a three (3) year period ending September, 2014. 700,534 Balance Retirements Balance Amounts October 1 And September 30 Due Within 2010 Additions Adjustments 2011 One Year Net OPEB obligation $ 162,605 $ 278,316 $ - $ 440,921 $ - Termination Benefits ERIP 1 244,440 - (167,843) 76,597 76,597 Termination Benefits ERIP 2 - 700,534 - 700,534 593,575 Compensated Absences 1,564,820 37,389 - 1,602,209 - $ 1,971,865 $ 1,016,239 $ (167,843) $ 2,820,261 $ 670,172 The following is a summary of long -term obligations at September 30, 2011: Amount Net OPEB obligation. Cumulative difference between annual OPEB cost and District payments toward the cost of post employment benefits other than pensions since GASB No. 45 transition date of October 1, 2009. $ 440,921 Early termination benefits (ERIP 1). During the year ended September 30, 2009, the District approved an early retirement incentive package to all sworn employees (see Note M). The early retirement benefits are payable over a three (3) year period 76,597 ending September, 2012. Early termination benefits (ERIP 2). During the year ended September 30, 2010, the District approved an early retirement incentive package to all sworn employees (see Note M). The early retirement benefits are payable over a three (3) year period ending September, 2014. 700,534 161 1A NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 31 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE F - LONG -TERM OBLIGATIONS, CONTINUED Non - current portion of compensated absences. Employees of the District are entitled to paid vacation based on length of service and job classification. 1,602,209 $ 2,820,261 Interest expense for the year ended September 30, 2011, was $0. NOTE G - RETIREMENT PLANS The following two retirement plans have been established by the District: Plan 1 - Florida Retirement System (FRS) Plan 2 - Firefighters' Pension Trust Fund (Florida Statute 175) Employee participation in a specific plan is based on the respective employee's original hire date. Plan 1 - Plan Description and Provisions - Florida Retirement System All District personnel employed prior to January 1, 1996 and all other District personnel (other than certified firefighters) including the Board of Commissioners, hired on or after January 1, 1996, are participants in the statewide Florida Retirement System (FRS) under the Authority of Article X, Section 14 of the State Constitution and Florida Statutes, Chapters 112 and 121. The FRS Plan (the "Plan") was noncontributory prior to July 1, 2011. Beginning July 1, 2011, FRS requires a 3% of eligible compensation employee contribution for all classes of employees except for those enrolled in the DROP program, which requires no employee contribution. The FRS is totally administered by the State of Florida. The District contributed 100% of the required contributions for the years ended September 30, 2011, 2010, and 2009. The District's covered payroll for the years ended September 30, 2011, 2010, and 2009 was $5,078,230, $5,500,663, and $5,624,683, respectively. The District's contributions to the Plan were $941,412, $1,062,265, and $1,075,003, for the years ended September 30, 2011, 2010, and 2009, respectively, which represents 19 %, 19 %, and 19 %, respectively, of covered payroll. Pension costs for the District ranged between 4.42% to 23.25% for the year ended September 30, 2011. There were no employee contributions required or made to the Plan. 161 1A + NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 32 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE G - RETIREMENT PLANS, CONTINUED Plan 1 - Plan Description and Provisions - Florida Retirement System, continued Employees, enrolled prior to July 1, 2011, who retire at or after age 62 with 6 years of creditable service (6 years for elected state officials), 6 years of senior management service and age 62, 6 years of special risk service and age 55, or 30 years of service (25 for special risk) regardless of age, are entitled to a retirement benefit, payable for life, equal to 1.6% to 3.0% per year of creditable service, depending on the class of employee (regular, special risk, etc.) based on average final compensation of the five (5) highest fiscal years' compensation. Benefit cannot exceed 100% of average final compensation. w_ Employees, enrolled on or after July 1, 2011, who retire at or after age 65 with 8 years of creditable service, 8 years of senior management service and age 65, 8 years h of special risk service and age 60, or 33 years of service (30 for special risk) regardless of age, are entitled to a retirement benefit, payable for life, equal to 1.6% to 3.0% per year of creditable service, depending on the class of employee (regular, special risk, etc.) based on average final compensation of the eight (8) highest fiscal years' compensation. Benefit cannot exceed 100% of average final compensation. Benefits vest after six years of creditable service for those enrolled prior to July 1, 2011, and after eight years for those enrolled on or after July 1, 2011. Vested employees may retire anytime after vesting and incur a 5% benefit reduction for each year prior to normal retirement age. - Early retirement, disability, death and survivor benefits are also offered. Benefits are established by State Statute. The Plan provides for a constant 3% cost -of- living - adjustment for retirees. The Plan also provides several other Plan and/or investment options that may be AWN elected by the employee. Each offers specific contribution and benefit options. The Plan documents should be referenced for complete detail. Description of Funding Policy - This is a cost sharing, multi - employer plan available to governmental units within the State. Actuarial information with respect to an individual participating entity is not available. Participating employers are required, .. by Statute, to pay monthly contributions at actuarially determined rates that, expressed as percentages of annual covered payroll, are adequate to accumulate sufficient assets to pay benefits when due. 161 lA NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 33 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE G - RETIREMENT PLANS, CONTINUED Plan 1 - Plan Description and Provisions - Florida Retirement System, continued Trend Information - A copy of the FRS's June 30, 2011 annual report can be obtained by writing the Florida Division of Retirement, Cedars Executive Center, 2639 -C North Monroe Street, Tallahassee, Florida 32399 -1560, or by calling (850) 488 -5706. Plan 2 - Plan Description and Provisions - Firefighters' Pension Trust Fund The following brief description of the North Naples Fire Control and Rescue District Firefighters' Pension Plan (the "Plan ") is provided for general information purposes only. Participants should refer to the plan agreement for a more complete description of the Plan. On July 11, 1996, under the authority of Florida Statute 175 and Laws of Florida, Chapter 95 -338, the District's Board of Commissioners passed Resolutions 96 -004 and 96 -005, providing for the establishment and funding of a single employer defined benefit retirement plan and trust for newly hired fire suppression personnel. The resolutions establish that certified firefighters employed on or after January 1, 1996 are to become participants in the District's Firefighters' Pension Trust Fund. The Plan is totally administered, including all investment management, by a third party administrator and the Plan's appointed Pension Board. During the year ended September 30, 2009, the Plan adopted Governmental Accounting Standards Board (GASB) Statement Number 50 "Pension Disclosures" (GASB 50) which amends GASB Statements Number 25 "Financial Reporting for Defined Benefit Pension Plans and Note Disclosures for Defined Contribution Plans ", and Number 27 "Accounting for Pensions by State and Local Government Employers ". GASB 50 requires disclosure in the notes to the financial statements of pension plans and certain employer governments of the current funded status of the plan and other actuarial information. The adoptions of GASB 50 had an impact on the presentation of the notes to the financial statements but had no impact on the Plan's net assets available for Plan benefits. w During the years ended September 30, 2011, 2010, and 2009, there were employee contributions in the amounts of $42,021, $62,549, and $33,580, respectively. These employee contributions were for the buyback of military service time for certain employees. There were no employee contributions to the Plan during the years ended September 30, 2005 or 2004, as the District funded the scheduled employee 161 lA � NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 34 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE G - RETIREMENT PLANS, CONTINUED Plan 2 - Plan Description and Provisions - Firefighters' Pension Trust Fund, continued required contributions. The employer contributed 100% of its required contributions, as well as those required contributions of the participating firefighters (0.5% pick -up). The Plan provides for full -time firefighting personnel to become eligible to participate in the Plan immediately upon hire. Under District resolution 96 -005, the District elected to pay the 0.5% (1% prior to December 9, 2004) employee required contribution on behalf of the employee. Effective December 9, 2004 the employee contribution was reduced to 0.5% (employee pick up). Effective July 1, 2001 (per resolution 01 -01), benefits under the Plan vest after six years of creditable service. Employees who elect normal retirement at or after age 55 with 6 years of creditable service, or 25 years of service regardless of age, are entitled to a retirement benefit. Employees may elect early retirement after 6 years of creditable service and attainment of age 50 with a reduction in benefit not to exceed 3% for each year before normal retirement. The Plan also includes certain disability and death benefits. Contributions - Contributions to the Plan are derived from three sources: employees (" I% pick -up" - I% of compensation paid by the District on behalf of the employee pursuant to Resolution 96 -005) effective December 9, 2004, the required employee contribution was reduced to 0.5% (employee pick up), State funds (fire [hazard] insurance premium tax per Florida Statute Chapter 175) and employer (remaining amount necessary to meet actuarial requirement). For the period from January 1, 1996 through September 30, 1996, no employer contributions were required. Employer contributions were required from October 1, 1996 through September 30, 2011. The State contributions under Chapter 175 began in June 1997. This revenue is based on property fire insurance premiums paid within the District and is applied up to an approved "frozen" limit of $1,746,71.6. The District (employer) is required to fund the difference each year between the total contributions from all other sources for the year and the total cost for the year pursuant to the most recent actuarial valuation of the Plan. The total cost for any year equals total normal cost plus the additional amounts sufficient to amortize the unfunded past service liability over a 30 year period commencing the first year of the Plan's inception. 161 1A � NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 35 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE G - RETIREMENT PLANS, CONTINUED Plan 2 - Plan Description and Provisions - Firefighters' Pension Trust Fund, continued Pursuant to the actuarial study dated October 1, 2010, the District's fiscal year 2011 contribution (District only) requirement was 29.2% of the actuarially determined covered payroll. Actual District contributions to the Plan for the year ended September 30, 2011, were $2,517,393, including $40,972 contributed by the District on behalf of the participating firefighters (employee pick -up). The State M contributions for the year ended September 30, 2010 were $1,139,799. At n October 1, 2011, $26,196,144 of the Plan's total net assets were restricted for future benefits increases. Pension Benefits - Effective July 1, 2001, employees with 6 or more years of service are entitled to monthly pension benefits, beginning at the earlier of age 55 with 6 years of credited service or L-') years creaitea service regaraiess of ages, equal to 3.53% for services through September 30, 2010 and thereafter at 3% of their average final compensation (AFC) over the 5 highest years within the last 10 years of service multiplied by number of years of credited service. Maximum benefit is 1.00% of AFC. The plan permits early retirement at age 50 with 6 years of credited service. Employees may elect to receive their pension benefits in the form of a 10 year certain and life annuity. If employees terminate before rendering 6 years of credited service, they forfeit the right to receive the portion of their accumulated plan benefits. All retirement benefits are annually increased for cost of living at 3 %. u Death and Disability Benefits - Upon the death of any vested member, whether or not still in active employment, a survivor benefit is payable to the beneficiary starting when the member would have reached retirement age. The benefit is equal to the vested pension benefit and is payable for 10 years. A spousal and /or minor benefit is provided for line of duty death is equal to a minimum of one half of the members salary for life (spouse) or age 18 (child). Employees who become totally disabled with at least 8 years of credited service receive the greater of the accrued pension benefit or 25% of AFC, if non - service incurred, or 42% of AFC, if active service incurred. Effective December 9, 2004, the active service related benefit was increased to 65 %. Pl 161 lA � NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 36 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE G - RETIREMENT PLANS, CONTINUED Plan 2 - Plan Description and Provisions - Firefighters' Pension Trust Fund, continued Supplemental Benefits - Effective December 31, 2004, each service and disability retiree and their joint pensioners or beneficiaries and vested terminated members shall receive a supplemental payment to be used as a health insurance subsidy payment. The amount shall be five dollars ($5) for each full year of credited service for life. The maximum monthly supplement is one hundred fifty dollars ($150) a, and the minimum thirty dollars ($30). Income Recognition - Interest income is recorded on the accrual basis. Investments are reported at market value. Short-term investments are reported at cost, which approximates market value. Actuarial Present Value of Accumulated Plan Benefits - Accumulated plan benefits are those future periodic payments, including lump -sum distributions, that are attributable under the Plan's provisions to the service employees have rendered. Accumulated plan benefits include benefits expected to be paid to (a) retired or terminated employees or their beneficiaries, (b) beneficiaries of employees who have died, and (c) present employees or their beneficiaries. Benefits under the Plan are based on employees' age at entry to the Plan and are based upon the current starting salary for firefighters at entry level. Benefits payable under all circumstances, retirement, death, disability and termination of employment, are included, to the extent they are deemed attributable to employee service rendered to the valuation date. The actuarial present value of accumulated plan benefits is determined by an actuary and is the amount that results from applying actuarial assumptions to adjust the accumulated plan benefits to reflect the time value of money (through discounts for interest) and the probability of payment (by means of decrements such as for death, disability, withdrawal, or retirement) between the valuation date and the expected date of payment. The significant actuarial assumptions used in the valuations as of October 1, 2010 were (a) life expectancy of participants - RP 2000 (combined healthy, sex distinct) Mortality Table was used, (b) retirement age assumptions (the assumed average retirement age was 55), and (c) annual investment return of 8 %. The October 1, 2010 actuarial valuation reflected assumed average rates of return of 8 %. The foregoing actuarial assumptions are based on the presumption that the Plan 161 NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE G - RETIREMENT PLANS, CONTINUED 1A � Page 37 of 67 Plan 2 - Plan Description and Provisions - Firefighters' Pension Trust Fund. continued will continue. If the Plan terminated, different actuarial assumptions and other factors might be applicable in determining the actuarial present value of accumulated plan benefits. Payment of Benefits - Benefit payments to participants are recorded upon distribution. The District contributed 100% of the required contributions. A summary of certain Plan details and trend information is included below. A copy of the Plan and Plan audit for September 30, 2011 can be obtained by writing the District at 1885 Veterans Park Drive, Naples, Florida 34109 -0492, or by calling (239) 597 -3222. The following is a summary of the Single Employer - Defined Benefits Plan (Florida Statutes Chapter #175), including funding policies, contribution methods, benefit provisions and trend information: Year established and governing authority Governing body Determination of contribution requirements: Employer (District) Plan members Firefighters' Pension Trust Fund - Plan 2 District Resolution 96- 004 (July 11, 1996) Board of Trustees of Plan Actuarially determined Amount required in excess of Member and applicable State contributions needed in order to pay current costs and amortize any unfunded past service cost over 30 years 0.5% of Covered payroll- Note: The District adopted Resolution 96 -005 to fund the contribution for the employees. (Pick -up) '.51 lA ¢ NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 38 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE G - RETIREMENT PLANS, CONTINUED Plan 2 - Plan Description and Provisions - Firefighters' Pension Trust Fund, continued Firefighters' Pension Trust Fund - Plan 2 Funding of administrative costs Employer Period required to vest 6 years Annual salary increase 6% Post retirement benefit increase Cost of living increase of of 3% each year Eligibility for distribution (Normal retirement) Earlier of 55 with 6 years of credited service or 25 years credited service regardless of age Provisions for: Disability benefits Yes Death benefits Yes Early retirement Yes 161 lA � NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 39 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE G - RETIREMENT PLANS, CONTINUED Plan 2 - Plan Description and Provisions - Firefighters' Pension Trust Fund, continued Memberships of the Plan consisted of the following at October 1, 2010: Firefighters' Pension Trust Fund - Plan 2 Active plan participants Vested 73 Non - vested 23 Retirees and beneficiaries receiving benefits 0 Terminated Plan members entitled to but not yet receiving benefits 6 Total 102 Number of participating employers 1 Number of participating state agencies 1 Annual Pension Cost, Net Pension Obligation and Reserves Current year annual pension costs for the Firefighters' Pension Trust Fund are shown in the trend information provided. The Firefighters' Pension Trust Fund had a net unfunded actuarial accrued liability at October 1, 2010 of $294,296. The Plan assets are legally reserved for the payment of the respective plan member benefits within the Plan. There are no assets legally restricted for plan benefits other than these assets within the Plan. The Firefighters' Pension Trust Fund held certain investments at year end. 161 114 NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 40 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE G - RETIREMENT PLANS, CONTINUED Pension Trust Required Sunnlementary Information Schedule of Funding Plan 2 - Plan Description and Provisions - Firefighters' Pension Trust Fund, continued Trend Information Actuarial Actuarial Firefighters' Pension Trust Fund Actuarial Total (2) UAAL as a Value of Accrued Required Accrued Net Annual Percentage of Annual District State State (3) (1) Pension Fiscal Pension Required Required Frozen Actual Percentage Obligation Valuation Year Contribution Contribution Contribution Contribution Contribution Contributed (NPO) Ratio 2010 $ 3,190,997 $ 2,170,443 $ 1,020,554 $1,746,716 $ 3,200,901 100% - (b) 2009 $ 2,796,158 $ 1,756,228 $ 1,039,931 $1,746,716 $ 3,079,738 110% - (b -a )/c 2008 $ 2,211,933 $ 1,009,715 $ 1,485,798 $1,485,798 $ 2,495,513 113% - 294,296 2007 $ 2,132,248 $ 2,019,430 $ 1,390,449 $ 112,818 $ 2,132,248 100% - $17,833,111 2006 $ 1,178,959 $ 1,066,141 $ 733,516 $ 112,818 $ 1,178,959 100% - $ 7,522,834 2005 $ 1,000,009 $ 887,191 $ 608,709 $ 112,818 $ 1,000,009 100% - $ 2004 $ 792,577 $ 679,759 $ 527,004 $ 112,818 $ 792,577 100% - 10/01/07 (1) Excludes employee 1% and 0.5 %, as applicable, pick -up but includes employer and (20,163) 100.2% State frozen contributions. -0.3% 10/01/06 (2) The District considers its annual pension cost to be its actuarially determined required $ 452,840 annual pension contribution including the employer and state contribution. 7.6% (3) The Plan's State frozen limit for 2011, 2010 and 2009 was $1,746,716. Pension Trust Required Sunnlementary Information Schedule of Funding Progress Firefighters' Pension Plan: Unfunded Actuarial Actuarial Actuarial UAAL as a Value of Accrued Accrued Annual Percentage of Actuarial Assets Liability (AAL) Liability Funded Covered Covered Valuation (AVA) -Entry Age (UAAL) Ratio Payroll Payroll Date (a) (b) (b -a) (a/b) (c) (b -a )/c 10 /01/10 $22,990,534 $23,284,830 $ 294,296 98.7% $ 7,737,940 3.8% 10/01/09 $17,833,111 $18,108,267 $ 275,156 98.5% $ 7,522,834 3.7% 10/01/08 $16,719,426 $16,890,153 $ 170,727 99.0% $ 7,082,194 2.4% 10/01/07 $12,904,948 $12,884,785 $ (20,163) 100.2% $ 7,276,954 -0.3% 10/01/06 $ 8,572,161 $ 9,025,001 $ 452,840 95.0% $ 5,960,908 7.6% 10 /01/05 $ 6,322,176 $ 6,783,798 $ 461,622 93.2% $ 3,815,952 12.1% 10/01/04 $ 4,063,514 $ 4,991,512 $ 927,998 81.4% $ 3,300,680 28.1% I 161 IA� NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 41 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE G - RETIREMENT PLANS, CONTINUED Plan 2 - Plan Description and Provisions - Firefighters' Pension Trust Fund, continued Valuation date Actuarial cost method Amortization method Remaining amortization period Actuarial asset valuation method Actuarial assumptions: Investment rate Projected salary increase* *Includes inflation at Post retirement cost of living adjustment Firefighters' Pension Trust Fund 10 /01 /10 Frozen Entry Age Level dollar, closed 27 years (as of 10/1/09) Market 8% 6% 3% 3% NOTE H - POST - EMPLOYMENT BENEFITS OTHER THAN PENSION BENEFITS (OPEB) The District formally established two (2) OPEB Plans to provide its retirees the opportunity to obtain insurance (health, dental, life and vision) benefits. The year ended September 30, 2010, is the District's transition year. As such, the District implemented GASB No. 45 on a prospective basis. All retired full -time employees are eligible for OPEB benefits if actively employed by the District immediately before retirement. As such, active employees with at least twenty five (25) years of service in the Florida Retirement System (FRS) as of September 30, 2010 were allowed to elect to participate in the Defined Benefit Plan or the Post Employment Health Plan (PEHP). All retirees and Early Retirement Incentive Program (ERIP) participants, who were eligible, remained in the Defined Benefit Plan. All other active employees, at September 30, 201.0, as well as future employees entered the PEHP. The benefits are provided both with and without contractual or labor agreements. The benefits may require contribution from the retirees, depending on certain y specified criteria and, in particular, length of creditable employment. The District finances the benefits on a pay -as- you -go basis and recognizes expenditures at the time the premiums are due for both Plans. 161 1A`� NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 42 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE H - POST - EMPLOYMENT BENEFITS OTHER THAN PENSION BENEFITS (OPEB), CONTINUED Defined Benefit Plan u, Specifically, the Defined Benefit Plan provides that the District will pay a portion of medical and dental premiums for retirees depending on their years of credited service starting with the completion of fifteen (15) years of credited service. As such, the District pays 50% of the employee's premium and 25% of the spouse's premium at 15 years of service progressing to 100% of the employee's premium and 50% of the spouse's premium upon completion of 25 years of service. The District also pays the premium associated with a $5,000 life insurance benefit and offers access to a vision plan for which the retiree is expected to pay the full premium. During fiscal years 2009 and 2010, the District offered two (2) separate Early 4 a Retirement Incentive Programs (ERIP) to a number of active employees. A portion of the programs includes full payment of premiums associated with medical, dental, vision and life insurance coverage, including dependent coverage for a period of 3 y years. After the 3 year period ends, the ERIP participants will receive the Defined Benefit Plan benefits they had been eligible for at termination. Note that the projected premiums for the dental, vision and life benefits are assumed to cover the entire cost of the program. Post Employment Health Plan (PEHP) The PEHP is a defined contribution plan administered by the District. All current employees who did not elect to remain in the Defined Benefit Plan, and all future active employees will be participants in the PEHP. Participants in the PEHP have $7,000 deposited on their behalf into a trust account on the 20th anniversary of their date of hire, and each subsequent anniversary. Additionally, those participants who have over 20 years of credited service at their date of retirement will receive a $30,000 deposit on their behalf at separation. The PEHP is designed to offer similar benefits to those offered under the Defined Benefit Plan. NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 161 lA �- Page 43 of 67 NOTE H - POST - EMPLOYMENT BENEFITS OTHER THAN PENSION BENEFITS (OPEB), CONTINUED Post Employment Health Plan (PEHP), continued The District, as part of the PEHP, entered a group variable annuity contract. As such, the PEHP Plan's asset custodian and third parry administrator is the insurance company through which the annuity is contracted. General - Funding Policy The District paid $227,483 for retiree's and ERIP participants' health care premiums as part of the Defined Benefit Plan on a pay -as- you -go basis for the year ended September 30, 2011. The District also contributed $295,000 to the PEHP Plan for the year ended September 30, 2011. No separate trust has been established for either Plan. No separate financial statement is issued for either OPEB Plan. All required disclosures are presented herein. The District obtained an actuarial valuation for its OPEB Plans to measure the current year's subsidies and project these subsidies into the future, making an allocation of that cost to different years. 161 1A � NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 44 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE H - POST - EMPLOYMENT BENEFITS OTHER THAN PENSION BENEFITS (OPEB), CONTINUED General - Funding Policy, continued Expected Actual Percentage of Schedule of Funding Progress - Defined Benefit Plan Annual Cash Cash Annual OPE13 Net OPEB Ended OPEB Cost Unfunded Payment Cost Obligation 09/30/11 Actuarial $ 281,789 Actuarial 56.7% $ 440,921 UAAL as a (1) Value of Actuarial Accrued $ 225,605 Annual Percentage of Actuarial Assets Accrued Liability Funded Covered Covered Valuation (AVA) Liability (AAL) (UAAL) Ratio Payroll Payroll Date (a) (b) (b -a) (a/b) (c) (b -a) /c 10 /01 /10 $ - $ 6,787,805 $6,787,805 0.0% $ 1,057,211 642.0% 10 /01/09 $ - $ 6,677,408 $6,677,408 0.0% $ 1,057,211 631.6% (1) - Initial actuarial valuation dated 10/1/09 (transition year) Schedule of Contributions from Emolover - Three Year Trend - Defined Benefit Plan Note: Actuarial projection for the PEHP is N/A Expected Actual Percentage of Year Annual Cash Cash Annual OPE13 Net OPEB Ended OPEB Cost Payment Payment Cost Obligation 09/30/11 $ 497,105 $ 281,789 $ 227,483 56.7% $ 440,921 09/30/10 $ 493,106 $ 263,804 $ 267,501 53.5% $ 225,605 09/30/09 N/A N/A N/A N/A N/A 09/30/08 N/A N/A N/A N/A N/A Note: Actuarial projection for the PEHP is N/A 161 lA � NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 45 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE H - POST - EMPLOYMENT BENEFITS OTHER THAN PENSION BENEFITS (OPEB), CONTINUED Annual OPEB Cost and Net OPEB Obligation The annual OPEB cost is the amount that was expensed in the current year. Since the District's Defined Benefit Plan is unfunded, the offset to that expense comes from subsidies paid on behalf of the current retirees and their dependents for the current year. This offset is called the expected cash payment. The cumulative difference between the annual OPEB cost for the year and the expected cash payment is called the net OPEB obligation (NOO). The net OPEB obligation is reflected as a liability in the Statement of Net Assets. The following table shows the components of the District's annual OPEB cost for the year and the net OPEB obligation. Fiscal year ended September 30, 2011 Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and healthcare cost trend. Amounts determined regarding the funding status of a plan and the annual required contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. Defined Benefit Plan PEHP 'Total Annual required contribution (ARC) $500,428 $ 147,000 $647,428 Adjustment to ARC (13,475) - (13,475) Plus interest on NOO 10,152 - $ 10,152 Annual OPEB cost 497,105 147,000 644,105 Annual Net contribution made (227,483) (295,000) (522,483) Expected cash payment (281,789) (147,000) (428,789) Yearly change in OPEB obligation 215,316 - 215,316 Net OPEB obligation - beginning of year 225,605 - 225,605 Net OPEB obligation - end of year $440,921 $ - $440,921 Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and healthcare cost trend. Amounts determined regarding the funding status of a plan and the annual required contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. 161 lA � NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 46 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE H - POST - EMPLOYMENT BENEFITS OTHER THAN PENSION BENEFITS (OPEB), CONTINUED Actuarial Methods and Assumptions Projections of benefits for financial reporting purposes are based on the substantive plans (the plans as understood by the employer and plan members) and include the types of benefits provided at the time of the valuation and the historical pattern of sharing of benefit costs between the employer and plan members. The actual methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial valuation of assets, consistent with the long -term perspective of the calculations. In the October 1, 2010 actuarial valuation, the projected credit unit cost method with linear pro- ration to assumed benefit commencement was used. The actuarial assumptions included a 4.5 percent investment rate of return. Since there are no invested plan assets held in trust to finance the Defined Benefit Plan - OPEB obligations, the investment return discount rate is the long -term expectation of investment return on assets held in District funds pursuant to its investment policy. >� The assumptions also included an annual healthcare cost trend using 7% in 2011 declining by 1% per year to 5% in 2013. Dental care at 6% per year. Life insurance at 0% per year. The unfunded actuarial accrued liability, as calculated, is being amortized over a closed period of 30 years as a level percent of payroll. The assumed rate of payroll growth is 6.0 percent. The funding method is the entry age normal actuarial cost method (level percent of pay). NOTE I - RISK MANAGEMENT The District began participating in a self - insurance program for health and dental insurance claims beginning January 1, 2005 and continued to do so through December 31, 2008. Beginning January 1, 2009, the District converted to a fully funded third party insured health plan; however, dental remained a self - insurance plan. Maximum benefit per participant was $1,500 per year, which included employees, spouses, and family. 161 1A NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 47 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE I - RISK MANAGEMENT, CONTINUED Vision insurance was added to the benefits offered and was not a self - insurance plan. In addition, the District added a policy for reimbursement of the cost of certain over- the - counter medications in lieu of prescriptions. There is no stated maximum amount that will be reimbursed for prescriptions. Beginning October 1, 2010, the District changed to a high deductible health plan and eliminated the dental and vision plans offered to employees and retirees. The District also established a flexible spending plan for its employees. The District contributes $3,000 per eligible participant to the plan annually. Participants may also elect to contribute to the plan on a pre -tax basis. Participant contributions that are not utilized by the grace period following the year end are forfeited. District contributions that are not utilized by the grace period following the year end are divided evenly among the participants and added to the District's contribution for the subsequent year. The District has recorded $146,697 as part of accrued liabilities for flexible spending owed to employees. The District incurred $2,624,795 in claims, third party administration costs, premiums and reinsurance premiums during the fiscal year ending September 30, 2011, for the self- insurance and fully- funded insurance programs. _ It is the policy of the District to purchase third party commercial insurance for other remaining forms of potential risks to which it is exposed. The District's risk management activities are reported in the General Fund. No accrual has been recorded for claims and incidents not reported to the insurer. The District had no significant reductions in insurance coverage from the prior year. Reported claims have not exceeded the insurance coverage for the years ended September 30, 1998 through September 30, 2011. NOTE J - PROPERTY TAXES Property taxes are levied after formal adoption of the District's budget and become due and payable on November 1 of each year and are delinquent on April 1 of the following year. Discounts on property taxes are allowed for payments made prior to the April 1 delinquent date. Tax certificates are sold to the public for the full amount of any unpaid taxes and must be sold not later than June 1 of each year. The billing, 161 is 'f NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 48 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE J - PROPERTY TAXES, CONTINUED collection, and related record keeping of all property taxes is performed for the District by the Collier County Tax Collector. No accrual for the property tax levy becoming due in November 2011 is included in the accompanying basic financial statements, since such taxes are collected to finance expenditures of the subsequent period. Procedures for collecting delinquent taxes, including applicable tax certificate sales and tax deed sales, are provided for by Florida Statutes. The enforceable lien date is approximately two years after taxes become delinquent and occurs only upon request of a holder of a delinquent tax certificate. As of September 30, 2011, $182,602 was recorded in the General Fund and was due from the Collier County Tax Collector to the District for ad valorem taxes and excess fees, and interest. Important dates in the property tax cycle are as follows: Assessment roll certified July 1 Millage resolution approved No later than 93 days following certification of assessment roll. Taxes due and payable (Levy date) Property taxes payable - maximum discount (4 percent) Beginning of fiscal year for which taxes have been levied Due date Taxes become delinquent (lien date) Tax certificates sold by the Collier County Tax Collector November /with various discount provisions through March 31. 30 days after levy date October 1 March 31 April 1 Prior to June 1 For the year ended September 30, 2011, the Board of Commissioners of the District levied ad valorem taxes at a millage rate of $1.00 per $1,000 (1.00 mill) of the 2010 net taxable value of real property located within the District. i61 NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT NOTES TO THE FINANCIAL STATEMENTS September 30, 2011. NOTE K - ASSIGNED FUND BALANCE AND RESERVED NET ASSETS 1A � Page 49 of 67 Fund Balance/Net Assets were assigned/reserved for the following purposes at September 30, 2011: Assigned Fund Balance Amount General Fund - FY 2012 - Expenses- Oct- Dec $ 6,500,000 General Fund - 2011-2012 Expenditures over revenue 2,000,000 General Fund - 2012 -2013 Expenditures over revenue 2,000,000 General Fund - Emergency Reserve 1,363,911 General Fund - Fire Apparatus 1,289,460 General Fund - SCBA replacement 160,000 General Fund - ALS 226,344 General Fund - Station #46 improvements 20,900 Total General Fund $ 13,560,615 Reserved Net Assets Amount Firefighters' Pension Fund - firefighters' retirement benefits $ 26,196,144 NOTE L - IMPACT FEE FUND ACTIVITY During the year ended September 30, 2011, the Impact Fee Fund had the following activity: (1) Including Impact fee receipts due from other governments of $32,922. Amount Deferred revenue, October 1, 2010 $ 751,541 Impact fee receipts (1) 397,253 Interest income 9,225 Operating fees - collection fees (6,088) Capital outlay (136,273) Deferred revenue, September 30, 2011 $ 1,015,658 (1) Including Impact fee receipts due from other governments of $32,922. 161 lA f NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 50 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE M - TERMINATION BENEFITS During the year ended September 30, 2009, the District offered an Early Retirement Incentive Package (ERIP I) to all sworn employees to reduce the long term operating expenses of the District. Eligible employees were allowed to make a one time irrevocable decision to accept the Early Retirement Incentive Package. The effective date, as selected by each employee, must be no later than ninety (90) days after the employee's anniversary date occurring between October 1, 2008 and September 30, 2009 but under no circumstances may the effective date be later than September 30, 2009. The ERIP1 package offered one (1) year's base salary and professional pay incentives, and payout of the balance of accrued unused sick, vacation, and holiday pay where applicable. The ERIP 1 package also allowed for the use of any unused personal and /or Column D time, provided the use of such time is completed prior to the commencement of the Early Retirement Incentive option, no later than ninety days after the employee's anniversary date, or no later than September 30, 2009, whichever is earliest. Additionally, each eligible employee that chose the ERIP 1 option would receive the same health, vision and dental insurance as bargaining unit employees for employee, spouse, and their dependents, paid one hundred percent (100 %) by the District for three (3) years from the beginning of the each employee's Early Retirement Incentive Package effective date. The District would also continue to provide life insurance for the employee for twelve (12) months immediately following the employee's Early Retirement Incentive Package effective date. Each eligible employee selecting the ERIP 1 option could choose to receive the payout of the base salary and professional incentives in one (1) or two (2) lump sum payments, or to receive the amount incrementally over twenty four (24) pay periods. If the incremental payout was selected, the payment of the balance of accrued, unused sick, vacation, and holiday pay would be paid on the twenty fourth (24th) incremental payment. If the lump sum payment option was chosen, the payment of the balance of the accrued, unused sick, vacation, and holiday pay was paid on dates selected by each employee between their Early Retirement Incentive option effective date and September 30, 2009. 161 NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE M - TERMINATION BENEFITS, CONTINUED 1A ¢ Page 51 of 67 Employees selecting the incremental payout were also credited one (1) year of service to be included in the calculation of the retiree health insurance benefit pursuant to District Policy Section 1.4.05. Thirteen (13) District employees elected to accept the ERIP1 package. Two (2) of the thirteen (13) employees chose a single lump sum payment, two (2) chose two (2) lump sum payments, and the remaining nine (9) chose to be paid incrementally over twenty four (24) pay periods (twelve (12) months). The total cost of the ERIP1 benefits is estimated to be $2,157,471 consisting of $918,547 paid during the year ended September 30, 2010, $167,843 paid during the year ended September 30, 2011 and $76,597 included in the government -wide statements as current portion of long term debt. Final payment of benefits relating to the ERIP 1 will occur during September, 2012. The estimated cost for fiscal years 2011, 2012, and 2013 is based on current rates for health insurance coverages and does not include any rate increases as any increase can not be readily estimated. The estimated cost for the thirteen (13) participants that elected to accept the ERIPI package over the next three years is as follows: Year Ending Estimated Cost 9/30/2012 $ 76,597 $ 76,597 During the year ended September 30, 2010, the District offered an additional Early Retirement Incentive Package (ERIP2) to all sworn employees to reduce the long term operating expenses of the District. Eligible employees were allowed to make a one time irrevocable decision to accept the Early Retirement Incentive Package. The effective date, as selected by each employee, must be no later than ninety (90) days after the employee's anniversary date occurring between August 31, 2010 and July July 31, 2011. The ERIP2 package offered one (1) year's base salary and professional pay incentives, and payout of the balance of accrued unused sick, vacation, and holiday pay where applicable. The ERIP2 package also allowed for the use of any unused personal and /or Column D time, provided the use of such time is completed prior to the commencement of the Early Retirement Incentive option, no later than ninety days m� 161 1A ¢ NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 52 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE M - TERMINATION BENEFITS, CONTINUED after the employee's anniversary date, or no later than July 31, 2011, whichever was earliest. Additionally, each eligible employee that chose the ERIP2 option will receive the same health, vision and dental insurance benefits as bargaining unit employees for employee, spouse, and their dependents, for three (3) years from the beginning of the each employees' Early Retirement Incentive Package effective date. The District will also continue to provide life insurance for the employee for twelve (12) months immediately following the employee's Early Retirement Incentive Package effective date. Each eligible employee selecting the ERIP2 option could choose to receive the payout of the base salary and professional incentives in one (1) or two (2) lump sum payments, or to receive the amount incrementally over twenty four (24) pay periods. If the incremental payout was selected, the payment of the balance of accrued, unused sick, vacation, and holiday pay would be paid on the twenty fourth (24th) incremental payment or upon entry into the FRS DROP. If the lump sum payment option was chosen, the payment of the balance of the accrued, unused sick, vacation, and holiday pay was paid on dates selected by each employee between their Early Retirement Incentive option effective date and July 31, 2011. Employees selecting the incremental payout were also credited one (1) year of service to be included in the calculation of the retiree health insurance benefit pursuant to District Policy Section 14.05. Employees selecting the incremental payout may, at anytime during the payment of the incremental pay periods, elect to receive the balance of payments due in one remaining lump sum. If such elections is made, at the time the lump sum payment is made, all further monies due to the employee shall be paid. As of September 30, 2010, no employees had elected to take the Early Retirement Incentive package. 161 lA � NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 53 of 67 NOTES TO THE FINANCIAL STATEMENTS September 30, 2011 NOTE M - TERMINATION BENEFITS, CONTINUED During the year ended September 30, 2011, seven (7) District employees elected to accept the ERIP2 package. One (1) employee chose a single lump sum payment, two (2) chose two (2) lump sum payments, and the remaining four (4) chose to be paid incrementally over twenty -four (24) pay periods (twelve (12) months). The total cost of the ERIP2 benefits is estimated to be $1,212,382 consisting of $54,848 paid during the year ended September 30, 2011, $593,575 included in the government -wide statements as current portion of long term debt, and $106,959 included in non - current portion of long term debt. Final payment of benefits relating to ERIP2 will occur during July 2014. The estimated cost for fiscal years 2012, 2013 and 2014 are based on current rates for health insurance coverages and does not include any rate increases as any increase cannot be readily estimated. The estimated cost for the seven (7) participants that elected to accept the ERIP2 package over the next three (3) years is as follows: Year Ending 9/30/2012 9/30/2013 9/30/2014 Estimated Cost $ 593,575 65,178 41,781 $ 700,534 NOTE N - COMMITMENTS AND CONTINGENCIES N The District is involved from time to time in certain routine litigation, the substance of which either as liabilities or recoveries, would not materially affect the financial position of the District. Although the final outcome of the lawsuits, assertions, and claims or the exact amount of costs and/or potential recovery is not presently determinable, in the opinion of the District's legal counsel, the resolution of these matters will not have a materially adverse affect on the financial condition of the District. As a general policy, the District plans to vigorously contest any such matters. REQUIRED SUPPLEMENTARY INFORMATION OTHER THAN MD&A 161 1A NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL - GENERAL FUND - SUMMARY STATEMENT Year Ended September 30, 2011 General Fund 1A Page 54 of 67 OTHER FINANCING SOURCES Proceeds from disposition of capital assets Proceeds from capital lease TOTAL OTHER FINANCING SOURCES EXCESS OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES $ FUND BALANCE - Beginning FUND BALANCE - Ending $ - (1,466,107) $ (1,466,107) 15,392,680 $ 13,926,573 The accompanying notes are an integral part of this statement. Variance Original Final Favorable Budget Budget Actual (Unfavorable) REVENUES Ad Valorem taxes $ 21,871,894 $ 22,125,736 $ 22,312,426 $ 186,690 Intergovernmental revenue - - 30,750 30,750 Charges for services 64,500 64,500 116,053 51,553 Miscellaneous: Interest 282,974 250,000 172,088 (77,912) Other 293,517 239,595 219,280 (20,315) Subtotal - revenues 22,512,885 22,679,831 22,850,597 170,766 Cash brought forward 12,813,759 15,392,680 - (15,392,680) TOTAL REVENUES 35,326,644 38,072,511 22,850,597 (15,221,914) EXPENDITURES Current Public safety Personnel services 21,181,696 21,281,486 21,192,646 88,840 Operating expenditures 3,237,304 2,942,410 2,853,968 88,442 Capital outlay 138,000 288,000 270,090 17,910 Debt service Principal reduction - - - - Interest and fiscal charges - - - - Reserves 10,769,644 13,560,615 - 13,560,615 TOTAL EXPENDITURES 35,326,644 38,072,511 24,316,704 13,755,807 EXCESS OF REVENUES OVER(UNDER)EXPENDITURES _ (1,466,107) (1,466,107) OTHER FINANCING SOURCES Proceeds from disposition of capital assets Proceeds from capital lease TOTAL OTHER FINANCING SOURCES EXCESS OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES $ FUND BALANCE - Beginning FUND BALANCE - Ending $ - (1,466,107) $ (1,466,107) 15,392,680 $ 13,926,573 The accompanying notes are an integral part of this statement. 161 lA NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 55 of 67 STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND - DETAILED STATEMENT Year Ended September 30, 2011 The accompanying notes are an integral part of this statement. General Fund Variance Original Final Favorable Budget Budget Actual (Unfavorable) REVENUES Ad Valorem taxes $ 21,871,894 $ 22,125,736 $ 22,312,426 $ 186,690 Intergovernmental revenue - - 30,750 30,750 Charges for services 64,500 64,500 116,053 51,553 Miscellaneous: Interest 282,974 250,000 172,088 (77,912) Other 293,517 239,595 _ 219,280 (20,315) Subtotal - revenues 22,512,885 22,679,831 22,850,597 170,766 Cash brought forward 12,813,759 15,392,680 - (15,392,680) TOTAL REVENUES 35,326,644 38,072,511 22,850,597 (15,221,914) EXPENDITURES Current Public safety Personnel services: Salaries Firefighters & Admin. 11,506,408 11,665,071 11,687,788 (22,717) Commissioners 30,000 30,000 30,000 - Overtime 657,970 797,970 720,858 77,112 Incentives and holiday pay 478,548 478,548 463,494 15,054 Payroll taxes Social Security 1,019,511 1,019,511 976,159 43,352 Benefits Retirement 3,544,156 3,306,972 3,458,805 (151,833) Health insurance 2,600,000 2,600,000 2,625,983 (25,983) Disability insurance 46,000 46,000 40,265 5,735 Vacation 175,000 120,000 117,226 2,774 Sick leave 442,626 523,937 466,604 57,333 Unemployment insurance 64,000 - 787 (787) Workers compensation 381,477 381,477 297,592 83,885 Employee physicals 45,000 45,000 10,774 34,226 Post employment health plan 189,000 265,000 295,000 (30,000) Retirement recognition _ 2,000 2,000 1,311 689 Subtotal - Personnel services 21,181,696 _21,281,486 _ 21,192,646 88,840 The accompanying notes are an integral part of this statement. 161 NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND - DETAILED STATEMENT (CONTINUED) Year Ended September 30, 2011 General Fund 1A � Page 56 of 67 The accompanying notes are an integral part of this statement. Variance Original Final Favorable Operating expenditures: Budget Budget Actual (Unfavorable) Insurance 300,000 250,000 253,578 (3,578) Uniforms 40,000 40,000 40,513 (513) Communications 10,300 10,300 9,340 960 Telephone 168,300 168,300 148,043 20,257 Utilities 210,000 210,000 181,342 28,658 Maintenance Vehicle 350,000 300,000 279,916 20,084 Equipment 30,500 30,500 42,094 (11,594) Computer 70,915 70,915 81,699 (10,784) Hydrant 90,000 90,000 89,586 414 Building 266,800 216,800 213,417 3,383 Supplies Office 27,000 27,000 30,178 (3,178) Protective gear 30,000 30,000 52,271 (22,271) Station 31,000 31,000 27,678 3,322 Emergency medical 56,600 85,000 82,284 2,716 Hurricane /emergency 5,000 5,000 - 5,000 Equipment Office 42,000 42,000 39,400 2,600 Fire 55,000 55,000 25,565 29,435 Shop 7,000 7,000 3,835 3,165 Warehouse /logistics 1,000 1,000 332 668 Professional and other fees Legal and professional 235,000 229,000 239,735 (10,735) Property appraiser fees 208,865 181,571 173,590 7,981 Tax collector fees 439,424 439,424 446,431 (7,007) Accounting 65,000 65,000 54,120 10,880 Miscellaneous Travel 10,000 10,000 5,207 4,793 Water /sewer fee St. 44 5,000 5,000 4,604 396 Public information officer 3,000 3,000 - 3,000 Public education officer 24,000 24,000 17,439 6,561 Fuel and oil 250,000 200,000 202,413 (2,413) Legal advertisements 6,000 6,000 3,074 2,926 Dues and subscriptions 5,900 5,900 6,294 (394) CERT team 4,500 4,500 4,040 460 Dive team 5,000 5,000 3,695 1,305 Fire prevention 5,000 5,000 4,512 488 Training 105,600 65,600 69,249 (3,649) Hazardous materials 4,000 4,000 730 3,270 Technical rescue 4,000 4,000 3,694 306 Boat team 5,500 5,500 5,831 (331) K -9 search and rescue - - - - Honor guard - OPS - - Peer fitness 100 100 - 100 Miscellaneous 10,000 10,000 8,239 1,761 Operational Reserves - Contingency 50,000 - - - Suhtotal - Operating expenditures 3,237,304 2,942,410 2,853,968 _88,442 The accompanying notes are an integral part of this statement. '61 3A`� NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 57 of 67 STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND - DETAILED STATEMENT (CONTINUED) Year Ended September 30, 2011 General Fund Debt service: Principal reduction - Interest and fiscal charges - Subtotal - Debt service - Reserves: Assigned reserves 10,769,644 13,560,615 - 13,560,615 TOTAL EXPENDITURES 35,326,644 38,072,511 24,316,704 13,755,807 EXCESS OF REVENUES OVER(UNDER)EXPENDITURES - _ - (1,466,107) (1,466,107 OTHER FINANCING SOURCES Proceeds from disposition of capital assets - - - Proceeds from capital lease - - TOTAL OTHER FINANCING SOURCES - EXCESS OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES $ $ (1,466,107) $ (1,466,107) FUND BALANCE - Beginning 15,392,680 FUND BALANCE - Ending $ 13,926,573 The accompanying notes are an integral part of this statement. Variance Original Final Favorable Capital outlay: Budget Budget Actual (Unfavorable) Land - - - - Station improvements 15,000 45,000 42,795 2,205 Fire & rescue equipment 20,000 20,000 17,930 2,070 Protective gear 15,000 15,000 1,782 13,218 Communication equipment 5,000 5,000 - 5,000 Medical equipment - 120,000 119,840 160 Computers 79,000 79,000 87;743 (8,743) Technical rescue equipment - - - Boat team - - Training equipment - - - Shop equipment 4,000 4,000 4,000 Logistics /warehouse - - - Hazardous materials equip. - Fire apparatus Dive equipment Fire prevention - - — Subtotal - Capital outlay 138,000 288,000 270,090 17,910 Debt service: Principal reduction - Interest and fiscal charges - Subtotal - Debt service - Reserves: Assigned reserves 10,769,644 13,560,615 - 13,560,615 TOTAL EXPENDITURES 35,326,644 38,072,511 24,316,704 13,755,807 EXCESS OF REVENUES OVER(UNDER)EXPENDITURES - _ - (1,466,107) (1,466,107 OTHER FINANCING SOURCES Proceeds from disposition of capital assets - - - Proceeds from capital lease - - TOTAL OTHER FINANCING SOURCES - EXCESS OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES $ $ (1,466,107) $ (1,466,107) FUND BALANCE - Beginning 15,392,680 FUND BALANCE - Ending $ 13,926,573 The accompanying notes are an integral part of this statement. 161 NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL - IMPACT FEE FUND - SUMMARY STATEMENT Year Ended September 30, 2011 1A + Page 58 of 67 Impact Fee Fund Variance Original Final Favorable Budget Budget Actual (Unfavorable) REVENUES Fees: Impact fees $ 225,000 $ 225,000 $ 142,361 $ (82,639) Miscellaneous: Proceeds from Sale of Land - - - - Interest 3,000 3,000 - (3,000) Other - - - - Subtotal - revenues 228,000 228,000 142,361 (85,639) Cash brought forward 751,540 751,540 - (751,540) TOTAL REVENUES 979,540 979,540 142,361 (837,179) EXPENDITURES Current Public safety Operating expenditures 5,000 5,000 6,088 (1,088) Capital outlay 495,000 605,000 136,273 468,727 Reserves 479,540 369,540 - 369,540 TOTAL EXPENDITURES 979,540 979,540 142,361 837,179 EXCESS OF REVENUES OVER EXPENDITURES $ - $ - - $ - FUND BALANCE - Beginning - FUND BALANCE - Ending $ - The accompanying notes are an integral part of this statement. 161 lA NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 59 of 67 STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL IMPACT FEE FUND - DETAILED STATEMENT Year Ended September 30, 2011 Impact Fee Fund Variance Original Final Favorable Budget Budget Actual (Unfavorable) REVENUES Fees: Impact fees $ 225,000 $ 225,000 $ 142,361 $ (82,639) Miscellaneous: Proceeds from sale of land - - - - Interest 3,000 3,000 (3,000) Other - - - - Subtotal - revenues 228,000 228,000 142,361 (85,639) Cash brought forward 751,540 751,540 - (751,540) TOTAL REVENUES 979,540 979,540 142,361 (837,179) EXPENDITURES Miscellaneous: Refunds - - - Impact fee collection 5,000 5,000 6,088 (1,0U Subtotal - Operating expenditures 5,000 5,000 6,088 (1,088) Capital outlay: Emergency traffic device - St. 42 - - - - Station 48 engineering 495,000 495,000 30,011 464,989 Medical Equipment - _ 110,000 106,262 3,738 Subtotal - Capital outlay 495,000 605,000 136,273 468,727 Reserves: 479 540 369,540 369,540 TOTAL EXPENDITURES 979,540 _ 979,540 142,361 837,179 EXCESS OF REVENUES OVER EXPENDITURES $ FUND BALANCE - Beginning FUND BALANCE - Ending $ The accompanying notes are an integral part of this statement. 161 lA t NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT Page 60 of 67 STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL - INSPECTION FEE FUND - SUMMARY STATEMENT Year ended September 30, 2011 Inspection Fee Fund Variance Original Final Favorable Budget Budget Actual (Unfavorable) REVENUES Charges for services $ 500,000 $ 500,000 $ 502,307 $ 2,307 Miscellaneous: Interest 2,000 2,000. 985 (1,015) Subtotal - revenues 502,000 502,000 503,292 1,292 Cash brought forward 3,168 3,168 - (3,168) TOTAL REVENUES 505,168 505,168 503,292 EXPENDITURES Current Public safety Personnel services 500,274 500,274 500,275 (1) Operating expenditures - - - - Capital outlay - - Reserves 4,894 4,894 - 4,894 TOTAL EXPENDITURES 505,168 505,168 500,275 4,893 zca EXCESS OF REVENUES OVER (UNDER) EXPENDITURES $ - $ - 3,017 $ 3,017 FUND BALANCE - Beginning 83,943 FUND BALANCE - Ending $ 86,960 The accompanying notes are an integral part of this statement. low 161 NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL INSPECTION FEE FUND - DETAILED STATEMENT Year ended September 30, 2011 1 A 4 Page 61 of 67 The accompanying notes are an integral part of this statement. Inspection Fee Fund Variance Original Final Favorable Budget Budget Actual (Unfavorable) REVENUES Charges for services: Inspection fees $ 500,000 $ 500,000 $ 502,307 $ 2,307 Miscellaneous: Interest 2,000 2,000 985 (1,015) Subtotal - revenues 502,000 502,000 503,292 1,292 Cash brought forward 3,168 3,168 - (3,168) TOTAL REVENUES 505,168 505,168 503,292 (1,876) EXPENDITURES Current Public safety Personnel services: Salaries Regular 439,989 439,989 429,000 10,989 Overtime - - - - Professional/Incentives and holiday pay 7,500 7,500 12,450 (4,950) Payroll taxes Social Security 35,551 35,551 38,880 (3,329) Benefits Retirement - - - Health insurance - - Disability insurance - - - Vacation - - - Sick leave 17,234 17,234 19,945 (2,711) Unemployment compensation - - - Workers compensation - - - Subtotal - Personnel services 500,274 500,274 500,275 (1) The accompanying notes are an integral part of this statement. y 5 w 161 1A � NORTH NAPLES FIRE CONTROL AND RESCUE DISTRICT STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL - INSPECTION FEE FUND - DETAILED STATEMENT (CONTINUED) Year ended September 30, 2011 Operating expenditures: Uniforms Telephone Utilities Maintenance Contract labor Hydrant Supplies Office Miscellaneous Employee physicals Dues & subscriptions Fire prevention Training Miscellaneous Subtotal - Operating expenditures Page 62 of 67 Inspection Fee Fund Variance Original Final Favorable Budget Budget Actual (Unfavorable) Capital outlay: Office facility - Vehicles Subtotal - Capital outlay - - Debt service: Principal reduction Interest and fiscal charges _ - Subtotal - Debt service - - Reserves: 4,894 4,894 - 4,894 TOTAL EXPENDITURES 505,168 505,168 500,275 4,893 EXCESS OF REVENUES OVER (UNDER) EXPENDITURES $ - $ - 3,017 $ 3,017 FUND BALANCE - Beginning 83,943 FUND BALANCE - Ending $ 86,960 The accompanying notes are an integl•al part of this statement. I ADDITIONAL REPORTS OF INDEPENDENT AUDITOR 161 lA � TUSCAN & Company, PA Certified Public Accountants & Consultants 161 1A 4� Affiliations Florida Institute of Certified Public Accountants American Institute of Certified Public Accountants Private Companies Practice Section Tax Division Page 63 of 67 INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF BASIC FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Board of Commissioners North Naples Fire Control and Rescue District 1885 Veterans Park Drive Naples, Florida 34109 -0492 We have audited the basic financial statements of North Naples Fire Control and Rescue District as of and for the year ended September 30, 2011 and have issued our report thereon dated February 1, 2012. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States of America. Internal Control Over Financial Reporting In planning and performing our audit, we considered North Naples Fire Control and Rescue District's internal control over financial reporting as a basis for designing our audit procedures for the purpose of expressing our opinion on the basic financial statements, but not for the purpose of expressing an opinion on the effectiveness of North Naples Fire Control and Rescue District's - internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of North Naples Fire Control and Rescue District's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect and correct misstatements on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that adversely affect the entity's ability to initiate, authorize, record, process, or report financial data reliably in accordance with accounting principles generally accepted in the United States of INTEGRITY ......... SERVICE ......... EXPERIENCE® 12621 World Plaza Lane, Building 55 • Fort Myers, FL 33907 • Phone: (239) 333 -2090 • Fax: (239) 333 -2097 161 1 (---' Page 64 of 67 - America, such that there is more than a remote likelihood that a misstatement of the financial statements that is more than inconsequential will not be prevented or detected and corrected on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the basic financial statements will not be prevented or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Compliance and Other Matters n fl As part of obtaining reasonable assurance about whether North Naples Fire Control and Rescue District's basic financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of basic r _ financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information and use of the Board of Commissioners, management, the Auditor General of the State of Florida, and other federal and state audit agencies. This report is not intended to be, and should not be, used by anyone other than these specified parties. TUSCAN & COMPANY, P.A. Fort Myers, Florida February 1, 2012 TUSCAN & Company, PA Certified Public Accountants & Consultants 161 1A L� Affiliations Florida Institute of Certified Public Accountants American Institute of Certified Public Accountants Private Companies Practice Section Tax Division Page 65 of 67 INDEPENDENT AUDITOR'S REPORT TO MANAGEMENT Board of Commissioners North Naples Fire Control and Rescue District 1885 Veterans Park Drive Naples, Florida 34109 -0492 We have audited the accompanying basic financial statements of North Naples Fire Control and Rescue District (the "District ") as of and for the year ended September 30, 2011 and have issued our report thereon dated February 1, 2012. We conducted our audit in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. We have issued our Report on Internal Control over Financial Reporting and Compliance and Other Matters. Disclosures in that report, which is dated February 1, 2012, should be considered in conjunction with this report to management. Additionally, our audit was conducted in accordance with Chapter 10.550, Rules of the Auditor General, which governs the conduct of local governmental entity audits performed in the State of Florida. This letter included the following information, which is not included in the aforementioned auditor's report: Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective actions have been taken to address findings and recommendations made in the preceding annual financial audit report. The prior year report contained no comments. Section 10.554(1)(i.)2., Rules of the Auditor General, requires our audit to include a review of the provisions of Section 21.8.415, Florida Statutes, regarding the investment of public funds. In connection with our audit, we determined that the District complied with Section 218.415, Florida Statutes. INTEGRITY ......... SERVICE ......... EXPERIENCE® 12621 World Plaza Lane, Building 55 • Fort Myers, FL 33907 • Phone: (239) 333 -2090 • Fax: (239) 333 -2097 161 1A� Page 66 of 67 Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address in the management letter any recommendations to improve financial management. No such recommendations were noted to improve financial management. Section 10.554(1)(i)4., Rules of the Auditor General, requires that we address violations of provisions of contracts or grant agreements, or abuse, that have an effect on the financial statements that is less than material but more than inconsequential. In connection with our audit, we did not have any such findings. Section 10.554(1)(i)5., Rules of the Auditor General, provides that the auditor may, based on professional judgment, report the following matters that have an inconsequential effect on financial statements, considering both quantitative and qualitative factors: (1) violations of provisions of contracts or grant agreements, fraud, illegal acts, or abuse, and (2) control deficiencies that are not significant deficiencies. In connection with our audit, we did not have any such findings. Section 10.554(1)(i)6., Rule of the Auditor General, requires that the name or official title and legal authority for the primary government and each component unit if the reporting entity be disclosed in the management letter, unless disclosed in the notes to the financial statements. The District discloses this information in the notes to the financial statements. Y Section 10.554(1)(i)7.a., Rules of the Auditor General, requires a statement be included as to whether or not the local government entity has met one or more of the conditions described in Section 218.503(1), Florida Statutes, and identification of the specific condition(s) met. In connection with our audit, we determined that the District did not meet any of the conditions described in Section 218.503(1), Florida Statutes. Section 10.554(1)(i)7.b., Rules of the Auditor General, requires that we determine whether the annual financial report for the District for the fiscal year ended September 30, 2011, filed with the Florida Department of Financial Services pursuant to Section 218.32(1)(a) Florida Statutes, is in agreement with the annual financial audit report for the fiscal year ended September 30, 2011. In connection with our audit, we determined that these two reports were in agreement. Pursuant to Sections 10.554(1)(i)7.c. and 10.556(7), Rules of the Auditor General, we applied financial condition assessment procedures. It is management's responsibility to monitor the District's financial condition, and our financial condition assessment was based in part on representations made by management and the review of financial information provided by same. 161 IA 'f Page 67 of 67 Pursuant to Chapter 119, Florida Statutes, this management letter is a public record and its distribution is not limited. Auditing standards generally accepted in the United States of America require us to indicate that this letter is intended solely for the information and use of the Board of Commissioners, management, the Auditor General of the State of Florida and other federal and state agencies. This report is not intended to be and should not be used by anyone other than these specified parties. 4 "V TUSCAN & COMPANY, P.A. Fort Myers, Florida February 1, 2012 161 1A EXHIBIT r*-&V �N APZ,, John O. McGowan, Chairman R Margaret Hanson, Vice Chairman s Paul J. Moriarty, Sr. Treasurer a J. Christopher Lombardo, FL'il► Commissioner James Burke, Commissioner 161 1V 1885 Veterans Park Drive Naples, FL 34109 (239) 597 -3222 Fax (239) 597 -7082 North Naples Fire Control and Rescue District March 8, 2012 Auditor General's Office Local Government Audits /342 Claude Pepper Building, Room 401 111 West Madison Street Tallahassee, FL 32399 -1450 We are pleased to note that the audit report for the fiscal year 2010/2011 reflected no current year or prior comments which require management's response. The Board of Fire Commissioners and management staff of the North Naples Fire Control & Rescue District have worked diligently to resolve past audit comments and address deficiencies in internal controls, and policy and procedures to insure the financial stability of the District. The audit report for the fiscal year ended September 30, 2011 reflects the commitment of the Board and staff to successfully resolve prior year issues. Sincerely, NORTH NAPLES FIRE CONTROL & RESCUE DISTRICT O Y STOLT Fire hief a� L ��J � � ✓� c.�.Z.1 REBECAH BRONSDON Assistant Chief of Administrative Services 0 161 NORTH NAPLES FIRE DISTRICT BOUNDARIES 1 A �f 0 1 MI. 2 MI. J MI SCALE 161 1A q` - ..._.. _._ SPECK-AL DfST IC-T REPORTING Section io9.zic, Florida Statutes, requires that each special district in the state designate a registered office and a registered agent and fil1e this information w'th the Deparci-nent of Community affairs and the local governing authority, Collier County hoard of County Commissioners. _any changes in registered agent and registered oII1CC must be reported to the above named agencies. In the space below, please provide the correct name and address of your current register -d agent: DISTRICT �\ CIE. North Naples Fire. Control & Rescue District REGISTERED AGENT- Fire Chief REGISTERED OFFICE: i88:; Veterans Park Drive Maples FL 34109 Ia addition, please provide the telephone number of your registered agent: PHONE t,-U)VIBER : ?39) 597 -3 -) -) Indicate your district's status (dependent or indeperident) by markiri! - and X in the appropriate space_ (".See section l 89.403, Florida Statutes, for definitions j DEPENDENT I_,rDEPE_\!DENT X If the actual location ofvour special district office is different from that of your registered agent, provide the district's business address in the space Mow -. Please return this Iorm, to the address belovv- Derek Johnsserx, General Accounting _Manager Clerk of the Circuit Court Finance Department Court Plaza 'LIT ?o ; 1 �L,,irpor � Road South Naples, FL 34t 12 161 1A � pFns North Naples Fire Control & Rescue district r ` Board of Fire Commissioners 2012-2013 Meeting Schedule THE NORTH NAPLES FIRE CONTROL & RESCUE DISTRICT BOARD OF FIRE COMMISSIONERS WILL HOLD ITS REGULAR MONTHLY. MEETINGS ON THE FOLLOWING DATES COMMENCING @ 9:00 A.M. IN THE TRAINING ROOM AT THE NORTH NAPLES FIRE CONTROL & RESCUE DISTRICT'S STATION 45, LOCATED AT 1885 VETERANS PARK DRIVE, NAPLES, FL 34109. Thursday October 11, 2012 9:00 AM Thursday November 08, 2012 9:00 AM Thursday December 13, 2012 9:00 AM Thursday January 10, 2013 9:00 AM Thursday February 14, 2013 9:00 AM Thursday March 14, 2013 9:00 AM Thursday April 11, 2013 9:00 AM Thursday May 09, 2013 9:00 AM Thursday June 13, 2013 9 :00 AM Thursday July 11, 2013 9:00 AM Thursday August 08, 2013 9:00 AM Thursday September 12, 2013 9:00 AM Chairman John O. McGowan Board of Fire Commissioners RUN FOR ONE DAY ONLY: September 28, 2012 /cip 161 1A NNFCRD Five Year Plan 2012 -2017 1 North Naples Fire Control and Rescue District (NNFCRD) Five Year Strategic Plan BJB /bb 8 -21- 12/8 -30- 1219 -5 -12 161 1A �} NNFCRD Five Year Plan 2012 -2017 2 Presented by: Fire Chief Orly Stolts Assistant Chief Becky Bronsdon Assistant Chief James Cunningham Deputy Chief Michael Swanson Deputy Chief Jorge Aguilera Deputy Chief Sal D'Angelo Presented to: Board of Fire Commissioners John McGowan, Chairman Margaret Hanson, Vice Chair Paul J. Moriarty Sr., Treasurer John McGowan, Commissioner M. James Burke, Commissioner J. Christopher Lombardo, Commissioner BJB /bb 8- 21- 12/8 -30- 12/9 -5 -12 2 161 1Aµ NNFCRD Five Year Plan 2012 -2017 3 OUR MISSION: The mission of the North Naples Fire Control and Rescue District is to protect life and property from fire and other emergencies through incident response, public education and code enforcement, while delivering the highest level of service, including Advanced Life Support Services, to our residents through the prudent management of our time, resources and personnel. OUR COMMITMENTS: TO OUR RESIDENTS AND THE COMMUNITY: We are committed to meeting the needs and expectations of our residents today and in the future, to develop innovative solutions to the service delivery challenges we encounter, and to provide rapid response delivered by dedicated and caring professionals. TO OUR EMPLOYEES: We are committed to providing a working environment characterized by trust and respect, supportive of open and honest communication, and fostering professional growth, community involvement, and illustrating the highest ethical, moral and personal standards to incite public trust. "Saving lives every way we can......" BJB /bb 8 -21- 1218 -30- 12/9 -5 -12 3 161 lA � NNFCRD Five Year Plan 2012 -2017 4 Table of Contents MissionStatement ................................................................. ............................... 3 Commitments... ...................................................... ..............................3 North Naples Fire Control and Rescue District Description ... ............................... 6 History.... ............................................................ ............................... 8 Current Resources and Service Delivery ............................... .............................10 Stations, Apparatus and Personnel ..................................... ............................... 10 Apparatus and On Duty Staffing: ........................................................................ 13 Emergency Medical Services ................................................ .............................17 SpecialOperations ................................................................ .............................18 Fire Response Assignments .................................................. .............................19 Emergency Service Performance ........................................ ............................... 20 Response Times and Goals ...................................... .............................22 Response Time Sequence .................................................. ............................... 23 Non - Emergency Services .................................................... ............................... 24 Fire Prevention Bureau .......................................... ............................... 24 PublicEducation ..................................................... .............................28 Fire Investigation .................................................... .............................30 OtherPrograms ................................................................... ............................... 31 SupportStaff ....................................................................... ............................... 32 SupportServices ................................................................. ............................... 35 Training............................................................................... ............................... 36 Safety within the District ...................................................... ............................... 37 EmergencyDispatch ........................................................... ............................... 37 Special District Public Facilities Report ............................... ............................... 38 Human Resources Management ......................................... ............................... 39 Information Management and Technology .......................... ............................... 40 OPERATIONAL PLAN SUMMARY ..................................... ............................... 41 Year 1 Budget Year 2012 - 2013 ............................. ............................... 41 Year 2 Budget Year 2013 — 2014 ............................. ............................... 42 Year 3 Budget Year 2014 —2015 ............................. ............................... 43 Year 4 Budget Year 2015 — 2016 ............................. ............................... 44 Year 5 Budget Year 2016 —2017 ............................. ............................... 45 Goals in the Next Five Years ................................................. .............................46 Capital Improvements Program ............................................. .............................47 Elements of the Program ..................................................... ............................... 48 Program Calendar for Each Upcoming Year ....................... ............................... 49 Definitions............................................................................ ............................... 49 Limits of the Program .......................................................... ............................... 49 PROPERTY OWNED AND LAND ACQUISTIONS ............. ............................... 50 FACILITIES......................................................................... ............................... 50 FINANCIAL HIGHLIGHTS ................................................... ............................... 51 GeneralFund ..................................................... ............................... 52 ImpactFee Fund .................................................... .............................53 CHART - Percentage of General Fund and Impact Fund Expenses ...............54 GRAPH- Total General Fund and Impact Fee Fund Expenses ...................... 55 TABLE - Projected Revenue and Expenses - General Fund ..................... 55A BJB /bb 8 -21- 12/8 -30- 12/9 -5 -12 4 161 1A ek NNFCRD Five Year Plan 2012 -2017 5 TABLE - Summary of 5 Year Plan - General Fund ........ ............................55B TABLE - General Fund Capital Expenditures ............... ............................55C TABLE - Assigned and Unassigned General Fund Reserves ......................55D TABLE - Summary - Impact Fee Fund ....................... .............................56 TABLE - Impact Fee Fund Capital Expenses ............... .............................57 TABLE - Staff Vehicles and Apparatus Replacement Schedule ....................58 Summation.......................................................................... ............................... 59 AttachmentA ....................................................................... ............................... 60 AttachmentB ....................................................................... ............................... 62 AttachmentC ....................................................................... ............................... 63 AttachmentD ....................................................................... ............................... 64 Facility Record- Station 40 .................................................. ............................... 65 Facility Record- Station 42 .................................................. ............................... 66 Facility Record- Station 43 .................................................. ............................... 67 Facility Record- Station 44 .................................................. ............................... 68 Facility Record- Station 45 .................................................. ............................... 69 Facility Record- Station 46 .................................................. ............................... 70 Facility Record- Station 47 .................................................. ............................... 71 Facility Record- Station 48 .................................................. ............................... 72 Facility Record- Station 49 .................................................. ............................... 73 Facility Record- Station 410 ................................................ ............................... 74 Facility Record- Station 411 ................................................ ............................... 75 Facility Record- Station 401 - Taylor Road Facility .............. ............................... 76 Facility Record- Center Lane ............................................... ............................... 77 Facility Record- 5604 Kathleen Court .................................. ............................... 78 Facility Record- 5605 Kathleen Court .................................. ............................... 79 Facility Record- 1945 Pine Ridge Road .............................. ............................... 80 Facility Record- Boat Dock .................................................. ............................... 81 Summary of Facility Records ............................................... ............................... 82 BJB/bb 8 -21- 1218 -30- 1219 -5 -12 5 161 IA4 NNFCRD Five Year Plan 2012 -2017 6 North Naples Fire Control and Rescue District Description North Naples Fire Control and Rescue District is an independent special taxing district established by the State of Florida in 1961. According to the Collier County Graphics Department, this District provides fire and rescue services to seventy (70) square miles within Northern Collier County, which includes commercial, residential and multifamily units located within Naples, Florida. The North Naples Fire Control and Rescue District is under the leadership of Fire Chief Orly Stolts, who reports to an elected five - member Board of Fire Commissioners. The North Naples area is expected to continue growing, but at a slower pace than has been realized in the past. According to the 2010 Census, the population in the North Naples Fire District was 90,010. The Collier county Comprehensive Planning Section estimates population in Collier County for 2012 is projected to increase approximately 2 percent, a return to the rate of increase experienced from 2009- 2010. The 2012 population estimated for the North Naples Fire District according to the Collier county Comprehensive Planning Section census is 93,510. Call volume in the District is expected to increase from 11,531 annually to about 16,000 in 2017; see Attachment (B) for more details. Infrastructure of the various communities is expected to keep pace with the population growth, but there will be a challenge in the congestion of transportation routes throughout this area in overall District response. Geography of the District and the development of new transportation routes will be closely monitored by the District in order to significantly reduce response times to various calls. The North Naples Fire Control and Rescue District provides a full range of services, including non - transport first response to Basic Life Support (BLS) and Advanced Life Support (ALS) to medical emergencies. The District operates out of seven (7) stations with a response capability of five (5) engine companies, three (3) ladder companies, and (1) Squad for a total of nine (9) apparatus. At the 90th percentile, response time performance to structure fires was ten (10) minutes or less (Collier BJB /bb 8 -21- 12/8 -30- 12/9 -5 -12 6 161 lA � NNFCRD Five Year Plan 2012 -2017 7 County Dispatch, 2011.) It is important to note that the response time to structure fires includes mutual and auto aide to requests for North Naples resources outside of our District lines. The District's rating by the Insurance Services Organization is a 3 on a range of 1 -10, with one (1) being the best. This class 3 rating places the District in the top 5% of all fire departments nationally. It also results in a cost savings to owners of residential, commercial and industrial property located within the District, and serves as an external verification of the exemplary job the District does in protecting life and property. The District also provides a variety of support functions, including inspections for fire code compliance in new and existing commercial and multi - family structures within the District. The Fire Prevention Bureau works closely with the Collier County Fire Code Officials to provide uniformity of code interpretation throughout all of the fire districts within Collier County. A strong emphasis on public education is also important to the District and this task is also fulfilled through the Fire Prevention Bureau. District staff met with almost 16,000 people within the District to promote fire prevention practices during 2011, including more than 8,000 students. The District's Public Education Officerwas also responsible for teaching fire extinguisher training to more than 1,100 residents and workers in the District. The North Naples Fire Control District was also part of a federal pilot program in 2011 to promote pool safety and inspected 100 pools resulting in a $45,000 FEMA grant being awarded to the county. The District's operations are funded primarily through ad valorem taxes, but also receives funds for inspections, occupational licenses, flow test, hydrant maintenance, thrust block inspections and firework permits. Additionally, fire impact fees are received to provide infrastructure needed in response to new growth. Prior to 2008, revenues from ad valorem taxes and impact fees have annually increased. However, because of the economic factors currently in play, these funds have decreased substantially over the last four fiscal years. Additionally, the Board of Fire Commissioners reduce impact fees by one -half for the fiscal years 2010 -2011 and 2011 -2012, and have waived impact fees for the 2012 -2013 fiscal year in an attempt to encourage development within the District. BJB /bb 8 -21- 12/8 -30- 12/9 -5 -12 7 161 lA + NNFCRD Five Year Plan 2012 -2017 8 After a thorough analysis of community development conditions and trends, operational methodology, resources, resource distribution, accepted industry standards and other factors, this report will provide recommendations for maintaining and /or improving the services provided by the District. Among the most significant recommendations contained in the Critical Issues and Recommendations are the following five major factors: 1. The need for the addition of two (2) Fire Stations, one (1) Engine Company and one (1) Ladder Company during the next five (5) years has been identified. However, due to financial constraints in both the General Fund and the Impact Fee Fund, only provision for the addition of one (1) Fire Station and one (1) Engine Company to bring the District's totals to eight (8) Fire Stations, six (6) Engines and three (3) Ladders is reflected. 2. Continued analysis of the District's organizational structure for greater efficiency of District operations has identified the anticipated need for additional personnel at the administration level as well as the shift level. The plan calls for the addition of nine (9) replacement firefighters to fill positions vacated over the last few years, but due to financial constraints anticipated in the General Fund, there are no provisions for additional administrative personnel. 3. Commitment to maintaining apparatus replacement schedule and facilities maintenance schedule by establishing and maintaining a reserve fund will be accomplished as funding is available. History North Naples Fire Control and Rescue District is an organization that is dedicated to the citizens of North Naples by adhering to a high standard of professionalism in everyday operations. The District has an impressive history of rapid growth and change that has created some unique challenges, requiring its members to adapt to new ideas and methods. The District was initially established in 1961 as a small, rural volunteer fire BJB /bb 8 -21- 1218 -30- 12/9 -5 -12 8 161 NNFCRD Five Year Plan 2012 -2017 9 organization protecting the homes of residents of North Naples. It was designated as an independent taxing district in 1961 by the Florida Legislature, providing a method for consistent and adequate financial resources. The North Naples Fire Control and Rescue District maintains a high degree of professionalism, accountability, and responsibility to the citizens of the community. There is a clear understanding among the staff that the District has the full potential to become recognized as a leading organization in the fire service, providing a full array of modern, professional services to the community. Services currently provided by the North Naples Fire Control and Rescue District include: All types of Fire Response Non - Transport Emergency Medical Services (ALS and BLS) Hazardous Materials Response -� Vehicle Extrication Technical Rescue Techniques (TRT) including low /high angle, confined space, trench, and building collapse rescues -� Beach Patrol Water Rescue /Boat operations -� Fire Prevention and Code Compliance Inspection Fire Investigation -� Public Fire and Life Safety Education -� Dive Rescue -� Community Emergency Response Team, (C.E.R.T.) -� Serving Our Seniors, (S.O.S.) North Naples Fire Control and Rescue District also demonstrates effective working relationships with other city and fire districts of neighboring jurisdictions. The District established mutual and automatic aid agreements with these agencies to ensure that each district or municipality has access to additional resources, if available, when needed. BJB/bb 8 -21- 12/8 -30- 12/9 -5 -12 9 1A� 161 1A NNFCRD Five Year Plan 2012 -2017 10 Current Resources and Service Delivery Stations, Apparatus and Personnel Fire departments need a balance of three basic resources to carry out their emergency mission successfully: people, equipment and facilities. Because firefighting is an extremely physical pursuit and is a labor intensive service, the adequacy of personnel resources is a primary concern. There must also be sufficient fire apparatus distribution and standards of station coverage in order to protect the community of North Naples in an efficient manner. North Naples Fire Control and Rescue District has one - hundred ten shift firefighters and nine units deployed full -time from seven fire stations. One more station is planned to be added to increase this coverage within the next five years. Currently, the numbering of the stations and locations are as follows: • Station 40, located at 1441 Pine Ridge Road • Station 42, located at 7010 Immokalee Road • Station 43, located at 16325 Vanderbilt Drive • Station 44, located at 8970 Hammock Oak Drive • Station 45, located at 1885 Veterans Park Drive • Station 46, located at 3410 Pine Ridge Road • Station 47, 2795 N. Airport - Pulling Road - Station 48, Livingston Road, planned to be built within the next five (5) years • Station 49, Nursery Lane — future planned location — Construction delayed due to funding • Station 410 925 Oaks Boulevard, future planned location — Construction delayed due to funding • Station 411 121 Sun Century Road future planned location - Construction delayed due to funding • Station 401, Support Services Head Quarters, 6495 Taylor Road BJB /bb 8- 21- 12/8 -30- 12/9 -5 -12 10 161 1A � NNFCRD Five Year Plan 2012 -2017 11 Station 40 is the oldest station within the District, built in 1983 (Collier County Permitting Department, 2003), and remodeled in 2003. Improvements to this station as well as to other stations within the District will be made as deemed necessary by the Board of Fire Commissioners, and as financial resources are available. Firefighters assigned to each fire station are responsible for emergency first response in a correspondingly numbered "Response District ". It is important to note that the distribution and the size of the territories has as much to do with growth history as with geography, and demand of the population this District serves. North Naples Fire Control and Rescue District strives to serve the growing population by increasing the number of stations and coverage locations as development and growth continues. However, economic conditions and fee reductions over the last few years have resulted in a reduction in both general fund and impact fee fund revenue. This loss of revenue has affected the District's ability to construct new stations and add personnel where need has been identified. The Insurance Services Office (ISO) rates fire departments based on a complex schedule of measurements that covers a wide range of factors significant to fire protection. The ISO classification provides insurance companies with a standard estimation of conflagration risk for fire insurance rating. One component that the schedule weighs is the distribution of fire companies within the community. This grading schedule suggests that developed areas in a city should have a fire department within 1 Y2 miles travel distance. (Insurance Services Office, 2003). A circular response area with a radius of 1 % miles encompasses about seven square miles, less than the current average service area of existing stations. At seventy square miles, our District should have ten stations. We have identified eleven locations within our District to be considered for station locations as growth dictates and funding allows. The location of fire stations within the District is currently distributed to cover the response areas within the District. However, the need for new stations to respond to areas of new development of single family and multi -homes has been identified. Target areas identified as in need of improvement in response times are located in BJB /bb 8 -21- 12/8 -30- 12/9 -5 -12 11 161 1A � NNFCRD Five Year Plan 2012 -2017 12 the following areas: 1. Immokalee Road, West of 1 -75, and along Livingston Road North 2. Collier Blvd. (formerly 951), Broken Back Rd. and Immokalee Road. 3. U.S. 41 and Old U.S. 41 area, and additionally; 4. Livingston Road and Vanderbilt Beach Road Extension. Currently, the highest call volume and response rate is estimated to be from Station 44, Station 40 and Station 42 respectively. Station 45 has a training tower and a training facility to meet the current training needs of firefighters and citizens. Training rooms will be added to other planned stations to facilitate the ongoing education requirements of the professional firefighter. The General Fund Budget of the North Naples Fire Control and Rescue District for the fiscal year 2012 -2013 contains the financial provisions for a total of 148 employees and elected officials. The classifications are as follows: • Fire Rescue Line Personnel: ........... .............................77 • Fire Rescue Line Officer Personnel .... .............................33 • Fire Rescue Support B.C., Logistics Capt ..........................2 • Fire Rescue Training Officers: .......................................... 1 • EMS Training Coordinator, EMS Training Specialist .............2 • Fire Prevention and Inspection Personnel .........................10 • Public Education Specialist (PES) /Fire Inspector .................1 • Fire Rescue Officers Non - Bargaining Unit Personnel........... 6 • Administrative Personnel .................. ..............................4 FT WA • Computer Network Administrator ........ ..............................1 • Public Information Officer Non - Bargaining Part-Time ............ 1 • Facilities Coordinator ........................ ..............................1 BJB /bb 8- 21- 1218 -30- 12/9 -5 -12 12 161 1A � NNFCRD Five Year Plan 2012 -2017 13 • Fleet Technicians ............................. ..............................2 • Elected Fire Officials: ........................ ..............................5 Total................... ............................... ............................148 The North Naples Fire Control and Rescue District is an Equal Opportunity Employer (EOE), and the District strives to meet all applicable standards set by the E.E.O.C., as well as the Americans with Disabilities Act. A future five -year goal is identified to expand the Human Resource Division within this District so as to directly address labor relations, benefits and federal and state regulation compliance. However, this expansion is not provided for in the current Plan due to anticipated financial constraints. The current District established minimum apparatus staffing is three firefighters per engine and aerial company and 2 per squad. North Naples Fire Control and Rescue District's current minimum staffing reflects twenty -seven field operations personnel on duty twenty -four hours per day. Assuming a rather conservative leave ratio of 20% for vacation, Kelly Days, and personal leave, we allow for personnel to be off duty for reasons including but not limited to sick time, family leave, workers compensation, military, disability and jury duty. The District assigns a minimum of thirty -six response personnel to each of its three shifts. With only seven scheduled off, the District meets preferred staffing. Apparatus and On -Duty Staffing — Table BJB /bb 8- 21- 1218 -30- 1219 -5 -12 13 Assigned Station # Apparatus ID Assigned Staffing Preferred Staffing Safe Staffing 1 40 Engine 40 115 5 4 3 2 40 Squad 40 124 2 2 2 3 44 Squad 44 4 40 Tower40 Reserve 96 0 0 0 5 42 Engine 42 109 4 4 3 6 43 Ladder43 934 4 4 3 BJB /bb 8- 21- 1218 -30- 1219 -5 -12 13 161 IA NNFCRD Five Year Plan 2012 -2017 14 7 44 Tower44 933 4 4 3 8 44 Engine 44 92 5 4 3 9 44 SRU 44 90 0 0 0 10 45 Squad 45 1213 2 2 0 11 45 BC -40 1994 1 1 1 12 45 Engine 45 93 5 4 3 13 46 Engine 46 110 4 4 3 14 45 Lt 41 928 1 1 N/A 15 45 Capt 410 923 1 1 N/A 16 45 Captain 41 932 1 1 N/A 17 42 Brush 42 4053 0 0 0 18 45 Reserve Eng 94 0 0 0 19 44 Brush 44 80 0 0 0 20 46 Brush 46 4054 0 0 0 21 45 SRU 41 91 0 0 0 22 45 SRU 45 86 0 0 0 23 47 Ladder47 98 4 4 3 24 Boat Dock Boat 41 968 0 0 0 25 Shop Pumper 127 0 0 0 26 44 UT44 1411 0 0 0 27 Shop U 42 53 0 0 0 28 44 BP44 T 2971 0 0 0 29 44 BP 44 1296 0 0 0 30 44 U 44 1447 0 0 0 31 40 Boat 40 56 0 0 0 32 40 BT 40 56 -T 1 0 0 0 33 45 BT 41 1100 0 0 0 34 44 Boat 43 55 0 0 0 35 44 Boat 44 1248 0 0 0 36 43 BT43 55 -T 0 0 0 37 44 BT 44 1247 0 0 0 38 45 HM 41 63 0 0 0 39 45 HM 42 113 0 0 0 40 Sc HUR 43 1116 0 0 0 41 45 CERT 40 64 0 0 0 42 45 GEN 45 119 0 0 0 43 45 TRT 41 62 0 0 0 44 45 AIR 45 114 0 0 0 45 45 FTA Air 1133 0 0 0 46 45 TRT 42 765 0 0 0 47 73 PETC 54 0 0 0 48 BT44A 43631 0 0 0 49 Shop Investigation 1991 0 0 0 50 45 BST2 WT8F 0 0 0 51 45 BST1 WT8E 0 0 0 52 42 WT42 2977 0 1 1 Totals 41 40 30 BJB /bb 8- 21- 12/8 -30- 12/9 -5 -12 14 161 IA`� NNFCRD Five Year Plan 2012 -2017 15 The North Naples Fire Control and Rescue District operates a fleet of front line apparatus that includes five engines, three aerial apparatus, including two ladder trucks and one tower ladder, and one squad unit. All of these were determined to be in good working condition by the District's fleet staff. The model year of the front line apparatus ranges from 1998 to 2009. Average age of the front line fleet is 8.0 years. In addition to the front line fleet, the District has three engines and one tower in reserve. The telesquirt and tower are categorized in fair condition. The reserve units are used to replace front line units when they are out for repair or service. The reserve vehicles range in years from 1983 to 2004. The District also maintains a fleet of general staff support vehicles listed below: Apparatus and On Duty Staffing: Vehicle: Fixed Asset Use 1. Ford F -250 1117 Safety Officer 2. Ford Van 250 74 K -9 and Deliveries to Stations 3. Ford Expedition 84 U43 4. Ford F350 86 SRU 45 5. Ford F550 935 SRU42 6. Ford F550 1086 Special Ops Support Services: Vehicle: Fixed Asset Use 1. Chevy Van 66 Maintenance 2. Ford Ranger 78 Mechanic Take Home 3. Ford F450 121 Mechanic 4. Ford F150 461 Logistics 5. Ford F250 3007 Maintenance BJB /bb 8 -21- 12/8 -30- 12/9 -5 -12 15 Training: Vehicle: 161 IA� NNFCRD Five Year Plan 2012 -2017 16 ixed Ass Use 1. Ford F150 65 Reserve 2. Ford Expedition 101 Reserve 3. Ford Expedition 107 Training Commander 4. Ford Expedition 932 Training Captain 410 5. Ford Explorer 227 Training Lt 41 Chief Officers /Administration: Vehicle: 1. Ford Expedition 228 Chief 40 2. Ford Explorer 229 Chief 41 3. Ford F250 123 Chief 42 4. Ford Expedition 929 Chief 43 5. Ford Expedition 927 Chief 44 6. Ford Expedition 928 Chief 45 7. Ford Expedition 103 Battalion Chief 42 8. Ford Explorer 82 I.T. Inspection Bureau: Vehicle: 1. Ford Explorer 117 FM 41 2. Ford Explorer 126 DFM 43 3. Ford F150 931 INS 43 4. Ford Taurus 108 Spare 5. Ford Taurus 111 Spare 6. Ford Taurus 112 S.O.S. 7. Ford Ranger P/U 128 Inspector 40 8. Ford F150 266 P.E.O. /Inspector 9. Ford F150 344 Inspector 47 10. Ford F150 930 DFM 42 11. Ford F150 1223 Inspector 45 12. Ford F150 1224 Inspector 42 13. Ford F150 1409 Inspector 49 Grand Total All Vehicles — Line and Support ............. ............................... 89 BJB /bb 8- 21- 1218 -30- 12/9 -5 -12 16 161 1A 4 NNFCRD Five Year Plan 2012 -2017 17 Emergency Medical Services On February 8, 2011, the District was issued a Certificate of Public Necessity and Convenience (COPCN) by the Collier County Board of County Commissioners to provide pre - hospital, non - transport Advanced Life support service to the residents and visitors of the North Naples Fire Control & Rescue District. On February 28, 2011 the State of Florida Department of Health officially licensed the District Advanced Life Support program, and on April 1, 2011 the District successfully passed the final State of Florida Bureau of Emergency Medical Services system inspection with no deficiencies noted. The North Naples Fire Control & Rescue District today responds to over 6,600 Medical Emergency Calls in both the capacity of an Advanced Life Support (ALS) and Basic Life Support (BLS) provider, utilizing a combination of first response vehicles and medically equipped fire trucks. Once a 911 call is received into the Sheriff's Office dispatch center, and based on the information provided by the caller, the call is then appropriately coded to ensure the closest and most appropriate District ALS /BLS apparatus is dispatched. All District Paramedics are not only State of Florida Certified; in addition, they must successfully complete the District Medical Director's comprehensive credentialing requirements prior to being allowed to perform as a paramedic. The District's Advanced Life Support section is managed by a Deputy Chief of EMS, an Captain -EMS Coordinator, EMS Training Lieutenant, 4 Associated Medical Directors and a Medical Director. The Deputy Chief of EMS is responsible for the overall EMS operations, budget oversight, development of policies and procedures, assuring compliance with all State statutory requirements, and maintaining direct communication with the District Medical Director. The EMS section's day -to -day field operations, including assuring the proper unit response, establishing command on high risk calls and delivery of on scene care, and meeting logistic needs, are provided by the EMS Captain. The EMS Training Lieutenant is responsible for the development and implementation of all State and local medical continuing education requirements, participation in the District's Quality Assurance program, introduction of new equipment and BJB /bb 8 -21- 12/8 -30- 12/9 -5 -12 17 161 lA � NNFCRD Five Year Plan 2012 -2017 18 assuring that the District's EMT and Paramedic credentialing and re- credentialing program is continuously reviewed. In Collier County, transport services are provided by Collier County EMS department. On occasions, when a patient's medical condition dictates, or the district Paramedic initiates Advance Life support procedures prior to the arrival of the Collier County transport unit, a District firefighter /paramedic or EMT will provide additional clinical support during the transport phase of the call by riding along with the patient to the hospital. The District's current practice is to hire well - qualified firefighter /paramedics. This allows the department to increase its flexibility in providing the highest level of service to the residents. The District shall continue to be proactive and encourage the educational advancement of its employees, especially those seeking to advance their medical knowledge base. The District will continue to evaluate the medical needs of our residents and work with the District Medical Director, the Collier County Office of the Medical Director and the North Naples Fire District Board of Commissioners to expand and improve the District's ability to provide medical care at both the Basic Life Support and Advance Life Support levels. Special Operations The North Naples Fire Control and Rescue District provides various extrication services. The District strives to maintain a high level of training to be prepared to handle emergencies such as those requiring vertical line rope rescues, confined space, and trench collapse, swift water and deep water rescue. The District participates with the U.S. Coast Guard in boat rescue and fire fighting operations with the District's four (4) boats. Boat 41 is equipped with a 750 G.P.M. fire pump. The District has thirty -seven (37) State Certified Haz -Mat Technicians and equipment to respond to Hazardous Materials and Weapons of Mass Destruction. The District has been pro - active by certifying three Public Safety Scuba Instructors to maintain the skills and training levels of a modern well equipped twenty -seven member Dive Rescue Response team. BJB/bb 8- 21- 12/8 -30- 12/9 -5 -12 18 161 1A NNFCRD Five Year Plan 2012 -2017 19 Currently there are thirty -six (36) firefighters assigned to a shift at NNFCRD. Significant time is spent training on to ensure adequate personnel are available to handle an incident at any given time. Skill mastery and retention becomes a significant concern when combining these training demands with normal firefighter in- service advanced firefighting courses, hazardous materials training, dive team training, boat operations training, inspector training, and officer development programs. In a district such as North Naples, specialized certifications, training and advanced skill development are essential elements in the provision of service to the residents of the District. Fire Response Assignments The North Naples Fire Control and Rescue District has developed standard assignments for the dispatch of personnel and apparatus to various types of calls for service. These assignments vary from as many as eight (8) emergency vehicles to as few as one (1), depending on the type and severity of the emergency. The following table lists the assignments. While we judge them as typical of the industry as far as the number of apparatus, current North Naples Fire District staffing conditions could result in the response of as few as fifteen (15) firefighters to structure fires, depending on the type of fire dispatched. This could create safety concerns on initial operations, particularly mid to large sized structures. However, larger sized structures (commercial buildings) would have six (6) additional personnel responding on two additional apparatus. It is also important to note that we maintain a minimum staffing of three (3) on all engines and ladder companies. However, according to NFPA 1710 these apparatus should have at least a minimum of four (4) on duty personnel assigned. NFPA 1710 further states that there should be five (5) to six (6) firefighters per vehicle when a district has high hazard occupancies. Our District recognizes that we have a significant number of high hazard occupancies. Prior to 2007, the District hired firefighting personnel with the intent of staffing fire engines with four; however, recognizing the financial impact of the decline in property values, the District proactively ceased hiring firefighting personnel to staff apparatus at the NFPA recommended level. To date we have 13 unfilled operational positions. BJB/bb 8- 21- 12/8 -30- 1219 -5 -12 19 161 IA+ NNFCRD Five Year Plan 2012 -2017 20 Engines Ladders Rescue EMS calls: 1 House Fires: 2 1 1 All other fires: 3 Commercial Fires: 3 1 1 High Rise Fires: 4 1 1 Emergency Service Performance The North Naples Fire Control and Rescue District responds to a variety of emergencies. There was a mix of emergency responses made by the District for the period of 2011. Incident Totals by Type Bassed on Calendar Year 2011 7,000 6,000 5,000 4,000 {; 3,000 2,000 1,000. 0 a� U (Z r (6 a) M a) co r- 0 �N U CO C U .2) CD tl a) Of the total responses, roughly 60% of the emergencies handled by the District were for emergency medical assistance and 25% were classified rescue and incident mitigation. BJB /bb 8 -21- 1218 -30- 12/9 -5 -12 20 161 NNFCRD Five Year Plan 2012 -2017 21 Because the workload of the District fluctuates, it is important to know when calls are occurring, including time of day, day of week and month of year. Creative deployment solutions can be developed based on this information. The charts below represent 2011 data. Responses by time of day vary significantly, as is expected. Peak response loads occur between the hours of 8:00 a.m. to 8:00 p.m. Incident Occurrences Based on Time of Day Based on Calendar Year 2011 - 337 37� 1 22:00 438 496 562 19:00 597 639 640 >, 16:00 713 M 1721 o - 687 0 13:00 663 674 d 75 H10:00 538 665 395 7 :00 265 197 1 8 4:00 193 252 281 1 :00 1269 0 200 400 600 800 Incidents Per Time of Day Information created by North Naples Fire Control & Rescue District RedAlert Reporting system, NFIRS 5.0 There is a fairly significant variation in responses by month. The chart below shows BJB /bb 8 -21- 1218 -30- 12/9 -5 -12 21 1A 161 lA + NNFCRD Five Year Plan 2012 -2017 22 the total runs by month for 2011. While not significant at this point in time, growth will certainly exacerbate the difference in terms of crew workload. Based on Calendar Year 2011 December I 1083 November 1060 October 11026 September _ 979 August I 8651 July I 844 June 1760 May I 840 I April 994 March February I 1,144 65 January 971 0 500 1,000 1,500 Information created by North Naples Fire Control & Rescue District RedAlert Reporting system, NFIRS Response Times and Goals A goal of a six (6) minute response time to emergency calls for service is an ambitious goal given the widespread geographical nature and traffic congestion of the service area. The North Naples Fire Control and Rescue District structure fire response for the BJB/bb 8- 21- 12/8 -30- 1219 -5 -12 22 161 lA 4 NNFCRD Five Year Plan 2012 -2017 23 first arriving unit for the calendar year 2011 were analyzed to determine the following: -> The average dispatch -to- en- route /response time: 2:26 minutes (dispatching the calls) —> The average en- route -to- arrive time: 5:12 minutes The average Alarm to on scene time: 6:58 minutes As indicated above, the average number of responses exceeds the six (6) minute goal. Time of day also has some influence on response time performance (rush hour, etc.). Response time performance within each of the "District" fire station coverage areas shows little variation. The District has utilized a squad, or a smaller rapid response vehicle in the Northern part of the District for several years, when staffing permits. This suggests that the utilization of squads in a combination of improving geographic coverage station area will be vital in attempting to maintain response times with increased service requests. The following sections discusses factors that influence response times in more detail and reviews the analysis of issues significantly impacting response time performance for North Naples Fire Control and Rescue District. Response Time Sequence There are eight (8) stages of events that occur from the inception of the emergency being detected until arrival of response crews. The amount of time these stages take directly influences overall accomplishment of a response time objective. These stages are: 1. Detection - The discovery that an emergency exists. 2. Report - The establishment of contact with the Emergency Communications Center (ECC) — Calling 911. 3. Call Triage- The activity of the ECC call -taker to establish the nature of the emergency. BJB /bb 8- 21- 1218 -30- 12/9 -5 -12 23 16I 1Ay NNFCRD Five Year Plan 2012 -2017 24 4. Call Processing - The identification of which units should be dispatched based on the nature of the emergency. 5. Dispatch - The notification of response units of the type and location of the emergency based on availability. In the event the primary unit is on call, the next closest unit would be dispatched. 6. Turnout - The time between Dispatch and the first movement of the vehicle(s) towards the location of the emergency. 7. _Travel - The time taken to travel from the response unit's location at the time of dispatch to arrival at the location of the emergency. 7. Setup - A variety of tasks accomplished by response crews to prepare for initiation of incident intervention (checking for occupants and hazards, setting up hose lines, establishing water supply, etc.). The two most relevant stages for the purpose of this analysis are turnout and travel. Turnout and travel times for this time period were analyzed to determine the overall effect they had on a six - minute response time objective. Based on this analysis, it is clear that wide - spread geographic coverage contributes to long travel times, thus resulting in response time performance being outside of the goal of six (6) minutes 90% of the time. Non - Emergency Services Fire Prevention Bureau Fire districts routinely provide a variety of services to the community that do not involve emergency response. These services have a significant impact on the ability of the fire district to accomplish its primary mission. The mission of the Fire Prevention Bureau is to minimize the risk of life and property loss from fire by controlling and eliminating hazardous conditions before a fire occurs. A well planned and executed fire inspection and public education program is an effective way to accomplish this mission. Fire inspection, code enforcement, and public education can be methods of BJB /bb 8- 21- 12/8 -30- 12/9 -5 -12 24 16I IA� NNFCRD Five Year Plan 2012 -2017 25 reducing the occurrence of fire by eliminating the precursors to fire and teaching fire safety. It is always better to prevent a fire rather than fight it. Therefore, these are direct steps toward protecting the community from the dangers of fire. It has been shown that aggressive fire inspection and code enforcement programs can reduce fire occurrences by eliminating ignition sources. In addition, proper enforcement of life safety codes can improve the chances of survival for occupants should a fire occur. The Fire Prevention Bureau operates with a staff of thirteen personnel, including the Deputy Chief of Fire Prevention and Life Safety, the Fire Marshal /Battalion Commander of Fire Prevention, two Deputy Fire Marshals/ Captains of Fire Prevention, seven Fire Inspectors, one Public Education Officer /Fire Inspector, and one Administrative Assistant and one part -time data entry clerk. The Fire Prevention Bureau is located in the North Naples Fire Control and Rescue District Support Services Headquarters building at 6495 Taylor Road. The primary responsibilities assigned to the Fire Prevention Bureau are divided into the four Divisions as listed below: ➢ Existing Building Inspections ( 5 assigned inspectors) ➢ New Construction Inspections ( 4 assigned inspectors) ➢ Public Education ➢ Fire Investigation (8 are qualified investigator 1, 2 Investigator II ) ➢ Battalion Commander (1) One of the special tasks and a major accomplishment of the Existing Building Division in 2007 was the locating by GPS reading, identifying with a standard tag, and the computerized mapping of the Fire District's approximate 6,000 fire hydrants. This achievement advanced the Fire District's ability to manage its water supply system significantly. The requirement to inspect, flow, and lubricate each fire hydrant is accomplished by the Fire Operations Division. In 2009, the District BJB /bb 8 -21- 12/8 -30- 12/9 -5 -12 25 161 1A4 NNFCRD Five Year Plan 2012 -2017 26 entered into an Inter local Agreement with Collier County to take ownership and maintain the fire hydrants on County water lines located in front of the back flow device. The District provided initial funding over the course of three fiscal years to assist the County in creating the necessary infrastructure to maintain and service these hydrants. That three year period concluded September 30, 2012. The County Water Department now has the responsibility for funding the maintenance and repair of approximately 3,700 fire hydrants within the District. Existing Building Inspections: The Existing Building Division is currently staffed with one Deputy Fire Marshal and four Fire Inspectors. Based on data provided by the Fire Marshal's monthly and annual reports, there are approximately 6,045 commercial and multi - family residential buildings located within the Fire District. There are several target hazards that pose an increased life safety risk to the occupants and potential high hazard conditions to responding firefighters. They have been identified as follows: 4 major resorts, 64 high rises, 101 mid rises, 26 child care facilities, 11 schools, 18 healthcare facilities, 2 hospitals, 24 golf course maintenance facilities, and 3 industrial parks. The main objective of the Existing Building Division is to conduct fire inspections of existing commercial and multi- family residential buildings to insure compliance with the Florida Fire Prevention Code. In addition, they conduct Certificate of Occupancy fire inspections, follow -up inspections on Notices of Violations issued by the Fire Operations Division, night inspections of assembly occupancies, respond to complaints made by citizens, and ensure the compliance of existing fire protection systems and fire hydrants. The short term goal of the Existing Building Division is to conductfire inspections on all buildings within the Fire District every three years, and to maintain an efficient systematic Existing Building Fire Inspection Program. Facilities requiring annual state licensing as well as target hazards will have inspections conducted on a more frequent basis. All annual fire safety inspections that were required by law including healthcare, childcare and schools were conducted in 2010. The 2012 goal of the BJB /bb 8 -21- 12/8 -30- 1219 -5 -12 26 161 IM NNFCRD Five Year Plan 2012 -2017 27 Existing Building inspection program will be to conduct annual fire inspections on 33% of the Fire District's buildings. With the assistance of One -Step data base software system, the Fire District now has the capability to identify buildings by their last annual or occupational license inspection date. Buildings identified as not having an annual or occupational license inspection in the past three years will be given priority and assigned first. In 2011, four thousand eighty one (4,081) existing businesses were inspected. Two thousand, three hundred seven (2,307) were routine fire inspections, five hundred fifty three (553) were Occupational License inspections, and four hundred sixty eight (468) were investigations into specific complaints or problems As of July 31, 2012, the Existing Building Division has conducted 1,167 Existing Building Fire Inspections and 259* Occupational License Inspections for a total of 1,426* Fire Inspections. In order to have a highly effective Existing Building Inspection Program, it will require the annual inspection of all commercial and multi- family buildings. This is the long term goal of the Division. Based on the number of buildings presently located within the Fire District, this will require a re- evaluation of the systems used to conduct existing building inspections and possibly the addition of four more Existing Building Inspectors. New Construction Inspections: The New Construction Division is currently staffed with one Deputy Fire Marshal and three Fire Inspectors. The primary responsibility of the New Construction Division is to review and verify that the design, construction, alteration, modification, and repair of all buildings under construction within the Fire District are compliant with both the Florida Fire Prevention Code and the plans approved by the Collier County Fire Code Official. In addition, every life safety system (fire alarm, fire sprinkler, fire pump, emergency generator, private underground fire main, private hydrant, kitchen fire suppression system, and kitchen ventilation system) receives a separate Collier County permit and must be inspected and verified to be fire compliant. Multiple BJB /bb 8 -21- 12/8 -30- 12/9 -5 -12 27 161 lA NNFCRD Five Year Plan 2012 -2017 28 inspections are necessary during the various stages of construction of both the building permits and life safety system permits in order to insure the provisions of the code are met. In 2011, five thousand six hundred fifty six (5,656) new construction inspections were conducted, and forty five (45) new buildings were added to the district. In an effort to provide better customer service and reduce the number of failed inspections, all contactors were required to attend a preconstruction meeting. This resulted in a nine percent (9 %) increase in passed inspections from the previous year (2009 = 66% pass ratio, 2010 = 78% pass ratio). Inspections are scheduled by the building contractorwhen the structure is ready for an inspection. The inspection is scheduled within a 24 to 48 hour time frame. The New Construction Division consistently meets this scheduling goal. * Data provided by the Fire Prevention Bureau's monthly and annual reports. Public Education: The overall objective of the Public Education Division is to encourage the members of our community to practice fire safety and to protect themselves and their families from the dangers of fires. The Public Education Officer, with additional support from the firefighters from the Fire Operations Division and fire inspectors from the Fire Prevention Bureau, provided safety awareness classes to public and private schools, child daycare centers, youth summer camps, businesses, nursing homes, assisted living facilities, and other special groups within our community. During 2011, the Public Education Officer also certified nine hundred sixty (960) hundred residents and employees of businesses located within the District in the use of fire extinguishers utilizing a fire extinguisher training device purchased by the District in 2008. It is anticipated the many more District residents will attend and obtain certification in the use of fire extinguishers in the coming fiscal year. BJB /bb 8 -21- 12/8 -30- 12/9 -5 -12 28 161 1A 4 NNFCRD Five Year Plan 2012 -2017 29 The North Naples Fire Prevention Bureau is dedicated to an aggressive outreach program to its citizens that requires the participation and support of the Fire Prevention Bureau, the Fire Operations Division, and the Public Education Officer. Campaigns are constantly being developed to encourage and educate target audiences to practice fire safety or establish their own fire safety education programs. Within the next two years, it is a goal of the Fire Prevention Bureau to develop several more "model" public education programs, including the following: ➢ Healthcare provider fire safety training program ➢ Childcare provider fire safety training Other goals of the Fire Prevention Bureau include: ➢ Inspect 3500 Units in 2012 ➢ Provide inspections for all high risk target occupancies within the District which include healthcare facilities, hospitals, childcare, schools, major resorts and golf course maintenances facilities. In 2009, as a result of a change to NFPA 101 Life Safety Code, Chapter 12.7.6.1 and13.7.6.1, the Fire Prevention Bureau developed and instituted a crowd management course for community businesses now required to provide an employee with such a designation. The change to the above referenced safety code decreased the number of people determining "an assembly" from 1,000 to 50, and instituted the requirement of a trained crowd manager for businesses housing such identified assemblies. This program has been highly successful among the businesses within the District, and has provided valuable training and certification to over four hundred employees of these entities regarding crowd management practices. It is anticipated this number will continue to increase. It should be noted that this certification is effective for three years, at which time recertification will be required. In 2011, eight hundred ten (810) working within the District were trained in the Crowd Manager program. Five major business, Arthrex, Naples Daily News, BJB /bb 8 -21- 12/8 -30- 12/9 -5 -12 29 161 1A. `I NNFCRD Five Year Plan 2012 -2017 30 HMA, M & I Building and Fifth Third Bank Center, are currently participating in the Fire Warden Program. The Fire Warden Program is conducted on -site, and trains the employees how to keep their work area fire safe, and what actions to take if a fire emergency were to occur. Fire Investigation: In 2011, the goal to increase the number of Florida State Certified Fire Investigators from eight to ten was met. Another goal that was set in 2005 was to purchase and fully equip a fire investigation trailer. In 2007, the Fire Prevention Bureau met another major accomplishment when they were able to purchase a new trailer, fully funded by community donations and grants. This unique Fire Investigation Mobile Unit is used for conducting both fire investigations and life safety public education. This unit was equipped and fully operational in December, 2008. In 2011 , the North Naples Arson Investigation trailer was dispatched three times to assist neighboring fire districts with their fire investigations to serve as a command post. The Engine Company Officer or Shift Commander is responsible for the investigation, and determination of the cause and origin of all fires within the Fire District. When it is determined that a more in depth fire investigation is required, or the circumstances of the fire meet certain criteria, a Fire Investigator from the Fire Prevention Bureau responds and conducts an official investigation. In 2011, eleven (11) fire investigations were conducted either independently or with the State Fire Marshal's Office. Three (3) fires were determined to be suspicious fires. In addition, three (3) civilian injuries and one (1) fire death occurred. In 2011 BJB /bb 8- 21- 12/8 -30- 1219 -5 -12 30 1b1 1A NNFCRD Five Year Plan 2012 -2017 31 year to date as of July 31St the Bureau has conducted 13 fire investigations. Two are currently under investigation with the State Fire Marshall. The Fire Investigators continue to expand their knowledge and make improvements in their report writing, scene documentation, witness interviewing, and forensic investigation techniques, and continue in their efforts to meet the goal of establishing the District's fire investigation program as a "model" for other Fire Districts. Other Programs: 1. The Public Information Officer (PIO) responds to major emergencies to provide on -scene public information to all areas of the news media, as well as videotaping and recording many major emergencies within the District for training and historical purposes. 2. The District's Assistant Chief of Administrative Services is also the Custodian of Public Records for the District as citizens may request information regarding the District from time to time. The role of the Custodian of Public Records is important since public access to District documents provides accountability to the taxpayers of the District and ensures honest government practices, as well as compliance with Florida Statute as to the provision of District records to the public. 3. The older population of North Naples is definitely a concern to the North Naples Fire Control and Rescue District, and the District has responded by creating the Serving Our Seniors (SOS) Program. This program utilizes volunteers to deliver groceries to those residents of the District that are unable to shop for themselves, providing a much - needed service to these residents. Additionally, the weekly delivery by volunteers provides the opportunity to check on the well being of these residents. 4. Another program offered by the District is the sponsorship of Boy Scout BJB /bb 8- 21- 12/8 -30- 12/9 -5 -12 31 161 NNFCRD Five Year Plan 2012 -2017 32 Troop 2001, which is comprised of forty -three (43) Boy Scouts who proudly display high moral character and leadership skills. 5. The North Naples Fire Control District was part of a federal pilot program to promote pool safety and inspected 100 pools which resulted in a forty five thousand dollar ($45,000) FEMA grant being awarded to the county. 6. The Community Emergency Response Team (C.E.R.T.), which is comprised of over six hundred (600) residents of North Naples trained to assist with disaster situations and recovery efforts within their communities. The individuals who participate in the Community Emergency Response Team program complete an eight (8) week training program provided by the District at no cost to the participant. Sunoort Staff In order to successfully function, the District requires support staff to provide the tools necessary for the effective delivery of service. As with any other large organization, adequate supervision and administration is necessary to handle human resource issues, budgets, purchasing and supplies. Proper maintenance and repair of the stations and fleet keeps the infrastructure and rolling assets maintained and in service. Likewise, without adequate and up to date training of personnel, the quality of services delivered deteriorates. Finally, the ability to communicate incident responses and emergency assignments is a critical component of the successful provision of service. The North Naples Fire Control and Rescue District employs seventeen (17) administrative management and support positions. In simplest terms, the primary job of the Fire Chief and other administrative management and support staff is to make sure that firefighters have the ability and means to do their job on the emergency scene, manage fire district facilities and resources, and assure the organization operates within budget. Efficient administration and support is critical BJB /bb 8 -21- 12/8 -30- 12/9 -5 -12 32 161 lA U NNFCRD Five Year Plan 2012 -2017 33 to the success of all internal and external customers within this fire district. With sufficient oversight, planning, documentation, training and maintenance, the operational sections of the department will pass any emergency test. Therefore, as with other parts of the District, administration requires resources to function properly. The addition of administrative support staff to any fire protection system should not cause a reduction of the emergency capacity of the fire district. Policy makers usually look for a balance in funding the administrative support and operational functions of the fire district. The administrative and support resources of each district should be just as adequate to ensure the high efficiency of emergency operations without detracting from the emergency mission. Administrative management personnel of North Naples Fire Control and Rescue District consist of one (1) Fire Chief, two (2) Assistant Chiefs, and three (3) Deputy Chief Positions. The organizational design features a three- branch, top -down scheme, with the Fire Chief responsible for the direct oversight of these three branches of the District (see Attachment C). These branches include Administrative Services /Financial, Emergency Operations, and Fire Prevention /Life Safety. As of October 1, 2012, there are one hundred forty -eight (148) full -time, three (3) part time budgeted positions, and five (5) elected officials in the District. These consist of five (5) elected Fire Commissioners, one (1) Chief of the District, two (2) Assistant Chiefs, three (3) Deputy Fire Chiefs, one (1) Support Battalion Chief, one (1) Battalion Commander of Training, one (1) EMS Coordinator, one (1) EMS Training Lieutenant, one (1) Accounts Payable /Receivable Accountant, one (1) Human Resource Generalist, four (2) Administrative Assistants, two (2) data entry clerks (Part Time), one (1) Computer Network Administrator, one (1) Public Information Officer (PIO, Part Time), one (1) Public Education Specialist (PES) /Fire Inspector, one (1) Logistic Officer, one (1) facilities coordinator one (1) lead fleet technician, one (1) fleet technician, and one hundred twenty (120) shift firefighting and fire prevention personnel. BJB/bb 8- 21- 12/8 -30- 12/9 -5 -12 33 161 IA+ NNFCRD Five Year Plan 2012 -2017 34 We commonly look at the ratio of administrative support compared to the total positions of the fire district to gain a sense of the relative amount of resources that are committed to this important function. As stated earlier, the suitable balance of the two components (administrative and emergency personnel) is crucial to the success of the emergency mission of the District. A number of emergency workers sufficient to be realistically able to fight fire, effect rescue, and provide other emergency services at the expected level is fundamental to the delivery of fire protection. Increased statutory regulation, however, makes it even more crucial that proper documentation and oversight occurs. Of the one hundred forty -eight personnel in the District, 11% of those persons function at the administrative support level. The proper ratio of administrative support and emergency positions is based on local needs and comparisons to similar local agencies. Support positions may be increased as funding allows keeping up with the growth of the District. Organizations with administrative to operational job ratios as low as 5 percent run the risk of insufficient support of operational membership and/or difficulty in meeting the many quasi -legal requirements of modern fire protection. Fire Departments that were found to be similar in nature to North Naples Fire Control and Rescue District usually have 10 to 15 percent of administrative support jobs within the system. North Naples Fire District previously identified that the District should add the following six (6) new administrative and support positions to support anticipated growth. 1. One Accounting Assistant 2. One Computer Technician 3. One Data Entry Clerk 4. One Administrative Assistant 5. One Human Resource Director 6. One Controller These six (6) new positions would be an asset in the District and add to the overall accountability to the taxpayers of this District. However, due to the continued anticipated reduction in the District's property value and the accompanying decline BJB /bb 8 -21- 12/8 -30- 12/9 -5 -12 34 161 1A { NNFCRD Five Year Plan 2012 -2017 35 in revenue, no administrative or support positions have been provided for in the Plan. Support Services Personnel at North Naples Fire Control and Rescue District will perform routine maintenance and repair of fire stations. More significant repairs are contracted out. With the retirement of the Deputy Chief of Fleet and Equipment, the District created the position of Facilities Coordinator to maintain and repair the facilities within the District. This position was filled by the promotion of the Maintenance Technician, vacating that position. The above identified reorganization resulted in the elimination of two positions — the Deputy Chief of Fleet and Equipment, and the Maintenance Technician. The Facilities Coordinator also works with tradesmen and vendors. The Administration of Contract Services falls under the responsibility of Support Services, as does the Logistic Officer who handles the ordering of supplies and equipment, and maintains the fixed asset inventory. Currently the 40 Hour Battalion Chief assists the Deputy Chief of Fire Prevention and Life Safety. These personnel add to the overall accountability of the District in day -to -day operations. Most repair work on apparatus will be conducted by the District's Fleet Technician and Fleet Mechanic, both certified Emergency Vehicle Technicians. Occasional major work such as replacement of transmissions, engines and overhauls are subcontracted out to specialty firms. Repair and maintenance activities are logged and tracked using computer software. The North Naples Maintenance Shop now employs one full time fleet mechanic and one full time fleet technician to meet the demands of maintaining District apparatus and vehicles. While the need for a third fleet technician exists during the course of the next five years, financial constraints prohibit the addition of this position. BJB/bb 8- 21- 1218 -30- 12/9 -5 -12 35 161 lA� NNFCRD Five Year Plan 2012 -2017 36 In December of 2011, the District entered into an Interlocal Agreement with East Naples Fire Control and Rescue District for the purpose of on -call apparatus maintenance. The Agreement established a cooperative schedule to provide one on -call fleet mechanic for after hours emergency repairs to both District. This eliminates the need for each District to have a separate mechanic paid at an on -call rate for after hours repairs which might be required. Training North Naples Fire Control and Rescue District has a four story training tower and live burn facility to train firefighters of the District, and other fire departments within the South Florida Area. As a State certified training facility, the District, in conjunction with Edison State College, hosts the North Naples Fire Training Academy. Firefighter training at North Naples Fire Control and Rescue District is the responsibility of the Training Division. These individuals coordinate the delivery of training to all current members, as well as new recruits to the District. The Training Division Instructors educate firefighters in the most current and up -to -date procedures, tactics, and technical information in the fire service. In addition, the Training Officers act as District safety officers on the scene of emergencies. A significant amount of time and resources are allocated to training within the District which incorporates various programs, including special operations, hazardous materials and other advanced skills. Currently, the Training Division also assists in other support and logistics functions as deemed appropriate by the District. If the District can reduce these support and logistics functions, the officers within this division can free up their time to educate and train firefighters. Training time is dedicated to basic skills retention, including practice of physical evolutions, multi- company drills and mutual aid coordinated training drills. Fire Officer Curriculum career advancement programs are available and delivered for future officers through the State College System as well thru FEMA grants at the National BJB /bb 8- 21- 12/8 -30- 1219 -5 -12 36 161 1A NNFCRD Five Year Plan 2012 -2017 37 Fire Academy in Emmitsburg, Maryland. Currently the District employs two Battalion Chiefs who are graduates of the Executive Fire Officers Program at the NFA. Additional five (5) year goals for the training department include recertifying and maintaining all EMTs and paramedics, and certifying all firefighters in wild land fire protection. Safety within the District The District has not yet conducted a full National Fire Protection Association (NFPA) 1500 program compliance audit and has not established a compliance plan in accordance with the recommended methods listed in that document. At present, the new procedures and techniques are evaluated, and decisions are made with compliance in mind. The District's goal is to work towards NFPA 1500 implementation. In 2006 the District adopted FFOSHA standards. Safety meetings are conducted quarterly under the direction of the Deputy Chief of Operations to address any safety issues. Annual inspections are conducted to ensure employee safety at all the District properties and buildings. The District also meets on a quarterly basis with the workers' compensation risk manager to review safety practices and facilities. Emergency Dispatch A branch of the Collier County Sheriff's Office (CCSO) handles radio communications and emergency dispatch. The District operates on a truncated radio system capable of handling verbal and data signaling transmission. The primary repeater site for the North Naples Fire Control and Rescue District is on Trade Center Way. This repeater is supplemented by additional sites on County Barn Road, WAW Tower and EMS Station 10 on Marco Island, intended to improve handheld communications. The Collier County Emergency Control Dispatch System (CCECDS) is capable of handling communications for all fire departments within Collier County at this time, but as the county population increases and the corresponding call load increases, attention will be needed for BJB /bb 8- 21- 1218 -30- 1219 -5 -12 37 161 lA � NNFCRD Five Year Plan 2012 -2017 38 expansion of this service. This system is currently operating primarily on analog transmissions, but is being switched to a capability for combined analog and digital transmission trunking. Computer Aided Dispatching (CAD) is provided by the County, which is very stable and reliable for the communications efforts of the District. Information and data are currently shared between the CAD and the District's information management systems. This step has enabled the District to add computers to the vehicles for more effective communications. The communication center maintains a staff of one (1) supervisor and ten to fifteen (10 -15) operators on duty with one operator dedicated to Control North. Certified Emergency Medical Dispatch personnel are employed on all shifts and caller medical aid is provided when appropriate. Improvement in the dispatch center staffing levels will be needed in the next five years as Control North and Collier Control are sometimes merged into one frequency to circumvent shortage of staff levels in the Dispatch Center. Quality assurance meetings with dispatching staff are conducted quarterly. Special District Public Facilities Report 2011 (Florida General Statute 189.415) In compliance with General Statute 189.415, the following Public Facilities Report is published for the North Naples Fire Control and Rescue District for the Year 2012. Below is a brief description of the next proposed facility (Station 48) of North Naples Fire Control and Rescue District. For the existing facilities please see the detailed Facility Record in Attachment E. Station 48 : The construction of Station 48 on the Livingston Road property was approved at the July 15, 2008 Board of Fire Commission Meeting. However, due to a significant reduction in the receipt of impact fees, the primary funding source for this project, Board direction was revised in 2009 to complete the permitting phase and proceed with site preparation. The capacity of this building is thirty - BJB/bb 8 -21- 1218 -30- 12/9 -5 -12 38 si NNFCRD Five Year Plan 2012 -2017 39 eight parking spaces plus two handicap spaces, housing facilities for fourteen crew members, one physical fitness facility, three bays and a meeting room. The anticipated financial requirement for the design and construction of this facility is approximately $2,800,000. Initially, the funding source was planned to be impact fees. As stated above, due to the decrease in new development in the District, this source of revenue has significantly declined. To address this issue, an application for a federal grant for the construction of fire stations was submitted in July 2009. However, the District was not awarded any of the grant funding. The District has completed the requirements of the Army Corps of Engineer permit that encompass the environmental and site preparation component. Site preparation was also completed in 2012. In the near future, the Board will determine the implementation plan for the construction of the station. Human Resources Management In most municipal fire departments, certain support functions, such as budget or bookkeeping, are shared with the City itself. The North Naples Fire Control and Rescue District is an independent special taxing district, which means that this organization can share only a few resources with other area municipalities. While most fire departments benefit from the use of a municipal human resource manager, North Naples Fire Control and Rescue District conducts these activities within the organization. BJB/bb 8 -21- 12/8 -30- 1219 -5 -12 39 1 b{ 161 iA � NNFCRD Five Year Plan 2012 -2017 40 As staff numbers grow, so will the complexity of issues regarding compliance with state and federal regulations, health insurance, pensions, benefit packages, promotional processes, grievances and other employee related concerns. Often, the skills necessary to successfully manage these responsibilities require specific and advanced levels of training beyond mere orientation. Advanced human resource management as well as risk management will be necessary to successfully manage the responsibilities of a larger work force in the future. The position of Human Resource Director has been identified as being needed in 2012 but has not been provided for in the five -year plan because of lack of financial resources. The position of Risk Management Director has not been addressed in this Five Year Plan, but should be given some consideration in the future Information Management and Technology In light of the budgetary constraints facing the District over the next five years, the Information Management and Technology five year plan is focused on maintaining current technology and hardware systems. File servers are purchased with three year warranties that can be extended. The intent is to extend server warranties, with replacement after 5 years of service. Beyond five years of service, the probability of catastrophic failure and /or significant down time increases significantly. Additionally, over five years, processor speed and drive access speeds increase making replacement a necessity. Typically, server warranty extensions for a two year period are approximately $750.00 each. Replacement of one server is provided in the 2012 -2013 budget year ($5,000.00) in the General Fund expenditures. The 2013 -2015 budget years would see three server replacements ($15,000.00). In the past, the District has replaced desktop workstations at a rate of 15 per year. This number is being reduced to 10 workstations for the 2012 -2013 budget year. This replacement schedule provides for obsolete computers to be replaced. It should also be noted that no funding is available to provide for an additional full -time position of a data analyst. While it is recognized that this position should be filled within the next two fiscal years, no provision has been made because funding is not available. BJB /bb 8- 21- 12/8 -30- 12/9 -5 -12 40 161 lA q NNFCRD Five Year Plan 2012 -2017 41 OPERATIONAL PLAN SUMMARY Year 1 Budget Year -2012 -2013 A. Ad Valorem; No New Employees From Assigned Reserves: No Purchases — Use of Reserves to Fund Operations Only B. 2012 -2013 District Overview Staffing 27 1 Shift Training /Safety Officer 1 = 1 28 37 Per Shift 27 Per Shift Staffing 1 Shift Training /Safety Officer 7 off Per Shift, Kelly, Vacation, Personal, etc. 2 Reserve Personnel C. Impact Fee: Expenditures: Station #48 (Livingston) $ 850,000 Medical Equipment $ 50,000 Total Impact Fee Purchases $ 900,000 D. Placed in Financial Reserves: $ -0- E. Assigned Reserves (Cumulative) October 1, 2012 Additions 2012 -2013 Reallocation of Existing Assigned Reserves Expenditures from Assigned Reserves 2012 -2013 Use of Reserves to Fund Operations 2012 -2013 Balance —Assigned Reserves 9 -30 -13 Unassigned Reserves 9 -30 -13 TOTAL Reserves at 9 -30 -13 $12,028,299 $ -0- ($ -0- ) ($ -0- ) ($ 981,135) $ 11,047,164 $ -0- $ 11,047,164 BJB /bb 8- 21- 12/8 -30- 12/9 -5 -12 41 Overall Status 7 Stations 5 Engines Staffing 3 = 15 3 Ladder Staffing 3 = 9 1 Battalion Chief Staffing 1 = 1 1 Squad Staffing 2 = 2 Staffing 27 1 Shift Training /Safety Officer 1 = 1 28 37 Per Shift 27 Per Shift Staffing 1 Shift Training /Safety Officer 7 off Per Shift, Kelly, Vacation, Personal, etc. 2 Reserve Personnel C. Impact Fee: Expenditures: Station #48 (Livingston) $ 850,000 Medical Equipment $ 50,000 Total Impact Fee Purchases $ 900,000 D. Placed in Financial Reserves: $ -0- E. Assigned Reserves (Cumulative) October 1, 2012 Additions 2012 -2013 Reallocation of Existing Assigned Reserves Expenditures from Assigned Reserves 2012 -2013 Use of Reserves to Fund Operations 2012 -2013 Balance —Assigned Reserves 9 -30 -13 Unassigned Reserves 9 -30 -13 TOTAL Reserves at 9 -30 -13 $12,028,299 $ -0- ($ -0- ) ($ -0- ) ($ 981,135) $ 11,047,164 $ -0- $ 11,047,164 BJB /bb 8- 21- 12/8 -30- 12/9 -5 -12 41 Year 2 Budget Year 2013 -2014 A. Ad Valorem: 9 Firefighters - Station #48 1 Vehicle Replacement Engine Lease (2) From Assigned Reserves: Personal Protective Equipment B. 2013 -2014 District Overview 161 1A � NNFCRD Five Year Plan 2012 -2017 42 Open Station #48 $ 30,000 $150,000 $ 20,000 40 Per Shift 30 Per Shift Staffing 1 Shift Training /Safety Officer 7 off Per Shift, Kelly, Vacation, Personal, etc. 2 Reserve Personnel C. Impact Fee: Expenditures: Overall Status 8 Stations $ 462,500 Engine (Lease) 6 Engines Staffing 3 = 18 3 Ladder Staffing 3 = 9 1 Battalion Chief Staffing 1 = 1 1 Squad Staffing 2 = 2 Staffing 30 1 Shift Training /Safety Officer 1 = 1 31 40 Per Shift 30 Per Shift Staffing 1 Shift Training /Safety Officer 7 off Per Shift, Kelly, Vacation, Personal, etc. 2 Reserve Personnel C. Impact Fee: Expenditures: Station #48 $ 462,500 Engine (Lease) $100,000 Fire Equipment $120,000 Station Eq. $200,000 Total Impact Fee Purchases. $882,500 D. Placed in Financial Reserves: $ -0- E. Assigned & Undesignated Reserves (Cumulative) October 1, 2013 $11,047,164 Additions 2013 -2014 $ -0- Use of Reserves to Fund Operations 2013 -2014 ($ 1,320,693) Expenditures from Committed Reserves 2013 -2014 ($ 20,000) Balance — Assigned Reserves 9 -30 -14 $ 9,706,471 Unassigned Reserves 9 -30 -14 $ -0- TOTAL Reserves at 9 -30 -14 $ 9,706,471 BJB /bb 8- 21- 1218 -30- 12/9 -5 -12 42 Year 3 NNFCRD Five Year Plan 2012 -2017 43 Budget Year 2014 -2015 A. Ad Valorem: No New Employees Vehicle Replacement Engine Lease (2) From Assigned Reserves Personal Protective Gear B. 2014- 2015 District Overview 8 Stations 6 Engines 3 Ladder 1 Battalion Chief 1 Squad Staffing Overall Status Staffing 3 = 18 Staffing 3 = 9 Staffing 1 = 1 Staffing 2 = 2 30 1 Shift Training /Safety Officer 1 = 1 31 40 Per Shift 30 Per Shift Staffing 1 Shift Training /Safety Officer 7 Off Per Shift, Kelly, Vacation, Personal, etc. 2 Reserve Personnel C. Impact Fee: Expenditures: Station #48 $ 462,500 Engine (Lease) $ 100,000 Fire Equipment $ 50,000 Station Equipment $ 250,000 Total Impact Fee Purchases. $ 862,500 D. Placed in Financial Reserves: $ -0- E. Assigned & Uassigned Reserves (Cumulative) October 1, 2014 Additions 2014 -2015 Use of Reserves to Fund Operations 2014 -2015 Expenditures from Assigned Reserves 2014 -2015 Balance — Assigned Reserves 9 -30 -15 Unassigned Reserves 9 -30 -15 TOTAL Reserves at 9 -30 -15 $ 30,000 $150,000 $ 20,000 $ 9,706,471 $ -0- ($ 468,102) ($ 20,000) $ 9,218,369 $ -0- $ 9,218,369 BJB /bb 8 -21- 12/8 -30- 12/9 -5 -12 43 161 1A 4 NNFCRD Five Year Plan 2012 -2017 44 Year 4 Budget Year 2015 -2016 A. Ad Valorem: No New Employees Engine Lease (2) From Assigned Reserves Personal Protective Gear B. 2015 — 2016 District Overview Overall Status 8 Stations 6 Engines Staffing 3 = 18 3 Ladders Staffing 3 = 9 1 Battalion Chief Staffing 1 = 1 1 Squad Staffing 2 = 2 Staffing 30 1 Shift Training /Safety Officer 1 = 1 31 40 Per Shift 30 Per Shift Staffing 1 Shift Training /Safety Officer 7 Off Per Shift, Kelly, Vacation, Personal, etc. 2 Reserve Personnel C. Impact Fee: Expenditures: Station #48 Eng. /Ladder Truck Fire Equip. Total Impact Fee Purchases. D. Placed in Financial Reserves: E. Assigned & Unassigned Reserves (Cumulative) October 1, 2015 Additions 2015 — 2016 Use of Reserves to Fund Operations 2015 -2016 Expenditures from Assigned Reserves 2015 -2016 Balance — Assigned Reserves 9 -30 -6 Unassigned Reserves 9 -30 -16 TOTAL Reserves at 9 -30 -16 $150,000 $ 20,000 $ 462,500 $ 100,000 $ 60,000 $ 622,500 $ 185,111 $ 9,218,369 $ 185,111 $ -0- ($ 20,000) $ 9,383,480 $ -0- $ 9,383,480 BJB /bb 8- 21- 12/8 -30- 12/9 -5 -12 44 161 1j% � NNFCRD Five Year Plan 2012 -2017 45 Year 5 Budget Year 2016 -2017 A. Ad Valorem: No New Employees Vehicle Replacement Engine Lease (2) From Assigned Reserves Replacement Vehicles Personal Protective Gear B. 2016- 2017 District Overview Staffing 30 1 Shift Training /Safety Officer 1 = 1 31 An Der Chiff 30 Per Shift Staffing 1Shift Training /Safety Officer 7 Off Per Shift, Kelly, Vacation, Personal, etc. 2 Reserve Personnel C. Impact Fee: Expenditures: Station #48 Engine 48 (Lease) Total Impact Fee Purchases D. Placed in Financial Reserves: E. Assigned & Unassigned Reserves (Cumulative) October 1, 2016 Additions 2016 -2017 Use of Reserves to Fund Operations 2016 -2017 Expenditures from Assigned Reserves 2016 -2017 Balance — Assigned Reserves 9 -30 -17 Unassigned Reserves 9 -30 -17 TOTAL Reserves at 9 -30 -17 $ 30,000 $150,000 $30,000 $ 20,000 $ 462,500 $ 100,000 $ 562,500 $ 531,548 $ 9,383,480 $ 531,548 $ -0- ($ 20,000) $ 9,895,028 $ -0- $ 9,895,028 BJB /bb 8- 21- 12/8 -30- 12/9 -5 -12 45 Overall Status 8 Stations 6 Engines Staffing 3 = 18 3 Ladders Staffing 3 = 9 1 Battalion Chief Staffing 1 = 1 1 Squad Staffing 2 = 2 Staffing 30 1 Shift Training /Safety Officer 1 = 1 31 An Der Chiff 30 Per Shift Staffing 1Shift Training /Safety Officer 7 Off Per Shift, Kelly, Vacation, Personal, etc. 2 Reserve Personnel C. Impact Fee: Expenditures: Station #48 Engine 48 (Lease) Total Impact Fee Purchases D. Placed in Financial Reserves: E. Assigned & Unassigned Reserves (Cumulative) October 1, 2016 Additions 2016 -2017 Use of Reserves to Fund Operations 2016 -2017 Expenditures from Assigned Reserves 2016 -2017 Balance — Assigned Reserves 9 -30 -17 Unassigned Reserves 9 -30 -17 TOTAL Reserves at 9 -30 -17 $ 30,000 $150,000 $30,000 $ 20,000 $ 462,500 $ 100,000 $ 562,500 $ 531,548 $ 9,383,480 $ 531,548 $ -0- ($ 20,000) $ 9,895,028 $ -0- $ 9,895,028 BJB /bb 8- 21- 12/8 -30- 12/9 -5 -12 45 l61 lA � NNFCRD Five Year Plan 2012 -2017 46 Goals in the Next Five Years While financial goals have been identified below, limited availability of funds dramatically impact the ability to meet these goals. However, they have been stated as identified even though the financial ability is lacking. During Year 1 (FY 2012 -2013) Maintain Current Level of Service to Taxpayers. The District should replace identified staff vehicles and apparatus from the general fund. Provision is made in the 2012 -2013 General Fund Budget for purchase of a replacement apparatus via a lease. During Year 2 (FY 2013 -2014) the District should replace identified staff vehicles. However, funding is only available for one vehicle replacement. The opening of Station #48 is also planned for Year 2. Therefore, provision is made within the Impact Fee Fund for the lease payment for a new engine, payment of a construction loan, purchase of fire equipment and purchase of station equipment. The addition of nine firefighters to staff the station has been provided for in the General Fund expenditures. Also provided in the General Fund is the payment of two engine leases. During Year 3 (FY 2014 -2015) the District should replace identified staff vehicles from the general fund reserves. However, due to financial constraints, only provision for one replacement vehicle is identified. Provision is made within the Impact Fee Fund for continued construction payment for Station #48 and additional purchases of fire and station equipment. During Year 4 (FY 2015 -2016) the District should replace identified staff vehicles from the general fund reserves. Provision has been made for one engine replacement via lease. The need to add three new Battalion Chief Positions in this year has been identified; however, due to financial constraints, no such provision has been made. During Year 5 (FY 2016 -2017) the District should replace identified staff vehicles from the general fund reserves. Provision for one replacement vehicle and an engine lease payment is identified. The need to refurbish Engine 46 to keep it in safe running condition has been identified A schedule for station maintenance has been developed by staff. Adhering to this schedule will BJB/bb 8- 21- 12/8 -30- 12/9 -5 -12 46 161 I NNFCRD Five Year Plan 2012 -2017 47 keep the buildings in good condition. General funds are presently being utilized to accomplish minimum maintenance as needed. Provisions to address scheduled building maintenance as funding is available are identified in this proposed five -year plan. Firefighting and rescue equipment carried on apparatus should also be replaced as warranted. General funds are presently being utilized for these items. Provisions to address scheduled replacement are in this proposed five -year plan as funding allows: Personal Protective Equipment (PPE) is set up on a replacement schedule and the funding is also established in the general fund reserves of this plan. The following Capital Improvement Program supports the goals of the Five Year Plan within the existing and anticipated financial constraints. Capital Improvements Program The North Naples Fire Control and Rescue District Capital Improvements Program (CIP) is a comprehensive listing of assets owned by the District coupled with the condition and future plans for those assets. The Capital Improvements Program budgetary process encompasses the integration of revenues and expenditures, along with program policy issues included in the District's long range planning process. The program's goals and objectives are as follows: 1. Increase efficiency of the District's operations by maintaining assets in acceptable condition. 2. Recommend an annual level of combined expenditures for capital, major maintenance and equipment replacement. 3. Identify assets no longer useful to the District and assess the salvage /recoverable value of said assets, if any. 4. Reduce utility and maintenance costs by identifying improvements that will result in annual cost savings. 5. Suggest a long term plan for each asset. BJB /bb 8 -21- 12/8 -30- 12/9 -5 -12 47 161 ip � NNFCRD Five Year Plan 2012 -2017 48 6. Identify a plan for proposed maintenance and replacement of existing assets and acquisition of new assets which is based on a reasonable expectation of what the District can afford. 7. Perform annual physical inventory of District's fixed assets to ensure sufficient asset tracking, update the asset inventory and re- assess long -term plans for replacement of current assets and acquisition of new assets. Program Summary The anticipated reduction in both General Fund and Impact Fee Fund revenue has a significant impact on the funding of the Capital Improvement Program. As a result of the decrease in anticipated available funds for the purchase of capital items, the funding provisions for the Capital Improvements Program for fiscal years 2012 -2017 have been reduced to provide for only absolutely essential items, and are summarized below (Ad Valorem and Impact): 1. Capital Vehicle/ Apparatus . .....................$1,090,000 2. Capital Equipment .............. .......................$730,000 3. Personal Protective Equipment ............... $80,000 4. Public Buildings /Land Use .....................$2,700,000 Total Capital .......... ............................... .....................$4,600,000 Elements of the Program The Capital Improvements Program integrates the Public Buildings /Land Use Program, Capital Equipment Program (CEP), Capital Vehicle Program (CVP), major maintenance projects, and new personnel expenditures that may accompany said projects. Associated with the latter categories will be the revenue streams required to fund the aforementioned projects into an overall financial management plan. Pursuant to Section 191.013, Florida Statutes, the District is required to submit a plan that identifies the facilities, equipment, personnel, and revenue needed within the next five -year period. This plan should be submitted to Collier County pursuant to section 189.415, Florida Statutes. Section 189.415(2), Florida Statutes, states the District "...is required to submit a plan every five years, at least twelve months prior to Collier County's evaluation and appraisal report submission date. In addition to submitting a plan every five (5) years, the District is required to BJB /bb 8 -21- 12/8 -30- 12/9 -5 -12 48 161 IAJ NNFCRD Five Year Plan 2012 -2017 49 send an annual update stating any changes that were made to the five -year plan" (Lewis, Longman, & Walker, P.A., Memo: Nov. 20, 2002). The plan should address the following areas: ➢ Existing public facilities including capacity and current demands. ➢ Description of facilities being built, improved or expanded over the next five (5) years, including financing and completion dates. ➢ Description of facilities proposed to be built, improved or expanded within the next five (5) years, including financing and completion dates. Program Calendar for Each Upcoming Year April -June District prepares and revises five -year plan July Program integrated into annual budget preparations August or Program presented to Commissioners September Program revised and adopted and incorporated in the budget in accordance with public hearing review Definitions The terms delineated below are used to distinguish types of assets: Capital Improvement- new construction, acquisition of assets and one -time projects which have a value greater than $50,000 and an expected life longer than one year, and are not vehicles or equipment. Equipment- assets used in an operation or activity with a cost greater than $1,000, an expected life longer than one (1) year, and are not vehicles, including, but not limited to, equipment for stations, apparatus, and administrative headquarters. Vehicles- assets generally described as vehicles and emergency apparatus that have an expected life greater than one (1) year and cost more than $1,000. On -going Maintenance- regular maintenance performed on at least an annual basis that should be included in departmental operating budgets. Limits of the Program The Program includes projected asset replacement, acquisition, and maintenance expenses related to the District assets for the period FY 2012 -2017. The program addresses projected BJB /bb 8 -21- 12/8 -30- 1219 -5 -12 49 161 1A � NNFCRD Five Year Plan 2012 -2017 50 asset needs while still operating within projected financial constraints. The District staff makes every effort to develop reasonable, educated estimates of the priority asset expenditure needs. The aforementioned projects are important to the District and need to proceed. In'the event of a deterioration of the economy, the District must be prepared to re- adjust the scheduling of projects within the five -year plan in recognition of changing financial realities. PROPERTY OWNED AND LAND ACQUISTIONS FACILITIES The District currently owns eight (8) separate facilities, one (1) boat slip and several parcels of vacant land purchased for future use. The locations are as follows: Station #40. 1441 Pine Ridge Road, which is a three (3) bay station that houses one (1) engine, 1 reserve ladder, fire suppression personnel, one (1) Squad, and leases 1 bay to Collier EMS ambulance and personnel. 2. Station #42. 7010 Immokalee Road, which is currently a three bay station that houses one (1) engine, one (1) Brush truck and fire suppression personnel, and one (1) Water Tender Collier EMS ambulance and personnel use one (1) bay. 3. Station #43. 16325 Vanderbilt Drive, which is a (3) bay station that houses one (1) reserve engine, one (1) ladder, one(1) boat, one (1) utility truck and fire suppression personnel. One (1) bay is leased to Collier EMS ambulance and personnel. 4. The District owns .8 acres on 9t" street in Bonita Shores. This vacant lot is adjacent to Station 43. This property is held for future use. 5. Station #44. 8970 Hammock Oak Dr, which is a four (4) bay station that houses one (1) engine, one (1) ladder, one (1) SRU, one (1) brush truck, one (1) Beach Patrol, two(2) boats, one (1) utility truck and fire suppression personnel. 6. Station #45. 1885 Veterans Park Drive, which is a three (3) bay station with training room and training tower that houses one (1) engine, one (1) reserve engine, one (1) Battalion Chief, one (1) Safety Officer, four (4) SRU vehicles, four (4) SRU trailers, one (1) training engine, special team equipment, fire suppression, training, and administrative personnel. 7. Station #46. 3410 Pine Ridge Road, which is a two (2) bay station that houses one (1) engine, , one (1) brush truck, fire suppression personnel, and leases one (1) bay to Collier EMS ambulance and personnel. BJB /bb 8- 21- 12/8 -30- 1219 -5 -12 50 161 1A � NNFCRD Five Year Plan 2012 -2017 51 8. Station #47. Jointly owned by NNFD, East Naples Fire District and Collier County EMS, this facility is a three (3) bay station that houses one (1) ladder for NNFD, (1) engine for ENFD and one (1) EMS medic unit. 9. Station #48. The District owns a 3.28 site on Livingston Road, north of Immokalee Road. Station design has been completed and approved by the Board. Permitting and site preparation have been completed. Due to the reduction in receipt of Impact Fees, station construction has been delayed. The decline in Ad Valorem revenue which will be used to staff the station has also contributed to the delay in construction. Funding from the Impact Fee Fund has been identified to move forward, potentially, with the construction. However, the Board will have to review the ability to staff the station as the time to construct approaches. 10. Station 49. The District owns 26.35 acres on Nursery lane. This is a potential future station site; however, due to the significant decrease in impact fee revenue, the project has been put on hold until funding sources can be identified. Currently a three bay warehouse resides on the property and stores two (2) hurricane trailers and fire equipment 11. Station 410. The District owns 3.66 acres on Oakes Boulevard. This is a potential future station site; however, due to the significant decrease in impact fee revenue, the project has been put on hold until funding sources can be identified. 12. Station 411. The District owns 1.6 acres on Sun Century Road. This is a potential future station or storage site however this project is on hold due to tax reform. 13. Support Services Facility on Taylor Road, which is the location of the District's Support Services, housing the vehicle and apparatus maintenance facility, Fire Prevention, logistics, and ware house facilities with 19 staff (including two (2) Deputy Chiefs, one (1) Battalion Chief of Support Services, one (1) Logistics Captain, two (2) EVT's one (1) Fire Marshal, two (2) Deputy Fire Marshals , eight (8) Fire Inspectors) and two (2) Administrative personnel. 14. Boat Slip located at Marina Bay Club, 13105 Vanderbilt Drive, slip #47 maintains safe dockage for Boat 41 15. The District owns 1.01 acres of vacant property at the south end of Center Lane. This property could be sold or used for mitigation credits. 16. The District owns two (2) vacant lots on Kathleen Court totaling 1.31 acres. These lots are potential future station sites however these projects are on hold due to tax reform. 17. The District own 1.78 acres on Pine Ridge Road, the currently vacant lot is a potential future station site however this project is on hold due to tax reform. FINANCIAL HIGHLIGHTS The financial projections contained in this Plan are segregated by two (2) of the three (3) District funds: the General Fund and the Impact Fee Fund. The third fund, the Inspection Fee BJB /bb 8 -21- 12/8 -30- 12/9 -5 -12 51 NNFCRD Five Year Plan 2012 -2017 52 Fund, was created in January of 2003 in accordance with Collier County Resolution 01 -313. While the Inspection Fee Fund can purchase "equipment relating to the field of construction inspection expenses" (CC. Resolution 01 -313), due to the relatively short length of time the fund has been in existence, and the apparent downward trend in revenue receipts, the purchase of capital items from the Inspection Fee Fund has not been included in the Five Year Plan projections. General Fund: The major source of revenue for the General Fund is ad valorem taxes. Historically, projections for ad valorem revenue have been based on an analysis of receipts for the previous ten (10) years. However, recent declines in property value, and the anticipated continued declines in value,, and the resulting decrease in revenue have rendered historic projection methods inaccurate. For year one of the Plan (2012- 2013), preliminary taxable value provided by the Collier County Property Appraiser has been utilized. This preliminary value reflects a slight increase of about one -half of a percent as compared to the prior year. Years 2 through 5 of the plan reflect a two percent (2 %) increase in property tax revenue, This income projection is based on the District receiving 95% of projected ad valorem revenue. The projection for other revenue is derived from an average amount of other income received over the last five (5) years. Expenditure projections for the General Fund are based on proposed budgetary expenditures for year 1 of the plan (2012- 2013), years 2 through 5 reflect personnel expense assuming eighty percent (80 %) of those eligible to retire at twenty -five years of service are replaced by new hires at the starting pay in effect. A five percent (5 %) increase in General Fund expenses has been provided for in years 2 through 5 has been anticipated. The addition of nine firefighters to coincide with the opening of Station #48 has been provided for beginning in year 2 of General Fund expenditures. It must be noted that the financial projections contained within this Plan reflect reductions in total General Fund reserves for years 1 through 3, with years 4 and 5 reflecting additions to total reserves. At no time are more reserves used to fund operations than are provided for in District Policy Section 40.09. BJBIbb 8 -21- 1218 -30- 1219 -5 -12 52 161 lA Y NNFCRD Five Year Plan 2012 -2017 53 Impact Fee Fund: The major source of revenue for the Impact Fee Fund is Impact Fees collected for new construction occurring in the District. Income projections for future years have been estimated to reflect the significant decrease in revenue received during the last three fiscal years. In January of 2006, the District, along with the other independent fire districts in Collier County, received a study on impact fee rates prepared by an independent consultant. Contained within that study was the recommendation for the District to increase the impact fee rates to $.28 per square foot for residential structures and $.99 per square foot for commercial structures. Duet to the continued increases in the cost of land and construction to build stations to provide service to the new growth in the District, the Board approved the revised impact fee schedule effective October 1, 2006. In an effort to provide financial assistance to the local economy, the Board of Fire Commissioners reduced impact fee rates by fifty percent (50 %) for the 2010- 2011 and the 2011 -2012 fiscal years. Based on direction provided to staff at the 2012 -2013 Budget Workshop, the Board intends to waive impact fees completely for the 2012 -2013 fiscal year. Projections for impact fee revenue throughout the Five Year Plan reflect the absence of receipt of fees in 2012 -2013, and a restoration to full impact fee rates for the remaining 4 years.. Projections for impact fee revenue are conservative, with projections reflecting actual receipts to date during the 2011 -2012 fiscal year, with only a moderate increase in revenue projected for years 2 through 5 of the Plan. Expenditures from the Impact Fee Fund are regulated by state statute and must meet the following criteria: 1. Expenditure must be a Capital Asset (minimum life in excess of one (1) year and the cost must exceed $1,000, although grouping is permitted). 2. The purchase of the asset must be due to growth in the District. The projected expenditures therefore represent anticipated capital items which the District will require due to the growth in the District. Where appropriate, the expenditure has been BJB /bb 8 -21- 12/8 -30- 1219 -5 -12 53 161 1A NNFCRD Five Year Plan 2012 -2017 54 apportioned by percentage between the General Fund and the Impact Fee Fund. Because of the limited impact fee revenue available, provisions for the completion of Station 48 through debt service, the purchase of equipment necessary to operate that station and the debt service payment for an engine lease for this new facility are identified. It is essential that this Plan be reviewed on an annual basis to identify any upward or downward trends in income and expenses for both the Impact Fee Fund and the General Fund. Percentages of General and Impact Fee Fund Expenditures ❑ Land ®Vehicles & App. ❑ Equipment ❑ St. Impr. ®Operating Expenses © Personnel BJB/bb 8- 21- 12/8 -30- 12/9 -5 -12 54 161 1A `f NNFCRD Five Year Plan 2012 -2017 55 Total General and Impact Fund Expeditures BJB /bb 8- 21- 1218 -30- 12/9 -5 -12 55 z LL J Q w z w 161 lA � 55A M' O M O c) Ln O 00 d M O Cl) 00 co O O 00 CO OD O N U) d O er -a co co O O d d 00 O O LO O a) O r N t` N h N O N c+i 00 d' O N t` O N (A to e L tV R L U_ O O W) O Tt (p 00 00 f+ () IT OD 00 M N N aN N a) ONN O N cu a 3 V 3 v Z m 64 m Ef3 (f- Efl Efl 613 W N p W tp ' O to It ' d ' o o m Lo d o o O O (D N O 00 r U) N co O O N M = r N r N O O M O7 N O Iq O L- N a) L. to N O O 1 Lt) O ti O ti O N O N CO r Ln LO O ti O N M 00 V: o o Z t) 't LO O Q t, ti v N o) r` co l` r O N N N N ONN O W li o C 'O +A J N N 6l3 EA Ef-} O di lfl m (�} EA m c+H fA u3, ff} EF> 6R? 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F.A. Odometer Year to Replace Cost Stoer er 1999 Ranger 6664 78 157,600 2010 $20,000 U43 1997 Expedition 5253 84 166,400 2011 $30,000 Hydrants 1992 Astro van 9573 66 124,800 2013 $26,000 Reilly 2001 Expedition 2177 103 148,800 2013 $30,000 Apparatus Replacement Schedule Truck Year Model V.I.N. F.A. Hours* Year to Replace Cost L47 1998 Quantum aerial 816 98 11,101 2010 $610,000 E44 1998 Quantum 592 92 13,209 2012 $575,000 E42 2000 1 Quantum 7801 109 1 12,873 2014 $600,000 E46 2002 1 Quantum 2561 110 1 10,496 1 2016 $650,000 *Note: Apparatus Replacement Schedule reflects apparatus replacement by year as anticipated will be required based on current condition, use and hours in service, the industry standard as opposed to mileage. However, due to anticipated reductions in revenue, adequate funding is not available and therefore the purchase of only one replacement apparatus is reflected in the financial schedules contained within this Five Year Plan. BJB /bb 8 -21- 1218 -30- 12/9 -5 -12 58 161 1A `i NNFCRD Five Year Plan 2012 -2017 59 Summation The growth and changes that are permeating the North Naples Fire Control and Rescue District necessitate the development and implementation of this five year plan. Recommendations made within this plan will assist in the setting of strategic decision processes and will lay the foundation for key decision makers of this District. Not addressed at this time in the plan is the lack of storage space for equipment and supplies. The assessment of options is being researched at this time and should be addressed in the updates of this five year plan. An assessment of the current millage rate maximum of one mil and the analysis of potential additional sources of revenue, including the assessment of a non -ad valorem fire fees, is underway. In order to keep the five year plan action goals in place, this plan will be revisited every year in August to adjust for any previously unforeseen events or emergencies. The District will operate within the realm of fiscal resources that are available to the District and with the highest accountability to all tax payers of the North Naples Fire Control and Rescue District. Public input on the five year plan and comments and critiques can be sent to the address below North Naples Fire Control & Rescue District 1885 Veterans Park Drive Naples, FL 34109 BJB /bb 8 -21- 1218 -30- 12/9 -5 -12 59 161 k 1A NNFCRD Five Year Plan 2012 -2017 60 Attachment A Collier County Population Growth Data by Collier County Comprehensive Planning Section June 11, 2010 380,000 370,000 360,000 350,000 340,000 330,000 320,000 310,000 369,60 349,296 342,937 - 332,943333,316 - - - -- -- --32- 6-,37-1- 2008 2009 2010 2011 2012 2013 2014 2015 Information obtained from http: / /www.colliergov.net/index.aspx ?page =262 4Permanent Population of (2070 *) Unincorporated Collier County 1 285,17 0 _ City of Everglades City 400 City of Marco Island 1 16,413 City of Naples i 19,537 Collier County Total — 1 321,52 BJB /bb 8- 21- 1218 -30- 12/9 -5 -12 60 161 IA NNFCRD Five Year Plan 2012 -2017 61 *2010 Census Estimates BJB/bb B -21- 12/8 -30- 12/9 -5 -12 61 161 IA NNFCRD Five Year Plan 2012 -2017 62 Attachment B Projected Annual Runs Projected Annual Runs 18,000 15 966 15168 16,000 ' - 13,5 72 ' 14, 000 11, 976 �� -�- - 127000 - 11,178 10, 000 - - - - - -- -- 8,000 - 6,000 - 4, 000 - - -- 21000 - - - -- - -- 0 2008 2009 2010 2011 2012 2013 2014 2015 BJB /bb 8- 21- 12/8 -30- 12/9 -5 -12 62 M r O N N_ O N C n L LL w U LL z Z m E s cs co V i I N O O Lo Z _0 F U W N U a N 3 0 N Y O C O 0 �0 !y C o`> 1 A � co co N O N N W m m 161 IA `+ NNFCRD Five Year Plan 2012 -2017 64 North Naples Fire District Stations BJB/bb 8 -28- 12/9 -5 -12 Attachment D C,.Idan Gate SN d VI F¢ NAVTEQ." FACILITY NAME ADDRESS DESCRIPTION 161 1A NNFCRD Five Year Plan 2012 -2017 65 Attachment E -1 Facility Record- Station 40 North Naples Fire Control & Rescue District STATION 40 Date Updated: 7/612011 1441 Pine Ridge Road, Naples, FL 34109 CAPACITY: Fire Station LAND SIZE: 1.05 acres BUILDING SIZE: LIVING QUARTERS: GARAGE: WORK AREA: OFFICE: STORAGE: SQ FT: HOSE TOWER SQ.FT: PROPERTY TOTAL SQ.FT: APPARATUS AND EQUIPMENT ENGINES: i PUMPERS: 0 HOSE: 0 Watern Tenders: 0 BRUSH: 0 WOODS: 0 ANTIQUE 0 TOTAL APPARATUS: 3 STAFFING SHIFT CAPTAIN: 1 LIEUTENANT: 5 ENGINEERS: 6 FIRE FIGHTERS: 6 TOTAL STAFF: 18 SERVICE AREA AREA SIZE: AREA TYPE: AREA POPULATION: CALLS PER YEAR: AVERAGE RESPONSE TIME: TOTAL POPULATION OF DISTRICT BJB/bb 8- 28- 12/9 -5 -12 DEMAND: Emergency Response Fire & Rescue CONSTRUCTION TYPE: CBS CBS 3,257 3,915 600 1,750 320 9,842 184 10,026 LADDERS: 1 SQUAD: 1 UTILITY: 0 COMMAND: 0 STAFF: 0 FIRE PREVENTION ADMINISTRATION CLERICAL 10 Sq Miles Urban 14,000 2,000 4.00 Minutes 90,010 161 1A NNFCRD Five Year Plan 2012 -2017 66 Attachment E -2 Facility Record- Station 42 North Naples Fire Control & Rescue District FACILITY NAME STATION 42 Date Updated: 7/6/2011 ADDRESS 7010 Immokalee Rd., Naples, FL 34119 DESCRIPTION CAPACITY: Fire Station DEMAND: Emergency Response Fire & Rescue LAND SIZE: 1.29 acres CONSTRUCTION TYPE: CBS BUILDING SIZE: LIVING QUARTERS: 3,228 GARAGE: 3,638 WORK AREA: 91 OFFICE: 91 STORAGE: 125 TOTAL SQ FT: 7,173 APPARATUS AND EQUIPMENT ENGINES: 1 LADDERS: 0 PUMPERS: 0 SUPPORT: 0 HOSE: 0 UTILITY: 0 Water Tenders: 1 BRUSH: 1 COMMAND: 0 WOODS: 0 STAFF: 0 TOTAL APPARATUS: 3 STAFFING SHIFT FIRE PREVENTION ADMINISTRATION CLERICAL CAPTAIN: 1 LIEUTENANT: 2 ENGINEERS: 6 FIRE FIGHTERS: TOTAL STAFF: 9 SERVICE AREA AREA SIZE: 20 Sq Miles AREA TYPE: Urban AREA POPULATION: 9,000 CALLS PER YEAR: 1,313 AVERAGE RESPONSE TIME: 5.00 Minutes TOTAL POPULATION OF DISTRICT BJB /bb 8- 28- 12/9 -5 -12 90,010 161 1A NNFCRD Five Year Plan 2012 -2017 67 Attachment E -3 Facility Record- Station 43 North Naples Fire Control & Rescue District FACILITY NAME STATION 43 Date Updated: 716/2011 ADDRESS 16325 Vanderbilt Dr., Bonita Springs, FL 34134 DESCRIPTION CAPACITY: Fire Station DEMAND: Emergency Response Fire & Rescue LAND SIZE: 1.26 acres CONSTRUCTION TYPE: CBS BUILDING SIZE: LIVING QUARTERS: 3,233 GARAGE: 2,820 WORK AREA: 524 OFFICE: 104 STORAGE: 952 TOTAL SQ FT: 7,633 APPARATUS AND EQUIPMENT ENGINES: 0 LADDERS: 1 PUMPERS: 1 SUPPORT: 0 HOSE: 0 UTILITY: 1 TANKERS: 0 BOAT: 1 BRUSH: 0 COMMAND: 0 WOODS: 0 STAFF: 0 TOTALAPPARATUS: 3 STAFFING SHIFT FIRE PREVENTION ADMINISTRATION CLERICAL CAPTAIN: 1 LIEUTENANT: 2 ENGINEERS: 3 FIRE FIGHTERS: 3 TOTAL STAFF: 9 SERVICE AREA AREA SIZE: 12 Sq Miles AREA TYPE: Urban AREA POPULATION: 10,000 CALLS PER YEAR: 1,228 AVERAGE RESPONSE TIME: 5.00 Minutes TOTAL POPULATION OF DISTRICT 90,010 Attachment BJB/bb 8 -28- 12/9 -5 -12 E -4 161 1A NNFCRD Five Year Plan 2012 -2017 68 Facility Record- Station 44 North Naples Fire Control & Rescue District FACILITY NAME STATION 44 Date Updated: 7/6/2011 ADDRESS 8970 Hammock Oak Dr., Naples, FL 34108 DESCRIPTION 0 CAPACITY: Fire Station DEMAND: Emergency Response Fire & Rescue LAND SIZE: N/A CONSTRUCTION TYPE: CBS BUILDING SIZE: LIVING QUARTERS: 5,976 BRUSH: 1 GARAGE: 3,744 0 WORK AREA: 249 STAFF: OFFICE: 359 BOAT: 2 STORAGE: 458 TOTAL SQ FT: 10,786 APPARATUS AND EQUIPMENT ENGINES: 1 LADDERS: 1 PUMPERS: 0 SUPPORT: 0 HOSE: 0 UTILITY: 1 TANKERS: 0 SQUAD: 1 BRUSH: 1 COMMAND: 0 WOODS: 0 STAFF: 0 BOAT: 2 ATV: 1 TOTAL APPARATUS: 8 STAFFING SHIFT FIRE PREVENTION ADMINISTRATION CLERICAL CAPTAIN: 1 LIEUTENANT: 5 ENGINEERS: 6 FIRE FIGHTERS: 12 TOTAL STAFF: 24 SERVICE AREA AREA SIZE: 7 Sq Miles AREA TYPE: Urban AREA POPULATION: 19,200 CALLS PER YEAR: 1,942 AVERAGE RESPONSE TIME: 4.00 Minutes TOTAL POPULATION OF DISTRICT 90,010 BJB/bb 8- 28- 12/9 -5 -12 161 1A� NNFCRD Five Year Plan 2012 -2017 69 Attachment E -5 Facility Record- Station 45 North Naples Fire Control & Rescue District FACILITY NAME STATION 45 Date Updated: 7/6/2011 ADDRESS 1885 VETERANS PARK DR., NAPLES, FL 34109 DESCRIPTION CAPACITY: Fire Station DEMAND: Emergency Response Fire & Rescue LAND SIZE: 6.9 acres CONSTRUCTION TYPE: CBS BUILDING SIZE: LIVING QUARTERS: GARAGE: RESIDENTIAL: ASSEMBLY: SQ FT: 22,782 TRAIN TOWER: SQ. FT: 2,332 GENERAL BUILDING: SQ. FT: 308 PROPERTY TOTAL SQ. FT: 25,422 APPARATUS AND EQUIPMENT ENGINES: 1 SRU: 4 UTILITY: 1 TRAINING VEHICLE: 6 TRAILER: 9 FPB: 0 PUMPER 1 COMMAND: 5 PIO: 1 TOTAL APPARATUS: 30 STAFFING SHIFT ADMINISTRATION CLERICAL BAT.CHIEF 3 CAPTAIN: 4 CHIEF 1 FINANCIAL 2 LIEUTENANT: 2 ASST. CHIEF 2 ADMIN 2 ENGINEERS: 3 DEPUTY CHIEF 1 FIRE FIGHTERS: 9 BAT. COMMANDER 1 CAPTAIN 1 LIEUTENANT 1 PUBLIC INFOR. 1 PEO /Inspector 1 IT 1 MED. DIR. 1 TOTAL STAFF: 36 SERVICE AREA AREA SIZE: 8 Sq Miles AREA TYPE: Urban AREA POPULATION: 21,000 CALLS PER YEAR: 1,471 AVERAGE RESPONSE TIME: 5.00 Minutes TOTAL POPULATION OF DISTRICT 90,010 BJB/bb 8 -28- 12/9 -5 -12 161 IA4 APPARATUS AND EQUIPMENT Engines: 1 Brush: 1 TOTAL APPARATUS: 2 STAFFING SHIFT CAPTAIN: 1 LIEUTENANT: 2 ENGINEERS: 3 FIRE FIGHTERS: 3 TOTAL STAFF: 9 SERVICE AREA AREA SIZE: AREA TYPE: AREA POPULATION: CALLS PER YEAR: AVERAGE RESPONSE TIME: TOTAL POPULATION OF DISTRICT BJB/bb 8- 28- 12/9 -5 -12 8 Sq Miles Urban 14,000 1,284 5.00 Minutes 90,010 NNFCRD Five Year Plan 2012 -2017 70 Facility Record- Station 46 North Naples Fire Control & Rescue District FACILITY NAME STATION 46 Date Updated 7/6/2011 ADDRESS 3410 Pine Ridge Rd. DESCRIPTION CAPACITY: Fire Station DEMAND: Emergency Response Fire & Rescue LAND SIZE: 4.25 Acres CONSTRUCTION TYPE: CBS BUILDING SIZE: Living Quarters 3,088 Garage 2,628 Work Area 399 Office 96 Storage 324 Total SQ.FT: 6,535 APPARATUS AND EQUIPMENT Engines: 1 Brush: 1 TOTAL APPARATUS: 2 STAFFING SHIFT CAPTAIN: 1 LIEUTENANT: 2 ENGINEERS: 3 FIRE FIGHTERS: 3 TOTAL STAFF: 9 SERVICE AREA AREA SIZE: AREA TYPE: AREA POPULATION: CALLS PER YEAR: AVERAGE RESPONSE TIME: TOTAL POPULATION OF DISTRICT BJB/bb 8- 28- 12/9 -5 -12 8 Sq Miles Urban 14,000 1,284 5.00 Minutes 90,010 161 1A 4 APPARATUS AND EQUIPMENT Ladders 1 TOTAL APPARATUS: STAFFING SHIFT CAPTAIN: 1 LIEUTENANT: 2 ENGINEERS: 3 FIRE FIGHTERS: 3 TOTAL STAFF: 9 SERVICE AREA AREA SIZE: NNFCRD Five Year Plan 2012 -2017 71 AREA TYPE: Facility Record- Station 47 AREA POPULATION: North Naples Fire Control & Rescue District FACILITY NAME STATION 47 Date: Updated: 7/6/2011 ADDRESS 2795 N. Airport - Pulling Rd. DESCRIPTION CAPACITY: Fire Station DEMAND: Emergency Response Fire & Rescue LAND SIZE: 1.5 acres* CONSTRUCTION TYPE: CBS BUILDING SIZE: Living Quarters 4,357 Garage 3,720 Work Area 650 Office 392 Storage 388 Total SQ.FT: 9,507 APPARATUS AND EQUIPMENT Ladders 1 TOTAL APPARATUS: STAFFING SHIFT CAPTAIN: 1 LIEUTENANT: 2 ENGINEERS: 3 FIRE FIGHTERS: 3 TOTAL STAFF: 9 SERVICE AREA AREA SIZE: 5 Sq Miles AREA TYPE: Urban AREA POPULATION: 6,000 CALLS PER YEAR: 9 AVERAGE RESPONSE TIME: 4 Minutes TOTAL POPULATION OF DISTRICT 90,010 BJB/bb 8- 28- 12/9 -5 -12 161 1A NNFCRD Five Year Plan 2012 -2017 72 Facility Record- Station 48 North Naples Fire Control & Rescue District FACILITY NAME STATION 48 Date Updated 7/6/2011 ADDRESS Livingston Rd. DESCRIPTION CAPACITY: Fire Station DEMAND: Emergency Response Fire & Rescue LAND SIZE: 3.28 acres CONSTRUCTION TYPE: BUILDING SIZE: RESIDENTIAL STORAGE: TOTAL SQUARE FT: APPARATUS AND EQUIPMENT Engines: TOTAL APPARATUS: STAFFING SHIFT FIRE FIGHTERS: TOTAL STAFF: SERVICE AREA AREA SIZE: AREA TYPE: AREA POPULATION: CALLS PER YEAR: AVERAGE RESPONSE TIME: TOTAL POPULATION OF DISTRICT BJB/bb 8 -28- 12/9 -5 -12 FIRE PREVENTION ADMINISTRATION CLERICAL 5 Sq Miles Urban 6,000 1,200 est. 6 Minutes est. 96,947 FACILITY NAME ADDRESS DESCRIPTION CAPACITY: LAND SIZE: BUILDING SIZE: 161 IA+ NNFCRD Five Year Plan 2012 -2017 73 Facility Record- Station 49 North Naples Fire Control & Rescue District STATION 49 Date Updated: 08/27/10 810 Nursery Lane 815 Nursery Lane 560 Nursery Lane Fire Station DEMAND: Emergency Response Fire & Rescue 26.35 Acres CONSTRUCTION TYPE: RESIDENTIAL STORAGE: TOTAL SQUARE FT: APPARATUS AND EQUIPMENT Engines: TOTAL APPARATUS: STAFFING SHIFT TOTAL STAFF: SERVICE AREA AREA SIZE: AREA TYPE: AREA POPULATION: CALLS PER YEAR: AVERAGE RESPONSE TIME: TOTAL POPULATION OF DISTRICT BJB/bb 8- 28- 12/9 -5 -12 FIRE PREVENTION ADMINISTRATION CLERICAL 5 Sq Miles Urban 6,000 1,200 est. 6 Minutes est. 96,947 16! 1A NNFCRD Five Year Plan 2012 -2017 74 Facility Record- Station 410 North Naples Fire Control & Rescue District FACILITY NAME STATION 410 Date Updated: 08/2712010 ADDRESS 925 Oakes Blvd. DESCRIPTION CAPACITY: Fire Station DEMAND: Emergency Response Fire & Rescue LAND SIZE: 3.66 acres CONSTRUCTION TYPE: CBS BUILDING SIZE: TOTAL SQUARE FT: 9,507 APPARATUS AND EQUIPMENT Engines: TOTAL APPARATUS: STAFFING SHIFT TOTAL STAFF: SERVICE AREA AREA SIZE: AREA TYPE: AREA POPULATION: CALLS PER YEAR: AVERAGE RESPONSE TIME: n TOTAL POPULATION OF DISTRICT BJB/bb 8 -28- 12/9 -5 -12 FIRE PREVENTION ADMINISTRATION CLERICAL 5 Sq Miles Urban 6,000 1,200 est. 6 Minutes est. 96,947 FACILITY NAME ADDRESS DESCRIPTION CAPACITY: LAND SIZE: BUILDING SIZE: 16! 1A Lt NNFCRD Five Year Plan 2012 -2017 75 Facility Record- Station 411 North Naples Fire Control & Rescue District STATION 411 1121 Sun Century Rd. Fire Station 1.6 ACRES Updated: 7/6/2011 DEMAND: Emergency Response Fire & Rescue CONSTRUCTION TYPE: STEEL TOTAL SQUARE FT: 10,523 APPARATUS AND EQUIPMENT Engines: TOTAL APPARATUS: STAFFING SHIFT TOTAL STAFF: SERVICE AREA AREA SIZE: AREA TYPE: AREA POPULATION: CALLS PER YEAR: AVERAGE RESPONSE TIME: N TOTAL POPULATION OF DISTRICT BJB/bb 8 -28- 12/9 -5 -12 FIRE PREVENTION ADMINISTRATION CLERICAL 5 Sq Miles Urban 6,000 1,200 est. nla 90,010 161 1 A �. NNFCRD Five Year Plan 2012 -2017 76 Facility Record- Station 401 Taylor Road Facility North Naples Fire Control & Rescue District FACILITY NAME Taylor Rd. Updated: 7/6/2011 ADDRESS 6495 Taylor Rd. DESCRIPTION LAND SIZE: BUILDING SIZE Maintenance, Warehouse & Office 1.6 acres Building A Building B Building C TOTAL SQ. FT: APPARATUS AND EQUIPMENT Engines: 0 Support 3 Utility 2 TOTAL APPARATUS: 23 STAFFING DEMAND: Emergency Response Fire & Rescue CONSTRUCTION TYPE: CBS and Steel 3,039 6,156 9,042 18,237 Fire Prevention Bur 14 Command 4 SHIFT FIRE PREVENTION ADMINISTRATION CLERICAL Fire Marshal 1 Deputy Chief 2 Admin Assistant 2 Deputy Fire Mar 2 Battilion Chief 1 Inspectors 7 Mechanic 2 Logistics /Captain 1 Facilities Coordinator 1 TOTAL STAFF: 19 SERVICE AREA AREA SIZE: AREA TYPE: AREA POPULATION: CALLS PER YEAR: AVERAGE RESPONSE TIME: TOTAL POPULATION OF DISTRICT BJB/bb 8- 28- 12/9 -5 -12 N/A Urban NIA N/A N/A 90,010 FACILITY NAME ADDRESS DESCRIPTION LAND SIZE: BUILDING SIZE: 16 1 Ik NNFCRD Five Year Plan 2012 -2017 77 Facility Record- Center Lane North Naples Fire Control & Rescue District Center Ln. Date Updated: 7/6/2011 N/A Vacant land DEMAND: Emergency Response Fire & Rescue 1.01 acres CONSTRUCTION TYPE: N/A TOTAL SQ. FT APPARATUS AND EQUIPMENT TOTAL APPARATUS: 0 STAFFING �mlwl CAPTAIN: 0 LIEUTENANT: 0 ENGINEERS: 0 FIRE FIGHTERS: 0 TOTAL STAFF: N/A SERVICE AREA AREA SIZE: AREA TYPE: AREA POPULATION: CALLS PER YEAR: AVERAGE RESPONSE TIME: TOTAL POPULATION OF DISTRICT BJB/bb 8- 28- 12/9 -5 -12 N/A FIRE PREVENTION ADMINISTRATION CLERICAL NIA Urban N/A N/A N/A 96,947 161 10 NNFCRD Five Year Plan 2012 -2017 78 BUILDING SIZE: TOTAL SQ. FT: N/A APPARATUS AND EQUIPMENT TOTAL APPARATUS: N/A STAFFING SHIFT TOTAL STAFF: N/A SERVICE AREA AREA SIZE: AREA TYPE: AREA POPULATION: CALLS PER YEAR: AVERAGE RESPONSE TIME TOTAL POPULATION OF DISTRICT BJB/bb 8- 28- 12/9 -5 -12 FIRE PREVENTION ADMINISTRATION CLERICAL N/A Urban N/A N/A NIA 90,010 Facility Record- 5604 Kathleen Court North Naples Fire Control & Rescue District FACILITY NAME 5604 Kathleen Ct. Date Updated: 716/2011 ADDRESS 5604 Kathleen Ct. DESCRIPTION Vacant Land DEMAND: Emergency Response Fire & Rescue LAND SIZE: .66 acres CONSTRUCTION TYPE: N/A BUILDING SIZE: TOTAL SQ. FT: N/A APPARATUS AND EQUIPMENT TOTAL APPARATUS: N/A STAFFING SHIFT TOTAL STAFF: N/A SERVICE AREA AREA SIZE: AREA TYPE: AREA POPULATION: CALLS PER YEAR: AVERAGE RESPONSE TIME TOTAL POPULATION OF DISTRICT BJB/bb 8- 28- 12/9 -5 -12 FIRE PREVENTION ADMINISTRATION CLERICAL N/A Urban N/A N/A NIA 90,010 161 IA� NNFCRD Five Year Plan 2012 -2017 79 Facility Record- 5605 Kathleen Court North Naples Fire Control & Rescue District FACILITY NAME 5605 Kathleen Ct. Date Updated 716/2011 ADDRESS 5605 Kathleen Ct. DESCRIPTION Vacant Land DEMAND: Emergency Response Fire & Rescue LAND SIZE: .65 acres CONSTRUCTION TYPE: N/A BUILDING SIZE: TOTAL SQ. FT: N/A APPARATUS AND EQUIPMENT TOTAL APPARATUS: N/A STAFFING SHIFT TOTAL STAFF: N/A SERVICE AREA AREA SIZE: AREA TYPE: AREA POPULATION: CALLS PER YEAR: AVERAGE RESPONSE TIME: TOTAL POPULATION OF DISTRICT BJB/bb 8- 28- 12/9 -5 -12 FIRE PREVENTION ADMINISTRATION CLERICAL N/A Urban N/A N/A NIA 90,010 161 1A`� NNFCRD Five Year Plan 2012 -2017 80 Facility Record -1945 Pine Ridge Road North Naples Fire Control & Rescue District FACILITY NAME 1945 Pine Ridge Rd. Date Updated: 09/10/09 ADDRESS 1945 Pine Ridge Rd. DESCRIPTION Vacant Land DEMAND: Emergency Response Fire & Rescue LAND SIZE: 1.78 acres CONSTRUCTION TYPE: N/A BUILDING SIZE: TOTAL SQ. FT: N/A APPARATUS AND EQUIPMENT TOTAL APPARATUS: N/A STAFFING SHIFT TOTAL STAFF: N/A SERVICE AREA AREA SIZE: AREA TYPE: AREA POPULATION: CALLS PER YEAR: AVERAGE RESPONSE TIME TOTAL POPULATION OF DISTRICT BJB/bb 8- 28- 12/9 -5 -12 FIRE PREVENTION ADMINISTRATION CLERICAL N/A Urban N/A N/A N/A 96,947 x.61 1A NNFCRD Five Year Plan 2012 -2017 81 Facility Record- Boat Dock North Naples Fire Control & Rescue District ADDRESS 13105 Vanderbilt Dr., Slip 47 DESCRIPTION Boat Slip DEMAND: Emergency Response Fire & Rescue LAND SIZE: N/A CONSTRUCTION TYPE: Dock BUILDING SIZE: TOTAL SQ. FT: N/A APPARATUS AND EQUIPMENT Fire /Rescue boat 1 TOTAL APPARATUS: 1 STAFFING SHIFT TOTAL STAFF: N/A SERVICE AREA AREA SIZE: AREA TYPE: AREA POPULATION: CALLS PER YEAR: AVERAGE RESPONSE TIME TOTAL POPULATION OF DISTRICT BJB/bb 8- 28- 12/9 -5 -12 FIRE PREVENTION ADMINISTRATION CLERICAL Gulf and back waters Water N/A N/A N/A 96,947 161 1Ay NNFCRD Five Year Plan 2012 -2017 82 Summary of Facility Records Zone Square Miles Population CallNear Avg. Response Time 40 10 14,000 2,047 6 minutes 42 20 9,000 1,321 6 minutes 43 12 10,000 1,143 6 minutes 44 7 19,200 1,952 6 minutes 45 8 21,000 1,462 6 minutes 46 8 14,000 1,333 6 minutes 47 5 6,000 709 6 minutes 48 5* 6,000* 1,200 Est. 6 minutes* 49 5* 6,000 1,200 Est. 6 minutes` 410 5* 6,000* 1,200 Est. 6 minutes* 411 5* 6,000* 1,200 Est. 6 minutes* 401 N/A * estimates- Station not built Property Land size Building Center Lane 1.01 acres vacant 5604 Kathleen Court 0.66 acres vacant 5605 Kathleen Court 0.65 acres vacant 1945 Pine Ridge Road 1.78 acres vacant 13105 Vanderbilt Dr. N/A Boat Dock 12 BJB/bb 8 -28- 12/9 -5 -12 (AHAC Meeting Item 3B) June 4, 2012 161 2Ai MINUTES OF THE COLLIER COUNTY AFFORDABLE HOUSING ADVISORY COMMITTEE MEETING June 4, 2012 Naples, Florida LET IT BE REMEMBERED that the Collier County Affordable Housing Advisory Committee, having conducted business herein, met on this date at 3:00 PM in REGULAR SESSION in Administrative Building "F," 3rd Floor, of the Government Complex, Naples, Florida, with the following Members present: CHAIRMAN: Stephen Hruby Vice Chair: ----- - - - - -- John Cowan Christian Davis Patricia Fortune Bradley Schiffer Clyde C. Quinby Excused: Christine Jones Absent: Stuart Warshauer ALSO PRESENT: Kim Grant, Interim Director — Housing, Human & Veteran Svcs. Frank ( "Buddy ") Ramsey, Operations Analyst Priscilla Doria, SHIP Loan Processor — Staff Liaison 161 2A) June 4, 2012 1. CALL TO ORDER — CHAIRMAN: Chairman Hruby called the meeting to order at 3:01 PM and read the procedures to be observed during the meeting. 2. ROLL CALL: Roll Call was taken and a quorum was established. Six voting members were present. 3. AGENDA AND MINUTES — CHAIRMAN: a. Approval of Agenda — June 4, 2012 John Cowan moved to approve the Agenda as presented Second by Bradley Schiffer. Carried unanimously, 6 — 0. b. Approval of AHAC Minutes — February 13, 2012 (Non - Working Session) John Cowan moved to approve the Minutes as submitted. Second by Christian Davis. Motion carried, 4 — 0. (Note: Patricia Fortune and Clyde Quinby could not vote because they did not attend the February 13, 2012 meeting. c. Approval of AHAC Minutes — February 21, 2012 Bradley Schiffer moved to approve the Minutes as submitted. Second by John Cowan. Carried unanimously, 6 — 0. (Note: All voting members were present at the February 21, 2012 meeting.) d. Approval of AHAC Minutes — May 7, 2012 Christian Davis noted that, pursuant to the Ordinance, six voting members must be present at a meeting to achieve quorum. Only five members attended the May 7th meeting and it should have been conducted as a "non- working" session. Bradley Schiffer stated motions made during the May 7th meeting were not "legal" and each item voted upon at that meeting should be re- motioned. Buddy Ramsey noted the Committee voted to approve the application of Raymond Cabral as a member of the Affordable Housing Advisory Committee to represent Essential Services Personnel. He suggested the item should be reconsidered. Changes: • Chairman Hruby stated the Minutes should be corrected, and since quorum was not achieved at the May 7th meeting, the Committee would rescind the vote for "Item 6(D) - Committee Vacancy: Review of Application." Christian Davis suggested following the format of the February 13th meeting, i.e., refer to May 7th as a "Non- working Session." • Chairman Hruby concurred and stated the cover page for May 7th would be changed from "Regular Session" to "Non- working Session." Buddy Ramsey noted Staff would follow the format of the February 13th meeting to remain consistent and asked if the Committee would like the Amended Minutes to reflect 161 �, A June 4, 2 that, while a vote was taken on Item 6 (D), because quorum was not present, the vote was null and void. Kim Grant stated the Board of County Commissioners had approved the application of Raymond Cabral and appointed him to the Affordable Housing Advisory Committee. She confirmed the record would be corrected as discussed and she would contact the BCC's Executive Aide to determine if additional action would be necessary. Christian Davis moved to approve the May 7th Minutes as amended. Second by John Cowan. Carried unanimously, 6 — 0. • Chairman Hruby amended the current Agenda to add a new topic, i.e., Item 6(F) - Committee Vacancy: Review of Application." 4. INFORMATION ITEMS: A. Status: Vacancy Buddy Ramsey stated the vacancies were being advertised. He confirmed there were four positions that remained vacant: • a member to represent those engaged in the business of home building; • a member to serve as an advocate for low income persons; • a member to represent employers; and • an Alternate. He noted the categories were required by Florida Statutes and one of the four vacant positions, one member must be a resident of Immokalee. He confirmed any application that are received will be presented to the Committee for review. Chairman Hruby asked how the vacancies were being advertised. Kim Grant stated the Executive Aide to the Board of County Commissioners issues press releases for each position. He also coordinates with the Naples City Council for their recommendation to represent the City of Naples. Chairman Hruby noted Vice Chairman Giblin (who resigned in May) represented the City of Naples. Two of the vacant positions could be filled by a resident of the City of Naples and a resident of the Town of lmmokalee. Buddy Ramsey stated the City of Naples appoints two members to the Affordable Housing Advisory Committee. The other Naples position is currently being filled by John Cowan. Chairman Hruby noted he is a resident of the City of Naples although he was not appointed by the City. Christian Davis asked how the position of an advocate for low income persons could be filled and not become a conflict of interest. Buddy Ramsey admitted the Statutory requirement that a member of the Committee serve as an advocate for low income persons does present a challenge. He stated he would consult the County Attorney's office for clarification on this issue. 161 2A( June 4, 2012 B. Request from Board of County Commissioners to schedule a Joint Workshop with the AHAC Buddy Ramsey stated the Workshop had been scheduled for June 5th but was cancelled due to a scheduling conflict. The Workshop will be scheduled for a date after the Board's summer recess, i.e., possibly September or October. The postponement was discussed with the AHAC Subcommittee. Staff will work with the Subcommittee to develop an Agenda, the presentation, and all supporting materials for the Workshop. The materials will be presented to the Committee members for review prior to the Workshop. S. PUBLIC COMMENT: (Speakers will be heard after the topic has been discussed.) 6. DISCUSSION ITEMS /PRESENTATIONS: STAFF A. Election of Chair and Vice Chair (One -Year Term, ending July 1, 2013) Chairman Hruby opened the floor for nominations for Chairman and Vice Chairman. Bradley Schiffer moved to nominate Chairman Hruby to serve as Chairman. Second by Patricia Fortune. Chairman Hruby asked if anyone wanted to serve as Chairman (no opposition) and then accepted the Committee's nomination. .: C Motion carrie , 6 —­0. (Chairman Hruby abstained from voting.) Patricia Fortune moved to nominate Christian Davis to serve as Vice Chairman. Second .J� by Bradley Schiffer. Mr. Davis accepted the Committee's nomination. U Motion carried( 6 — 0. (Mr. Davis abstained from voting.) Chairman Hruby closed the floor. Nominations were concluded. B. Review: Attendance Records of Committee Members (July 1, 2011— June 30, 2012) Chairman Hruby stated there are attendance requirements and, in the future, will be reviewed annually. Buddy Ramsey stated: • The Affordable Housing Advisory Committee's fiscal year schedule has historically begun on July 1St and run through June 30th. • The final meeting of Fiscal Year 2011 -2012 is the June, 2012 meeting. • Staff has recommended that the agenda for the first meeting of the Committee's fiscal year include an item for review of the prior year's attendance record. • The Ordinance, as currently written, states if a member fails to attend two consecutive meetings without a satisfactory excuse, or attends less than one -half of the Committee's meetings during a fiscal year, the member's position will become vacant. 161 2Ai June 4, 2012 He presented a preliminary report to the Committee for their review. An official report will be presented at the first meeting of the 2012 -2013 Fiscal Year. It was suggested the report include percentages for three categories: "present," "excused," and "absent." Mr. Ramsey will review the Ordinance to verify that his interpretation was correct, i.e., that if a member did not attend at least half of the Committee's meetings — whether "excused" or "absent" — the member's position would be vacated. For example, there are to be 12 meetings per year. If a member did not attend 7 meetings, even though the member was technically "excused," the position would become vacant. Request. Any member who cannot attend a particular meeting will notify Staff in advance so the meeting can be postponed if necessary. Chairman Hruby noted that, within the past two months, three members realized their work schedules would no longer permit them to serve and resigned from the Committee. C. Review of Draft: U.S. Department of Housing & Urban Development One -Year Action Plan Margo Castorena, Grants Operation Manager, stated: A copy of the draft for the 2012 -2013 Action Plan was emailed to each member Federal entitlement funding: $2,630,018 • CDBG - $2,004,496 • HOME - $456,770 • Emergency Solutions Grant ( "ESG ") - $168,745 Proposed Projects: (funded by CDBG) • Youth Haven — $956,000 • David Lawrence Center — $180,000 • City of Naples ( "pass through" community) — $105,835 • Immokalee CRA — $68,087 (partial funding for economic development project) Public Service awards: • Shelter for Abused Women and Children— $144,500 • Housing Development Corporation of SWFL (Credit Counseling) — $84,500 • Housing Development Corporation of SWFL (Shifting Program) — $71,674 • Housing, Human, and Veterans' Services (Administration) — $400,899 Proposed Projects: (funded by HOME) • CHDO ( "set aside" — to be determined) — $44,517 • Collier County Housing Authority (Tenant -based Rental Assistance) Admin — $25,000 • Collier County Housing Authority (Tenant -based Rental Assistance) — $197,583 • Cirrus Point (payback) — $160,000 (negotiated settlement) • HHVS (Administration) — $29,677 161 2q June 4, 2012 Emergency Solutions Grant ( "ESG ") • Formerly known as the Emergency Shelter Grant • Allocation: approximately $96,000 per year • Funding alternated yearly between the Shelter for Abused Women and Children, and St. Matthew's House • Funding was designated only for maintenance, operations, and supportive services by the recipient Shelter • January, 2012 — the "Hearth Act" was enacted to expand the categories of activities that were eligible for funding • Funding has been increased to $168,000 • Eligible Activities include: • Outreach, • Re- Housing, • Vouchers • HUD requested that HHVS submit a Substantial Amendment for the 2011 -2012 Fiscal Year; deadline to submit was May 5, 2012 • Upon receiving approval from HUD, a Substantial Amendment will be submitted for funding for the 2012 -2013 Fiscal Year and to determine the types of homelessness prevention and rehousing activities that will be eligible for funding • Funding will be awarded on to competitive application rather than on "entitlement" • Continuum of Care (non - profit organization coalition) will determine which projects to recommend for funding Action Plan: Time Line • June 21, 2012 — Public Comment period ends • July 24, 2012 — Action Plan is submitted to the Board of County Commissioners • August 15, 2012 — final Action Plan is submitted to HUD • October 1, 2012 — Entitlement year begins Christian Davis asked if the recipients are monitored after they receive funding. Margo Castorena stated the projects are to be completed within the funding year. Chairman Hruby asked how the funds set aside for CHDO would be handled. Ms. Castorena responded the funds will be held by HUD and will remain open and available for use. It was noted the maximum amount of time for a tenant to receive assistance vouchers for payment of rent is 24 months. Chairman Hruby asked the members if they would support a Motion to approved recommending to the Board of County Commissioners to adopt the One -Year Action Plan as presented. John Cowan moved to support the motion. Second by Patricia Fortune. Motion carried unanimously, 6 — 0. 161 2k June 4, 2012 v D. Review, Initiatives ("SHIP") Program Expenditures Update Christy Sontag, Housing Human & Veterans Services, stated: Fiscal Year 2009— 2010: 100% of funding had been expended Fiscal Year 2010 — 2011: Preparing to "roll out" allocation • "Carry forward" of $16,974 • Program income: $2,129,109 • Total allocation: $2,146,083 • Met with Habitat for Humanity, NABOR (Naples Area Board of Realtors), and community partners • Habitat received an allocation of $780,000 • Lenders and Banks — $1 M • Home buyer educational classes — $50,000 • "To Be Determined" — $100,000 has been set aside Fiscal Year 2011 — 2012: • Deadline to spend: June 13, 2014 • Distribution: $430,987 • Program income /unrecognized revenue: $318,927 • Total Allocation: $749,814 • Funds will not be disbursed until the 2010 -2011 allocation of $2M has been exhausted o No funds may be expended for new construction Fiscal Year 2012 — 2013 begins July 1, 2012: • No allocations are anticipated • The "Sadowski Coalition" met with the Attorney General's office to present Collier County's case to utilize the funds for the SHIP and SAIL programs • The Attorney General is attempting to restore the Housing Trust Fund by allocating the Mortgage Settlement Funds (awarded to States from the Mortgage Industry) to SHIP E. Summer Meeting Schedule Chairman Hruby stated July 2nd and August 6th were proposed meeting dates. Buddy Ramsey stated the Board of County Commissioners will be on summer recess and, if an emergency were to occur, the AFAC Chairman would be contacted to determine is a meeting should be held. It would be advertised properly. Chairman Hruby noted the Subcommittee decided to meeting during the summer in preparation for the Workshop with the BCC. He suggested meeting in August. Bradley Schiffer moved to suspend the July and August Committee meetings. Second by Patricia Fortune. Carried unanimously, 6 — 0. Chairman Hruby asked that Staff advertise the Subcommittee meetings. 16 1 2 June 4, 2012 F. (Added by amendment to Agenda) Committee Vacancy: Review of Application Chairman Hruby called for a motion to ratify approving the application of Raymond Cabral. John Cowan moved to support the motion. Second by Bradley Schiffer. Motion carried unanimously, 6 — 0. 7. STAFF /COMMITTEE MEMBERS: GENERAL COMMENTS (None) NEXT MEETING: To Be Announced — 3:00 PM Location: BCC Chambers, 3rd Floor, Administrative Building "F" (Members will be notified via email of a cancellation) There being no further business for the good of the County, the meeting was adjourned at 4:05 PM by order of the Chairman. COLLIER COUNTY AFFORDABLE HOUSING ADVISORY COMMITTEE Step e l Hywb .V, C1hairman The foregoing Minutes were approved b Board/Committee Chair on ��,,�,� ,/ , 2012, "as submitted" U OR "as amended" . 161 2A AHAC Meeting I � g Item 3C ) August 22, 2012 AHAC Subcommittee Summary Minutes SUMMARY MINUTES OF THE COLLIER COUNTY AFFORDABLE HOUSING ADVISORY COMMITTEE Wednesday, August 22, 2012 2:30PM AHAC Chairman: AHAC Member: AHAC Member: Public Attendee: Staff present: SUBCOMMITTEE MEETING Public Services Division Conference Room 3339 E. Tamiami Trail, Suite 217 Steven Hruby Christian Davis Bradley Schiffer Naples, Florida, 34112 Kimberley Grant, Interim Director; Housing, Human and Veteran Services Kristi Sonntag, Housing Manager; Housing, Human and Veteran Services Priscilla Doria, Grants Coordinator; Housing, Human and Veteran Services 1. Call to Order - 2:40PM 2. Discussion Topics Fiala ✓ -; r—" '� !- liner Gayle ��-- -- —. Coletta �C I. Discussion surrounding the mission, focus and direction of the AHAC • Steve Hruby noted that the committee would like a vote of confidence from the Board on whether AHAC is needed in order to continue their function of identifying affordable housing needs and data research. Item* k4z 1 161 2AI (AHAC Meeting Item 3C) August 22, 2012 AHAC Subcommittee Summary Minutes • Kim Grant spoke with the State Technical Advisor about the roles and functions and possible sunset of the committee. TA stated that AHAC is required to review incentives to be added to the Local Housing Assistance Plan (LHAP) triennially. • Kim Grant noted that she will work with the Growth Management Division and Planning (Nick Casalanguida) to discuss a joint collaboration of the AHAC board and to determine the appropriate administrative bridge between County and Committee. • Kim Grant stated that Lee County has a staff member which acts as a core liaison between housing and planning departments to oversee and review the long -term planning of the GMP and overall planning of affordable housing incentives. • Christian Davis was concerned with the AHAC being a part of the wrong audience and it was the opinion of the subcommittee members that the AHAC would fit well into the GMD and could possibly be considered as a subcommittee to the Planning Commission. II. Housing Indicator Research • Buddy was the lead in the research; subcommittee to determine next steps to take in this process. • With the loss of Buddy this has been put on hold and may need to explore other alternatives to gather and compile this research • Discussion surrounding Schimberg institute and the possibly seeing if they can assist with these tasks. • Need to look at rental and the affordability of rental and possibly this analysis can be done through Schimberg. III. Changes to Ordinance 91 -65 • Discussion on proposed changes to the duties and department heads to include Growth Management Division as additional lead to the Advisory Committee. • Proposed changes to be presented for approval on the 9/25 BCC meeting. 3. Adjourn - 3:45 PM • Sub - committee will meet every 2nd Thursday of the month with next meeting on September 13`h. This schedule will be reoccurring for 1 year. COLLIER COUNTY AFFORDA(RL "OUSMG ADVISORY SUB- COMMITTEE Chairman The foregoing Minutes were approved by Board /Committee Chair on ,, /�7 , 2012, • "as submitted" X OR "as amended" [_] 2 161 2Vv Collier County Government Communication & Customer Relations 3299 Tamiami Trail East, Suite 102 www.colliergov.net Naples, FL 34112 -5746 www.twitter.com /CollierPIO www.facebook.com /CollierGov www.youtube.com /CollierGov July 9, 2012 FOR IMMEDIATE RELEASE NOTICE OF PUBLIC MEETING COLLIER COUNTY CITIZEN CORPS ADVISORY COMMITTEE COLLIER COUNTY, FLORIDA WEDNESDAY, JULY 18, 2012 3:00 P.M. Notice is hereby given that the Collier County Citizen Corps Advisory Committee will meet Wednesday, July 18t4 at 3:00 p.m. in the 3rd floor Policy Room at the James V. Mudd Emergency Services Center, located at 8075 Lely Cultural Parkway in Naples. In regard to the public meeting: All interested parties are invited to attend, and to register to speak and to submit their objections, if any, in writing, to the board /committee prior to the meeting if applicable. All registered public speakers will be limited to three minutes unless permission for additional time is granted by the chairman. Collier County Ordinance No. 2004 -05 requires that all lobbyists shall, before engaging in any lobbying activities (including, but not limited to, addressing the Board of County Commissioners, an advisory board or quasi-judicial board), register with the Clerk to the Board at the Board Minutes and Records Department. Anyone who requires an auxiliary aid or service for effective communication, or other reasonable accommodations in order to participate in this proceeding, should contact the Collier County Facilities Management Department, located at 3335 Tamiami Trail East, Suite 101, Naples, FL 34112, or 239 - 252 -8380 as soon as possible, but no later than 48 hours before the scheduled event. Such reasonable accommodations will be provided at no cost to the individual. For more information, call Judy Scribner at (239) 252 -3600. -End- 161 2A 2 ColeMaryAnn From: ColeMaryAnn Sent: Wednesday, July 18, 2012 1:57 PM To: scribnerJ Subject: Chris Nind Judy, Chris called — he is not feeling well today and if there are no votes going on, he would like to pass on today's meeting. He missed the last meeting due to shoulder surgery. He sends his apologies and did ask if you would call him at 784- 0382. Thanks you. Mn rr AvLv, Mary Ann Cole, FAEM Collier County Emergency Management 8075 Lely Cultural Parkway, Ste 445 Naples, FL 34113 (239) 252 -3600 Fax (239) 252 -3700 maryanncole @colliergov.net www.collierem.org 161 2A 2--- ColeMarvAnn From: scribner_j Sent: Thursday, July 12, 2012 11:41 AM To: ColeMaryAnn Subject: FW: Citizen Corp Meeting, July 18th, 2012 Since you have so kindly agreed to do the minutes for Cit Corps. Here is an excused absence... From: Jerry Sanford [ma i Ito: ges @ north naplesfire.com] Sent: Wednesday, July 11, 2012 2:56 PM To: scribnerj Subject: Citizen Corp Meeting, July 18th, 2012 Hi Judy, I am requesting an excusal for next Wednesday Citizen Corp meeting as I will be flying to Atlanta to go camping with my Georgia Peaches (3) of them. Give my regards to all. Thanks again. Jerry oA. a,e1 e -mai. adojessc s are ouh is records. If You do not v"ant yua °e I .,r d ss —."Oi asedl I� os>po see try a pulbk -, <i.cards request. do not sond ea.,;;trCo'G' Mail to thils emt%y, nsde ad, coninct this nice by telephone; or in dnhng,' 1 w w N ri 3 00 161 2q'� X- g �A �a a E � 4.. � Q � M z 0 � � v vavuata,vavav o� o� RL; o� o i �J ..n kA 4- i 161 Zp 2,-- Citizen Corps Advisory Committee Agenda July 18, 2012 3:00 Pledge of Allegiance Chairman - Opening Remarks - Roll Call Voting Members: Sheriff's Office MRC Fire Chiefs CERT USCGA Red Cross Veterans Council RSVP Salvation Army Chamber of Commerce CAP Non - Voting Members: EMS EM Health Dept Medical Examiner City of Naples Everglades City Neighborhood Watch Physicians Regional NCH City of Marco Island LMS 3:05 Approval of Minutes Chairman 3:10 Threat Update CCSO 3:15 New Business Chairman Fire Season EM LMS Report The next LMS meeting will be on FRIDAY, 27 July, 0930hrs @: Big Cypress Basin Summary letter sent to BCC Chairman Mass Rescue Operation Program Walt 3:35 Old Business Chairman Individual Reports Members 4:00 Next Meeting/Adjourn Chairman Voting Members Present Fiala ✓ Hiller V Henning Coyle Coletta Voting Members Absent: Expert Consultants Present 161 2A Y--- Collier County Citizen Corp Committee July 18, 2012 u Russ Rainey, C.E.R.T. Lt. Mike Jones, CC Sheriff Office Doug Porter, Civil Air Patrol Jerry Sanford, CC Fire Chief Assoc. Steve Smith, RSVP Dr. J. Neiween, MRC Heidi Ruster, American Red Cross Reg Buxton, Chamber of Commerce James Elson, Veteran's Council 9 j 1 o Chris Nind, Salvation Army (Excused Absence) Jerry Sanford, CC Fire Chief's Association (Excused Absence) Judy Scribner, CCEM Meeting was called to order at 3:00 p.m. by Chairman Russ Rainey. Pledge of Allegiance recited and roll call taken. The minutes from the March 21, 2012 meeting were approved. The minutes from the May 16, 2012 meeting were not approved because we did not have quorum. Threat Update Lt. Jones reported that threat level is still elevated - there have been no changes. Currently watching situation where needles were found in sandwiches on Delta flight out of the Netherlands. United uses the same catering service. Fire Season Update Judy Scribner reported for Rick Zyvoloski that we have had lots of rain and are in good shape. The rain is cooling the Gulf as well. There is nothing to worry about for hurricanes right now. Discussion reference straight line winds, where there are quick, high winds and heavy rains. Dr. Neiween said he went through one and lost 6 -8 mature oak trees, with power out for 5 -6 days. L.M. S. (Local Mitigation Strategy) Reg Buxton and Russ Rainey are part of the LMS group (this is a division of the Citizen Corps). The date of the next meeting has been changed to July 27th at 9:30 a.m. at 2600 Horseshoe Drive North. Old Business None to report. Misc. Comes: Date: `\ \\ 3k%2— Item #: k "--7SZ �2. %A 2_ Copies to: 161 2A 2,, Individual Reports Russ Rainey Every 4 years a status report on the Citizen Corps needs to be sent to the BCC. This was done in March. Copies of each mission of this group have been made so you can see how everyone fits in the Citizen Corps. Regarding the CERT group, Fiddler's and Verona Walk do not respond outside of their neighborhoods. Fiddler's has 28 villages, with 13 of them covered. They are trying to get 1 -3 people from each village. Jim Elson There was discussion about the Red Cross no longer covering all the shelters. Jim said that his Rapid Response Team is looking to put together a shelter team, although they haven't put it into place yet. This group is young and strong — instant thinkers and former military. Judy suggested that Jim speak with Lee Mayfield in EM regarding volunteers. Jim talked about a network of homeowner's associations in the City of Naples where City Manager Moss can send out info to these folks — great communication tool. Judy will get in touch with Jim about this — he did say they are not interested in anyone from EM coming. Hodges University just opened anew American Legion Post in Fort Myers. 10% of Hodges students are veterans. This Post will be dedicated on September 11, 2012. Walt Jaskiewicz Presented Mass Rescue Operations Program to the group. Many assets available to the County — contact Walt. He gave a history of the Coast Guard Auxiliary, i.e. positions available include interpreters, chefs, etc. The Auxiliary Mass Rescue Operations Specialist Program has 16 folks trained for a Type 3 or above incident who will be added to the database. Walt attended the International Humanitarian Assistance Organization where you meet with actual victims, survivors, and families. Learned that any incidents in international waters, where local jurisdictions handle, can be a nightmare. Heidi stated that airlines have care teams available for any of their incidents. Reg Buxton Attended the Governor's Hurricane conference and shared information: Predictions include 8 -10 named storms, with 1 -2 predicted for Florida. Remember the first 72 hours are on the individual. People are not prepared after the last 5 years, there is poor attendance at the hurricane seminars, and the citizens are ambivalent. All government agencies are running leaner and experienced people have left. The new people do exercises, but do not have the actual experience. Jim said from a real estate perspective, people used to ask about storm protection, etc. in the area. This year, there are no questions, lots of apathy. 161 2A 2 Doug Porter CAP will hold a search and rescue exercise, hosted by the Marco Island squadron, around the first week of August (date not set yet). Training of all CAP is maintained in order to re- qualify or qualify. Dr. Neiweem A four -hour course will be held on July 26th at the MRC meeting for stress training after a storm. He handed out cards for home emergency supplies list. There are no exotic diseases out there at this point. Walt asked about the flesh - eating disease. Dr. Neiweem said this has always been around, it is a form of gangrene. Heidi Ruster Red Cross held a regional exercise on June 91h with Lee and Collier Counties. They got an increase in volunteers to cover folks in Tropical Storm Debby. 75 volunteers were sent out to other areas last year. It depends on the needs who is sent out to these areas, as well as the experience. The Red Cross will manage the Immokalee shelters and are currently working with Ave Maria to open as a shelter. Volunteers are being encouraged to help in the County shelters — training is available. Jim said there are many Marines in Ave Maria who could run their shelter. Judy requested contact information for a roster. Russ asked if we should go back to monthly meetings — next meeting is scheduled for Wednesday, September 19, 2012 at 3:00 p.m. in the EOC. Meeting was adjourned at 4:00 p.m. Minutes submitted by Mary Ann Cole and Judy Scribner for approval. r Approved by Russell Rainey, C airman Date 161 2A ?--- PIC J o� _ i C� - lit S - C.C. C) oLL b 161 2 f"P Tlca� - 0 L"A Ao j tee. NY, it V CD a 161 2A ?,--- A u UAIIA J J D C�o Lo� � d O A), DAA r^ ,� LLdl Loa VG U.� _ 161 2 Z J v �rY rcl-1 -Es 7� fIC, I' ci- ®s i i /P—S V/' X61 2� i -}� -off _ 40 �o �S-0. P� '20 Q, 161 2A� FLQRI f7A citizen *corps April 11, 2012 To: Board of County Commissioners' Chairman Fred Coyle The Collier County Citizen Corps Advisory Committee is in its tenth year of activity, providing emergency preparedness coordination and cooperation in the event of a disaster, as well as in normal conditions. The Committee is composed of eleven representatives of County First Responders, as well as volunteer disaster support organizations. In addition, the Committee is augmented by eleven representatives of municipalities, hospitals, and associated entities. The Committee meets semi- monthly to keep members abreast of current and forecast threats, as well as capabilities and developments within each organization. It also oversees the Collier County Local Mitigation Strategy Working Group, meeting quarterly to discuss and, where appropriate, take advantage of FEMA disaster mitigation program and grant opportunities. This group is composed largely of municipal, county and public utility officials. The Committee therefore encourages pre- disaster damage mitigation, as well as coordinated response in the event of disaster. First response organizations are augmented by both trained units, such as Civil Air Patrol, Coast Guard Auxiliary, Community Emergency Response Teams, Red Cross, Salvation Army, and Medical Reserve Corps, as well as volunteer groups such as Retired and Senior Volunteer Program, Neighborhood Watch, Veterans Council, and Chamber of Commerce, among others. Utilizing the cooperation of member organizations, Collier County Citizen Corps further provides hazard awareness and preparedness to individual residents and visitors through annual participation in local forums, hurricane seminars, and conferences. Collier Citizen Corps works closely with the Emergency Management Department, implementing its responsibilities to communicate with and prepare citizens to mitigate, anticipate, survive, and recover from disaster. Russell D. Rainey 1 Chairman cc: Commissioner Georgia Hiller Commissioner Donna Fiala Commissioner Tom Henning Commissioner Jim Coletta Leo Ochs, County Manager 161 2A2- ADDENDUM TO COLLIER COUNTY CITIZEN CORPS ADVISORY COMMITTEE REPORT/ April 2012 Voting member functions: US Coast Guard Auxiliary: In a declared emergency, USCG Auxiliary resources can include: 61 on water surface facilities; 2 single engine aircraft; 57 land based radio facilities; 2 mobile command posts; 5 Qualified ICS Command Post Staff, 5 Initial Pollution Responder Investigators; 4 EOC Staff responders; numerous Skill Set Professional Retired Status personnel from among 550 members in Collier County. Salvation Army: In an emergency centered in Collier County the local Salvation Army can respond with food and water to victims and responders at very short notice. With larger emergencies the local Salvation Army can request support from the Division in Tampa and o0ther agencies in the State to support the local area. The Salvation Army as a national organization has a defined infrastructure to assist in time of emergency. Medical Reserve Corps: Managed by the Collier County Health Department, the local unit is comprised of medical and non - medical volunteers, and is one of 33 community based programs within the State. Members can respond to local disaster related events and may assist throughout the year in public health activities or emergency preparedness drills. Red Cross: Support Disaster sheltering both directly and indirectly, even with the issue of non ARC presence before and during a hurricane in specific shelters previously managed. During non - hurricane and post landfall disasters to staff and resource all shelters. Assist with determination of additional shelters at the edge and beyond surge zone. Train /cross train volunteers in shelter management to work with Emergency Management and ARC. Assist with recruitment and placement of Emergency Management and ARC shelter volunteers before, during and after a hurricane at all shelters. Enhance our ability to prepare, respond and support recovery from disasters in our community. Beyond shelter management, activities include: Community Disaster Preparedness (volunteer and resources); Response (mass care, feeding, aid station /distribution centers); Disaster Assessment; Case Management; Welfare Inquiry; Staffing; External Relations. Chamber of Commerce: The Chamber being responsible to its over 1600 members on communication during disasters finds working as a member of the Citizen Corp and being at the EOC a very important part of its service to the community and its members. Fire Chief's Association: The Association plays a major role in the event of a large scale emergency in the County. In addition to providing fire service during the year throughout the county, the hurricane season and the brush fire season bring heightened awareness to our first responders. All fire districts and departments have hurricane and brush fire plans in place which are reviewed every year and changed when necessary. When called upon by other counties for mutual aid, fire teams than include brush fire trucks respond to assist where needed. 161 2p 2 CERT: Following a major disaster, first responders may not be able to meet the demand for rescue or medical services. Factors as numbers of victims, communications failures and road blockages will prevent people from accessing emergency services they have come to expect at a moment's notice through 911. Neighborhoods then require the informed initiative of their residents. CERT presents citizens the facts about what to expect following a major disaster in terms of immediate services, and their responsibility for mitigation and preparedness. CERT trains them in needed life saving skills with emphasis on decision making skills, rescuer safety, and doing the greatest good for the greatest number. Finally, CERT organizes teams so that they are an extension of first responder services offering immediate help to victims until first responders arrive. Retired and Senior Volunteer Program: With over four hundred active RSVP volunteers in Collier County, RSVP brings many resources to the table in an emergency. A call for volunteer help can be sent via e-mail to almost three hundred RSVP volunteers who have computers to quickly spread news and direct as needed. If more help is needed, the State office can be contacted and can provide additional resources. Nationally, there are over 500,000 RSVP volunteers. Locally, the Board of County Commissioners sponsors RSVP. Civil Air Patrol: CAP is a non - profit public service organization devoted to emergency services, cadet programs and aerospace education. Since 1941 CAP has served America by providing these humanitarian services using volunteer members. CAP volunteers are unpaid concerned citizens doing works through local community activities. Veterans Council Sheriff's Office Citizen Corps is augmented by eleven non - voting organizations, essentially health and medical. 161 2A`�' ColeMaryAnn Subject: FW: For the next Citizen corps mtg. From: zyvoloski_r Sent: Wednesday, July 11, 2012 1:01 PM To: scribnerj Cc: ColeMaryAnn Subject: For the next Citizen corps mtg. For your Citizen Corps meeting.... Besides the next meeting of the LMS, you can highlight the forthcoming Hazard Mitigation Grant (HMGP) opportunity sometime in the future. The State will not make the HMGP announcement until all the total State disaster costs are known because the HMGP monies represent a percentage (either 15% or 20 %)of the total disaster costs.... Then each county will get a prorated allocation to be spent locally. From: zyvoloski_r Sent: Monday, July 09, 2012 11:06 AM Subject: Hazard Mitigation Monies available in a few months, but until then..... Hazard Mitigation Monies (HMGP Grant monies- http: / /www.floridadisaster.org /Mitigation /Hazard /index.htm ) will be available in a few months resulting from the TS Debby disaster. As of right now, I don't know if we'll get a share of this money directly (if we get a Presidential Disaster Declaration for Collier County) or eligible for some of it indirectly (because we did not get a direct Presidential Disaster Declaration); but, until then, please review the prioritized projects on the Collier County's current Project priority listing in Annex F which can be reached through the following URL: http: / /www.colliergov .net /Index.aspx ?page =2810. Only HMGP - eligible projects on this listing can be funded through the HMGP program. If you have a project on the listing and don't think you'll apply for a HMGP grant, if offered, please let me know. If you you'd like to apply for an HMGP grant, if available, and your project is not on the listing, follow the instructions for how to get on the Prioritized Project Listing. From the following URL: http: //www.colliergov .net /Index.aspx ?page =2810 • Read Section 5 Complete the Scoresheet in Annex I (Goals & Objs can be found in Section 3) After all that, send me the information and then you'll need to make a presentation to the LMS cmte. about your project. The LMS Working Group next meets on: FRIDAY, 27 July, 0930hrs @: Big Cypress Basin South Florida Water Management District 2660 Horseshoe Drive N Naples, FL 34104 In the "Stanley Hole Conference Room" Richard A. Zyvoloski Jr., FPEM, CFM Coordinator Collier County Emergency Management Dept. 8075 Lely Cultural Parkway Suite 445 161 2A2 Web Sites http:// ss .impactweather.com /mp /impactwx/ did /webinars /2012- 06- 06- ImpactWeather- Atlantic- Hurricane - Season - Outlook- for - June.wmv www.collierem.o www.floridad isaster.org www.colliersheriff.org www.colIiercountyredcross.org www.colliergov.net/pets www.nhc.noaa.gov/ www.colIierprepares.org w7A Weather -Ready Nation: SavkW UVOS and Uvanhooa• Ah I a AT AM TIT rdh a I I Fez STATE INFORMATION To down load the latest updated version of Florida Emergency Information Line (Only ctivated during disasters this sheet: www.ncdde.noaa.gov /NEWTS Y g ) . ..............................1 -800- 342 -3557 Florida Division of Emergency Management (www.FloridaDisaster.org) ................ Non- Emergencies 850413 -9900 " " " " " " " " " " ' • . • • .... • • . • • • . • . • • . • • • • . • .. • • • ........ Emergencies Only 1- Florida Department of Transportation (www.dot. state. fl. us) 800 - 320 -0519 or 850 -413 -9911 .. ............................... Florida Department of Health (www.doh.state.fl.us) ................. 1 -866- 374 -FDOT (3368) ............................... Florida Office of Insurance Regulation (www.floir.com) ............. 850- 245 -4321 ............................... Florida Office of Tourism (www.visitflorida.com) ................................................. 850 -413 -3140 Florida Department of Law Enforcement (www. fdle. state. fl. us) 1 -888- 735 -2872 . . . . . . . . . . . . ' ' . ' ' ' ' Florida Highway Patrol (www.flhsmv.gov /fhp) ......... • • • • • 850 -410 -7000 *FHP ..... .......................... Florida Department of Agriculture and Consumer Services ( www. freshfromflorida .com) .................. Division of .lnimal Industry Emergency Links from any cell phone 850 -488 -3022 ............ www.doacs. state. fl. us /ai/adc /adc emerg_manag_links.shtml Governor's Office (www.flgov.com) .. Department of Elder Affairs (http: / /elderaffairs. state. fl. us / index 850- 488 -4441 or 850 -488 -7146 .php) ....................... Florida Attorney General (http: / /myfloridalegal.com) . 1- 800- 96ELDFR (963 -5337) ............................... Florida Department of Environmental Protection www.de state.fl.us ( p ) . . . . . . . . 850 -414 -3300 ..... ...........................850 Florida Fish and Wildlife Conservation Commission (www.myfwc.com) - 245 -2118 .... ...........................850 Florida Department of Veterans Affairs (www.floridavets.org) - 488 -4676 National Weather Service Forecast Office (Tampa Bay, FL Office) (www.srh.noaa.gov /tbw) ................ National Weather Service Forecast Office (Key West, FL Office) 727 -319 -7400 813- 645-4111 (www.srh.noaa.gov/key) ................. National Weather Service Forecast Office (Miami, FL Office) (www.srh.noaa.gov /mfl) 305 -295 -1316 ....................305 National Weather Service Forecast Office (Melbourne; FL Office) ( www.srh.noaa.gov/mlb) ................ Florida Evacuates.com - 229 -4550 321 -255 -0212 ...................... ............................... . ... . . StormSmart Coasts ................................... ............................... US Coast Guard, 7th District (www.uscg. D7) .. http : / /floridaevacuates.com http: / /fl.stormsmart.org mil/ .................. ............................... Seminole Tribe............ 1- 800 - 874 -7561 .......... ............... ... ........... .. Police 863- 983 -2285 Fire 863- 763 -1581 Florida Power & Light Company (www.fpl.com) ..... .........................Outage 1- 800 -4- OUTAGE (468 -8243) Lee County Electric Cooperative (www.lcec. net) .................. ............................... Peace River Electric Cooperative ( www. preco. org) ................. 1 -800- 282 -1643 ............................... Progress Energy (www.progress- energy.com) ......... 1- 800 - 282 -3824 Glades Coun Electric Cooperative www. ladesec.co . . . . ( tn/)... Outage 1- 800 - 228 -8485 ..... .............................1- 800 - 226-4024 FOR EMERGENCIES CALL 911 FOR NON - EMERGENCIES CALL 211 COUNTY •- • Charlotte Emergency Management ..................... 941- 8334000 • . • • . • • . • . • .......... www.charlottecountyfl.com /emergency Sheriff ...... ..941- 639 -2101 Charlotte County Fire ....................... 941- 833 -5600 Boca Grande Fire ...........................941 -964 -2908 Englewood Fire .. ...........................941 - 474 -3311 Punta Gorda Police... 941- 639 -4111 Fire ... 941 -575 -5529 Collie Emergency Management (www.CollierEM.org) 239 - 252 -3600 Emergency Hotline ............. ............ 239 - 252 -8444 Sheriff ....... ..239- 774 -4434 Big Corkscrew Island Fire ................... 239 - 455 -1204 East Naples Fire . ...........................239 - 774 -7111 Everglades City Fire ........................ 239 - 695 -2902 Golden Gate Fire . ...........................239 - 348 -7540 Immokalee Fire .......................... 239 - 657 -2111 Isles of Capri Fire ........................ 239- 394 -8770 Marco Island Police.. 239 - 389 -5050 Fire ... 239- 389 -5040 Naples Police and Fire ....................... 239 - 2134844 North Naples Fire ........................ 239 -597 -3222 DeSoto Emergency Management .................... 863 - 9934831 www.co.desoto. fl. us/ index. phpidepartment- a- h/emergeneymanagement Sheriff ................ ....................863 - 993-4700 Desoto County Fire . ........................863 -993 -4841 Arcadia Police ........ ....................863 - 993 -4660 Glade . . ... • ...www.myglades.com ........... ...... Emergency Management .................863 - 946 -6020 Sheriff ..... ...........................863 - 946 -1600 Glades County Fire .....................863 - 946 -0566 Henda Emergency Management ............. I ... 863- 674 -5400 ...................... http://hendryfla.net/EM/Em.htmi Sheriff ..... ...........................863 - 674 -5600 Clewiston Police .......................863 - 983 -1474 Clewiston Fire ........................863 - 983 -1499 Montura Fire ...... ...................863 Highlands -983 -1490 Emergency Management .................863 - 385 -1112 .................. .................www.hceoc.org/ Sheriff ..... ...........................863 Avon Park Police .......................863 - 402 -7200 - 453 -6622 Avon Park Fire . ........................863 -453 -6557 Lake Placid Police ......................863 - 699 -3757 Lake Placid Fire .......................863 - 699 -3753 Sebring Police .........................863 - 471 -5107 Sebring Fire ........................... 863 - 471 -5105 Lu Emergency Management .................. 239 -533 -3622 ............................ Sheriff www.leeeoc.com ............................... Alva Fire 239 - 477 -1000 ........... ...................239 Bayshore Fire - 728 -2223 .......................... Boca Grande Fire ....................... 239 - 543 -3443 941 -964 -2908 Bonita Springs Fire ...................... 239 - 949 -6200 Captiva Fire ...........................239 - 472 -9494 Cape Coral Police ........................ 239 -574 -3223 Cape Coral Fire ......................... 239 -574 -0501 Estero Fire ............. ....... ....... 239- 390 -8000 Fort Myers Fire ......................... 239 - 321 -7311 (continued) 0 4W 3 a NOAANOAAWatch is a website offering information about ongoing environmental events. NOAAWatch explains the A L L- H A Z A R MONITOR role of NOAA in prediction, monitoring, and recovery www.noaawatch.gov from environmental hazards. It provides public access to current infomtation on a number of environmental threats ranging from oil spills, to hurricanes and tsunamis, to space weather. Mobile . NWS Weather Data Graphical Tropical Weather Outlook RSS/XN1L feed... http:iihurricanes.gov /gtwo.xmi Website for PDAs and Smartphones .............. http: //hurricanes.gov /mobile Mobile NHC home page in WAP («'NIL)* format.... www.nhc.noaa.gov /index.wmi - A• • STATIONS WMTX 100.7 FM (Tampa Bay) WSGL 103.1 FM (Naples) WWRM 94.9 FM (Tampa Bay) WQCS 88.9 FM (Ft. Pierce) WGCU 90.1 FM (Ft Meyers) WXEL 90.7 FM (West Palm Beach) WIKX 92.9 FM (Charlotte Harbor) WCNO 89.9 FM (Palm City) and Florida's Turnpike. Callers can also transfer to a local 511 service for more detailed information and more road choices. The My Florida 511 Website incorporates motion,* images from traffic cameras, e-mail alerts, public transportation information and customer feedback. For more information, visit My Florida www.11511.com Florida Department of Transportation www.dot.state.fl.us Prepared By National Coastal Data Development Center a division of the National Oceanographic Data Center under NESDIS 1-866- 732 -2382 or email: NCDDC @NOAA.GOV To download the latest pdf version of this sheet go to: www.ncddc.noaa.gov Published May 2012 Version 1.0 Lee (continued) Bradenton Police Fort Myers Police ........ ...................239 Fort Myers Beach Fire. .... .........................".941 - 932 -930 -321 -7700 Bradenton Fire ...... ...........................941 - 932 -960 .........................239 Fort Myers Shores Fire .........................239 -590 -4200 Bradenton Beach Police ........................941 - 778 -631 - 694 -2833 Holmes Beach Police ........................... 941 - 708 Iona - McGregor Fire ............................ Lehigh Acres Fire -580 239433 -0660 Longboat Key Police ........................... 941- 316 -197' ... ...........................239 Matlacha -Pine Island Fire ....................... - 303 -5300 Longboat Key Fire ......... ....................941 - 316 -194 239 - 283 -0030 Palmetto Police North Fort Myers Fire .......................... ............................. 941 - 723 -458 239 - 997 -8654 North River Fire ............................ 941 - 721 Port Authority Fire ............................. -670 239 - 5904566 Okeechobee San Carlos Park Fire ............................ Sanibel Police 239 - 267 -7525 Emergency Management ........................ 863 - 763 -321. ...... ...........................239 Sanibel Fire .... ............................... - 472 -3111 ................. ............... www.okeechobeeeoc.cor. 239- 472 -5525 Sheriff Tice Trail Fire . ............................... ice Fire .... 863- 763 -311 ................... 239 -433 -0080 Okeechobee County Fire ..................... 863- 763.554 ........... ...........................239 Upper Captiva Fire .. ...........................239 - 694 -2380 Okeechobee Police ..........................863 - 763 -552 - 472 -8899 Okeechobee Fire Ussepa Island Fire .. ...........................239 ...........................863 - 467 -1581 - 283 -7578 Sarasota Manatee • • • • • Emergency Management ........................ 941 -861 • • • • • • • • • • • • • • • • • ................. Emergency Management ....................... www.mymanatee.org www.scgov. net/ EmergencyServices/ EmergencyManagement/emergencymanagement .w 941- 749 -3500 Sarasota County Call Center -300( www.mymanatee -Org/ home /govemment/departrnents/public- safety Sheriff ............ ...........................941 ................. .:. 941 - 861 /emergency- management.htmi Sheriff .. 941 -861 58�� - 747 -3011 Longboat West Manatee Fire ......... ...................941 Key Police ........................... 941 -31 019r, - 761 -1555 Longboat Key Fire South Manatee Fire . ...........................941 ............................. - 751 -7675 North Port Police........................ 941- 429 -7301 Cedar Hammock Fire ....................... East Manatee Fire 941- 355 -2013 North Port Fire ............................. 941- 240 -815( .. ...........................941 Parrish Fire ................ ...................941 - 751 -5611 Sarasota Police ............. ...................941 -316 -1201 -721 -2093 Venice Police Myakka City Fire .. ...........................941 ............................... 941 - 486 -2444 - 322 -6525 Venice Fin; ............. ...................941 -480 -303( NATIONAL •- • American Red Cross ..................... 1 -866 - GET -INFO (1 -866 -438 -4636) My Florida 511 is a free service of the • • • . • . .................. ........ .. www'redcross.org Florida Department of Transportation. Centers for Disease Control ... ............................... www.cds.gov Travelers can dial 511 to access current Environmental Protection Agency ............................. www.epa.gov information for specific routes and roadway Federal Emergency Management Agency (FEMA) ..... 1-800-62 1 -FEMA (3362) segments, including: . • • • • • . • • • • • www.fema.gov Agencia Federal para el Manejo de Emergencias (FEMA) ..... www.fema.gov /esp • anticipated travel delays National Oceanic and Atmospheric Administration • traffic accidents NOAA ... ................ www.noaa.gov roadway blockages and lane clos. es. atically Weather National Weather Service ............................. www.nws.noaa.gov When callers dial 511, the t rvice autos Gulf of Mexirn Disaster Response Center .. http: / /oceanservice .noaa.gov/hazards /dre connects to the most local Sll service available National Data Buoy Center ........... ............... www.ndbc.noaa.gov from the current location. However, you can National Hurricane Center ............................ www.nhc.noaa.gov transfer to other Florida area 511 services from National Oceanographic Data Center .................. www.nodc.noaa.gov any Florida location. National Coastal Data Development Center .............. www.ncddc.noaa.gov Through Florida 511, callers will be able to NOAA Coastal Services Center ......................... www.csc.noaa.gov receive information on all interstate roads National Environmental Satellite, Data, and Information Service (NESDIS) across the state, including: www .nhc.noaa.gov /satellite.shtmi 14, 1-10,1-75, I -95, 1-110,1-175, US Department of Homeland Security ................ www.dhs.gov /index.shtm 1 -195, I -275, 1 -295, I -375, I -395, 1 -595, NOAANOAAWatch is a website offering information about ongoing environmental events. NOAAWatch explains the A L L- H A Z A R MONITOR role of NOAA in prediction, monitoring, and recovery www.noaawatch.gov from environmental hazards. It provides public access to current infomtation on a number of environmental threats ranging from oil spills, to hurricanes and tsunamis, to space weather. Mobile . NWS Weather Data Graphical Tropical Weather Outlook RSS/XN1L feed... http:iihurricanes.gov /gtwo.xmi Website for PDAs and Smartphones .............. http: //hurricanes.gov /mobile Mobile NHC home page in WAP («'NIL)* format.... www.nhc.noaa.gov /index.wmi - A• • STATIONS WMTX 100.7 FM (Tampa Bay) WSGL 103.1 FM (Naples) WWRM 94.9 FM (Tampa Bay) WQCS 88.9 FM (Ft. Pierce) WGCU 90.1 FM (Ft Meyers) WXEL 90.7 FM (West Palm Beach) WIKX 92.9 FM (Charlotte Harbor) WCNO 89.9 FM (Palm City) and Florida's Turnpike. Callers can also transfer to a local 511 service for more detailed information and more road choices. The My Florida 511 Website incorporates motion,* images from traffic cameras, e-mail alerts, public transportation information and customer feedback. For more information, visit My Florida www.11511.com Florida Department of Transportation www.dot.state.fl.us Prepared By National Coastal Data Development Center a division of the National Oceanographic Data Center under NESDIS 1-866- 732 -2382 or email: NCDDC @NOAA.GOV To download the latest pdf version of this sheet go to: www.ncddc.noaa.gov Published May 2012 Version 1.0 AFTER THE STORM Health risks and how you can prevent them. INFORMATION FROM YOUR FLORIDA DEPARTMENT OF HEALTH (DOH). Prevent illness from FOOD FOOD & DIRTY WATER Do not eat any food that may have come into contact with dirty water from floods or tidal surges. COMMERCIALLY PREPARED CANS OF FOOD Do not eat from cans that are bulging or opened. Cans that are not opened can be saved if you remove the labels and then disinfect them. Use 1/4 cup of bleach in one gallon of clean water, and let stand at least 30 minutes. Re -label the cans — include expiration date and type of food. Assume that home - canned foods are unsafe and throw them out. BABY FORMULA Infants should be fed only ready -to -feed baby formula, or prepare powdered or concentrated liquid formula with sterilized water (see BOILING and DISINFECTING water below). Use only sanitized bottles and nipples. Unused prepared formula must be refrigerated. (If you are breastfeeding, continue to breastfeed.) FROZEN & REFRIGERATED FOODS Refrigerators and freezers that have been without power since the storm, should be cleaned out. Those perishables are unsafe for eating. Prevent illness from WATER ALWAYS WASH YOUR HANDS Use soap and water that has been boiled or disinfected. Wash your hands before eating, after toilet use, after cleanup activities, and after handling things dirtied by floodwater or sewage. BOIL WATER NOTICE If your area is put on a "boil water notice" you must take precautions against dirty water especially if you have a private well. If you are not sure if your water is safe, DRINK COMMERCIALLY BOTTLED WATER. BOILING WATER Hold water to a rolling boil for one minute to remove bacteria. DISINFECTING WATER Add 8 drops of plain, unscented household bleach per gallon of water, mix, and let it stand for 30 minutes. If the water is cloudy after 30 minutes, repeat the procedure. INFECTION & FLOODWATER Floodwater may contain raw sewage. If you have exposed open cuts or sores to floodwater, keep them as clean as possible by washing with soap and clean water. Apply antibiotic ointment after washing. If a wound or sore develops redness, swelling or drainage, see a doctor. CHILDREN & FLOODWATER Children should not play in floodwater or with toys that have been in floodwater. Disinfect toys by using 1/4 cup of bleach in one gallon of clean water, let stand for at least 30 minutes, and let toys air dry. Prevent illness from HEAT EXHAUSTION WARNING SIGNS Heavy sweating, paleness, muscle cramps, tiredness, weakness, dizziness, headache, nausea or vomiting, or fainting. COOL OFF Drink cool, nonalcoholic beverages; take a cool shower, bath, or sponge bath; wear lightweight clothing; and, rest in an air - conditioned environment. HEAT EXHAUSTION MAY LEAD TO HEAT STROKE Severe symptoms include skin that is cool and moist, a pulse rate that is fast and weak, and breathing that is fast and shallow. Seek medical attention immediately if symptoms last longer than one hour, or you have heart problems or high blood pressure. Prevent illness from CARBON MONOXIDE (CO) CO IS AN INVISIBLE, ODORLESS, TASTELESS GAS & IS HIGHLY POISONOUS It can cause tiredness, weakness, chest pains for those with heart disease, shortness of breath, nausea, vomiting, headaches, confusion, impaired vision, loss of consciousness, and, in severe cases, death. DO NOT USE GAS- POWERED GENERATORS OR PRESSURE WASHERS INDOORS, NOT EVEN IN THE GARAGE. DO NOT BURN CHARCOAL OR GAS GRILLS INSIDE A HOUSE, GARAGE, VEHICLE, TENT OR FIREPLACE. IF YOU THINK YOU HAVE BEEN POISONED Open doors and windows, turn off gas appliances and go outside. Call 911 or the nearest Poison Information Center at 1- 800 - 222 -1222. Prevent damage & injury from FIRE USE BATTERY - POWERED LANTERNS & FLASHLIGHTS If you must use candles, put them in safe holders away from curtains, paper, wood, or other flammable items. Prevent illness from MOSQUITOES HEAVY RAINS & FLOODING LEAD TO AN INCREASE IN MOSQUITOES Public- health authorities are working to control the spread of any diseases transmitted by mosquitoes. DUSK & DAWN Avoid the outdoors during sunrise and sunset when mosquitoes are most active. DRESS Wear long- sleeved shirts, long pants and socks. DEET Use repellents containing DEET. Products that are 30% DEET are recommended for most situations. For more protection, apply repellent directly to your clothing. (Do not use DEET on children less than 2 months old. Keep infants indoors and use mosquito netting over carriers). Always read the manufacturer's directions before you use a repellent. DRAINAGE Check your home and neighborhood and dump standing water where mosquitoes can lay their eggs. ' FOR MORE INFORMATION CALL THE FLORIDA EMERGENCY INFORMATION LINE, 1-800-342-3557 1 DESPUES DE LA TORMENTA Riesgos para la salud y como prevenirlos. INFORMACION DEL FLORIDA DEPARTMENT OF HEALTH (DOH). Prevencion de enfermedades a causa de los ALIMENTOS ALIMENTOS Y AGUA SUCIA No coma ningun alimento que pueda haber estado en contacto con agua sucia proveniente de inundaciones o subidas de la marea. ALIMENTOS ENLATADOS PREPARADOS COMERCIALMENTE No coma alimentos enlatados cuando las latas esten hinchadas o abiertas. Se pueden aprovechar las latas que no se han abierto si les quita las etiquetas y luego las desinfecta. Use 1/4 de taza de lejfa en un galon de agua limpia y dejela reposar durante 30 minutos. Vuelva a etiquetar las latas. Incluya la fecha de vencimiento y el tipo de alimento. Considere que todos los alimentos enlatados caseros no son seguros y desechelos. FORMULA PARA BEBES A los bebes solo se les debe alimentar con formulas para bebes listas para ser utilizadas o preparar formulas liquidas concentradas o en polvo con aqua esterilizada (vea COMO HERVIR y DESINFECTAR el agua mas adelante). Use solo pomos y teteras desinfectadas. Las formulas preparadas no utilizadas deben refrigerarse. (Si le esta dando el pecho, continue haciendolo). ALIMENTOS CONGELADOS Y REFRIGERADOS Se deben vaciar y limpiar los refrigeradores y congeladores que han dejado de funcionar por falta de electricidad desde la tormenta. Los alimentos perecederos que contenian no son seguros para comer. Prevencion de enfermedades a causa del AGUA LAVESE SIEMPRE LAS MANOS Use jabon y agua previamente hervida o desinfectada. Lavese las manos antes de comer, despues de it al bano, despues de realizar actividades de limpieza y despues de manipular objetos que se hayan ensuciado con agua de inundacion o de alcantarillado. AVISO DE HERVIR EL AGUA Si su area ha recibido el "aviso de hervir el agua ", debe tomar todas las precauciones respecto del agua sucia, en especial si tiene un pozo propio. Si no esta seguro de que su agua sea segura, BEBA AGUA EMBOTELLADA COMERCIALMENTE. COMO HERVIR EL AGUA Deje que el agua hierva durante un minuto para eliminar las bacterial. COMO DESINFECTAR EL AGUA Agregue 8 gotas de lejfa de use domestico comun sin perfume por cada galon de agua, mezclela y dejela reposar durante 30 minutos. Si el agua sigue turbia despues de 30 minutos, repita el procedimiento. LA INFECCION Y EL AGUA DE INUNDACION El agua de inundacion puede contener efluentes de alcantarillado sin tratar. Si expuso alguna cortadura o lastimadura abierta al agua de inundacion, mantengala to mas limpia posible lavandola con jabon y agua limpia. Apliquese una pomada antibiotica despues de lavarse. Si una herida o una lastimadura se enrojece, se hincha o supura, consulte a un medico. LOS NINOS Y EL AGUA DE INUNDAC16N Los ninos no deben jugar en el agua de inundacion ni con juguetes que hayan estado en contacto con esa agua. Desinfecte los juguetes con 1/4 de taza de lejia en un galon de agua limpia, dejelos reposar durante al menos 30 minutos y deje que los juguetes se sequen al aire. Prevencion de enfermedades a causa de AGOTAMIENTO POR CALOR SIGNOS DE ADVERTENCIA Sudoracion excesiva, palidez, calambres musculares, cansancio, debilidad, mareos, dolores de cabeza, nauseas o vomitos, o desmayos. REFRESQUESE Beba bebidas frescas sin alcohol. Dese un bano fresco en la ducha, en la banadera o con una esponja. Use ropa ligera y descanse en un ambiente con aire acondicionado. EL AGOTAMIENTO POR CALOR PUEDE CAUSAR UN GOLPE DE CALOR Los sintomas graves incluyen piel fria y humeda, ritmo cardiaco rapido y debil, y respiracion acelerada y superficial. Busque atencion medica de inmediato si los sintomas perduran mas de una hora o si tiene problemas cardiacos o de presion arterial alta. Prevencion de enfermedades a causa del MONOXIDO DE CARBONO (CO) EL CO ES UN GAS INVISIBLE, INODORO E INSIPIDO, Y ALTAMENTE TOXICO Puede causar cansancio, debilidad, dolores de pecho para las personas con enfermedad cardiaca, falta de aliento, nauseas, vomitos, dolores de cabeza, confusion, problemas de vista, perdida del conocimiento y, en casos graves, la muerte. NO USE GENERADORES ACCIONADOS A GAS NI LAVADORAS A PRESTON EN LUGARES CERRADOS, NI SIQUIERA EN EL GARAJE. NO USE PARRILLAS A CARBON NI A GAS EN UNA CASA, GARAJE, VEHICULO, CARPA O CHIMENEA. SI PIENSA QUE SE HA INTOXICADO Abra las puertas y ventanas, apague los artefactos a gas y salga al aire libre. Llame al 911 o al Centro de Informacion en caso de lntoxicacion mas cercano al 1- 800 - 222 -1222. Prevencion de danos y lesiones a causa del FUEGO USE FAROLES O LINTERNAS A BATERIA Si es necesario que use velas, coloquelas en soportes seguros, alejadas de cortinas, papel, madera u otros objetos inflamables. Prevencion de enfermedades a causa de los MOSQUITOS LAS LLUVIAS INTENSAS Y LAS INUNDACIONES PUEDEN PROVOCAR LA PRESENCIA DE MAS MOSQUITOS Las autoridades de salud publica estan trabajando para controlar la diseminacion de cualquier enfermedad transmitida por los mosquitos. ATARDECER Y AMANECER Evite permanecer al aire libre durante el amanecer y el atardecer, cuando los mosquitos estan mas activos. VESTIMENTA Use camisas de manga larga, pantalones largos y medias. DEET Use repelentes que contengan DEET. Se recomiendan los productos con 30% de DEET para la mayorfa de los casos. Para mayor proteccion, aplique repelente directamente sobre la ropa (no use DEET en ninos menores de 2 meses. Mantenga a los bebes en lugares cerrados y use mosquiteros en los cochecitos). Lea siempre las instrucciones del fabricante antes de usar un repelente. DRENAJE Controle las aguas estancadas de su hogar, de su vecindario o vertedero donde los mosquitos depositanOOsus huevos. PARA OBTENER MAS INFORMACION, LLAME A LA LINEA DE INFORMACION DE EMERGENCIA DE FLORIDA AL 1 —000- 342 -3557 161 2A 2 Attention to everyone who is interested in attending: Disaster Behavioral Health First Aid Specialist Training for Responders (RFAST) on July 26, 2012. RFAST is a 4 hour onsite program that provides public health workers and other professionals with the necessary awareness, knowledge, and skills to promote behavioral health and wellness through individual and team approaches for preventing, mitigating, and managing disaster worker stress and for developing disaster stress resistance and resilience to the negative effects of critical incident stress exposure. It will be offered from fpm – Spm. *Continuing Education Units will be provided free -of- charge to nurses, social workers, marriage and family therapists, psychologists, and mental health counselors who fully complete the training online following the onsite training. Other professionals who fully complete the course may take their certificate of completion to a CE Broker to apply for CEUs. In order to ensure your participation at the training, please complete the following steps by the enrollment deadline at 11:59pm on Tuesday, July 24, 2012: 1) Create a USF Health Learn Account at http: / //earn. health. usf. edu Because this training has both online and on -site components, participants who do not already have a USF Health Learn account must set up an online account in order to access course materials. (See pages 3 -4 in the document below for instructions on setting up an account.) 2) Enroll in the "RFAST" course at USF Health Learn http: / /leam.health.usf.edu Refer to pages 5 -6 in the document below for instructions on how to enroll for a CLPHP course or go directly to the course website: https.Illearn.health.usf.edu /course /view.php ?id =153 You will need to enter the following enrollment key to register (copy & paste): R FAST -c I I 1 — / 2 6 3) Take Pre -Test This course has a pre -test that must be completed by 11:59pm on Tuesday, July 24, 2012. Completion of the above steps will complete your registration process and guarantee your spot at onsite training. Then, Attend the Onsite Training. Refer to information below Onsite training information for RFAST: Date: Thursday, July 26, 2012 Time: 1:00 pm — 5:00 pm Location: Emergency Services Center Training Room 242 A & B 8075 Lely Cultural Parkway Naples, FL 3411 Facilitator: Nadine Mescia, MHS On -Site Support: Kathleen Marr Kathleen Marr @doh.state.fl.us 161 2p y If you have any general questions or concerns, please contact Lisa Klos (contact information below). If you experience technical difficulties with the USF Health Learn Site, please contact Learn( a�health.usf.edu and provide them with a detailed description of the problems you are encountering, your name, contact information, and the course name, date, and location. Thank you, Conference & Events Planner Center for Leadership in Public Health Practice College of Public Health University of South Florida 813 - 974 -3809 mklosCcDhealth.usf.edu 161 2py USF Center for Leadership in Public Health Practice Course Registration Process What is a USF Health Learn Account? All participants who want to register for a course offered by the USF Center for Leadership in Public Health Practice (CLPHP) must have a USF Health Learn account in order to register for and access CLPHP courses. All CLPHP courses (whether delivered online or onsite) have an online component and a dedicated course site. Each course site includes course descriptions, course materials, learner assessments (pre and post tests), course evaluations, and certificates of completion. STEP 1: Open your Internet browser and go to http: / /learn.health.usf.edu Click `create new account' at the bottom of the left column. Username Password Login USF Health Learn has changed its registration process for Non -USF Health users. In order to access your existing account, Non -USF Health users (users who do not have an iMhealth.usf.edu email address) are required to register in the new system- when registering please enter the same email address saved in the USF Health Learn system- To register click create new account below. After successfully registering you will be sent an email to confirm your account- Once confirmed, log onto USF Health Learn using your email address as your Username- Should you have any difficulties registering your account please email learn @health.usf -edu- welcome to USF Health Learn, our online learning community that serves the Colleges of Medicine, Nursing, Public Health, Pharmacy, and the School of Physical Therapy. USF Health Learn is dedicated to providing online learning for the Educational, Research, and Clinical missions of USF Health. lueatY n,,:r a��ccunt fi7rget s�a��;on1? as-�tact s�_ic; =L'ort iegin as a quest Course registration applies to all PERLC and FPHTC courses. 2012 161 2 2 USF Center for Leadership in Public Health Practice Course Registration Process STEP 2: Create Username and Password This account will allow access to all CLPHP courses within the USF Health Learn learning management system, as well as, other CLPHP - related web portals. Create Web If you have an @health.usf.edu account, logon with it- * Required Field First Name*: Middle Initial: Last Name: Date Of Birth: Phone Number: Non -USF Email*: Password *: Verify Password *: 06(7411985 _ 74 Ext. a - By checking this box, you agree to the * USF Health Information Systems(IS) Usage Agreement. Verification Text*: Can't Read? Cancel Submit The system will alert you to the specifications of the password. Password Strength Score: 0 • Password strength rating greater than 50% • S character minimum length • Must contain one or more characters from any three of the following classes_ a English uppercase characters (A through Z) • English lowercase characters (a through z) • Numeric characters (0 through 9) • Non - alphabetic characters: Remember to record your password and username for future reference. Tip: Use email prefix as username (i. e. if your email is bob(a)doh. state. fl. us, use `bob' as the username). Also, use We1come #1 as your default password — you can always change it later.! Course registration applies to all PERLC and FPHTC courses. 2012 161 2A?- USF Center for Leadership in Public Health Practice Course Registration Process STEP 3: Confirm Account A confirmation email will be sent to the email address you provided. Check your email account for your confirmation email, and then click the link within the email to verify your email address. The link will take you to back to USF Health Learn. Enter your Username and Password. Click Login. The steps on the next page will help you to enroll in your course. Course registration applies to all PERLC and FPHTC courses. 2012 161 2A2- USF Center for Leadership in Public Health Practice Course Registration Process STEP 1: Select `Center for Leadership in Public Health Practice' in course categories After you login into http: / /learn.health.usf.edu, select `Center for Leadership in Public Health Practice' from the drop -down menu in the center of the page. It will list all courses (online and onsite) that are offered through the Center for Leadership in Public Health Practice. X; ea rn Home site pages V USF Health Learn Ho' "'- There are no upcoming events M. name Welcome to USF Health Learn, our online learning community that serves the Colleges of ,o to Site pages Medicine. Nursing. Public Health. Pharmacy and the School of Physical Therapy. U31eonai_. Elogs New e +ent.. Tads USF Health Learn is S to providing online learning for the Etlucational. Research. uue news and Clinical missions of USF Health. of U H My profie My courses Course categories august ?011 ► sun Men Toe wH Thu In $at ®® Select from the Course categories to rind your course or use the Search courses 1 z a '. feature, if you already know the course name . _ e s 10 11 Course categories Select Course Category 1< 15 1s I 1s to .J Gtessag_s - --_ _ ory :Select Course Category Z' zz 23 za _, - - 2e :r Course Catalo Sea MY profile sethngs STEP 2: Enroll in your specific course Find the course you want to enroll in and click on the name of the course. This will prompt the `Self- Enrollment' options. If your course has an `enrollment key' or password, include it in the space provided. (NOTE: Passwords are case sensitive). If your course does NOT require an 'enrollment key', simply click on the `enroll me' button. Self enrollment (Participant) Enrollment key Unmask Enroll me You should receive a welcome email confirming your enrollment. Course registration applies to all PERLC and FPHTC courses. 2012 161 2V- USIF Center for Leadership in Public Health Practice Course Registration Process Please save httn: / /Iearn.health.usf.edu to your browser 'favorites' or 'bookmarks' so you may access your courses at a future dates. Next time you login, a direct link to your course should appear on the left -hand navigation bar under `courses' heading. CONTACT If you experience any technical difficulties (i.e. cannot register, cannot access course, etc.) please contact Lisa Klos at mklosa- health.usf.edu (813- 974 - 3809). Thank you! Course registration applies to all PERLC and FPHTC courses. 2012 AGENDA COLLIER COUNTY PLANNING COMMISSION WILL MEET AT 9:00 A.M., THURSDAY, AUGUST 16, 2012, IN THE BOARD OF COUNTY COMMISSIONERS MEETING ROOM, ADMINISTRATION BUILDING, COUNTY GOVERNMENT CENTER, THIRD FLOOR, 3299 TAMIAMI TRAIL EAST, NAPLES, FLORIDA: NOTE: INDIVIDUAL SPEAKERS WILL BE LIMITED TO 5 MINUTES ON ANY ITEM. INDIVIDUALS SELECTED TO SPEAK ON BEHALF OF AN ORGANIZATION OR GROUP ARE ENCOURAGED AND MAY BE ALLOTTED 10 MINUTES TO SPEAK ON AN ITEM IF SO RECOGNIZED BY THE CHAIRMAN. PERSONS WISHING TO HAVE WRITTEN OR GRAPHIC MATERIALS INCLUDED IN THE CCPC AGENDA PACKETS MUST SUBMIT SAID MATERIAL A MINIMUM OF 10 DAYS PRIOR TO THE RESPECTIVE PUBLIC HEARING. IN ANY CASE, WRITTEN MATERIALS INTENDED TO BE CONSIDERED BY THE CCPC SHALL BE SUBMITTED TO THE APPROPRIATE COUNTY STAFF A MINIMUM OF SEVEN DAYS PRIOR TO THE PUBLIC HEARING. ALL MATERIAL USED IN PRESENTATIONS BEFORE THE CCPC WILL BECOME A PERMANENT PART OF THE RECORD AND WILL BE AVAILABLE FOR PRESENTATION TO THE BOARD OF COUNTY COMMISSIONERS IF APPLICABLE. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THE CCPC WILL NEED A RECORD OF THE PROCEEDINGS PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 1. PLEDGE OF ALLEGIANCE 2. ROLL CALL BY SECRETARY 3. ADDENDA TO THE AGENDA 4. PLANNING COMMISSION ABSENCES 5. APPROVAL OF MINUTES July 19, 2012 6. BCC REPORT - RECAPS 7. CHAIRMAN'S REPORT 41 Fiala r/ Hiller Henning__ Coyle Coleita ffE:` Misc. Cones: Date:--v,\\-b\\-2, Item \ U7= 21A 3 Copies to: 161 2A3 8. CONSENT AGENDA ITEMS A. PUDZ- PL20110000406: Brynwood Center -- An Ordinance of the Board of County Commissioners of Collier County, Florida amending Ordinance Number 2004 -41, as amended, the Collier County Land Development Code, which established the comprehensive zoning regulations for the unincorporated area of Collier County, Florida, by amending the appropriate zoning atlas map or maps by changing the zoning classification of the herein described real property from an Agricultural (A) zoning district with an "ST" overlay to a Commercial Planned Unit Development (CPUD) zoning district for a project to be known as the Brynwood Center CPUD to allow construction of a maximum of 145,000 square feet of retail and office uses which include a maximum of 25,000 square feet of retail and a maximum of 60,000 square feet of medical office uses. Also permitted are hotel and motel uses at 20 units per acre and group housing (assisted living facility and independent living units) at a floor area ratio of 0.6. For each acre of group housing or hotel or motel use, 10,626 square feet of retail or office use shall be subtracted from the total amount of allowable commercial square footage. The project is located on the south side of Pine Ridge Road, approximately 980 feet east of the intersection of Livingston Road and Pine Ridge Road in Section 18, Township 48 South, Range 26 East, Collier County, Florida consisting of 13.65 + /l acres; and by providing an effective date. [Coordinator: Kay Deselem, AICP, Principal Planner] 9. ADVERTISED PUBLIC HEARINGS 10. NEW BUSINESS A. ST- PL20120000168: Wiggins Pass Maintenance Dredging and Navigation Improvement Project Special Treatment Permit. [Coordinator: Stephen Lenberger] B. Presentation of the Collier County Inventory of Shelter Space availability by Emergency Management, as required by the Growth Management Plan (GMP). This information was requested during one of the Planning Commission's review of the 2011 Collier County EAR. [Coordinator: Mike Bosi] 11. OLD BUSINESS A. LDC Amendments 2012 Cycle 1 [Coordinator: Caroline Cilek, Senior Planner] 12. PUBLIC COMMENT ITEM 13. DISCUSSION OF ADDENDA 14. ADJOURN CCPC Agenda/Ray Bellows /jmp 2 161 2A August 16, 2012 TRANSCRIPT OF THE MEETING OF THE COLLIER COUNTY PLANNING COMMISSION Naples, Florida August 16, 2012 LET IT BE REMEMBERED, that the Collier County Planning Commission, in and for the County of Collier, having conducted business herein, met on this date at 9:00 a.m. in REGULAR SESSION in Building "F" of the Government Complex, East Naples, Florida, with the following members present: ALSO PRESENT: Mark Strain, Chairman Melissa Ahern Phillip Brougham Diane Ebert Karen Homiak Barry Klein Paul Midney Brad Schiffer Bill Vonier (Absent) Heidi Ashton - Cicko, Assistant County Attorney Ray Bellows, Zoning Manager Thomas Eastman, Real Property Director, CC School District Page 1 of 69 161 2A3 August 16, 2012 CHAIRMAN STRAIN: Good morning, everyone. Welcome to the Thursday, August 16th meeting of the Collier County Planning Commission. If you'll all please rise for Pledge of Allegiance. (Pledge of Allegiance was recited in unison.) CHAIRMAN STRAIN: Thank you. If the secretary will please do the roll call. COMMISSIONER HOMIAK: Mr. Eastman? MR. EASTMAN: Here. COMMISSIONER HOMIAK: Mr. Vonier is absent. Mr. Schiffer? COMMISSIONER SCHIFFER: I'm here. COMMISSIONER HOMIAK: Mr. Midney is not here yet, probably, right? CHAIRMAN STRAIN: Right, he's usually a few minutes -- five minutes after. COMMISSIONER HOMIAK: Ms. Ahern? COMMISSIONER AHERN: Here. COMMISSIONER HOMIAK: Mr. Strain? CHAIRMAN STRAIN: Here. COMMISSIONER HOMIAK: Ms. Homiak is here. Ms. Ebert? COMMISSIONER EBERT: Here. COMMISSIONER HOMIAK: Mr. Klein? COMMISSIONER KLEIN: Present. COMMISSIONER HOMIAK: And Mr. Brougham? COMMISSIONER BROUGHAM: Here. CHAIRMAN STRAIN: ** *Addenda to the agenda. Ray, are there any changes that you know of? MR. BELLOWS: I have no changes. CHAIRMAN STRAIN: ** *Planning Commission absences. Our next regular meeting is two weeks from today in this room. I guess that -- no, three weeks. Actually, it's the first Thursday in September. I don't know the date. Does anybody? COMMISSIONER EBERT: The 6th. CHAIRMAN STRAIN: 6th. Anybody know if they're not going to make it here on the 6th? COMMISSIONER BROUGHAM: I will not be present. CHAIRMAN STRAIN: Okay, so -- COMMISSIONER KLEIN: I will be present, Mr. Chairman, but I will not on the 20th, just so you know. CHAIRMAN STRAIN: Okay, thank you. COMMISSIONER KLEIN: I could not resolve between my wife's vacation plans and mine. We're going together, so -- CHAIRMAN STRAIN: Oh, darn it, you've got to do one of those joined vacations. COMMISSIONER KLEIN: I know. I lost, I had to give up. CHAIRMAN STRAIN: Thank you, Barry. Okay, we do have an agenda for that next date, so we're set to go. ** *Approval of minutes. The July 19th, 2012, they were sent to us electronically. Does anybody have any changes or corrections? COMMISSIONER HOMIAK: Motion to approve. CHAIRMAN STRAIN: Motion to approve by Ms. Homiak. COMMISSIONER EBERT: Second. CHAIRMAN STRAIN: Seconded by Ms. Ebert. Discussion? (No response.) CHAIRMAN STRAIN: All in favor, signify by saying aye. Page 2 of 69 16I 2A � August 16, 2012 COMMISSIONER SCHIFFER: Aye. COMMISSIONER KLEIN: Aye. CHAIRMAN STRAIN: Aye. COMMISSIONER AHERN: Aye. COMMISSIONER EBERT: Aye. COMMISSIONER HOMIAK: Aye. CHAIRMAN STRAIN: Any opposed? (No response.) CHAIRMAN STRAIN: Motion carries. COMMISSIONER BROUGHAM: I'll abstain. CHAIRMAN STRAIN: Phil abstained. I'm sorry. So it's 6 -0 with one abstention. ** *BCC recaps. Ray? MR. BELLOWS: The BCC did not meet in August. CHAIRMAN STRAIN: That's an easy one. ***Chairman's report. There's so much that could be reported, but I'm going to for the sake of time just move on today. ** *Let's go straight to consent agenda items. The first one and the only one up is PUDZ- PL20110000406, the Brynwood Center. The information was sent to us in our packet. I didn't know if there are any issues that need to be further addressed. Anybody on the commission? COMMISSIONER EBERT: Yeah, I had a question about the eating places. In the final PUD on it, it just said that it would be only for hotel guests. If there is a good -- I mean, does it have to be put that strict? CHAIRMAN STRAIN: Because it's within the close range of the housing development to the south, that's why. If they put it further away, I believe there's a 400 or 600 -foot -- COMMISSIONER EBERT: Four hundred. CHAIRMAN STRAIN: -- buffer. Yeah. COMMISSIONER EBERT: Four hundred. CHAIRMAN STRAIN: If they put it north of that, then I don't think -- then that wouldn't apply. But if they put it within that range, that's close to the residential so we don't have another Stevie Tomatoes incident. COMMISSIONER EBERT: Well, I know, but if you found out there was a good restaurant -- they're probably not going to build a hotel there anyway. But if you figured out that there was a good restaurant in there and you wanted to go in via just going in because it's good and you don't have a room key, that to me was just a little different. CHAIRMAN STRAIN: Well, I mean, I think it's for the protection of the residents to the south. COMMISSIONER EBERT: Yeah, well. CHAIRMAN STRAIN: We had such a bad experience with other situations, I think this buffer of 400 or 600 feet is what we've tried to enforce. MR. BELLOWS: Yes. And we also had an incident with a tire store nearby causing noise. So that -- keeping those commercial retail uses further away was deemed appropriate. CHAIRMAN STRAIN: So I think that's why it ended up that way and so -- COMMISSIONER EBERT: Okay, that was just it, I just thought that was a little unusual. CHAIRMAN STRAIN: Anybody have anything else? (No response.) CHAIRMAN STRAIN: If not, there's a motion to approve? COMMISSIONER SCHIFFER: I'll make one, Mark. CHAIRMAN STRAIN: Brad? COMMISSIONER SCHIFFER: I move consent Item PUDZ- PL20110000406 as being representative of the hearing. Page 3 of 69 161 2A-3 August 16, 2012 COMMISSIONER AHERN: I'll second. CHAIRMAN STRAIN: Seconded by Melissa, motion made by Brad. Discussion? (No response.) CHAIRMAN STRAIN: For the applicant's sake, thank you, the numbers worked a lot better than the asterisks. So all those -- COMMISSIONER BROUGHAM: Abstain. CHAIRMAN STRAIN: All those approving the motion, signify by saying aye. COMMISSIONER SCHIFFER: Aye. COMMISSIONER KLEIN: Aye. CHAIRMAN STRAIN: Aye. COMMISSIONER AHERN: Aye. COMMISSIONER EBERT: Aye. COMMISSIONER HOMIAK: Aye. CHAIRMAN STRAIN: All those opposed? (No response.) CHAIRMAN STRAIN: Motion carries 6 -0, with Phil Brougham abstaining. And the abstention was because Phil wasn't present at the time we did that one. ** *Okay, we'll move on to the next item, which is our -- well, we have no advertised public hearings. What we have is new business. And I questioned this at the time the agenda was put together, and I found out that the advertising for an ST permit is not the same as an advertising for a rezoning. I guess it just needs to be posted as it has been for an ST. So it's actually under new business, not advertised public hearings, which is 10.A. And that item is ST- PL20120000168, the Wiggins Pass Maintenance Dredging and Navigation Improvement Project. And Steve Lenberger is making -- are you going to start the presentation, Steve? And I want to ask County Attorney, since this isn't a zoning matter, do we need disclosures and swearing in? MS. ASHTON- CICKO: I always like to error on the side of caution, so I'm going to ask you to go ahead and do that, please. CHAIRMAN STRAIN: Okay. All those wishing to testify on behalf of this item, please rise to be sworn in by the court reporter. (Speakers were duly sworn.) CHAIRMAN STRAIN: Disclosures on the part of Planning Commission. I think Bob Krasnowski and I just talked a little bit about it before the meeting started, but I don't know if there's any issues that will be relative to that discussion coming up today. So other than that, let's move forward. Steve? MR. LENBERGER: Good morning. For the record, Stephen Lenberger, Natural Resources Department. What you have before you here is a special treatment pen-nit for dredging to improve navigation and address the erosion issues at Wiggins Pass. I just wanted to briefly talk about the ST overlay. I pulled out the section of the code and I put it on the visualizer. It's 2.03.07. And just a couple things from that section. It says all lands within the ST overlay district shall be designated as environmentally sensitive. And the regulations are directed towards the conservation, preservation, protection of ecological and recreational values for the greatest benefit of the people of Collier County. Page 4 of 69 �, August 16, 2012 And also at the same time to permit those types of development which will hold changes to levels, determined acceptable by the BCC at the public hearing. So the ST section of the code requires that petitions be heard by the Environmental Advisory Council and the Planning Commission, and those recommendations be forwarded to the BCC, which is why we're here today. We have a few speakers here for you. You're going to get a presentation by the consultant team. And also Gary, our Coastal Zone Manager, is going to give you an update. CHAIRMAN STRAIN: Okay. Thank you, Steve. MR. McALPIN: Thank you. Good morning, Mr. Chair, Counsel members. I'm Gary McAlpin with Coastal Zone Management of the Natural Resources Department. And I just wanted to give you a quick history and perspective on this project. I think it's important that you get a little bit of background and the history that we went through or going through to date. (At which time, Commissioner Midney enters the boardroom.) MR. McALPIN: I started with Wiggins Pass in 2005. It was my first project when I came with the county, and we were dredging the pass. We took about 40,000 cubic yards of material out of the pass. We had a difficult time. The dredge was too small. To my surprise, two years later we're at the same situation. That was early 2007. We were dredging it again. Every time we dredge the pass, at that point in time it was costing us a half million dollars. Now the cost is closer to $750,000. It's a crazy approach. And in 2007 we said we've got to do better. We can't continue to disturb the environment with the damage that we're causing and go through the cost and to improve navigation. And we started to look at it and we wanted to see what we could do to minimize or eliminate the erosion on Barefoot Beach. And you'll hear testimony today that the shoreline has receded about 200 feet in that southern end of Barefoot Beach. We wanted to improve navigation so that we could maintain or get to a three -foot draft vessel. We wanted to do it as efficiently as possible, improve the operation and we wanted to do most importantly, or one of the most important issues, we wanted to have the least impact to the environment and improve the environment while we were doing this. First we started off with a modeling program. And we wanted to see if we could stabilize the inlet or straighten the inlet, stabilize the beach at Barefoot Beach, eliminate the mangrove erosion and straighten the channel. Consultant came back after spending three or four months modeling this program, he said yes, you could do all that. But you have to come in and you have to put an erosion control structure, which is a code name for a jetty, up there to stabilize the pass. We knew from the very beginning that that was a non - starter, because it didn't meet the Land Development Code and it didn't meet the wishes of the county, the citizens of the county at that point in time. We couldn't stop the issue. We couldn't continue going on with the way we were going. It was too detrimental and too costly, if you would, in terms of the environment and money to do it. So we looked, reached out, we did some research, and in North Carolina they prohibit armoring of the coast. And they do their work with what they call soft engineering by building sand dikes and training channels with sand dikes. We talked to the people up there. We got a recommendation on Coastal Planning and Engineering, which was the consultant that we were using down here, had done the major beach renourishment. And we started a modeling program. This time -- and that was in 2008, late 2008. And we set up a community task force that was approved by the Board of County Commissioners. And we involved the -- a very strong cross - section of the community. We involved the boating community, the environmental community, The Conservancy, Friends of Barefoot Beach, the Pelican Isle Yacht Club, and we had a member from Marco Island, we had a member from the City of Naples, and we had another member from Incorporated Collier County on this group. Page 5 of 69 161 2A3 August 16, 2012 It took us two years to go through this, to do the modeling and develop a plan. We vetted the plan and we had a number of alternatives that we looked at. And that's what we're going to share with you today. Since that time we developed the plan. We had to go back and we needed to make sure that this was pennittable by DEP. So the plan that they -- when we would come through, they would be able to permit. We researched that with them. We spent six months dealing with them on this issue. We are basically dealt with all the environmental -- excuse me, with all the technical issues of DEP. We have a letter of consistency that we need to get from the county and we have to have a use agreement with the state park of which we are working on both. And we do not anticipate any problems on this. So what we believe that we have -- we're going to present to you today is a program, a project in which the ST application is consistent with the Growth Management Plan and the Land Development Code. We have approval from the ECA and we have approval from DEP. And we certainly have the good community input and stakeholders acceptance of this program. Steve came with Coastal Planning and Engineering, has been our technical engineer on this from the very beginning. He'll be supported by Loren Floyd, who's the environmentalist. And with that, Steve, would you present, please. MR. KEEN: Thanks, Gary. Good morning. I'm Steve Keen with Coastal Planning and Engineering, and I've been working on this job since 2009 for Gary. And I'd like to just say that we've developed a lot of information on the inlet. And I'm trying to limit the amount of information I present today. And if there's some question that I overlook or something like that, if you ask me, I'll be more than happy to cover that. And we've gone through a lot of iterations on this, so -- this is a picture of Wiggins Pass that was taken rather recently. And I think if you look at this, you can kind of see the shoreline here. The channel has a distinctive S shape. And it's also kind of hard against the shoreline here of Delnor - Wiggins State Park. And I just want to, as you go through this, kind of look at some of the historic pictures I'm showing you as where the channel's been in the past. And I think you'll -- it will show that we're trying to kind of go back in the past and relocate the channel to a location it's been in the past. The subjects we're going to talk about today are summarized on this slide here. Gary's already mentioned the project, the directives. I also have a table of the description. And also some of the conventional wisdom on the pass that have changed over the last 10 to 20 years. And I think this is an important point here. Because what we thought was going on at the pass say 20 years ago and what a lot of people believe about the pass has through our investigation found not be as straightforward as we originally thought. And if you relook at the facts in the new fashion, I think you can see that. Gary went over these objectives, and I think that it's pretty straightforward here: Provide safe channels for the boating; address erosion at Barefoot Beach. And we also have a concern for Delnor- Wiggins State Park. Lengthen the dredge cycle and accomplish it with the least effect in the environment; and lastly, try to do this economically. And I'm going to cover most of these points today. This is a layout of our proposed plan. And let me just cover the highlights of that. This little point right here is our existing channel that we're dredging, and we also have -- we're allowed dredging back here periodically to clean out sand that goes back into those channels. So our new channel is basically pretty well straight all the way through here like that, following this line right here. You can see the existing channel bends way up here against Barefoot Beach, then circles back way down here hard against Delnor - Wiggins State Park, and then goes out into the Gulf here. And so by straightening the pass it provides for hydraulic efficiency and makes it more navigable for the boaters. In order to accomplish this we're taking quite a bit of sand out of here. Currently in the report it says 84,000 cubic yards. We're going to rebuild the flood shoal over here against Barefoot Beach. And we're Page 6 of 69 261 2A 3 August 16, 2012 protecting some mangroves that are right in this area by doing that. So these mangroves, about a third of an acre has been lost over the last couple decades in this vicinity right here. We're going to put some other sand that comes out of this either north or south of the inlet. And we've come up with a new ratio of putting the sand. Fifteen years ago it was assumed that the impacts were occurring to the south, and most of the sand was designated to go towards Delnor- Wiggins State Park. We've now found out that the longshore transport is actually going from north to south, and so the impacts have been building up actually on Barefoot Beach because of the asymmetry and the amount of sand bypassing that we've been doing. So we have a disposal area at Delnor- Wiggins, when we pass sand there. We have the main disposal area at Barefoot Beach, in this vicinity here, and we have an off -shore disposal area to help bring along the recovery of the ebb shoal. And we're also trying to reconstitute this point on Barefoot Beach to the south here where there's a lot of scarping going on and trees falling into the water. And so those are the major components of the project. This is our project description. We're going for a 10 -year permit, possibly a 15 -year permit on this project. For initial construction, we're looking at 84,000 cubic yards, distributed more or less like I was describing earlier. Basically we want to dredge the new channel, we want to bury the old flood channel, we want to bypass the sand to the north, and we have some unsuitable material that we're going to dispose of off - shore. And that's pretty much what our initial construction is. Our initial construction is almost twice the volume of what we do for regular maintenance dredging, but you will see over time that actually it becomes more economical to make an expensive and initial construction effort and get savings down the road. We're also planning on dredging at four -year intervals of about 50,000 cubic yards every four years. We're asking to permit a contingent intermediate ebb shoal dredging of small quantities when the bar goes across the inlet and inhibits navigation, and this will decrease the number of times we have to do major maintenance dredging. And we also have to create some monitoring plans with this that we're doing with the state right now. And the last option that's a separate item is nourishing Barefoot Beach and the ebb shoal when feasible. When I say a separate item, nourishing Barefoot Beach as a standalone project is being considered with another project. This is the layout. Again, I've already talked to you about some of this. This is the flood channel that we plan to fill. This here is an -- when we dredge the inlet, we need to stockpile the sand temporarily, and this is going to be the stockpile location. So we'll dredge from here, stockpile, and then once we get enough sand dredged from the new channel, we're going to move this sand over here and ultimately fill all of this area here up to mean low low water. And we picked that elevation because this shoal to the south is about at mean low low water, and so we want to mimic that to the north so that we kind of create approximately the same amount of flood shoal, which acts as a habitat for wading birds and other things. Also, notice here that this channel here goes pretty -- naturally goes pretty much to the south. This is our dredging place right now. And so we want to move this back to the center a little bit and that will take -- relieve some of the stress off of Delnor - Wiggins State Park that has been concerned about this. So this is just another illustration of what the pass is going to look like. Just to show you, this is one illustration in the flood channel. We're going to take sand out of the south side and fill in the channel to the north side. And this is an illustration of the elevations that we're talking about. You can see that we have -- this elevation over here, it varies around the mean low waterline, and we're going to make it to the mean low waterline over here. We do expect this to change with the currents and other things that are occurring over time, but initially we're going to build it to this shape. Okay, I've got about eight changes to conventional wisdom here, and let me just state what they are Page 7 of 69 161 2A3 August 16, 2012 as I go through here. First of all, the flood channel is migrating north and is impacting mangroves in the adjacent shoreline. So over the last 30 years that channel has migrated 100 feet, and over the last 150 years it's been hundreds of feet that that channel's moved to the north. And I have some illustrations later. Second of all, the inlet flood shoal is growing in volume. So that big area that we see right now that's encompassed by the flood channel has actually been growing in size, as I said before, for the last 100, 150 years. And Barefoot Beach shoreline is eroding more than Delnor - Wiggins State Park. Twenty years ago we thought Delnor - Wiggins State Park was eroding much more than Barefoot Beach. In fact, Barefoot Beach at that time was more stable. And so we need to change our inlet bypass; and that is, we need to put more sand on Barefoot Beach than we put on Delnor - Wiggins State Park. Again, the net longshore transport is to the north and not to the south in this area. Principally because Sanibel and the shoals off of Sanibel are shadowing this area and it shadow -- it takes out a lot of the northwest waves say that hit Naples don't hit around Wiggins Pass. Therefore, the waves that come from the southwest push the sand to the north and they dominate. Recent bypassing was insufficient to the north. We've been bypassing at 50/50 for the last 20 years or so; that is, 50 to the north and 50 percent to the south. And we need to be more two- thirds of the sand to the north and one -third of the sand to the south, which is what we are proposing. The rock substrate at the inlet controlling geology is on both sides of the proposed channel with a notch where the existing channel was positioned. And by this I mean is previously it was thought that there was some exposed hard bottom to the south of the channel that was creating controlling geology. We did a seismic survey, which I'll show you, that shows that we have geology on both sides of the pass, and it seems to be holding the pass or wanting to hold the pass towards the center. There is no controlling geology in the flood shoal. We found no hard substrate to control the flow into the -- in the flood shoal area. The channel was straight approximately 60 to 80 years ago. I have a map to show that shortly. Some inlet bypassing needs to be placed closer to the inlet. A lot of the erosion has been occurring at that point of Barefoot Beach. And the problem is we've been bypassing a little bit too far to the north and that sand can't work its way back to the south. So we're going to place more sand nearer to the inlet to regrow the ebb shoal and regrow that point at Barefoot Beach. And Barefoot Beach will be rebuilt over a decade, but quicker recovery will acquire a supplemental nourishment. And that's what we propose as a separate item. Straighter channel will include navigation and flushing. One of the things is I guess everybody knows here, the water is kind of murky at certain times of the year, or turbid, and you can't necessarily see the channel. And that inhibits the boaters a lot. If we make the channel straighter, it's more predictable where the channel is, and they'll be able to find the channel and they'll be able to not have as big of a problem as they're having right now. This is just a picture of the geology. Let me just show you here: This is our existent dredging template right there. This yellow line here is our proposed dredging template. And this is a blowup right off shore of the inlet entrance. And what I'm trying to show here is is that we actually moved our channel to the south in order to avoid to the greatest degree -- we actually moved it to the south to minimize the amount of rock hard strait that we're dredging. And what you can see here is this purple area here and here is the highest of the rock substrate. And that's in that six to eight -foot depth area. And by the way, this is not exposed hard bottom, this is hard substrate underneath the sandy surface that we found by seismic survey. The yellow area is actually a lot deeper, 12 to 14 feet, and so we put the channel through in this area here so we're minimizing taking this rock, but keeping the stabilizing mount here and this stabilizing formation down here on either side of the channel. And in fact I think the channel has been stabilized by that over time, and it's just something we found out recently that this is existing and holding it there. Page 8 of 69 161 2A3 August 16, 2012 This next picture here is the channel over the -- since 1973 to 2009, what's been going on in the area. And just to show you really quickly here, this is the shoreline in 1973 at Barefoot Beach. And you can see the shoreline today is right here. So in this particular area that's hundreds of feet that we've lost. And then down here at Delnor - Wiggins State Park on the picture I'm showing you here, this is the shoreline 1970's and this is the shoreline today. So basically at Barefoot Beach within 2,000 feet, half a mile of the inlet, there's been a lot of erosion on the Gulf side and at this point down here. And at Delnor - Wiggins State Park they've had general accretion almost everywhere except this little northwest point on Delnor- Wiggins State Park. And so you can actually see the vegetation line too. The vegetation line in the 1970's where Delnor- Wiggins Park was here. And now the vegetation line is here. And this map actually shows where the vegetation line was out here in '73 and it's back here today. So there's been a lot of changes. This also here, this little point here is that .3 acres of mangroves that have been lost over the last couple decades. And there's a lot of stress against there right now. The other thing I wanted to illustrate here, you see this water point down here? This used to be a hydraulic connection here pre -1944, and I have a picture to show you that. Sothis whole part of the park up here used to be open down to this little tier - shaped water body. And today the access to that water body is through this south channel here. This is a picture showing the changes in bathymetry over the last 30 or 40 years. The red is erosion. The deeper the color of the red is the deeper the erosion. The green is accretion. And the deeper the green the more accretion you have. The biggest thing you can see here is the channel used to be here in the 1970's. The channel is now here. So that's a 100 -foot migration to the north. If you go down here towards the inlet, you can see that the channel has migrated to this point here from where it was -- correction, it's gone from here to here, and so this part of the channel is migrated farther south. So this migrates north, this is migrated further south. And a lot of what you're seeing in here has to do with the dredging of the inlet. And also, you can see this whole red here is the ebb shoal is deflated during that time frame, which is one of the other objectives we're trying to do. So over time the flood shoal has migrated north, the ebb shoal -- the ebb channel has migrated south, and by straightening out the inlet channel, we should be able to alleviate quite a bit of that. We don't expect the channel to stay static after we move it. We expect we're going to have to maintain it in that location, but it's going to be incremental additional effort that's required each dredging cycle to maintain it in a position once we get there. This just shows you a picture of Wiggins Pass in 1929. I wanted to show you here that the pass itself was relatively straight. And at that point in time there was actually a second pass to the north, Little Hickory Pass. And perhaps coastal processes in this zone is that the location of the river coming out has probably flipped back and forth between these two locations with time. I don't know anything beyond say the late 1800's, but that seems to be a possibility. These are pictures from 1944 to 1975. I want to just show you here that this looks fairly straight here, the inlet does. The other thing is I put these red line (sic) here, tangent to this little water body in both locations, just to show you how much more this is increasing here between 44 and 75. And this is kind of the pathway that's been filling the flood shoal up with time. So sand coming from Vanderbilt Beach at Delnor- Wiggins State Park migrates north, rotates into the inlet. It's filled this whole area up over time. And it's filling up the flood shoal here over time, which is pushing this channel to the north. And so that curb in the channel is not due to the hydraulics coming out of Vanderbilt channel, but it's due to the fact that the flood shoal is growing and pushing the channel farther north. And for some reason the hydraulics aren't such that it would go through and erode a shoal, which I think it's based on tidals. Page 9 of 69 2 16 .� August 16, 2012 Let me let Lauren take care of the next two slides. She's our marine biologist on this project. MS. FLOYD: Thank you. Hi, I'm Lauren Floyd. I'm a biologist with Coastal Planning and Engineering. And I just want to go over very quickly the natural resources in the area. This is just a summary of the environmental data submittal that we prepared, which is outside on the table, and we have all the original data in the appendices to that submittal. So just what I wanted to point out on this figure are the natural resources in the pass. So I guess I'll -- all right. So the dots you see here, this is just very good gopher tortoise data that we have. The reason we show this here is part of the justification for this project is the stabilization of the shorelines, which we think indirectly it's just going to stabilize the whole system. So there will bean indirect benefit to that habitat. More immediate in the vicinity of the project, if you look in the interior of the channel here in the north, east and south channels, that's where we find the seagrass resources, as well as some oyster beds. These have been extensively mapped multiple times and we know where they are. The existing dredge template is the same as what we're proposing for this project within the interior, and we are avoiding direct impacts to these resources. When we are dredging back there, we can certainly use turbidity curtains and plan to use turbidity curtains to avoid any indirect impacts from sedimentation and turbidity. Also on this figure, the blue line to the south of the pass, this is the exposed hard bottom resources. Steve talked about the controlling geology around the pass, and he mentioned -- that's actually submerged -- or buried hard bottom. What we're talking about here with the blue line are exposed hard bottom resources, which I've personally been out on and mapped and do surveys on. So this is where we have resources growing on the hard bottom. And we show this here to show there is not going to be an impact to these resources from this project, but they will be continued to be monitored as part of the larger beach nourishment program for Collier County. And I wanted to just summarize the conservation measures that will be employed during this project. First of all, for sea turtles, we're going to avoid sea turtle nesting season for this project. So we do not anticipate impacts to nesting. Also, construction will adhere to National Marine Fishery Service construction conditions for sea turtles and small tooth sawfish. And all of the fill that would be placed on shore will be beach compatible sand, so there's very strict standards. And anything that's not compatible, as Steve mentioned, will be placed off shore. Manatees: The project will comply with the Florida -- with the Fish and Wildlife Conservation Commission's standard manatee conditions. As I mentioned, the sea grass and oyster beds, we're avoiding direct impacts. We'll use turbidity curtains and monitor turbidity throughout construction. Snook: Their spawning season coincides with sea turtle nesting season, so we will be avoiding their spawning season. So that works out very well. As I mentioned, hard bottom, we are not going to be impacting the hard bottom with this project, but we will continue monitoring on those resources as part of the larger Collier County beach nourishment project. And shore birds: FWC will put in place the monitoring methods, and those will be followed throughout construction and following construction. So that's all for the natural resources. I'm going to hand it back to Steve now. MR. KEEN: Thanks, Lauren. Next I just want to go into some of the results on the engineering side of the house. This graphic here came out of our modeling report in 2009, and we've actually verified it in two smaller modeling reports since then. What I want to point out is is that we modeled at least four final objectives -- I mean alternatives. We actually had many more alternatives than this. And this number two here which we're proposing you can see has the lowest channel infill rate of 8,600 cubic yards per year. And that's why we really went towards that channel. Page 10 of 69 161 2Aj August 16, 2012 So you can see that's one -third -- this is the existing condition and that's 12,800 cubic yards per year. And this is just a measurement infill rate. This is not an estimate of dredging rates with the current templates or anything else like that. We're just comparing the efficiency of these channels against each other when we're modeling. And so it came out pretty clearly that a new straight channel all the way through like I showed you, that that's one -third better than the existing conditions if we dredged it to the configuration the channel wants to go to right now. And this is over a four -year permit at a time. We also had a couple other alternatives here where we kept the hydraulics the same interior but straightened the channel exterior. And we also let the channel migrate to the south. These are other alternatives that have been discussed. And none of them did any better. So basically there was quite a distinctive -- it was quite obvious that that number two was the best one. This is a picture of the existing bathymetry at Wiggins Pass. Humiston and Moore just finished this monitoring report last week. And what I just wanted to show you here is in -- out here in the ebb shoal, you can -- the dark blue arrow is pointing to the five -foot contour, and the red is pointing to the minus six -foot contour right here. So our controlling depth is 5.5 feet N.A.V.D. out through this channel. Again, remember, this channeled is curved and some boaters have a hard time shooting for this slot and they might shoot a little bit north or a little bit south, so that causes them to see a shallower depth than that. This is the results of our four -year modeling. And in our four -year modeling we end up, the red here is a 6.5 -foot contour, and so we're definitely open to that depth. The dark blue is an eight -foot contour. And so our elevation is actually someplace in between. And we found out the controlling depth's about 6.8 feet coming through here. So what we have here is after 1.2 years with the existing channel, we have five and a half feet out there right now. And with this proposal we're able to maintain about 6.8 feet through four years. And we have a straighter channel that would be easier for the boaters to come out. A lot of inlets have this left to right turn when you come out of the inlet where you kind of follow how the shoal is going. And this inlet, because of the S -turn, you have kind of a double turn that makes it more complicated. This here is just a cost estimate of our project of 84,000 cubic yards with some contingency. And we found out the initial construction price is about $1.7 million. Now that's about double what Gary was saying the annual maintenance is. In our project right now, most of the cost is upfront, and we believe the savings are going to be with the follow -on. This here just shows you a division of how we're going to use the sand through the two first 10 years of the project. Here is our dredge volumes and here's out disposal plan. And we're really lining this up so that we can make sure that number one is we fill that flood shoal and then maybe we come back -- excuse me, we fill that flood channel and then we have some sand maybe later on to come back and top that off, and we also divide up the sand between Delnor- Wiggins State Park and Barefoot Beach in an equitable manner. The permit conditions we're going to get from DEP is going to require us in the monitoring report to kind of look at that division of sand on a technical basis and before we dredge it each time to specify how we're going to bypass the sand. We may not, for example, put sand on Delnor- Wiggins Park every time in that ratio, but we definitely will have catch -ups every couple of years. So initially we're going to put all the sand on Barefoot Beach and then down the road we'll evaluate when we need to put sand on Delnor - Wiggins State Park and allocate it accordingly. So we might take a whole dredging and put all the sand on Delnor- Wiggins State Park or cut it in half the second or third dredging down. But this is kind of the allocation plan. DEP is going to write a strategic beach management plan for Page 11 of 69 161 2A3 August 16, 2012 the path, specifying what we need to do; in a sense the inlet management plan. But we've also produced an inlet management plan and I don't know what's ultimately going to happen to that in regards to the county. The 10 -year plan cost comparison I'm showing here. And what I just want to show is over 10 years it doesn't look like the benefit is as strong as it should be. We have here alternative one, which is existing condition. We're going to have to dredge 250,000 cubic yards over the next decade, and that's going to cost approximately $4.4 million. Our alternative, the new one, we're going to only dredge 200,000 cubic yards, so that's 50,000 cubic yards less, and it's going to cost about $4.1 million. So we're going to save $300,000 over a decade. Now, that doesn't sound like a lot. But if you remove the initial construction cost from this cost thing, you're going to get a lot bigger savings. Here I'm showing you the decade savings that I just talked to you about. This is the second decade savings. And in the second decade we're going to save 175,000 cubic yards just based upon what we have in the dredging plan. There's also a modeling results. As a matter of safety and not being -- and being conservative, I didn't count all the savings that the model indicated that we should have at the inlet in the way of dredging. And that comes out to 110,000 cubic yards over 20 years, or 55,000 cubic yards over 10 years. So our total savings over 20 years is going to be 285,000 cubic yards, and it's going to be two and a half million dollars. Now, if 1 included, you know, the model savings in there, that would have been another half a million dollars or so over the first decade. So this project costs more upfront, but it's going to give us a lot of benefits over the years afterwards because of the performance. Thank you. If you have any questions, I'm ready to -- CHAIRMAN STRAIN: Paul? COMMISSIONER MIDNEY: Yeah, could you talk a little bit about the difference between ebb shoal and flood shoal and how each one is formed and why they're different in different places? MR. KEEN: Yes, sir. Well, this is the -- a big picture here. And I think that the division, the throw to the inlet is right about in this location. So it's right about where we come from the interior to the exterior. And generally the flood -- flood shoals in the interior and the ebb shoals in the exterior. In the interior, the way this channel, this flood shoal has formed over time is like I was showing you, sand was coming up off this beach here and moved into the inlet and basically has built this land mass up over time and has built this shoal up over time and pushed the inlet to the north. And most flood shoals build from the sand coming from the Gulf or coming from off shore into the inlet. And there's a number of different ways you can see on the west coast that they form. In this particular one it seems to be dominated by sand coming up from the south, moving into the inlet and then building that shoal. And since the net transport is going from north to south, you know, that's pretty much what you're expecting. I'm not saying that sand from the north doesn't come into the inlet and contribute to that. I think that -- but the major effect is coming from the south. In the ebb shoal, it's principally formed by sand coming either from the north or south, and in this case pretty much both. And what happens is is the channel wants to form down the center and the shoals fonn off to either side of where that natural channel wants to go. And so it needs sand in order to feed itself. And so it's forming from sand coming off the long shore transport from this two areas. And some of the sand actually moves into the inlet on one tide cycle and then back out at another tide cycle to the ebb shoal. So I think that's the principal divisions. I could look at more pictures and go in more details if you're interested, but -- COMMISSIONER SCHIFFER: I do, Mark. CHAIRMAN STRAIN: Go ahead, Brad. Page 12 of 69 161 2A -,� August 16, 2012 COMMISSIONER SCHIFFER: Yeah, on option two you're going to be removing some of the limestone. What depth are you at with -- MR. KEEN: Let me see. The amount of limestone I think we're removing is in the neighborhood of say one to two feet. And it's just in that -- let me find that picture again here. It's just in that little small area -- this one here. You can see right here, right here is where we're proposing to move the limestone right here. And the yellow area here is 12 to 14 feet, and the purple area is 10 to 12 feet. So it's right in this area. And literally, based upon our dredge depth it's in the range of one to two feet. And some of that is in our over - dredge area. And so it's just that piece between here and here, and this area here is where we're targeting. COMMISSIONER SCHIFFER: All right. So that will open that whole area up then? I mean, what depth was the limestone cut down to? MR. KEEN: The depth -- it's going to be cut down to up to minus 13 feet. COMMISSIONER SCHIFFER: Okay. All right, thank you. CHAIRMAN STRAIN: Anybody else? Phil? COMMISSIONER BROUGHAM: Just one. Your models and so forth have made projections over a 20 -year period, I believe, one of the last slides showed. And I may have missed it in here. But how often are you going to monitor the results versus your -- actual results versus your modeling, make adjustments during that quote, unquote 20 -year period? MR. KEEN: There's -- first of all, DEP is going to require us to have a physical monitoring plan. And so far in the physical monitoring plan we are going to take velocity measurements one year after construction at the major channels in the area there. Number two is DEP is going to require us to report on the progress of the perfonnance of this project in those annual monitoring reports. So usually in the past we've just kind of report on the performance, that is, how much is in fill, how much -- you know, where's the erosion, where's the accretion. But there's going to be more of a requirement to talk about how the bypassing is working, are we putting enough to the north or to the south, and to address some of the issues about the inlet performance. Now, right now there is no requirement to re- model. But if the inlet is not going according to plan, I believe that DEP may come down or the county may elect to rerun the models and check it how it's going with the performance of the project itself. COMMISSIONER BROUGHAM: And that's really the heart of my question. I mean, models are models and humans are humans and nature is nature, and some things may change over this period of time, and are you required or are you committing to make modifications as the results dictate? MR. KEEN: I think that the way -- I can't speak for what the county is going to do on their own, but I can tell you that DEP, if they believe this is not working close enough to projections, what (sic) may require some changes, and I'll -- MR. McALPIN: If I could, Phil, we're going to monitor on a yearly basis. We monitor to depth of that pass on a yearly basis. What Steve has outlined here is that we believe based on the modeling we're going to get an infill rate of 50,000 cubic yards over four years. So we're going to have a major renourishment every four years. We have included in this, we don't expect it but from a -- from being conservative, every two years we think we have the capability to go in and do a small dredge at the mouth to remove any sand at the mouth. If we get to a situation in four years from now where we're not getting -- thinking we're not getting the results at that point in time, we'll design that next project. We'll model that next project, that next major dredge, we'll model that and we'll incorporate whatever those results tell us into the next major dredging event that we have. So this is going to be a dynamic system. We know we're going to have to maintain it. There's no way we're going to get away from not maintaining this inlet. We think it's going to be four years, but we have the capability to do it, to do a small dredge in between, or a major dredge. So it's going to be -- we're constantly Page 13 of 69 161 2A3 August 16, 2012 going to be shifting this thing and evaluating what we're looking at to minimize the damage and to improve navigation and make this thing stable. Two points that Steve didn't mention. We're always going to be at a three -foot draft vessel. Three -foot draft vessel is when you add everything up is about eight and a half foot dredge depth. So we're going to try to maintain to that three -foot draft vessel in this whole -- in this scenario as we move forward. Thank you. MR. KEEN: And just one thing to add to him is I'm permitting flexibility in this project. I'm permitting flexibility in that we have a little bit of room to move the disposal area on Barefoot Beach north or south. And we've also put in a little bit of flexibility to allow the channel to migrate some and not have to dredge it. One of the sav -- see, there's two big savings in this project. One is improved hydraulics are going to make it infill less. But the other savings is by getting our design channel to be in the same location as where the national channel wants to go, then we're going to have -- we'd be able to dredge less in the future. And so we put in a 50 -foot migration limit into the flood channel and the ebb channel so that if the channel only migrates 40 feet we don't have to re- dredge it necessarily just because it's out of some fixed channel limits that don't necessarily reflect nature. COMMISSIONER BROUGHAM: Could you put up your slide you had illustrating savings, please. I'm looking for the one where you said it's going to be more expensive up front but over time it's going to save. MR. KEEN: I think if you look at this one right here, this shows you, this is our implementation, $1.7 million. And then our dredging costs go down to about -- I have 887 down here for the four -year dredging. That's similar to what Gary was saying for the 750. COMMISSIONER BROUGHAM: Gary mentioned if situations look like we need to re- model, you will run a new model at some period of time, maybe four years out or whatever. Those model runs are going to cost money. Are those projected costs or potential costs included in here? MR. KEEN: I didn't -- I was looking at the monitoring as being a fixed cost, whatever alternative we did -- COMMISSIONER BROUGHAM: So you're not going to -- MR. KEEN: I didn't include that in there. COMMISSIONER BROUGHAM: -- actually run -- monitoring does not include re- modeling, quote, unquote. MR. KEEN: Let me just look at this. COMMISSIONER BROUGHAM: Where I'm going with this is there are significant savings associated with your proposal, and I'm looking for contingencies, cost contingencies, if you will, built into your projections here that would say if our models in nature turn out to be not quite in synch, we're going to have to incur some cost to remodel, we're going to perhaps alter our plan. And I quite frankly don't see any contingencies for that in these cost projections. MR. McALPIN: Well, I think, Phil, that we have a contingency for the intennediate dredging. We say that we're going to -- Steve, that slide that shows the cost? MR. KEEN: Right here. COMMISSIONER BROUGHAM: I see that. I see the interim dredging. MR. McALPIN: We see this right in here. We don't know if we're going to have to spend this. The model said that we would get every four years. We threw this in as a contingency right in through there. Typically what we look at when we came in for a complete engineering package in teens of engineering associated with, we're in the range of $400,000 if we had to model it. COMMISSIONER BROUGHAM: Right. MR. McALPIN: We would be in that range. But we're going to have to do that for these big -- these are construction cost numbers that we put in here. I didn't put any engineering associated with that. What Page 14 of 69 161 2A August 16, 2012 we're going to have to have in any event the engineering associated with -- if we do it every two years, we still have to have the engineering associated with that too. So I kind of look at the engineering maybe washing out on this thing. And what we wanted to try to do was show what the big differential was. We could tweak this if you wanted to, but we think we've been very conservative in terms of what the costs were, because we've thrown the intermediate dredging in there and we don't know if we're going to have to do that or not. COMMISSIONER BROUGHAM: Yeah. Okay, I'll accept that. It's just that when you do projections of savings over a 20 -year period as part of your project proposal without some significant, my words, contingencies, it just raises questions in my mind as to -- MR. KEEN: And can I just mention two things? In this initial construction cost, I do have a contingency of volume and percent here. And then in the 50,000 that's going to be the major dredging, this is the one we actually think our projection might bring that down to like 35,000 over four years. And I did not claim that. So there's some yardage in there that cost -wise I did not claim from a cost point of view, but just to be on the conservative side. MR. McALPIN: Phil, I think what we were trying to get with the 20 -year projection, not to say that those numbers are going to be valid for 20 years, but if we do the initial construction and we maintain it, okay, we've incurred those costs. And then as we go out certainly over 10 years, we're starting to save money. And as we go further out, that we would save more money at that point in time. Because we've already incurred the fixed costs to do the original one. I think that's the message that we're trying to get across. CHAIRMAN STRAIN: Okay, are there any other questions? Paul? COMMISSIONER MIDNEY: Yes, one of your first slides said something about stabilizing the hard substrate. Could you elaborate on that? And also, this is kind of a related problem. It said in the report: Each time the channel is dredged the ebb shoal has rapidly refilled. How will it be different this time? MR. KEEN: Just to show you on this slide here is the -- in the Nineties there was this piece of hard substrate that everybody knew of that was right off this point that came -- periodically came visible. And I think CEC noted it in the early Nineties. And that's been what everybody's been fixated on since then. When we went and did our seismic, we found out that that little piece of hard substrate was actually part of a more massive piece of buried, you know, rock -- foundation rock here, and that it extended out across the inlet in this vicinity right here. So we actually have a nice piece of substrate here, a nice piece of substrate here, and a little bit of a notch in the center. And so we're kind of caught right -- so in a sense the channel, if we have the hydraulics right, will want to stay in that notch. Now, right now because our hydraulics are kind of a little bit bad the channel's pushing out of that against Delnor- Wiggins to some degree, and kind of -- it's not as stable as it could be. So if we line it up, we can take advantage of that. And I think that's what we're talking about. The second question you were asking was -- what was that again? COMMISSIONER MIDNEY: It said in the report that each time the channel is dredged the ebb shoal has rapidly refilled. And how will it be different this time? MR. KEEN: Two things. First of all, like I said before is if we straighten up the hydraulics, then the hydraulics will be working with us to keep the channel more straight and actually deeper than we're currently allowed to do that. And so the second part of that is is that if we align the channel where it wants to go naturally, then we're not going to have to re- dredge, you know, just to move the channel right or left of -- until where our permitted cross - sections are. So it's those two things that are going to reduce our dredging amount. Now, the thing is, the channel's still going to refill. But by aligning those two things up there, we're going to be able to maintain a deeper depth over a longer period of time. And so we can't -- we can't Page 15 of 69 161 2A3 August 16, 2012 completely defeat nature, but we can kind of align nature so that it's not working against us totally. And that's what we've done. We've pushed back the infill rate and we're using the hydraulics to keep the channel open and we're aligning the channel so we don't have to dredge sand that's outside the channel limits in a sense. CHAIRMAN STRAIN: Anybody else? (No response.) CHAIRMAN STRAIN: Okay, let's start with your Corps permit. Oh, no, you're just starting on me now. I let everybody else go first. I usually have some oddball questions so I save them. Hopefully I think during a presentation they get answered. Sometimes not. Your Corps permit, the one that was included in the packet, was for just less than 50,000 cubic yards and I believe it was from the earlier dredging project, the RAI's I've seen. You don't have a Corps permit yet; is that correct? MR. KEEN: No, sir. CHAIRMAN STRAIN: No, that's not correct or no, you don't have a Corps permit? MR. KEEN: We do not have a Corps permit; it's still in process. And basically right now we're waiting for Fish and Wildlife Service to decide whether they need a biological opinion or not. CHAIRMAN STRAIN: In a report that was titled Wiggins Pass Maintenance Dredging and Navigation Improvement Project, Collier County, Florida, Environmental Data 1.0 Introduction by Coastal Planning and Engineering, it was in the earlier part of our packet, just after the staff report. There's a table on Page 3, Wiggins Pass Channel Dimensions. MR. KEEN: Yes, sir. CHAIRMAN STRAIN: Okay. In your slide you showed Station 13 with a cross - section depth of 14 feet but yet the lowest depth you show in this Wiggins Pass channel dimension is negative 12 feet. And I heard you mention deeper depths than that in response to I think Brad's question. How did you get the negative 12 on the table now is 14 -- back there. Right there. You're actually over 14 feet. Got to go back one. Well, it's easier -- MR. KEEN: This is the flood shoal. CHAIRMAN STRAIN: Okay. But you're going to be cutting deeper than 12 feet? MR. KEEN: I think our cut depth is 12, our over - dredge is 13. CHAIRMAN STRAIN: Okay. How did you arrive at a need for a cut depth of 12? MR. KEEN: It worked in the model. And we did not optimize that, per se, but that depth was coming out. Two, we've also been doing the monitoring reports for the inlet dredging for the last couple of years and I've noticed some difficulty if we don't get down to the 12 -foot depth. So I've used some observational stuff from the dredging of the pass. CHAIRMAN STRAIN: In the observational stuff, the difficulty was in alignment that you're now putting in today, or in the previous alignments? MR. KEEN: It's in the previous alignment. CHAIRMAN STRAIN: So you don't know if today's alignment would keep it cleaner at a shallower depth? I mean if the previous alignment was in basically an S curve, your rate of flow would be reduced because of the travel that you'd have to get -- the water would have to go in to make that curve. So the cut of the material may not be as severe and therefore could pile up easier. With this particular model you're going to a straight shot, which means you're going to have a quicker flow. So you still think you're going to have the same sediment buildup at the rate that you had on a much slower -- on a reduced flow than you'd have on an S curve? MR. KEEN: Well, I don't think the sediment buildup is going to be as big. The thing about the 12 foot is I picked a conservative depth. And I picked that depth because I did Page 16 of 69 161 2A '3 August 16, 2012 not want to take the risk of going shallower. The idea of not cutting the rock at all did come to my mind, but the problem is is in the last couple of years the dredge has hit rock during their dredging cycle of the inlet. And I realize the alignment's somewhat different. We also have that condition in Doctors Pass right now. And I did not feel comfortable leaving out dredging that extra foot to notch that channel into that center location. And when we ran our models, we were getting good performance out of models at that depth. And I can't remember what other runs we did in 2009; we did about 14, 15 different runs. But it's just that I know this depth's going to work. And I'm not that confident that a shallower depth would give us the performance we're looking for in this particular case. And the reason I wanted to go to this bigger depth has to do with also the interior here in that these hard bottoms have been limiting the flow in the inlet quite a bit. So if our limiting -- our flow is being incurred by this hard bottom or some other constraint, then the pass does not have the ability to reach its natural size. Just to give you an example, I've worked on a number of east coast inlets where they're constrained by hard sides and hard bottoms. Haulover Inlet is one of the them, South Lake Worth Inlet is the other one of them. And I didn't want to, you know, constrain that. So we did look at a lot of alternatives. I don't remember if we actually optimized the depths at this time. But I felt uncomfortable with going with a shallower depth there. We did I think knock a foot off of what was there before, but I think that was the limit that we went. We did narrow the dredge cut quite a bit from what was the -- what we had traditionally. CHAIRMAN STRAIN: So we started out we have a three -foot draft limitation on the boats that use Wiggins Pass, and this board has been careful to make sure all the approved docks had always that notation. Your previous presentation said that that needs a depth -- a dredge of depth to 8.5 feet but yet we're going to 14 plus feet. So what happened? Why do we need the six additional feet? Is it purely to avoid future maintenance costs of Wiggins Pass; is that where it's coming from? MR. KEEN: That's a major -- it's purely to -- let me go to -- this is our run after five years. You can see that we're saying -- we're at 6.8 feet. So after four years we're not completely meeting that depth that you were talking about that we need, the eight -foot depth. And so it's not perfect. I don't know if he could really get to the eight -foot depth without a lot of effort or dredging a lot more frequently, you know. But we're starting to get into the area where boats can navigate in a reasonable fashion. At five and a half feet that we have right now boats are having difficulty. But at 6.8 feet after four years, that's a great improvement over what we're talking about today. And when we talk about a navigation depth, that eight feet you were talking about, this is after four years, right before we started dredging again is what our target is. And most inlets they have a hard time holding that navigation depth for the length of the dredge cycle. And we're no different than a lot of the other inlets in that particular mode here. So what we're trying to do is we want good navigation throughout the time cycle that we're trying to get. And yes, we're trying to get our dredging to a four -year cycle now and not have to come back every two years or actually one and a half if we really pushed it. And people are clamoring to have the inlet dredged again right now. And so that's what we're trying to do. So we have to dredge it deeper in order so that four years out we have an adequate navigation depth. CHAIRMAN STRAIN: Okay. How do you determine an adequate navigation depth? MR. KEEN: Well, by the book it's what Gary was saying, in that eight -foot range. And the Corps of Engineers and a number of other professional organizations have come up with a way of calculating that. CHAIRMAN STRAIN: Why do you need eight feet for a three -foot draft boat? MR. KEEN: Because the prescribed method is that you take three feet and you do that at mean low low water. So mean low low water is about two, so that brings you down to minus five feet. And then you Page 17 of 69 I 2A 3 August 16, 2012 have compensation for wave height, so you put in half the wave height, which is about two foot. And there's one or two other factors you add on. Boat -- I already added the boat draft there. Oh, squat. Squat on the boat and over - dredge are safety factors. So when you add it all together, you're getting up in that eight -foot range. And so basically mean low low water is at approximately minus two feet. And that's where you calculate all these depths from. And that's why you get the eight feet pretty quickly. And boaters know that if they have low elevations, they might have to wait till the higher tides go out. But you don't want to use that as your design condition. CHAIRMAN STRAIN: Okay. So in the situation with the current S curve you have a sediment buildup that is dictated somewhat by the velocity of the water going through the channel. In the new inlet configuration you're proposing, a straight channel theoretically you would expect the water to be able to move at a higher velocity, during a low tide event especially. Have you done any volumetric analysis, cross - sectional analysis of the three tributaries leading into this inlet? MR. KEEN: I've looked at them, yes. And I know what percentage of the tidal flow is pretty much going through them. CHAIRMAN STRAIN: Okay. But on a peak outgoing tide, have you determined the volumes that are coming out of each one, three tributaries contributing to the main inlet? MR. KEEN: Yes, sir. CHAIRMAN STRAIN: I didn't see that in the packet. Do you know where it is? MR. KEEN: Yes, sir, it's in the -- in our engineering report, which is -- I didn't know if that was in your packet. And it's approximately, off the top of my head, 50 percent is coming straight from the Cocohatchee River and about 25 percent from the other two. And there's a curve in there showing the split of the currents between the three inlets -- between the three waterways that come into the main channel. And that's one of the reasons why DEP is going to have us put the tie gauges out there and measure it again is to see how much that's changed after we reconfigure the inlet. CHAIRMAN STRAIN: Okay. Did you do this by a cross - section of the actual inlet coming in? I mean, you've got -- for example, the channel to the southeast, that's a manmade channel. MR. KEEN: Yes, sir. CHAIRMAN STRAIN: It's pretty much of a rectangle. MR. KEEN: Yes, sir. CHAIRMAN STRAIN: So if you were to supply me with that information, I would see that that's a cross - section you took the volume on? MR. KEEN: Yes, sir. CHAIRMAN STRAIN: Okay. Could you send that email to Gary and he could send it on to the Board so we could have that? MR. KEEN: Yes, sir. CHAIRMAN STRAIN: Okay, thank you. MR. KEEN: Basically I'd have to dig it out, because all the information leading to that was not in the report. But we did take measurements on the side channels, we did calculate the flow through the side channels with our model, do know the tidal prism coming out of each one of the inlets, and we do know the cross - sections there. CHAIRMAN STRAIN: When can you dig this out and send this to us? MR. KEEN: I can dig out at least most of that information probably in the next week. CHAIRMAN STRAIN: Okay. So in the next week or two we can expect that information, which would be plenty of time before any other meeting's held on this. If you could put on the slide that you had from 1973 to 2009. 19 -- yeah, see, you had one there that's 1973 to 2009 that showed the -- there it is. Now, that shows this, I'll call it, an S -curve for sake of any -- for a simpler term. The channel's Page 18 of 69 161 2A -5 August 16, 2012 coming in and the S -curve moving to the north up against the mangroves going out. Now, the other slide you showed, '44 to 1975, this doesn't show that S -curve. Especially in the earlier '44, you'll notice that's straight out or appears to be straight out. And the latter one, I don't know what tide event it was taken out, but it may have been taken at a high tide where you wouldn't necessarily have seen the shoals from this high altitude. Ray, could you put that US -- GS map I found, it's 1952? Actually, 1951. If you notice, in this particular one it would have been taken at a lower tide. It again shows that S -curve more prominent. But that was before Turkey Bay and Vanderbilt Lagoon were dredged all the way out to Wiggins Pass. And the reason I was concerned about the volume is you've got a volume of water coming out of a manmade very straight canal. At low tide event it's going to be at its maximum velocity. It's aiming right for that mangrove shoreline to the north where the S -curve goes where you're proposing to put your excess material and move the channel to the south. You're actually saying that the Turkey Bay inlet going to the north is to take a sharp right not even -- even greater than a 90- degree turn to go out the channel. And I'm not sure the flows coming from the other tributaries are going to be strong enough to take control of that water coming out of Turkey Bay so that we don't have a recurrence of what you just now have. And the reason that's important is because your report in the CD, as well as the report that was in our packet, had the following -- there was two of them, two different ones. They had a similar statement. A navigation channel will be most stable if it can be designed to assume the natural alignment. Well, the'44 to'75 pictures you showed didn't give you everything. This one shows the natural alignment similar to what we have today. And with Turkey Bay influencing that alignment, I don't know how you're going to hold that straight channel. And that's why I'm trying to find out why you're so confident that that channel is going to be held with the volumes coming out of Turkey Bay and Vanderbilt Lagoon. MR. KEEN: Let me bring -- okay, I had the same difficulty you have. A couple of years ago I actually believed exactly what you did about the Vanderbilt, the channel and the flow coming out of Turkey Bay. It's easy to see that channel and the relationship to the S -curve and try to draw the conclusion that one is causing the other. And it was only through one of our oceanographers and modelers who kind of disabused me of that idea a couple of years ago. And if you really look at the flows -- and by the way, I looked at this question a lot, because that's exactly the same issue I was having. And if that's true, then the difficulty you're talking about is something that can come up. And what kind of got me away from this is a couple different things. Number one is we've measured volumetric change in that flood shoal over time. And it's grown larger. Two, we can see the flood shoal is actually expanding to the north and to the east. And we've had to dredge that channel to Vanderbilt and back to the yacht area there twice in the last 20 years because sand is pushed back into that area. We need to dredge that area again now as it's going on. And two, when you look at the hydraulics there, it's always come out that the Cocohatchee Rive has had the biggest flow by over double. And I can show you some of the results we have in that regards. And the other thing is, the biggest problem we have with the flows to some degree is that the tide range here goes to a very low in part of the month and very high part in the other part of the month, so we don't have a dominant average throughout the month to really shape the inlet like maybe a more typical even tidal of flow inlet would happen. And so I think that curve, I've come to believe, is more caused by the flood shoal expanding and pushing that channel to the north than it is from Vanderbilt Lagoon coming around and be dominating the flow. And the Cocohatchee River also gets a big flow during the tropical weather season when the weir doesn't block all the flow from coming to the channel. And it can be up to a significant percentage of the tidal prism, say one -third of the tidal prism or more during some of the bigger storms. And so I think from that point of view, that channel to the east dominates the flow. And it just doesn't Page 19 of 69 161 2A3 August 16, 2012 look like it dominates the flow. And as I said before, it took me a while to convenience myself that that was true. You know, for the same reason I think that you're looking at it and thinking it. And I think when I send you some of these measurements we have of the three channels -- I mean, as far back as the early 1990's, CEC's measured the currents and the three channels there and it's always been the east channel dominates, and the other two channels are much smaller tidal prism -wise and hydraulic -wise. CHAIRMAN STRAIN: Okay. So the writeup of your analysis of the hydraulics from those three channels will include that information of you guys -- I mean, you've analyzed the amount of flow needed from the river to offset the incoming flows from the north and south of the other two tributaries so that there's enough water flowing out it can knock the impact of those other two off so that they don't move like you're proposing -- MR. KEEN: I think that it -- even not even in the, you know, tropical weather season, there's enough flow coming from the east to dominate the north and south channels. CHAIRMAN STRAIN: Okay. MR. KEEN: And I'll provide you that information. And I'll give the information to Gary and let him forward it to -- CHAIRMAN STRAIN: That's the best way to do it, yeah. And your -- now all this stuff that you've done, you're guaranteeing this channel isn't going to move again, right? MR. KEEN: Actually, we have -- we've said the channel is going to migrate. But we know that channel migrated 100 feet to the north from the 1970's to the 1990's. So that comes out to what, two or three feet a year. Periodic maintenance dredging can control that type of migration without any difficulty at all. So every time we go in for a major dredging, if it's migrated too far to the north we can bring it back to the straight and level with only a little bit of extra dredging. In fact, we plan to let it migrate up to 50 feet and then bring it back periodically when we need to. We're going to plan to do that for the ebb and the flood shoal and that's going to reduce our cumulative volumes over time. CHAIRMAN STRAIN: How do you discount the statements made in two engineering reports that were in our book that I read to you, a navigational channel will be most stable if it can be designed to assume the natural alignment? Because the natural alignment, from historic photos and even you had put a range from 1973 to 2009, all of which showed the more or less S -curve configuration. How are you justifying that a straight channel is better now than the natural alignment appeared to be over a series of historic photos we have? MR. KEEN: Well, I think number one is this inlet has been continuously migrating. Now, the fooling factor here, and it's fooled me for times two, has been if you look at the inlet outlet, that's been fairly stable for the last 150 years. So if you look at right where the inlet comes into the Gulf, that's stable. But if you look back where that little tier - shaped lake is, or pond is here, and you look at where the shoreline is here, that has migrated hundreds of feet, I mean that shoreline there. And so what's fooling us is that the flood channel has been migrating for 150 years that I know of, maybe -- the earliest map I have is like that 1870 or whatever shoreline. But from that period forward, you can always see that that south bank has been migrating north, and you assume the channel has with it. The second fact here is that we actually took vibracores in the inlet and we took our vibracores in the inlet. You've got white sand on top and you've got black sand on the bottom. And it corresponded almost exactly with what you'd probably expect, you know, the channel depth to have been before it filled in with sand from these processes I've been talking about. So the flood shoal, even though you saw that in this earlier map of yours, I think it was much straighter before that period of time. That's why I said going back to like the 1929 map here, you can see the channel looks fairly straight here. And we have that little island in that little, you know, baylet there that's always been in all those photographs until it pretty much got shoaled in in the 1960's or so. Page 20 of 69 161 2A 3 August 16, 2012 And so in looking at that, the channel has been straighter in the past. And I'm not trying to force the channel to go to a position that it wasn't in before. We are bimming the channel a little bit in the center, and it's not 100 percent straight. But I think that from what all the information we have, we're putting the channel back in the location that it has been before, and it might have been 80 years ago or 100 years ago or something of that nature. The problem is this inlet's always been dynamics and always been moving in a direction, and we're just trying to bring it back to an earlier period and then hold it in that particular location. CHAIRMAN STRAIN: Okay, well, just that statement bothered me, because the analysis to show that the S -curve was not the natural alignment wasn't sufficient in the documentation that I read or photos that I saw, and that was a concern. But I understand your position, so we can move on. In your responses to the RAI, and it's on Page 28, you had a -- and I know -- I'm not expecting you to have this in front of you, so I'm going to read it. It was .15 to your 33 -A question: The County is hesitant to agree to a mitigation or contingency plan similar to Stump Pass. Great statement. You probably knew what it meant and so did DEP. But for us reading it, I don't think any of us know what Stump Pass is or what we've seen. Can you send that to us too? MR. KEEN: I think I can explain it in two sentences. CHAIRMAN STRAIN: Okay, that might be just as well. MR. KEEN: Basically at Stump Pass they're spending a million or more dollars to mitigate something on parks land. And the park service down here knows what was going on at Stump Pass and they wanted to get monetary or other guarantees that we didn't think was justified for Delnor- Wiggins State Park. They wanted us basically to guarantee a nourishment project on their beach using the white sand that's 33 miles away, and we didn't think that level of mitigation was required. And so what we said is we didn't want to do a Stump Pass mitigation, because the level of problem at Delnor - Wiggins Park, if there is one, is much, much smaller than the Stump Pass situation and they shouldn't -- we shouldn't need to go to that level of guarantees by the county. By the way, DEP will still hold us to, you know, giving an adequate amount of sand to both parks. And so we're not off the hook, but we don't have a promissory note in a sense as part of the plan guaranteeing the park service shoreline and the way it is today forever. CHAIRMAN STRAIN: Okay. MR. KEEN: And if you want me to -- CHAIRMAN STRAIN: I don't need that. MR. KEEN: I don't know if I have a particular document. CHAIRMAN STRAIN: That's find. I just wanted to -- I didn't understand what it was. I thought it was something more to do with the dredging aspects of the project. I understand now it isn't, so that's fine. And that's all the questions I have. Just a comment. I had mentioned to staff earlier that this ST permit review has its limitations for this board. One of the things is, that the financial parts of it are not necessarily part of our consideration. But you introduced them into the picture today, which I didn't see those in our book. So without those, I sure haven't had a chance to chew on them a little bit. Not that I wanted to, but because you introduced them, it kind of opened the door. The only thing I'm going to mention is that whatever action's taken today, I'm going to try to see that we exclude any reference to the financial parts of it, because I don't think we've had time to study that, nor was that part of our purview. You guys by bringing it up unfortunately opened the door, and shouldn't have done that, but -- MR. KEEN: I thought the engineering report was part of a reference to your package and -- CHAIRMAN STRAIN: I didn't see the -- MR. KEEN: -- and all the costs are in the back of the engineering report. CHAIRMAN STRAIN: They may have been. I could have -- there's been what, 300,400 pages? So yeah, it could have been missed. MR. McALPIN: We had a request to provide some financial information. That's why it is included Page 21 of 69 161 2W August 16, 2012 in the presentation. CHAIRMAN STRAIN: Okay, was that from staff? MR. McALPIN: I believe that was from -- CHAIRMAN STRAIN: And if it is, that's -- I just need to know why you would have -- MR. LENBERGER: For the record -- CHAIRMAN STRAIN: -- suggested that for this Board. MR. LENBERGER: -- Stephen Lenberger. It was a request I had with Commissioner Ebert. She was interested in some of the financial aspects, so-- CHAIRMAN STRAIN: Okay. You might want to address things that aren't part of our purview to the individual board members so that we don't get off on tangents on things that aren't under our review. Thank you. Okay, now, do we have any other staff people who are going to be talking on this issue? MR. LENBERGER: No, I believe that concludes our presentation. COMMISSIONER SCHIFFER: I have questions. CHAIRMAN STRAIN: Go ahead, Brad. COMMISSIONER SCHIFFER: Yeah, and it's from the prior presenter. CHAIRMAN STRAIN: Okay. COMMISSIONER SCHIFFER: From Coastal. MR. KEEN: Yes, sir. COMMISSIONER SCHIFFER: In your modeling, have you studied what the condition of this inlet would be after different kinds of stonns, hurricanes, stuff like that? MR. KEEN: I think we did run a storm or two. And in my memory there wasn't a big difference other than stonns move a lot of things around quite a bit. One thing we do, when we modeled with this Del 3 -D model with storms, we usually just do the storm and maybe a little bit afterwards, as opposed to running, you know, like a four -year event or longer than we do with the other ones. And it didn't present anything that we weren't expecting, because I remember it right now. And I'd have to go back and refresh my memory in particular. COMMISSIONER SCHIFFER: Okay. But the situation is you had four designs. Did any design do better protecting the inlet from storms than the others? MR. KEEN: Usually we just run the existing condition and the selected condition with stonns if we do that at all. And I know that DEP is changing their standard on that, but I don't remember particularly what we did in that regard right now. Actually, the number of alternatives we ran was like 14, 20 or something like that in that 2009 period. And I don't remember all of them right now off the top of my head. COMMISSIONER SCHIFFER: Okay, thanks. CHAIRMAN STRAIN: Paul? COMMISSIONER MIDNEY: I have a question. When I go to the park and I stand at that inlet, I see that when the boats pass, the large boats, that they create a lot of waves. And in your engineering report you don't mention anything about what the stress on the shoreline is that is boat induced. Is there any significant stress when large boats pass and you can just see the big waves shaking the mangroves and hitting the shoreline on both sides? MR. KEEN: I think that the currents that are already existing in the inlet, especially at the storm levels, probably dominate. And unless there's a particular reason to believe that boat wakes are causing additional studies, we usually don't look at them. And that's because usually the waves and the currents that are naturally occurring, especially at spring tide or during storms, just dominate so much more. All I could think is that maybe they facilitate the shoreline adjustment that's going on in regards to the erosion. Page 22 of 69 161 2A i August 16, 2012 But if you look at the profiles against the north bank, they're very steep right now. And so if the boats were really causing a lot of problems there, I would expect them to be more flattened than what we're seeing them during our surveys. And so we didn't look at that in particular. CHAIRMAN STRAIN: Okay, anybody else? (No response.) CHAIRMAN STRAIN: We're going to go to the public, but let's take a break first. We'll come back at 10:40 and resume the meeting at that time. (Recess.) (At which time, Commissioner Ahren is absent for the remainder of the day.) CHAIRMAN STRAIN: Okay, if everybody will please take their seats, we'll resume the meeting. When we left off we were finishing with a presentation by the staff and the professionals hired. We're now going to go into the public speakers. We'll start with those that are registered and then I'll ask for any general speakers who may not have registered. Some of you I believe were sworn in. If you weren't, when you come up to the podium please let us know so you can be sworn in at that time. Ray, you want to -- and use either podium, whatever's closest to you, as Ray calls you one at a time. MR. BELLOWS: Doug Fee. MR. FEE: If I may? CHAIRMAN STRAIN: Doug, we're not going to be able to read this. Oh, so you like the term S -curve too, huh? MR. FEE: Yes, of course. Good morning. For the record, Doug Fee. I've lived up in the Wiggins Pass area for 13 years. I've handed out some information to each of you that I wanted to put into the record. All of the information provided has been introduced several times during prior meetings. I appreciate being able to speak to you today. I also appreciate each of you serving the community and volunteering your time to planning issues. I know how much time it takes to study and understand the issues. I actually was given the book by Bill Vonier, the Wiggins Pass Book. He's not here today. So I understand the volumes of information you were given. I did read it to some degree. And the information that I had provided, I would like to try to point out a few items. First of all, the zoning map, which looks like this, it's the longer -- you will notice that there's ST lands, that is the blue hatch, here. And one thing I wanted to point out on the zoning map is the ST overlay also covers water. It's not just the lands but it's also submerged lands. Both north and south of the pass you also have GMP language in the COME, goal 10, which I give you a copy of goal 10. If you have not read it, obviously in Section 10.3.1.5, which I'm just going to read this, it says: All new development proposed on undeveloped coastal barrier systems shall be reviewed through the county existing special treatment zoning overlay district. Objective 10.3 and its accompanying policies shall serve as criteria for such review. Okay, so you want to read goal 10. I would also point out Policy No. 10.4.3, which is on the next page, and it says: Collier County shall prohibit activities which result in man - induced shoreline erosion beyond the natural beach erosion cycle or that would deteriorate the beach and dune system. Now, it further goes on to say: Implementation of this policy will be based upon available scientific coastal engineering literature studies that have established benchmarks. Okay. So I wanted to point out some of -- there are -- also on this map you will notice it's conservation district. That is the zoning. And I wanted to real quick read you, it says: The conservation district, the purpose and intent of the conservation district is to conserve, protect and maintain vital natural resource lands within unincorporated Collier County that are owned primarily by the public. And it further goes on to say: All proposals for development in the CON district must be subject to rigorous review to ensure that the impacts of the development do not destroy or unacceptably degrade the Page 23 of 69 161 2p, August 16, 2012 inherent functional values. The CON district does cover the Wiggins Pass and Barefoot Beach areas, okay. Development. You wonder why -- this is part of the water, the dredging -- why are you hearing this. Well, because your codes say this is development. In your codes, and let me just find that, the definition of development, it says: The carrying out of any building activity or mining operation, the making of any material change in the use or appearance of any structure or land, okay. And it also goes further to say in C: Alteration of a shore or bank of a seacoast, river, stream is included in coastal construction. So you have a construction project here. While it appears to be under the water, it is still part of this ST meeting and it is a development. I would ask you each to look at the minute detail of the construction that's being proposed. There's a lot of information I know you've been given. But you need to understand where the equipment's going to be located, what is going to be done. You're creating a dike, you're removing sand, you're removing maybe layers of limestone. Okay, I belabored that point. The next point I want to make is there's a deed restriction in the lease or in the land on the south side of the pass. And very quickly here, I will find it, okay, in the park having -- the land is owned by the state. But the parks have leases with the Bureau of Land. And there is a legal description on this land. And in the legal description it says: This conveyance is subject to a condition and restriction that is strip of land 200 feet in width running across the entire width of the above described land from the Gulf shore east to the side westerly of the agreed boundary line, lying immediately south of Wiggins Pass along the north side of the land. Described and forming part shall not nor shall any part of said 200 feet in width be built upon by any buildings or construction whatever. And this is perpetually running with the land, okay? Now, why is that important? You'll find in your -- if you read your information, the state makes a comment that there is this deed restriction. It also states that in its review it doesn't feel that this area that the project involves is in the 200 feet. And I believe that it is in the 200 feet, okay. So you may be prohibited by the very deed restriction in the legal description, okay. And I have an email from the state that says, as per the restriction in the legal description of the lease, it is still valid, nothing has changed. So the state's admitting that you have this deed restriction. CHAIRMAN STRAIN: Didn't you just say though that the state didn't think we were in the deed restriction but you think we are? So if the state's admitting that we have the deed restriction, does that mean they're now believing we are in the deed restriction? MR. FEE: The state has stated to me and to the county in emails that it does not feel that the project will encroach into the 200 feet. But I believe that -- and I have a map, it's provided by the state. I didn't bring it with me. But the crosshatching of that 200 feet does not include the S -curve area. It comes to the mean high water. The question becomes if you look at the construction detail of what they're going to do, are they going to do construction on the land or is it all going to occur in the water? Okay. I also wanted to point out, I provided you with a legal letter. It's a three -page document. It's from Mimi Wolok. I've put that in the record a few times. Obviously you're not going to have time to read it. But I wanted it in the record. You do have OFW, which are Outstanding Florida Waters. You have turbidity issues. Basically I understand what Commissioner Mark Strain was saying as far as the economics. Now, you will hear from others that -- CHAIRMAN STRAIN: Me and economics? What do you mean? MR. FEE: The financial part of this. CHAIRMAN STRAIN: Because I'm Mark Strain. MR. FEE: I'm sorry. CHAIRMAN STRAIN: You're talking to me, so I was assuming you meant me, Doug. MR. FEE: Mark, you made a comment earlier saying that you have to be careful to not just consider the financial part of this. While that is a factor, you can't base what you're going to do, I believe, on just the Page 24 of 69 16I 2AJ August 16, 2012 financial matters, you have to look at the -- CHAIRMAN STRAIN: Right. MR. FEE: --base loss. CHAIRMAN STRAIN: Yeah, the financial is not an issue for an SD permit application that this board reviews. MR. FEE: Okay. CHAIRMAN STRAIN: So the fact that they presented it opened the door, but it doesn't mean we have to base our decisions on it. MR. FEE: Okay. And the reason why I raise that in several meetings, that has come up. And I understand that there are financial matters to this. I am a boater, and you have to think of the safety, you have to think of the economics. But right now you have to look at your Land Development Code, your Growth Management Plan. The only other comment I'd like to make is earlier there were letters from the state, DEP, Bureau of Land Management, parks. I say earlier, couple of years ago, year and a half ago. In pre- meetings there were concerns by the state on what the effect this project would have on Delnor - Wiggins, which is the south side. They were concerned that this project may erode that area. And there are documents that state this. Now, Coastal Zone Management will stand up here and say we've ironed out all the details and we're going to be issued the permit. But I can tell you that the state in prior correspondence to the county had a doubt as to whether or not this project would continue to erode or -- and so you have to be careful with your local laws that say don't do anything manmade that's going to create more erosion in this issue. And if you have a doubt, just say no. Because you may be sitting here 10 years from now saying what happened with Wiggins Pass, and this I believe is the first time you've really had to weigh in on this type of project. Thank you. CHAIRMAN STRAIN: Any questions? (No response.) CHAIRMAN STRAIN: Doug, your letter represents a group called Wiggins Pass Conservancy, Inc. I haven't heard them. Are they a new group or -- NM. FEE: They've been formed for, I don't know, five or six years. CHAIRMAN STRAIN: Have they? Okay. Is that the old Estuary group? MR. FEE: I was on that group, the Estuary Conservation Association. They changed their naive, I don't know what year it was, maybe 10 years ago, and -- CHAIRMAN STRAIN: Didn't they change it to this, this name you've got now, Wiggins Pass Conservancy, Inc.? MR. FEE: They changed it to the Estuary Conservation Association. I was on that board when they did that. CHAIRMAN STRAIN: Right. MR. FEE: Later on we formed the Wiggins Pass Conservancy through the State of Florida. So not to be conflicted with the ECA. CHAIRMAN STRAIN: The State of Florida seems to show that the Wiggins Pass Conservancy, Inc. had a name change from the Estuary Conservation Association that you just mentioned. So it looks like this is that estuary group that's evolved over time. MR. FEE: What I will tell you is I'm an accountant, which has no bearing on this meeting, but I have incorporated so many entities just as an accountant. And the state will not allow you to incorporate an entity if that entity name has been used in a prior five -year period. So after five years if an entity had that name, that name becomes available to any and all people. So whether they did a name change or not, the State of Florida did the name change but the fact that there was no use of that name then opened up the name to another group. CHAIRMAN STRAIN: I was just curious who this group is. I know you, I don't know the others. So thank you. Page 25 of 69 161 2p 3 August 16, 2012 MR. FEE: Thanks. COMMISSIONER SCHIFFER: Mark, I have a question. CHAIRMAN STRAIN: Go ahead, Brad. COMMISSIONER SCHIFFER: Doug, I have a question. And, you know, you show up in all if these stakeholder meetings and stuff. What's your opinion on the situation here? MR. FEE: Well, you have a tough decision. You are the Planning Commission so you have to look at your Growth Management Plan and your Land Development Code, which is difficult, because if you only look at some of the language it steers you to not do this, okay. I asked Joe Moreland here before we were speaking, do you have a coin? And he said no. The reason why I needed the coin is because I could stand here and flip the coin. I don't have an answer whether it's going to work or not. I'm a citizen who follows these meetings; I go to the meetings. I don't go to all meetings. I have lived in the area, been on, you know, different community -- and so to answer your question, I have my doubts that this will actually work. And so then when you throw in the financials of it, if we've spent $8 million in the past and we're going to spend $6 million in the future, there's a part of me that's standing here saying time out, what is actually going to work. And, you know, when you put a dike against an S -curve that is natural, how long is the dike going to stay there? You know, are we going to find that that material just -- I don't know. Anyways, thank you. CHAIRMAN STRAIN: Okay, next speaker, Ray? MR. BELLOWS: Joe Moreland. MR. MORELAND: Good morning. I am Joe Moreland. hi the way of disclosure, I am a member of the Coastal Advisory Committee. And in that capacity, I was appointed as the chairman of a sub - committee which was overseeing the Wiggins Pass issues that you've got before you today. Additionally, I -- when I walked in here, I thought I was the president and had been for almost six years of the Estuary Conservation Association, Incorporated, a nonprofit organization within the State of Florida who has a charter bylaws, all of which pertain to the Wiggins Pass estuarial waters and the flood plain of it. That's where our efforts are. I've been involved intimately in this process since essentially day one. And you might think from what I have read off to you here of the things I'm involved with, yes, indeed, they've all been focused on the Wiggins Pass, its estuary, its economic implications, its environmental implications and its boater safety implications, all of which have been assumed either directly or by law by the County of Collier to undertake the best interest of both man and nature in the preservation, the maintenance, and I dare say I add the word enhancement of those estuarial waters and their tangent lands. The testimony that you just heard raised the question of -- which frankly I'm a little dazzled by. We've certainly not had a chance to get it and I couldn't quite follow the total logic in it. But having at one point been an attorney heavily involved in environmental law at the federal level and drafting the Clean Air /Clear Water Act, and in being heavily involved in the writing of the administrative federal regs which implemented those two acts, one of the big things that always came up is that old legal reference de minimis non curat lex, that sometimes in a public hearing and sometimes in the presentation of the case somebody latches onto something that's that big in an issue that is that big. And it's a perfectly legitimate thing to look at that and recognize, after you've applied your own thought processes to it, that that is so de minimis that the law will not recognize it. Now I'm not urging that that be done. I haven't seen this. But this has popped up, what you've just heard this morning. I'm going to pass that, because in my own intuitive judgment that is a de minimis non curat lex thing that has been examined and scrutinized by all. It is essentially as presented as an issue to you, it is a legal question. And I am not the person to resolve that question. But that's certainly my personal and retired professional opinion. I know you brought up the money part, and I quite agree, Mr. Chairman, on your comments there. Page 26 of 69 161 2A3 August 16, 2012 But I think that there has to also be a holistic view by each of us and all of us as we address these issues that do tend to put man in opposition to nature. And we certainly have a number of people who thrive on pursuing that in a way that the two must collide and there must be a winner and there must be a loser. I don't believe that. And my experience is that with a degree of common sense and adherence to the law and an awareness of what is the best interest for the community, and at sometimes cost savings, that indeed both can be fully satisfied, if not totally and completely 100 percent, then essentially at least down to the de minimis point for the decision -maker who is truly and legitimately confronted with a choice that is that, that narrow. Now, what about Wiggins Pass? Let's look at the environmental side of that. Wiggins Pass and the estuarial waters that flow are getting worse. One of the things that really needs to be done and we are looking at it -- as ECA I'm speaking now, Estuary Conservation Association, Incorporated. Water quality. The need for protection of the flora and the fauna, all of which has to do with water quality, all of which has to do with erosion and so forth. If you look at the Barefoot Beach area we're talking about that comes up here, you see all these big mangrove trees falling over into the water. Clearly something needs to be done on that. This project isn't going to address that directly, but it will be providing an ancillary support for mother nature, not for roan. The water quality -- the question of whether or not the ebb and flow and the flushing of the waters to any degree that would tend to enhance water quality and erosion control, there are those who are might say no, it won't, there will be those who say it will be de minimis. There are those who think it has some sincere potential to it. Clearly the Water Turkey Bay and these areas that Turkey Bay is not flushing because man has gone in and barred it off from going down, a big mistake environmentally. That's where the guns should have come out. The guns shouldn't be out for this. But let's move on to two other things that really have a lot to do with our environment, and in fact in an economic sense they have a lot to do with the ability of the county to protect mother nature in the days to come, and that has to do with the financial resources of this county and the continuance of them in desperate times to do enhancement for mother nature. You've got a community that is a riparian property owner community around the Wiggins Pass estuarial system is that worth well above a billion dollars in property assessment, hundreds of thousands of dollars to the county in tax, tourist attractions, bringing the snow birds down. I point one example, which is the Aqua, the new multi million dollar high -rise. But it's been built, and it is attracting a lot of people. But I am here to tell you that being involved with that -- with them and having them on the Board of the Estuary Conservation Association, that I speak of what I know. They are losing sales for no other reason than the fact that Wiggins Pass is unpredictable. We have to deal with reality here. Wiggins Pass area, as all areas similarly, are boating communities. Like it or not, they are. There is presently a notice to mariners by the Coast Guard warning people about Wiggins Pass. It was about a year ago that I was privy to the republication of the every two -year book on Gulf Coast Boaters Guide, by that or some other name, in which they were planning to mark that as Wiggins Pass as being dangerous and non - navigable. We were able to persuade them to hold off on doing that and to rely on things as they have been rather than to make a statement like that, which would be, let's just call it, bad publicity. I go back to the sale of these condos and all. They fall through for that very reason. Because that is denying District 2 of Collier County of potential residents. The three -foot boat. DCA and the Pelican Isle Yacht Club initiated that all slips that are sold -- and I want to keep you in mind too, I digress, in a moment. There are 1,700 wet slips at the Cocohatchee Wiggins Pass Estuary, 1,700 of them. CHAIRMAN STRAIN: Mr. Moreland -- MR. MORELAND: You've also got -- I'm running out of time. CHAIRMAN STRAIN: Yeah, if you -- I mean, we're not going to stop you, just kind of start getting towards a conclusion, we'll be finished up. Page 27 of 69 161 2AJ August 16, 2012 MR. MORELAND: Okay. Well, I'll certainly stop for a lunch break. CHAIRMAN STRAIN: Well, we try to provide everybody an opportunity, but we've got to have some limitations, so sorry. MR. MORELAND: I was just hoping to cover them all. No, I apologize, I am a rather windy devil. But that was clever, you got me off my train of thought. CHAIRMAN STRAIN: I didn't mean to, sorry. MR. MORELAND: That's not going to help your cause. Anyway, I think your point is well made. You know what I'm saying, you know the trend I'm on, you know why I'm saying it. We've got a lot of support for this. Speaking for our organization, we want to move off from this issue and get into building oyster beds and getting seagrass out there, but this is consuming everybody's time and efforts. And I want to tell you one other thing, and it's a sense of a political sense. Nothing to do with the election. But my acquaintances from various capacities within that community that I occupy, they are getting downright totally frustrated and ready to give up. They're moving out. Their boats are moving out. They are leaving that. And slips will not sell. And some of those slips are very expensive, a couple hundred thousand bucks, and they're down to next to nothing. I think my time is up. I appreciate your listening to me and forbearing. And I share with Doug the appreciation for the task that you all perform. It's one of the most important ones I think that the county has. Thank you, sir, and I hope you seek clarity in this. CHAIRMAN STRAIN: We have one question for you, sir. COMMISSIONER SCHIFFER: Yeah. In the Aqua the concern, is the problem with the navigability or is the problem with the depth that's allowed in that area? MR. MORELAND: The two are very hard to -- well, it's navigability, obviously, but that's -- depth is the principal thing. We have -- this -- we are making a major effort to ensure that anybody who puts a boat into that arena there signs an acknowledgment that that channel now and forever will be maintained at a three -foot depth navigation under the formula that Steve and Gary pointed out, the eight or so foot, which is a Coast Guard standard of how you arrive at what it is. The problem we have is the channel meanders out there. It is a foul weather haven where boats come in quickly to get in out of the storm, and it's designated that in the charts. And they come in and hit a sand bar there that may not have been there when they left, or the tide came down just enough that it's there now. Over the last season when they were there it wasn't there. And we're always working with -- to try to put in temporary stuff, da da da da. But the answer is, it's the total ambiguity for planning purposes of what is that pass going to be like after we buy a slip. After we buy it can we get our boat in and out and when can we do it? Most of those boaters are willing to do high tide /low tide considerations. But a meandering pass is a different thing. And oftentimes -- well, there's many anecdotal situations. Thank you, that was a lot of words. COMMISSIONER SCHIFFER: Thank you. CHAIRMAN STRAIN: Thank you, sir. Oh, Tom? MR. EASTMAN: So you're for the dredging project? MR. MORELAND: Yes. As we say in West Virginia, indubitably. I'm glad you got that on the record. CHAIRMAN STRAIN: Thank you, sir. Next speaker, Ray? MR. BELLOWS: Dick Lydon. MR. LYDON: Morning. Usually when I come down here for a 9:00 meeting I wind up at 4:00 in the afternoon making some comments. But it's nice to be here. I will not take a lot of your time. Page 28 of 69 161 2A 3 August 16, 2012 My name is Dick Lydon. I am a resident of Vanderbilt Beach. I bought a home there in 1976, and at that time I contributed to the Wiggins Pass Conservancy, now the ECA. And then we had our dredging fund, that was long before TDC came into play. And the reason we were concerned and are still concerned about Wiggins Pass is it directly relates to the property values in Vanderbilt Beach. The tourist tax was passed with some amount of consternation by the hoteliers. But somehow or another I became a member of the city /county beach committee, and then the chair of that city /county beach committee, and worked on the fair distribution of TDC monies. We had a lot of fun with museums and beaches and all that other good stuff, but we did manage to do some work in inlet management. One of the things that was accomplished while I was chairman, which I have taken some heat about from various and sundry people, was exactly what we're talking about today, straightening the Turkey Bay area. Turkey Bay had a very wide turn. And when I came down here it was kind of easy, they were keeping that long winding thing open for their commercial fishermen by hooking onto an automobile engine when they went out in the morning and dragging it through the pass through Turkey Bay, and then unhooking it. And when they came back in in the evening they hooked on again, and that managed to keep the sand fairly close and they could get in and out. Then we came along and in 1995,96 we dredged Turkey Bay and south channel. We made it a straight channel. And everybody said you're nuts. You can't dredge that to a straight channel, it will fill in in a year. As I went out a couple of weeks ago in my boat, 16 years later, I've still got my three -foot boat running through there in good shape. So straightening out makes some serious sense. And actually, during the days when I was on the beach committee, we tried to get DEP to let us saw off the north end of Delnor- Wiggins Pass, that big sand bar in there, but never, never could get them to do that. The other thing they kept saying at that time, that's too far back, we can't use TDC money to do that. Which I always thought was kind of funny. We finally straightened the south channel in Turkey Bay and it's working fine. We are supported in this request by The Conservancy of Southwest Florida. They have -- and Nicole and I have had our days in court on various and sundry issues, but I think they believe, as I do, that this is the time to do this. Moving forward now will accomplish three major goals: One, it will maintain a navigability and boating safety in Wiggins Pass; it will protect the property owners' value in Vanderbilt Beach and the other inland areas that depend on access to the Gulf; and it will assist in the efforts of ECA and others to maintain and enhance in land water quality. One other comment that was made. I believe the Chairman indicated that maybe that south channel straightening had something to do with the erosion on the north side of the pass. I can tell you that our water quality in Vanderbilt Beach, which has been going on for some 15 years, did not show any change in water quality in the south end of Vanderbilt Beach. It still takes 26 days to turn the water around in Vanderbilt Beach. I'd like to thank you, ladies and gentlemen, for listening, and I would ask that you positively vote for this project. Thank you. CHAIRMAN STRAIN: Thank you. Next speaker, Ray? MR. BELLOWS: Nicole Johnson. MS. JOI INSON: I will have to admit on the record to being a few minutes late and I need to be sworn in. CHAIRMAN STRAIN: That's one reason I said if you come up, make sure you're sworn in. So I saw you come in late. Would you mind swearing her in. (Speaker was duly sworn.) Page 29 of 69 161 2A-3 August 16, 2012 MS. JOHNSON: Thank you. Good morning. For the record, Nicole Johnson here on behalf of The Conservancy of Southwest Florida. The Conservancy sent you, the feedback I got, was a rather lengthy letter on this subject. CHAIRMAN STRAIN: No, 22 pages. That ain't lengthy, that's like a whole book. MS. JOHNSON: Attachments. The attachments made it lengthy. COMMISSIONER HOMIAK: I don't mind it, Nicole. MS. JOHNSON: And I think the bottom line of that letter is that this is a project that has been ongoing for many years, there's a lot of history involved in it. And that's why I wanted to give you that amount of detail. I know that that isn't necessarily all part of the basis for your decision today for consistency with the comp. plan and the LDC, but I think it is important because it provides that structure upon which your decision will be made. So I wanted to give you all that information and to let you know that The Conservancy has been involved in the Wiggins Pass estuary system and the designation of Outstanding Florida Waters in that area, and we became very involved in this new dredge template, the new dredging permit back in the 2007/2008 time frame because there was a lot of discussion about how it moves forward and will there be structures involved. The Conservancy does believe that what is before you today is the most compatible solution, with the two conditions that have been attached to your staff report which condition that sea turtle nesting season will not have any dredging, it will be avoided, and that the dredging project and the inlet management plan in whatever form that moves forward will be for a maximum three -foot draft boat. We don't like dredging. I want that on the record. We don't like the concept of dredging. There are always environmental impacts with dredging. But the Wiggins Pass system has been determined to be a managed pass; it is a navigable pass. And therefore in looking at solutions for Wiggins Pass, you have to balance safety, you have to balance the economics and you have to have the environmental as really from The Conservancy's viewpoint the capstone of it all. So how do we do all of this in the most environmentally compatible manner? The alternatives: Status quo. The status quo is dredging very, very often, every two years and sometimes more often than that. There are a lot of environmental problems with that. Dredging creates stirring up of the bottom, impacts to seagrass, and with the status quo you have that sharp S -curve, which is eroding Barefoot Beach to the north. So The Conservancy wasn't comfortable with just staying in that status quo track. The other issue and consideration which in 2007 the county was moving towards was putting structures in. And The Conservancy was very quick to point out that structures were inconsistent with the CCME Policy 10.5.8 which prohibits shoreline armoring processes and encourages nonstructural methods for stabilization of beaches and dunes. So it was from that policy that I think the community came together and said let's take a look and see if we can find a nonstructural solution. A working group was formed and I think that that is often the best way to get different viewpoints together at the table to try to come up with some sort of consensus, collaboration. It doesn't always work but in this case I did. A lot of problems with structures. I put information in our letter to you so I'm not going to go into detail over that. But the bottom line was that through the modeling it was determined that the pass could be managed non - structurally. On the opposite side of that it meant straightening the channel, and we certainly did have a lot of concerns about taking what was an S -curve that was naturally there and straightening it and what would be the problems and the implications of that. There's been a lot of discussion today on this that I think helps to provide the background for why through the modeling it seems that the straightening of the channel will work, the sand manipulation will work. Dr. Orrin Pilkey, who is a beach dynamics expert from Duke University, he actually came down to Collier County in I think 2008, took a look at the pass. We did have him take a look at the county's proposal; not in depth, but his initial reaction was he thinks that that's something that could work as we move forward. So the bottom line from The Conservancy's perspective, we believe that this is the most compatible Page 30 of 69 161 2A-� August 16, 2012 alternative. We're comfortable with it. We believe it should move forward. We think it's an exciting opportunity for Florida. In Florida we tend to put in structures and jetties and T- groins. This will be one of the first tries in Florida to manipulate the sand, to do a soft engineering alternative. And I think that that's really groundbreaking, and the county should be congratulated for going this route. So bottom line, we do support this with the two conditions that have been attached to your staff report. And I appreciate your indulgence in the 22 -page letter. And if you have any questions, I'd be happy to answer them. CHAIRMAN STRAIN: Any questions? (No response.) CHAIRMAN STRAIN: Thank you, Nicole. MS. JOHNSON: Thank you. CHAIRMAN STRAIN: Appreciate it. Anybody else, Ray? MR. BELLOWS: No other speakers. CHAIRMAN STRAIN: Anybody in the public who has not spoken that would like to speak? (No response.) CHAIRMAN STRAIN: Okay, is there any comments to close out by the -- I guess the applicant or staff? MR. McALPIN: We have no comments unless there are questions. CHAIRMAN STRAIN: Okay, anybody else on the Planning Commission? Paul? COMMISSIONER MIDNEY: Will you do the dredging only on the outgoing tide, or will you do it on both tides? MR. McALPIN: We'll do it on both tides. We'll monitor the turbidity. We have strict turbidity guidelines that we'll have to monitor by. If we reach the turbidity limits we'll shut down the dredging. CHAIRMAN STRAIN: Anybody else? (No response.) CHAIRMAN STRAIN: Okay, we'll close the public hearing and entertain a motion. Anybody? COMMISSIONER SCHIFFER: I'll make it. CHAIRMAN STRAIN: Go ahead, Brad. COMMISSIONER SCHIFFER: I move we forward Petition STPL20120000168, the Wiggins Pass maintenance, with a recommendation of approval. CHAIRMAN STRAIN: Is there a second? COMMISSIONER HOMIAK: Second. COMMISSIONER MIDNEY: I'll second it. CHAIRMAN STRAIN: Okay, seconded by Paul, motion made by Brad. Discussion? (No response.) CHAIRMAN STRAIN: I'd like to ask the motion maker and the second to consider two things: One is that we accept staff recommendations, and two is that we've taken no position on the financial aspects of this project. COMMISSIONER SCHIFFER: I agree. CHAIRMAN STRAIN: Paul, is that okay with you? COMMISSIONER MIDNEY: Yes. CHAIRMAN STRAIN: Anybody else? (No response.) CHAIRMAN STRAIN: With that, we'll call for the -- in those in favor, signify by saying aye. COMMISSIONER SCHIFFER: Aye. COMMISSIONER KLEIN: Aye. CHAIRMAN STRAIN: Aye. Page 31 of 69 161 2p 3 August 16, 2012 COMMISSIONER MIDNEY: Aye. COMMISSIONER EBERT: Aye. COMMISSIONER BROUGHAM: Aye. COMMISSIONER HOMIAK: Aye. CHAIRMAN STRAIN: Any opposed? (No response.) CHAIRMAN STRAIN: Motion carries 7 -0. Thank you all very much and we will -- MR. McALPIN: Thank you, Mr. Chair, thank you, board members. CHAIRMAN STRAIN: ** *Okay, next item up is a report under new business by Dan Summers. And we are going to take a lunch break, but I'd like to finish this up first, because I know Dan, it's his busy season. Not that any season isn't busy for him, but hurricane season is a particular element. So this is a presentation of the Collier County Inventory and Shelter Space Availability by Emergency Management. It's a result of questions raised by this commission during the last AUIR. So with that in mind -- Michael, are you making the presentation? MR. BOSI: Thank you, Chair. Mike Bosi, Interim Director of Planning and Zoning. Just going to provide the brief introduction to give you a little context. Within the memo that was provided within the material of your agenda packet, it was indicated last January during the EAR review of the CCME element of the Growth Management Plan, the Planning Commission had asked to see the available inventory of shelter space. We've worked with emergency management. They put together the information of the inventory. And as you know, Dan is here to be able to address individual specific questions that you may have in relationship to the inventory. And I'll be here for any questions you may have related to the Growth Management Plan implications and the policies and some of the discussions as they may go related to that. CHAIRMAN STRAIN: And thank you. It is the EAR, not the AUIR. So I got my acronyms mixed up. MR. BOSI: AUIR is next month. CHAIRMAN STRAIN: Right. I was thinking about the last one. And you and I have had some comments and questions going back and forth, because I had a lot of issues that we spoke about on the phone. And sometime before this is over I'd like your acknowledgment that Policy 12.1.3 could have some verbiage changes that will resolve most of the issues. MR. BOSI: I do. And I actually have some calculations that would further justify the type of changes that we had spoke about. At the end of the discussion point I'll address that with the full Planning Commission. CHAIRMAN STRAIN: Then that will save me a lot of going into detail I don't need to get into then. Thank you. MR. BOSI: Sure. And with that, Mr. Dan Summers. MR. SUMMERS: Mr. Chairman, Commissioners, good morning. Dan Summers, Director of the Collier County Bureau of Emergency Services and Emergency Management. And yes, sir, we are doing a great job of keeping the hurricanes out of the Gulf for now. COMMISSIONER EBERT: Keep it up, Dan. MR. SUMMERS: So we'll work on that and take credit where credit's due. Mr. Chairman, you and I, we did have some considerations and some discussions related to the sheltering. And I think I'd like to just recap a couple of key points if I may, sir, in this process. In the policy which we had some discussion on related to the shelter space and the lofty goals associated with additional shelter space, let me give the Commission just a short piece of history on this. In that -- following the number of the hurricanes in Florida, we always look at what is proposed shelter deficiency. And you've got multiple counties in Florida that have what is reported as a shelter deficiency for Page 32 of 69 161 2A -3 August 16, 2012 space. However, those calculations for what is defined as a deficiency of space is strictly taken off of behavioral surveys and studies. It is not empirical data. In other words, these are all planning assumptions associated with shelter space issues. So when we were in our construction boom and under heavy regulatory pressure or guidance pressure under DCA and the Florida Division of Emergency Management, there was a goal, or there was a standard requested, that counties that were seeing exponential growth try to put goals for capturing additional shelter space. And predating my arrival here, I think there were a goal of going to somewhere from 30,000 to 45,000 shelter spaces. Well, that looked good and that seemed like a reasonably achievable planning standard, and that looked good in our construction heydey. And then as you know, as our construction and growth stopped, we're not building public schools and don't have anything on the horizon that I'm aware of any time in the near future like another high school, another middle school further out in the Estates that would have helped us meet this planning goal. So -- and we've sort of rolled this issue down over the years thinking okay, well things will pick up, we'll have other construction sheltering opportunities, and that has not taken place. So as you mentioned to Mr. Bosi, I think it's important that we just --that this is not going to fit. This goal standard to try to add more shelter space right now is not going to fit and we might want to push the year out maybe five years or so to see if we can in fact catch up with shelter space as it relates to additional construction. Having said that, it's also important to realize that our message is always that sheltering, public sheltering is, if you will, we call it it's the lifeboat, not the Love Boat. It is -- public shelter is that of last resort. Family, friends, hotels well inland should be your primary focus for sheltering inland. Our philosophy is we want you to hide from the wind, we want you to run from the water. So we push you well inland to get away from the water and take cover during the wind. So that is our philosophy in terms of moving people inland. But sheltering again is that of last resort. Now, we take that program very seriously, particularly for mobile home residents and frail and elderly that either can't handle the travel distances or have limited resources for out -of- county evacuation. So that's kind of our planning and operational posture associated with that. I think the other thing to mention is that with the sheltering environment, we have a couple limitations. Number one, Emergency Management is not a regulatory body as it relates to the construction of new schools. General statute sets forth the regulations for the construction of the school buildings with the enhanced hurricane protection requirements, et cetera. I have no authority to overrule those, I only have permission to grant an exception for a facility if it's deemed that it's not going to be used or in some cases newer construction techniques where we might be asked to make a waiver on a roof deck or something like that where value engineering is an absolute necessity in order to get the building done. So we have had some of that discussion in the past, but that's -- but that is really the extent of my waiver or strength in that sheltering program. I am a consumer of the public school buildings. I'm not a regulator; I don't bring money to fund those buildings. And the statutory requirements for those constructions are part of the Florida Building Code, and I'm not a regulatory body to that. Now, I have great cooperation from Collier County district schools. They've just been a phenomenal partner. They have included us in all their discussions. We've worked -- we are a broker in some cases for mitigation grant opportunities. And if they have a renovation or a construction project and we can complement that with grant funds for improved envelope protection of those buildings such as windows and doors or shutters and that type of thing, we've tried to augment that. Worked very well with them, very cooperatively in that process. The other thing I think -- the other point to make you aware here is that really, our industry is sort of -- well, your planning requirements here specifically mention hurricane. We do a lot of our shelter planning Page 33 of 69 161 2A3 August 16, 2012 in what we term all hazard. And again, really the two that generate evacuation here for us would be obviously the hurricane threat or the wildfire threat. So just so you know, we inventory shelters in a multi - hazard perspective. The other teaching point or point I want to share with you is that these are planning assumptions that we use. And operationally, this is not about accolades, but just know that every storm has different characteristics. It's wind speed, it's direction -- it's forward motion, speed of forward motion, storm surge and the angle of approach. And so each one of those storins, we sort of model, look at that, confer with Hurricane Center and do our sheltering based on what we think is the best estimate. And usually we round up another storm category, just to be on the safe side. So we do that and make our sheltering posture accordingly. And so, you know, that pushes us, even with the new storm surge map inundation discussion, that planning document -- and again, not an operational document but a planning document -- that, you know, we'll do our filling of shelters well inland and do everything within our power to make everyone safe. Last but not least, the -- a lot of the state planning, a lot of the discussion here where we talk about let's call it gross and net shelter square footage. For state planning purposes we can count roughly 20 square feet per person. Well, if you think about that in the gross settle shelter space, that puts an awful lot of people in a building with a high density and can make that very uncomfortable with limited things such as power and air conditioning, et cetera. So while we are allowed to use a 20- square foot multiplier, we wouldn't want to do that and we'll typically use a 40 square foot multiplier in terms of where we want to put capacity. The buildings: We don't certify any buildings, and I don't think anybody does certify a building that's a shelter. Nothing is perfect, nothing is hurricane proof. Our process is is it suitable for sheltering. And that is our approach as it relates to what is most suitable. And again, my job there is to evaluate risk. Are you better off in a shelter in Immokalee or out in Palmetto Ridge area of Big Corkscrew? Are you better off sheltering there than you are if you're a mobile home resident in East Naples, and the answer certainly is yes. So we want to make sure that we let folks know we're providing you the best safe haven, the least risk that we have with the available inventory, because we know for example mobile home is not where we want you to be during a significant storm. So I just wanted to make sure that you understood the framework of which we address that and how difficult it is with all of those variables and all those things that we do, that it is in fact a tough fit. And to give this particular -- our goal here, you know, to make sure that one is a guarantee of the other. So we have those planning concepts, we have that mode of operation, and we have these lofty goals here. And I think those, as we discussed briefly, that those goals ought to be extended. I don't want to lose sight of not gaining additional shelter opportunity if new construction venues open up. But I think honestly we don't have a realistic expectation where we are today. Thank you, sir. CHAIRMAN STRAIN: Anybody have any questions? COMMISSIONER SCHIFFER: I do. CHAIRMAN STRAIN: Go ahead, Brad. COMMISSIONER SCHIFFER: All the shelters on the list, do they meet the Category 4 of the Building Code? MR. SUMMERS: Sir, here's -- let me tell you what we know and don't know. And I have no way of determining what they -- and nor am I required statutorily to know that. And that sounds like a flippant answer, but let me clarify. There are -- number one, the school districts are -- it is suggested that they report to us what those building standards were or any certificate at the time of completion. The bulk of the facilities that I use and are looking at are post 2004, which I believe was the ASCE standard, and I don't pretend by any stretch to be an expect on code. Do they meet Category 4 or 3? The answer is no. In most cases they will probably be in the 115 mile an hour range. And with newer construction and new enhanced -- the Hurricane Enhancement Code is Page 34 of 69 161 2A 3 August 16, 2012 the Florida Building Code plus 40 miles per hour. And again, there's certain protection factors, and as you well know there's a whole matrix of discussion there that, you know, the newer construction is Florida Building Code plus 40 miles per hour, and in most cases plus or minus 10 miles an hour, and a majority of the shelters we've met that if they were built post 2004. COMMISSIONER SCHIFFER: But the Building Department has that information. And it's not category based on storm, it's -- you know, there's different ways in which they rank, structural loading, based upon the use of the building. MR. SUMMERS: That's correct. COMMISSIONER SCHIFFER: So that information is available on every permit. MR. SUMMERS: Well, and that would be helpful for us to have, no doubt. But when we -- our database that we work from comes from -- primarily what we work with is the state. And we also, we promote to you all, to the public a large roster of shelters. Because we want the public to be aware in a multi - hazard environment of all the candidate shelters, whether it's hurricane landfall, exiting hurricane, which would open up more shelters, or the wildfire event. But when we do operate, we tell the public based on the characteristics of the storm these are the specific lists of shelters that will be available for this specific arriving hurricane. COMMISSIONER SCHIFFER: Okay. But -- MR. SUMMERS: I'm not sure I answered your question. COMMISSIONER SCHIFFER: Well, I mean, the answer would be yes, we have a list of what categorist these are built under than the Building Code to make sure that they're all category four, which is what's required for a shelter. CHAIRMAN STRAIN: I might be able to help, Brad, with the statute. Dan and I -- the same concern you brought up is one that we had an off -the- record discussion on to help with today's meeting. The list that he provided had a lot of schools in there that I know are much older than the new codes. So I got in contact with the facilities people over at the school system. They provided me with a list of schools that they feel are up to all the new standards, and they're yet to look at the ones for the other locations. Now, that involving two things: It involves a section of Florida statute, but I also read to you the part of the email regarding the schools that are acceptable. And there's Palm Ridge High (sic), Golden Gate High, Gulf Coast High, Immokalee High, Immokalee Middle, North Naples Middle, Cypress Palm Middle, Corkscrew Middle, Immokalee Tech Center and sections of LWIT, which I believe is Lorenzo Walker Institute of Technology. Those are all on Dan's list. But the list has this multi - hazard facility use. So they're not all necessarily hurricane space, which is why we need to change the language in Policy 12.1.3 so it doesn't elude (sic) that these are all hurricane shelters. In Section 10.13.372 of the Florida statutes it's under Educational Facilities as Emergency Shelters. Let me read this because it might answer your question completely: The Department of Education shall, in consultation with boards and county and state emergency management offices, include within the standards to be developed under this subsection public shelter design criteria to be incorporated into the Florida Building Code. The new criteria must be designed to ensure that appropriate educational facilities can serve as public shelters for emergency management purposes. Then it goes on to talk about the effective day of inclusion. And it says there are exemptions, and those exemptions would be identified based on their hurricane category. So some of the schools like Naples High is an old building and it's in a higher -- a lower category storm location. It may not be appropriate for a shelter for Hurricane 4, but it might be for a fire or some other MR. SUMMERS: Right, or on exiting storm event. So -- COMMISSIONER SCHIFFER: But my point is old buildings too had to meet certain requirements Page 35 of 69 161 2A 3 August 16, 2012 for sheltering. This wind loading -- you know, essentially what you're going to come up with this category is just give you different numbers for your equations of your structural design, which has been in the code for quite a while. So, I mean, I think what would be good maybe is if you do actually try to get to the building department or the school board, look on their structural plans and it will give you what category these buildings were built under. And if they're built under the shelter categories, you're in. MR. SUMMERS: Right. Yes, sir. And we'll go back and do an additional reference to that. But even as we -- we involve the school district on a per storm basis as to the most suitable facilities, dynamics of the storm, what's going on, is this a weekend scenario in the county, is this a weekday school in session, et cetera. So we do go through that evaluation process. And again, you know, Building Code notwithstanding, as I measure risk, you know, I still know that those folks in mobile homes, as an example, are far better off even in an older school building. And one other point I want to mention, that we're -- while you may don't always -- people are lulled into the thought that we're going to put you in the gym as a dormitory style housing environment for sheltering. Well, that may be fine until we start seeing higher wind loads. If we start seeing higher -- I'm sorry, higher wind speeds. If we see higher wind speeds I'm going to move these people to interior hallways and corridors and let them take a tornadic posture during the period. So you know, and again, I do think that will be very successful, very safe, pretty much standard procedure, if you will, for all of the Florida hurricane prone counties to make use of these structures. And I think we've got very good quality structures here in the county from which to work with. CHAIRMAN STRAIN: Anybody else? COMMISSIONER EBERT: Yes. CHAIRMAN STRAIN: Diane? COMMISSIONER EBERT: I have a question for Dan. MR. SUMMERS: Yes, ma'am. COMMISSIONER EBERT: Has the new FEMA flood maps thrown in a lot of problems for Collier County? MR. SUMMERS: Yes, ma'am, it has. And it is part of our planning scenario and all of that discussions, one of the things that we have gone back and done is sort of reevaluated finished floor elevation as a component of our shelter discussion, as opposed to the flood inundation map. So where we may be seeing discussion of potential flooding, for example let's just take a parking lot of high school X. Well, I really -- it doesn't bother me if there's eight inches of water in the parking lot as long as the floor is dry if we're up another eight inches or another foot at finish floor elevation. And these have not been formal surveys, but we've used technical resources to go out and look at that. So we're paying attention not only to surge, flood, wind, and I'm also reviewing finished floor elevations to make sure. And again, we're back to evaluating risk. We might have a wet parking lot but we've got dry folks and that's okay. COMMISSIONER EBERT: I also noticed that the American Red Cross will only staff the shelters in the Immokalee area. Is that because of what they consider storm surge? MR. SUMMERS: Ma'am, that's a great question and it's a very sensitive issue with emergency managers statewide -- well, nationwide. And, you know, this -- honestly, I think their national decision here was silly and embarrassing. I think they have done that only because of the one Hurricane Hugo incident in McClellanville where a storm surge affected one of their schools. Five feet of surge impacted the school with a small number of folks there. And as a result they've sort of retreated in that process. And we're very disappointed. Emergency managers, professional emergency managers can make better operational decisions with that. Page 36 of 69 161 2A3 August 16, 2012 That said, and I will tell you that's a national issue, that's probably not one that our chapters agree with. Because they very successfully worked with us and have been great partners since day one. So it is an impact to us. We are working through that by using more agencies, more volunteers in that shelter management, more assistance than we've asked for in the past from the school district. However, Red Cross will still be there if it is an exiting storm and they will certainly take over shelter operations once the storm has passed. So we're -- nationwide we're discussing that policy in a very firm matter with Red Cross nationally. Because, you know, technology and information is far different today than it was during Hurricane Hugo. COMMISSIONER EBERT: And I agree with you. I think you should. The American Red Cross to me has been -- the Salvation Army to me is doing more than the Red Cross. I mean, they're kind of getting a little uppity in some of their things. And when I read this in here, that really upset me that they would only go out in the Immokalee area because of the storn surge and -- you know. MR. SUMMERS: Yes, ma'am. I don't want to discount the efforts of the volunteers and -- COMMISSIONER EBERT: No, no. MR. SUMMERS: -- the partners here locally. They are equally frustrated that this is a national policy issue. And frankly I just -- editorially speaking, I think there was an insurance underwriter somewhere that just said hey, let's just not do this. And I don't think that's the level of service that our local Red Cross wants to provide, number one. And number two, I've seen -- communicated with the volunteers from Red Cross that said, you know what, we'll put on a different T -shirt during that period of time and we'll help out and then afterwards we'll put on a different T -shirt if necessary to help out. So don't let that cripple the spirit and the partnership of our local agencies. Just know this is a frustration with the national Red Cross. COMMISSIONER EBERT: Okay, so it's -- okay, very good. MR. SUMMERS: But we'll get through it. Great people in this community, ma'am, that partner together and we're very proud of that relationship and very appreciative of their services. CHAIRMAN STRAIN: Okay, thank you for the follow -up. MR. SUMMERS: Thank you, sir. CHAIRMAN STRAIN: And we'll look forward to the next EAR, I guess. MR. SUMMERS: Okay, very good. Did you want to move forward with changing the date? CHAIRMAN STRAIN: Well, I wanted to talk to Mike about that -- MR. SUMMERS: Okay. CHAIRMAN STRAIN: -- in regards -- we can't do it because this isn't a GMP hearing. MR. SUMMERS: Understood. CHAIRMAN STRAIN: But we can provide Mike with enough support that when it comes back at the earliest possible date, the language can get corrected, we can suggest some things now. What date were you thinking of? MR. SUMMERS: I'd like to go five years out. I'd like to add five. I'll leave that up to Mike. CHAIRMAN STRAIN: Okay. MR. SUMMERS: And let me also just mention that we heard yesterday that State Emergency Management is doing a massive overhaul of rule making. So we may -- that is planned for the next legislative review. And we hope to get some data today. But we suspect some of these sheltering issues may actually get legislative overhaul in the next session. I'll keep you posted. Thank you again for your interest and time. COMMISSIONER SCHIFFER: Yeah, Mark, I have a quick question. Dan, I'm sorry I didn't think of this earlier, but is there any national standard as to ratio for population coastal communities as to what kind of shelter space should be provided? MR. SUMMERS: There have been some formulas. We typically I believe -- there's been Page 37 of 69 161 2A 3 August 16, 2012 questionnaires post -storm that have asked people about evacuation behavior and shelters, and that's one number. And then there's another number that said nationally kind of what we have seen per jurisdiction. However, Katrina in New Orleans being the exception. You know, we typically will look at five to eight percent of the population might take public shelter. The rest, you know, typically with family or friends well inland. And again, just to go back and look at either Charley or Wilma, our largest number out there was only about 9,500. 9,500 to 10,000. COMMISSIONER SCHIFFER: And these numbers are quite a bit higher. MR. SUMMERS: These are quite a bit higher. And so we have -- as emergency managers on the ground, we very much question the state guidance and the planning associated with shelter capacity desires. COMMISSIONER SCHIFFER: Thank you. MR. SUMMERS: Thank you, sir. CHAIRMAN STRAIN: Thank you. Mike? And I think that the policy that is addressing this issue is 12.1.3 under goal 12; is that correct? MR. BOSI: Mike Bosi again with Comprehensive Planning. Yes, Mr. Chair, that's correct. 12.1.3. And I'm happy that Commissioner Schiffer brought up the ratio, because it's the most important factor related to that individual policy. When that policy went in, it was adopted in 2007, January of 2007. So it was based upon the 2006 population projections. Looking back at the 2006 population projections, at the time for 2006 the estimate was 335,000 people. So the 32,000 people for sheltering basically was about 9.5 percent of our population, 9.7, right around there. So just under 10 percent. And then the goal where they extended out to 2010, the population that we projected in 2006, we projected that 416,000 people -- this is all permanent population. 416,000 people would be living there. And at that time the goal was to get to 45,000 people for shelters. That increased the percentage to right around 10- and -a -half percent. Going forward, we had suggested a modification that by 2012 we will have the 32,000 capacity within our inventory. We've shown that we have. But the population right now is only 328,000, estimated permanent population from April of 2012. Actually, 7,000 people less than what we had estimated in 2006. That would actually give us about a 10.5 percent of our population being able to house in shelters. Looking at our permanent populations, when would we get to that 416,000 that we had said was that next iteration for that ratio? It won't be till 2029 until we reach that population level. So extending the year beyond 2015, I'm not suggesting to 2029, but if you want to keep maintaining consistent with that 10 percent ratio, you're anywhere between the 2023 to 2027 and you're still within a percentage or a percentage and a half of that 10 percent ratio to extend out. Which coincides with the school district's plans for new school construction is not until 2021 until we have that first new school educational plan on the books. So extending it out would be appropriate at the time that -- on October 30th and 31 st is the EAR -based adoption hearings for the Planning Commission. At that time I'll develop a short little data and analysis page, just a math ratio that I just described here, that would be the justification that we would need in case, you know, DEO was looking at it and said well, why did you extend it from 2015 originally at transmittal but extend it out to 2025, whatever the Planning Commission, whatever Dan and his folks are comfortable with. We'll have the ratio, we'll have the data that shows that we're only staying consistent with the ratio that we had maintained in the original policy. And that's what we'll present to you at the October 30th meeting. CHAIRMAN STRAIN: Would you consider changing the category of shelter to multi - hazard shelter space to make sure we've covered all the bases? Page 38 of 69 161 2A3 August 16, 2012 MR. BOSI: Most certainly. I think that that discussion point was something that we'll definitely have that modification to have a truer reflection of what the intent of that policy is to capture. CHAIRMAN STRAIN: Well, we can look forward to a GMP round coming up then. So thank you. Anything else? COMMISSIONER SCHIFFER: I have a question. CHAIRMAN STRAIN: Go ahead, Brad. COMMISSIONER SCHIFFER: Couldn't you come up with a better methodology where you really look at the different regions of the evacuation stages and the non - seasonal population. And for example, you know we could have the population of the county but what's important is what population of the county is going to have to migrate out of these storm areas. So couldn't we, or shouldn't we be doing it that way rather than just coming up with 10 percent? MR. BOSI: Well, I guess -- I mean, that type of analysis, you would look at the number of structures that are within, you know, your Category 1, Category 2, Category 3. And if you really wanted to be specific about it, you're probably going to have to do some socioeconomic demographics information to say as a realistic expectation of how many of these individuals will have the -- which percentage would have the means, which percentage are living in these type of structures. I'm not sure -- I mean, if you think that type of resource commitment is justified to the benefits, well, then that's something I think staff would happily pursue. I'm not sure -- there was some logic behind the 10 percent ratio policy, and maybe I'll have to do a little bit more digging, as to what the justification was when we incorporated this policy. But at some point in time that 10 percent number, that ratio of 10 percent and having shelter space for 10 percent of our permanent population was deemed appropriate by the Planning Commission and the Board of County Commissioners. So maybe I -- I could look to see what was the justification for that. CHAIRMAN STRAIN: But aren't you going to be coming back with recommend -- Dan mentioned that the state may redo the whole -- may provide a whole new layer of requirements or lessen requirements. Maybe that will give us the latitude that you need. COMMISSIONER SCHIFFER: And the point I'm really making is that using the method that we used to derive this, which is us, we were here, proved wrong. So why come up with a way to adjust the method that proved wrong? You know. We don't need 32,000 spaces today, but we thought we did five years ago, because we assumed a bad population number. MR. BOSI: What I can commit to in terms of the resource availability and work load of staff and the limited resources we have available, was looking at the justification that was provided back when the policy was incorporated into the Growth Management Plan, see if it gives us any hints. And if it doesn't, I won't be able to -- it's that type of a project I think I don't know if I would have enough time to put that together in order to make a solid recommendation to migrate from this policy that -- at the EAR -based amendments in October. But if it's recognized that that original intent or reasoning behind a 10 percent ratio is incorrect, as you stated, well, then maybe it would be something that you would task the staff to look at for a full GMP amendment at some point in time. COMMISSIONER SCHIFFER: Yeah, that's a good start. But I just think there's a methodology that could float with times better. CHAIRMAN STRAIN: Go ahead, Dan. MR. SUMMERS: For the record, Dan Summers. Mr. Chairman, if I could just comment on that too. CHAIRMAN STRAIN: Sure. MR. SUMMERS: One of the challenges that we have also seen is the sheltering posture associated with our economic climate. When we were in good times, shelter numbers would traditionally be lower because folks had the resources to travel out of county, out of state. We are prepared, maybe, you know, if the economy is tough and the storm is significant, we may have some surge this year. So I kind of take that into account. And that is nothing more, I'm afraid to tell Page 39 of 69 161 2p 3 August 16, 2012 you, than just kind of the intuition of knowing the community on that given day as the storm arrives. So, you know, while I don't mind making a planning assumption to the high side, but understand that, you know, those constraints are made just upon the, you know, how much bricks and mortar are available to us. CHAIRMAN STRAIN: Okay, thank you for the presentation. And Mike, thank you for your help with the GMP issues. And with that, I think it's better that we take a lunch break. We'll come back at 1:00 and we'll jump into the Land Development Code amendments at that time. So we're at break. (Luncheon recess.) CHAIRMAN STRAIN: ** *Okay, everybody, welcome back from our lunch break. When we left we finished up with new business and our old business is real old business, it's the LDC Amendment Cycle 2012. Each meeting we try and knock out a couple more of them, and this particular meeting we have four. I was going to proceed through these based on the attendance of the public. There's no public here. So we'll just take them in order, Caroline, as you have provided them, and move down. So the first one is the rereview of the draft for portable storage containers. That's section 5.03.07 and the definition -- they're all in that section, so it's all yours. MS. CILEK: Great. This amendment was reviewed on July 19th by the Planning Commission. And following your direction, on Page 3 I've outlined the things that we have added or modified to this amendment. We have included a screening requirement for the Estates zoning district; provided information regarding the enforcement of the standards for containers by the County Code Enforcement division; we have described the available sizes and dimensions of the containers. I did that both for shipping containers and for PODS. Identified the temporary uses allowed by the LDC; and changed the screening requirements for containers located in industrial zoning districts to allow for those that are no more than 200 feet away from another industrial zoning district to not have to provide screening; as well as change the limitation in the container size down to 400 square feet. This is all identified under supplemental information. And I've included a table, table three on Page 6, that tries to simplify and provide an illustration of the current standards as they are today, as well as proposed standards by this amendment, just to get a bigger picture of what this amendment would do. And after that there are revisions highlighted in yellow to the code text. CHAIRMAN STRAIN: Thank you. And by the way, I wish to compliment you on a job you do, because I had people in the Estates on both sides of the issue say how well you've handled it and managed it. You approach it unbiasedly and with good detail. And I don't know what college you went to, but they taught you well. So we're glad to have you. MS. CILEK: Thank you, I appreciate that. It's a team effort, just to make that known. CHAIRMAN STRAIN: Phil? COMMISSIONER BROUGHAM: Just a couple questions. On Page 6 in the table you just referenced, table three, the second category, temporary use, no temporary permit required, how do we define temporary in that category as versus the first category with the permit, maximum 28 days but now second category is temporary use? Unlimited? MS. CILEK: That's a really good question. If you look at the first one, which is all under zoning and then it starts off with allowed at a construction site and it ends noting the Florida Building Code, that is a temporary use that is a companion to the building permit for whatever construction purposes are going on at that site. So after the construction's done, then the temporary use would be lifted and the container would need to be removed. Next one, Susan Istenes's memo back in 2003 identifies that for occupants moving in and out, a week is what she recommended. But we know there's got to be some flexibility to that as well. So those are more kind of ebb and flow type of temporary time periods, as in they're not a specific amount of time. Page 40 of 69 ,61 2A 3 August 16, 2012 COMMISSIONER BROUGHAM: I understand that. It just on the surface appears to me that someone that wanted to take advantage of that could. MS. CILEK: Certainly. COMMISSIONER BROUGHAM: And basically I said I'm a very slow mover and I haven't quite moved in or -- MS. CILEK: I mean, we're not going to -- COMMISSIONER BROUGHAM: And if that's not disturbing anybody, I guess I'm good with it. MS. CILEK: It's a really valid question. I don't know if I have a straightforward answer for you. I mean, those two are instances where really they're on your honor. If you're moving in and out of a house and you're moving to another place, you know, in Collier County or outside, then that's how long you have to use the container. COMMISSIONER BROUGHAM: I would imagine then that it would just be based upon someone making a complaint -- MS. CILEK: Yes. COMMISSIONER BROUGHAM: -- and an investigation would -- MS. CILEK: If it was no longer being used for a temporary moving purpose, yes. COMMISSIONER BROUGHAM: But since there's -- I'm probably belaboring this, but since there's no permit required, no one would really know definitively when the storage containers showed up on the property. MS. CILEK: For number two which we're talking about the moving, that is accurate. For number one with -- COMMISSIONER BROUGHAM: No, I'm good with number one. That's pretty tight. MS. CILEK: Right. CHAIRMAN STRAIN: Anything else, Phil? COMMISSIONER BROUGHAM: Yeah, I have a couple more on here; might as well get them out of the way. CHAIRMAN STRAIN: Go ahead. COMMISSIONER BROUGHAM: On Page 7, if you drop down to 5.03.07.B. 1.B. And this phrase is used in other places. Define bona fide agricultural use. MS. CILEK: Actually, I'm going to let Ray speak on that one. MR. BELLOWS: For the record, Ray Bellows. The county has put together a list of criteria that someone qualifying for a bona fide agricultural use must obtain. One of that is an agricultural exemption from the property appraiser. But there are some other things that go into making -- COMMISSIONER BROUGHAM: I mean, it's a common description. MR. BELLOWS: Yeah, there's a form that someone fills out and they are deemed to be a bona fine agriculture -- COMMISSIONER BROUGHAM: So someone would have to show evidence of that, if questioned? MR. BELLOWS: Correct. COMMISSIONER BROUGHAM: All right, fine. On the next page, Page 8.E -- excuse me, F. And drop down to item E -- excuse me, F.I I.E. And my question was again bona fide agricultural use, but in the Estates? Because this is specific -- isn't this specific to the Estates? MS. CILEK: Yes, it is. And Heidi and I identified that there would be a conflict if someone had an Estates zoned property and received a bona fide agricultural permit or exception. Then they would fall under that bona fide category. So that can happen in the Estates. COMMISSIONER BROUGHAM: Can. MS. CILEK: Can. COMMISSIONER BROUGHAM: Just seemed -- Page 41 of 69 161 2A August 16, 2012 MS. CILEK: Yeah. COMMISSIONER BROUGHAM: -- incongruous to me. That's it, thanks. CHAIRMAN STRAIN: Paul? COMMISSIONER MIDNEY: What about bnmokalee? After this came up I realized there that are some that have sort of plopped down in Immokalee. One very close to me. They have to be -- they'll just stay there unless somebody complains, right? MS. CILEK: Well, Code Enforcement does respond on a complaint- driven basis. And the future of those plopped -down containers would be from board direction and recommendation from the Planning Commission. CHAIRMAN STRAIN: And I had a lot of -- I was real concerned about this one. After last meeting I certainly understood the problem. But at the same time we got to consider people's right and freedom that we all should enjoy with our homes. When you live in a subdivided community that has like a gate or a private property, you've got generally deed restrictions. And the deed restrictions regulate all kinds of things like this, well and above and beyond code. And when you move into those places you know that. You know those deed restrictions are there because you buy into them. In public subdivisions like Golden Gate Estates we don't really- have deed restrictions and it would be nearly impossible to get them enacted because everybody that owns property would have to agree on it. So we fall back on regulation. Well, when Caroline sent this stuff out and I looked at the attachments, the regulation for storage containers is already there. Not only is it already there, it was questioned in 2003 and it was questioned in 2006, and Susan Murray -- and Susan did her job well, she was right on top of things -- she responded both times saying they cannot be permitted as permanent structures. They could be allowed on a temporary base. Temporary is in the eyes of the beholder somewhat, but they were not allowed to be permanent structure. And she reemphasized that. So I thought, okay, well, if they weren't allowed to begin with, people could have them temporarily, where is the problem? How did we get here today with several pages of new regulation on something that wasn't allowed to begin with? So I guess my first question is: How did we get here? What caused the furor that we have now? And second of all, why don't we just forget all this new regulation and rely on the interpretations that we have and fix the issues that involve the people who have already gotten them based on mistakes made. And that's the direction I'm looking to head, because I really am -- I think the intrusion we put on people's freedoms in this country as a whole but it goes right down to the individuals and every little piece of property we own, we ought to have some rights to some extent. And that doesn't -- means we shouldn't be disturbing our neighbors. But how disturbing is it to a neighbor if the neighbor's not complaining? To have someone drive down a street and start pointing at things saying I don't like any of this, that's not right. And so I would suggest that part of a solution would be we rely upon -- and I like the word bona fide -- bona fide complaints by affected parties. That means you've got to put your name on the line if you've got a problem. And if you live two miles away then you're not an affected party. And the idea that you should be out there pointing fingers at people maybe is not the right thing to do to respect peoples freedoms in this country. So I'm real concerned about the way this is going. I do not like the way it's now evolved. Basically we're asking to approve something that's a de facto moratorium. It would be so onerous to make one of these work under the conditions in this rule that it would be like no one in their right mind's going to pay that kind of money to make it work. But then if you look back at the code the way it's written today and the interpretations we have, they already said you can't do it except for temporary uses, and if you want to use it temporary, well, fine. And that works. And if someone complains, then we can take a look and see if the temporary's been going on too Page 42 of 69 161 2A3 August 16, 2012 long. But if there's not a bona fide complaint, leave people alone. They've probably got a million other things going on in their lives that are far more disturbing than dealing with a container. So anyway, I'd like to have you refresh my memory at least on how we got here today. I know how you developed the language, but how did this whole thing start? MS. CALK: Absolutely. One thing I'd like to point out is on Page 1 under reason, it goes back to how this became an LDC amendment. And that was on September 27th, Code Enforcement brought an executive summary to the Board of County Convnissioners -- CHAIRMAN STRAIN: Right. MS. CILEK: -- requesting that an LDC amendment be created to allow for portable storage containers to be an accessory structure in the Estates district. CHAIRMAN STRAIN: But why did they bring that to the Board? That's my -- COMMISSIONER EBERT: Yeah, Code Enforcement. MS. CIL,EK: And I will -- that's kind of where my knowledge starts, but I'm going to let Ray go before that. MR. BELLOWS: Yeah, I've been working with -- for the record, Ray Bellows. I've been working with Code Enforcement on this issue before they brought their executive summary to the Board. And the way they explained it to me is they have been seeing a dramatic increase in Code Enforcement cases involving these structures. And many people have been asking them why can't they have them. There seems to be a high demand for them. And we reiterated Susan's memo to Code Enforcement and they understood that it's not allowed, but they're still wanting to address the issue of all these people who want them, and so they asked the Board for direction. CHAIRMAN STRAIN: Okay. But -- and I think that what you did was the right process and what Code Enforcement did was the right process, find out what the code really says. The code says no, except for a temporary basis. MR. BELLOWS: Correct. CHAIRMAN STRAIN: So unless we get a complaint that provides for some method of timing where and when these occur, what is the problem? I mean, did Code Enforcement have cases that were generated by affected parties that were legitimate in regards to whether they were permanent or temporary, or were they permitted in regards to the staff making -- because there are -- I understand there are some that actually have permits. And were there some actually permitted? Because if those are, we should treat those like we treated that improper metal building setback that got away in the Estates for quite some time. We allowed -- the Board allowed those people to be grandfathered in because they were permitted, and they just had to do like a hedge. And it wasn't to the intensity that we're even asking here. And this is for, you know, a 20 or 30 -foot high metal building 20 feet from the property line. So I think we're going into way overkill on this whole new regulation issue, and I think we -- I think one solution might be to back off, rely on the code, formalize the interpretations into the LDC, and then look at a way to either grand -- either phase in over a period of time or fix the intrusion by those that are not consistent with their placement. You know, if someone has one but they got a permit but they don't have a hedge around it, a hedge like the metal building would require, not like you're asking for in here; because you're even stricter in here than the buildings were. COMMISSIONER MIDNEY: Mark? CHAIRMAN STRAIN: Yes. COMMISSIONER MIDNEY: If you go by the code then you won't be able to have any of them and that would really be infringing on peoples freedom. They were saying, give us a way, show us how we can do it legally. CHAIRMAN STRAIN: Well, I think just the opposite. I think that this rule has been interpreted from 2003 and 2006 but it's been on the books before that. If someone had asked they would have gotten that interpretation. Page 43 of 69 161 2A August 16, 2012 As far as can have it, yes. The rule doesn't say you can't have it, it says they're temporary, they're used under certain circumstances. The circumstances were correct. I went and checked regulation in other parts of the state and I know that Caroline's checked in other parts of the country. There is nobody that I could find that's allowing these in any areas similar to our Estates areas that I could find so far. And I checked quite a few. I sat there and went through different counties and then municipalities. And I'm thinking, they are useful and they ought to be able to be used just like you just said, but they're not -- portable storage container by its very name portable I don't think was intended to be a fixed structure in place for eternity. And we've gotten out of -- we've kind of been led into a different direction. And to add this many pages of new regulation over something that wasn't allowed to begin with, and maybe we can just fix what we had might be a simpler approach. And especially fixing the issue where we've had some permits issued. Just look at how we fixed that metal building issue and apply the same standard. MR. BELLOWS: Yeah, I agree, we could treat it that way. Because they basically would be grandfathered in. They're currently deemed now grandfathered in, because we do enforce the -- they're not allowed now. But the only caveat is that the Building Department hasn't -- I believe they mentioned this at the last hearing, that if an architect or an engineer signs and seals plans converting a pod into a structure, they would have to accept it. But -- CHAIRMAN STRAIN: I mean, that's -- I mean, we can't micromanage every single type of structure that would go into any particular property in this county. MR. BELLOWS: Yeah, I just want to make sure that was clear. CHAIRMAN STRAIN: And we have building codes that will regulate the safety of these structures. But I jut -- I'm concerned about overregulating again when we already have a code that really isn't broken, it just hasn't -- it's been missed, that's all. Diane and then Phil. COMMISSIONER EBERT: Ray, do you know how many have been pennitted? Do you have any idea? Because I know this is going to come back to us again too. MR. BELLOWS: I believe Code Enforcement has a rough idea, but I don't know if we have that. MS. CILEK: Mark, did you chat with code enforcement about the number? CHAIRMAN STRAIN: I may have. I don't remember that specifically, though, no. MS. CILEK: I think it is significant. COMMISSIONER EBERT: Really? MS. CILEK: But with a permit, I'm not sure. And from what I understand, there are a lot of portable storage containers out there. But -- COMMISSIONER EBERT: Without permits at this point. MS. CILEK: Yes, I don't know. But there's going to be a combination of both. COMMISSIONER EBERT: Well, we did talk about this. And they want to go back and discuss it with everyone. So this is going to come back again? CHAIIZMAN STRAIN: Well, yeah, but the basis under which they were to go back, this board was to produce a draft of what we felt was a code that could be implemented into the LDC for them to go back with so they got something. And the code that we've developed is so onerous and so many -- I'm not sure that it's logical. I mean, if we want to say no, why don't we be truthful and stand to the plate and say no, instead of saying you can do this, but we're going to make it so hard that nobody in their right mind would do it. And that's kind of what this code says. I would rather we look back at the code we already have and the basis for the interpretations and say they aren't permitted under any basis of permanent structures, but you can have them to use on a temporary basis, and make it simple like that. And if there's a bona fide complaint, then the response to that complaint starts looking into whether -- Page 44 of 69 161 2a 3 August 16, 2012 how temporary those are versus permanent. But why not leave everybody alone until their neighbors have a problem with them. Just to have someone drive down the street and point them out as problems, that's not justifiable. At least I don't feel it is, so -- go ahead. COMMISSIONER EBERT: We've had where I used to live a lot of people use them. But they are taken away and put up in storage. They are never left. You are allowed to keep them for a short time, one or two weeks, and then the PODS people come in, pick them up and take them to a storage center. That's really what they are used for. CHAIRMAN STRAIN: That seems to be what the original code intended. COMMISSIONER EBERT: Yes. CHAIRMAN STRAIN: Phil, and then Brad. COMMISSIONER BROUGHAM: Picking up on where you left off, Mark, if it was -- we had two different interpretations three years apart. CHAIRMAN STRAIN: They're the same. COMMISSIONER EBERT: Same interpretation. MS. CILEK: One's elaborating on the residential temporary -- COMMISSIONER BROUGHAM: We got an interpretation. And where did the confusion set in? I mean, if there was a definitive interpretation of existing code in 2003, then in reading through all of this history the attempt for this amendment was to eliminate confusion. I mean, I tend to agree with Mark's point, if there is existing regulations and it was interpreted in 2003, then who has the problem here? MR. BELLOWS: For the record, Ray Bellows. I don't believe there's confusion as -- because the memorandum or staff clarification by Susan Istenes was pretty clear. But there were some -- I believe it was prior to those staff clarification issued a building permit or tie -down permit because it was deemed to be a structure at that time. And that's I think was the genesis of Susan making her interpretation. So after the interpretation, I don't believe anybody has received a tie -down or building permit for those PODS, but there are, as Code Enforcement has indicated, many out there without any kind of permit at all. And when dealing with those residents, they found a tremendous desire for them and so they thought they'd seek direction from the Board. This amendment isn't to clarify misunderstanding in the code, it's just to allow them where they're now prohibited. COMMISSIONER BROUGHAM: Okay. I mean, I accept what you say, except I read what I read. Because this amendment proposes to eliminate confusion regarding portable storage containers and blah, blah, blah, blah. MR. BELLOWS: Well, yeah, there is maybe -- COMMISSIONER BROUGI IAM: Okay. I mean, on that ba -- I mean, I didn't clearly understand I guess that point before, Mark, that you made. And I think we're getting concurrence that existing LDC language has regulations in it that govern when you can and when you can't. And -- CHAIRMAN STRAIN: But I think part of the difference comes from some people may have put these on their property not knowing there's even a code about them. And I can understand that, because if you're not in the loop on some of this stuff, it wouldn't even seem like -- why do we need a code for a storage container? Okay. And if a whole bunch of people did that but their neighbors don't complain and nobody's concerned, until it rises to the level of a real complaint, what do we care? I mean, it's not hurting anybody. And I don't see what's the downside to just leaving them alone. COMMISSIONER BROUGHAM: It would just seem to me that it's almost like let's make an amendment so that we can lessen the number of complaints or following up on complaints to Code Enforcement. If they're -- by writing new LDC regulations here, people that want to put a portable storage container down wouldn't know any more about the new regulation than they did about the existing regulation, Page 45 of 69 161 2A 3 August 16, 2012 so-- C14ARMAN STRAIN: Probably right. And I think it actually would involve more effort on the part of staff to regulate the after - effects. Meaning it's required to have a hedge with irrigation. Well, if the irrigation goes out and the hedge dies, or two trees die and you don't have 100 percent, or if someone with a microscope 200 feet away can look over and see a peak through the leaves when the wind blows, is that 100 percent? I mean, we're getting into stuff that is bizarre for someone's private home. I mean, I can see it in a subdivision like Diane lives in, for example. She's got a gated, deeded community. Those deed restrictions are -- and you walk in there, you know that. And you're not going to have in small lots in that place someone next door doing something radical because it's instantly observed. I'm not saying that's right or wrong as to -- but, I mean, if no one's complaining, what are we making a big issue about it for? MS. CILEK: Well, I believe there were complaints that prompted the -- CHAIRMAN STRAIN: Well, then we should address those complaints. Because -- ms. ce: And I think this was how they were to address them was to allow them. However, if you want to look at the two memos from Susan Murray, then that would be -- we would codify that so that would be known they're only to be used on a temporary basis. So if Code Enforcement did receive complaints, because they are complaint driven, then they could say this is temporary and if you have a permit for it then this is the mediation, a hedge, or you have it signed and sealed by an engineer and architect. Those are the only way to allow at that point. CHAIRMAN STRAIN: But were the complaints by people that were affected asked by the issue? See, that's where the -- I mean, I could complain about Diane's tract of land if I wanted to, but I wouldn't know anything -- it wouldn't bother me -- I'm 10 miles from her house. So I'm more trying to understand is it neighbor upon neighbor is it just people creating complaints? And there's a big difference. And we don't know. And that's kind of hard. That's why it's hard to judge what to do with this. MS. CILEK: I can't speak to the complaints. MR. BELLOWS: We're going to have to follow up with Code Enforcement and find out the nature of all the complaints. CHAIRMAN STRAIN: Brad? COMMISSIONER SCHIFFER: Yeah, I mean, just stay on your vein a second. There were pictures in the newspaper of people plopping them in the front yard. That's the community's, you know, starting to go down when you do that. So according to this, the Susan Murray, they're not allowed anywhere except on a temporary basis, even in the Estates. I mean, you do note in here that they could be in the Estates if it was part of a -- if it was engineered by an architect or an engineer. But why is that limited to only the Estates? MS. CILEK: It's not. Actually on -- COMMISSIONER SCHIFFER: Right. And the -- because I've seen, you know, it's a popular thing now, there's a Starbucks made out of them, there's all trendy little buildings, houses made out of them. So there's nothing that would stop us from being able to do an architecturally designed building that has components made up of storage containers. MR. BELLOWS: Correct. And that would be for any zoning district. COMMISSIONER SCHIFFER: Correct, not just the Estates, as you know. MR. BELLOWS: As long as it meets the Building Code for that type of use. COMMISSIONER SCHIFFER: And I think the other thing this kind of points out, Mark, I've always been against the what I slang the stealth code where there are a bunch of decisions that have been made by staff and the public isn't aware of them, unless they try to do something that's affected by -- in this case staff had these decisions and was still permitting containers, right? MR. BELLOWS: That's -- I don't believe that's the case. COMMISSIONER SCHIFFER: So everything was done before Susan's 2003? Every container. Because containers don't last long. So -- Page 46 of 69 ?6I 2A3 August 16, 2012 MR. BELLOWS: The ones issued a building permit. And there may have been some after, I don't know. But the staff clarification was intended to help the people who do the permitting understand what the zoning allows. COMMISSIONER SCHIFFER: And I think we should get -- when these come out and we used to be copied on them and we're not anymore, unless there hasn't been any in a while. I think it's a good idea that we get them into the cycle, because it's addressing the problem to the point where someone had to make an interpretation like this, it really would be important that we get it into the Land Development Code, which is where somebody should look. MR. BELLOWS: We are in the process of taking staff clarifications to the Board of County Commissioners, and where either Board directs or staff feels that the -- the staff clarification should also result in an LDC amendment. And we'll do that. But we are in the process, the first batch will go in September, the September board meeting. COMMISSIONER SCHIFFER: Okay. Other than that, you do have a stealth code that not everybody knows or acts -- MR. BELLOWS: Well, it's published on line under the zoning site. And it's not adding or changing what's in the Land Development Code, it's just the opinion of the zoning director what that means, the language in the LDC. COMMISSIONER SCHIFFER: But without these opinions of Susan, it's not evident in the code, or is it -- MR. BELLOWS: Well, if it's not specifically a permitted structure then it's not allowed. So you can't list every structure to be prohibited. But that was staff clarification to help clarify the intent. COMMISSIONER SCHIFFER: Which has to be -- you know, at one time we were hoping we could hyperlink from the Muni. Code the staff opinions, but that hasn't happened. The other thought is that since people really did want these, Mark, and essentially right now they can't have them, the game we were playing here I thought was is let's come up with the terms in which they could have them. MR. BELLOWS: Correct. COMMISSIONER SCHIFFER: The concern of all the landscape and everything is solely for the benefit of the neighbor. In other words, if you do not want this, you certainly don't want these in your setback, you don't want them piled three high. There's a lot of things you don't want, that this regulation gives you a game plan that you can go onto your site, certain sites, hardly any sites, and do that. And if you -- you know, I think putting the landscaping in is not something we did ask for the metal building. I mean, this is only going to be an eight -foot tat building. I can't see it being a difficult thing to cover. CHAIRMAN STRAIN: No, see, I think I've got just a slightly different twist. I could be dead wrong in my assumption here. There's a lot of these out in the Estates, apparently, from what I'm hearing somebody say. And I don't know how many complaints you've had about them, but some of the people I've talked to, they don't care. I don't care if my neighbor has one of these. And some people care, like we heard in testimony, outrageously. So I'm trying to figure out is if we have a code that says you can't have them so that the person who does care and is concerned about a neighbor bringing these on their property has some ability to say wait a minute, you know, it's your freedom to put them there but I moved out here not to have to look at an industrial park. And I agree, that's a true statement, that's what -- people should have that right. But I think it ought to be when those people have a legitimate complaint and they're an affected party, I'm more concerned about just this broad -scale attack on everybody that has a storage container now is going to be found a problem. And I'm wondering, is there a way to respond to this that is more orientated to the affected parties than just saying okay, we're going to make sure all these are stopped? Because nobody's complaining about them all. And I don't know if there is or not. COMMISSIONER SCHIFFER: Well, but here's the thing, is if we open the gate. Remember, they're not allowed now. Page 47 of 69 161 2A 3 August 16, 2012 CHAIRMAN STRAIN: Right. COMMISSIONER SCHIFFER: So people who have them out there either did it before 2003 or they've done them without permits. You know, and you're going to check and see if there were any permits filed, right? MR. BELLOWS: If that's the direction, yes. COMMISSIONER SCHIFFER: Because I think these things don't last long. I mean, they do deteriorate. You know, they're metal. They rust out. So, you know, I don't think there's a lot of them in 2003 that haven't been damaged. So I think there's no problem, Mark, in coming up with rules. I mean, look at, one of the rules is you can only be one container high. If you didn't have that rule, what's to keep you from putting six of them on top of each other? Other than a height limitation. CHAIRMAN STRAIN: Well, you can't have them and you couldn't get access to it, I would think. COMMISSIONER SCHIFFER: Well, whatever. I mean, we had -- the alternate to this out there that some people are doing are tractor- trailers. They're pulling a trailer in their yard, keeping the wheels on it and putting porches on the back of them, going up and down that. That's got to be a lot worse than this. CHAIRMAN STRAIN: It is. COMMISSIONER SCHIFFER: And they would be the ones that would go this path instead of that path. So I see nothing wrong with coming up with regulations in which we can -- people can do it. If you want to go item by item. But you have to have regulations for them. Otherwise there's, you know, again, just the ability to put two on top of each other, you want to say you can't do that at least. And there's a lot of things you want to say. CHAIRMAN STRAIN: Well, by your statement though that you have to have regulations for them, then your position is that we ought to allow them. COMMISSIONER SCHIFFER: I think based on conditions we can allow them. CHAIRMAN STRAIN: Okay. I mean, that's different than what the code now says. That's why -- COMMISSIONER SCHIFFER: The code says you can't allow them. CHAIRMAN STRAIN: Right. COMMISSIONER SCHIFFER: Because they're temporary. And obviously that's the big -- you know, but the point is that if a guy wants to put it next -- you know, on the property in the setback, he wants to landscape it well enough, you know, an eight -foot high, 40 -foot long landscape wall is not going to be a detriment to his neighbor. CHAIRMAN STRAIN: And Tom's been patient -- MR. EASTMAN: There was testimony, I believe it was a woman who was a realtor, and her concern for the impact, the negative impact of these was not just the immediate neighbor, but she was giving more like the whole neighborhood's property value was affected or whatever. So I think from her position, and I'm not saying it's right or wrong, but from her position I believe it was a bigger issue for, you know, moving away from the trailer. CHAIRMAN STRAIN: Well, I mean, I -- there's a whole pile of things I guess you could say could be detrimental to all kinds of different things and we need them changed for that reason because it's a monetary issue. But I'm not sure code is supposed to be written to address the ability to sell or not sell a property. Maybe there's some hook there that works for that, but -- COMMISSIONER SCHIFFER: Well, Mark, the -- CHAIRMAN STRAIN: -- I'm not leaning towards that -- COMMISSIONER SCHIFFER: -- landscaping's not the only thing. There's opaque walls, there's -- I'm sure somebody could put a lattice across -- CHAIRMAN STRAIN: Go ahead and tell them about the wall issue, the standard size wall versus the size of these PODS; they're getting into a whole program. MS. CILEK: I mean, our goal in writing this was to create a -- to completely obscure the structure. But when we look at the standard size of fencing, fencing is six feet tall and eight feet wide, and that's for a Page 48 of 69 161 2A 3 August 16, 2012 standard wood or vinyl fence. So if you have an eight -foot storage container, it's going to be very onerous to go out to Lowe's or Home Depot and buy a fence because it's not going to be the right size. And then if you have your portable storage container on a concrete pad you're talking about even more. So the fencing option may work in some instances or it may not. We did provide several options. If you have a completely forested backyard, that would be a viable -- COMMISSIONER SCHIFFER: But remember, you're past the setback, so you could be attaching material to the side of this too. In other words, the fencing doesn't have to be a freestanding fence on the property line. MS. CILEK: I'm just saying that it wouldn't --it's not like you can go out to Lowe's and buy a fence that is eight feet tall. There would be some other things you'd have to consider. COMMISSIONER SCHIFFER: Maybe lattice and stuff will come out that people can easily get to, but -- CHAIRMAN STRAIN: But what you just said I never even thought o£ You're saying that they could take plywood and screw it to the outside of this thing and leave it plain or paint it white and that would meet the code. COMMISSIONER SCHIFFER: I would hope lattice would do it. But, you know, something that looks good. You can't have a law to allow people to bring containers on the property that does not respect the neighbor. That's the loser in this whole thing. You know, you can talk about people's rights, but one of the rights is not to, you know, have affect on the neighbor's property. So I think if you lived a certain distance from a neighbor, fine, you can do whatever you want. You can pile them 20 feet high, I don't care. But the point is is that the only thing we're writing here is what's the worst case the neighbor's going to see. And that's fair. CHAIRMAN STRAIN: Well, but what you said is you've got to respect your neighbor's property. If the neighbor doesn't object to what you're doing, who's being hanned? COMMISSIONER SCHIFFER: Well, here's the -- I don't -- you know, let's say we had a situation where if the neighbor signed off you didn't have to do this, I don't really think we want to put people in that position. COMMISSIONER EBERT: No. COMMISSIONER SCHIFFER: Because, you know, your neighborhood may have a bigger dog. You may not want to approach your neighbor with that conversation. I mean, we can't fairly in the Land Development Code put people in that position. CHAIRMAN STRAIN: Diane? COMMISSIONER EBERT: Mark, I thought with the Land Development Code we were going to try and bring it down. And with Susan's, when this has been brought up twice it is not allowed, I think we should just keep the code the way it is and not allow it. CHAIRMAN STRAIN: Well, the only problem with that is that we do have to do something to clarify the official interpretations. They've got to be codified. So that -- other than that -- I mean, but see, that only works if it's approached by a complaint- driven basis that isn't like we're looking at it today. Basically I think what's happened is we got a complaint or a number of complaints, I don't even know if they're by affected parties or not. It spurred a review of all the Estates on this issue. They found storage containers apparently in a lot of different places. And now this broad -brush approach is going to be -- could be applied. And if that happens, then people who really don't have a problem with their neighbor and their neighbor doesn't have a problem with them are going to be penalized for no reason at all. And that's kind of what I'm concerned about. If someone's living out there and their neighbors, everybody's happy and no one's concerned, what are we jumping in being concerned for? I just don't know if it's the right way to approach it. I'm trying to find out a solution and I don't have it. I'm just trying -- this is a very frustrating one, because we've got to balance what people should have Page 49 of 69 �GI 2A 3 August 16, 2012 a right to do with their own home, especially if they buy in a rural area versus what they have to do to respect their neighbors. And I fully agree, we have to have rules to enforce when people aren't respectful. I just don't know if these new three or four pages is a practical way to approach it. That's what bothers me the most. COMMISSIONER SCHIFFER: But that's what we've been trying to do for the last -- CHAIRMAN STRAIN: I know, and I don't think we're there. COMMISSIONER SCHIFFER: -- since Susan Murray. I mean, here's the other thing, Mark. You and I live side by side, you say, hey, let's put some containers in. I don't mind, do you? No, I don't mind, do you? So you and I stick our containers in our back yard and we're happy. First of all, there is regulation. We have to -- the code has to tell us they're structures, so stick them out of the setback. But anyway, we do that right. Then you go to sell your house and you're showing people through your house and they're sitting at the kitchen window saying man, there's a storage container in the back, in the neighbor's back yard. You know -- CHAIRMAN STRAIN: I'll tell them to get it out of there right away. COMMISSIONER SCHIFFER: I'll throw the one out in my back yard, but there's another one right next to it in the neighbor's yard. So, I mean, we really do have to come up with a way that if we're going to make these things allowable, then they have to be palatable to some standards somewhere. CHAIRMAN STRAIN: Those are good points, Brad. I mean, I -- actually, like I said, this one has -- I have tried and tried and tried to figure out a fair solution. Because there's got to be a balance between people's rights and what they can do and how far it goes to disturb their neighbor, and I don't know if this does it. Because when I read this, all I kept seeing is an impossible situation. If you were to try to save money from -- you know what it's like to get a building permit on a shed, you've still got to go -- it's as though it was a house, it's got to have all the right things and this and that. So this was a cost reasonable solution. Well, now we've made it a cost - prohibited solution. And I'm not sure why we have to do that if we're saying don't do it and we're going to make it so costly for you to do it you're not going to want to. Why don't we just say don't do it at all? COMMISSIONER SCHIFFER: Well, but actually, you know, there's a scary thing in here, and I maybe shouldn't expose this because of my profession, but an architect could do anything we wants with it. In other words, I could decide I'm going to put it so it looks like a diamond shape in the back yard of some guy's house and you can't stop me. I can do whatever I want. I can put -- I can go into any zoning development you're telling me now. I can go to Connor's over there by the waterside and put a storage container in the back there because I'm an architect, I'll have the drawing. And, you know, maybe I decide the only thing you need to do to it is paint it pink and I'm done. They can't deny me. And that's allowed now. So the scariest thing is watch out for me, not how much it cost to dress up the -- isn't that right? MS. CILEK: Yes. COMMISSIONER SCHIFFER: So isn't that scary? COMMISSIONER HOMIAK: It is. COMMISSIONER EBERT: Yes, can we put it on the books that you accept nothing from this man? CHAIRMAN STRAIN: Well, why don't we take a look then at some of the concerns that could be addressed but not as -- I mean, I can walk through the pages of my notes to show you some examples. COMMISSIONER SCHIFFER: Well, Mark, you know, one thing I think that, you know, there's always been a lot of trouble with fences. So what smart communities, including Collier, has done is come up with a standard fence detail. And anybody, John Q. Public can yank that fence and build that fence according to that and that shows compliance with what a fence should be. Why don't we do the same kind of thing here, is we come up with -- they've already conceptually done a lot of it with the landscaping. Show the people what you have to do if you put a container in. Page 50 of 69 161 2A 3 August 16, 2012 And maybe one solution is just to put lattice on it, paint it white and make it look like it belongs in Patin Beach or something. And there may be good solutions that we can -- the worst thing in the world, you want the public to be trying to achieve this and not achieving it. So if we could make it easy so that somebody can put something that's acceptable to the community standards, which is our job, and show them so that it's nothing that they have to go crazy on getting people to design stuff for it, then I think that's the best we could give them. CHAIRMAN STRAIN: Then we need to walk through this language, because that's not what you've got here. What you've got here is a system that I think is much more onerous than practical. COMMISSIONER SCHIFFER: We have prescriptive stuff, which is -- what they're saying, they're prescribing ways in which you can achieve an acceptable esthetic for your storage container. CHAIRMAN STRAIN: Right. But look at, 100 percent opacity. We don't even have that requirement on metal buildings in the Estates. So why are we putting it here? With the idea that the surrounding wall would have to be -- if a fence was used, it would have to be the full eight -foot, six inches. Well, if you've got six feet of it covered up, what's a couple feet coming out of the top going to be distracting for? If they're set back 200 feet -- COMMISSIONER SCHIFFER: Well, I mean if it's like a railroad car. I mean, these are not good - looking things. CHAIRMAN STRAIN: But they're in the back of a residence. COMMISSIONER HOMIAK: Or in the front. CHAIRMAN STRAIN: No, we would -- it wouldn't be in the front. We're going to -- that's part of COMMISSIONER HOMIAK: Some people's back yards are facing front yards of other people in the Estates. CHAIRMAN STRAIN: Where? COMMISSIONER HOMIAK: There's some lots houses are built front and back of each other. CHAIRMAN STRAIN: No, it's back -to -back. I mean I -- COMMISSIONER HOMIAK: I don't know, I've seen them. I've been to a house where there's somebody's back yard in the -- CHAIRMAN STRAIN: Okay. Well, I don't know, I haven't -- okay. MS. CILEK: Let me just chime in real quickly about the standards. We started at the very top of what -- 100 percent. So if we want to discuss standards for screening that would be reduced, that's a really good discussion point. And in my attachment we even provided two different types of buffers for the first one, F.I .A., so that there'd be the one here, and then we'd have a reduced one where you would buy shrubs that were only two or three feet tall. And so we didn't want it to be just --we wanted to have a discussion about the screening standards, so just to put that out there. MR. BELLOWS: And we can also go to a smaller size container. A 40 -foot length is too long. A 20 -foot would be better in your mind's eye, and that could be a recommendation too. Or prohibited. I mean, we're trying to figure out. Because based on the public meeting we had with Estates residents, it was almost 50150 it seemed like, people for or against. COMMISSIONER SCHIFFER: In 600 feet you'll lose 40 feet pretty quickly. So you want to make it worth their while, I think. CHAIRMAN STRAIN: I think probably the best way to proceed then is to walk through what you've provided -- MS. CILEK: Sure, absolutely. CHAIRMAN STRAIN: -- and see what we can do with it. So why don't we start on Page 7, because the rest of it's backup material. So let's just try with the LDC language itself. And the first is on Page 7. Does anybody have any comments? MS. CILEK: If I might request that we actually look at the elevations and the plan use, because it Page 51 of 69 161 2A 3 August 16, 2012 has the language, it's exactly the same as the LDC, but it provides more of a visual. CHAIRMAN STRAIN: What page are you on? MS. CILEK: If you go to the end of the amendment and just turn the page, it says Attachment 1 in the right -hand corner. And then there's some lovely green hedges drawn around a large rectangular box. CHAIRMAN STRAIN: Right. MS. CILEK: Same language, have a visual, you can talk about the height of different shrubs. CHAIRMAN STRAIN: Anybody want to start? COMMISSIONER SCHIFFER: Well, I think page -- because those are on Page 8 these come from. So let's stay on 7 until we get the -- don't they? Or -- MS. CILEK: All the screening is on Page 8. COMMISSIONER SCHIFFER: Yeah, so I just have a 7 question. MS. CILEK: Oh, I'm sorry. Okay. I apologize. I skipped the screening. COMMISSIONER SCHIFFER: Just defending the use of 7 for a while there. Why do you reference that particular Building Code section? What that section states is that if you're using these things in a construction site, which you're allowed to do -- MS. CILEK: Yes. COMMISSIONER SCHIFFER: -- you don't have to comply with the Building Code. MS. CILEK: Because they're available to be used as a temporary structure under that clause. COMMISSIONER SCHIFFER: But that clause is just saying that temporary buildings or sheds used exclusively for construction purposes are used exempted from the Building Code. I mean, yes, it describes those, but it's not describing the allowable use, nor should the Building Code do that. It's describing the fact that it's exempt from the Building Code. Which maybe -- MS. CILEK: Is there a section in the Florida Building Code that would allow for these to be used as a temporary structure in -- COMMISSIONER SCHIFFER: There's a section of the Building Code that exempts these structures from having to comply with the Building Code, and that's the section you've referenced. MS. CILEK: Okay, I guess what I - -1 mean, I reached out with staff to find the section that would be appropriate to refer to a temporary use. If this isn't the right section -- COMMISSIONER SCHIFFER: Well, I don't think you'd ever get this board to go to the Florida Building Code to allow uses anyway, because we have no control over that code. MS. CILEK: I understand. COMMISSIONER SCHIFFER: It could add in here, you know, but make sure you paint it purple, you know, and we would have no control over that. MS. CILEK: I understand that. It's more for reference purposes of how you could -- COMMISSIONER SCHIFFER: But alls it's doing is reminding the person you don't have to meet the Building Code when you do have sections in here. And again, it's only temporary ones. MS. CILEK: Right. And that was the connection I was using. But if your recommendation is to not include that because it -- COMMISSIONER SCHIFFER: I wouldn't include it. I mean, can ask somebody else. You know, whoever gave you that opinion that that's a good idea, maybe sit down with them and -- but the reason I don't think it's a good idea, it does nothing more than state that a temporary -- one of these structures used for construction does not have to meet the Building Code. That's all it's saying. MS. CILEK: Okay. Well -- COMMISSIONER SCHIFFER: Okay. CHAIRMAN STRAIN: Anybody else on Page 7? COMMISSIONER SCHIFFER: I'm done. CHAIRMAN STRAIN: I've got a couple. Under 5.03.07.A, intent. After the yellow highlighted word units that was crossed out, it says: In order to promote health and safety of the residents of Collier County. Page 52 of 69 161 2A 3 August 16, 2012 I don't see how a storage container has any impact on anybody's health and safety on a private lot in two and a half acres in Golden Gate Estates. So I think that language is not necessary. And to preserve the esthetic value. Now, esthetic is in the eyes of the beholder and I'm not sure everybody's going to agree with that. And I think that's just an opinion that ought to come out. And then after the blackened word, the bolded words portable storage container, it says: And other similar products to be used as an accessory structure. What do we mean by other similar products if this is strictly about portable storage containers? MS. CILEK: PODS. Like brand named ones. Originally -- CHAIRMAN STRAIN: Well, why don't we use the deft -- but that's in definition. So if you just leave the definition and take out the confusion of other similar containers, we'd be -- MS. CILEK: That's actually a really good recommendation. When we wrote the intent we hadn't had the definition yet, so that's a really good connection, and we will just put a period after the bolded term portable storage containers. CHAIRMAN STRAIN: Okay. And under B -- MS. CILEK: Or actually remove and other similar products. CHAIRMAN STRAIN: Right. And under B.2, Estates district limited to one container per lot. You mean legal conforming lot, right? MS. CILEK: Yes. COMMISSIONER SCHIFFER: Well, wait -- CHAIRMAN STRAIN: Because there are piles of these little skinny nonconforming lots out there that shouldn't never have happened. MS. CILEK: The first sentence in this, we tried to make it clear, so in the first sentence, portable storage containers may be permitted on lots that meet the minimum lot size and lot width requirements, so that's for all of these. So that's what we're trying to get to. MR. BELLOWS: Those are conforming lots. Original language we did have conforming, but we decided it was best just to throw the dimensions in. CHAIRMAN STRAIN: Okay. Does it take anything away to add that to number two to just further emphasize it and clarify it? That way if staffs looking at number -- look at the amount, they automatically know it's not going to go on a lot unless it's a conforming lot. MR. BELLOWS: Yeah, that's no problem. MS. CILEK: I think we were talking about this with Heidi on point that they're -- and vaguely recalling this conversation -- conforming lots of record that are smaller than the two and a quarter acre. I'm not sure what those are called, but we didn't want to include those in the Estates zoning because they're so narrow. MR. BELLOWS: They're nonconforming. MS. CILEK: Do you remember that conversation? MS. ASHTON- CICKO: I don't remember that conversation, but I think we're trying to get away from --I think we just indicate that it's not a nonconforming lot. Excludes nonconforming lots. Rather than getting into whether it's an illegal or legal. CHAIRMAN STRAIN: Well, she said something different. Are there any lots in the Estates that are below two and a quarter acres that are conforming? MR. BELLOWS: No, those are nonconforming lots. CHAIRMAN STRAIN: Okay, well, then we're fine. I think Heidi, yeah, just say excluding nonconforming lots. That works. Okay, let's move on to Page 8. Anybody have any questions or comments on Page 8? Brad, do you have anything on this one? COMMISSIONER SCHIFFER: No, I mean -- CHAIRMAN STRAIN: Actually, these are the details she was -- Page 53 of 69 August 16, 2012 COMMISSIONER SCHIFFER: These are the details, yeah. CHAIRMAN STRAIN: Right. Do you have any? COMMISSIONER SCHIFFER: No, I don't. COMMISSIONER BROUGHAM: You probably want to make the same recommendation on Item C up there with reference to the Florida Building Code that she made on Page 7? Or not? COMMISSIONER SCHIFFER: Well, I mean, the Fire Prevention Code and the Building Code would only introduce the requirements for the fire resistance construction. We have -- I mean, the concern -- I mean, these are steel structures for the most part. Are any of them wood? MS. CILEK: We're talking about in this section which is why it's highlighted, is we actually had structures in the first word instead of containers, and so that's why it's highlighted. But we included the -- regarding the minimum separation requirements, not necessarily the material. So that basically everywhere except the Estates. Because this does refer to industrial and commercial lots as well, that they're 10 feet apart. COMMISSIONER SCHIFFER: The building codes are designed -- doesn't have the minimum separation, but it does have fire resistant requirements that change as you get closer. So essentially you would never find minimum separation requirements in any of those codes. MS. CILEK: Okay. It went in here because someone was interested in having that there. But if that's the case, then we can strike it. COMMISSIONER SCHIFFER: Well, maybe you and I and that someone could have a conversation to make sure we're seeing eye to eye on that. MS. CILEK: Sure. COMMISSIONER SCHIFFER: But you could build buildings with zero separation in both of those codes. The fire resistent rating of the walls would obviously increase as you get closer. CHAIRMAN STRAIN: Paul? COMMISSIONER MIDNEY: That 100 percent maybe is a little bit too strict. Is there any way we could lower that to 80 percent? MS. CILEK: Yes. This is a discussion. We just outlined the one, two, three, four -- COMMISSIONER MIDNEY: That's almost impossible. MS. CILEK: -- five types of criteria to start with. CHAIRMAN STRAIN: Well, I notice that you were careful to put the 100 percent in the screening on F. But two, which is industrial and commercial, there's no percentage there, is there? What was the thought on -- MS. CILEK: Right. Your direction was only to provide screening for the Estates and not to touch the industrial or commercial. CHAIRMAN STRAIN: But there is screening required in industrial and commercial. MS. CILEK: Uh -huh. Uh -huh. CHAIRMAN STRAIN: Okay. So what opacity is that screening required to be? MS. CILEK: I am actually not familiar with opacity of that. CHAIRMAN STRAIN: But I think Paul's point is well taken. The 100 percent is too debatable on whether someone's reached that or not. MS. CILEK: That's just fine. CHAIRMAN STRAIN: I would like you to take a look as an example whatever we did to those big steel buildings that are 50 feet into the setbacks where they're not supposed to be. Remember that went before the Board of County Commissioners and they approved a fix? We ought to take a look and see what their fix was, because this is -- I mean, it's the same kind of situation. MR. BELLOWS: Yeah, the metal -- the shed that was -- CHAIRMAN STRAIN: Metal buildings. It was actually Russell Budd's property that spurred the whole issue, if you recall. The back of his -- behind his house is where it occurred. And that's what started the investigation. We found that there's quite a few of them out there with that same kind of problem. Page 54 of 69 161 2A3 August 16, 2012 But that was fixed. They went before the Board and the Board approved a fix for it. And I'd suggest MR. BELLOWS: Yeah, we can look at that language. CHAIRMAN STRAIN: -- we see what it was. Anybody else? (No response.) CHAIRMAN STRAIN: Well, I have a few. Under C you talk about setbacks. But I think another important relationship to setback is that the container does not break the side plain of the residence. MS. CILEK: Can you repeat that? CHAIRMAN STRAIN: That the containers do not break the side plain of the residents. So if a person has a required say 10 -foot setback but they actually have a 25 -foot setback on the side, you don't want the container holding to the 10 -foot or 20 -foot setback so you'd see the container from the front of the road, you'd want it to be behind the structure. That was the intent. So I think you don't want to break the side plain of the residence -- of the principal structure. I think that would make sure they're directly behind the structure and it would be less likely they'd be seen from the roadway. And again, that's a non - intrusive application. The setback issues I don't see as a problem in the Estates. They can be met. I think the screening portion of this is where my concerns got highlighted, and the cost of that screening. And number one, the second sentence, for this -- COMMISSIONER SCHIFFER: Before we leave that point, can we talk about it? CHAIRMAN STRAIN: Sure. COMMISSIONER SCHIFFER: First of all, the Estates zoning is going to be 30 feet, so -- CHAIRMAN STRAIN: It varies, though. If you have a smaller lot, it's less. COMMISSIONER SCHIFFER: Then you can't have one of these on it. MS. CILEK: Right. CHAIRMAN STRAIN: Oh, okay, you're right. Good point. COMMISSIONER SCHIFFER: Okay. And then in the agricultural area, that would be somewhat onerous, you know, because the guy has a barn and you're going to -- he can't be close to the side setback. CHAIRMAN STRAIN: Well, I was only referring to the Estates when my comment was made. COMMISSIONER SCHIFFER: But it does cover that. Plus it also covers commercial. So I think that might not be necessary due to the 30 feet's a large setback. And the rest of it, like on a farm you can't -- CHAIRMAN STRAIN: Okay, but -- COMMISSIONER SCHIFFER: -- you want to put it on the field. CHAIRMAN STRAIN: -- you have a 330 -foot wide lot. That's your standard five -acre lot. Your house is say 75 feet wide. So that leaves what, 200 and some odd feet? And you can put these containers 30 feet off the property line. So you can have them all over the -- you can have them on the sides of the property. COMMISSIONER SCHIFFER: You can only have one. CHAIRMAN STRAIN: Okay, you can have it on the side of the property way out in the middle of no where compared to your house. Is that -- really, do you want it that close to the neighbor if the whole thing is to protect the neighbor? Why not keep it behind the house if they like it so well? COMMISSIONER SCHIFFER: I'm good with that. Go with Mark's language. MS. CILEK: My -- COMMISSIONER SCHIFFER: But note that it only applies to the Estates. MS. CILEK: Right. Would it be a form of screening? CHAIRMAN STRAIN: What? MS. CILEK: Making sure it does not break the side plain. CHAIRMAN STRAIN: The side plain just means you can't put the container to break the side plain Page 55 of 69 161 2 August 16, 2012 of the resident. MS. CILEK: Okay. Well, then I can break the setback section up. I was just thinking if we could include it with the screening section, that -- CHAIRMAN STRAIN: No, it's not a screening issue. It's a locational issue. COMMISSIONER SCHIFFER: It just can't have a setback less than the principal structure. MR. BELLOWS: It's clarification of the setback. CHAIRMAN STRAIN: Right. COMMISSIONER SCHIFFER: That's okay. CHAIRMAN STRAIN: Under F.1, the second sentence, for this purposes -- for the purposes of this section, chain link or chain link fence with privacy slats will not be permitted. I'm trying to understand how that fits, because you can put chain link or chain link with privacy slats around your entire property in the Estates I believe to any height you want. There is no regulation on fencing out there. So why are we making it -- so you can't put it around here for some reason but you can wrap your whole house in it. MS. CILEK: Well, I worked with nancy on the screening provisions, and our goal really was to say well, a chain link would be very comparable to the side of a portable storage container. Still kind of more of a rustic industrial, commercial type appearance. This is just staff for laying -- you know, trying to provide the best screening option. So we felt that chain link would keep and maintain that appearance of the portable storage container. That's why we included it. CHAIRMAN STRAIN: But you can drive down many streets and you'll see people have done their properties in chain link. MS. CILEK: That's fine. We were trying to screen the portable storage containers so it wouldn't look like a commercial structure, commercial or industrial type of -- CHAIRMAN STRAIN: But unless we were to stop the -- unless we were to regulate fencing as a whole on the property, I can't see why it makes a difference whether we just regulate the piece that's around the storage container versus what's around the whole property. So I don't know if that's a practical way to approach screening. MS. CILEK: Okay. Well, then I think that would be the most -- people would really use that option. They would use the chain link fence, and is that really going to improve the screening situation that much? I mean, that's just my -- that's my concern is that it's very similar in the type of visual appearance of the two. That's why we didn't include it. CHAIRMAN STRAIN: Is there a regulation that requires a fence to be within a certain distance of the container? MS. CILEK: No. Actually we have two illustrations that demonstrate you can -- okay, no. CHAIRMAN STRAIN: I know, I'm asking that for the -- I know what the answer is. All I'm trying to say is fine, don't put chain link associated with the -- MS. CILEK: Around the -- CHAIRMAN STRAIN: -- container, just put it around your property and you're covered. MS. CILEK: You're done. Well -- CHAIRMAN STRAIN: I mean, I'm just trying to see why we have that rule if it can be so easily violated. MS. CILEK: I think connected to the perimeter of the lot. But that --yes, if they already had one then that would work. But we were just that the appearance of the chain link is so similar to the visual appearance of a portable storage container. CHAIRMAN STRAIN: B, an opaque fence installed at the perimeter of the storage container at height which obscures the view of the container 100 percent from adjacent property lines. There is an exception if you're a certain distance from the adjacent property lines. Didn't you put that in here or did I miss -- did that not get in here? Page 56 of 69 161 2Aj August 16, 2012 I mean, say you've got a 330 by 660 tract, which is five acres, and you're 200 feet from the property in all directions. Do you still need to put anything? MS. CILEK: E.I. says if it can't be seen from a property line then you don't have to do anything. CHAIRMAN STRAIN: E.I. Okay, that's why you caught it. Okay. MS. CILEK: If you have a five -acre property and no one can see the middle of your property where you put your portable storage container, then there's no need to screen it from yourself. CHAIRMAN STRAIN: The 100 percent issue in all these I think is what Paul had alluded to is we need to look and check that other fix to see how that compares to the 100 percent. And then B, does that apply? Are you saying that they've got to build something over the top of these containers too? Because 100 percent, wouldn't that include the top? I mean, the example that was used, I thought it was kind of interesting that they could be on a second story of a house looking down at their neighbor and if they see the top of this thing, it's offensive. I don't see that. MS. CILEK: No, I don't think what's what the drawing was trying to illustrate. It was just that that's where you could place it around the container. No, we have no language to describe covering the top of the container. CHAIRMAN STRAIN: Okay, then on G -1, I disagree with the reference to constitute a threat to public safety. I just don't see how we can construe that containers in Estates lots do that. MS. CILEK: Well, this is actually only for commercial. CHAIRMAN STRAIN: Oh, that's right. Okay, I'm fine. Anybody else on A? (No response.) CHAIRMAN STRAIN: If not, we'll go on to -- well 9 hasn't got anything. We'll move to 10. Anybody have any issues on 10? (No response.) CHAIRMAN STRAIN: Okay, I -- COMMISSIONER SCHIFFER: Just one quick thing. You know at the top you say it's less than 40 square feet -- or 400. COMMISSIONER EBERT: Four hundred. COMMISSIONER SCHIFFER: Make it that it's 400 square feet or less. MS. CILEK: Well, it's maximum floor area. COMMISSIONER SCHIFFER: Yeah, but you're saying it has to be less than 400 square feet. So in other words 399 works, 400 doesn't. MS. CILEK: But some of them are 400 square feet exactly. COMMISSIONER SCHIFFER: Which they wouldn't be allowed because you're telling me they have to be less than 400. MS. CILEK: Four hundred or less. COMMISSIONER SCHIFFER: Right? MR. BELLOWS: Yeah, 400 or less. We can fix that. CHAIRMAN STRAIN: And what I think you'll do is produce another clean draft of this. This is hopefully a final. And then it will be ready for you to send to those organizations in the Estates to get some input. MR. BELLOWS: That's correct. That was the intent of -- CHAIRMAN STRAIN: I talk to those people a lot so I'll also kind to brief them. At least I talk to some of the members. I don't say everybody in there. But also to let them provide some suggestions that if this is too onerous, to at least give us input as to what may be better for the Estates. MR. BELLOWS: Definitely. MS. CILEK: I'm thinking that the illustration on -- the second illustration which is a two -foot hedge is likely what was requested for the steel structures that were placed too close to the setback. So this would Page 57 of 69 161 2k.3 August 16, 2012 be kind of the language we would prepare. But it wouldn't be 100 percent opacity, it would be reduced because it's a tree. But they probably start at two. I'm just trying to say what we're likely going to bring back for that language. And it would probably look a lot like this. We could reduce the opacity to 80. I mean, they're going to be short in the beginning for several years. If we remove the irrigation, which is pretty burdensome, there's likelihood of, you know, frost and just natural weather causes that will create dead plants. COMMISSIONER EBERT: Frost. MS. CILEK: Frost. Occasionally, right, in the Estates. COMMISSIONER SCHIFFER: But can't you note that they have to be maintained? So if nobody cares that the plants are dead, as in Mark's scenario, no big deal. If the neighbor says there's a bunch of dead plants in front of the container, you have something to hang your hat on. MS. CILEK: Certainly. I just think that it's reasonable to expect that a lot of plants would probably not be replaced over time and that the -- CHAIRMAN STRAIN: But there are a lot of species they could plant that would survive well with the drought conditions we -- I mean, there's areca palms for example, they do really well off season -- I mean off the rainy season. And those will hide anything. Ficus trees, there are some species of ficus that I still think are acceptable. And those, once they get rid of during the wet season, during the dry season they do great. MS. CILEK: Well, likely we'll bring back language on this page with the two -foot hedge and just reduce the opacity for the landscape buffer. And we will of course look at what was done in -- COMMISSIONER EBERT: Can I ask a question? What is the cost of one of these units? Do you have any idea? MS. CILEK: From what I understand, it ranges anywhere from less than $1,000 up to $3,000. But that is also just the cost of the container itself. If you do a permitting process and you work with an architect or engineer, it could raise the cost. But again I think it varies on the age of the container, how big it is, where you're getting it from, condition. COMMISSIONER EBERT: Well, I think when that lady brought that picture of that huge 40 -foot -- that was all telling. And I have driven down a couple of the streets where one house is beautiful on this side and the other one, they have -- I'm not saying -- but I mean just plain junk. Then I think of the man where they took away his houses. He's always up in front of the BCC and the code enforcement. I mean, they took away -- because he was a hoarder. I guess -- I don't know what you can do with this. I'll have to agree with Susan, if it's temporary, it was fine. It was -- that's one I agree with her on this. You know, just -- it's been there since 2003. MR. BELLOWS: Yes, that's the direction of the board. That's what we'll take forward to the BCC. COMMISSIONER SCHIFFER: And remember, the temporary ones are really going to be ugly. They're going to have signage on them, they're going to have a whole bunch of junk. Because they're leased. They're from the company who temporarily dropped it off. COMMISSIONER EBERT: We just can't have Brad working on any of these things for the Estates. COMMISSIONER SCHIFFER: You still haven't solved the problem of me. Because, you know, I'm going to run out of here today and put one on a single - family lot somewhere and there's nothing you can say about that. COMMISSIONER EBERT: We'll just cutout architectural. COMMISSIONER HOMIAK: Anybody else? COMMISSIONER SCHIFFER: We're moving on on this one? COMMISSIONER HOMIAK: I guess so. So this is going to come back again. Okay, we can go on to the next. COMMISSIONER SCHIFFER: Well, one thing I'm going to do, I'm going to have to run. We still Page 58 of 69 161 2A 3 August 16, 2012 have to quorum, unless Mark went down the exit stair. Did he? COMMISSIONER HOMIAK: No. The little boys room. COMMISSIONER SCHIFFER: Okay. So you still have quorum, correct, Ray? MR. BELLOWS: Yes. COMMISSIONER SCHIFFER: Okay, thank you leaves. (At which time, Commissioner Schiffer exits the boardroom.) MS. CILEK: All righty. Next amendment? COMMISSIONER HOMIAK: Yes. MS. CILEK: Great. The next one in your packet is 10.02.07. And this was approved a while back. And when the county attorney read it he found a mistake. And language was struck that did not mean or was not intended to be struck. And that is on Page 3; it's highlighted in yellow. All we'd like to do is remove the striking. CHAIRMAN STRAIN: That's a tough one. Are there any questions, concerns or comments? (No response.) CHAIRMAN STRAIN: Is there a motion -- MS. ASHTON-CICKO: Actually, we will be bringing this one back for the formal motion at the next meeting. CHAIRMAN STRAIN: Okay. Is there a reason we can't do that at this one? MS. ASHTON- CICKO: Well, the cycle wasn't continued through today. So it's -- it can just go with the ones that will be heard next month. CHAIRMAN STRAIN: Okay. So we can't take a formal motion on any of them today is what you're telling us? MS. ASHTON- CICKO: Yeah. CHAIRMAN STRAIN: Okay. I just wanted to know. Okay, does anybody have any concerns? If not, we'll consider that one finished till next time. And let's move on to the next one, Caroline. MS. CILEK: Great. The next amendment is 4.05.02, design standards, and 4.05.04, parking space requirements. And again, this one was reviewed by the County Attorney before we went to the board last month. And since that time we have added additional language regarding the public safety concerns of grass parking and the liability issues. CHAIRMAN STRAIN: Oh, yeah, grass is the real big public safety issue. COMMISSIONER EBERT: The zoo. MS. CILEK: That was the concern of the County Attorney. CHAIRMAN STRAIN: If you've got B, why do you need 6? MS. CILEK: I'm going to let Heidi answer that. MS. ASHTON- CICKO: Six is more of a liability issue. So if we were to get sued, we have this opinion -- the county were to get sued, that we would have this opinion that we could use. CHAIRMAN STRAIN: Okay. So then why do we need little vi then? MS. ASHTON- CICKO: Well, B.I. (sic) is different because -- there's no B.I. but you mean B is the reestablishment of the paved parking, that if there's an unsafe condition and the County Manager's approved something and it's brought to our attention, there's no mechanism in there to require them to then pave the parking. They would just be market driven, you know, that the property owner might make the change if they're starting to get sued or having liability issues. CHAIRMAN STRAIN: Okay, I must be misreading this then. Because LAM says under the written opinion of the applicant's architect or engineer -- MS. ASHTON- CICKO: It's I.B. Yeah, just I.B. COMMISSIONER BROUGHAM: But it's referencing B.I in the -- Page 59 of 69 161 2A3 August 16, 2012 CHAIRMAN STRAIN: I'm not sure what you're -- we must be on different pages or something. MS. ASHTON- CICKO: Okay. CHAIRMAN STRAIN: Okay, we're at LAM is what I'm trying to say why do you need that when you have 1.13 that basically allows you to do the same thing? What do we need them both for? MS. ASHTON- CICKO: I must not be looking at the same sections. MS. CILEK: He's saying V as in victory and it sounds a little bit like B as in boy. CHAIRMAN STRAIN: I guess. MS. CILEK: So there's one, two, three, four, five, six. So go to like little six under -- MS. ASHTON- CICKO: Okay, six. CHAIRMAN STRAIN: Not number six, V as in Victor, I -- not as in elephant. Eel? No. Illness. MS. ASHTON- CICKO: So vi. Okay, I understand now. I thought you were saying B.I. CHAIRMAN STRAIN: That's fine. MS. ASHTON- CICKO: Caroline's correct -- CHAIRMAN STRAIN: There is no B.I. MS. ASHTON- CICKO: -- I am getting a hearing test in a few weeks so maybe we'll find out what the problem is. CHAIRMAN STRAIN: It could be me, you know. MS. ASHTON- CICKO: Hopefully it is you. CHAIRMAN STRAIN: Thank you, I really needed that. COMMISSIONER BROUGHAM: What is -- if you -- if I might? CHAIRMAN STRAIN: Yeah. COMMISSIONER BROUGHAM: On Page 3. Lb, next to the last sentence, last two letters say: Meet the standards of B.I above. What is that referring to now that we're into the B confusion? MS. CILEK: That's everything above it. B -1. If you look on Page 2, B starts. COMMISSIONER BROUGHAM: Oh, okay. MS. CILEK: And then I continues at the top. So it's like the whole section. CHAIRMAN STRAIN: But back to the question that I had, why do we need -- and I don't know how to say this clearly -- why do we need Victor Illness? MS. ASHTON- CICKO: In the written opinion of the applicant's engineer, is that that sentence -- CHAIRMAN STRAIN: Yes. MS. ASHTON- CICKO: -- that's you're talking about? That's just to provide justification for the county to approve the grass parking which could potentially be less safe if elderly people are walking around and their grass is dug up and people are tripping and falling, you know, you have somebody who's looked at it and feels that it's been compacted and, you know, all the issues have been addressed so that it doesn't create an unsafe condition. CHAIRMAN STRAIN: Well, doesn't -- okay, so if a parking lot -- MS. ASHTON- CICKO: So first you get the opinion from the engineer saying it's unsafe and we're -- or that it's safe, excuse me -- and we're relying on that and giving you the parking, but then we find out that there is an unsafe condition that would warrant requiring the property owner to start paving. That's what that is. CHAIRMAN STRAIN: Right. And then if that's the case, we would probably send code enforcement out and say there's an unsafe condition out there, could you verify it, and then we kick into B if they refuse to fix it. So why do we need vi? MS. ASHTON- CICKO: That just means at the time when they apply they say this is -- you know, we're representing this is a safe condition. CHAIRMAN STRAIN: But doesn't the Building Department do that when they acknowledge that they're going to get a building permit? And doesn't an architect, when he submits a set of blueprints signed and sealed for a building permit, doesn't that signing and sealing acknowledge that without having to have it restated? I mean, they wouldn't submit -- Page 60 of 69 161 2A 2 August 16, 2012 MS. ASHTON- CICKO: I don't know. CHAIRMAN STRAIN: This just seems like redundancy and I don't know why we've got to have it in here. If you could just check on it. Is this going to come back? Or no, we can't, it's got to come back, so -- MS. CILEK: It's going to come back -- MS. ASHTON- CICKO: Yeah, for the formal vote. MS. CILEK: -- but I mean, yes, an engineer signs and seals their plans. CHAIRMAN STRAIN: So they're going to -- without this statement you're telling me they'd sign and seal it then and it would be against the public's health, safety and welfare? MS. ASHTON- CICKO: Hopefully not. CHAIRMAN STRAIN: Okay. Well, then that's what I'm saying. You just made my point. MR. BELLOWS: Yeah, it goes without saying -- CHAIRMAN STRAIN: I mean, if they're going to sign and seal something, but they have to still say it's safe, I mean, I don't understand why they would sign and seal it to begin with if it's not safe. So that's what our codes are for and that's what our reviews are for. So I'm not sure why we have to re -- MS. ASHTON- CICKO: This is more from a litigation standpoint. We get, you know, brought into a suit and now we've got to do a motion to dismiss to get out of it. And, you know, having this written opinion of somebody that we relied on might help us get out and argue that we're more in a plamiing stage than an operational stage and, you know, get out through our sovereign immunity and other reasons, but -- CHAIRMAN STRAIN: I think you're going to go down a path where you're starting to introduce redundant written opinion language -- written language in this code to protect every situation, and it could go far beyond simple grass parking. It could go beyond the widths of parking spaces, the direction of turn radiuses. I'm not sure we need to get into it, but IT leave it up to you to take a look at it again before it comes back to us. MS. CILEK: Really this is -- MS. ASHTON- CICKO: And, you know, perhaps I'm not articulating the reasons correctly. You know, I will talk to Mr. Klatzkow and see if there's anything further that he feels you should be aware of when you hear it again. CHAIRMAN STRAIN: Okay. I mean, an architect and engineer's license is pretty heavy. So if they're going to sign and seal something, they're doomed anyway if it's not safe. Let's move on to the -- I guess it's the mangrove issue, 3.05.05, the last one for today. COMMISSIONER EBERT: Steve stayed for that. MR. LENBERGER: Good afternoon. Stephen Lenberger again for the record, Natural Resources Department. The mangrove amendment was pulled prior to going to the Board. Some concerns raised by certain citizens. We initially started this amendment to try to make the code more conforming with state statute, and that was the objective. Since we last drafted this -- well, prior to drafting this final version we had met with Heidi in the Attorney's Office. We had a lengthy discussion. And she's going to explain some of the different I guess options we have here and interpretations of state statutes for you. With that, I'll turn it over to Heidi. MS. ASHTON- CICKO: Okay. Now, you've previously approved a draft of this amendment. Now, originally the language that was in the code, staff was concerned that there was a conflict with the state statute and that our regulations, you know, needed to be conforming with the state statute that was adopted in '95, '96, the Mangrove Trimming Act. So the first version that you saw that you approved last time, it took our regulations and it removed the regulation of trimming but it retained the regulation of destruction or removal of mangroves. So first we had regulations that said, you know, you have to get a clearing permit when you're trimming mangroves. And in working with staff we looked at it and said well, really we can't regulate the trimming of Page 61 of 69 161 20 August 16, 2012 mangroves because that's in the exclusive jurisdiction of the state. So we tried to modify it minimally to, you know, still give the county some regulations, so we were only regulating the removal or destruction of mangroves. With further feedback from some stakeholders, staff wanted to reevaluate that, and we've come up with a version that you're seeing now where essentially the only thing we're regulating is where we have a restrictive covenant or conservation easement. So if you've got trimming and it's not in a conservation easement and it's not in an area where we have a restrictive covenant, we defer 100 percent to the state, you know. But if we have the conservation easement or we have the restrictive covenant, then we do get involved and review it. So you started with one regulation where you were allowed, you know, that it had some permitting and if somebody came forward, we would have to address the issues of the conflict of the state statute and try to work through it. Your second rendition, in my opinion, the Tree Trimming Act does not regulate removal or destruction of mangroves; however, it's in a grey area. I don't have a case that I can point to and say we're right on, this is how a judge has interpreted the statute. So in light of the comments that we received from the public, we attempted to take a more conservative approach of what we could do, and that's why you have the amendment that you have today. And so I think Steve is looking for some feedback on how you would like to proceed or whether you would like to change your recommendation from the prior version. CHAIRMAN STRAIN: Okay. Before we go too far, I think we all were given copies of one email that I had received and I sent it on to staff for distribution. That was from a gentleman in Pelican Bay. Is there any issues in that email that are in conflict with what's in front of us today? Because a lot of that was already addressed -- it was based on a previous rendition. MS. ASHTON- CICKO: He was referring to the version that you previously approved. CHAIRMAN STRAIN: Okay. And do you feel most of the issues he's raised have been addressed in the language in front of us today? Or are moot at this -- MS. ASHTON- CICKO: Well, you know, I'm not really sure on what all of his issues were. I mean, I am in agreement with him in that he says that the act does not regulate removal of mangroves. We are in agreement but, you know, we don't have a state court that's interpreted that. In the definition of alteration, is says it includes everything other than trimming. Which technically I guess that could be removal or destruction. However, I read it based on the intent and the way the whole thing is written together that that definition of alteration relates to -- if it does relate to destruction or removal of mangroves, it's in connection with trimming. Because it's clear to me that if you trim and mangroves die, then it's the state that comes in under the Mangrove Trimming Act and enforces it. Unless the delegation of the regulation of mangroves has been made to the local government, which it has not in this case. You know, we're not delegated authority from the state to regulate mangroves. So I gave you a long winded answer. But some of the issues I think that we are in agreement with, the version that you're seeing does have a further amendment because the prior draft that you saw -- and I don't know if you want to put one on the visualizer, Steve -- but kind of the leading in language which was not proposed for amendment had some reasonableness language in it that was ambiguous, and so with this new version that's in front of you now that's proposed to be struck through. So that was an issue raised by Dr. Rhea that was not addressed in your prior draft. CHAIRMAN STRAIN: By the way, before I forget, Barry, did you take your drugs? COMMISSIONER KLEIN: Yes, thanks. CHAIRMAN STRAIN: Okay. We've got to keep him happy. Barry's on just an antibiotic, so -- COMMISSIONER EBERT: I have one question. Do you remember the gentleman that came in -- and Mark, I remember you commenting on this -- who was going to put a, was it down in the Everglades, that he had to cut down the mangroves and then put his trailer home on? CHAIRMAN STRAIN: Chokoloskee. Plantation Island, I'm sorry. Page 62 of 69 161 2A 2 August 16, 2012 COMMISSIONER EBERT: Plantation Island. CHAIRMAN STRAIN: They're specially exempt from this. COMMISSIONER EBERT: They are specially exempt, but like you said, why are they coming in and spending all this money for -- you know, to get the permit to do this? CHAIRMAN STRAIN: We addressed that on another -- didn't we -- that was addressed in the previous -- MS. CILEK: Yes. CHAIRMAN STRAIN: -- LDC amendment. COMMISSIONER EBERT: Okay, it was addressed? Okay, thank you. CHAIRMAN STRAIN: Okay, back to Steve, I guess. MR. LENBERGER: The amendment we gave you, if you open it up to Page 4, starting on line 36. MS. ASHTON- CICKO: Well, Steve, this is the old amendment that you have on the visualizer. Is that what you're referring to? MR. LENBERGER: Right. Yeah, I'm referring to the new amendment to show them where the crossed -out language is. The new amendment shows it on Page 4, line 36 through 41. You can see we struck through that language. COMMISSIONER EBERT: Uh -huh. MR. LENBERGER: And the version you've already approved last time didn't have that language struck out. So the language is struck and it just reads now: A vegetation removal permit may be issued under the following. And that was one of the concerns, having -- well, we didn't have that language -- we didn't have it struck out last time when Mr. Rhea commented. And he felt that that was kind of ambiguous language, it really wasn't clear. And also Commissioner Hiller made a comment about that as well, about that language. So we struck it out on the new version you have in front of you. But that language was not struck out on the version you originally approved. CHAIRMAN STRAIN: Questions? (No response.) CHAIRMAN STRAIN: Yeah, Steve, the -- in the version that we have in front of us today, which is not the version on the overhead, G, section G has been struck and the remaining words say for mangrove trimming or alteration. So it leads you to believe that you should read G for mangrove trimming or alteration. But then when it gets to number two it talks about for removal or destruction of mangroves shall only be allowed i£ I think removal and destruction is different than trimming and alteration. Do we need to substitute the correct words in there or do you mean a difference? MR. LENBERGER: I had discussed this with Jeremy, actually, and yeah, it should read also trimming and alteration. CHAIRMAN STRAIN: Good. Okay. So the words removal will be replaced by trimming, and the word destruction will be replaced by alteration. MR. LENBERGER: Alteration, correct. CHAIRMAN STRAIN: Good. And then on the next page you listed how it could be allowed, A, B and C. A and B seem to go together because there's a comma after the H. So you've got to do both A and B. But if you don't do A and B, you could simply go and do C. Is that the way you intended it to read? MS. ASHTON- CICKO: It's intended to be a list of ors. So we can insert an or if you think that lacks clarity. CHAIRMAN STRAIN: Yeah, I do. But I also was wondering, so if you already have the preserve management plan, you don't need to go back to the BCC and -- MR. LENBERGER: Correct. Page 63 of 69 161 2p 3 August 16, 2012 CHAIRMAN STRAIN: -- the mangroves are an impacted use already allowed by the PUD which already has been before the BCC, you don't have to go to them again. MR. LENBERGER: Correct. CHAIRMAN STRAIN: And failing those two you could go to the BCC and get a mangrove trimming or alteration permit, but in order to do that you'd have to meet the intent of one and other parts of two; is that correct? MR. LENBERGER: Correct. CHAIRMAN STRAIN: G.1 and 2. MR. LENBERGER: G.1 and 2. CHAIRMAN STRAIN: To get the BCC to approve it you'd still have to have a DEP permit -- MR. LENBERGER: Absolutely. CHAIRMAN STRAIN: -- and it has to encumbered by a conservation easement. MR. LENBERGER: Correct. MS. ASHTON- CICKO: Correct. CHAIRMAN STRAIN: Okay, now I understand it. MS. ASHTON- CICKO: So if you have a DEP permit but there's no county easement, then we're not involved. CHAIRMAN STRAIN: Understand. Okay, anybody have any other questions? (No response.) CHAIRMAN STRAIN: The other item I wanted, does this exempt dock walkways through the mangroves to get to docks? MR. LENBERGER: That would be included for uses in preserves, which would be G.2.b. CHAIRMAN STRAIN: Okay. So you're saying that in the single- family homes in Vanderbilt, for example, or anywhere, or even Isles of Capris, where they come in and they justify a dock extension, those areas outside by the waterway are considered preserves? MR. LENBERGER: No, no. I misunderstood you. Outside a preserve this would not apply. It's totally under the jurisdiction of the state for this amendment. CHAIRMAN STRAIN: Okay. I was -- I kayak in different inland bodies and I was up at -- not Barefoot Beach, what's the one by the Registry? Clam Pass. MR. LENBERGER: Clam Pass. CHAIRMAN STRAIN: I kayaked to the south of that, and then there's a Seagate area over there with some highrises. It looks like they cut the tops off all those mangroves. Is that something that they would have gotten then from the state to do that, or would we have been involved in that? MR. LENBERGER: No, we have not -- the county's not been delegated that authority for trimming or alteration from the state. So it's totally the state's jurisdiction. CHAIRMAN STRAIN: Okay. MR. LENBERGER: The only time we would get involved in this version here is if it was in a conservation easement or had a restrictive covenant in favor of the county. CHAIRMAN STRAIN: Okay, anybody else have any questions? (No response.) CHAIRMAN STRAIN: Okay, with that, I think that's simple enough. You need any further direction? MS. CIL,EK: Yes. Can we please continue this meeting until the next? CHAIRMAN STRAIN: Well, do we need -- if it hasn't been advertised we don't need to continue it. MS. ASHTON- CICKO: Yeah, because you're advertising for the next meeting, right? MS. CILEK: Okay, yeah. Tried to remember. MS. ASHTON- CICKO: But we can let people know when the next hearings will begin again. CHAIRMAN STRAIN: So that takes -- oh, Jeremy. I'm sorry, Jeremy. You've been sitting there Page 64 of 69 161 2A 2 August 16, 2012 patiently all day. Come on up. MR. FRANTZ: For the record, Jeremy Frantz, representing The Conservancy of Southwest Florida. Covered a lot of the things that I was going to bring up. I think that this most recent -- I guess the new language is beneficial in that it really clearly delineates where the state has authority and where Collier County does and doesn't have authority. We have a little bit of a concern about -- a couple of concerns, I guess. First with the language that was removed from the old version, that's on the visualizer, in the very beginning. I understand the concerns about the language maybe not actually being regulatory and being unclear. But there is some guidance in that paragraph that would be lost if it was removed, you know, specifically about maintaining some existing vegetation in the site plan and the possible requirements for relocation. I guess my question to staff, we're not take a vote on this today so we have extra time is it possible for those types of -- for that type of guidance to be worked into the rest of the criteria in 3.05.05? CHAIRMAN STRAIN: Is there a reason why it couldn't be, let's approach it that way. I mean, is there something in this redrawing of this where we are referring to state rights in ours that we couldn't put that language back in, or does it do some damage? MR. LENBERGER: No, I don't think there's any conflict with state law. It has to do with criteria for all clearing, not just mangroves. It was -- well, Mr. Rhea's letter didn't like that language and Commissioner Hiller didn't like that language in there as well. And this is in response to those comments received to strike that. CHAIRMAN STRAIN: Okay, there's two sentences there. Was it both sentences that she -- that she didn't like or was it just one sentence? Or three sentence are there. Do you know what specific language was disliked? MR. LENBERGER: Well, specifically there are reasonable efforts. That would be, on the current amendment you have, it would be under line 37 on Page 4. CHAIRMAN STRAIN: Okay. MS. CIL,EK: Line four. CHAIRMAN STRAIN: Well, reasonable efforts are one of those ambiguous terms that we generally pick on as well, so I can understand that. Is that what you're -- MR. FRANTZ: And I understand that as well. I guess what I'm suggesting is aside from the language that just talks about reasonable, the rest of that guidance is important and valuable and maybe it needs some further clarification, what are we going to consider reasonable. Maybe it just becomes a strict criteria that -- not strict, but an objective criteria. CHAIRMAN STRAIN: This has got to come back to us. Jeremy, you guys are pretty well versed in this. Could you submit some language to staff so that they could then chew on it a little bit when it comes back to us? By that time we could have your thoughts and staffs, and if there's a reasonable way to work this out it can be done by then? MR. FRANTZ: We could work this out. CHAIRMAN STRAIN: Just make your best reasonable effort to do so. MR. FRANTZ: I'm not sure how to interpret that. MS. ASHTON- CICKO: We could probably just -- CHAIRMAN STRAIN: Good comeback. MS. ASHTON- CICKO: -- determine the layout and design. MR. FRANTZ: So then the rest of the -- I guess to put it most simply, I think we felt that the -- this language for the most part got to that intent of the state, and with the exception of maybe clarifying that the county does have a role in preserves or property with restrictive covenants, it gets to that intent and it is pretty clear and it's simple, it's -- it kind of goes along with the intent of the county in general to keep the LDC simple and clear. And when considered along with the state intent, the new language kind of where the state is saying in preserves there's not going to be any trimming, the LDC language kind of looks more like a road map to this is how you should go about getting your trimming permit. Page 65 of 69 161 2p3 August 16, 2012 And with this language it does specify that -- or it could specify that the county does have a say in preserves. And in those cases where it is a preserve, they already have to include a conservation easement. And so the criteria that are on the last page, or I guess under subsection two, those would all be covered in the normal process of designating a preserve. So I'm not sure that we benefit really from this expended language. And the last point about that expended language is in C where it says: Or the BCC approves the mangrove trimming or alteration. In this old language, it specified that they're giving a variance by the BCC. This new language we're a little concerned that it might automatically create consistency with the code. And if there is anyone with a concern under this process with the variance, they can discuss the consistency with the code. Whereas, this new language appears to just make everything consistent. I'm not sure I'm explaining that clearly. CHAIRMAN STRAIN: Yeah, I think what you're saying is the old language was a little more stringent in the sense that if they wanted to do some of this, they had to go through a variance process, which is multiple levels of approval. In this particular case, it doesn't say a variance is even needed, it just says you go before the BCC. If they like it, fine, if they don't -- but you've got to abide by the rules of G.1 and 2 to get before the BCC. So you don't go to them if A and B's already addressed, you go to them only after you have a DEP permit and only if it's encumbered by a conservation easement but doesn't fit A or B. Is that how it's read? MR. LENBERGER: Correct. CHAIRMAN STRAIN: Okay. So they'd have to have a DEP permit and then they'd have to say okay, it's not a preserve management plan. There's no preserve management plan and there is no PUD ordinance covering this. Therefore with our DEP permit we want the Board of County Commissioners to weigh in on this because it's in a conservation easement. Would that normally require a variance? MR. LENBERGER: I will -- I had discussed this with Heidi and I'm going it to let her respond. MS. ASHTON- CICKO: I was trying to come up with the answer of rewriting the prior paragraph. So your exact question is would they need a variance? CHAIRMAN STRAIN: Don't ask me to repeat it, please. MS. ASHTON- CICKO: Would they need a variance? CHAIRMAN STRAIN: I'm just kidding. MR. LENBERGER: I can -- CHAIRMAN STRAIN: Yeah, go ahead, Steve. MR. LENBERGER: Originally the original language that was crossed out says I can get a variance, but under the last category C we wrote BCC approves. I remember discussing that with the -- we didn't write --we just said BCC approves the mangrove trimming alteration. It doesn't say it's a variance per se. I don't know what other mechanisms they could approve it by. CHAIRMAN STRAIN: And I think that's the question that Jeremy's pointing out. MS. ASHTON- CICKO: Well, I mean, my understanding is that with the prior language the variance was in there, okay. So in the first draft that you saw that you previously approved, we just kept what was already there. We looked at the language in more detail and I worked with Steve to find out how does this really work, you know, and what are you trying to accomplish. And that's when we removed the variance process, because you had all these other options where you already had the ability under the current code. CHAIRMAN STRAIN: But I think that's where the problem lies. Where you've got it now is you would have the ability to do it. Number one, you've got your DEP permit. Number two, you're in a conservation easement. Number three, it's either by -- you have an approved preserve management plan or you have a PUD ordinance. Now those are all consistent with our zoning and our codes. MS. ASHTON- CICKO: Right. CHAIRMAN STRAIN: But what this is saying is if you don't have a preserve management plan and you're not addressed by your PUD ordinance, then the BCC can approve a mitigation trimming or alteration Page 66 of 69 161 2A -3 August 16, 2012 plan. And what I think Jeremy's saying, if they do that, what action is it that they're taking? They're not taking a PUD amendment, they're not taking a preserve management plan, they're looking at it as what, just a simple citizen request in front of the board with no review by other agencies or staff? Or how is it approached? What is it that they're -- MS. ASHTON- CICKO: It would probably go directly to the Board. I don't think that they -- under the current proposed language then it would just go directly to the Board for their input. CHAIRMAN STRAIN: But do you think that is the right way to process a mangrove trimming -- MS. ASHTON- CICKO: Well, what are you varying from? I mean, if you're -- CHAIRMAN STRAIN: I don't know. MS. ASHTON- CICKO: -- going below your native vegetation and you can get a variance for that kind of thing, which I don't know that you can, but if you could, then that would be what you'd be varying from. So I don't know that variance was the right word choice before. CHAIRMAN STRAIN: So what was the intent then? It wasn't a variance, it was just simply a Board action? MR. LENBERGER: Well, generally when it's public petition to the Board, the Board directs staff on working out details with a concerned party and bringing it back to the Board. But I don't know if that's a variance or resolution or how it's -- I don't handle legalities, that's for the Attorney's Office to detennine. MS. ASHTON- CICKO: Steve, what was the process before? Is this a new process, the added in with this version, or was there already a process in place to -- MR. LENBERGER: Well, the original version we had, and it's on the visualizer -- MS. ASHTON- CICKO: I'm talking about in the existing code. Is there a variance procedure in the existing code? CHAIRMAN STRAIN: Well, this is going to come back to us anyway. I think you under -- why don't you take the time and look at the issue and come back with an analysis of it for us? That will give you time -- MS. ASHTON- CICKO: See, I think the differences in the prior version that you saw when the variance was in there, you were talking about minimum native vegetation, so I don't know if that meant it would vary from the minimum -- I don't know. I mean -- CHAIRMAN STRAIN: I would just rather you guys looked at it as a whole and not jumped into it -- MR. LENBERGER: Minimum native vegetation retention requirements a comprehensive plan requirements so I don't -- we can't give a variance to that. It would be impacting the preserve. In the original language it's actually not in the criteria for removal. It's up in the exemption section. I believe it was a -- yeah, if you look on your Page 4, line three -- actually, it starts on line two. The Collier County Environmental Advisory Council may grant a variance to the provisions of this section. Then it goes on about unnecessary hardship. And it actually goes farther, it says mangrove trimming or removal for review shall not be considered a hardship. CHAIRMAN STRAIN: And I think that you ought to look at this for our next time and really consider whether the BC -- I can't imagine the Board would want to weigh in on mangrove trimming and alteration without at least the EAC review, if it wasn't covered in one of the other sections A and B. And maybe that's the coverage you need to look at. MR. LENBERGER: So it's kind of like ST approval process where they -- CHAIRMAN STRAIN: Well, I mean, I don't know if this board necessarily needs to get involved in mangrove trimming and all, because this is a zoning board. But you may want to see -- you may want to see -- you may want to give the BCC the opportunity to have heard it after the nuts and bolts of some of the harder questions got kind of detailed at another level, like the EAC. Because the EAC previously was in the loop on these things like this. So it might not be a bad idea to go back and look at it and make sure we're covered. I mean, I'm not sure the BCC would even want not to be covered by that. Anyway, that covers it, Jeremy, or is there more? MR. FRANTZ: Well, if I could just sum up, I think The Conservancy likes the feel of this old Page 67 of 69 161 2A 3 August 16, 2012 language to better understand that there would need to be some alterations specifically calling out that the county does maintain the ability to permit in preserves. And might have to look at the variance process. But we think that that mimics the state intent more. We, you know, already have those processes for getting the allowed uses and things like that. And so we think that this language comes close enough to what needs to be done that with some minor changes it could work. CHAIRMAN STRAIN: Okay. Well, if you could get your language to staff before the next meeting MS. ASHTON-CICKO: You mean the current or the prior? MR. FRANTZ: The prior version. MR. LENBERGER: Was it a prior version you're speaking about, or -- MR. FRANTZ: Prior. Yes, correct. The one on the visualizer now. MR. LENBERGER: The one on the visualizer. CHAIRMAN STRAIN: Well, we're already into the one that's in front of us so we're not going to reinvent the wheel on that. But I think two of your points to make the one in front of us more palatable would be worth looking at. The rest we've already addressed, I believe. MS. ASHTON- CICKO: Well, I still think that Steve is looking for direction on whether you want to stay with the current one that you've already approved or whether you agree that we should be only handling what's in the conservation easement or the restrictive covenant. CHAIRMAN STRAIN: I'm not -- I don't -- the one that's in front of us today seems to catch everything we need, with the exception of there might be a couple areas to further look at based on input we've received from The Conservancy. Now you're saying we're going to go back to this one that's on the overhead? MS. ASHTON- CICKO: No. CHAIRMAN STRAIN: Okay. You guys have got me confused. Which are you presenting today, Caroline? MS. CILEK: We are presenting the amendment in your binder. CHAIRMAN STRAIN: Okay. That's the one that I believe we've been addressing. That's the one I believe we've given direction on in which to change the language from removal to trimming, destruction to alteration. And that's the one to take a look at for the variance issue, and the -- I think Jeremy had another issue involving the suggestion of keeping some language in the beginning of the paragraph. And I believe that's the direction you're getting from this board. Anybody have anything different? (No response.) CHAIRMAN STRAIN: Okay, that gets us there. Thank you. Are we finished with this LDC workshop -- MS. CILEK: Yes. CHAIRMAN STRAIN: -- I think almost it's been because we can't take action? Thank you, Caroline, it's been another enjoyable experience. MS. CILEK: Thank you for your comments. CHAIRMAN STRAIN: And I think the public's -- Mike, you coming up to address public comment? Oh, please don't. Is there a motion to adjourn? COMMISSIONER EBERT: I second. CHAIRMAN STRAIN: All in favor, signify by saying aye. COMMISSIONER KLEIN: Aye. CHAIRMAN STRAIN: Aye. COMMISSIONER MIDNEY: Aye. COMMISSIONER EBERT: Aye. COMMISSIONER BROUGHAM: Aye. Page 68 of 69 161 2A2 August 16, 2012 COMMISSIONER HOMIAK: Aye. CHAIRMAN STRAIN: Any opposed? CHAIRMAN STRAIN: We're out of here. * * * * * * * * * * * * * * ** There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 2:45 p.m. COLLIER COUNTY PLANNING COMMISSION MARK STRAIN, Chairman These minutes approved by the board on � - 21- PL as presented Lor as corrected Transcript prepared on behalf of Gregory Reporting Service, Inc., by Cherie' R. Nottingham. Page 69 of 69 161 2 1� August 15, 2012 D 90 WIR MINUTES OF THE COLLIER COUNTY CONTRACTORS' LICEN%NG.B.Q,RD MEETING August 15, 2012 Naples, Florida LET IT BE REMEMBERED that the Collier County Contractors' Licensing Board, having conducted business herein, met on this date at 9:00 AM in REGULAR SESSION in Administrative Building "F," 3rd Floor, Collier County Government Complex, Naples, Florida, with the following Members present: Fiala qk _ Hiller Henning Coyle r Coletta ALSO PRESENT: CHAIRMAN: Vice Chair: Excused.• Lee Horn Richard Joslin Michael Boyd Terry Jerulle Thomas Lykos Robert Meister Jon Walker Kyle Lantz Patrick White Michael Ossorio — Supervisor, Contractors' Licensing Office James F. Morey, Esq. — Attorney for the Contractors' Licensing Board Jeff Wright, Esq. — Assistant County Attorney Rob Ganguli — Licensing Compliance Officer Misc. CORD' Karen Clements — Licensing Compliance Officer Date: � �I Z, Item #t V'g 2=)a,-± C ,Ivies to: 161 2A } August 15, 2012 NOTE. Any person who decides to appeal a decision of this Board will need a record of the proceedings and may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the Appeal is to be based. I. ROLL CALL: Chairman Lee Horn called the meeting to order at 9:02 AM and read the procedures to be followed to appeal a decision. Roll call was taken and a quorum was established. Seven members were present. II. AGENDA — ADDITIONS OR DELETIONS: (None) III. APPROVAL OF AGENDA: Thomas Lykos moved to approve the Agenda as presented Second by Vice Chairman Joslin. Carried unanimously, 7-0. IV. APPROVAL OF MINUTES — June 20,2012: Changes: • Page 13, under question by Vice Chairman Joslin, the amount of the payment made was corrected to $4,919.70. Thomas Lykos moved to approve the Minutes as amended Second by Jon Walker. Carried unanimously, 6 — 0. (Note: Robert Meister could not vote to approve the Minutes because he did not attend the June 20th meeting.) V. DISCUSSION: (None) VI. NEW BUSINESS: (Note: In cases heard under Sections VI and VII, the individuals who testified were first sworn in by the Attorney for the Board.) A. Doreen J. Visser — Contesting Citation Business: " Willowood Home Design, LLC, d/b /a Willowood Kitchen & Bath" Citation(s): #7165 ( "Unlicensed Advertising ") Date Issued: June 15, 2012 Fine Amount: $300.00 2 161 2A August 15, 2012 Description of Violation: Engage in the business or act in the capacity of a Contractor, or advertise self or business organization as available to engage in the business of, or act in the capacity of a Contractor, without being duly registered or certified. Raymond Visser: • He was contacted by Rob Ganguli concerning a problem with the company website; • The problem was the word "installers;" • When they purchased the business, the website was already running; • The website is hosted by "Kitchens.com;" • They had no idea they were in any violation due to the language on the website; • They added, "Legal Notice: Local permitting, licensing, and Codes apply" to all pages of the website; • It is an "international" website — they do business internationally; • Does not understand how Collier County can claim to have jurisdiction over a world -wide website; • Does not think they should have been cited without first receiving a warning and an explanation of why there was a violation — he thought they had corrected the problem. Chairman Horn asked how long ago they purchased the business and the response was "six years ago." He noted the language that caught his attention on the website was: "In addition to providing the professional installation of cabinets and countertops, we are able to arrange for plumbing, electrical work or major structural jobs — whatever you need. " Chairman Horn continued, stating his problem was that the Vissers were not licensed — they merely had a Business Tax Receipt and only made cabinets. Mr. Visser responded if a customer needed a General Contractor, they would make a referral ( "introduction) — the website stated "to arrange for." Chairman Horn explained that was one of the fiuictions of a General Contractor and may have been why they were cited. Mr. Visser stated he was informed by Michael Ossorio of another problem -- the only category of subcontractor he could hire was a cabinet installer. He thought he had been cited only for the language issue. Chairman Horn asked Rob Ganguli to explain why the Citation was issued. Rob Ganguli, Collier County Licensing Compliance Officer, stated: • A complaint was received by the Contractors' Licensing Office on May 22nd regarding internet advertising of Willowood Home Designs, LLC, stating they could provide cabinet installation services; 161 2A� August 15, 2012 There was no information concerning licensing — the owners had only a Business Tax Receipt for retail sales; Mr. Ganguli contacted the owners and advised them of the complaint and the violation. Abatement measures were discussed. On June 15'', he met with Doreen and Raymond Visser: • The disclaimer has been placed on the website in an effort to come into compliance; • He noted that the Visser had taken remedial action; • A Citation was issued for "advertising self or business organization as available to act as a Contractor" without being duly registered or certified; ■ The phrase, "cabinet installation," was the trigger. Thomas Lykos noted he knew "Ray and Dorrie" as members of the CBIA ( "Collier Building Industry Association "), but has never conducted business with them. He stated his existing relationship would not impact his ability to be objective regarding the matter before the Board. Jon Walker asked about the website designer. Raymond Visser explained the website was hosted by "Kitchens. corn" and the arrangement was "inherited" when they purchased the business. He stated have worked for clients in England, New York City, the Cayman Islands. Jon Walker stated the information on the website and the testimonials provided gave the impression that they were operating a business in Collier County. Mr. Visser acknowledged the majority of their business was from Collier County and that is why the legal notice was placed on each page — to protect the business — but their clients were not limited only to the Collier County area. Thomas Lykos noted even though the Vissers were from outside the U.S., since they chose to buy and operate a business within the U.S., they must learn the laws and follow them. Even if they have clients from outside the U.S. they cannot ignore the laws of Collier County when operating a business in Collier County. Mr. Visser reiterated he did not understand how Collier County could claim jurisdiction over a website that was not strictly limited to only Collier County— it is a world -wide website. He stated they were not trying to avoid anything — they did "cue diligence" — and always try to comply with the law. He understood why there are rules and regulations. He further stated they did everything that they thought they needed to do to come into compliance. Mr. Lykos countered the Vissers were using the international aspect of their business to "water down" or not communicate their limitations with their Collier County clients. He suggested the website should state: "In Collier County, we are not licensed to install cabinets. In Collier County, we are not licensed to hire plumbers, electricians — it is strictly the responsibility of a homeowner." If the website listed the restrictions within Collier County, while offering to provide the names of three licensed General Contractors that a homeowner could interview, 4 ibiza+ August 15, 2012 there would not have been a violation. The disclaimer they placed on the website was not specific enough to Collier County. He further explained since the Business Tax "license" was in Collier County and their business was in Collier County, they must observe the laws of Collier County. Chairman Horn referenced Page 3 of the website, "Working with Willowood," and stated the very top of the page notes "Willowood Kitchen and Bath, Kitchen Design, Bathroom Remodeling, Naples, Florida." The business address is North Tamiami Trail in Naples. The business telephone number is a local number. Based on that information, the Board considers it to be a local issue. The information tells a consumer the business is based in Naples, Florida. He suggested the matter could be settled by removing the sentence, "In addition to providing the professional installation ... etc." from the website. Vice Chairman Joslin concurred, noting the website gives the impression that "Willowood" can handle a project from start to finish but the current license for the business allows them to build and sell cabinets and nothing more. Mr. Visser again stated the actual language was that they could "arrange for" — not that they were doing the actual work. Vice Chairman Joslin countered that a General Contractor "arranges" things — he does not do everything himself but hires subcontractors to complete a job. Mr. Visser stated his attorney informed him there should have been a meeting to explain the violation which did not happen — they were simply fined. He stated he will continue to make changes to the website as necessary — they have already made changes they thought were sufficient. Chairman Horn asked if the Respondents would be willing to allow Michael Ossorio and the County to examine the website and explain exactly what changes are necessary to come into compliance. His question to the Respondents was, "Would you be willing to remove language from the website ?" The response was, "yes." Vice Chairman Joslin asked if the owner from whom they purchased the business was, in fact, licensed to perform the work as advertised on the website. The response was, "no." Mr. Visser indicated he should consider obtaining a General Contractor's license. He stated he understands what is required and why it is required. Chairman Horn asked Mr. Ossorio if there have been any other complaints lodged against this company since 2006. Michael Ossorio stated he was not aware of any other problems. He explained the Mr. Visser could obtain a cabinetry license by taking and passing the Business Procedures test. Until he does so, he should remain within the realm authorized by the Business Tax Receipts, i.e., retail sales. 161 2q q August 15, 2012 Rob Ganguli asked the Respondent if he received information concerning licensing. Ray Visser confirmed that he had been provided information on how to obtain a cabinet installation license. Thomas Lykos asked the Board's Attorney to read the Ordinance concerning contested Citations. Attorney Morey referred to Florida Statutes, Chapter 489, "Contracting," and Section 2 -203 of the Municipal Code. He stated if a Citation is contested, the Board has the ability to uphold the Citation as issued, as well as to overturn the Citation in a situation where remedial measures have been taken and there has been no harm to the public. Vice Chairman Joslin stated after being in business in Collier County for six years, the Respondent should have realized the website was advertising services that could not be provided under his license. He stated he supported upholding the Citation as issued. He asked if the change to the website had been made. Doreen Visser had spoken to Mr. Ganguli on the phone and stated the disclaimer was added to the website prior to their meeting in June. She further stated it was initially only on Page 3 of the website but was added to each page on the website. She asked that the fine be waived since they had complied. Michael Ossorio stated merely adding the disclaimer was not sufficient to correct the violation prior to the Hearing. Vice Chairman Joslin concurred. Ray Visser countered he had discussed adding the disclaimer with Rob Ganguli who thought it was sufficient. He stated they did what Mr. Ganguli asked them to do. If the mediation wasn't enough, they should have been contacted and told what else was necessary. Chairman Horn asked Mr. Ganguli what he told the Vissers were the changes necessary to correct the website. Rob Ganguli stated he did not advise the Vissers to do anything — they decided themselves to add the disclaimer which he admitted he viewed as an effort to take some type of remedial action. He stated he was not in a position to determine if the remedial action was or was not sufficient. Chairman Horn asked Mr. Ossorio what was required to bring the web pages into compliance. Michael Ossorio agreed with the suggestions made by Thomas Lykos. He concurred that the following statement should be removed "In addition to providing the professional installation of cabinets and countertops, we are able to arrange for plumbing, electrical work or major structural jobs — whatever you need. " Suggestion: Mr. Visser could insert a disclaimer on the website to clarify that the above statement does not apply to the City of Naples, the City of Marco Island, Col 161 2A August 15, 2012 Everglades City, or unincorporated Collier County. Mr. Ossorio stated he would be willing to explain to Mr. Visser in detail exactly what was necessary to come into compliance. He suggested calling the Contractors' Licensing Office to make an appointment. Mr. Ganguli noted during his meeting with Mr. and Mrs. Visser, he acknowledged their remedial action of inserting statement of "Legal Notice" on the website, but did not confirm that the action would be sufficient to bring them into compliance. Vice Chairman Joslin moved to uphold Citation #7165 together with the fine of $300.00. Second by Jon Walker. Discussion: Thomas Lykos stated he was conflicted and that the goal of the Board is to achieve compliance, not inflict punishment. He further stated there were no clear -cut actions that the Respondent could take in the situation before the Board. There was intent on the part of the Respondent to take remedial action although it was not sufficient in his opinion. Chairman Horn asked the Board's attorney if the motion to uphold the Citation failed, what options were available to the Board. Attorney Morey responded if the motion failed, a new motion could be made as long as the Hearing was open. County Attorney Jeff Wright agreed with Mr. Morey's assessment. Terry Jerulle stated he was also conflicted. The impression from other pages on the website was that the Vissers would oversee a project — which is what a General Contractor would do. There was further discussion concerning the options available to the Board. Mr. Ossorio noted the Board had, in the past, withdrawn a Citation when a violation had been abated prior to the Hearing. It was rare, but had been done previously. The Respondents were given information concerning how to obtain a license. He stated that, in the County's opinion, the Vissers had not met the burden of meeting the requirements to waive the Citation. Mr. Visser stated he was very willing to make whatever changes are necessary to the website. He further stated if he had been given clear direction, the changes would have been made prior to the Hearing. He stated it would be easier to delete the page rather than to revise the website due to the difficulty of dealing with the webmaster. Mr. Lykos explained a number of risks relating to the advertising claims versus the type of insurance coverage — it is more serious than just misunderstanding the rules 7 x.61 2A August 15, 2012 and laws of Collier County. He stated the Respondent could have put a client and the client's property at risk because there may not be adequate insurance protection in the case of a problem. Mr. Visser stated he was "quite willing to put it right and not buck the system." Chairman Horn called for a vote and restated the Motion to uphold the Citation. Motion carried unanimously, 7— 0. Mr. Visser indicated he would file an appeal. Attorney Morey advised Mr. Visser to consult with his counsel and asked the County Attorney to provide information concerning the appeals process to the Respondent. B. Darlene Rowe — Credit Report(s) Ms. Rowe explained she was appearing before the Board to qualify her company, Dazzling Floors, Inc. (Trade: floor covering installation) The company has been in business since 1999 in Florida but is new to Collier County. Michael Ossorio stated: • The application is for approval of a floor covering license. • The Applicant took and passed the Business Procedures Test. • Ms. Rowe is licensed in other jurisdictions that do not require taking and passing the Business Procedures Test. • There was a question concerning her business credit report which is why the application was presented to the Board. Chairman Horn stated he had read Mr. Rowe's letter of explanation concerning the 2006 judgment against her company in the sum of $11,269.00. Ms. Rowe explained she has not yet paid anything on the judgment. At the request of Vice Chairman Joslin, she reiterated the background concerning the judgment. She stated her company was subcontracted to install tile and was supplied the tile by Destin Floors. There were no complaints about the workmanship. Approximately four months later, she was requested to replace the tile for free because the client's wife changed her mind about the color and she refused. When questioned about a collection on her personal credit report, she stated she had undergone three surgeries and lost two houses to foreclosure. Mr. Ossorio stated if a business has been open for 12 months or longer, more emphasis is placed on the business credit report. He noted medical issues or a foreclosure was not an indication that a contractor could pay his/her business expenses. 161 2A August 15, 2012 Vice Chairman Joslin stated, in the past, the Board had approved granting a probationary license when there were credit issues. He noted she had achieved an 86% score on the Business Procedures Test as evidence of her knowledge of her trade. Ms. Rowe stated she had worked for Carpet One for 13 years in Okaloosa County, Florida, without any problems. Michael Ossorio stated the County recommended granting a probationary license for six months. If there are no problems at the end of the six month period, her Certificate should be changed to "active status." Thomas Lykos suggested a one year probationary period with review of her credit reports at six and twelve months to give her time to demonstrate some improvement. Thomas Lykos moved to approve issuing a probationary license for a period of twelvemonths. The Respondent will return to present her current business and personal credit reports to the Board at six and twelve months. The Board will make a final determination concerning her license at the end of the probationary period. Second by Terry Jerulle. Carried unanimously, 7— 0. C. Jeff Yingling — Review Credit Report Chairman Horn welcomed Mr. Yingling who was appearing to qualify the company, "Paints & Coatings, Inc." He asked the Applicant if he knew a Frank Jackson of North Port, Florida. Mr. Yingling responded, "Yes." Chairman Horn explained there were some minor discrepancies ( "housekeeping issues ") concerning the Verification of Construction Experience that Mr. Jackson submitted. He noted Mr. Jackson's Affidavit of Integrity and Good Character was also incorrectly completed. He requested that Staff review the documents. Chairman Horn asked the Respondent to explain the Company's "major" credit issues. Jeff Yingling stated: • He and his partner began the company in 1994 and have devoted their time to compliance and safety issues for jobs with confined spaces. They were field- oriented and worked each job site. • In 2008, the Office Manager and another employee were found to have embezzled several hundred thousand dollars from the company, including the theft of payroll tax deposits. • The employees were fired, prosecuted by the State's Attorney, and convicted of First Degree Grand Theft -- they are serving sentences in jail. 9 161 21 August 15, 2 12 • The company has entered into a repayment plan, approved by the IRS, and has enacted new office procedures and internal controls to prevent a similar situation from happening in the future. • Neither Jeff nor his partner took a paycheck for 2010 and most of 2011 to keep the company going. • The payroll taxes are current and the company is on the road to recovery. A CPA who reviews the payroll on a monthly basis. • He has become computer literate which he was not in 2007 and he is more office oriented now. Mr. Yingling explained the company usually works for utilities and, in 2008, worked primarily in Lee County, with only a few jobs in Collier County. The company provides special paints and coatings for drinking water and for wastewater pipes and lift stations. They clean out sewer systems and drinking water tanks. Michael Ossorio stated Paints & Coatings, Inc. was hired by Collier County Public Utilities. He received a Citation because he was not licensed to work in Collier County. He has been licensed to work in Lee County for years but forgot about obtaining licensing in Collier County. The Applicant has taken and passed the Business Procedures Test and the Painting Exam. There have not been any complaints made against the company in Collier County. The immediate concern was the business credit. Vice Chairman Joslin asked if the monthly payments pursuant to the IRS repayment plan were being made on time. Jeff Yingling replied affirmatively. Michael Ossorio confirmed the County recommended approving a Certificate for Painting. Thomas Lykos moved to recommend approving a Certificate for Painting. Second by Vice Chairman Richard Joslin. Carried unanimously, 7— 0. Jeff Yingling noted the Citation fine had already been paid. VII. OLD BUSINESS: A. Nelly Nava — Review Credit Report Chairman Horn noted Nelly Nava was appearing for Board review of her recent credit report. He stated Ms. Nava had been on probation and has been required to present her credit reports to the Board every six months. He stated he did not see very much improvement in her personal credit report. Ms. Nava stated: • The year started off slowly with only a few job — she did not make enough money to make regular payments, although she is making payments. 10 161 2A August 15, 2012 • She has not applied for business credit because she is afraid of rejection due to her personal credit problems. • She stated her credit is a "bit better." Chairman Horn noted the American Express balance was reduced by $800. He stated the other balances remained about the same. Ms. Nava continued that her son required surgery in 2011 and she is paying the medical bills incurred for his treatment. Michael Ossorio stated his only complaint was that Ms. Nava would call him frequently and requested that the Board "move forward with this if possible." It was noted this was her P six -month appearance before the Board. Vice Chairman Joslin moved to end the probation and allow Ms. Nava to "start fresh." Second by Chairman Lee Horn. Carried unanimously, 7— 0. B. Orders of the Board Vice Chairman Joslin moved to approve authorizing the Chairman to sign the Orders of the Board. Second by Robert Meister. Carried unanimously, 7 — 0. VIII. PUBLIC HEARINGS: (Note: In the following case, the individuals who testified were first sworn in by the Attorney for the Board.) A. Case #2012 -09: Lucius Blackwell, i d/b /a "AAA Air - Conditioning & Refrigeration, Inc." Chairman Horn noted Mr. Blackwell was not present at the Hearing. Chairman Horn outlined the general process of the Public Hearing: • The County will present an Opening Statement to set forth the charges and, in general terms, how it intends to prove the charges. • The Respondent will present his/her Opening Statement setting forth, in general terms, defenses to the charges. • The County will present its Case in Chief by calling witnesses and presenting evidence. • The Respondent may cross - examine the witnesses. • After the County has closed its Case in Chief, the Respondent may present his/her defense, i.e., to call and examine witnesses, introduce Exhibits, cross - examine witnesses to impeach any witness regardless of which party called the witness to testify, and rebut any evidence presented against the Ply 11 .b1 2A August 15, 2012 • After the Respondent has presented his/her case, the County will present a Rebuttal to the Respondent's presentation. • When the Rebuttal is concluded, each party is permitted to present a Closing Statement. • The County is allowed a second opportunity to rebut the Respondent's Closing Statement. • The Board will close the Public Hearing and begin deliberations. • Prior to beginning deliberations, the Board's Attorney will give a "charge" to the Board, similar to the charge given to a jury, setting out the parameters on which the decision will be based. • During deliberations, the Board can request additional information and clarification from the parties. • The Board will decide two different issues: o Whether the Respondent was guilty of the offense(s) charged in the Administrative Complaint, and a vote will be taken on the matter. o If the Respondent was found guilty, the Board must decide the sanctions to be imposed. • The Board's Attorney will advise the Board concerning the sanctions and the factors to be considered. • The Board will discuss the sanctions and vote. Vice Chairman Joslin moved to approve entering the packet for Case No. 2012 -09, Board of County Commissioners vs. Lucius B. Blackwell, d/b /a "AAA Air Conditioning & Refrigeration, Inc., "License #CAC - 1816210, into evidence. Second by Terry Jerulle. Carried unanimously, 7— 0. • Chairman Horn entered the information packet into evidence, marked as County's Exhibit "A." Michael Ossorio referred the Board to Exhibit E -8 and stated a letter of notification of the Hearing (Exhibit E -7) was sent, via Certified Mail, to the Respondent's last known address in West Palm Beach, Florida. He confirmed the County was ready to proceed. Chairman Horn concurred that the Respondent had been properly noticed and determined the Hearing could proceed. Karen Clements, Licensing Compliance Officer, presented the County's "Case in Chief' and stated: • She received a complaint on May 31, 2012 from Greg Governale, the son of Marilyn Governale, regarding 2018 Duke Drive, Naples, Florida. • AAA Air- Conditioning & Refrigeration, Inc. is a State - certified Contractor, License #CAC - 1816210, from West Palm Beach, Florida. • The Company was contracted on April 27th to install a condensing unit, an air handler, and a dehumidifier at a cost of $8,050.00 • A deposit of $3,750.00 was paid and the Company proceeded with the work. • A Permit was not obtained. 12 161 2A August 15, 2012 • Marilyn Governale is experiencing problems with the air - conditioning unit. • AAA Air - Conditioning is not registered with Collier County. • Mr. Blackwell was contacted and came to the Contractors' Licensing Office the on June 1St to register the company. • He was unable to register the company because he did not have proof of insurance. • Michael Ossorio gave him a Notice of Non - compliance which he signed. • Mr. Blackwell spoke with Jim Turner from the Plumbing Department and received the necessary paperwork. • Instead of returning with the documentation completed, he went to his car and left. • Numerous phone calls were placed to Mr. Blackwell - -- his response was stall tactics ... he was always waiting for "something" (paperwork, information, etc.) • The Notice of Hearing was sent to Mr. Blackwell via Certified Mail and it was received. • On July 16th, an email was sent to AAA Air - Conditioning but there was no response. (See Exhibit E -12) • Tom DeGram, Interim Chief Building Official, was contacted concerning the case (Exhibit E -13). He determined there was a willful Code violation of Section 105.1 of the 2010 Florida Building Code (Exhibit E -14). • The violation has not been abated. Chairman Horn asked if the job required a permit and inspections and Ms. Clements replied affirmatively. He asked if a State - certified contractor was required to register with Collier County before beginning a job. Karen Clements concurred. Michael Ossorio met with Lucius Blackwell on June 1 st and he was issued a Non- compliance Order to inform him (and all State - certified Contractors) that they must pull a building permit to be in compliance. Mr. Blackwell assured Mr. Ossorio that it was an oversight and apologized. He stated he would obtain the required building permits. He continued the Governales were waiting for the Board's decision to avoid being in breach of contract. They have another contractor who will pull the required permits to install a new air conditioning unit. He stated the Governales have filed a complaint for misconduct with the State Board. Chairman Horn reiterated the system has not been permitted and not C /O'd. Jon Walker asked if restitution was ordered by the Board and verified the customers paid over $3,000 as a deposit. Karen Clements stated they had paid the entire amount of $8,050 to the Contractor. Chairman Horn noted that since the Contractor was State - certified, different rules applied. Attorney Morey stated he would explain the regulations to the Board during the penalty phase of their deliberation. 13 161 2 August 15, 2012 Thomas Lykos stated the Board was required the protect the consumer and the case before the Board proved why the rules were necessary. Robert Meister noted the Contract stated the owner was responsible for obtaining a permit (see Exhibit E -11) and confirmed the statement did not absolve the Contractor of his responsibility to register in Collier County. Michael Ossorio stated the County recommended the Board determine that the Contractor was guilty of a willful violation of the Florida Building Code, and concluded the County's presentation. Vice Chairman Joslin moved to close the Public Hearing. Second by Thomas Jerulle. Carried unanimously, 7— 0. Attorney Morey read the Charge to the Board and outlined the Charge as follows: • The Board shall ascertain in its deliberations that fundamental fairness and due process were accorded to the Respondent • Pursuant to Section 22- 203(g) (5) of the Codified Ordinance, the formal Rules of Evidence set out in Florida Statutes do not apply. • The Board shall consider solely the evidence presented at the Hearing in its deliberation of this matter. • The Board shall exclude from its deliberations irrelevant, immaterial or cumulative testimony. • The Board shall admit and consider all other evidence of a type commonly relied upon by reasonably prudent persons in the conduct of their affairs, whether or not the evidence so admitted would be admissible in a Court of Law. • Hearsay evidence may be used to explain or supplement any other evidence but hearsay, in and of itself, is not be sufficient to support a Finding, unless such hearsay would be admissible over objection in a civil action in Court. • The Standard of Proof in actions where a Respondent may lose his privileges to practice his profession is that the evidence presented by the Complainant must prove the Complainant's case in a clear and convincing manner. • The Burden of Proof on the Complainant is a larger burden than the "Preponderance of Evidence" Standard set in ordinary Civil cases. • The Standard of Evidence is to be weighed solely as to the charges set out in the Complaint. • The only charges the Board may decide upon are the ones to which the Respondent has had an opportunity to prepare a defense. • The damages awarded by the Board must be directly related to the charges. • The decision made by the Board shall be stated orally at the Hearing and is effective upon being read, unless the Board orders otherwise. • The Respondent, if found guilty, has certain appeal rights to the Contractors' Licensing Board, the Courts, and the State Construction Industry Licensing Board, pursuant to Florida Statutes and the Florida Administrative Code. • The Board shall vote upon the evidence presented in all areas and if the Respondent is found in violation, shall adopt the Administrative Complaint. 14 161 2A�- August 15, 2012 • The Board shall also make Findings of Fact and Conclusions of Law in support of the charges set out in the Complaint. Chairman Horn noted the Respondent had been properly served notification of the Hearing. Michael Ossorio referred the Board to the second page of the Administrative Complaint which detailed Count L Chairman Horn read the County into the record as follows: "Collier County Ordinance 90 -105, as amended, Section 22- 201.1(2) states, `Willfully violating the applicable Building Codes or Laws of the State, City or Collier County. " Vice Chairman Joslin moved to approve that in Case #2012 -09, Petitioner versus Lucius B. Blackwell, d/b /a "AAA Air - Conditioning & Refrigeration, Inc. "the Respondent was found guilty of violating Count I of the Administrative Complaint as stated. Second by Thomas Lykos. Carried unanimously, 7— 0. PENALTYPIIASE: Attorney Morey stated if, after a Hearing has been conducted, the Contractors' Licensing Board found there was misconduct by a State - certified Contractor within the meaning of Section 22 -201, the Board may, but shall not be required to, impose any of the following Disciplinary Sanctions individually, or in combination: (1) The Board may deny the issuance of Collier County Building Permits or require the issuance of Permits with specific conditions; (2) Notification and information concerning such permit denial(s) shall be submitted to the Florida Department of Business and Professional Regulations within fifteen days after the Contractors' Licensing Board decision. Attorney Morey further advised the Board that, when imposing any of the possible Disciplinary Sanctions on a Contractor holding a Certificate of Competency or a State - certified Contractor who has been found to have violated the Ordinance, the Contractors' Licensing Board shall consider the following: (1) All of the evidence presented at the Hearing; (2) The gravity of the violation; (3) The impact of the violation on public Health/Safety or Welfare; (4) Any actions taken by the violator to correct the violation(s); (5) Any previous violations committed by the violator, and (6) Any other evidence presented at the Hearing by the parties relevant as to the Sanction which is appropriate for the case given the nature of the violation(s) or the violator. 15 161 2A 4 August 15, 2012 He concluded in addition to any other action that may be taken, the Contractors' Licensing Board may also issue a recommended penalty to the State's Contractors' Licensing Industry Board. Chairman Horn asked the County for recommendations. Michael Ossorio stated: To pull the Respondent's Building Permit privileges for the City of Naples, the City of Marco Island, and all of unincorporated Collier County, and To authorize the Contractors' Licensing Office to send a Certified letter to the State with the Findings of Fact and a recommendation for revocation of the Respondent's Certificate in the State of Florida, as well as imposing full restitution with penalties and an investigation to be conducted by the Department of Business and Professional Regulations. Michael Boyd asked if the Respondent could be fined for the County's costs. Mr. Ossorio confirmed the Board could recommend that the State order the Respondent of pay all costs incurred by Collier County related to its investigation. When asked about a public reprimand, Mr. Ossorio stated the Board had not previously requested that the State issue a public reprimand against a State - certified Contractor. Chairman Horn noted the Board could ask. Chairman Horn moved to recommend approving the following actions: • pulling the Respondent's Building Permit Privileges for Collier County and its municipalities; • granting permission to the Contractors' Licensing Office to send a Certified letter to the State requesting revocation of the Respondent's license, restitution for the homeowner, an investigation to be conducted by the State, reimbursement to Collier County for its investigative costs, and that a public reprimand be issued. Second by Vice Chairman Joslin. Carried unanimously, 7— 0. Chairman Horn outlined the Board's Order: • This cause came on for public hearing before the Contractors' Licensing Board on August 15, 2012 for consideration of the Administrative Complaint in Case #2012 -09 filed against Lucius B. Blackwell, d/b /a "AAA Air - Conditioning & Refrigeration, Inc.," the holder of record of State Certificate #CAC - 1816210. • Service of the Complaint was made in accordance with Collier County Ordinance 90 -105, as amended. • The Board, at this Hearing, having heard testimony under oath, received evidence and heard arguments respective to all appropriate matters, and issued its Findings of Facts and Conclusions of Law as follows. 16 161 2A * August 15, 2012 Findings of Fact: • Lucius B. Blackwell, d/b /a "AAA Air - Conditioning & Refrigeration, Inc.," is the holder of record of State Certificate 4CAC - 1816210. • The Board of County Commissioners, Collier County, Florida, Contractors' Licensing Board is the Petitioner (Complainant) in this matter. • The Board has jurisdiction of the person of the Respondent. • Respondent, Lucius B. Blackwell, was not present at the Public Hearing held on August 15, 2012, and was not represented by Counsel at the Hearing. • The Respondent had been properly noticed concerning the Hearing. • All notices required by Collier County Ordinance 90 -105, as amended, had been properly issued and were personally delivered. • The Respondent acted in a manner that is in violation of Collier County Ordinances and is the one who committed the act. • The allegations of fact as set forth in Administrative Complaint as to: o Count 1, under Section 22- 201.1(2): "Willfully violating the applicable Building Codes or Laws of the State, City or Collier County" have been found to be supported by the evidence presented at the Hearing. Conclusions of Law: The Conclusions of Law alleged and set forth in the Administrative Complaint as to Count 1 has been approved, adopted and incorporated herein, to wit: "The Respondent violated Section 22- 201.1(2) of Collier County Ordinance 90 -105, as amended, in the performance of his contracting business in Collier County by acting in violation of the Sections set out in the Administrative Complaint with particularity." Order of the Board: Based upon the foregoing Findings of Fact and Conclusions of Law, and pursuant to the authority granted in Chapter 489, Florida Statutes, and in Collier County Ordinance 90 -105, as amended, by a vote of seven (7) in favor and none (0) in opposition, a majority vote of the Board members present, the Respondent has been found in violation as set out above. Further, it is hereby ordered by a vote of 7 in favor, and none in opposition, a majority vote of the Board members present, that the following disciplinary sanctions and related Order are hereby imposed upon the holder of State Certificate of Competency #CAC - 1816210, to wit: • Pull all Building Permit privileges in Collier County; • The Contractors' Licensing Office is to send a Certified letter to the State recommending revocation of the Respondent's license, restitution to the homeowner, an investigation to be conducted by the State, reimbursement to Collier County for its investigative costs, and that a public reprimand be issued. 17 161 2A � August 15, 2012 Chairman Horn noted the case was closed. IX. REPORTS: • Mr. Ossorio noted the Office has been working with the Department of Financial Services regarding shell companies (a corporation that opens without obtaining a license and only minimal insurance coverage) . He stated approximately 25 "Stop Work" Orders have been issued during the past three months throughout Collier County. He will provide the Board with information concerning the issue. X. MEMBER COMMENTS: • Vice Chairman Joslin requested that the County Attorney investigate what would happen to a Citation if a Motion on the floor failed. County Attorney Jeff Wright stated he would research the issue for future discussion. He stated if a motion failed, the Board could not take any action. A follow -up motion could be made which the Board could vote upon. • Vice Chairman Joslin asked if a Board's decision regarding whether or not to uphold a Citation could also be appealed. County Attorney Jeff Wright noted an appeal could be made. The Respondent has the right to a re- hearing within 20 days following the Board's decision. He referenced Section 22 -204 of the Ordinance. • Attorney Morey stated the Board's earlier motion to uphold a Citation was appropriate as stated. He suggested an alternative motion have been phrased to deny the Respondent's request to waive the Citation. He further stated the Respondent had contested the issuance of the Citation. There was further discussion. It was noted there have been questions in the past concerning the Board's action if a Motion fails, is the Respondent not liable for payment of a fine. Attorney Morey stated he would report to the Board concerning options to "fine tune" the process. • Michael Ossorio outlined the Standard Operating Procedures regarding issuance of Citations and stated it was explained to a Respondent that the back of the Citation contained instructions concerning how to contest a Citation. A Respondent is also provided with a copy of the Ordinance. • Mr. Ossorio stated that for future Hearings, the Board would be provided with a full copy of any Citation (both front and back) issued. He noted a Respondent may change his/her mind concerning whether to pursue contesting a Citation or decide to pay the fine even after the back of the Citation was signed. XI. NEXT MEETING DATE: Wednesday, September 19, 2012 Board of County Commissioners' Chambers, 3rd Floor — Administrative Building "F," Government Complex, 3301 E. Tamiami Trail, Naples, FL 34112 18 161 2A � August 15, 2012 There being no further business for the good of the County, the meeting was adjourned by the order of the Chairman at 11:15 AM. COLLIER COUNTY CONTRACTORS LICENSING BOARD Lee Hor , Chairman The Minutes were approved by the Board/Chairman on "as submitted" U OR "as amended" ". 19 )q" 12--- , 2012, i 16 1 2A, September 5, 2012 MINUTES OF THE ME INC..OF.THE COLLIER COUNTY ENVIRONMENTAL ADVISORY COUNCIL Naples, Florida, September 5, 2012 LET IT BE REMEMBERED, the Collier County Environmental Advisory Council, in and for the County of Collier, having conducted business herein, met on this date at 9:00 A.M. in REGULAR SESSION at Administrative Building "F," 3rd Floor, Collier County Government Complex Naples, Florida with the following members present: VICE CHAIRMAN: Fiala Hiller J Henning �� Coyle ✓ Coletta L Andrew Dickman Michael V. Sorrell David Bishof Brian Doyle Gary McNally (Alternate) ALSO PRESENT: Jeff Klatzkow, County Attorney Stephen Lenberger, Sr. Environmentalist Specialist David Weeks, Comprehensive Planning Corby Schmidt, Principal Planner Jerry Kurtz, Stormwater and Environmental Planning Manager Mike Bosi, Interim Planning and Zoning Director Misc. Corns: Date: \ \ \\ 1)\ \'2— Item m\ oZ' 2 ya*. Copies to: 1 161 2As September 5, 2012 I. Call to Order Mr. Dickman called the meeting to order at 9:05AM. II. Roll Call Roll call was taken and a quorum was established. III. Welcome New EAC Member Brian Doyle Mr. Doyle was welcomed as a new member of the Environmental Advisory Council. IV. Approval of Agenda Mr. McNally moved to approve the Agenda subject to the deletion of item VILLA — Marco Island Executive Airport. Second by Mr. Bishof. Carried unanimously 5- 0. V. Approval of the July 3, 2012 meeting minutes Mr. Bishof moved to approve the minutes of the July 3, 2012 meeting as submitted. Second by Mr. McNally. Carried unanimously 5 — 0. VI. Upcoming Environmental Advisory Council Absences None VI. Land Use Petitions None VII. New Business A. Election of Chair and Vice -Chair Mr. McNally moved to appoint Andrew Dickman as Chairman of the Environmental Advisory Council. Second by Mr. Bishof. Carried unanimously 5 — 0. Mr. McNally moved to appoint David Bishof as Vice Chairman of the Environmental Advisory Council. Second by Mr. Dickman. Carried unanimously S — 0. Mr. Dickman assumed the Chair. VIII. Old Business A. Marco Island Executive Airport Expansion Special Treatment Permit - Update ST — PL- 2012 -0900 Removed from Agenda B. LDC amendment Stephen Lenberger presented the proposed Amendment. LDC Sections: 3.05.02 - Exemptions from Requirements for Vegetation Protection and Preservation 3.05.05 — Criteria for Removal of Protected Vegetation Change: Revise exemption and permitting requirements for mangroves, for consistency with State law. 2 101 LA September 5, 2012 He noted the amendment is proposed as the County needs to recognize State Statutes regulate Mangrove Trimming and Preservation and the Statue preempts the County from regulating these activities (unless the County requests the delegation of authority from the State). Mr. Bishof expressed concern the proposed amendment and/or Statute may not preclude an applicant from obtaining permission from the State for the trimming /alteration, etc. of mangroves in areas subject to County conservations easements, or permitted native vegetation preserves not subject to easements. The activity may possibly violate County goals for preservation. He recommended any future easements proposed by the County or applicants be worded accordingly to assure the conditions or requirements are met regarding the trimming, alteration, etc. of mangroves /vegetation within these areas. Speakers Jeremy Frantz, Conservancy of Southwest Florida expressed concern the language in Section 3.05.05G "mangrove removal or trimming shall be prohibited in all preserves or areas used to fulfill the native vegetation preservation requirements" was stricken and recommended the language be transitioned into a design standard elsewhere in the Land Development Code to ensure conservation goals are met. Chairman Dickman noted, based on Staff input, incorporating this type of language may be in conflict with State Statutes. Marcia Cravens, Sierra Club noted the Statute currently adequately addresses mangrove trimming /alteration for held by the public and/or in conservation easements. Amendments to the LDC should be for the correction of deficiencies in meeting the goals and objectives of the GMP. State Statutes regulate all the issues that have arisen and the proposed amendment is unnecessary as the existing LDC supports the Statute. She expressed concern on any language in the LDC that would conflict with the Statute. The State of Florida should be the authority for this activity and amendments may be necessary if the County wishes to be delegated the authority to regulate mangrove preservation. Mr. Bishof moved to recommend the Board of County Commissioners adopt the proposed Land Development Code Amendment. Second by Mr. McNally. Carried unanimously S — 0. C. Adoption of EAR -based GMP Amendments Corby Schmidt submitted the Evaluation and Annual Report Growth Management Plan Amendments as outlined in the "Staff Report — Environmental Advisory Council - from Comprehensive Planning Section, Planning and Zoning Department Growth Management Division- Hearing Date: September S, 2012 " He noted: • On a 7 year cycle, State of Florida Statutes requires the County to review the Growth Management Plan (GMP) and determine if any amendments are required. 3 September 5, 2012 • The proposed Amendments were previously developed as required and transmitted to the Florida Department of Economic Opportunity (DEO) for comment. • The comments are returned to the County in the form of an "Objections, Recommendations and Comments (ORC) Report." • The DEO's comments were technical in nature and did not rise to the level of recommendations or objections. • The County is now moving forward with the adoption process of the amendments and Staff is submitting them to the EAC for review with any comments and/or recommendations being forwarded to the Board of County Commissioners. • Policy 6.3.1 — the language "The project is exempt from allowable off site discharge limitations pursuant to Section 403.814(12), F. S." is to be deleted, with remaining items in the Section renumbered accordingly. The following was noted under Council member discussions: Public Facilities Element/Drainage Sub - Element (the Stormwater Management Sub- Element Policy 6.2 — Concern it references a specific South Florida Water Management District policy which may be revised in the future. Is it prudent to outline the standards within the GMP and/or Land Development Code? County Staff noted if SFWMD revise their policies, it would be a lengthy process with the County being aware of any changes allowing the County the opportunity to adjust any policies accordingly. They recommended citing language of Objective 2. La regarding the "volumetric requirements" to aid in clarifying the language in the proposed policy. Conservation and Coastal Manalzement Element Policy 2.2.5 Concern the language is not strong enough to achieve the goal of ensuring existing storm water management systems function properly on an ongoing basis. County Staff reported the County does not want to create a mandate with the Policy, rather implement a public education and awareness campaign which is already on -going with a great success. Speakers Marcia Cravens, Sierra Club noted there was a 1998 lawsuit in which the County was ordered to develop certain remedial amendments to the GMP. She recommended Staff review these orders to ensure the Amendments provide compliance with the Order. She expressed concern on the deletion of maps in Policy 2.4 as they may still have value. She supports the public education and awareness campaign, especially for homeowner associations. She recommended the EAC Agenda posted online incorporate links to the Agenda items so it is easier to access information. County Staff reported: • The maps were deleted as there are many updated maps incorporated into the recently adopted Stormwater Management Plan. 11 16 1 2A � September 5, 2012 • They will investigate adding the links on the Agenda as requested by Ms. Cravens. Mr. Bishof moved to recommend the Board of County Commissioners adopt the proposed Evaluation and Annual Report Growth Management Plan Amendments subject to the following revisions: 1. Policy 6.3.1—the language "The project is exempt from allowable off site discharge limitations pursuant to Section 403.814(12),F.S. to be deleted. 2. Policy 6.2 to read— "Collier County's retention and detention requirements shall be one hundred fifty percent (150%) of the water quality volumetric requirements provided in the South Florida Water Management District... " Second by Mr. McNally. Carried unanimously S — 0. IX. Council Member Comments A. Subcommittee Report Mr. Dickman reported, pursuant to their duties, the EAC Subcommittee meets the last Wednesday of a month at 9:00am at the Growth Management Division to review environmental issues affecting the County. The initial issue under review is stormwater management. A memorandum has been prepared by the Subcommittee regarding the EAC recommendations on the subject. He noted a draft of the memorandum has been circulated for comment by the main Council. The Council reviewed the proposed memorandum and noted recommendation 42 should strike the language "large lot. " Mr. Dickman reported he would make the change and review the document for final changes. S eaker Marcia Cravens, Sierra Club recommended consideration be given to addressing how re- use irrigation water may negatively impact stormwater systems. Mr. Sorrell moved to authorize the Chairman to make any necessary changes and finalize the Memorandum, including preparing a cover letter and submit it the Board of County Commissioners. Second by Mr. Doyle. Discussion occurred noting it may be prudent for the Council to review the final document prepared for submittal to the BCC. Mr. Sorrell amended the motion to authorize the Chairman to make any necessary changes and finalize the Memorandum, including a preparing cover letter and return it to the Council for final review. Second by Mr. Doyle. Carried unanimously 5 — 0. The Council recognized the service of former EAC members Dr. Judith Hushon and Gina Downs. The Council requested Staff to report to them the ongoing efforts on to educate the public and vendors on the requirements for fertilizer applications in the County. 161 September 5, 2012 X. Staff Comments None XI. Public Comments None 2A5 There being no further business for the good of the County, the meeting was adjourned by the order of the Chair at 11:15 AM. COLLIER COUNTY ENVIRONMENTAL ADVISORY COUNCIL f Andrew Dickman, Chairman 1 These Minutes were approved by the BoardXhairman on Z 3 as presented t,/ , or as amended no GOLDEN GATE M.S.T.U. ADVISORY COMMITTEE 2885 Horseshoe Drive Naples, FL 34104 August 21, 2012 AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes — June 19, 2012 V. Transportation Operations Report A. Monthly Budget Report — Gloria Herrera B. Project Manager Report — Darryl Richard VI. Transportation Maintenance Reports A. Hannula B. Commercial Land VII. Landscape Architects Report — McGee & Associates A. Hunter & Coronado VIII. GPS Report — Pam Lulich IX. Old Business X. New Business A. Department Changes B. Future Pump Replacement Funds XI. Public Comments XII. Adjournment The next meeting is scheduled for September 18, 2012 at 3:00 p.m. At Golden Gate Community Center - Naples, FL 1 161 �p u� BY:...................... 2885 Horseshoe Drive Naples, Fl. 34104 '11 a nt MINUTES Fiala !l'/ Hiller Henning -� Coyly: Coletta I. Call to order The meeting was called to order at 3:02 p.m. by Pat Spencer, Vice Chairman. A quorum was established. II. Attendance Members: Richard Sims, Pat Spencer, Barbara Segura, Michael McElroy, Peggy Harris (Excused), County: Darryl Richard — MSTU Project Manager, Pam Lulich — Landscape Operations Manager Others: Michael McGee — McGee & Associates, Dale Hannula, Rob Brehm and Thomas Gonzalez — Hannula Landscaping, Robert Kindelan — Commercial Land Maintenance, Sue Flynn — Juristaff III. Approval of Agenda Add: X.C. Meeting Start Time Pat Spencer moved to approve the Agenda as amended. Second by Barbara Segura. Motion carried, 3 -0. IV. Approval of Minutes — June 19, 2012 Pat Spencer moved to approve the June 19, 2012 Minutes as presented. Second by Barbara Segura. Motion carried, 3 -0. Richard Sims arrived at 3:04 p. m. V. Transportation Operations Report A. Monthly Budget Report Misc. Corres: Date: ',\ \\ 1-2. Item Copies to: 0 161 Zq � Staff reviewed the Golden Gate Beautification MSTU Fund 153 Report dated August 21, 2012. (See attached) • Ad Valorem Tax Collected $230,350.79 • Operating Expenses Available $44,829.36 • Capital Outlay Available $516,195.34 • Total Budget Available $566,156.24 Darryl Richard stated in 2007 the State Legislation mandated all MSTUs within the State to roll back mileage rate. The mileage rate was capped out at that time. It was adjusted by the Budget Office. This year's cap is lower than last year. He will research with the Budget Office. Pat Spencer expressed concern over the difference between this year and last year's Ad Valorem Tax. The MSTU revenue would fall short $30,000. Staff reported the Budget FYI will be addressed at the next meeting. Richard Sims suggested the Budget FYI be placed in a "Maintenance" mode. A budget amendment would be required prior to spending Capital Improvement funds. B. Project Manager Report Darryl Richard distributed an Opinion on Cost on the West Entry Sign Renovation Project and the Golden Gate Parkway — West Entry Sign Renovation Project 100% Plan Submittal Revision dated July 13, 2012. (See attached) Staff noted The Opinion on Cost on the West Entry Sign Renovation Project gave an option for 2 -Flag Pole installations. The MSTU would be responsible for the maintenance. Staff volunteered to seek Facilities Management to assist in the maintenance after flags are installed. Discussion was made on the flag options, costs and concerns were expressed on the ROW review for permitting and the receipt of FDOT approval. It was noted McGee and Associates used previous plans to make design revisions and invoiced accordingly. For the Record the revisions included: ➢ Originally requested trees down the side and trees in front of sign in median. ➢ Direction was to remove trees, to retain Bahia grass without irrigation replacement and have plants around the sign area. If the Advisory Committee would like to get rid of all the grass and use a ground cover; he recommended using mimosa for the coverage and installation for minimum irrigation. The irrigation could be cut back after the plants are in place. Mike McElroy expressed concern over placement of the flag stating and the possibility of a vehicle(s) running into it. Pam Lulich suggested placing the flag behind the west entry sign which would give the MSTU a better chance to get approval from ROW and FDOT. 2 161 ZA G Mike McGee stated he reviewed the FDOT Specifications and the Collier County Ordinance and could not find any reason the flag can not be installed. He added FDOT recently approved a flag pole installation in the median on Marco Island. This sign has never been hit. Pat Spencer stated the 951 Project has been pulled off the 5 -Year Plan. Mike McElroy suggested the MSTU should put a sign and a flag at that end. The cost of signage and installation was estimated at $30,000. Richard Sims requested McGee & Associates provide an additional estimate. Darryl Richard recommended going through the permitting process with a free Initial Review to see if plan is feasible. A consensus was formed to direct Staff to request an Initial Review. VI. Transportation Maintenance Report A. Hannula Dale Hannula introduced Rob Brehm and Thomas Gonzalez. He gave a brief work experience history on both employees. He reported: • Adding 2 more crews on weeding and trimming. • Expect to be caught up on the GG MSTU Project by end of week. • Rob Brehm will be on site with crews on a daily basis. • Rob Brehm will inform Darryl Richard on any issues. Mike McGee explained the reporting process to Dale Hannula and the Advisory Committee as follows: • Periodic independent drive -bys to view condition of medians. • Additional drive -bys with the maintenance supervisor. • Providing a report a week in advance on the items that need to be addressed. • Drive -bys just before the MSTU meeting to review what items have been completed. He stated the weeds had not been addressed for 2 weeks; weeds in the mulch and are on top of plants. Plants need to be trimmed back. He stressed the bougainvilleas must be trimmed back within the next 2 weeks. The weeds must be addressed. Horticultural debris had not been removed noting broken branches remain in the trees. Hannula has the responsibility to maintain the torpedo grass on Golden Gate Parkway. Hannula was further directed as follows: • Include a tracer with the insecticide spray. • Do not mow trash. • Irrigate only grass and plants; keep water away from electrical equipment. Heed whatever Mike McGee has to say. Staff will coordinate a meeting with the Landscape Consultant and the Landscape Contractor to review Contract and schedules. 3 161 Zp /e It was noted the Golden Gate MSTU previously voted to follow the City of Naples tolerance on fertilization. Mike McGee will generate a Flow Meter Reading report for the next meeting. Mike McElroy asked Dale Hannula was embarrassed about taking taxpayer money for work not completed and his reaction to negative comments made. Dale Hannula admitted he was embarrassed the company services have not been completed. He made a commitment to fulfill contract requirements and resolve issues in a timely fashion. Rob Brehm stated new procedures were put in place. B. Commercial Land — Addressed under V. B. VII. Landscape Architects Report — Addressed after X. C. VIII. GPS Report —Addressed after VII. IX. Old Business - None X. New Business A. Department Changes —Addressed under VII. B. Future Pump Replacement Funds — None C. Meeting Start Time Darryl Richard reported Peggy Harris asked if the Advisory Committee would consider changing the meeting start time back to 4:00 pm stating the current time does not fit in her work schedule. A consensus was formed to move meeting start time to 4:00 pm. Barbara Segura left at 4: 00 pm. VII. Landscape Architects Report — McGee & Associates A. Hunter & Coronado Mike McGee reviewed the McGee & Associates Landscape Architecture Maintenance Report for July 2012 — August 2012. (See attached) Mike McGee reported as follows: • Hannula Landscaping needs to submit photos of the replacement trees as soon as possible. Darryl Richard concurred and will send Hannula a confirmation letter on submittal on the seedlings to review prior to approval. • Photos have been provided on Crape Myrtle. • Contractor could not find a source for the Tabebuia • The County has approved a change from Tabebuia to Crape Myrtle. 0 161 2A � Dale Hannula stated when trees are replaced the bubblers may need to be adjusted. Robert Gonzalez reported issues with the mealy bugs and treated white flies. Darryl Richard reported landscape maintenance will be going out to bid. Staff will review separating roadways within the MSTU to allow for more contractors and more competitive bids. He explained how the reorganization of departments would not affect the quality of MSTU services provided. Pam Lulich will represent Road Maintenance and will work with Fund 111. VIII. GPS Report Pam Lulich reported all Fund 111 trees are in the County Inventory with added information regarding: ➢ Caliber ➢ Pruning ➢ Fertilization ➢ Health ➢ Co- ordinance of tree XI. Public Comments Bill McDaniels There being no further business for the good of the County, the meeting was adjourned at 4:40 P.M. Golden Gate MSTU Advisory Committee Richard Sims, Chairr a —n These minutes approved by the Committee /Board on Cf OC7 as presented Y or amended The next meeting is scheduled for September 18, 2012 4:00 PM at Golden Gate Community Center - Naples, FL 5 F- Z O H U_ cm cm V- w N r r � N W Z y MM 7 W 7 a a 0 Z W D J O 0 LO O O W O LO r 0 0 C) O O O O O 0) M O N O o0 M W N O O O r r 14: o0 r 0 0 0 h 0 0 0 0 N M h 'V' O h 00 V' LO r V' Vim' ' ' fi cl) r o , M O 0 0 oo O O O O M M O oo LO (9 0) (o M M M M r 0 r h M r V' M O O S LO t- O(D LO 0) O O N LO N M N M M V' M r O C M N N N N V' CO V' V' CO r M tD N oo CO 0 y O 7 N N Q. 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Maxwell (excused) Albert Batista (excused) Misc. Corres: Zetty Y. Rivera Date: Item #t: \U T 2nA� Copies to: ALSO PRESENT: Marlene Serrano, Staff Liaison 1 b I 2 �► -� August 23, 2012 I. Call to Order: The meeting was called to order by Chairman Manny Gonzalez at 7:03 pm and a quorum was established. II. Approve the Meeting Agenda: Ileana moved to approve the Agenda, second by Zetty. Carried unanimously, 3 -0. I11. Approval of Minutes from the Meeting of June 28, 2012: Ileana motioned to approve the minutes, Zetty seconded. Carried unanimously, 3 -0. A suggestion was made to allow the guest speakers to make their presentations before other business was conducted. IV. Old Business: A. Traffic Light update: Ileana updated the Board on the status of the traffic light. She contacted the State of Florida and they suggested we request the county to place a flashing sign before the intersection that will read "Signal Ahead ". V. Public Speakers: A. Julio Vigil- Supervisor of Elections Office: Mr. Vigil brought absentee ballots request forms to show the Board and guests what to expect in the upcoming election. Mr. Harold Weeks is with the NAACP: Asked Mr. Vigil if his office mails the Absentee Ballots to registered voters only. Mr. Vigil stated that he only had the request form and that if someone wanted to receive an actual ballot, they had to mail the form to his office. Manny wanted to know if he had information on the turnout of the primary elections. Mr. Vigil stated that the turnout was not bad for a primary, they had 27% voter turnout. B. Cristina Apkarian- Collier County Museum: Ms. Apkarian made a power point presentation on the upcoming events at the Museum celebrating the Hispanic Heritage. The program is called Viva 500 and the program's mission is to preserve and interpret Hispanic history. Is a celebration that commemorates Florida's heritage, celebrating Ponce de Leon's arrival to Florida. Viva 500 is an event that will last all year. One of the programs is the Art of Reynier Llanes, a Cuban artist. The first exhibit will take place on March 1St and is called La Guayabera, which talks about the x.61 2A 7 August 23, 2012 history of this garment that is worn by everyone, even the presidents. They are also going to have a food demonstration with samples of different foods. The program will have in attendance a musical group called Tuna. This group started in Spain and I was initiated in universities around the world when students got together and starting playing instruments and singing to earn money. The Museum will have a Hispanic Art Legacy program that consists of a collection of different Hispanic artists from Argentina, Peru, Mexico, Ecuador and Colombia and it will take place during the Hispanic Heritage Month. Ms. Apkarian invited the Board and their guests to the events mentioned above and offered the website address: VivaFlorida500.com for further information. Zetty asked if the museum would consider TV advertisement? Ms. Apkarian stated that they will be advertising these events on the TV, radio, Naples Daily News, internet, Univision Spanish TV and DeLatinos. C. Mr. Harold Weeks- President NAACP: spoke about the Freedom Fund Banquet that will take place on October 27th at the Naples Hilton Hotel. Mr. Weeks informed the Board on the theme for the banquet, that it would be a "Prom Night ". They will have a Prom king and queen. There will be line dancing and music from the 50's, 60's and 70's. They will also have a live auction and a silent auction. These auctions help different programs to keep the kids in school. Manny stated that he invited Harold to speak tonight because he believes that the programs that the NAACP assists with are invaluable and that they receive great community participation. Manny added that their purpose is to help and recognize members of the community. New Business: A. Review of New Board Member Application: Mr. Jose A. Caceros did not attend the meeting. The Board decided to wait until Mr. Caceros attend a future the meeting to consider approval. B. Law Enforcement Presentation: Manny spoke about the CCSO Bomb Squad and recommended to everyone that if you see anything out of the ordinary, to leave it alone and contact the CCSO. 3 161 2A August 23, 2012 VI. Public Comments: VII. Adjourn Ileana motioned to adjourn, Zetty seconded. Carried unanimously, 3 -0. Meeting adjourned at 7:15 pm. Next Meeting: September 27, 2012. Chairman 4 CA Date CRA Board Commissioner Donna Fiala Chair Commissioner Tom Henning Commissioner James N. Coletta Commissioner Fred W. Coyle Commissioner Georgia Hiller CRA Advisory Board Michael Facundo Chairman Edward "Ski" Olesky Jeffrey Randall Robert Halman Ex- officio Julio Estremera Floyd Crews James Wall Eva Deyo Carrie Williams Daniel Rosario Angel Madera Cristina Perez CRA Staff Penny Phillippi Executive Director Bradley Muckel CRA Project Manager Christie Betancourt CRA Administrative Assistant Jeffrey Nagle MSTU Project Manager Marie Capita 1BDC Manager Collier County Community Redevelopment Agency 161 MMOKALEE CRA i The Ploce to Call Home 1 Regular Meeting of the Community Redevelopment Agency Advisory Committee Southwest Florida Works 750 South Fifth Street Immokalee, FL 34142 (239) 658 -3300 September 19, 2012 - 8:30 A.M. A. Call to Order. B. Roll Call and Announcement of a Quorum. C. Adoption of Age, nda. a. Public Notices. D. Immokalee Area Master Plan a. Discussion of BCC Agenda Item for September 25, 2012 Meeting b. Public Comment (3 minutes limit) E. Consent Agenda. a. Approval of Minutes. i. CRA Advisory Committee Meeting August 15, 2012 (Enclosure 1) F. Old Business. a. Project Managers' Reports i. CRA Project Manager (Enclosure 2) 1. Stormwater Master Plan a. SFWMD Big Cypress Basin — Q &A 2. Crosswalk Grant 3. First Street Plaza 4. CRA Fagade Improvement Program ii. IBDC Manager (Enclosure 3) 1. Micro Enterprise Loan 2. Monthly Report 3. Incubator Building iii. MSTU Project Manager (Enclosure 4) 1. Carson Road Sidewalk 2. Downtown Site Line Project 3. Christmas Decorations 4. Maintenance Contract 5. Keep it Clean Program b. Code Enforcement — Highlights c. Collier County Sheriff's — Highlights G. New Business. H. Citizen Comments. I. Next Meeting Date. Regular Meeting October 17, 2012 at 8:30 A.M. J. Adjournment. 2 Aa * The next Advisory Board/EZDA Board meeting will be held October 17, 2012, at 8:30 A.M. at Southwest Florida Works located at 750 South Fifth Street in Immokalee. All meetings will be publicly noticed in the W. Harmon Turner Building (Building F), posted at the Immokalee Public Library and provided to the County Public Information Department for distribution. Please contact Christie Betancourt, Administrative Assistant, at 239.867.4121 for additional information. In accordance with the American with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact Christie Betancourt at least 48 hours before the meeting. The public should be advised that members of the CRA Advisory Board are also members of other Boards and Committees, including, but not limited to: EZDA and the Immokalee Fire Commission. In this regard, matters coming before the Advisory Board may come before one or more of the referenced Board and Committees from time to time. Collier County Community Redevelopment Agency MMOKALEE CRA I The Ploce to Call Nome 1 Certification of Minutes Approval Form by: V/ I 161 BY........................ Approved by: Penny P tippi, Executive Vector Michael "Mike" Pacundo, Chairman Immok e Community Redevelopment Agency These Minutes for the August 15, 2012, CRA Advisory Board/fqqw Meeting were approved by the CRA Advisory Board/El ZDA on September 22, 2012 as presented. * The next joint Advisory Board /EZDA/IMPVC meeting will be held October 17, 2012 at 8:30A.M. at the Immokalee Community Redevelopment Agency office located at 1320 North 15th Street, Immokalee, F134142. ** There is no scheduled IMPVC meeting at this time. Further meetings will be held at 5:30 P.M. at Southwest Florida Works located at 750 South 5'h Street in Immokalee and will be appropriately noticed and announced in advance of such meetings. All meetings will be publicly noticed in the W. Harmon Turner Building (Building F), posted at the Jmmokalee Public Library and provided to the County Public Information Department for distribution. Please call Christie Betancourt, Administrative Assistant, at 239 -867 -4121 for additional information. In accordance with the American with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact Christie Betancourt, Administrative Assistant, at least 48 hours before the meeting. The public should be advised that members of the Innnokalee Master Plan and Visioning Committee and the CRA Advisory Board are also members of the other Boards and Committees, including, but not limited to: EZDA, Immokalee Local Redevelopment Advisory Board, Immokalee Fire Commission, and the Collier County Housing Authority; etc. In this regard, matters coming before the IMPVC and the Advisory Board may come before one or more of the referenced Board and Committees from time to time. Misc. Corres: Date: \ Item Copies to: Fiala Hiller Henning Coyle ✓' Coletta Misc. Corres: Date: \ Item Copies to: Collier County Community Redevelopment Agency 161 i-MMOKALEE CRA i The Place to Call Home! Enclosure 1 MINUTES Immokalee Local Redevelopment Agency August 15, 2012 A. Call to Order. The meeting was called to order by Mike Facundo, Chairman at 840 a.m. B. Roll Call and Announcement of a Quorum. Advisory Committee/EZDA Members Present: Dan Rosario, Mike Facundo, Ski Olesky, Jeffery Randall, Robert Halman, Floyd Crews, James Wall, Christina Perez, Eva Deyo,and Carrie Williams. Advisory Committee /EZDA Members Absent/Excused: Angel Madera and Julio Estremera. Action: A quorum was announced as being present. Others Present: Steve Hart, John Lundin, Chris Curry, Magda Ayala, Ruben Garza, Jonathan and Fermin Almanea. Staff: Penny Phillippi, Brad Muckel, Marie Capita, Rosemary Dillon, and Jeffrey Nagle. C. Introductions. All present introduced themselves. D. Announcements. None. E. Adoption of Agenda. Request by guest speaker to be moved to the front of the agenda, Item I. New Business, was moved to Item H. Item H was moved to Item I. 2As) Action: Ms. Deyo made a motion to accept the Agenda with the change, Mr. Randall seconded the motion and the Agenda was approved by unanimous vote. F. Communications. a. The Communications Folder containing IBDC Newsletter and the MSTU Keep Immokalee Clean Brochure. G. Consent Agenda. b. Approval of Minutes for the July 18, 2012 CRA Advisory Board meeting. Action: Mr. Olesky made the motion to approve the Consent Agenda, the motion was seconded by Mr. Randall and the Consent Agenda was approved by unanimous vote. H. New Business. Mr. Ruben Garza made a presentation requesting assistance from the CRA to find funding for the football players at the high school to purchase equipment and pay for insurance. Several Advisory Committee members offered suggestions and contacts that may help address the request. Action: Mr. Crews made a motion to instruct staff to create a letter to the Collier County School Board to request support for the Immokalee High School Football Team. Ms. Williams seconded the motion and it passed by a vote of 8 to 2. I. Old Business. a. Project Managers Reports i. CRA Project Manager Mr. Muckel reported on the purchasing concerns associated with the Crosswalk Grant and possible solutions to the issues; that the BCC approved the DREF grant sub - grantee agreement for $2.1 million dollars to address the stormwater needs on phase 2 & 3 of the Stormwater Master Plan; that staff will speak at the next Big Cypress Board meeting to request assistance with the design of the remaining projects in the Stormwater Master Plan, requesting $400,000; and that the downtown stormwater project was complete lacking only 25% of the pond and the overlay of two roads. Collier County Community Redevelopment Agency 161 2 A IMMOKAL,EE CRA 1 The Place to Coll Home! Enclosure 1 ii. IBDC Manager Marie Capita provided a copy of the updated policies and procedures were provided to each of the Committee members. Ms. Capita asked that they review the new procedures and provide her with comments as soon as possible. Ms. Phillippi informed them that although the new procedures reflected the current methodology of the "incubator without walls" the lease agreements and rules remain in the hopes that the IBDC will acquire an incubator structure in the future. Ms. Capita announced that the Florida Community Bank awarded the IBDC $10,000 to kick off the loan program, thanks to Bernardo Barnhart. Action: Jim Wall made a motion to instruct staff to prepare a formal thank you letter to Mr. Barnhart thanking him for his efforts on behalf of Immokalee as well as for the $10, 000 for the Micro - Enterprise Loan Program. Mr. Randall seconded the motion and it passed by unanimous vote. Ms. Capita also provided a brief overview of the monthly report and the up- coming workshops informing the group that 10 new entrepreneurs have enrolled in the current E- School. iii. MSTU Project Manager Jeffery Nagle provided a PowerPoint to illustrate and an update on the Carson Road Project readiness to move forward to include the relocation of the bus stop; the Downtown Site Line Project issues with ROW; the challenges associated with the Christmas decorations; the development of the Maintenance RFP; the status of the 91h Street sidewalk project; and the new Keep Immokalee Clean Program. b. Code Enforcement Christina Perez announced that the Collier County Code Enforcement Office will hold a district sweep during September on empty and abandoned housing units in an effort to prevent blight. She also stated that a neighborhood "Clean -Up" will be conducted on September 81h in and around Delaware and School Drive in Immokalee. J. Citizen Comments. Ms. Phillippi read a petition that Fred Thomas is working on to get the FEMA Flood Maps changed. Mr. Facundo took the petition with him. Mr. Crews asked if a FEMA representative could speak to the group. He also asked that a representative from SFWMD speak to the group as well. Mr. Crews stated that bears are tearing up the trash all around the lake and there is a need for bear resistant garbage bins. Mr. Phillippi stated that she will call Jim Wheatley with Choice Sanitation for follow up on the topic. K. Next Meeting Date. The next regular Meeting will be September 19, 2012 at 8:30 A.M. L. Adjournment. This meeting adjourned at 10:25 a.m. 2 veD2A 2012 ISLES OF CAPRI FIRE/RESCUE ADVISORY COMMITTEE MEETING MINUTES AUGUST 16, 2012 ISLES OF CAPRI FIRE STATION ATTENDEES: Joe Langkawel, Chairman Jim Hughes, Advisory Committee Member Jim Gault, Advisory Committee Member Dan Summers, BES Director Alan McLaughlin, Fire Chief Barbara Shea, Minutes Preparer I. CALL TO ORDER Joe Langkawel opened the meeting at 3:30 p.m. II. OLD BUSINESS A. Chief's Report. Fiala Hiller Henning Coyle co.letta C. B. May 17, 2012 Advisory Committee Meeting Minutes. 1. Copy of Minutes distributed. 2. Motion to approve May 17, 2012 Minutes by Jim Hughes. a. Motion seconded by Jim Gault. b. Motion carried unanimously. c. Minutes signed off by Chairman Langkawel. C. Motion to recognize Member Kevin Walsh participating by telephone. 1. Motion made by Jim Gault. 2. Motion seconded by Jim Hughes. Misc. Comes: 3. Motion carried unanimously. D. Department brush truck successfully auctioned off in July. `�� 2t�� 1. Sale proceeds were $27,100. Item #: 2. Funds will be returned directly to ICFD's budget. Copies to: E. ICFD paid out $26,313 for back pay holiday pay owed. 1. Nine firefighters received their checks on 08/10/12. 2. $26,313 includes salary and related benefits. 3. Resident Matt Crowder believes he was told the amount would be $400,000. 4. Chief McLaughlin reiterates that an amount of $400,000 was never forecast. F. Forestry grant award update. 161 2AR 1. Total cost of the skid unit is $9,800 . 2. This 50150 grant requires an ICFD contribution of $4,900. 3. The skid unit has been ordered. 4. Completion date expected to be during the first half of September. G. No changes to the ICFD proposed budget by the BCC at the June or July meetings. 1. Minimal updates have been made to the May ICFD proposed budget. 2. September Public Hearings will be held by the BCC on all budgets. H. Update on ICFD FY13 and FY14 budgets discussed by Barbara Shea. 1. Without a carryforward, the FY13 budget shows a shortfall of $223,500. a. Total annual revenues are $1,034,100. b. Total annual expenses are $1,257,600. 2. ICFD is using up $180,000 of our total carryforward each year. 3. Currently, best budget projection for FY14 is a deficit of $100,000. 4. Currently, best budget projection for FY15 is a deficit of $223,500. 5. An additional $115,000 /year would be lost if Fiddlers Creek secedes. I. Fiddler's Creek update. 1. For ENFD to change its boundaries, approval by the state is required. 2. The expected time for this issue to go to the state legislature is one year. 3. The legislature may ask the BCC if they support a change of boundaries. 4. It is unknown who is the greater power: the BCC or state legislature. 5. Phil Brougham was sent an invitation to our ICFD Adv. Comm. meeting. a. Mr. Brougham has not contacted any Adv. Committee members. b. Mr. Brougham has not attended any ICFD Adv. Comm. meetings. c. Chrman. Langkawel believes Mr. Brougham does not want contact. 6. There appears to be no recent progress on this issue. 111. NEW BUSINESS A. ICFD's July 2012 application for a FEMA SAFER grant. 1. ICFD applied for a grant to fund four firefighters for two years. 2. The grant funds 100% salaries and all benefits. 3. The grant does not require ICFD to hire the four firefighters after 2 years. 4. ENFD and GGFD recently were awarded SAFER grants. 5. There are multiple benefits to ICFD if the SAFER grant is awarded. a. Elimination of all overtime and jobbanker expense for 2 years. b. All shifts would be staffed with four firefighters. c. Minimum manning requirements would be met most of the time. 6. Dan Summers endorses this program. 7. State legislators have sent letters of support on behalf of ICFD. 8. Awards will be announced between October 2012 and May 2013. B. New station window tinting was installed on a majority of the Station 90 windows. 1. The dept. achieved a 10% savings in electricity expense from June to July. 2. Suggestion to check with FPL on their window tinting customer rebates. 161 2A 9 C. The Collier County Public Safety Authority (PSA) has been created. 1. The PSA does not determine county policy. 2. The PSA is a product of the Chamber of Commerce Blue Ribbon Comm. 3. The PSA is solely for EMS Services delivery, not fire suppression. 4. The PSA creating ordinance states the CCFCA will make appointments. 5. Chairman Langkawel has received a letter from CM Ochs regarding PSA. a. The letter requests the ICFD Adv. Committee names a PSA rep. b. Dan Summers state that naming a PSA rep. is optional. c. ICFD Advisory Committee chooses not to name a representative. D. Discussion of the method of raising the millage cap for ICFD. 1. Kevin Walsh questions whether the BCC can raise the ICFD millage cap. a. Mr. Summers assumes the BCC is authorized to raise the cap. b. Mr. Summers would like to confirm this with the County Attorney. c. Mr. Walsh suggests educating ICFD residents on raising the cap. d. Mr. Walsh suggests further discussion on raising the cap. 1. This discussion should be held prior to year end. 2. All five advisory committee members should participate. e. Kirk Colvin asks what millage rate would cover future deficits. 1. Approximately 2.5 millage rate would cover operating deficits. 2. A higher rate may be needed for capital needs. £ Chairman Langkawel states that millage rates are continuously discussed and a possible increase has been discussed for 3 years. g. Chief McLaughlin provides a history of the Ochopee millage cap. 1. The BCC has raised the Ochopee cap a number of times. 2. The millage rate increase is really a "tax restoration." E. Report from Isles of Capri Citizens Budgetary Committee Phase 2. 1. A draft copy of the ordinance was provided to all Adv. Comm. Members. a. Mr. Summers did not receive a copy of the draft. b. Chief McLaughin did not receive a copy of the draft. c. County Attorney Klatzkow was sent a copy of the draft. d. It is an enabling document for a dependent special district. e. This draft is the final product of the Citizens Committee. f. It includes recommended steps to proceed. g. The Committee states, "Our work is complete." 2. Chief McLaughlin, "The BCC directed you to include staff input." a. At the February BCC meeting, the BCC directed the Citizens Comm. to include Collier County staff involvement in all future work. b. There has been no staff involvement in this Committee's work. 3. Chairman Langkawel thanks the committee for its time and efforts. F. Discussion of forming a Special District by the advisory committee members. 1. The ordinance provides $18,000 /year to commissioners for service. a. These payments are $300 per commissioner per meeting. b. Commissioners may elect to not accept their payment. c. The ordinance can be amended to eliminate or change this item. 161 2A9 2. The Citizens Committee believes approval is needed by the BCC only. 3. The Citizens Committee believes no state approval is required. 4. The ordinance describes the special district's commissioners as follows. a. One Fiddler's Creek representative. b. One Hammock Bay representative. c. Two Isles of Capri representatives. d. One representative who resides anywhere within the ICFD district. 5. Advisory committee members' concerns. a. If Fiddlers Creek secedes, the district loses $115,000. b. If Fiddlers Creek secedes, there is reluctance to pursue this issue. c. If a special district is formed, will the County make future loans to us? d. Would the Clerk of Courts still act as our auditor? e. During summer months, it is often difficult to gather a quorum. f. How would lawsuits affect the special district? g. How to simultaneously bring forward a millage rate increase and a change of entity to the residents of the fire district. h. A lot of work still remains. 6. Mr. Summers and the BES are committed to an "open door policy." a. Mr. Summers is agreeable to mutual planning. b. The county has a policy of budgeting conservatively. 7. Chairman Langkawel states, "We do not have operational authority." 8. Resident Jeri Neuhaus states, "We need operational control of this district." 9. Resident John Rogers asks, "Can 5 people do a better job than the district's current management? G. Discussion of a Planning Workshop for Special District consideration. 1. Motion to hold a workshop for special district consideration by Jim Gault. a. Motion seconded by Jim Hughes. b. Motion carried unanimously. 2. Workshop scheduled for Monday, August 27 at 1:00 p.m. 3. Workshop must be publicly advertised. 4. Committee members to formulate discussion topics prior to August 27. a. County staff to be provided topics prior to August 27. b. Staff will provide information on topics /questions requested. H. The next ICFD Advisory Committee Meeting will be held on September 21, 2012. IV. ADJOURNMENT A. Motion to adjourn the meeting by Jim Gault at 5:35 p.m. 1. Motion seconded by Jim Hughes. 2. Motion carried unanimously. Approved: Date: Z 161 2A fa it tf GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 2885 Horseshoe Drive South Naples, Fl 34104 September 20, 2012 AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes: July 19, 2012 V. Budget Report — Gloria Herrera VI. Landscape Maintenance Report — CLM and McGee & Associates VII. Landscape Architect's Report — McGee & Associates A. Doral Bridge Project B. Pebble Beach Blvd. Lighting VIII. Transportation Operations Report- Darryl Richard A. Project Manager's Report B. Review of the To Do List IX. Future Projects A. FY 2012 B. FY 2013 - Paver Cross Walk at Entrance - US 41 @ St. Andrews X. Committee Reports XI. Old Business XII. New Business XIII. Public Comments XIV. Adjournment The next meeting is October 18, 2012 at 2:00 p.m. Growth Management Division — Construction & Maintenance 2885 Horseshoe Drive South, Naples, FL 34104 ff I� 161 2A It tf GOLF ESTATES BEAUTIFICATION FICATIO MSTU ADVISORY COMMITTEE 2885 Horseshoe Drive South p �� Naples, FI 34104 O July 19, 2012 BY: ...................... Minutes I. Call to Order The meeting was called to order by Bob Slebodnik at 2:00 p.m. II. Attendance: Members: Robert Slebodnik, Tony Branco, Kathleen Dammert, David Larson, Jennifer Tanner County: Darryl Richard - Project Manager, Michelle Arnold -ATM Director, Gloria Hererra- Budget Analyst Others: Mike McGee -McGee & Associates, Sue Flynn — Juristaff III. Approval of Agenda Add: Xl. A. Letter Re: Royal Palm Fertilization Kathleen Dammert moved to approve the agenda as amended. Second by David Larson. Motion carried unanimously 5 -0. IV. Approval of Minutes: June 21, 2012 Jennifer Tanner moved to approve the June 21, 2012 minutes as submitted. Second by Tony Branco. Motion carried unanimously 5 -0. V. Budget Report Fiala �`--- Gloria Herrera reviewed the following: (See attached) Hilier • Uncollected Ad Valorem Tax $6,503.95 Henning ^Ti o Available Improvements General $91,805.15 Coyle_ • Available Total Budget $318,592.35 Cvietta :c, • Open Purchase Orders $67,924.03 Staff reported the Budget approved by Board "as is" was emailed to the Advisory Committee and is expected be in system by October 1. VI. Landscape Maintenance Report — CLM Staff and Mike McGee will set up a meeting with Robert Kindelan regarding the maintenance contract and weekly schedule. It was suggested additional attention be given to monumen 9nd front entrance areas. ISC' Date: \ \ 1'3 12, 1 Item #: k lc= -2-9 ► 0 Coral 161 2p �0 VII. Landscape Architect's Report — McGee & Associates A. Doral Bridge Project Mike McGee reported the ROW including property back to the bridge was not mowed. The issue will be reviewed with CLM. He distributed and reviewed the Lely Golf Estates Beautification, MSTU Landscape Architecture Report dated July 18, 2012: (See attached) St. Andrews Boulevard o Apricot, deep lavender and punch Vinca annuals were installed. A suggestion was made to elevate the area with a retaining wall behind the bougainvillea to showcase the annuals. The bougainvillea will be shaped, pruned and cut back. Forest Lakes o Cord grass is yellowing and was treated for the infestation of scale and will be cut back to encourage new growth. Pebble Beach o Recommends getting permission from the Golf Course to remove large limb off a Eucalyptus tree that hangs over Foxtail palms and the roadway. The Warren Street Mixing Chamber Water Use Data — June 2012 and The Lely Golf Estates Beautification MSTU Reuse Mixing Chamber Annual Water Use thru 6130112 reports were provided and reviewed. It was noted the water readings should go down over the next couple of months. Data on readings have been compiled for almost a year and will be available for future comparisons. B. Pebble Beach Blvd. Lighting — Addressed under Vlll. VIII. Transportation Operations Report — Darryl Richard A. Project Managers Report (See attached) Darryl Richard reviewed the following: (L -50) Modifications to Fence at Weir o The project is completed per original specifications. Review for some minor modifications will be underway by McGee. (L -49) Pebble Beach Lighting Project o ROW Permit Application and Associated Plan review in progress. Project scheduled to be completed by July 27, 2012. Staff distributed and reviewed a proposal from R. J. Steedman, LLC to provide Lumec items in the amount of $72,400. (See attached) Mike McGee suggested using a dimmer package at the main power drop source to save on electric during hours when hardly used and save 50% on the life of the bulbs. He will contact the distributor to see if compatible with current equipment. 2 161 2p �0 B. Review of the To Do List Staff distributed a To Do List. (See attached) Item No. 3 — Painting of U Channel metal is "Pending." A draft letter addressed to homeowners from the Lely Golf Estates Homeowners' Association was provided for the Advisory Committee's approval regarding the nutritional deficiency of royal palm trees in need of fertilization. (See attached) It was suggested verbiage be added to the 3rd paragraph of the letter regarding the spikes being installed flush to the ground and spikes dissolve over a period of 6 -12 months. Approximately 60 original royal palm trees will be fertilized. Staff will provide revised letters for distribution. Ms. Tanner and Mr. Branco will hand deliver letter to property owners. Mike McGee reported the distributor confirmed the dimmer package is doable through the distribution panel. Jennifer Tanner moved to approve the cost of the 23 poles for the Pebble Beach Lighting project in the amount of $72,400 to save money. Second by David Larson. Motion carried unanimously 5 -0. A consensus was formed to approve the draft letter to homeowners with additional information on the installation of spikes. Mike McGee reported the Doral Bridge project is almost completed. 3 -poles for the bridge need to be ordered. IX. Future Projects — None X. Committee Reports — None XI. Old Business A. Letter to Residents Re: Royal Palms — Addressed previously under Vlll. B. XII. New Business — None XIII. Public Comments — None There being no further business to come before the Committee, the meeting was adjourned by the Chair at 2:55 p.m. Lely Golf Estates Beautification MSTU Advisory Committee 3 16I 2p 10 Rob rt Sleb nik, Chairman These minutes approved by the Committee on as presented or amended k' The next meeting is August 16, 2012 at 2:00 p.m. Growth Management Division — Construction & Maintenance 2885 Horseshoe Drive South, Naples, FL 34104 Il 161 2A Io Ittl GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 2885 Horseshoe Drive South Naples, Fl 34104 July 19, 2012 Summary of Minutes and Motions III. Approval of Agenda Add: Xl. A. Letter Re: Royal Palm Fertilization Kathleen Dammert moved to approve the agenda as amended. Second by David Larson. Motion carried unanimously 5 -0. IV. Approval of Minutes: June 21, 2012 Jennifer Tanner moved to approve the June 21, 2012 minutes as submitted. Second by Tony Branco. Motion carried unanimously 5 -0. I. Transportation Operations Report — Darryl Richard Mike McGee reported the distributor confirmed the dimmer package is doable through the distribution panel. Jennifer Tanner moved to approve the cost of the 23 poles for the Pebble Beach Lighting project in the amount of $72,400 to save money. Second by David Larson. Motion carried unanimously 5 -0. 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O ~ Z LL J LL J LL J LL J U Z W N W = D N co Z z D z j O O Z Z z z w U D aw 0� O Z ❑ �` K ul C O K O Q w z D W = W > - ❑ Z ❑ Z F LL O O W U Z � z � F— z w ❑ z x x Q a 0 0 O Z O U r w r W ii N r Z 6 W z Z W 0 0 0 0 Q H F JQ Z 'a a z z a uj F- 0 r N O 0 O z O N M Updated: July 19, 2012 Lely MSTU Project Status 161 2A " (L -50) COMPLETED - Fence Modifications to Fence at Weir 04- 18 -12: Final Plans are presented to advisory committee with cost estimate of $942.50 (does not include demolition and disposal of existing fence.) 05- 07 -12: Gatekeepers (Vendor #: 119733) provides quote for $1,020.00 per Contract #10 -5481 Fencing Installation and Repair. This quote is lump sum and includes demolition and disposal of existing fence. 05- 17 -12: advisory committee for approval for Gatekeepers proposal. 06- 01 -12: Notice to Proceed issued to Gatekeepers for fence project. Final Completion by 7/16/12. 07- 19 -12: Project is completed per original specifications. Review for some minor modifications underway by McGee. McGee to report on status of review. (L -49) ACTIVE — Pebble Beach Lighting Project 04- 18 -12: PUD confirmed approval of deviation request to install the light poles as per proposal by McGee & Associates. This approval requires some modifications to project plans. 05- 17 -12: Final 100% submittal is pending from McGee & Associates. 06- 06 -12: 100% revised plans received from McGee. 06- 21 -12: Plans are under review with PUD for approval for construction. 07- 19 -12: ROW Permit Application and associated plan review in progress anticipated to be completed by July 27, 2012. (L -34) - ACT1;_1'E - =;`lr G:ni; g — Ongoing Maintenance Contract: Commercial Land Maintenance; 7- 27 -09: Commercial Land Maintenance has trimmed all shrubs to required specification of "Cut to 18 inches and maintain at 24 inches "; Staff will inspect the project on a `weekly basis'; Contractor is to provide service reports within 12 hours of completion of any contract service (ref: notification originally sent on 6 -30 -09 to CLM via email) 07- 19 -12: Ongoing Maintenance is by Commercial Land Maintenance (L -45) ACTIV-F — 02, Go-1 -g, - McGee Annual LA Services — Landscape Architectural Services 07- 19 -12: McGee & Associates under ongoing contract. G1 N d J N J O 16I L-4110 0 a� L v M N 0 + + Q + 4- 0 E CJ to W O •p w C10 O V ,L Fu 'Fu p L O Q = c (D Q CL >, N r cu > N f6 aJ N ° a1 ca a0i -0 � M E o m o�° �a m E � .a 0 ns £ }; � o -0 to O a) � � � N to � a, d. 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Q .= a, a, ra o 0 o N O ai p L d U-0 U O GO L v FF' 16I L-4110 0 161 2A/O 2268 Southeast 28" Street Cape Coral, Fl. 33904 Phone: 239 - 573 -9427 Fax: 239 - 573 -9477 e -mail: RLUMENATOR @aol.com nss WUMMIIKG To: Collier County attn: Darryl Richard From: Ron Steedman Fax: Date: July 13, 2012 Re: Lely Pebblebrook CC: As manufacturers representative for Philips /Lumec, we propose to furnish the following Lumec items for direct purchase by Collier County for the above referenced project: (2) DOS-002-60CW-SG2-240-LR-DBB-1 A-R60E-1 5.5-BK-TX @ $2075.00 each (21) DOS - 002 -60CW -SG2- 240 -LR- DBB- 2 -R60U- 15.5 -BK -TX @ $3250.00 each CALCULATIONS: 2 X $2,075.00 $4,150.00 21 X $3;250.00 _ $68.250.00 TOTAL PROPOSAL: _ $72,400.00 Purchase order should be made out directly to Philips /Lumec, 640 Cure Boivin Blvd, Boisbriand, QC, Canada J7G 2A7, but forwarded to us for editing and order entry. The order must be entered by July 27 to avoid the July 1 price increase. We look forward to working with you on this project. Thank you! L o, Lely Golf Estates Homeowners' Association 297 Bay Meadows Drive Naples, Florida 34113 (239) 404 -8898, Fax (239) 732 -8109 Email: LelyGolfEstates a,aol.com Web Site: www.TheLelyGoIfEstates.com July 19, 2012 Dear Lely Golf Estates Homeowner, In coordination with Lely Golf Estates Homeowners' Golf Estates Beautification MSTU Advisory Commit improving the general appearance of our communitth Our landscape architect consultant has advise line our main roads are showing signs of nutri susceptible to disease. Most of these trees were the community was first developed. . The Beautification Committee recog has approved the necessary funding to state. The fertilization pl includes the of each palm (approx. JJMME&Lthe trt If you are receiving t treatment. If you are in It is anticipated Thank you for your Sincerely, 161 2A n Board of Directors the Lely various landscaping projects oadwav medians. bmmittee that so deficiency at levels d by LAJLDevelc the royal palms that W ake them orporation when add to the community and fully return them to a healthy rLin the ground at the drip line r front Iffwn qualifies for this fertilization it palm(s) on your front lawn fertilized by this program, there is no action required 7.ed please contact the Lely Golf Estates 1 Richard, at 239 - 253 -9083 and we will remove be completed within the before September 2012. helping us to maintain the appearance of our community. Jennifer Tanner, Property Manager, Lely Golf Estates Member of Lely Golf Estates Beautification Advisory Committee tilt b ZA i PELICAN BAY SERVICES DIVISION Municipal Service Taxing and Benefit Unit r' NOTICE OF PUBLIC MEETING WEDNESDAY, SEP IBER•5,..7012., THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET IN REGULAR SESSION ON WEDNESDAY, SEPTEMBER 5 AT 1:00 PM AT THE COMMUNITY CENTER AT PELICAN BAY LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108 AGENDA The agenda includes, but is not limited: 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of August 1 Pelican Bay Services Division Board Regular Session Minutes 5. Administrator's Report a. Crosswalks ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597 -1749 OR VISIT PELICANBAYSERVICESDIVISIONMET. 8/29/2012 3:05:26 PM is Revised decibel readings report ii. North Tram station visibility improvements Fiala T III. North Tram pedestrian crossing signal Hiller Henning --F iv. Myra Janco Daniels crossing Coyle ✓ b. Landscape intersection improvements Coletta C_ c. County's Pelican Bay Boulevard pathways "overlay" d. Berm i. South berm restoration ii. North berm maintenance e. Board of County Commissioners Budget Hearing /Sept. 6 at 5:05 p.m. f. Clam Bay Work Group meeting recap Misc. Corres: g. Monthly financial report Date: 6. Chairman's Report a. Committee assignments Item b. Announcements 7. Committee Reports Copies to: a. Clam Bay Subcommittee i. Clam Bay bird & fish survey ii. Subcommittee mission statement; proposed name change for Board review (Levy) b. "Pathways" Ad -Hoc Committee (Dallas) 8. Old Business 9. New Business a. Clam Bay copper impairment /Landscape Water Management Subcommittee (Cravens) b. Clam Bay dredging permit (Cravens) 10. Audience Comments 11. Miscellaneous Correspondence 12. Adjournment ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597 -1749 OR VISIT PELICANBAYSERVICESDIVISIONMET. 8/29/2012 3:05:26 PM 161 2A PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MEETING MINUTES WEDNESDAY, AUGUST 1, 2012 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session on Wednesday, August 1, 2012 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida. The following members were present: Pelican Bay Services Division Board Keith J. Dallas, Chairman Tom Cravens, Vice Chairman John P. Chandler absent Geoffrey S. Gibson absent John laizzo Michael Levy Pelican Bay Services Division Staff W. Neil Dorrill, Administrator Kyle Lukasz, Operations Manager Susan O'Brien Dave Trecker absent Mary Anne Womble John Baron absent Hunter H. Hansen Mary McCaughtry, Operations Analyst Lisa Resnick, Recording Secretary Also Present Susan Boland, President, Pelican Bay Property Owners Association Kevin Carter, Field Manager, Dorrill Management Group Lauren Gibson, Biologist, Turrell, Hall & Associates, Inc. Jim Hoppensteadt, President, Pelican Bay Foundation Kathy Worley, Co- Director Environmental Science & Biologist, Conservancy of Southwest Florida REVISED AGENDA 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of Meeting Minutes a. June 4, 2012 Clam Bay Subcommittee b. June 6, 2012 Pelican Bay Services Division Board Regular Session c. July 5, 2012 Ad -Hoc Committee to Develop an Approach for Studying Pathways & Trees 5. Administrator's Report a. Crosswalks i. Cobblestones ii. Landscaping at North Tram station b. County's Pelican Bay Boulevard pathways "overlay" project update c. Berm i. South berm restoration permitting status ii. North berm maintenance update 6. 7. 8. 9. 10. N. 12. 8561 Pelican Bay Services Division Board Regular Session Minutes 161 2A August 1, 2012 ROLL CALL Seven members were present (Cravens, Dallas, Hansen, Iaizzo, Levy, O'Brien, Womble) and four were absent (Baron, Chandler, Gibson, Trecker). AGENDA APPROVAL Vice Chairman Cravens made a motion, second by Ms. Womble to approve the agenda as amended adding Clam Bay bird and fish survey to New Business. The Board voted unanimously in favor and the motion was assed. APPROVAL OF MEETING MINUTES JUNE 4 CLAM BAY SUBCOMMITTEE Vice Chairman Cravens made a motion, second by Ms. O'Brien to approve the June 4, 2012 Clam Bay Subcommittee minutes. The Board voted unanimously in avor and the motion was passed. JUNE 6 REGULAR SESSION Vice Chairman Cravens made a motion, second by Ms. Womble to approve the June 6, 2012 Pelican Bay Services Division Board Regular Session minutes. The Board voted unanimously in favor and the motion was passed. JULY 5 AD -HOC COMMITTEE TO DEVELOP AN APPROACH FOR STUDYING PATHWAYS & TREES Ms. Womble noted that on page 2, Bob Bitner was not an arborist, but golf superintendent at Club Pelican Bay. Vice Chairman Cravens made a motion, second by Mr. Iaizzo to approve the July S, 2012 Ad -Hoc Committee to Develop an Approach for Studying Pathways & Trees minutes. The Board voted unanimouslv in favor and the motion was Passed ADMINISTRATOR'S REPORT CROSSWALKS COBBLESTONES Vice Chairman Cravens made a motion, second by Mr. Levy to proc Me M nco Daniels Boulevard crosswalk project that does not require the use o T Board voted unanimouslv in favor and the motion was Passed. 8562 Pelican Bay Services Division Board Regular Session Minutes 161 I August 1, 2012 I LANDSCAPING ISSUES AT NORTH TRAM STATION Mr. Dorrill presented landscape architect Ms. Ellin Goetz' renderings of improved landscaping at the North Tram station crosswalk that would grade the median to a lower elevation, remove taller sabal palms and replace with shorter groundcover to improve visibility and the Board directed staff to implement the improved design. PEDESTRIAN CROSSING SIGNAL AT NORTH TRAM STATION UPDATE The right -of -way permit was filed and equipment was received for the pedestrian crossing signal at the North Tram station. The project is on track to be complete by the end of September. PATHWAYS COUNTY'S PLANS TO "OVERLAY" PELICAN BAY BOULEVARD PATHWAYS Mr. Dorrill reported that he and Mr. Lukasz met with County Transportation staff and contractors regarding the County's Pelican Bay Boulevard pathways overlay project. Prior to pouring asphalt, crews are on -site for three weeks to do preparatory work that includes pruning roots at areas where upheaval is a problem and grading the paths to a level elevation. The County's overlay project does not include installing barriers to prevent future root upheaval and is expected to be complete before the end of September. BERM SOUTH BERM RESTORATION PERMITTING For the south berm restoration project, Mr. Dorrill reported that the permit was received; the bid process completed; and pending Board of County Commissioners approval in absentia on August 14, the contract would be awarded to Naples -based Quality Enterprises whose $189,123.80 bid was the lowest received, but about $35,000 higher than was previously estimated. The Services Division had originally set aside $98,000 in the Clam Bay Fund and $65,000 in the Water Management reserves. The $35,000 balance would also come from Water Management reserves and staff would process a $100,000 budget amendment that would be sufficient to cover any changes to the contract or contingencies. The work is on schedule to begin September 1, will take 60 days, and for safety, the south berm would be closed until the work is complete. However if there is a delay in approving the contract, the start date would be postponed until next April. Staff would schedule a preconstruction meeting with Mr. Jim Hoppensteadt, the contractor, and engineers to coordinate logistics and mobilization. Vice Chairman Cravens made a motion, second by Ms. Womble to approve the bid from Q Enterprises for $189,123.80 if construction can commence on or before September 1. The Board unanimously in favor and the motion was passed. NORTH BERM MAINTENANCE Mr. Dorrill explained several months ago, Vice Chairman Cravens observed erosion of the north berm. A surveyor determined that the east side is worse than the west side and tN enough fill necessary to repair the erosion. The volume of fill necessary would require berm restoration project and could cost upwards of $250,000, so staff is doing :0 restoration. east MW south lding off on Vice Chairman Cravens made a motion, second by Mr. �aizzo* spend up to $50,000 to perform maintenance along the east side of the north bervo imously in favor and the motion was Passed 8563 Pelican Bay Services Division Board Regular Session Minutes 161 2 A 11 August 1, 2012 LANDSCAPING PHASE II UPDATE Mr. Lukasz reported that in the medians along Pelican Bay Boulevard at the intersections of Myra Janco Daniels, Crayton, Glenview, North Pointe, and Hammock Oak the soil was replaced to make way for new plantings and the project should be complete in four weeks. ST. RAPHAEL WATER MANAGEMENT PERMIT CONVERSION AND COUNTY ATTORNEY REVIEW Mr. Dorrill explained that the St. Raphael Condominium owns a conservation area adjacent to the condominium that the Services Division has a conservation easement on to maintain the main stormwater management system. South Florida Water Management District attempted to have the Services Division enter into a third party agreement with St. Raphael to convert St. Raphael's construction permit to a shared operating permit. However Mr. Dorrill objected; the County Attorney agreed that a separate agreement was unnecessary and appeared to have perceived additional liability as the Services Division has an existing conservation easement on the St. Raphael property and has maintained it for many years. FINANCIAL REPORTS Mr. Dorrill presented the June and July 2012 financial reports. Mr. Levy made a motion, second by Ms. O'Brien to accept the June and July 2012 financial reports into the record. The Board voted unanimously in favor and the motion was passed CHAIRMAN'S REPORT DRAFT BOARD RULES AND PROCEDURES The Board discussed developing Board rules and procedures and consensus was to implement minor procedures right away including: 1) having staff query Board for agenda requests fourteen (14) days prior to meeting; 2) indicate on the agenda potential action items with an * asterisk; and 3) issue the agenda seven (7) days prior to meeting. A special Board meeting to discuss rules and procedures in -depth would be scheduled in November. COMMITTEE ASSIGNMENTS Chairman Dallas reported that he would consolidate Dr. Trecker's thoughts on pathways summary prior to the next Ad -Hoc Committee meeting on September 24. On behalf of Mr. Tim Hall, Ms. Lauren Gibson reported that Source Arate does source identification for fecal coliform using antibiotic resistance testing at a pl for one source (human). Ms. Gibson did not provide the number of sites, but recommended l rces (birds and wildlife). The first additional source is $200 /sample /site, second additional sa /site, and the third additional source is $75 /sample /site. Pelican Bay Services Division Board Regular Session Minutes 161 2 a August 1, 2012 Vice Chairman Cravens reviewed that at the June 4 Clam Bay Subcommittee meeting, Ms. Marcia Cravens presented a recent Atkins technical note that concluded Clam Bay was impaired due to high levels of fecal colifom, but did not rule out humans as the source. Ms. Cravens requested that the Services Division hire Turrell Hall 1) to do "caffeine" testing to identify whether the source of fecal coliform was human; and 2) do a fish and bird survey in Clam Bay. The Board discussed whether the Services Division was responsible and if such testing to rule out humans as a source was necessary. Mr. Dorrill explained that it was highly inconceivable that the source of the fecal coliform was human and considered the testing an exercise in futility. Mr. Jim Hoppensteadt added that Atkins found fecal coliform in Middle and Upper Clam Bay (bird rookery areas) and not in Outer Clam Bay. If the source was from Pine Ridge septic systems or Seagate sewers then Outer Clam Bay would have tested positive for fecal coliform and it did not. NEW BUSINESS CLAM BAY FISH & BIRD SURVEY On June 4, the Clam Bay Subcommittee discussed obtaining a proposal to present to the Board from Turrell Hall for a fish and bird survey in Clam Bay and today, Ms. Kathy Worley, Conservancy of Southwest Florida expressed interest in submitting a proposal. Mr. Hoppensteadt mentioned that the Florida Department of Environmental Protection (FDEP) is starting to look at biological indicators of water quality and a fish and bird survey could serve as a baseline report to address future water quality issues. The Foundation used the Conservancy's benthic study several times to respond to water quality issues because it provided a baseline of biological indicators. Mr. Dorrill indicated that a fish and bird survey was not planned in the Fiscal Year 2013 budget. However staff would compile the scope and cost estimates for a fish and bird survey from Turrell Hall and the Conservancy and provide to the Clam Bay Subcommittee. The Subcommittee could then decide on a position and make a recommendation to the full Board that includes how to fund a survey. BOARD TERMS Mr. Levy mentioned that five Board member terms are expiring in March 2013 and recommended advertising Chairman Dallas indicated there were two documents filed under miscellaneous cot informational purposes: 1) technical note "Clam Bay Dissolved Oxygen Draft Impairment L and 2) July 2012 Pelican Bay Post article "Realtors advise Pelican Bay to build on strength ": ADJOURNMENT Dice Chairman Cravens made a motion, second by Mr. Iaizzo to adj, in favor, the motion was passed, and meeting was adjourned at 3:06 Keith J. Dallas, Chairman 8565 by LRJ 8/22/2012 10:45:29 AM 161 2A PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MEETING MINUTES WEDNESDAY, AUGUST 1, 2012 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session on Wednesday, August 1, 2012 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida. The following members were present: Pelican Bay Services Division Board Keith J. Dallas, Chairman Tom Cravens, Vice Chairman John P. Chandler absent Geoffrey S. Gibson absent JohnIaizzo Michael Levy Pelican Bay Services Division Staff W. Neil Dorrill, Administrator Kyle Lukasz, Operations Manager Susan O'Brien Dave Trecker absent Mary Anne Womble John Baron absent Hunter H. Hansen Mary McCaughtry, Operations Analyst Lisa Resnick, Recording Secretary r Wr ) F P .� Also Present Susan Boland, President, Pelican Bay Property Owners Association Kevin Carter, Field Manager, Dorrill Management Group Lauren Gibson, Biologist, Turrell, Hall & Associates, Inc. Jim Hoppensteadt, President, Pelican Bay Foundation Kathy Worley, Co- Director Environmental Science & Biologist, Conservancy of Southwest Florida / ✓ REVISED AGENDA Fiala Hiller 1. Pledge of Allegiance �i ---- 2. Roll Call Henning ✓ 3. Agenda Approval Coyle Coletta AIL 4. Approval of Meeting Minutes I 7 8 9 10. H. 12. a. June 4, 2012 Clam Bay Subcommittee b. June 6, 2012 Pelican Bay Services Division Board Regular Session c. July 5, 2012 Ad -Hoc Committee to Develop an Approach for Studying Pathways & Trees Administrator's Report a. Crosswalks i. Cobblestones ii. Landscaping at North Tram station b. County's Pelican Bay Boulevard pathways "overlay" project update c. Berm i. South berm restoration permitting status ii. North berm maintenance update d. Landscaping (Phase Il) update e. St. Raphael water management permit conversion and County Attorney review f. Monthly financial reports (June & July 2012) Chairman's Report a. Draft Board rules and procedures b. Committee assignments c. Announcements Committee Reports Old Business New Business 4UffeS: a. Clam Bay bird and fish survey Audience Comments Date; 3 2 Miscellaneous Correspondence Adjournment Ram 0.1k_0_r_"2. 4q 1 Copies to: 8561 Pelican Bay Services Division Board Regular Session Minutes I 161 2A August 1, 2012 i ROLL CALL Seven members were present (Cravens, Dallas, Hansen, Iaizzo, Levy, O'Brien, Womble) and four were absent (Baron, Chandler, Gibson, Trecker). AGENDA APPROVAL Vice Chairman Cravens made a motion, second by Ms. Womble to approve the agenda as amended adding Clam Bay bird and fish survey to New Business. The Board voted unanimously in favor and the motion was assed. APPROVAL OF MEETING MINUTES JUNE 4 CLAM BAY SUBCOMMITTEE Vice Chairman Cravens made a motion, second by Ms. O'Brien to approve the June 4, 2012 Clam Bay Subcommittee minutes. The Board voted unanimously in favor and the motion was passed. JUNE 6 REGULAR SESSION Vice Chairman Cravens made a motion, second by Ms. Womble to approve the June 6, 2012 Pelican Bay Services Division Board Regular Session minutes. The Board voted unanimously in favor and the motion was assed. JULY 5 AD -HOC COMMITTEE TO DEVELOP AN APPROACH FOR STUDYING PATHWAYS & TREES Ms. Womble noted that on page 2, Bob Bitner was not an arborist, but golf superintendent at Club Pelican Bay. Vice Chairman Cravens made a motion, second by Mr. Iaizzo to approve the July S, 2012 Ad -Hoc Committee to Develop an Approach for Studying Pathways & Trees minutes. The Board voted unanimously in favor and the motion was passed. ADMINISTRATOR'S REPORT CROSSWALKS Due to isolated resident noise complaints attributed to the cobblestones installed at the midblock crosswalks the Board previously directed staff to look into potential replacement products for the tumbled cobblestones inserts. An assortment of products were presented including smooth granite ($15, 000 to replace) and concrete pavers ($12,300 to replace). Sound testing was done at Beachwalk and North Tram station crossings that have cobblestones installed; and at Gulf Park Drive that does not have cobblestones. Decibel readings were insignificant. The distinguishing characteristic appeared to be that the sound made from driving over an asphalt surface to any other hard surface made a different but not louder sound; it made no difference what the surface material was. PROCEED WITH MYRA JANCO DANIELS BOULEVARD CROSSWALK PROJECT =unanimously Cravens made a motion, second by Mr. Levy to proceed with the Myra Janco Daniels swalk project that does not require the use of cobblestones. The Board voted avor and the motion was passed. 8562 Pelican Bay Services Division Board Regular Session Minutes August 1, 2012 LANDSCAPING ISSUES AT NORTH TRAM STATION 161 2AII Mr. Dorrill presented landscape architect Ms. Ellin Goetz' renderings of improved landscaping at the North Tram station crosswalk that would grade the median to a lower elevation, remove taller sabal palms and replace with shorter groundcover to improve visibility and the Board directed staff to implement the improved design. PEDESTRIAN CROSSING SIGNAL AT NORTH TRAM STATION UPDATE The right -of -way permit application was submitted for the pedestrian crossing signal at the North Tram station. The project is on track to be complete by the end of September. PATHWAYS COUNTY'S PLANS TO "OVERLAY" PELICAN BAY BOULEVARD PATHWAYS Mr. Dorrill reported that he and Mr. Lukasz met with County Transportation staff and contractors regarding the County's Pelican Bay Boulevard pathways overlay project. Prior to pouring asphalt, crews are on -site for three weeks to do preparatory work that includes pruning roots at areas where upheaval is a problem and grading the paths to a level elevation. The County's overlay project does not include installing barriers to prevent future root upheaval and is expected to be complete before the end of September. BERM SOUTH BERM RESTORATION PERMITTING For the south berm restoration project, Mr. Dorrill reported that the permit was received; the bid process completed; and pending Board of County Commissioners approval in absentia on August 14, the contract would be awarded to Naples -based Quality Enterprises whose $189,123.80 bid was the lowest received, but about $35,000 higher than was previously estimated. The Services Division had originally set aside $98,000 in the Clam Bay Fund and $65,000 in the Water Management reserves. The $35,000 balance would also come from Water Management reserves and staff would process a $100,000 budget amendment that would be sufficient to cover any changes to the contract or contingencies. The work is on schedule to begin September 1, will take 60 days, and for safety, the south berm would be closed until the work is complete. However if there is a delay in approving the contract, the start date would be postponed until next April. Staff would schedule a preconstruction meeting with Mr. Jim Hoppensteadt, the contractor, and engineers to coordinate logistics and mobilization. Vice Chairman Cravens made a motion, second by Ms. Womble to approve the bid from Quality Enterprises for $189,123.80 if construction can commence on or before September 1. The Board voted unanimously in favor and the motion was assed. NORTH BERM MAINTENANCE Mr. Dorrill explained several months ago, Vice Chairman Cravens observed erosion on the east and west sides of the north berm. A surveyor determined that the east side is worse than the west side and the swale does not contain enough fill necessary to repair the erosion. The volume of fill necessary would require similar permitting to the south berm restoration project and could cost upwards of $250,000, so staff is doing maintenance work and holding off on restoration. 7Lmotion an Cravens made a motion, second by Mn Iaizzo to direct staff to spend up to $50,000 to tenance along the east side of the north berm. The Board voted unanimously in favor and as passed. 8563 Pelican Bay Services Division Board Regular Session Minutes 161 2A II August 1, 2012 LANDSCAPING PHASE II UPDATE Mr. Lukasz reported that in the medians along Pelican Bay Boulevard at the intersections of Myra Janco Daniels, Crayton, Glenview, North Pointe, and Hammock Oak the soil was replaced to make way for new plantings and the project should be complete in four weeks. ST. RAPHAEL WATER MANAGEMENT PERMIT CONVERSION AND COUNTY ATTORNEY REVIEW Mr. Dorrill explained that the St. Raphael Condominium owns a conservation area adjacent to the condominium that the Services Division has a conservation easement on to maintain the main stormwater management system. South Florida Water Management District attempted to have the Services Division enter into a third party agreement with St. Raphael to convert St. Raphael's construction permit to a shared operating permit. However Mr. Dorrill objected; the County Attorney agreed that a separate agreement was unnecessary and appeared to have perceived additional liability as the Services Division has an existing conservation easement on the St. Raphael property and has maintained it for many years. FINANCIAL REPORTS Mr. Dorrill presented the June and July 2012 financial reports. Mr. Levy made a motion, second by Ms. O'Brien to accept the June and July 2012 financial reports into the record. The Board voted unanimously in favor and the motion was passed. CHAIRMAN'S REPORT DRAFT BOARD RULES AND PROCEDURES The Board discussed developing Board rules and procedures and consensus was to implement minor procedures right away including: 1) having staff query Board for agenda requests fourteen (14) days prior to meeting; 2) indicate on the agenda potential action items with an * asterisk; and 3) issue the agenda seven (7) days prior to meeting. A special Board meeting to discuss rules and procedures in -depth would be scheduled in November. COMMITTEE ASSIGNMENTS Chairman Dallas explained that he would like to add at least one person to each committee and asked the Board to think about what committees they are interested in joining and staff would query the Board before the next meeting. ANNOUNCEMENTS The Pelican Bay Foundation Board meets August 17 and the Services Division's next meeting is September 5. COMMITTEE REPORTS "PATHWAYS" AD -HOC COMMITTEE Chairman Dallas reported that he would consolidate Dr. Trecker's thoughts on pathways and provide a summary prior to the next Ad -Hoc Committee meeting on September 24. TURRELL -HALL CLAM BAY FECAL COLIFORM SOURCE IDENTIFICATION TESTING PROPOSAL On behalf of Mr. Tim Hall, Ms. Lauren Gibson reported that Source Molecular Corporation in Miami does source identification for fecal coliform using antibiotic resistance testing at a rate of $375 /sample /site/ for one source (human). Ms. Gibson did not provide the number of sites, but recommended testing for additional sources (birds and wildlife). The first additional source is $200 /sample /site, second additional source is $100 /sample /site, and the third additional source is $75 /sample /site. Pelican Bay Services Division Board Regular Session Minutes 161 2 A August 1, 2012 Vice Chairman Cravens reviewed that at the June 4 Clam Bay Subcommittee meeting, Ms. Marcia Cravens presented a recent Atkins technical note that concluded Clam Bay was impaired due to high levels of fecal colifom, but did not rule out humans as the source. Ms. Cravens requested that the Services Division hire Turrell Hall 1) to do "caffeine" testing to identify whether the source of fecal coliform was human; and 2) do a fish and bird survey in Clam Bay. The Board discussed whether the Services Division was responsible and if such testing to rule out humans as a source was necessary. Mr. Dorrill explained that it was highly inconceivable that the source of the fecal coliform was human and considered the testing an exercise in futility. Mr. Jim Hoppensteadt added that Atkins found fecal coliform in Middle and Upper Clam Bay (bird rookery areas) and not in Outer Clam Bay. If the source was from Pine Ridge septic systems or Seagate sewers then Outer Clam Bay would have tested positive for fecal coliform and it did not. NEW BUSINESS CLAM BAY FISH & BIRD SURVEY On June 4, the Clam Bay Subcommittee discussed obtaining a proposal to present to the Board from Turrell Hall for a fish and bird survey in Clam Bay and today, Ms. Kathy Worley, Conservancy of Southwest Florida expressed interest in submitting a proposal. Mr. Hoppensteadt mentioned that the Florida Department of Environmental Protection (FDEP) is starting to look at biological indicators of water quality and a fish and bird survey could serve as a baseline report to address future water quality issues. The Foundation used the Conservancy's benthic study several times to respond to water quality issues because it provided a baseline of biological indicators. Mr. Dorrill indicated that a fish and bird survey was not planned in the Fiscal Year 2013 budget. However staff would compile the scope and cost estimates for a fish and bird survey from Turrell Hall and the Conservancy and provide to the Clam Bay Subcommittee. The Subcommittee could then decide on a position and make a recommendation to the full Board that includes how to fund a survey. BOARD TERMS Mr. Levy mentioned that five Board member terms are expiring in March 2013 and recommended advertising the openings and encouraging involvement in advance of the County's official posting in January by way of the Pelican Bay Post and other communique. AUDIENCE COMMENTS None MISCELLANEOUS CORRESPONDENCE Chairman Dallas indicated there were two documents filed under miscellaneous correspondence for informational purposes: 1) technical note "Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance "; and 2) July 2012 Pelican Bay Post article "Realtors advise Pelican Bay to build on strength". ADJOURNMENT Vice Chairman Cravens made a motion, second by Mr. lalzzo to adjourn. The Board voted unanimously' in favor. the motion was sassed. and meeting was adlourned at 3:06 p.m. 8565 Minutes by LW 8/22/201210:45:29 AM September 5, 2012 Pelican Bay Services Division Board Regular Session 5ai. Administrator's Report - Revised decibel readings report - Comments from John Chandler Page 1 of 1 l61 ?A From: John Chandler To: McCauahtrvMary Cc: ResnickLisa Subject: Cobblestones Date: Thursday, August 30, 2012 4:37:43 PM Mary, Please see that the following comments are included in the 9/5 Board Meeting packet and /or emailed to all Board members as a one way communication. I see that "Crosswalks" is on the 9/5 agenda. I don't know whether there will be any voting on this topic. If there will be, please consider the following comments. Regarding "revised decibel readings ", even if these readings show no different level than a car passing by on plain asphalt, I believe (having personally listened to cars crossing the cobblestones at San Marino) that there is a different tone to the sound being generated. Whereas the cars used to just make a "whooshing" sound as they passed, they now go "whoosh, thump, woosh ". Depending on the vehicle's suspension system and tire inflation, one hears different "thump" sounds. I seem to recall that Jim H stated at our June meeting that if we replace the cobblestones with bricks, there will still be an equal amount of noise generated. I suggest that we run a controlled test to confirm or refute Jim's opinion. With assistance from the Sheriffs office, we could allow a car to traverse the crosswalk at PBB and Gulf Shore Blvd at 30 mph and measure the decibels generated at that spot. Someone from the PBSD could also make an audio recording of that crossing.. This decibel reading and the audio recording could then be compared to the same vehicle traversing the crosswalk at San Marino. At a future Board meeting we could all listen to these audio recordings. I think that will take some of the subjectivity out of our individual opinions. As regards the email from the Stenzas, I note that they are residents of Pebble Creek, not San Marino. I know that more than three people at San Marino have complained about the noise from the crosswalk. My recollection is that the San Marino board of directors wrote us a letter requesting that we remove the cobblestones. John Chandler September 5, 2012 Pelican Bay Services Division Board Regular Session 5ai. Administrator's Report - Comments re: cobblestones by J. and C. Stenza Page 1 of 1 ResnickLisa From: Keith Dallas [keithjdallas @gmail.com] Sent: Saturday, August 04, 2012 1:36 PM To: ResnickLisa Subject: Fwd: Per my request for your email Lisa, Please see these comments are passed on to the Board. Keith Begin forwarded message: From: Ste nzaCcb-com cast. net Subject: Per my request for your email Date: August 4, 2012 12:09:32 PM EDT To: keithidallas(�gmail.com Hi Keith: Our concern is that there is a request circulating around the Bay that the gray cobblestones on the walkways will be taken out because some people (I hear that there is only three people concerned) object to noise. After spending so much money to put these in, we strongly request that these not be taken out. They look lovely and Service is to be congratulated on a job well done. Traffic will wear these down. Also removing them will open a "whole can of worms" for special interest groups., ie. sound barriers, and who knows what else. Please pass our comments on to the Board. We appreciate it. Joe and Cathy Stenza Pebble Creek September 5, 2012 Pelican Bay Services Division Board Regular Session 5ai. Administrator's Report - Crosswalks - Revised decibel readings report Page 1 of 5 161 2A 11 Crosswalk Decibel Readings Decibel readings were taken from several different types of crosswalks to determine what extent the cobble bands installed at the mid -block crosswalks impacted the amount of sound generated. These readings were taken from the Beach Walkway and the North Tram Station crosswalks that both have the cobbles /brick pavers installed. Readings were also collected from the crosswalk at Pelican Bay Blvd. and Gulf Park Dr. which only has brick pavers installed. Readings were also collected at the painted Crayton Rd. crosswalk for comparison purposes. Readings listed were collected from 15', 50' and 75' feet from the edge of road. The 50' and 75' distances are more representative of the distances that some condo buildings are located from the roadway. When comparing between cobble /brick paver crosswalks and brick paver only crosswalks at the two distances most representative of the buildings located adjacent to the roadway there was a 1 -6 decibel higher reading at a cobble /brick paver crosswalk vs. a brick paver only crosswalk at 50'. At 75' there was a 4 -5 decibel higher reading at a cobble /brick paver crosswalk vs. brick paver only crosswalk. These readings can be impacted by differences in vegetation, wind velocity /direction and exterior noises, which when detected as noticeable readings were discarded. When this latest set of readings was collected the wind was approximately 10 -14MPH from the SW. The reading collection point for the Beach Walkway was on the east side of the road and for the North Tram was from the west side of the road. This may have contributed to higher readings at the Beach Walkway, but because of structural walls they had to be collected from those sides to reach the distances of 50' and 75'. Attached is some information related to traffic noise, in the second paragraph it states the "A 10 -d BA change in noise levels is judged by most people as a doubling of sound level. The smallest change in noise level that the human ear can perceive is about 3 -d BA. Increases of 5 -dBA or more are clearly noticeable. " Decibel readings from the various locations and distances are listed below. Distance from Roadway Locations 15' 50' 75' Beach Walkway 76 63 57 North Tram Station 73 58 58 Pelican Bay Blvd. & Gulf Park Drive 68 57 53 Pelican Bay Blvd. & Crayton Road 63 55 53 September 5, 2012 Pelican Bay 5ai. Administrator's Report - Cr( Page 2 of 5 Traffic Noise Background Information Introduction to Noise Human response to noise is subjective and can vary greatly from person to influence individual response include the loudness, frequency, and time pat background noise present before an intruding noise; and the nature of the a( the noise affects. Division Board Regular Session Revised decibel readings report 161 2A(I- )orson. Factors that can :ern; the amount of tivity (e.g., sleeping) that The sensitivih• of the human car to sounds of different frequencies is measured by the A- weighted decibel scale (dBA). A 10 -dBA change in noise levels is judged by most pcoplc as a doubling of sound level. The smallest change in noise level that a hurnan car can pence ve is about 3 -dBA. Increases of 5-dBA or more are clearly noticeable. Normal conversation ranges between 44 and 65 dBA when the people speaking are 3 to 6 feet apart. i Table 1 shows sound levels for sonic common noise sources and compares their relative loudness to that of an 80 -dBA source such as a garbage disposal or food blender. Norse levels in a quiet rural area at night are typically between 32 and 35 dBA. Quiet urban nighttime noise' levels range from 40 to 50 dBA. Noise levels during the day in a noisy urban area are frequently as high as 70 to 80 dBA. Noise levels above 110 dBA becomc intolerable and then painful; levels higher than 80 dBA over continuous periods can result in hearing loss. Constant noises tend to be less noticeable than irregular or periodic noises. Table 1 Sound Levels and Relative Loudness of Typical Noise Sources Sound Subjective Relative Loudness Noise Source or Activity Level Impression I (human judgment of (dBA) I different sound levels) Jet aircraft takeoff from carrier (50 ft) 140 Threshold of pain 64 times as loud 50 -hp siren (100 ft) 130 1 32 times as loud Loud rock concert near stage, Jet takeoff 120 Uncomfortably loud 16 times as loud (200 ft) Float plane takeoff (100 ft) 110 8 times as loud Jet takeoff (2,000 ft) 100 Very loud {I 4 times as loud Heavy truck or motorcycle (25 ft) 90 2 times as loud Garbage disposal, food blender (2 ft), 80 Moderately loud Reference loudness Pneumatic drill (50 ft) Vacuum cleaner (10 ft), Passenger car at 65 70 112 as laud mph (25 ft) Large store air - conditioning unit (20 ft) 60 114 as loud Light auto traffic (100 ft) 50 Quiet j 118 as loud Bedroom or quiet living room, Bird calls 40 1/16 as loud Quiet library, soft whisper (15 ft) 30 Very quiet i High quality recording studio 20 Acoustic Test Chamber 10 Just audible 0 Threshold of hearing Sources; Beranek (1988) and EPA (1971) PDWRAFFIC NOISE HANDOUTDOC i 1 September 5, 2012 Pelican Bay Services Division Board Regular Session 5ai. Administrator's Report - Crosswalk$ - Revised decibel readings report Page 3 of 5 TRAFFIC NOISE BACKGROUND INFORMATION Traffic Noise Sources and Propagation 16 I_2A Noise sources associated with transportation projects can include passenger vehicles. medium trucks, heavy trucks and buses.. Each of these vehicles produces noise; however, the source and magnitude of the noise can vary greatly depending on vehicle type. For example, while t} e noise from passenger vehicles occurs mainly from the tire - roadway interface and is therefore looted at ground level, noise from heavy trucks is produced by a combination of noise from tires, engine and exhaust, resulting in a noise source that is approximately 8 feet above the ground. The following list provides information on the types of transportation noise sources that will be part of a roadway p� ect, and describes the type of noise each produces. • Passenger Vehicles (cars): Noise emitted from 0 to 2 feei above rr),atiway, prirrtari4, from tire- roadvt ay interface. This category includes normal passenger vehicles, small and regular pickup trucks, small to mid -size sport utility vehicles, mini - and fu1, -size passenger vans. Typical noise levels for passenger vehicles are 72 to 74 dBA at 55 v ph at a distance of 50 feet. Medium Trucks (MT): Noise emitter from 2 to 5 feet above roa4av combined noise from tire - road »gat= interface and engine exhaust noise This category includes delivery vans, such as UPS and Federal Express trucks, large sport utility vehicles with knobby tires, large diesel engine trucks, some tow- trucks, city transit and school buses with der vehicle exhaust, moving vans (U- haul -type trucks), small to medium recreational in for homes and other larger trucks with the exhaust located under the vehicle. Typical no se levels for medium trucks are 80 to 82 dBA at 55 mph at 50 feet. Heavy Trucks (HT): Noise emitted from 6 to 8 feet above the roadway surface, combined noise sources includes tire- roadway interface, engine noise, and ex laust stack noise. This category includes all log -haul tractor - trailers (semi- trucks), large to .N.? trucks, dump tnicks, cement mixers, large transit buses, motor homes with exhaust locat d at top of vehicle, and other vehicles with the exhaust located above the vehicle (typical e. haust height of 12 to 15 feet). Typical noise levels for heavy trucks are 84 to 86 dBA at 5� mph at 50 feet `. Several factors determine how sound levels decrease over distance. Under i( noise source (such as constant flowing traffic on a busy highway) decreases 3 dB each time the distance doubles. Under real -life conditions, however, in waves with the ground often results in attenuation that is slightly greater that factors given above. Other factors that affect the attenuation of sound with d structures, topography, foliage, ground cover, and atmospheric conditions st and relative humidity. The following list provides some general information each of these factors may have on sound propagation. + Existing Structures. Existing structures can have a substantial effect or area. Structures can reduce noise by physically blocking the sound trans circumstances, structures may cause an increase in noise levels if the sot stricture and transmitted to a nearby receiver location.) Measurements It story house has the potential, through shielding, to reduce noise levels b, greater. The actual noise reduction vvill depend greatly on the geometry receiver, and location of Elie structure. Increases in noise caused by refle or less, which is the minimum change in noise levels that can be noticed .cal conditions, a line at a rate of approximately tractions Of the sound v the ideal reduction istance include existing ell as wind, temperature, on the potential affects noise levels in any given mission. (Under special nd is reflected off the hve shown that a single- . as much as 10 dB or ,f the noise source, tion are normally 3 dB by the human ear. • Topography. Topography includes existing hills, berms_ and other surf e features between the noise source and receiver location. As with structures, topography has th, potential to reduce or increase sound depending on the geometry of the area. Hills and berms, when placed between the noise source and receiver, can have a significant effect on noise levels. In malty situations, berms arc used as noise ,mitigation by physically blocking the noise source front the receiver location. In PDX/rRAFFIC NOISE HANDOUT.DOC September 5, 2012 Pelican Bay 5ai. Administrator's Report - Cr( Page 4 of 5 Division lrbgulr Sessio,2 / ■ - Revised decibel readings report NOISE BACKGROUND INFORMATION some locations, however, the topography can result in an overall mere ise . sound levels bx� either reflecting or channeling the noise towards a sensitive receiver lo anon. • Foliage, Foliage, if dense, call provide slight reductions in noise levels. FHWA provides for up to a 5 dBA reduction in traffic noise for locations with at least a 30 feet depth of dense evergreen foliage. • Ground Cover. The ground cover between the receiver and the noise -source can have a significant effect on noise transmission. For example, sound will travel very well across reflective surfaces such as water and pavement, but can be attenuated when the -found cover is field grass, lawns, or even loose soil. I Traffic Noise Mitigation In theory, there are a number of options that can be used to reduce or mitigate traffic noise. These include traffic nnanagcment, highway design, and noise barriers including earthen berths. In reality-, noise mitigation is often infeasible due to space requirements, aesthetic issues and financial costs, or because the costs outweigh the benefits. Any speck mitigation measure recommended as pan of a project must be feasible and have a reasonable cost in relation to the benefit[. Potential mitigation measures are described below. Traffic Management: Traffic management measures include modification of speed limits and restricting or prohibiting truck traffic. Restricting truck use on a given r adway would reduce noise levels at nearby receivers since trucks are louder than cars. However, displacing truck traffic from one roadway to another would only shift noise impacts fro one area to another and may conflict with the planned function of the roadway (e.g., an arterial enerally carries truck traffic). The level of trick traffic on Sunnyside Road is too tow for true , restrictions to result in a significant reduction in overall noise in the area. While reducing speeds may reduce noise, a reduction of at least 10 mph is needed for a noticeable difference in not e to result. Also, because roadways are planned and designed to support speeds consistent with their functional classification (e.g., 35 -45 mph on an arterial), changing speeds for the purpose of noise mitigation is Ilot common. • Roadway Design_ Roadway design measures include altering the roadway alignment and depressing roadway cut sections. Alteration of roadway alignment could decrease noise levels by moving the traffic farther away from the affected receivers. Because there are noise sensitive receivers along both sides of Sunnvside Road, changing the alignment ay benefit one side of Sunnvside Road, but would increase noise levels on the other. Noise Barriers: Construction of noise barriers bchvccn the roadways at would reduce noise levels by physically blocking the transmission of tra Barriers can be constructed as walls or earthen berins. Earthen berms reI than walls and are usually constructed with a 3 -to -1 slope_ Using this ref tall would slope 24 feet in each direction. for a total width of 48 feet. Fo project, berms are not feasible because of the right -of -way requirement. high enough to break the line -of- -sight between die noise source and the be long enough to prevent significant flanking of noise around the ends 1 the wall, such as for drivexN ays and walkways, can significantly reduce t Because of the frequent driveways and walkways on Sunnvside Road, m effective in most locations. PDXrrRAFFIC NOISE HANDOUT.DOC the affected receivers ic- generated noise. tire more right -of -way Iirenrent, a berm 8 feet the Sunnvside Road Poise walls should be sceiver. Thee must also the walls. Openings fn barrier effectiveness. se walls would not be C: 1= o� N N N N N � O) L C oa cc •o 0 CU N U ma a c o N W •g m 8 N N U .Z 3 N N (n N T o mV c r U N d � C'4 N O � N LO y C LO � E o a N Q N m 11) ca U) Lo Co N Y LB t/1 O v w a 4A as 'a aj s, .Q "u ar 0 161 2A li 161 2 I �, September 5, 2012 Pelican Bay S. rVices Division Board Regular Sessh • n 5aiii• Administrator's Report- Crosswalks - North Tram pedestrian crossing signal ResnickLisa Subject: FW: Ped signal at Bluebill Ave Attachments: IMG_0277.jpg; IMG_0278.jpg; IMG_0280.jpg; IMG_0281.jpg; IMG_0282.jpg From: LukaszKyle Sent: Tuesday, September 04, 2012 1:21 PM To: ResnickLisa Subject: FW: Ped signal at Bluebill Ave Lisa — If you can include these pictures as the recommended signalize crosswalk for North Tram. Equipment can be mounted on Pelican Bay architectural poles. From: Jim Carr fmailto:carr(&abbinc.com] Sent: Tuesday, September 04, 2012 11:35 AM To: LukaszKyle Subject: Ped signal at Bluebill Ave Kyle, Attached are a few pictures for your use. The push button can be on the sign post or installed on a separate post. 1"- � N 1--ab is 161 2A 1r1 N 7:0 161 2A In September 5, 2012 Pelican Bay Services Division Board Regular Session 5c. Administrator's Report - County's Pelican Bay Boulevard pathways "overlay" Page 1 of 1 !� 161 2A From: Keith Dallas To: McCaunhtrytlary Cc: Neil DorrOl LukaszKyle Subject: Over Laying Pelican bay Blvd. Pathways. Date: Thursday, August 30, 2012 4:41:36 PM Mary, As you may have noticed, the County is in the process of overlaying the Pelican Bay Blvd pathways with asphalt. They are doing the East side first, and I think have so far as of this afternoon done from US 41 /PBB south to north of Gulf Park Drive. From what I could see, they were doing a reason able job. Please pass this along this information to the rest of the Board. Thanks. Keith September 5, 2012 Pelican Bay Services Division Board Regular Session 5c. County's Pelican Bay Boulevard Pathways Overlay (Photographs by Keith Dallas) Page 1 of 10 161 w A pf September 5, 2012 Pelican Bay Services Division Board Regular Session 5c. County's Pelican Bay Boulevard Pathways Oveday' fogr6s by I eith Dallas) ZA Page 2 of 10 I I September amz_a� a »_ m_� ,� _ __ 5c. County's _mom Boulevard Pathways Overlay A,t��hmk Page rs ©� d@ . . . .: . ILI � September 5, 2012 Pelican Bay Services Division Board Regular Session 5c. County's Pelican Bay Boulevard Pathways Overlay (Photographs by Keith Dallas) i Page 4 of 10 161 ` A September 5, 2012 Pelican Bay Services Division Board Regular Session 5c. County's Pelican Bay Boulevard Pathways Overlay (Photographs by Keith Dallas) N 3:' September 5, 2012 Pelican Bay Services Division Board Regular Session 5c. County's Pelican Bay Boulevard Pathways Overlay (Photographs by Keith Dallas) Page 6 of 10 N September 5, 2012 Pelican Bay Services Division Board Regular Session 5c. County's Pelican Bay Boulevard Pathways Overlay (Photographs by Keith Dallas) Page 7 of 10 V M) September 5, 2012 Pelican Bay Services Division Board Regular Session 5c. County's Pelican Bay Boulevard Pathways Overlay (Photographs by Keith Dallas) Page 6 of 10 T� V ■ V September 5, 2012 Pelican Bay Services Division Board Regular Session 5c. County's Pelican Bay Boulevard Pathways Overlay (Photographs by Keith Dallas) Pane 9 of 10 F.< C AI F �i )t September 5, 2012 Pelican Bay Services Division Board Regular Session 5c. County's Pelican Bay Boulevard Pathways Overlay (Photographs by Keith Dallas) Page 10 of 10 V N September 5, 2012 Pelican Bay Services Division Board Regular Session 161 1 r 5f. Administrator's Report - Clam Bay Work Group meeting recap; and // �� ` 1 9a. New Business - Clam Bay Copper Impairment/Landscape Water Management Subcommittee (Cravens) Page 1 of 2 July 31, 2012 Ms. Julie Espy Environmental Administrator Florida Department of Environmental Protection 2600 Blair Stone Rd. MS3555 Tallahassee, FL 32399 Subject: Proposed Copper Impairment Listing for Clam Bay (WBID 3278Q1) Dear Ms. Espy: On behalf of the Pelican Bay Foundation and Collier County Coastal Zone Management Department, Cardno ENTRIX submits the following comments regarding the proposed category 5 impairment listing of Clam Bay (WBID 3278Q1) for copper. Clam Bay is proposed for listing based on a total of 21 samples collected within the WBID between June 2011 and February 2012, with 12 values exceeding the Class II and III marine water quality standard for copper (3.7 pg /L). Samples were collected from three locations within Clam Bay (Upper, Middle, and Outer Clam Bay) during seven separate sampling events. As the following comments indicate, a more robust and representative evaluation of copper in Clam Bay is warranted before finalizing the impairment listing based on current data. Furthermore, the Foundation and Collier County are currently developing a water quality management plan for the Clam Bay watershed that will help to improve water quality (including copper) in and around Clam Bay, where necessary. The current dataset used to evaluate Clam Bay for copper conforms to the requirements of the Impaired Waters Rule (62 -303, F.A.C.); however the existing data may not provide an accurate representation of current conditions with respect to copper concentrations. Of the 12 exceedances observed in the samples, five have associated comments stating that a small or moderate amount of particulate was observed in the sample. These comments indicate that error may have occurred during sample collection. Since all of the exceedances were observed in Middle and Upper Clam Bay, where flushing is lowest and potential re- suspension of sediments is greatest, the potential for error during sample collection is also greatest. The comments associated with the analysis state that the copper concentration was confirmed in the undigested sample. While this may confirm that the preservative itself may not have contributed to the copper concentration in the sample, it does not mean that sampler error didn't contribute to the concentration. Since FDEP Standard Operating Protocols dictate the sample for copper be preserved in the field with nitric acid, a proportion of particulate would be dissolved during preservation and release copper into the water. Therefore, even in the undigested sample, the potential exists for particulates in the bottle to result in an unrepresentative amount of copper observed during analysis. Based on the comments associated with the copper analyses, it is appropriate to conduct further sampling that include split field filtered and unfiltered samples to confirm observed copper concentrations accurately reflect current conditions and are not associated with effects of sample collection. Australia • Belgium • Canada • Ecuador • Indonesia • Kenya • New Zealand • Papua New Guinea Peru • United Arab Emirates • United Kingdom - United States - Operations in 70 countries Cardna ENTR IX Shaping the Future Cardno ENTRIX 3905 Crescent Park Drive Riverview, FL 33578 USA Phone 813 664 4500 Toll -free 800 368 7511 Fax 813 664 0440 www.cardno.com www.cardnoentrix.com September 5, 2012 Pelican Bay Services Division Board Regular Session 161 � A 5f. Administrator's Report - Clam Bay Work Group meeting recap; and 9a. New Business - Clam Bay Copper Impairment/Landscape Water Management Subcommittee (Cravens) Page 2 of 2 2 �� Cardno Florida Department of Environmental Protection ENTRIX July 31, 2012 Shaping the Future Aside from the potential issues with copper analysis, the Foundation and Collier County recognize that the major freshwater inputs to Clam Bay are associated with stormwater discharge. In an effort to identify the potential effect this discharge may have on Clam Bay, the Foundation and Collier County are currently working together with Turrell, Hall & Associates, Inc. to develop a water quality management action plan to identify potential water quality issues and implement solutions where necessary. This plan includes four distinct management efforts: 1) Mapping the flow of water through the developed areas to Clam Bay; 2) Soil analysis to improve fertilization techniques; 3) Water quality monitoring to identify sources of potential contaminants and document improvements following action plan implementation; and 4) Landscape management through the creation of a guidebook providing protocols for fertilizer, herbicide, and pesticide application. This effort will allow for the identification of potential sources of copper to Clam Bay, provide and implement source control solutions (if necessary) and monitor the effectiveness. Finalization of a copper impairment in Clam Bay and development of a TMDL at this time may hinder or slow current management plans designed to improve water quality in Clam Bay by diverting scarce water resource management funds to a TMDL driven implementation plan from the current stakeholder, locally driven water quality management effort. In summary, the Pelican Bay Foundation, Collier County Coastal Zone Management Department and Cardno ENTRIX request the Florida Department of Environmental Protection (FDEP) allow Clam Bay (WBID 3278Q1) to remain on the Planning List for copper during this cycle and allow the affected stakeholders to implement the currently developed management action plan. Leaving Clam Bay on the Planning List for copper would allow the affected stakeholders to work with FDEP to implement a robust sampling plan to identify if the perceived impairment is representative of actual conditions in Clam Bay or the result of sample collection efforts. In addition, stakeholders will implement the management action plan, identify if copper is an issue in stormwater runoff, propose and implement solutions (where necessary) and monitor the improvement to Clam Bay. If an actual copper impairment exists in Clam Bay, the implementation of the management plan will document improvement and allow the locally affected stakeholders to continue cost effective water quality management and oversight of this key southwest Florida water resource. Thank you very much for your consideration and we look forward to continuing our relationship in the effective management of Florida's water resources. Please do not hesitate to contact us with any comments, questions, or concerns. Sincerely, Daniel G. Hammond Jason E. Jendrucko Senior Project Scientist Staff Scientist for Cardno ENTRIX for Cardno ENTRIX Direct Line 813 257 0017 Direct Line 813 367 0975 Email: Daniel.Hammond @cardno.com Email: Jason.Jendrucko @cardno.com cc: Mr. James Hoppensteadt/Pelican Bay Foundation Mr. Gary McAlpin /Collier County Coastal Zone Management www.cardnoentrix.com September 5, 2012 Pelican Bay Services Division Board Regular Session 5g. Administrator's Report - Monthly Financial Report Page 1 of 11 161 � I Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - August 31, 2012 Operating Fund 109 - FY 2012 (Unaudited) Assets Current Assets Cash and Investments 1,286,634.68 Interest Receivable - Improvements, Vehicles & Equipment 1,112,925.61 Due from Property Appraiser - Due from Tax Collector - Total Current Assets $ 2,399,560.29 Total Assets $ 2,399,560.29 Liabilities and Fund Balance Current Liabilities Accounts /Trade Payable $ 24,446.42 Accrued Wages Payable - Goods Received /Inventory Recv'd 24,946.45 Total Liabilities $ 49,392.87 Fund Balance Fund Balance - unreserved 1,292,615.54 Excess Revenues (Expenditures) 1,057,551.88 Total Fund Balance 2,350,167.42 Total Liabilities and Fund Balance $ 2,399,560.29 September 5, 2012 Pelican Bay Services Division Board Regular Session 5g. Administrator's Report - Monthly Financial Report Page 2 of 11 Pelican Bay Services 161 Municipal Services Taxing Unit 666,300.00 income Statement w/ Budget - August 31, 2012 642,129.26 Operating Fund 109 - FY 2012 1,907,800.00 (Unaudited) 1,838,612.85 Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward Special Assessment - Water Management Admin Special Assessment - Right of Way Beautification Insurance Co. Refund Charges for Services Surplus Property Sales Miscellaneous Interest Total Operating Revenues Operating Expenditures: Water Management Administration Payroll Expense Emergency Maintenace and Repairs IT Direct Capital IT Office Automation /Billing Hr. Indirect Cost Reimbursement Inter Payment /Mnt. Site Ins. Assessment Other Contractural Services Telephone Postage and Freight Rent Buildings and Equipment Insurance - General Printing, Binding and Copying Clerk's Recording Fees Advertising Other Office and Operating Supplies Training and Education Total Water Management Admin Operating Water Management Field Operations $ 1,122,300.00 $ 1,122,300.00 $ 1,122,300.00 $ - 666,300.00 641,646.90 642,129.26 482.36 1,907,800.00 1,837,211.40 1,838,612.85 1,401.45 4,800.00 4,800.00 298.00 298.00 1,500.00 - - - 13,400.00 - 20,418.00 20,418.00 26,900.00 24,700.00 403.48 403.48 15,300.00 12,748.00 10,085.34 (2,662.66) $ 3,713,200.00 $ 3,613,906.30 $ 3,634,246.93 $ 20,340.63 $ 41,400.00 $ 38,200.00 $ 37,269.61 $ 930.39 8,800.00 - - - 400.00 400.00 400.00 14,000.00 4,800.00 4,800.00 4,800.00 - 94,500.00 84,500.00 84,500.00 500.00 13,400.00 13,400.00 13,400.00 - 26,900.00 24,700.00 20,674.00 4,026.00 3,900.00 3,600.00 2,618.80 981.20 3,000.00 900.00 672.79 227.21 11,300.00 10,400.00 9,857.44 542.56 1,200.00 1,200.00 1,200.00 - 2,300.00 1,200.00 507.50 692.50 2,000.00 200.00 - 200.00 2,000.00 200.00 - 200.00 2,000.00 1,800.00 431.28 1,368.72 1,100.00 1,000.00 85.00 915.00 $ 209,000.00 $ 186,5OO.00 $ 176,416.42 $ 10,083.58 Payroll Expense $ 132,800.00 $ 122,600.00 $ 119,150.00 $ 3,450.00 Engineering Fees 12,000.00 11,000.00 11,541.50 (541.50) Flood Control Berm and Swale Mntc. 14,000.00 6,400.00 812.65 5,587.35 Landscape Materials /Replanting Program 8,500.00 500.00 - 500.00 Interdepartmental Payment (Water Quality Lab) 22,600.00 17,000.00 16,783.77 216.23 Plan Review Fees 1,500.00 - - - Other Contractural Services 1,000.00 900.00 286.42 613.58 Temporary Labor 42,400.00 39,400.00 57,319.00 (17,919.00) Telephone 500.00 500.00 516.40 (16.40) Trash and Garbage 5,700.00 5,600.00 5,846.87 (246.87) Motor Pool Rental Charge 100.00 100.00 188.65 (88.65) Insurance - General 2,300.00 2,300.00 2,300.00 Insurance - Auto 900.00 900.00 900.00 Building Repairs & Mntc. 1,700.00 - - - Fleet Maintenance and Parts 5,400.00 5,000.00 2,900.51 2,099.49 Fuel and Lubricants 8,900.00 8,200.00 2,470.04 5,729.96 Tree Triming 30,000.00 27,500.00 23,712.00 3,788.00 Clothing and Uniforms 1,100.00 1,100.00 1,049.30 5030 Page 1 of 3 20- Total Right of Way Beautification - Field Operating $ 1,556,600.00 $ 1,410,800.00 $ 1,351,371.40 $ S9,428.60 Total Operating Expenditures $ 2,289,200.00 $ 2,041,900.00 $ 1,943,621.53 $ 98,278.47 Page 2 of 3 September 5, 2012 Pelican Bay Services Division Board Regular Session Page 3 of 11 5g. Administrator's Report - Monthly Financiafp6 ' I 2 A Personal Safety Equipment 500.00 500.00 2,252.28 (1,752.28) Fertilizer and Herbicides 98,400.00 87,700.00 69,336.36 18,363.64 - Other Repairs and Maintenance 1,500.00 1,400.00 S76.76 823.24 Other Operating Supplies and Equipment 2,500.00 2,300.00 5,222.01 (2,922.01) Total Water Management Field Operating $ 394,300.00 $ 340,900.00 $ 323,164.52 $ 17,735.48 Right of Way Beautification - Operating Payroll Expense $ 42,600.00 $ 39,300.00 $ 38,397.13 $ 902.87 Emergency Repairs and Maintenance 7,400.00 - - - IT Direct Capital 400.00 400.00 400.00 Office Automation 14,100.00 14,100.00 14,100.00 - Other Contractural Services 34,300.00 28,900.00 23,727.00 5,173.00 Telephone 3,900.00 3,600.00 2,781.80 818.20 Postage 3,000.00 900.00 672.70 227.30 Rent Buildings /Equipment /Storage 12,500.00 11,500.00 10,736.61 763.39 Insurance - General 500100 500.00 500.00 - Printing, Binding and Copying 2,600.00 700.00 540.50 159.50 Clerk's Recording 2,000.00 200.00 - 200.00 Legal Advertising 2,000.00 200.00 - 200.00 Office Supplies General 2,500.00 2,100.00 678.45 1,421.55 Training and Education 1,500.00 1,300.00 135.00 1,165.00 Total Right of Way Beautification Operating $ 129,300.00 $ 103,700.00 $ 92,669.19 $ 11,030.81 Right of Way Beautification - Field Payroll Expense *decreased fewer employees $ 762,300.00 $ 703,700.00 $ 656,435.49 $ 47,264.51 Emergency Maintenance and Repairs 3,300.00 - - - Flood Control (Water Use & Swale /Berm Mntc.) 89,900.00 79,300.00 78,281.72 1,018.28 Pest Control 5,000.00 5,000.00 8,325.00 (3,325.00) Landscape Incidentals 2,500.00 2,300.00 948.27 1,351.73 Other Contractural Services 29,500.00 27,700.00 25,702.00 1,998.00 Temporary Labor *increased from payroll 235,100.00 215,500.00 249,718.26 (34,218.26) Telephone 3,200.00 2,900.00 2,208.31 691.69 Electricity 3,400.00 3,100.00 1,857.99 1,242.01 Trash and Garbage 17,000.00 12,100.00 12,569.68 (469.68) Rent Equipment 2,500.00 2,300.00 2,818.85 (518.85) Motor Pool Rental Charge 300.00 300.00 76.93 223.07 Insurance - General 8,800.00 8,800.00 8,800.00 - Insurance - Auto 10,000.00 10,000.00 10,000.00 - Building Repairs and Maintenance 1,700.00 700.00 - 700.00 Fleet Maintenance and Parts 25,100.00 23,000.00 29,830.07 (6,830.07) Fuel and Lubricants 67,300.00 56,200.00 37,960.65 18,239.3S Licenses, Permits, Training 800.00 700.00 101.94 598.06 Tree Triming 63,600.00 63,600.00 61,215.50 2,384.50 Clothing and Uniforms 9,400.00 5,300.00 5,370.29 (70.29) Personal Safety Equipment 3,000.00 2,800.00 2,405.27 394.73 Fertilizer and Herbicides 62,000.00 56,400.00 55,410.91 989.09 Landscape Maintenance 46,000.00 42,200.00 49,801.50 (7,601.50) Mulch /Landscape Materials 53,100.00 39,800.00 30,254.25 9,545.75 Pathway Repairs 6,000.00 5,000.00 - 5,000.00 Sprinkler Maintenance 30,000.00 27,500.00 9,483.09 18,016.91 Painting Supplies 800.00 700.00 28.66 671.34 Traffic Signs 3,000.00 2,800.00 1,841.81 958.19 Minor Operating Equipment 3,000.00 2,800.00 4,182.13 (1,382.13) Other Operating Supplies 9,000.00 8,300.00 5,742.83 2,557.17 Total Right of Way Beautification - Field Operating $ 1,556,600.00 $ 1,410,800.00 $ 1,351,371.40 $ S9,428.60 Total Operating Expenditures $ 2,289,200.00 $ 2,041,900.00 $ 1,943,621.53 $ 98,278.47 Page 2 of 3 September 5, 2012 Pelican Bay Services Division Board Regular Session 5g. Administrator's Report - Monthly Financial Report Page 4 of 11 161 2V- Capital Expenditures: Water Management Field Operations Other Machinery and Equipment $ 1,000.00 $ $ - $ - General Improvements - - Total Water Management Field Operations Capital $ 1,000.00 $ - $ $ - Right of Way Beautification - Field Autos and Trucks $ 102,000.00 $ 96,600.00 $ 96,538.00 $ 62.00 Other Machinery and Equipmeny 1,000.00 - - Totai Right of Way Beautification - Field Capital $ 103,000.00 $ 96,600.00 $ 96,538.00 $ 62.00 Total Capital Expenditures $ 104,000.00 $ 96,600.00 $ 96,538.00 $ 62.00 Total Operating Expenditures $ 2,393,200.00 $ 2,138,500.00 $ 2,040,159.53 $ 98,340.47 Non - Operating Expenditures: Transfer to Fund 322 $ 436,500.00 $ 436,500.00 $ 436,500.00 $ - Tax Collector Fees 79,600.00 51,740.00 49,610.84 2,129.16 Property Appraiser Fees 73,300.00 40,315.00 39,294.58 1,020.42 Reserves (2 1/2 months for Operations) 538,000.00 540,300.00 540,300.00 - Reserves for Equipment 94,800.00 94,800.00 94,800.00 - Reserved for Attrition (31,700.00) (31,700.00) (31,700.00) - Revenue Reserve 129,500.00 - - Total Non - Operating Expenditures $ 1,320,000.00 $ 1,131,955.00 $ 1,128,805.42 $ 3,149.58 Total Expenditures $ 3,713,200.00 $ 3,270,455.00 $ 3,168,964.95 $ 101,490.05 Net Profit /(loss) $ - $ 343,451.30 $ 465,281.98 $ 121,830.68 Page 3 of 3 September 5, 2012 Pelican Bay Services Division Board Regular Session 5g. Administrator's Report - Monthly Financial Report Page 5 of 11 • Pelican Bay Services I 161 2A 11 Municipal Services Taxing Unit Balance Sheet - August 31, 2012 Street Lighting Fund 778 (Unaudited) Assets Current Assets Cash and Investments $ 433,646.14 Interest Receivable - Improvements, Vehicles & Equipment 61,332.51 Due from Tax Collector - Total Current Assets $ 494,978.65 Total Assets $ 494,978.65 Liabilities and Fund Balance Current Liabilities Accounts /Trade Payable $ - Goods Received /Inventory Recv'd 977.88 Accrued Wages Payable - Total Liabilities $ 977.88 Fund Balance Fund Balance - unreserved 194,157.20 Excess Revenue (Expenditures) 299,843.57 Total Fund Balance 494,000.77 Total Liabilities and Fund Balance $ 494,978.65 Operating Expenditures: Street Lighting Administration Payroll Expense $ September 5, 2012 Pelican Bay Services Division Board Regular Session $ 5g. Administrator's Report - Monthly Financial Report $ Page 6 of 11 Indirect Cost Reimbursement 5,300.00 $ 5,300.00 5,300.00 $ - 161 2A4� . $ Pelican Bay Services 20,674.00 $ 4,684.33 Telephone Municipal Services Taxing Unit $ 3,600.00 2,055.09 $ Income Statement w/ Budget - August 31, 2012 Postage and Freight 2,000.00 $ 900.00 Street Lighting Fund 778 - FY 2012 $ 227.21 Rent Buildings /Equipment /Storage 12,100.00 (Unaudited) 11,100.00 10,426.66 $ 673.34 Annual YTD YTD $ 300.00 300.00 Budget Budget Actual Office Supplies General Variance Operating Revenues: 700.00 15.36 $ 684.64 Carryforward $ 157,600.00 $ 157,600.00 $ 157,600.00 $ - Curent Ad Valorem Tax 436,800.00 420,638.40 420,991.26 $ 352.86 Delinquent Ad Valorem Tax 76,713.37 5,514.30 $ - Insurance Claim 18,330.25 $ 18,330.25 Interest 4,500.00 1,800.00 1,877.74 $ 77.74 Total Operating Revenues 598,900.00 580,038.40 598,799.25 18,760.85 Operating Expenditures: Street Lighting Administration Payroll Expense $ 41,400.00 $ 38,200.00 $ 37,269.47 $ 930.53 Indirect Cost Reimbursement 5,300.00 $ 5,300.00 5,300.00 $ - Other Contractural Services 26,900.00 $ 25,358.33 20,674.00 $ 4,684.33 Telephone 3,900.00 $ 3,600.00 2,055.09 $ 1,544.91 Postage and Freight 2,000.00 $ 900.00 672.79 $ 227.21 Rent Buildings /Equipment /Storage 12,100.00 $ 11,100.00 10,426.66 $ 673.34 Insurance - General 300.00 $ 300.00 300.00 $ - Office Supplies General 800.00 $ 700.00 15.36 $ 684.64 Other Office and Operating Supplies 1,000.00 $ 900.00 - $ 900.00 Total Street Lighting Admin Operating 93,700.00 Light Bulb Ballast 86,358.33 76,713.37 5,514.30 9,644.96 Street Lighting Field Operations Payroll Expense 62,500.00 57,700.00 56,504.69 1,195.31 Emergency Maintenance & Repairs 9,600.00 - - - Other Contractual Services 800.00 600.00 - 600.00 Telephone 400.00 400.00 371.71 28.29 Electricity 44,200.00 40,500.00 30,355.32 10,144.68 Insurance - General 800.00 800.00 800.00 - Insurance - Auto 900.00 900.00 900.00 - Building Maintenace & Repairs 1,700.00 Fleet Maintenance and Parts 4,300.00 3,900.00 3,246.73 653.27 Fuel and Lubricants 1,200.00 1,100.00 561.09 538.91 Other Equipment Repairs /Supplies 200.00 100.00 122.60 (22.60) Personal Safety Equipment 500.00 500.00 58.20 441.80 Electrical Contractors 7,300.00 7,300.00 8,546.30 (1,246.30) Light Bulb Ballast 12,400.00 11,100.00 5,514.30 5,585.70 Page 1 of 2 Total Operating Expenditures 241,500.00 211,458.33 183,694.31 27,764.02 Non- Operating Expenditures: Tax Collector Fees 13,500.00 September 5, 2012 Pelican Bay Services Division Board Regular Session 8,461.42 1,663.58 5g. Administrator's Report - Monthly Financial Report • 4,895.00 Page 7 of 11 16 I 2A I I Total Street Lighting Field Operating 146,800.00 124,900.00 106,980.94 17,919.06 Total Field Expenditures 240,500.00 211,258.33 183,694.31 27,564.02 Capital Expenditures: - Reserves for Equipment 30,000.00 Street Lighting Field Operations 30,000.00 - Revenue Reserve Other Machinery/Equipment 1,000.00 200.00 - 200.00 General Improvements - - - - Total Capital Expenditures 1,000.00 200.00 - 200.00 Total Operating Expenditures 241,500.00 211,458.33 183,694.31 27,764.02 Non- Operating Expenditures: Tax Collector Fees 13,500.00 10,125.00 8,461.42 1,663.58 Property Appraiser Fees 8,900.00 4,895.00 - 4,895.00 Reserve for Future Construction 228,100.00 228,100.00 228,100.00 - Reserves (2 1/2 mos. for Operations) 54,900.00 54,900.00 54,900.00 - Reserves for Equipment 30,000.00 30,000.00 30,000.00 - Revenue Reserve 22,000.00 - - Total Non - Operating Expenditures 357,400.00 328,020.00 321,461.42 6,558.58 Total Expenditures 598,900.00 539,478.33 505,155.73 34,322.60 Net Profit /(Loss) - 40,560.07 93,643.52 53,083.45 Page 2 of 2 Current Assets Cash and Investments Interest Receivable improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts /Trade Payable Goods Received /Inventory Recv'd Accrued Wages Payable Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Total Liabilities and Fund Balance September 5, 2012 Pelican Bay Services Division Board Regular Session 5g. Administrator's Report - Monthly Financial Report Page 8 of 11 Pelican Bay Services 161 2 Municipal Services Taxing Unit Balance Sheet - August 31, 2012 - Clam Bay Fund 320 (Unaudited) Assets $ 308,038.59 289,502.59 597,541.18 $ 597,541.18 Liabilities and Fund Balance 303,213.58 294,327.60 597,541.18 $ 597,541.18 September 5, 2012 Pelican Bay Services Division Board Regular Session 5g. Administrator's Report - Monthly Financial Report Page 9 of 11 161 2A Non- Operating Expenditures: Tax Collector Fees $ Pelican Bay Services $ 2,925.00 $ 2,449.26 $ 475.74 Municipal Services Taxing Unit 2,600.00 1,948.00 Income Statement w/ Budget - August 31, 2012 Revenue Reserve 6,700.00 Clam Bay Fund 320 - FY 2012 - Reserves (2 1/2 month for Operations) 15,900.00 (Unaudited) 15,900.00 - Total Non - Operating Expenditures $ 29,100.00 Annual YTD $ YTD $ 941.37 Total Expenditures $ Budget Budget 224,073.00 Actual 170,494.33 Variance Operating Revenues: Net Profit /(Loss) $ - $ 222,536.18 $ 278,845.81 Carry Forward $ 289,511.88 $ 289,511.88 $ 289,511.88 $ - Special Assessment 127,100.00 122,397.30 122,463.43 66.13 Miscellaneous Income 1,414.45 1,414.45 Fund 111 34,000.00 34,000.00 34,000.00 - Transfer from Tax Collector - - Interest 700.00 700.00 1,950.38 1,250.38 Total Operating Revenues $ 451,311.88 $ 446,609.18 $ 449,340.14 $ 2,730.96 Operating Expenditures: Clam Bay Restoration Engineering Fees $ 163,368.75 $ 65,300.00 $ 50,605.00 $ 14,695.00 Other Contractural Services 70,151.60 56,600.00 73,236.95 (16,636.95) Tree Trimming 29,000.00 14,500.00 - 14,500.00 Other Equipment Repairs 349.77 - 272.00 (272.00) Aerial Photography 7,500.00 - - Minor Operating 588.01 - - - Other Operating Supplies 1,000.00 - - - Total Clam Bay Restoration $ 271,958.13 $ 136,400.00 $ 124,113.95 $ 12,286.05 Clam Bay Ecosystem Engineering Fees $ 7,253.75 $ 7,300.00 $ 26,298.75 $ (18,998.75) Other Contractual Services 143,000.00 59,600.00 250.00 59,350.00 Total Clam Bay Ecosystem $ 150,253.75 $ 66,900.00 $ 26,548.75 $ 40,351.25 Total Clam Bay Operating Expenditures $ 422,211.88 $ 203,300.00 $ 150,662.70 $ 52,637.30 Non- Operating Expenditures: Tax Collector Fees $ 3,900.00 $ 2,925.00 $ 2,449.26 $ 475.74 Property Appraiser Fees 2,600.00 1,948.00 1,482.37 465.63 Revenue Reserve 6,700.00 - - Reserves (2 1/2 month for Operations) 15,900.00 15,900.00 15,900.00 - Total Non - Operating Expenditures $ 29,100.00 $ 20,773.00 $ 19,831.63 $ 941.37 Total Expenditures $ 451,311.88 $ 224,073.00 $ 170,494.33 $ 53,578.67 Net Profit /(Loss) $ - $ 222,536.18 $ 278,845.81 $ 56,309.63 Page 1 of 1 September 5, 2012 Pelican Bay Services Division Board Regular Session 5g. Administrator's Report - Monthly Financial Report Page 10 of 11 Pelican Bay Services 161 ` A Municipal Services Taxing Unit _ Balance Sheet - August 31, 2012 Capital Projects Fund 322 (Unaudited) Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts/Trade Payable Goods Received Inv. Received Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Assets $ 2,676,176.60 1,226,864.98 3,903,041.58 $ 3,903,041.58 Liabilities and Fund Balance $ 28,142.00 3,640.00 31,782.00 2,582,848.52 1,288,411.06 3,871,259.58 Total Liabilities and Fund Balance $ 3,903,041.58 161 September 5, 2012 Pelican Bay Services Division Board Regular Session 2A� 5g. Administrator's Report - Monthly Financial Report ' Page 11 of 11 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - August 31, 2012 Capital Projects Fund 322 - FY 2012 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward Transfer from Fund 109 General Foundation Payment for Crosswalks Special Assessment Transfer from Tax Collector Interest Total Operating Revenues Operating Expenditures: Irrigation & Landscaping Hardscape Project (50066) Engineering Fees Other Contractural Services Sprinkler System Repairs Landscape material Permits Electrical Other Operating Supplies (Pavers) Other Road Materials Traffic Sign Restoration Project (50103) Traffic Signs Lake Bank Project (51026) Swale & Slope Maintenance Engineering Fees Other Contractural Services Total Irrigation & Landscaping Expenditures Non - Operating Expenditures: Tax Collector Fees Property Appraiser Fees Reserve for Contingencies Revenue Reserve Total Non - Operating Expenditures: Total Expenditures Net Profit /(Loss) $ 2,553,384.04 $ 2,553,384.04 $ 2,553,384.04 $ - 436,500.00 436,500.00 436,500.00 - - - 53,487.00 53,487.00 331,900.00 319,619.70 319,749.48 129.78 - 2,453.47 2,453.47 19,500.00 16,248.00 13,637.80 (2,610.20) $ 3,341,284.04 $ 3,325,751.74 $ 3,379,211.79 $ 53,460.05 $ 131,654.37 $ 26,330.87 $ 2,956,362.25 739,090.56 39,568.70 21,323.00 50,000.00 25,970.35 $ 438,624.84 13,147.63 152,137.49 2,000.00 22,754.24 40,715.30 360.52 300,465.72 (13,147.63) (152,137.49) (2,000.00) (22,754.24) (1,146.60) 85,000.00 - - - 500.00 - - - 22,275.72 - - - $ 3,306,684.04 $ 804,990.14 $ 695,349.85 $ 109,640.29 $ 10,300.00 $ 7,725.00 $ 6,395.11 $ 1,329.89 6,800.00 5,100.00 3,896.51 1,203.49 17, 500.00 - - - $ 34,600,00 $ 12,825.00 $ 10,291.62 $ 2,533.38 $ 3,341,284.04 $ 817,815.14 $ 705,641.47 $ 112,173.67 $ - $ 2,507,936.60 $ 2,673,570.32 $ 165,633.72 Page 1 of 1 September 5, 2012 Pelican ,Bay Servi1 E6ioloard Re2r Asion ` 7ai. Clam Bay Subcommitteb Report - Clam Bay bird and fish survey Page 1 of 8 ResnickLisa Subject: FW: Clam Bay Bird Survey. Attachments: compilers_manual_O.pdf; UW14000.pdf From: Tim Hall fmailto :timCalturrell- associates.com] Sent: Friday, August 24, 2012 9:18 AM To: LukaszKyle Cc: ResnickLisa Subject: RE: Clam Bay Bird Survey. Kyle, Attached are a couple of programs that depend on volunteer observers and the protocols associated with them. The Audubon Christmas Bird Count is done once a year, usually in a defined 15 mile diameter circle. There is a current CBC area for Naples that believe includes the south half of Pelican Bay. The IFAS Point Count Method is a program started in Florida and counts birds in a 131 foot diameter circle. It can be done multiple times throughout the year. There are also hybrids of the two that could be developed for Pelican Bay done two or three times a year along set transects (like the beach, the berm, the Blvd, etc) and that data kept so that annual trends would be noticed over time. Any of these survey types can be greatly affected by the time of year, the expertise and diligence of the surveyors, weather, and a host of other parameters. Regards, Tim Hall Turrell, Hall & Associates, Inc. Marine & Environmental Consulting 3584 Exchange Ave. Naples, FL. 34104 -3732 Phone: (239) 643 -0166 Fax: (239) 643 -6632 Web: www.turrell- associates.com THE INFORMATION CONTAINED IN THIS TRANSMISSION IS INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY TO WHICH IT IS ADDRESSED AND MAY CONTAIN INFORMATION THAT IS PRIVILEGED, CONFIDENTIAL, WORK PRODUCT AND /OR EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. IF THE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT (OR THE EMPLOYEE OR AGENT RESPONSIBLE FOR DELIVERING IT TO THE INTENDED RECIPIENT), YOU ARE HEREBY NOTIFIED THAT ANY DISSEMINATION, DISTRIBUTION OR COPYING OF THIS COMMUNICATION IS PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY US BY TELEPHONING US (COLLECT) AND RETURN THE ORIGINAL MESSAGE TO US AT THE ADDRESS ABOVE AT OUR EXPENSE. From: LukaszKyle [ mailto :KvleLukaszOcollieroov.net] Sent: Friday, August 24, 2012 8:30 AM To: Tim Hall Cc: ResnickLisa Subject: Clam Bay Bird Survey. Tim, As we discussed the other day, do you have any kind of outline that may already be available from a past bird survey that we can use to begin formulating parameters for a survey in Clam Bay. You had mentioned something about the Audubon Christmas Bird Survey as a possible type survey. Thanks, Kyle September 5, 2012 Pelican Bay Services Division Board Regular Session YYY l 7ai. Clam Bay Subcommittee Report - Clam Bay bird and fish survey Page 2 of 8 Audubon. _ Christmas Bird Count Compilers Manual Updated: Aug 2009 THEBASICS ................................................................................................................................. ..............................2 ROLEOF THE COMPILER ....................................................................................................... ..............................2 TIMELINEAND DEADLINES FOR EACH CBC .................................................................... ..............................3 GUIDELINESFOR SCOUTING ................................................................................................ ..............................3 DETAILS ON RECORDING CBC INFORMATION ............................................................... ..............................4 WEATHER/EFFORT ...................................................................................................................... ..............................4 Units...................................................................................................................................... ............................... 4 Date& Time ........................................................................................................................... ..............................4 Weather................................................................................................................................. ............................... 4 a.m. and p. m. Conditions ...................................................................................................... ............................... 4 Observers.............................................................................................................................. ............................... 4 PartyHours and Distance ...................................................................................................... ..............................5 ByOther Transportation ........................................................................................................ ..............................5 OtherTime and Distance ...................................................................................................... ............................... 5 RecordingChecklist Data ..................................................................................................... ............................... 5 TotalNumber of Species ....................................................................................................... ............................... 6 RECORDINGUNUSUAL SPECIES ................................................................................................... ..............................6 GeneralInstructions ............................................................................................................. ............................... 6 When are Unusual Bird Reports Required? .......................................................................... ............................... 6 PARTICIPANTFEES POLICY .................................................................................................. ..............................6 September 5, 2012 Pelican, Bay Serv-s 4v"iol Board R eullar�sion f 7ai. Clam Bay Subcommittee Report -Claa bird and fish surve Y Y Page 3 of 8 The Christmas Bird Count, started by Frank Chapman along with 26 other conservationists, was a way of promoting conservation by counting, rather than hunting, birds on Christmas Day of 1900. Now in its second century, it has evolved into far more than just another holiday tradition. The CBC, to quote Geoff LeBaron, the CBC Director, "increasingly accepted by ornithologists and conservationists alike as the best, if not only, tool available for assessing the long -term trends in the early winter bird populations of North America ". With the cumulative historical CBC data now on -line, there are many thousands of individual counts from December 25, 1900 to the present available for perusal and scientific research. THE BASICS • Circle: A count must be entirely within a 15 -mile (24 kilometer) diameter circle. • Center Point: The same center point should be used each year. • Circle Overlap: Circles may not overlap or abut neighboring counts. • Count Period: Your count needs to be conducted within the official count period, 14 December thru 5 January, inclusive dates. • Count Day: Your count must be conducted within one 24 -hour calendar day. • Birds outside the circle seen by an observer standing in the circle should not be included in your census data. • Count Hours & Observers: Minimums of full daylight hours (at least 8 with exception of short daylight areas or pelagic counts) in field with 10 observers are preferred for best annual coverage. • ID by Voice: Birds may be identified by voice, but specimens or tracks are cw (count week) birds (unless you can document the fact that the specimen/track wasn't present in the area earlier than the count day). • Linear pelagic CRC's are allowed, if the boat follows the same transect or covers the same area each season. • Audubon requests that each CBC circle maintain one point of contact for mailing of count materials, receipt of update emails on the CBC and data entry of the count data. This "primary" circle contact needs to provide name, address, email and phone numbers to the Audubon Science office upon creation of the circle. An email address is required for this "primary" contact. This one "primary" compiler may also designate other "secondary" compilers to receive emails, but only one main contact per circle can be maintained for other reasons. ROLE OF THE COMPILER (Check out The Art of the Christmas Bird Count by Alan Contreras at http://home.pacifier.com/–mpatters/cbc/acbc.htmi) Organizing /recruiting participants including feeder- watchers: Remind previous participants and start recruiting new ones in early November by placing notices in local birding or conservation newsletters, announcements in local newspapers, flyers, postcards to those you think might be interested, put up posters in gathering places. What new CBC volunteers need to know: Compilers should reiterate to past participants and communicate or mail out to new participants a list of reminders such how much time they may be spending in the field, what to wear, the need to bring their own binoculars, the need for food and water /soda, sturdy footwear, rules of counting, etc. Also communicate the count fee of $5.00 per field participant. Please review the policy on CBC count fees (page 6) for details on the count fee. Also anyone involved in the CBC can have their photos taken during a CBC considered for publication in American Birds. We are always looking for photos, especially electronic versions. If anyone wishes to submit a photo, rare or not, to be considered for publication, please submit an electronic version to the CBC Director with details on the photographers name, phone, email, species, date of photo and name of the CBC. Scheduling count: It's best to schedule your count during the same weekend of the count period annually. This helps observers plan their activities well in advance, and enhances the value of your data. Participant consistency: It's best to use the same people in the same areas each season. That way they can better learn their area and the birds therein. New participants that join the count can be paired with experienced birders. Designated census route: Each group (party) should run a census -style route where they cover the route in -depth counting every bird encountered. No other group should cover that area —we need to ensure that no double - counting occurs. 1 September 5, 2012 Pelican Bay Servic el iw ii Bl ard Regu s n 7ai. Clam Bay Subcommittee Neport - Clam Bay bird and fish survey Page 4 of 8 Counting when retracing census route: If a group needs to retrace their path along a census route, birds should not be recounted. However, if other species are encountered, they should be included in the census results. Feeder - watchers: Feeder watchers should look for the maximum number of each species visible (or within earshot) at any one time as their maximum count. They should not just keep adding chickadees for their entire watch period. Large roost counts: For counts where large roosts are within the circle, an observer experienced with estimating large numbers of birds should census that roost in the morning or evening. With very few exceptions, no other individuals of that species counted by other observers during the day should be included in the final tally. Online data: Online entry of data can be accessed by the one "primary" compiler of record for contact by Audubon. This compiler (or designated person of his/her choice) is responsible for entering the results of their CBC count each year, entering and maintaining the participant list, entering and maintaining the contact information about themselves and any secondary compilers, and submitted count fees either online or by mail to the Audubon Science office. TIMELINE AND DEADLINES FOR EACH CBC • all counts must be run within the "Official Count Period," which runs from 14 December through 5 January (inclusive dates) each season. • on -line data entry should be complete by 15 February of each year. • all fees payments should be submitted to the Audubon Science Office by 23 February.. • Regional Editing process takes place from February 1 through March 31 each year. GUIDELINES FOR SCOUTING Scouting is not a required part of the preparation of any Christmas Bird Count. However, if one goal of your group is to get the highest species total each season, pre -count scouting can make or break that effort. The early winter bird season is quite variable from year to year, and a bit of time over the week or so before your official Count date will save valuable time (and potentially frustration) for your field parties on Count day. • The timing on routes: While your field parties probably always tend to follow the same route in their section of the circle each season, scouting beforehand can provide them tips about finding reclusive, crepuscular (dusk - loving), or nocturnal birds. In addition, if you learn before count day that a particular marsh or lake is completely frozen or dry (and thus not worth a visit), that could save your participants a valuable few minutes on their busy day. • Road conditions: As with the Breeding Bird Survey, it's best to make a dry run through all your Count's areas prior to your CBC to ensure that no construction areas or bridge outages will hamper your participants' access to their assigned areas • Rarities: Scouting before the Count day may turn up rare, out of range, or out of season species. These could well be your "best birds" during count day, and obviously you'll want to alert your field parties to their presence if any rarities are turned up. • Tricky identifications: Scouting may result in the location of difficult -to- identify birds that could otherwise go unlisted if they are only seen on Count day. Sorting these species out in advance (some shorebirds, gulls, flycatchers, or sparrows for example) can ensure that observers familiar with the species assist with the identification, and will help supply the details that will probably be necessary to satisfy your CBC Regional Editor. • How and where to scout: The weekend before, or during the week leading up to, your Count ideally all your routes should be pre -run. Thickets, marshes, and congregations of birds should be checked for birds of note, and any logistical difficulties uncovered, or good birds found, should be reported to your party leaders and observers. Many times some of your regular observers will be anxious to scout their areas in advance, so don't feel you have to do all the scouting on your own time. • Owling: Scouting for nocturnal species prior to your Count day can be especially helpful to your observers. The CBC period is the time when many species of owls are defining their territorial boundaries, and driving your routes at dusk or dawn may uncover specific locations where owls may be quickly seen or heard by your observers on Count day. ' of September 5, 2012 Pelican Bay Servic i n lard Reg2S " 'on [I Tai. Clam Bay Subcommittee Report - Clam Bay bird and fish survey Page 5 of 8 DETAILS ON RECORDING CBC INFORMATION WEATHER/EFFORT Units Measurements can be in choice of English or metric units. Date & Time Count Date: Date must be Dec 14 to Jan 5 inclusive. Start and End Times: You must specify at least one start time and one end time. If your count times are discontinuous, you can specify additional times by using additional rows. For example: If your nighttime and daytime hours are discontinuous, give both sets. Start time 1 and End time 1: 1:15 a.m. to 3:00 a.m. Start time 2 and End time 2: 8:00 a.m. to 4:30 p.m. Weather Temperature: Indicate the minimum and maximum temperatures of the day to the nearest degree. Wind Direction: If there is little to no wind, select Calm for Wind Direction. In case of fluctuating wind patterns, select Variable. Wind Velocity: For Wind Velocity, report representative values rather than rare extremes. You will need to use your best judgment as to what is representative. For example, if wind velocity was generally in the 5 to 15 mph range but very infrequent gusts of 30 mph occurred, report Wind Velocity, Minimum as 5 mph and Wind Velocity, Maximum as 15 mph. Snow Depth: Minimum and Maximum should be reported to the nearest quarter -inch. Both should be reported as 0 if there was no snow. Report representative values rather than rare extremes. For example, if snow depth was typically between 4 and 8 inches with occasional 3 -foot snow drifts in gullies and bare spots on ridge tops, report Snow Depth, Minimum as 4 inches and Snow Depth, Maximum as 8 inches. If snow depth increases with elevation, report the representative minimum depth at low elevation and the representative maximum depth at high elevation. If snow depth decreases with elevation, do the reverse. StilbMoving Water: Ice Coverage, Open and Moving Water should be set by these guidelines: Open= 100% water, Partly Frozen = more water than ice, Partly Open = more ice than water, Frozen = 100% ice. a.m. and n.m. Conditions Cloud Cover: For Cloud Cover, a.m. or p.m., select the condition that was true most of the time. Local Fog means that only portions of the count circle had fog for most of the period, while Foggy means the entire circle had fog. Clear = 0 -15% clouds, Partly Cloudy = 15 -33% clouds, Partly Clear = 33 -66% clouds, Cloudy = 66 -100% clouds. Rain/Snow- a.m./p.m.: For a.m. /p.m. Rain /Snow, check all conditions that were true. For example, if the morning started with drizzle that developed into heavy rain, the "Rain" boxes should have both "light" and "heavy" checked for the a.m. Observers Observers in the field during daylight are counted separately from nocturnal birders and those observing at feeders. When reporting the minimum and maximum number of parties, remember these include only parties in the field during daylight hours. In Field- Total Number and Minimum/Maximum Number of Parties: To determine the number of daylight parties, use the number of parties that you began the day with as your basic number. If parties further split up during the September 5 2012 Pelican Bay Servil D6on bard Re 2 Aion Septe y g� 7ai. Clam Bay Subcommittee Report - Clam Bay bird and fish survey Page 6 of 8 day, the maximum number in the field at any given time of the day should be reported, and the basic number becomes the minimum. Example: Count Frozentoes, Alaska starts the day with 3 parties. Later, two of these split into two parties each. The compiler records this as Minimum Number of Parties (daylight) = 3 and Maximum Number of Parties (daylight) = 5. Frozentoes, AK also had a group of counters out owling from 4:45 a.m. to 6 a.m., but this party is not included in the Minimum/Maximum Number of Parties. At Feeder -Total Number: Example would be of 4 people feeder - watching for several hours during the day as well, but again, this is not recorded in the daylight party number (it is recorded as observers At Feeders, Total Number). Party Hours and Distance (excludes viewing at feeders and nocturnal birding) Record a value for all hours and distance fields except for those associated with By Other Transportation. If appropriate, enter a 0 for distance. For example, an owling party may spend 1/2 hour in one spot -- resulting in 1/2 hour and 0 miles owling. Party hours and distance (Total Party, By Foot, By Car, and By Other Transportation) are reported excluding feeder hours and nocturnal birding hours and distance. Please round all hours to the nearest quarter -hour, and all distances to the nearest quarter -mile or quarter - kilometer. Total Parry Hours and Distance: Totals for Party Hours and Party Miles are calculated automatically on the website. Please make every effort possible to be accurate with these numbers. By Other Transportation For party hours and distance By Other Transportation, you are given a limited choice of methods of transportation. If the exact method is not listed, please select the best approximation. NOTE: It would be unrealistic to report any more Total Party Hours than the Maximum Number of Parties (daylight) times 12, since 12 is the approximate maximum number of daylight hours in December and January. Compilers should make sure to get the breakdown of hours and distance covered by car, foot, and other means of transportation (boat, bicycle, skis, etc.) from the party leaders. NOTE: Take into account that for a party on foot, it is stretching reality to have traveled - -and birded - -much more than 1 or 1.5 miles per hour. Other Time and Distance At Feeders: The number of hours is obtained by totaling the hours spent at feeders by feeder - watchers taking part in your count. Time spent observing feeders by parties afield should not be included here - -they should be included in your field party totals. Hours should be rounded to the nearest quarter hour. Nocturnal Birding (" owling"): For nocturnal birding, report the number of hours spent by all parties in the field during non - daylight hours, rounded to the nearest quarter -hour and for the distance, total up the distance (by foot, car, or other transportation) traveled by those parties, and round to the nearest quarter -mile or quarter- kilometer. Recording Checklist Data For each species seen, record the number observed on count day, or enter cw if the species was observed count week only. The count week runs from three days before to three days after the count day. The count week can therefore extend outside the official count period; for example if your count is run on 14 December, the first day of the period, your count week is still from three days before to three days after your count (11 through 17 December). x September 5, 2012 Pelican Bay Serviclivi n Bard Regu2 n 1 7ai. Clam Bay Subcommittee Report - Clam Bay bird and fish survey Page 7 of 8 Please remember that, for birds coming to feeders, it is the highest number of individuals seen and heard at one time that should contribute to the total number for that species. Other Flags: The US (unusual) flag is for species that are out of range or seasonal or are difficult to identify. The HC (high count) flag is if the number of birds observed is an unusually high count. The LC (Low count) flag is for unusually low numbers. Total Number of Species The total number of species that will be recorded equals the number of AOU- listed (`real') species observed on count day plus any generic or sp. forms not represented within the list. For example, loon sp. counts in your total only if no other loons were identified to the species on count day. A species such as Dark -eyed Junco only counts once in your species total, even if three or four forms were identified on count day. Your total will not become official until it has been reviewed by CBC Regional Editors. RECORDING UNUSUAL SPECIES General Instructions Paper documentation of all rare bird /unusual species must be submitted directly to the regional editor. If you have received written reports from observers documenting species that they observed on Count day, and especially if you have photographs of sketches accompanying the report, it is best to mail those "original" documentations direction to the regional editor. It is NOT wise to transcribe those reports into the on -line forms. When are Unusual Bird Reports Reauired? Unusual Bird Reports are required under the following circumstances: Neotropical migrant species for which there are few accepted records for North America. Any reports of these species in North America MUST be accompanied by impeccable substantiating details, preferably including sketches and /or photographs, or they will be deleted from counts. The only exceptions for some of these species, such as Broad - winged Hawk and Ruby- throated Hummingbird, will be for the very limited geographic area (like coastal Louisiana or south Florida) where the species is regular on Christmas Bird Counts. The species (or form) is out of range, season, or difficult to identify. These species should be flagged as US (Unusual Species) when reported on the checklist. The best rule is that if it's a "good bird" or not a winter regular, it should include details. Lack of a report could result in the species being omitted or tagged with the dreaded ND (no details)! All reports must include the name and phone number of the person who is the contact for the report. This could be a compiler or it could be a participant who observed the species. PARTICIPANT FEES POLICY • There is a $5.00 fee per U.S. resident field participant per count. • Feeder watchers and all observers 18 and under may count for free. • The primary compiler (only) is exempt from paying the count fee on their count(s). • Secondary compilers must pay the count fee if they participate as FIELD OBSERVERS. If secondary compilers are helpers only they do not have to pay. • All types of compilers get a copy of American Birds regardless of payment status. • One individual may choose to participate in 4 or more count circles and pay only a flat fee of $20. This discount is available only for participants registering at least 48 hours in advance online. • If someone registers for 5 counts, pays $20 then one of the counts is cancelled we refund nothing except in the case that if they register for 4 counts and one is cancelled, we will refund $5. x 2 A September 5 2012 Pelican Bay Services Division Board Re�TaAsion J P Y 9 7ai. Clam Bay Subcommittee Report - Clam Bay bird and fish survey Page 8 of 8 = • Refunds of CBC fees will be issued ONLY if a count is cancelled. In this case, the compilers must notify Audubon of the cancellation of the count for refunds to be issued to pre- registered participants. • Persons who pre- register but do not show up on the day of the count are not eligible for a refund of those _ fees. • All paying U.S.participants, U.S. participants 18 and under, and compilers will receive a copy of American Birds: Summary of the CBC. • U.S. participants have the opportunity to opt -out of receiving this publication if they indicate this online or if they do not submit their address. • Receipt of American Birds for Canadian participants is arranged by Bird Studies Canada • Other participants (nationals) of counts outside the U.S. are not required to pay fees; North American participants on counts outside the U.S. are requested to pay the fee. 7 September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 1 of 38 1� 161 2A ResnickLisa Subject: FW: Pelican Bay Services Division Board Sept. Schedule Attachments: cb benthic proposal 2.doc; CSWF SOP302 Bird Survey.doc; CSWF SOP301 Fish Sampling.doc From: kathy worley [ mai Ito: kath)m(a)conservancy.org] Sent: Tuesday, September 04, 2012 12:31 PM To: ResnickLisa Subject: RE: Pelican Bay Services Division Board Sept. Schedule I apologize with the lateness of getting this to you but I am in the midst of mess right now!!! Anyway Kyle asked for this and I would appreciate if you would forward this to him and the board and any other appropriate people ! Thank you, Kathy Worley The following are attached protocols that describe different sampling methods for fish and birds. The two attachments entitled CSWF SOP... describe different Standard Operation Procedures that are commonly used depending on the objective of the project. Note the methodology on electrofishing can not be used as that is for only freshwater systems. The one titled benthic proposal two that was submitted to the Foundation, Residents Association and MAG had a section on fish surveys that was not elected to do at that time. That attachment had the objective of creating a baseline - although note that different methods have different biases and therefore the objectives of the project will drive the methodology that is used. Previous surveys done in clam bay (way back) for fish used fyke nets which although not in our array of different sampling methods could be replicated although cost (if the Conservancy won the bid) would be more as we have equipment for other methods but not Fyke nets (See http : / /www.acivaticbiologists.com /fish- stocking-- management/fyke- nettin ). In regard to timing a two year study where quarterly sampling for fish would occur would be preferable to capture different conditions and any migratory or nursury species. Bird surveys should be done multiple times as the more surveys that are done the more robust and meaningful the data set is. Bird surveys could employ volunteers to cut labor costs although training and oversight by biologists is preferable. Although the Christmas bird count methodology is useful to derive species lists it is difficult to get any statistical inferences from this data as information is to limited. It is good for long -term trending as long as you recognize the biases and limitations of doing just counts. Hope this helps Kathy September 5, 2012 Pelican Bay Services Division Board Regular Session 10 j 2A ` 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 2 of 38 TITLE: FISH ASSESSMENT PROJECT CONTACT INFORMATION: Contact Personnel: Kathy Worley: Co- Director Environmental Science Dr. Jeffrey Schmid: Research Manager Organization: Conservancy of Southwest Florida Address: 1450 Merrihue Drive Naples Florida 34102 Telephone: (239) 403 -4223 FAX: (239) 262 -5872 September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 3 of 38 FISH ASSEMBLAGES OBJECTIVE 161 2A 1� The purpose of the proposed research is to assess a mangrove tidal estuary relative to the geographical attributes of the Clam Bay estuarine system (inclusive of Lower Clam Bay, Seagate Canals, Clam Pass, Inner Clam Bay, Upper Clam Bay and connecting tributaries) as developmental habitat for fish species. The objectives of the proposed study are: (1) to determine the species composition, seasonal occurrence, abundance, and size classes of fish in Clam Bay and (2) to compare fish assemblages, habitat characteristics, and environmental parameters (water depth, temperature, and salinity). METHODS Seven study sites will be located at Clam Pass; Seagate Canals, Lower Clam Bay; Inner Clam Bay; Upper Clam Bay and the two connecting tributaries to the north of Clam Pass Each sampling site will be digitally photographed and the site location recorded via a handheld global positioning system (GPS) with differential correction. An open reel fiberglass measuring tape will be used to establish a 100 meter transect at each study site. Each transect will be mapped to illustrate relevant topography, physical characteristics, vegetation, substrate /sediment qualities, channel characteristics, anthropomorphic structures and other relevant habitat elements using Florida Department of Environmental Protection (FDEP) Stream/River Habitat Sketch Sheet (Form #FD 9000 -4). The Conservancy has a Special Activities License through FFWCC ( #08SR -1109. exp. 12/31/2011) for collection of marine fish in Collier County waters. Information could be generated for a single year of sampling; however multi -year efforts are recommended given environmental variability from year to year. Seine nets are generally non - selective and better suited for sampling fish assemblages in open water habitats such as tidal creeks. Quarterly sampling will be conducted using 15 m seine with 6.35 mm mesh to collect fish at each site during low tide. Three hauls will be made within a given site during each sampling event and captured fish will be kept in aerated buckets between hauls. All fish will be identified to species level and enumerated. Standard length (tip of the snout to the base of the caudal fin) will be measured for all sport fish species and the first 30 specimens of forage fish species. Voucher specimens will be collected for fish not identified to species level or questionable identifications. All other fish will be released alive at the capture location. Water quality conditions and water depth will be recorded at each site during each sampling event using a handheld YSI (Yellow Springs, OH) Model 85 meter and depth meter. Data Analysis: Length data for fish species will be compared spatially and temporally using the appropriate parametric and nonparametric statistical procedures. Total abundance, species richness, and diversity indices will be calculated for fish at sample site using PRIMER software and spatial and temporal comparisons of these variables will be performed using statistical procedures. PRIMER will be used to calculate a Bray - Curtis similarity matrix for the fish groups at each site and �� ` September 5, 2012 Pelican Bay Services Division Board Regular Session 161 2 r � L 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 4 of 38 hierarchical clustering with group- average linking and multi - dimensional scaling (MDS) ordination will be applied to the similarity indices to evaluate spatial and temporal compositions of fish assemblages. Relationships of environmental parameters among the sites will be analyzed using univariate statistics, as well as Euclidean distance matrices and principal components analysis (PCA) in PRIMER. Participants: Staff in the Environmental Science Division of the Conservancy of Southwest Florida will be responsible for supervising this project and will be involved in all aspects including data collection, assessment and reports. September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 5 of 38 161 2A �� SOP CSWFL -302 BIRD Surveying Techniques Avian assemblages and trends overtime are an integral component of environmental resource management plans (Spurr, 2005). Birds are an important indicator species as they are sensitive to environmental impacts such as changes in landuse, pollutant loading and climate change (Fuller et. al., 1995; Campbell et. al. 1997). Avian species are primarily found in areas they rest, nest, forage and the areas between these locations. Foraging preferences are influenced by a variety of factors including the proximity to nesting or resting areas (energy efficiency); habitat suitability, water levels, and prey abundance; foraging strategies, anatomical constraints, and foraging sociability levels; and physical water parameters. Since bird species have varying foraging ranges, constraints, and strategies, their patterns of distribution can vary greatly dependant upon daily local water quality and prey density variability (Edelson, et. al., 1990; Bartoszek et. al., 2007). The critical trophic linkages that birds provide in food webs, their life history dependence on natural hydrological cycles and habitat make these organisms important indicator of ecosystem health (Bartoszek et. al., 2007). Lodge (2005) provides an example of one simplified food web matrix in a wetland that clearly illustrates the complexity of trophic linkages and the importance of birds as a top predator. ALLIGATOR WADING BIRDS, OTTER, SNAIL iHER ANHINGA MINK KITE, JUVENRE BABY OLIGOCHAETES. TADPOLES, WATER SNAKES BOBCAT LAROEMOUTHBASS GRASS SHRIMP, FLAGFISH, WpRMOUTH ROUND e= POTTED SUNFISH, SOFTSHELL YELLOW BULLHEAD RACCOON a PIG FROG FLORIDAGAR DEER I („�LEN�I 11 I I (G MARSH KILLI HOW DRAGDOUNFLIES BLUEGILL SUNDFH MACROPHYTES SEEDSIFRUITS PERIPHYTON Source: The Everglades Handbook: Understanding the Ecosystem, Lodge 2005 Standardized surveys are useful in monitoring bird populations as to estimate local densities, population trends and habitat preferences (Gregory, et. al., 2004; Ralph. et. al., 1995). Additionally Surveys provide a discrete measure of the avian assemblage through species identification, enumeration, and analysis to evaluate status and trends. APPLE MARSH FLORA CRAYFISH OLIGOCHAETES. TADPOLES, SNAIL RABBn; REDBELLY GRASS SHRIMP, FLAGFISH, ROUND TURTLE AMPHIPODS, SAILFBI MOLLY, TAILED SMALL LARVAL LEAST KILLIFISH SEMINOLE IUSKRAT INSECTS RAMSHORN MACROPHYTES SEEDSIFRUITS PERIPHYTON Source: The Everglades Handbook: Understanding the Ecosystem, Lodge 2005 Standardized surveys are useful in monitoring bird populations as to estimate local densities, population trends and habitat preferences (Gregory, et. al., 2004; Ralph. et. al., 1995). Additionally Surveys provide a discrete measure of the avian assemblage through species identification, enumeration, and analysis to evaluate status and trends. September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 6 of 38 PROCEDURES 1.0 SCOPE AND APPLICATION This document sets forth the standard operating procedure (SOP) for proper avifaunal censusing. Deviations from this protocol due to conditions beyond the control of the observer must be approved by the field supervisor and accurately documented. This SOP describes procedures for 2 of the most commonly used bird survey techniques, line transect and fixed circular plot (a modification of the line transect technique that eliminates problems encountered trying to record data while constantly moving along a line (Burnham et. al., 1980)) with the understanding that each sampling method has an inherent sampling bias (Gregory, et. al., 2004; Reynolds, et. al., 1980). Choice of method used in a specific project is dependant upon individual project objectives and is usually determined by survey area size, habitat, and whether or not the objective is to estimate the number of birds or relative abundance. Both line transects and circular plot point counts although similar are better suited to particular situations and the strengths and weakness of each method should be compatible with project objectives (Gregory, et. al., 2004). A comparison of the 2 survey methods discussed in this SOP are detailed in Table 1. Table 1: Comparison of Bird Surveying Techniques Line Transect Survey Circular Plot (Point) Survey Higher variability in the survey rate Lower variability in the survey rate between and among observers between and among observers Surveys are conducted while constantly Eliminates problems encountered trying to moving record data while constantly moving along a line transect Harder to estimate distance while in motion Distance estimation is usually more precise Has more effect on bird activity since not May reduce observer disturbance of birds stationary Suits mobilespecies that can be flushed More readily detects uncommon species Census periods unfixed Fixed census periods Walking can have an adverse affect on the Greater probability of detecting birds high observers ability to detect canopy species in the canopy Terrain interferences, since negotiating Observers may have higher detection rates rough terrain or tall dense vegetation can decrease time actually looking for birds. Suits populations at lower densities and Can define more definitive statements more species poor concerning relationships between habitats variables and the abundance and occurrence of bird species (higher densities) Suits extensive, open, and uniform habitats Suits smaller areas or dense habitats Double counting is a minor issue Double counting can be a problem if the observer is not vigilant September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 7 of 38 161 2A II Sources: Ramsey and Scott, 1979; Reynolds et. al., 1980; Burnham et. al., 1980; Edwards et. al., 1981; and Gregory et. al., 2004. 1.1 Objectives The objective of this SOP is to establish survey performance standards to ensure the consistency in census technique(s) and for training purposes to ensure continuity in carrying out the required tasks for comparability of results. 1.2 Strategy Prior to embarking on a monitoring strategy several basic questions need to be answered to select the best possible project design (Spurr, 2005). 1) What bird species, habitat and precision are targeted by the project? What strategy best suits project objectives? (i.e. broad based random monitoring schemes are more likely to detect environmental problems and stratification will increase precision) 2) What survey method best suits project objectives? (i.e. point or transect) 3) What coverage is necessary to achieve statistical relevance? (i.e. # plots or transects; plot size or transect length; number of surveys, etc.) 2.0 EQUIPMENT AND SUPPLIES 2.1 General Field Equipment ❑ Bugspray ❑ Sunglasses ❑ Hat ❑ Rain Gear ❑ Drinking water ❑ Sunscreen ❑ Cellular Phone 2.2 Sampling Equipment ❑ Differential GPS Unit ❑ Watch ❑ Digital Camera (optional) ❑ Bird identification guide ❑ Binoculars ❑ Measurement devices such as tapes or rangefinders (if project applicable) September 5, 2012 Pelican Bay Services Division Board Regular Session 161 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservan'tmm 1 I Page 8 of 38 2.3 Record Keeping / documentation supplies ❑ Standard Operating Procedures ❑ Project Protocols ❑ Field Data Sheets 3.0 QUALITY ASSURANCE 3.1 Quality Assurance Procedures Quality assurance and control (QA /QC) procedures are steps taken by staff to ensure that surveys are performed with the highest degree of accuracy and precision possible. Failure to follow these procedures may invalidate survey results. These procedures can be found in project QA Plans, Protocols and SOP'S. 4.0 SURVEY POINTS INCLUDING PLOT OR TRANSECT LINE SELECTION AND SITE CHARACTERIZATION Survey point selection and /or transect locations are selected on the basis of individual project objectives. Points and plots or lines can be established based on using a random, stratified random or fixed system. Points or lines that are selected using the fixed system are usually based on the best professional judgment of the field sampling personnel. Factors that influence selection include: 1) habitat; 2) particular target species; 3) any prior knowledge of the site location and faunal components. The survey locations will be identified and characterized, and recorded by digital camera and differential GPS using appropriate datum. A written site description and hand drawn map will accompany the photographs. 4.1 Site Characterization Documentation A site characterization form will be filled out for each site specifying site ID and /or site number, survey locations, area description, sketch of the area illustrating general habitat characteristics and /or land marks, pictures, date of characterization and initialed by personnel conducting the characterization. All survey locations will be defined by Latitude and Longitude coordinates through GPS (WAAS corrected). (See Appendix Al). 4.2 Survey Point Selection Guidelines If survey points are established the minimum distance between points should be at least 200m to reduce the possibility of double counting (Ralph, et. al., 1995). In selecting the distance between points it is important to attempt to keep the points as statistically independent as possible to minimize the probability of counting the same bird at two or more points. At times the survey area is not large enough to accommodate the number of points required to calculate a density estimate at a suitable confidence level. To correct this problem surveys could be performed twice daily. Since the two censuses would not be statistically independent of each other, an average density is calculated (Reynolds, et. al. 1980). September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 9 of 38 r 6$ 5.0 SURVEY CENSUS PROCEDURES This section describes methods for 2 survey techniques. Determination of which technique is used is determined by individual project objectives. Regardless of which method is used no surveys will be performed during inclement weather since visual and audible acuity is diminished. Several assumptions are made in census methods: 1) all birds have an equal likelihood of occurring anywhere within the habitat being censused; 2). all birds seen or heard are in the same position they occupied when the observer appears, and that all birds that are actually in the area are bounded by the point of inflection are detected; 3) area limits are dictated by the observer's acuity (Reynolds et. al., 1980), 5.1 Line Transect Method 5.1a. Transect Establishment Transect lines are usually established along a predetermined route that has been chosen to achieve project specific objectives and usually to cross as many different habitats in the site (Gregory, et. al., 2004). Transects are clearly marked with start and end points and at various places along the route so that there is no chance of the observer straying from the established path. 5.1b Methods The observer travels along the predetermined route and records birds on either side of the path. The distance a bird is seen or heard from the transect line is documented as either an absolute measure, or in distance bands or belts as determined by the individual project protocol. Distances should be estimated perpendicular to the transect line since this is necessary to estimate bird densities. There are several methods that can be used to estimate perpendicular distance (Gregory, et. al., 2004) including: 1) Distance is estimated by the observer who has undergone periodic checks against known distances. 2) Intervals of 25 and 50 m are marked to aid the observer in distance estimation using marker posts or colored tape as observer aids. 3) Visually mark the position of a bird and use a measuring device such as a tape or a rangefinder to measure the perpendicular distance. 4) Observations can be plotted on maps and subsequently measured. 5) A sighting compass to estimate the angle () ) between the transect line and a line from the observer to the bird. Use a measuring debice to measure the distance (d ) from that point to the bird. The perpendicular distance is then calculated as d cos e. Weather conditions such as approximate air temperature, percentage cloud cover, and wind are also usually documented (project dependant). 5.2 Circular Plot Method 5.2a. Transect Establishment In the fixed circular plot method, points (stations) are established at equal intervals or scattered randomly (without overlap). Six stations are usually adequate to minimize the September 5, 2012 Pelican Bay Services Division Board Regular Session 161 2 A V 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) 1 Page 10 of 38 intraplot variation and characterize the bird community in heterogeneous habitats, while four should be sufficient for homogeneous habitats (Morrison et. al., 1981) provided the site area is large enough to accommodate the stations without overlap. Actual station numbers are coley dependant upon project objectives and the size of the site being studied. The area of each station encompasses a 50 in radius of approximately two acres (0.8 ha). Fifty meter radius plots are chosen as this is the average distance individuals can see with relative acuity. Center survey points are clearly marked and numbered. Intervals of 25 and 50 in from the center point are clearly marked to aid the observer in distance estimation. 5.2b Methods Upon arrival at a census point, approximately two minutes are allotted to allow the birds to become accustomed to the observers presence. The species, number of individuals, habitat and approximate distance from the observer are recorded for each observation. Birds are surveyed for ten minutes at each station, which is considered to be long enough to count all birds within the station, but short enough to minimize the probability of recording any individual bird more than once (Reynolds et. al., 1980). All birds seen or heard are recorded. Distances should be estimated perpendicular to the center point since this is necessary to estimate bird densities. There are several methods that can be used to estimate perpendicular distance (Gregory, et.al., 2004) including: 2) Distance is estimated by the observer who has undergone periodic checks against known distances. 6) Intervals of 25 and 50 in are marked to aid the observer in distance estimation using marker posts or colored tape as observer aids. 7) Visually mark the position of a bird and use a measuring device such as a tape or a rangefinder to measure the perpendicular distance. 8) Observations can be plotted on maps and subsequently measured. 9) A sighting compass to estimate the angle () ) between the transect line and a line from the observer to the bird. Use a measuring debice to measure the distance (d) from that point to the bird. The perpendicular distance is then calculated as d cos 6. Weather conditions such as approximate air temperature, percentage cloud cover, and wind are also usually documented (project dependant). 6.0 DOCUMENTATION PROCEDURES Thorough documentation of all surveys are vital to interpretation of results. All site documentation and bird census forms are placed in a bound notebook. If errors are made in any of these documents, cross out with a single line through the error and enter the correct information. The recorder will initial each sheet after it is completed. All documents will be reviewed for errors and omissions. September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 11 of 38 >ul 2A 6.1 Bird Documentation Documentation will be tailored to meet the criteria specific for each method and individual project objects. This section describes general bird survey documentation. 6.1a Bird Survey Forms Bird survey forms will be filled out during every census event, specifying site ID, transect and /or station number, date, initials of the observer, start and end times, species, number observed, habitat, activity, sex, age, whether the bird(s) were seen, heard or both, perpendicular sighting distance, and if project specified the number of birds in a targeted area and weather conditions (See Appendix A2). If loose -leaf pages are used, each page must identify the project ID, survey date, and page _ of _ . Completed pages must be filed immediately in ring binders and a system must be in place to prevent the completed pages from being lost. 6.1b Field Notes Some projects require that field notes be kept in addition to regular survey forms to document incidental observations (See Appendix A3). 6.1c Document Control and Retention All project records are considered vital information and shall be retained in a secure area for a minimum of 5 years. References Bartoszek, I., D. Ceilley, J. Schmid, R. Schroeder, M. Schuman and K. Worley. 2007. Enhancing the Recovery of Threatened and Endangered Species in the South Florida Ecosystem through Aquatic Refugia. Technical Rpt for the U.S. Department of the Interior Fish and Wildlife Service. Conservancy of Southwest Florida. 111 pp. Burnham, K. P., Anderson, D. R., Laake, J. L. 1980. Estimation of density from line transect sampling of biological populations. Wildl. Monogr. 72. Campbell LH, Avery MI, Donald P, Evans AD, Green RE, Wilson JD 1997. A review of the indirect effects of pesticides on birds. JNCC Report No. 227. Peterborough, UK, Joint Nature Conservation Committee. Edelson, N.A. and Collopy, M.W. 1990. Foraging Ecology of Wading Birds Using and Altered Landscape in Central Florida. Pub. No. 04- 039 -087. University of Florida Department of Wildlife and Range Sciences. U.S. Department of Commerce. Springfield, VA. Edwards, D.K., Dorsey, G.L., Crawford, J.A. 1981. A comparison of three avian census methods. Pp. 170 -176 in Ralph, D.J. and J.M. Scott (eds). Estimating the numbers of terrestrial birds. Stud. Avian Biol. 6. September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K 111 000 Page 12 of 38 Fuller RJ, Gregory RD, Gibbons DW, Marchant JH, Wilson JD, Baillie SR, Carter N 1995. Population declines and range contractions among lowland farmland birds in Britain. Conservation Biology 9: 1425 -1441. Gregory R.D., Gibbons D.W., Donald P.F., 2004: Bird census and survey techniques. In: Sutherland W.J., Newton I. et Green R. E. [eds.]: Bird Ecology and Conservation; a Handbook of Techniques. - Oxford University Press, Oxford: 17 -56 Morrison, M.L., Mannan, R.W. Dorsey, G.L. 1981. Effects of number of circular plots on estimates of avian density and species richness. Pp. 405 -408 in C.J. Ralph and J.M. Scott (eds.). Estimating the numbers of terrestrial birds. Stud. Avian Biol. 6. Ralph, C.J., Sauer, J.R., Droege, S. 1995. Monitoring Bird Populations by Point Counts. Gen. Tech. Report PSW- GTR =149. Albany, CA: Pacific Southwest Research Station, Forest Service, U.S. Dept. of Agriculture. pp. 1 -185. Ramsey, F.L. and J.M. Scott. 1979. Estimating population densities from variable circular plot surveys. Pp. 155 -181 in R.M. Cormack, G.P. Patil, and D.S. Robson (eds.). Sampling biological populations. Stat. Ecol. Ser., vol. 5. Int. Co -op. Publ. House, Fairland, MD. Reynolds, R.T., J.M. Scott, and R. A. Nussbaum. 1980. A variable circular -plot method for estimating bird numbers. Condor 82: 309 -313. Spurr, E.B. 2005. Monitoring Populations in New Zealand: A Workshop to Assess the Feasability of a National Bird Population Monitoring Scheme. Landscape Research (28) 1 -29. September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 13 of 38 161 ZA 11 Appendix A. Form Examples Al. General Site Characterization Form CSWF STATION CHARACTERIZATION FORM Site /Station Photographed YES NO Site Sketch Comments: Project: September 5, 2012 Pelican Bay Services Division Board Regular Session Y 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by . orl�y, ClnservancrO/,e A Page 14 of 38 A2. Bird Survey Form (Example) n N i I W ii■■wwwwr ww w w ww www rww ■ww Or'N f�'IOtlAO �N I! • O• :ILA t�►9 ■f S ■D September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 15 of 38 IL ful �,; II s A A3. Field Data Form CSWF Field Data Form Site Number: Initials Date September 5, 2012 Pelican Bay Services Division Board Regular Session 161 /� Tai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservl+ YA Page 16 of 38 SOP CSWFL -301 FISH Sampling Techniques Fish assemblages are an integral component of water quality management programs, in that their importance is reflected in the aquatic use support sections of various environmental resource management plans. The critical trophic linkages that fish provide in food webs, their life history dependence on natural hydrological cycles, and their sensitivity to environmental perturbation make these organisms important indicators of ecological health (Stansly et. al., 1997). Fish also serve as indicators of water quality, hydroperiod, and habitat type (Kushlan, 1976, 1980; Kushlan and Lodge, 1974; Loftus and Kushlan, 1987; Dunson et. al., 1997; Bartoszek et. al., 2007). Lodge (2005) provides an example of one simplified food web matrix that clearly illustrates the complexity of trophic linkages and the importance of fishes. WADING BIRDS, I IOTTEF ANHINGA MINK PIG FROG FLOW 11 18 ALLIGATOR PANTHER H KILL�H, JUVENILE BOBCAT RACCOON OUGOCHAETES S GRASS SHRI MSH, NPERIPHYTON TUR WARE- SMALLLARVALIFU TAILED DEER PURPIEN MARSH FLORIDA TON CRAYI RABBR, REDBELLY D TURTLE TROAUI MUSKRAT MACROPHYTES DETRI SEEDSIFRUITS o WADING BIRDS, I IOTTEF ANHINGA MINK PIG FROG FLOW 11 18 H KILL�H, IN KILLIFISH OUGOCHAETES GRASS SHRI MSH, NPERIPHYTON AMPHIPODSOLL SMALLLARVALIFU INSECTS TON SNAIL REDEAR SUNFISH ' SSNNAIL ' Source: The Everglades Handbook: Understanding the Ecosystem, Lodge 2005 Standardized fish collection techniques are useful in obtaining a discrete measure of the fish assemblage through species identification, enumeration, and analysis using aggregated biological attributes or quantification. Fish surveys provide an objective measure of the condition of the fish assemblages within a specified waterbody to evaluate status and trends (Barbour and Faulkner, 1999). September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 17 of 38 PROCEDURES 1.0 SCOPE AND APPLICATION 161 2A 1I This document sets forth the standard operating procedure (SOP) for the proper sampling of fish assemblages using a variety of methods. Deviations from this protocol due to conditions beyond the control of the sampler must be approved by the field supervisor and accurately documented. This SOP describes procedures for 5 different fish sampling methods including the use of electrofishing, seines, breder traps, trawling and hook and lines with the understanding that each sampling method has an inherent sampling bias (Sargent and Carlson, 1987). Choice of method used in a specific project is dependant upon individual project objectives and is usually determined by location, target species, purpose of collection and often by water wadeability and accessibility. A list of the common sampling techniques is detailed in Table 1. Table 1: Summary of Fish Sampling Techniques Technique Common Use Pros Cons Electrofishing Freshwater Efficient non- selective Cannot be used in method; usually brackish or saltwater; nonlethal; useful when requires extensive other methods cannot be training and safety used considerations Seines Shallow Waterbodies Usually nonlethal; Not effective in deep and Shorelines repaeatable; relatively water; not as effective inexpensive; easily over irregular substrates performed; can select or in areas that have different mesh sizes snags or heavily vegetated Breder Traps Shallow Waterbodies Nonlethal; repeatability; Targets only small and Shorelines relatively inexpensive; fishes; not as effective easily performed; useful in deep water in areas that are heavily vegetate or have snags Trawls Deep Water Non - selective method; Requires a boat; not usually non - lethal; useful in shallow effective in deep waters systems Angling Species Selective Inexpensive; useful in Not efficient; often adding to species lists or dependant upon operator if all other methods are experience; does not unsuccessful usually yield large sample numbers 1.1 Objectives The objective of this SOP is to establish sampling performance standards to ensure the consistency in capture technique(s) and for training purposes to ensure continuity in carrying out the required sampling and comparability of results. s September 5, 2012 Pelican Bay Services Division Board Regular Session 161 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley -Conserva A Page 18 of 38 2.0 EQUIPMENT AND SUPPLIES 2.1 Pre - Sampling Procedures ❑ Perform vehicle/boat maintenance and safety check if applicable ❑ Verify necessary equipment and supplies 2.2 Boat/Vehicle Sunnlies ❑ Fuel Supply ❑ Engine Oil ❑ Spare Parts Repair Kit ❑ Personal Floatation Devices ❑ First Aid Kit ❑ Required Boat Safety Equipment and Boat Registration ❑ Anchor 2.3 General Field Eauinment ❑ Bugspray ❑ Sunglasses ❑ Hat ❑ Rain Gear ❑ Waders or Boots ❑ Drinking water ❑ Sunscreen ❑ Cellular Phone 2.4 Samnline Eauinment ❑ Differential GPS Unit ❑ Digital Camera ❑ Seine net of target species mesh size (if project applicable) ❑ Electroshocker, Battery (if project applicable) ❑ Plexiglas Breder traps (if project applicable) ❑ Hook and line (if project applicable) ❑ Trawl nets (if project applicable) ❑ Fish identification guide ❑ Field Datasheets September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish surrey (submitted by K. Worley, Conservancy) Page 19 of 38 161 2A II ❑ Collection Buckets ❑ Small dipping nets ❑ Ruler, calipers, measuring board ❑ Balance (if project applicable) 2.5 Collection Equipment This equipment is supplemental to Sampling Equipment and is applicable only if the project specifies collection and/or voucher specimens. ❑ Clean, nonmetallic cooler (no previous mercury contamination) ❑ Ice (double— bagged wet ice or blue ice packets) ❑ Disposable powder -free latex, vinyl, or PVC gloves ❑ Storage bags — clean, zip -type, non - vented, colorless polyethylene and /or sampling j ars ❑ Waterproof sample labels ❑ Field Collection datasheets 2.6 Record Keying / documentation supplies ❑ Equipment Check List (See Appendix A1) ❑ Standard Operating Procedures ❑ Project Protocols ❑ Scientific Collecting Permits (if applicable) ❑ Waterproof Pens ❑ Field Data Sheets and COC's (applicable to project) 3.0 QUALITY ASSURANCE 3.1 Quality Assurance Procedures Quality assurance and control (QA /QC) procedures are steps taken by staff to ensure that sampling and collection (if applicable) are performed with the highest degree of accuracy and precision possible. Failure to follow these procedures may invalidate the monitoring results. These procedures can be found in project QA Plans, Protocols and SOP'S. 3.2 Equipment Quality Control This section describes calibration procedures for specific equipment that may or may not be included and therefore appropriate only if specified in individual project protocols. September 5, 2012 Pelican Bay Services Division Board Regular Session 161 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy L Page 20 of 38 1 3.2a Balance and /or Scale Balances and scales used in the field or laboratory must be calibrated prior to use with external weight at ranges appropriate to the samples. Calibration results will be recorded in a log or notebook (See Appendix A2). 3.2b Physical Water Quality Parameter Equipment All equipment used in the field or laboratory to measure physical parameters such as temperature, salinity, conductivity, dissolved oxygen, pH, turbidity, color, etc. must be calibrated prior to use following equipment manual directives and adhere to FDEP SOP (FT1000) General Field Testing and Measurement. Calibration results will be recorded in a log or notebook (Appendix A3). 4.0 SITE SELECTION AND CHARACTERIZATION Sites are selected primarily on the best professional judgment of the field sampling personnel. Factors that influence site selection include: 1) habitat preferences of target species; 2) equipment being used; 3) bottom conditions; 4) any prior knowledge of the site location and faunal components (QEA, 2004). The site location (s) will be identified and characterized, and recorded by digital camera and differential GPS using appropriate datum. A written site description and hand drawn map will accompany the photographs. 4.1 Site Characterization Documentation A site characterization form will be filled out for each site specifying site ID and /or site number, site location, site description, sketch of site illustrating general habitat characteristics and /or land marks, pictures, date of characterization and initialed by personnel conducting the characterization. All sampling sites will be defined by Latitude and Longitude coordinates through GPS (WARS corrected). (See Appendix A4). 4.2 Sampling Selection Guidelines Selection Guidelines The sampling area should be away major tributaries, bridges, roads, and other obstacles. The area should be documented with GPS coordinates on the data sheet. Habitat assessment may or may not be warranted dependant on project objectives. 5.0 SAMPLING PROCEDURES This section describes methods for 5 different fish sampling techniques. Determination of which technique(s) are used is determined by individual project objectives. 5.1 Electrofishin 5.1a. Safety Field operators must be trained in electrofishing safety procedures and unit operation (manufacturer dependant) procedures prior to use of electroshock equipment. Each operator and accompanying team personnel must be insulated from the water and the electrodes by using chest waders and rubber gloves at all times when the equipment is operational. All dip nets or other equipment that is used concurrently with the shocker must have insulated handles. No unprotected part of the body should come in contact September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish surrey (submitted by K. Worley, Conservancy) Page 21 of 38 16 1 2 A II with the water while the unit is in use. It is recommended that at the very least 1 of the team members be certified in CPR (Barbour and Faulkner, 1999). 5.1b. Equipment Types 1) Backpack Electrofisher with anode and cathode leads mounted on a fiberglass pole or with one anode pole and a trailing cathode lead. Requires at least 2 staff: one operator and one person to collect stunned fish in a dip net or other appropriate device. Recommended for small streams or waterbodies. 2) Tote Barge Electrofisher with 2 hand held anode poles and a trailing cathode lead. Suitable for large rivers where two of the team's personnel are outfitted with an anode pole. 3) Shore Electrofisher has a shore based unit similar to Backpack Electrofisher except that the unit remains on shore. This type of electroshock uses higher power voltage and the personnel doing the sampling are often separated from the land source so the buddy system is advisable. 4) Boat Electrofisher has electrodes that are suspended from a boom usually at the bow. The boat must be operated at slow speed and one or two personnel should be stationed to retrieve stunned fish by dip nets or other suitable devices. 5.1d Methods 1) Personnel should wade upstream with dip netters behind or beside the electrode handler. A minimum of two people should advance upstream using a side to side or bank to bank shocking technique. All habitats within the reach should be covered in a single pass if at all possible. Shocking should only take place during optimal water clarity and flow to increase sampler efficiency to spot stunned fish. 2) Measure water conductivity and temperature using a calibrated meter (See Appendices A3 & A5 FDEP SOP FT1000, General Field Testing and Measurement guidelines) to determine appropriate voltage and amperage settings for the shocker (reference user manual). Set output to pulse to cut down on fish stress. 3) Stunned fish are collected in dip nets and held in buckets or live wells for subsequent species identification, measurement, weighting, enumeration and release or collection (project specified). Only the first 30 fish of a given species are usually measured and the remainder enumerated (project specific). 5.2 Seining 5.2a. Seine Nets Select the appropriate mesh size for targeted species and appropriate net length for sampling location. Net size is recommended to be typically 15 -25% longer than the width and 25% higher than the depth of the reach. Seines are more effective if the water level is no higher than two - thirds the height of the net (Ogden, 2001). Visually inspect nets for holes and mend as necessary. September 5, 2012 Pelican Bay Services Division Board Regular Session 161 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservani) A Page 22 of 38 5.2b Sampling Site Selection Guidelines The sampling reach should be away major tributaries, bridges, roads, and other obstacles. This method is only appropriate in sites that are shallow and relatively free of debris otherwise the net will snag. The reaches limits should be documented with GPS coordinates on the data sheet. Habitat assessment may or may not be warranted dependant on project objectives. 5.2c Methods 1) Two personnel start together at the downstream edge of the reach and proceed to the upstream end of the reach. Best to keep the net in a half -moon configuration at a 45° angle, the lead line on the bottom, the pole ends touching the bottom and the floats on the top of the water. 2) Upon reaching the endpoint of the reach bring both pole ends of the net together and haul ashore. 3) Captured fish are collected and held in buckets or live wells for subsequent species identification, measurement, enumeration, weighing and release or collection (project specified). Only the first 30 fish of a given species are usually measured and the remainder enumerated (project specific). 4) Measure physical water quality parameters such as temperature, salinity, conductivity, dissolved oxygen and pH as specified in the project protocol using calibrated equipment and following FDEP SOP FT 1000 General Field Testing and Measurement guidelines (See Appendices A3 & A5). 5.3 Breder5.3 Breder Traps 5.3a. Sampling Site Selection Guidelines Fish traps should be placed so as to sample all available microhabitats and to maximize capture efficiency. Best used at shallow depths ( <50cm) ( Breder, 1960). The site should be documented with GPS coordinates on the data sheet. Habitat assessment may or may not be warranted dependant on project objectives. 5.3b Methods 1) Set 8 replicate clear plexiglas breder traps at the site, measure trap depth and leave submerged and undisturbed for 1 hour of soak time. 2) Measure physical water quality parameters such as temperature, salinity, conductivity, dissolved oxygen and pH if specified in the project protocol using calibrated equipment and following FDEP SOP FT1000 General Field Testing and Measurement guidelines (See Appendices A3 & A5). 3) Retrieve Breder Traps after 1 hour. 4) Captured fish are collected and held in buckets or live wells for subsequent species identification, measurement (total length), enumeration, weighing and release or collection (project specified). Only the first 30 fish of a given species are usually measured and the remainder enumerated (project specific). September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 23 of 38 161 2A 5.4 Trawling 5.4a. Sampling Site Selection Guidelines Recommended for benthic fish collection in oceanic environments or other large deep water habitats. Start and end points should be documented with GPS coordinates on the data sheet. Habitat assessment may or may not be warranted dependant on project objectives. 5.4b Methods 1) The length of time trawling should not exceed 5 minutes from the time the trawl is on the bottom to the time that the net is pulled up. 2) Once the trawl net is brought on board, the contents are dumped into a large tray with flowing seawater. The animals should be sorted through immediately. 3) Animals that are not targeted should be immediately returned to the water at the same site they were collected. 4) Captured fish are collected and held in buckets or live wells for subsequent species identification, measurement (total length), enumeration, weighing and release or collection (project specified). Only the first 30 fish of a given species are usually measured and the remainder enumerated (project specific). 5.5 Hook and Line 5.5a. Sampling Site Selection Guidelines Sampling site selection is often based upon angler experience. This method is useful in supplementing species lists. Start and end times should be documented and site GPS coordinates recorded on the data sheet. Habitat assessment may or may not be warranted dependant on project objectives. 5.5b Methods 1) Fish will be captured using appropriate rods, reels, lures and line tensile strength for targeted fish species and location. 2) Captured fish are collected and held in buckets or live wells for subsequent species identification, measurement (total length), enumeration, weighing and release or collection (project specified). 6.0 COLLECTION PROCEDURES This section describes methods for fish collection if warranted by an individual project. This section also applies for catch and release projects if field identification can not be determined on site, prompting the necessity of collecting and transporting voucher specimens for identification by another qualified ichthyologist. September 5, 2012 Pelican Bay Services Division Board Regular Session 161 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservaa) • • Iynj1 Page 24 of 38 t 6.1 Methods 6.1a Specimens targeted for Contaminant Analysis The collected specimens (free of debris), targeted for contaminant analysis are placed in a labeled re- sealable bag containing ambient water and then placed in another re- sealable bag to avoid cross contamination particularly if samples are to be used for contaminant analysis. Samples are then placed on double- bagged ice and /or "Blue Ice" in a cooler for transport to the processing laboratory. Upon returning to the laboratory, samples are placed in the refrigerator /freezer (where the minimum and maximum temperatures are being monitored), until processed. In order to avoid possible deterioration or desiccation of sample, processing should occur no more than two weeks following collection (SFWMD, 2004). 6.1b Voucher Specimens Voucher specimens (free of debris) are to be placed in a clean labeled polypropylene or glass jar and preserved in ethanol or 10% formalin. Upon return to the laboratory, specimens should be appropriately stored for archiving or further identification (project specific). 7.0 DOCUMENTATION PROCEDURES Thorough documentation of all field sampling and collection is vital to interpretation of results. All sample identification, chain -of- custody records, receipts for sample forms, and field records are recorded and placed in a bound notebook. If errors are made in any of these documents, cross out with a single line through the error and enter the correct information. The collector will initial each sheet after it is completed. All field documentation and chain -of- custody sheets will be reviewed for errors and omissions. 7.1 Fish Documentation Documentation will be tailored to meet the criteria specific for each method and individual project objects. This section describes general fish sampling documentation. 7.1a Fish Sampling and /or Collection Forms Fish collection forms and /or field sampling sheets will be filled out during every collection event, specifying site ID and /or number, date, initials of samplers /collectors, start and end times, trap number or run number (method dependant), species captured /collected along with project specific details such as: total length, weight, number, sex, etc (project dependant). Other collection information that is dependant upon sampling method and project objectives could include type of sample (composite, subsample, individual or QC sample); weather conditions; physical water quality conditions during sampling; reach lengths; etc. (See Appendices A6a & A6b) If loose -leaf pages are used, each page must identify the project ID, sampling date, and page _ of _ . Completed pages must be filed immediately in ring binders and a system must be in place to prevent the completed pages from being lost. September 5, 2012 Pelican Bay Services Division Board Regular Session 161 Report - Clam Bay bird and fish survey submitted b K. Worley, Conservancy? A Tai. Clam Bay Committee p y Y( Y Y Page 28 of 38 Appendix A. Form Examples The following appendix illustrates examples of a few of the forms referred to in this SOP. A I. Equipment Lo ; Forms will follow this general format tailored to include project specific equipment dependant upon the type of sampling and whether or not specimen collection is required. CSWF Project: GENERAL FIELD EQUIPMENT CHECKLIST Clean Non - Metallic Coolers Ice (Double- Bagged Wet Ice or Blue Ice Packets) Disposable Powder -Free Latex Gloves, Vinyl or PVC Gloves Storage Bags (Clean, Ziploc, Non - Vented, Colorless) Dip Nets Seine Net <= 3/16" Mesh Size for Prey Fish Plexiglas Breder Traps Fish Id Guide Rulers or Calipers (Other Measuring Device) Water -Proof Black Ink Pens Data Sheets & SOP Map of Site Locations and GPS Camera Buckets COC's Field Data Sheets Station Characterization Form DO and pH meter and Calibration Stds Weather Measuring Devices Comments: Date Initials pg of September 5, 2012 Pelican Bay Services Division Board Regular Session Tai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 27 of 38 161 2A I( Lodge, T.E. 2005. The Everglades Handbook: Understanding the Ecosystem. 2nd Edition. CRC Press. LLC. 302 pp. Loftus, W. F., and J. A. Kushlan. 1987 Freshwater fishes of southern Florida. Bulletin of the Florida State Museum Biological Sciences 31: 1 -344. Ogden, 2001. Fish Collection by Seining or Electrofishing. Syracuse Research Coorporation, ESC. pp 1 -7. Quality Environmental Analysis (QEA), LLC. 2004. Quality Assurance Plan For the Hudson River PCBs Site. Montvale, N.J. 1 -63 pp. Sargent, W. B. and P. R. Carlson, Jr. 1987. The utility of Breder traps for sampling mangrove and high marsh fish assemblages. In: F.J. Webb (ed.). Proceedings of the 14th Annual Conference of Wetlands Restoration and Creation, 194 -205. Hillsborough Community College, Tampa, FL. SFWMD. 2004. Mercury Research and Monitoring Standard Operation Procedures. SFWMD -Hg -04 Mercury in Fish SOP. Water Quality Monitoring Division. Environmental Resource Assessment Department. South Florida Water Management District, West Palm Beach Florida. Stansly, P.A., J.A. Gore, D.W. Ceilley, and M.B. Main. 1997. Inventory of Freshwater Macroinvertebrates for the South Florida Water Management District- Isolated Wetland Monitoring Program. Research Contract #C -7949, Technical Report of the South Florida Water Management District, West Palm Beach, FL. September 5, 2012 Pelican Bay Services Division Board Regular Session II 7ai. Clam Bay ommittee Report - Clam Bay bird and fish survey (submitted by tlor 2 , Cbnservanc? A Y p Y Page 26 of 38 identification or voucher an identification log will be maintained indicating when a sample has been identified and by whom. All specimens will be maintained for at least three years after the conclusion of the study. Me Chain of Custody (COC) Chain of custody of the samples will be maintained from the initiation of the sample collection until it is stored in proper preservatives in the laboratory. All individuals who have control of samples during collection, transportation, and handling, will sign a transmittal custody sheet using a waterproof writing implement on waterproof paper. The date and time of collection will be entered on each sheet and initialed by the donating and receiving parties (See Appendix A9). 7.1f Document Control and Retention All project records are considered vital information and shall be retained in a secure area for a minimum of 5 years. References Barbour, M.T. and Faulkner, C., 1999. Fish Protocols. In: Rapid Bioassessment Protocols for Use in Streams and Wadeable Rivers: Periphyton, Benthic Macroinvertebrates, and Fish Second Edition. EPA 841 -B -99 -002. Chapter 8 pp. 1 -19. Bartoszek, I., D. Ceilley, J. Schmid, R. Schroeder, M. Schuman and K. Worley. 2007. Enhancing the Recovery of Threatened and Endangered Species in the South Florida Ecosystem through Aquatic Refugia. Technical Rpt for the U.S. Department of the Interior Fish and Wildlife Service. Conservancy of Southwest Florida. 111 pp. Breder, C.M. 1960. Design for a fish fry trap. Zoologica 45:155 -160. Dunson, W. A., C. J. Paradise, and R. L. Van Fleet. 1997. Patterns of water chemistry on fish occurrence in wetlands of hydric pine flatwoods. Journal of Freshwater Ecology 12(4): 553 -565. FDEP, 2002. Standard Operating Procedures. http://www.dep.state.fl.us/labs/q Kushlan, J. A. 1976. Environmental stability and fish community diversity. Ecology 57:821 -825. Kushlan, J. A. 1980. Population fluctuations in Everglades fishes. Copeia 4:870 -874. Kushlan, J. A. and T. E. Lodge. 1974. Ecological and distributional note on the freshwater fish of southern Florida. Florida Scientist. 37:110 -128. September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 25 of 38 161 ZA 7.1b Sample Identification Label The following is a list of information that is generally included on sample labels for fish collected for processing purposes or voucher specimens: • Project • Date collected • Site • Sample identification number • Species Other specifics may be included on labels dependant upon project protocols (See Appendix A7). The method of sample identification used depends on the type of sample collected. Sample data collected for specific infield analyses or measurements are recorded directly on field sheets or in bound field logbooks, since the samples are subsequently released, labeling is superfluous. 7.1c Field Notes Some projects require that field notes be kept in addition to other sampling and collection forms. The following is a list of information that could be included in a field log or note book (SFWMD, 2004): • sample number • sampling station identification • date and time of sample collection • QC samples collected • description of the sample location • maps /sketches of sampling locations, if necessary • description of the sample ■ number of species and numbers of individuals collected ■ who collected the sample ■ how the sample was collected ■ diagrams of processes ■ sample collection equipment ■ field analytical equipment, and equipment utilized to make physical measurements shall be identified • calculations, results, and calibration data for field sampling, field analytical, and field physical measurement equipment • Weather conditions that may affect the sample (e.g., rain, extreme heat or cold, wind, etc.) 7.1d Sample Storage Containers will be labeled externally on the side of the container or ziploc bag. Samples will be checked in and recorded in a Sample Storage Log or Freezer Log (for samples to be stored frozen) that will include the following information: sample ID, date and time stored, personnel initials, comments and freezer number (if required) (See Appendices A8a & A8b). If the sample collected has been brought into the laboratory for September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 29 of 38 6 2A A2. Scale Calibration Log Forms will follow this general format tailored to include additional project specific information as calibration weights are subject to change dependant upon general weight of targeted species. CSWF Project: Scale Number SCALE CALIBRATION LOG Model Number Date Initials 3 g 6 g 50g I 00g Comments pg of September 5, 2012 Pelican Bay Services Division Board Regular Session Tai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 30 of 38 161 2A l� A3. Water Quality Meter Calibration Sheet (FDEP FT 1000 General Field Testina and Measurement Form) Forms will follow this general format tailored to meet specific meter requirements dictated by the equipment user manual. Form FD 9000 -8: FIELD INSTRUMENT CALIBRATION RECORDS INSTRUMENT (MAKE/MODEL #) INSTRUMENT # PARAMETER: [check only one] ❑ TEMPERATURE ❑ CONDUCTIVITY ❑ SALINITY ❑ pH ❑ ORP ❑ TURBIDITY ❑ RESIDUAL CI ❑ DO ❑ OTHER STANDARDS: [Specify the type(s) of standards used for calibration, the origin of the standards, the standard values, and the date the standards were prepared or purchased] Standard A Standard B Ntandnrrl (' DATE (yy /mm/dd) TIME (hr:min) STD (A, B, C) STD VALUE INSTRUMENT RESPONSE % DEV CALIBRATED (YES, NO) TYPE (I NT SAMPLER INITIALS September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 31 of 38 161 2A 1� A4. General Site Characterization Form CSWF STATION CHARACTERIZATION FORM Site /Station Photographed B YES NO Site Sketch Comments: Project: Date Initials pg of U C Z a) N c O U a> Y a c � N E N � U� � Z L � CO w cu -1 o c m � c a N � cu m U E (0 (D U CO >+ o CU an) c of U N 4I d N E �; O N U L6 Cu M Z E o EMM cm d U o (n r d a� �i W W Q W 3 W U w F- W i� W ^1 W� wv ti oO0 Q W w� a ztt H sa 161 pp -1I ^M�7 W z N px L 0 ° H z J a v un z o, o z Y z O = a QQ H u � w _ Q W D. C1 '7 aw w 00 V] Q w .5 w W � � N H M Q Q � n w w H LL] 0 d q Z O F" z O z z U OZO a O cr, W J 0 q cn O 0w U co > w w U a September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 33 of 38 161 2A l` A6a. Fish Sampling and Data Form (Breder Trap Method Example) THE QONF�NG'Y Aquatic Field Sheet: Conservancy bitter Marsh Project Site ID YSI Calibrated by Date Water Temp(C) Field Crew Conductance (uS) Recorder DO ( %) Start Time DO (mgn) Finish Time Apt Relative Water Level Trap Depth (emr 1 2 3 4 5 ti 7 8 September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 34 of 38 161 2A 11 A6b. Example: Miscellaneous Sample Collection Form CSWF Project : Fish Field Data Sheet Site: Sampling Gear (circle one): Electroshock Seine DipNet Other (specify) Electrofish Pass Number (If Applicable) Seine Kick Number (If Applicable) Dipnet Sweep Number (If Applicable) Species Total Length Sex Number Voucher Comments (cm) (if known) of Fish Number (M or F) Counted Comments: Date: Initials Page of September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 35 of 38 161 2A h AT Example of a Label CSWF Project Site ID Date Species September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 36 of 38 161 2A IJ ABa. Example: Sample Storage Log CSWF Project Miscellaneous Sample Storage Log Date Time Sample Site Type of Checked Checked Initials Stored or Stored or Number Sample In Out Removed Removed M 1X1 Page of September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) . Page 37 of 38 I 16 Aft. Freezer Storage Log CSWF FREEZER SAMPLE STORAGE LOG Freezer Number Project: Sample ID Date Stored Time Stored Initials Comments Page of September 5, 2012 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report - Clam Bay bird and fish survey (submitted by K. Worley, Conservancy) Page 38 of 38 61 2 A9. Example:Chain of Custody for Samples The Conservancy of Southwest Florida Environmental Science Division 1450 Merrrihue Drive Naples Florida 34109 Phone: Fax: Project: CHAIN OF CUSTODY Name (Recipient): Page of Company Name: Address: City /State /Zip: Phone: Fax: Sample # Site Type Date Time Comments SIGNATURES Date Time Released By: Received By: Relinquished To: Received By: September 5, 2012 Pelican Bay Services Division Board Regular Session 7aii. Clam Bay Subcommittee Responsibilities I I 161 2A CLAM BAY SUBCOMMITTEE RESPONSIBILITIES OBJECTIVES • Monitor terms and conditions specified by the Pelican Bay Services Division's active Clam Bay permits authorizing Clam Bay Restoration and Long Term Management /Clam Bay Eco- restoration work located in the Clam Bay Natural Resource Protection Area (NRPA) / tidal Clam Bay estuary • Monitor any conditions that would impact the Clam Bay NRPA • Make recommendations to the Pelican Bay Services Division Board ACTIVE PERMITS FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP) CONSOLIDATED ENVIRONMENTAL RESOURCE PERMIT AND STATE -OWNED SUBMERGED LANDS AUTHORIZATION PERMITTEE Collier County BOCC — Pelican Bay Services Division PERMIT NO. 11- 0128463 -005 ISSUE DATE December 17, 2010 EXPIRES December 17, 2015 PROJECT DESCRIPTION CLAM BAY RESTORATION AND LONG TERM MANAGEMENT The FDEP permit provides authorization to continue to perform maintenance activities over a five - year timeframe to improve the hydrodynamics of the Clam Bay ecosystem that were originally permitted by permit number 11- 0128463- 001 -JC and specified by the 1998 Clam Bay Restoration and Management Plan (CBRMP). PERMITTED ACTIVITIES Manual cleaning on an as needed basis of the interior flushing channels to maintain design depths Maintenance of a created network of small flushing channels within the mangrove forest Periodic mangrove trimming along canoe trail, berm, and boardwalks to maintain canoe and kayak access, pedestrian access, and access to storm water areas PROJECT LOCATION Submerged lands owned by the State of Florida in the Clam Bay Natural Resource Protection Area (NRPA) within Clam Bay, a Class 11 waters not approved for shellfish harvesting GENERAL CONDITIONS / GENERAL CONSENT CONDITIONS Permitted activities shall be conducted in accordance with specific and general conditions, consistent with Florida Statues, implemented as specified in the plans, specifications, and performance criteria authorized by the permit and only valid for the specified activity or us e. Any deviation from permitted activities and conditions constitutes violation of permit and may result in suspension /revocation of sovereignty submerged land use. Page 1 of 3 from Oct. 5, 2011 Pelican Bay Services Division Board Regular Session September 5, 2012 Pelican Bay Services Division Board Regular Session t .4 7aii. Clam Bay Subcommittee Responsibilities Y CLAM BAY SUBCOMMITTEE RESPONSIBILITIES SPECIFIC CONDITIONS - PRE- CONSTRUCTION • Identify qualified biologist /wetland scientist (Tim Hall) familiar with the ecosystems of Florida to serve as the supervising scientist overseeing the biological components of the restoration project • Submit all required certifications, monitoring reports, and notifications to FDEP • The project operation shall comply with applicable State Water Quality Standards • If unforeseen impacts to adjacent waters occur, or complications preventing permit compliance, work shall cease and agency notified • Install and maintain turbidity barriers at all locations where it is possible to transfer suspended solids into surface water SPECIFIC CONDITIONS - CONSTRUCTION ACTIVITIES • All work is to be conducted by hand • Access to flushing channels shall be accomplished by small boat or on foot • All mangrove trimming activities are to be supervised by identified qualified biologist • All mangrove trimming shall be done on an as needed basis to maintain access through existing canoe trail or boardwalks pursuant to Florida Statutes • Disperse all cleared natural materials along channel cuts, mulch for reuse, or di spore of in uplands • Remove all Florida Exotic Pest Plan Council Category 1 and Category 2 exotic and invasive vegetation from the Clam Bay NRPA and maintain in perpetuity in accordance with the 1998 CBRMP SPECIFIC CONDITIONS - WATER QUALITY MONITORING • In accordance with State of Florida standards, implement a long -term water quality monitoring and reporting program • If data shows a correlation between elevated nutrient levels and fertilization schedule, prepare a remediation plan SPECIFIC CONDITIONS - BIOLOGICAL MONITORING • Take annual aerial color photographs of the Clam Bay ecosystem • Conduct ground -truth activities to survey areas of concern including areas of widespread dead and dying mangroves, and areas in Inner, Upper and Outer Clam Bays receiving water discharge from uplands • Submit annual biological monitoring reports that analyze data and make recommendations concerning the impacts permitted activities have had on the Clam Bay system SPECIFIC CONDITIONS - MANATEE AND MARINE TURTLE CONDITIONS • Advise all personnel associated with the project about the presence of marine turtles, manatees, speed zones and civil and criminal penalties for harming protected species • Operate vessels at "Idle Speed/No Wake" at all times • Monitor turbidity barriers to avoid entanglement /entrapment /impede movement of protected species • Report collision /injury of marine turtle or manatee immediately to Florida Fish and Wildlife Conservation Commission (FFWCC) • Prior to and during in water project activities, post temporary specified marine signage and remove when project is complete Page 2 of 3 from Oct. 5, 2011 Pelican Bay Services Division Board Regular Session September 5, 2012 Pelican Bay Services Division Board Regular Sesfn /� 7aii. - Clam Bay Subcommittee ResponsibilitiesLJ I CLAM BAY SUBCOMMITTEE RESPONSIBILITIES UNITED STATES ARMY CORP OF ENGINEERS (USACE) CLAM BAY ECO- RESTORATION WORK PERMITTEE Collier County / Pelican Bay Services Division PERMIT NO. SAJ -1996 -02789 (IP -LAE) ISSUE DATE February 8, 2011 EXPIRES February 8, 2021 PROJECT DESCRIPTION CLAM BAY ECO- RESTORATION WORK The permit provides authorization to conduct periodic ecological maintenance activities that would continue ecological restoration work that was conducted as part of the 1998 Clam Bay Restoration and Management Plan to improve flushing and eliminate water ponding and resulted in successful restoration of mangrove habitat. PERMITTED ACTIVITIES • Manual clearing of existing hand -dug channel cuts using round -point shovels /machetes • Creation of additional hand -dug channel cuts; • Mangrove trimming and vegetation /debris removal PROJECT LOCATION The work area consists of a network of hand -dug channel cuts of various widths within the tidal Clam Bay estuary from the south, where Clam Pass Park begins at Seagate Drive, one -half mile west of U.S. 41. The site extends north for three miles from the northern limit of Clam Pass Park to the boat ramp immediately southwest of the intersection at Wiggins Pass and Vanderbilt Beach Road. Site access is by foot from upland areas, or via small vessels, and work area is generally at or above the Mean High Water (MHW) line in waters characterized as having a maximum depth of 18 inches. LATITUDE & LONGITUDE SITE COORDINATES Northern Limit: Latitude 26.247024 N; Longitude 81.818878 W Southern Limit: Latitude 26.214063 N; Longitude 81.814505 W GENERAL CONDITIONS Activity authorized by the permit must be conducted in accordance with terms, conditions, applicable United States Code, Attachments 1, 2, 3, 4, and 5, and complete by February 8, 2021, or e xtension requested. Authorization is limited in scope and liability, and may be reevaluated at any time, resulting in suspension, modification or revocation of permit, requiring corrective measures. SPECIAL CONDITIONS • Submit required documentation /correspondence to the Reporting Address • Provide notification to Corps of date of commencement of authorized work • Comply with "Standard Manatee Conditions for In -Water Work" • Comply with "Sea Turtle and Smalltooth Sawfish Construction Conditions" • Comply with "Assurance of Navigation and Maintenance" requirements • Comply with "Regulatory Agency Changes" permit modification requirements • "Work Methodology" limited to manual clearing methods using hand tools • Submit "Self- Certification Statement of Compliance" Page 3 of 3 from Oct. 5, 2011 Pelican Bay Services Division Board Regular Session September 5, 2012 Pelican Bay Services Division Board Regular Session 7aii. Landscape Water Management Subcommittee Responsibilities 161 2 A LANDSCAPE & WATER MANAGEMENT SUBCOMMITTEE RESPONSIBILITIES OBJECTIVES • Monitor conditions /methods used to manage water quality in areas of Pelican Bay east of the berm • Monitor and implement landscaping best management practices (BMP) within Pelican Bay • Raise awareness /provide educational outreach /develop ways to implement landscaping BMP communitywide • Make recommendations to Pelican Bay Services Division Board Page 1 from Oct. 5, 2011 Pelican Bay Services Division Board Regular Session > 0 Fa 7, C) co C3) cu N 01 >, _0 cz >1 mm C m (z E 0 O N C L6 � 3: 0 E a) I .2 z CL cm (u cu U) d1 a_ tt 1612- All i-j. : _. tt 1612- All �, pa September 5, 2012 Pelican Bay Services Division Board Regular Session a. 9b. New Business - Clam Bay dredging permit (Presented by Marcia Cravens) r Page 2 of 11 2 All From: McAlpinGary Sent: Monday, July 23, 2012 12:55 PM To: HillerGeorgia; OchsLeo; CasalanguidaNick Cc: MarcellaJeanne; ChesneyBarbara Subject: RE: ADMIN 3646 FW: thank you for your assistance on the issue of changed purpose of JC permit to dredge Clam Pass- please assist with a related concern and inquiry on the Federal permit to dredge Clam Pass Commissioner Hiller; In response to Marcia's comments and Inquiry, the 10 year USACE permit that was issued in 1998 has expired and no additional dredging or work can be performed under this permit. It is not a question of the County closing it out, the USACE has indicated that it has expired, no longer valid and authorizes no additional work. We plied for a new 10 year ermit to dredge Clam Pass for tidal flushing and to open the channel in case it closed due to storm events. As we -----have discussed over the past 4 years with the CAC, TDC, BCC, The Pelican Bay Foundation, the Mangrove Action Committee and other stakeholder groups, permit application essentially the same as the previous permit. There are a few minor differences that deal with sand placement on the beach. Recently, within the last several months a question of "depth of cut" and the `width of the cut" well within the pass has been raised. To the best of my knowledge, this has been addressed. The FDEP, USACE, the PB Foundation's consultant, and County staff along with our consultant are all in a reement that the ermit dup icates the previously issued permit. Lastly, the USACE has directed us to comply with Special Condition 2 of the 1998 permit. This item deals with marking the channel and has been an issue of contention since 1998. The new permits for this work are in place and now that the Administrative challenges from Seagate have been resolved the work can begin. The markers will be installed within the next month. The attached email from Dr. Lainie Edwards of FDEP should address any questions concerning the intent of the applied for permit. Very Respectfully, Gary McAlpin September 5, 2012 Pelican Bay Services Division Board Regular Session 9b. New Business - Clam Bay dredging permit (Presented by Marcia Cravens) r Page 3 of 11 161�* All A ~•: 5300 rest Cypress Street Tampa, Florida 33607 Phone: (840) 477 -727; Date: 6 November 'W Clam Pass Joint Coastal Permit (,>!CP) Application Status Memo This memo summarizes the activities to date regarding the Clain Pass Joint Coastal Permit Application. The JCP application was submitted to the regulatory agencies in June 2009. Ilse activity requested within the application is the same level of authorization that was granted in the previous permit. The request consists of dredging a portion of Clam Pass and Clam Bay to aid with flushing and improve environmental resources. Tidal flushing maintenance dredging will occur only when science dictates that the need for tidal flushing of Clam Pass and Clam Bay is necessary to assure the health and viability of the estuary. Dredging activity will be consistent with the previous authorization FDEP #0128463- 001 -Jt` to ctntion 18 +00 Subsequently, requests for additional information (RAI) were received from the United States Army Corps of Engineers (USACE) and Florida Department of Environmental Protection (FDEP). Much of the information requested was unexpected based on previous correspondence and direction provided by regulatory agencies prior to suxnitiing tile abO ication (based on the nature of the request to simply on ocal concern that has risen over the avixication A meeting was held with FDEP on August 18. 2009 to review the RAI and obtain clear guidance of the level and extent of information required to be submitted (see attached meeting minutes). As a result additional data collection was necessary to respond to the RAts. This information includes: t Habitat Survey and Enviromnenta_ l Assessment :_. -------- _ -� ._. -- y- 2) Geotechnica'Iinvestigation o Native Sediment Sampling and Testing Sediment Core Boring Investigation o Beach Compatibility Analysis 3) Design Configuration and Analysis of Previous Monitoring Data The Counri, provided approval of the above additional data collection tasks on September 10. 2009. Data collection was conducted throu out September and October, as well as previous survey data was Obtained from others consultants to complete the design configuration analysis. The habitat survey and environmental assessment information was received on October 20, 2009 from Turrell. Hall and Associates and is under review. Resus-of the -geotechnical investigation were received From the tali on tvovem Ter 1. 2009 and presently eing anal }zed. The survey ata necessary to analysis the design configuration �guration vvas received from Runustt;a &-&4 -ogre, Inc. on September 28. 2009 and is under review. Based on the review and analysis'of the above information, review from County staff and final response preparation we anticipate submitting a response to the regulatory agencies within 10 -45 days. Jeffrey Tabar, P.E. Project Director September 5, 2012 Pelican Bay Services Division Board Regular Session 9b. New Business - Clam Bay dredging permit (Presented by Marcia Cravens) Page 4 of 11 1612 All 19 February 2010 Molly Edson /Lainie Edwards Florida Department of Environmental Protection Bureau of Beaches and Coastal Systems 3900 Common Wealth Boulevard — Mail Station 300 Tallahassee, Florida 32399 -3000 RE: Joint Coastal Permit (JCP) Application for Clam Pass, Collier County Florida. Previous authorization FDEP #0128463- 001 -JC Dear Ms. Edson & Ms.Edwards: Attached is the response your Request for Additional information (RAI) on the JCP application for the dredging of Clam Pass located In Collier County, Florida. Enclosed please find 1 original set, 2 hard copies and 1 electronic copy of the RAI response. We would just like to emphasize that this application is = asking to change the dredge template or configuration that was previously authorized under FDEP #0128463- 0014C to station 18 +00. The dredging and maintenance of Clam Pass is a vital part of the overall management of the estuary and necessary to maintain adequate flushing for the health of the environmental resources. Total linear length is approximately 1800 feet (549 meters). Beach compatible sand will be placed along the Collier County Clam Pass Park Beaches located south of Clam Pass. Non -beach compatible sand will be disposed of at an approved upland location. Please feel free to call..me directly at 800 - 477 -7275 if you have any questions or need any additional information. Thanl£ you for all of your a istanceand expedience in processing this request. Sincerely, _ Jeffrey,k. Tabar, P.E. Project Director PBS &J Cc: Gary McAlpin, Collier County 5300 W. Cypress St., Suite 200, Tampa, Florida 33607, Done: 800-477 -7275, Fax: 813- 286 -1207 September 5, 2012 Pelican Bay Services Division Board Regular Session 9b. New Business - Clam Bay dredging permit (Presented by Marcia Cravens) Page 5 of 11 jtbquest for Additional Information (RAI ll2) Permit No. 0296087-001 -JC Clue Pass Maintenance Dredging Page 3 of 7 161� All clarify any if they do exist. Any mixing zone will be limited to the nearshore edge of the continuous hardbottom, to minimize sedimentation impacts to natural resources. 17. Permit applications for excavation or fill activities shall include the following detailed information concerning the material to be excavated and the existing or native material at the beach fill site. a. Site plans showing the location of all core borings and the boundaries of the area to be excavated On the vibracore logs provided in Attachment 27, the total depth of boring is provided, but not the total recovery for the boring. Therefore, the peceht recovery cannot be determined In an Excel spreadsheet provided in an email from Jeff Tabar on 3/15/10, penetration length, core length, and % recovery are provided. It is unclear how the data from the core logs and the spreadsheet are related without making assumptions. Please clarify this such that the % recovery can be determined correctly without assumptions. Based on the initial assumption made when reviewing the data provided, an 800A recovery standard was not met. This is necessary to provide the DTarartmeht with reasonable assurance that the data provided _ wreseM' the material to be dredged And, m tus tie ofproloc ,the elevation of unacceptable material is known. Was an 80% recovery standard met? It appears that the cores do not extend 2' below the maximum dredge depth. What assurances can be provided that the died a ili wilf not be exceeded and mall _ _ 8 �p potentially unacceptable ma- ten'al&eedge7 Were the cores decornpacted in the lab or mathematically? If the cores were decompacted, this should be noted and the original description/lop provided f. A sediment Q QC plan that will ensure that the sediment to be used for beach restoration or nourishment will meet the standards set forth in paragraph 628- 41.007(1)6), F.A.C. Regarding Table 1: Please see the notes provided in track changes on the attached Word document. The maximum fine and coarse gravel contents requested in this table would require a variance to Rule. They do not appear to be justified by the sample data provided. They are also worded incorrectly such that the allowable maximum fhnelcoarse gravel content is a percentage or greater. It should be a 'More_Protecdo t Less Process www.dep.state fkvs September 5, 2012 Pelican Bay Services Division Board Regular Session 9b. New Business - Clam Bay dredging permit (Presented by Marcia Cravens) Paae 6 of 11 1612 All r' Request for Additional Information (RAI #2) j Permit No. 0296087 - 001 -IC Clam Pass Maintenance Dredging Page 4 of 7 maximum of a given percentage. [This is a repeat comment and is changed in track changes in the attached Word document] Please change the maximum allowed fine gravel to 5 %. Why is there a need for maximum allowed silt content of 10%? The beach does not contain this much silt and the samples collected in the dredge area do not contain this much silt (This is a repeat comment and is changed in track changes in the attached Word document.) Please change the maximum allowed silt content to 2 %. Your application will remain incomplete periling the receipt of these items. 31. A current Biological Opinion from the U.S. Fish and Wildlife Service or the National Marine Fisheries Service, when the Florida Wildkfe Conservation Commission has determined that the proposed project will result in a take of marine turtles, which could not be authorized without an incidental take determination under federal law. Please provide an updated Incidental Take and Biological Opinions from both the U.S. Fish & Wildlife Service and the National Marine Fisheries Service for impacts to sea turtles, piping plover, Gulf Sturgeon, sod sawfish. You application will remain incomplete pending the receipt of this item. 33. Analysis of the expected effect of the proposed activity on the coastal system including but not limited to: d. Analysis of how water quality and natural communities would be affected by the proposed project. Provide graphic representation (depiction) of the area of direct and secondary influence of the proposed activity and delineate the natural communities within that area. All required surveys shall be representative of conditions existing at the time of submittal Surveys of submerged agrattic vegetation (SA F9 shall be conducted in the field during the growing season for a given climatic region such that they capture file full anal extent and biomass of the SAY community. Species composition and spatial distribution shall also be addressed by the survey. Estimate the affected acreage of each impacted community. The applicant's justification states the project is for "dredging a portion of Clam Pass and Clam Bay to aid with flushing and improve environmental resources. Tidal Flushing Maintenance Dredging will occur only when science dictates the need for tidal flushing of Clam Pass and Clam Bay is necessary to assure the health and viability of the estuary. Dredging activity will be consistent with the previous authorization FDEP to station 8+ _. _ f " ATore Protection, Less Process " www. der. state_ t1. ur September 5, 2012 Pelican Bay Services Division Board Regular Session 9b. New Business - Clam Bay dredging permit (Presented by Marcia Cravens) Page 7 of 11 or* 16I'ZA1 CLAM PASS RESTORATION AND MANAGEMENT PLAN BATHYMETRIC MONITORING REPORT NO.9 Including Cuts 1,2,3, & 4 & Tidal Data Submitted to: Florida Department of Environmental Protection DEP File No. 01284163 - 001 -JC i Submitted by: Pelican Bay Services Division, Collier County Prepared by: Humiston & Moore Engineers HM File No. 9-068/13-078 November 2008 H UD'I IS'I't )!V Main Office: . + lI ISTO 5579 Strand Court ENGINEERS Phone 9420' Phone _39 594 _0 I su- tr.c•s� Fax 239 594 2035 <.:..c::•:-.,° e-mail: ._ September 5, 2012 Pelican Bay Services Division Board Regular Session 9b. New Business - Clam Bay dredging permit (Presented by Marcia Cravens) Page 8 of 11 1612 ' All 1: December 2001 to Febniery 2002: Segments B and C were dredged durtrg this interval. This was maintenance dredging to prevent aoaxrxli aliorl trom mashing levels that could adversely affect inlet hydmfts and the self scourng car of the inlet. Apprw&nately 11,500 cubic yards of sand were dredged from these two segments. The sand was used to erosion on of the inlet. To to beams, merit A_was not d eel _except for a a hedging fat vlt in the trlet _._ :._Y - T _ January 2002 to February 2002: Segment A channel moss section remained stable due to the scour action of improved hydraulics resulting from the dredging of segments B and C. Febnmvv 2002 to June 2003: Gradual shoaling occurred in all throe segments similar to the time period fi llowing the 1999 dredging. June 2003 to November 2003: An elevated storm We impacted the area, and sand was again scoured from segments A and B. Some of this sand was carried In the Inlet and deposited In Segment C. November 2003 to Mir 2004: Minor shoaling occurred in segments A and C with minor scouring In Segment B. There were no significant storm everts, and these changes should be considered normal redistribution of sediments along the channel horn field currents. May 2004 to June 2005: Gradual shoaling occurred to as three segments. Some of the shoaling in Segment A was the result of formation of a sand spit growing into the inlet from the south side, resulting In northward migration of the inlet. June 2005 to July 2006: Shoaling occurred In segments B and C, but two was a decrease of sand volume in Segment A. The decrease of material In Segment A Is probably related to the 2005 Gulf Hurricane Season, during which there were periods of extreme waves and tidal elevations. These conditions resulted In a general bwerirg of the elevation of the flood shoal due to onshore movement of sand, and potentially scour due to higher current velocities associated with higher tide elevations Anirua+ease in beach width on . sos . `'`t k beach to tne soutn- 5nce a sgnmcant amount of trite mater came from bed to the north, this onshore movement is :•tea The lower tidal velocities in Segment C are less effective at scouring sand from the charnel, resulting in more rapid accumulation of sand in Segment C under stem conditions. The project was designed this way, because sand can aocumulate In Segment 13 w t' -0 (D Cf) 0) QCD to - m z CD (O (D o i m W c cn � N O O N N C7 m 0) 007 co 01 co `< N CL l< (D ((DD (� z 7 0 (a CD N (D N O 7 N co y O m v CL n M Q CD � w d m n y. N O < CD 7 M 60 m co CD 71 cz z ":-,z III IN 14.6 1 " 2A AiJ A '115 21 OR -zr, m Fr CD co -0 CO 'D CO ID Z6 17- CD 3 -­7 C Ll CD a CA co 00 CL 1 SA . A a 4, to CD l7 w :3 V" i3 co (A 0 CD w CL -<7 co CD 0 eis lD0 :3 September 5, 2012 Pelican Bay Services Division Board Regular Session 9b. New Business - Clam Bay dredging permit (Presented by Marcia Cravens) Page 11 of 11 1612-All From: "Neely, Merrie" <Merrie.Neely@dep.state.fl.us> Subject: Dredge limits Clam Pass Date: August 12, 2010 1:34:27 PM EDT To: 'Marcia Cravens' <goldandrose@mac.com> Cc: "Edwards, Lainie" <Lainie. Edwards@ dep.state.fl. us>, "Malakar, Subarna" <Subarna. MalakarQdep.state.fl. us> Hello Marcia, After reviewing the drawings for the previous permit it appears that a modification in early 1999 clarified the dredge depths of cut4, which were just idealized cross - sections (vague) in the original approved permit drawings — this occurred after the original permit issuance but prior to the project dredge work for cut4. The approved channel width between station 0+00 and 3 +64 was 3011 wide, farther inland the channel widens and is variable in width. The dredge depths at these same stations were to — 5.5NGVD with the exception of station 2 +37.5 which was only permitted to be dredged to a depth of -2.5 NGVD. Farther inland the channel dredge depth shallows to - 4.5NGVD and above station 7 shallows to - 4NGVD. I do not see references to overdredge depths in the original permit. The same depths appear on the current application drawings with the exception of station 2 +37.5 which appears to also reflect the -5.5 dredge depth. I have sent you a package in the mail with these drawings that should arrive later this week. Merrie Beth Neely, Ph.D. Florida Department of Environmental Protection Water Resources Management Joint Coastal Permitting 3900 Commonwealth Blvd. MS 300 Tallahassee, FL 32399 -3000 Phone 850 413 -7785 Fax 850 414 -7725 The Department of Environmental Protection values your feedback as a customer. DEP Secretary Michael W. Sole is committed to continuously assessing and improving the level and quality of services provided to you. Please take a few minutes to comment on the quality of service you received. Simply click on this link to the DEP Customer Survey. Thank you in advance for completing the survey. September 5, 2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence - from Gary McAlpin re: Clam Bay Markers � From: Keith Dallas Page 1 of 18 161 To: ResnickLisa Subject: Fwd: Clam Bay Markers Date: Thursday, August 30, 2012 4:34:07 PM Lisa, Please see that all Board members receive a copy of this. Also you may want to somehow post on the PBSD web sight. Keith Begin forwarded message: ' • .► Rl A • ICQ • - •• l- Subject: Clam Bay Markers August 28, 2012 1• PM EDT • 1!- !• _ tl 11 1!- !_ •ln ll mil>, James 1• - "Ill _ rray0comeast. net... 1• -"lll C► •11 1" LorenzWilliam -11 • -1 • - g• 1- t>, CasalanguidaNick 1. soreysanra)comeast. net" <soreysanOcomcast. net>, 'Mike Bauer' 11• _ n1 _• •• •Il All, After almost 5 years of community discussion, permitting and hard work the Clam Bay Markers are installed. By copy of this memo, I am notifying the USACE that the marking requirement of the expired 1998 permit is now completed. I am asking Linda Elligott to notify all required and or appropriate parties in USACE -Ft. Myers and USACE -)ax that the work is completed. As part of the previous agreement, the cost for these markers and their maintenance was to be equally shared by Collier County, the City of Naples and The pelican Bay Foundation. The total cost was approximately $25,000. Invoices will be sent out in the near future. Gary McAlpin Under Florida Law, e -mail addresses are public records. If you do not want your e -mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. September 5, 2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence - from Gary McAlpin re: Clam Bay Markers Page 2 of 18 161 2A September 5, 2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence - from Gary McAlpin re: Clam Bay Markers Page 3 of 18 a September 5, 2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence - from Gary McAlpin re: Clam Bay Markers Page 4 of 18 September 5, 2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence - from Gary McAlpin re: Clam Bay Markers Page 5 of 18 1A1 7A September 5, 2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence - from Gary McAlpin re: Clam Bay Markers Page 6 of 18 1 � 1 �A September 5, 2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence - from Gary McAlpin re: Clam Bay Markers Page 7 of 18 AI ?A September 5, 2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence - from Gary McAlpin re: Clam Bay Markers Page 8 of 18 161 2A September 5, 2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence - from Gary McAlpin re: Clam Bay Markers September 5, 2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence - from Gary McAlpin re: Clam Bay Markers Page 10 of 18 161 2A September 5, 2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence - from Gary McAlpin re: Clam Bay Markers Page 11 of 18 r 1 (.-, ' 9 A September 5, 2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence - from Gary McAlpin re: Clam Bay Markers Page 12 of 18 September 5, 2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence - from Gary McAlpin re: Clam Bay Markers Page 13 of 18 L '' A September 5, 2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence - from Gary McAlpin re: Clam Bay Markers 0- 4A �f 4 O September 5, 2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence - from Gary McAlpin re: i Z2 lam Bay Marke� Page 15 of 18 161 ON m rwo -,U) CD CD c a C �6 8� 3 O (D (D ,v pp 3 O N 09 C � N N C7 -p O (D y N � O O co 7 N O_11 (D 7 CO N (D n O CD n < D) Vj z O 7 CO DO a CD a m ;a CD - c 03 m O U) OD (D G N O t11 O N N September 5, 2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence - from Gary McAlpin re: Clam Bay Markers M--- 4 � -4 4 O p II September 5, 2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence - from Gary McAlpin re: Clam Bay Markers Page 18 of 18 161 2A G 161 2A lgaxwx PELICAN BAY SERVICES DIVISION Municipal Service Taxing and Benefit Unit BY:............. NOTICE OF PUBLIC MEETING MONDAY, SEPTEMBER 24, 2012 THE AD -HOC COMMITTEE TO DEVELOP AN APPROACH FOR STUDYING PATHWAYS & TREES OF THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET IN REGULAR SESSION, MONDAY, SEPTEMBER 24 AT 3:00 PM AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108 AGENDA Fiala -D Hiller ✓ Henning The agenda includes, but is not limited: Coyle _ Coletta 1. Roll Call 2. Discussion of draft approach for studying pathways and trees 3. Audience Comments 4. Decision on approach for studying pathways and trees to recommend to full Board (at October 3 Board Regular Session) 5. Adjournment ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597 -1749 OR VISIT PELICAN BAYSERVICESDIVISIONMET. Misc. Corres: Date:_ ltem #: `U 'r- --A � \ 911412012 3:19:45 PM opies to: September 24, 2012 Ad -Hoc Committee to Develop an Approach for Studying Pathways & Trees of the Pelican Bay Services Division Board 2. Discussion of draft approach for studying pathways and trees "PBSD Pathways Project Draft 6.3" PBSD PATHWAYS PROJECT DRAFT 6.3 161 2A II Purpose To provide the basis for an informed PBSD decision for community pathways and long -term tree canopy enhancements along Pelican Bay Blvd. Public Participation The entire project will be designed to encourage public participation. As each phase of analysis is developed, the process and results of analysis will be presented in open town hall type meetings that encourage public questions and comments. The final recommendations will only be developed after the analysis phase is completed, and will be based on the consensus of the community's reactions. Step 1: Select Experts - Engineer; and - Certified Arborist (details regarding possible ways to choose the aborist will be discussed at the September 24 Committee meeting) Step 2: Experts' Assignment - Evaluate selected and representative large trees along length of Pelican Bay Boulevard to determine tree health and remaining lifetime, using 10 -15 trees in 2 sections: • The Commons to North Tram Station, and • Northeast of North Tram Station to US 41 - Evaluate impact of various root barriers and pathway widths on selected and representative nearby trees in the above sections, for the following scenarios: • Existing 5 -foot pathway • 6 -foot pathway • 8 -foot pathway - Evaluate impact to selected trees of County's recent asphalt overlay - Evaluate cost and impact to trees of using alternative materials to construct pathways: • Asphalt • Concrete - Produce written analysis documenting the above work that is specific, complete, and that can be understood by the community and PBSD Board Step 3: PBSD Board's Assignment - Conduct a statistically sound resident survey regarding: • Frequency of use of pathways for walking, jogging, and biking • Frequency of use of Blvd. for biking • Determine preference for marking Blvd. for bicycle lanes: • Keep Blvd. as is; or • Restripe with one 12 -foot lane for vehicles; and one 12- foot lane dedicated to bicycles; or • Restripe with one 12 -foot lane for vehicles only; and one 12 -foot lane to be shared by both vehicles and bicycles (Sharrow); or • Restripe with two 10 -foot lanes for vehicles; and one 4 -foot lane for bicycles - Have staff revisit County practice and codes for pathways and bicycle usage Page 1 of 2 September 24, 2012 Ad -Hoc Committee to Develop an Approach for Studying Pathways & Trees of the Pelican Bay Services Division Board 2. Discussion of draft approach for studying pathways and trees "PBSD Pathways Project Draft 6.3" PBSD PATHWAYS PROJECT DRAFT 6.3 16 { 2A 11 Step 4: Develop Recommended Approach - Board and staff will recommend a comprehensive approach to be used for pathways and tree canopy along Pelican Bay Blvd, including: • Type of root barriers • Pathway widths • Pathway materials • Recommended changes to the tree canopy - The recommendations will also incorporate estimated cost to implement and general implementation schedule - Report will be broadly disseminated to the community and discussed at public town hall session during season Step 5: Board Makes Final Decision Regarding_ - Type, width, and placement of pathways and tree canopy - Bicycle markings for Blvd. - Possible timing - Actual vote to occur in season, after specifics have been broadly disseminated to the community Revised 911412012 3:06:15 PM KID & LRJ Page 2 of 2 September 24, 2012 Ad -Hoc Committee to Develop an Approach for Studying Pathways & Trees of the Pelican Bay Services Division Board 3. Audience Comments - Comments by Eileen laizzo Page 1 of 1 161 2 A ResnickLisa From: Eileen laizzo [eileensnotes @yahoo.com] Sent: Monday, September 17, 2012 12:30 PM To: ResnickLisa Cc: PBPOA @pbpropertyowners.org Subject: Bromeliads - Continued and another observation Follow Up Flag: Follow up Flag Status: Flagged I just returned from driving down Pelican Bay Blvd. and noticed the number of the bromeliad plants that already have needed to have their leaves trimmed. What is natural or beautiful about flat cut tips on a leaf. Such bad planning. And .... what happened to the concept of minimalizing maintenence by removing grass? It seems there are more landscape workers on the property than ever! Another observation - having just driven down PB Blvd. during a downpour and experiencing road flooding, has the pathwalk committee given any thought to wider pathwalks causing more rainwater runoff. As happens in any urban area where "sidewalks" aka "pathwalks" or any hard surface dominates, flooding follows. Can this issue be included on the Sept 24th Ad Hoc meeting? Thank you Eileen Iaizzo Eileen R446 >R"d BY: ................ M.S.T.U. Aotvz" ems.. 2885 S. Ha D'Zvt NApt", fL 34104 , Hiller 4 _ Henning Minutes Coyle August 1, 2012 C"letta I. Call Meeting to Order The Meeting was called to order by Vice Chair Sue Chapin at 10:02 A.M. Roll call was taken and a quorum was established. II. Attendance Members: Janice Bundy, Sue Chapin, Thomas Depouw, Renato Fernandez, Dale Johnson - Excused County: Darryl Richard — Project Manager Others: Dayna Fendrick — Urban Green Studio, Sue Flynn — Juristaff III. Approval of Agenda Add: VII. A. Meeting Location Tom Depouw moved to approve the Agenda for August 1, 2012 as amended. Second by Renato Fernandez. Motion carried unanimously 4 -0. IV. Approval of Minutes — June 6, 2012 Meeting Renato Fernandez moved to approve the June 6, 2012 Minutes as presented. Second by Tom Depouw. Motion carried unanimously 4 -0. V. Transportation Services Report A. Budget Report Darryl Richard distributed the Radio Road East MSTU - Fund 166 Report date August 1, 2012. (See attached) Misc. Ce,`res: s: • Ad Valorem Tax Received - $152,018.82 Date: • Operating Expense Available - $7,078.47 • Reserves Available - $96,100.00 Item 4 \L ,��Z. • Purchase Orders Paid - $21,979.87 ri • Open Purchase Orders - $525,968.64 cop;;;--s to:} . 0 B. Project Manager Report Darryl Richard distributed the Radio Road East MSTU Landscape and Irrigation Project Report dated July 26, 2012 provided by Hannula Landscaping and Irrigation, Inc. (See attached) 1 161 2A /2 He reviewed the report and gave an update as follows: • Right of Way (ROW) permit was issued by County. • Maintenance of Traffic (MOT) Plans was submitted today by Dale Hannula. ■ Well driller will be contracted under Hannula. • Traffic light installation at Madison Park and the Blue Heron /Sanctuary on Radio Road will not affect project. • A project report will be updated weekly. Staff reported the traffic light is scheduled by Traffic Operations to be installed by September 2013, after Blue Heron and Madison Park developer funds are paid. The Blue Heron developer portion has been paid. The developer would be required to cover any restoration charges. Staff will call FPL today for power availability. The drop dead date for FPL to do the power drop for project should be October 15, 2012. C. Meet & Greet Dale Hannula was unable to attend due to family emergency. Darryl Richard gave a brief update on the Devonshire Project issues and delays. He reported the current irrigation system was installed to shallow and was undersized. A new irrigation system had to be installed. Staff will compare the project design layout to the location of flags at project site to see if any plants need to be repositioned. It was noted the Landscape and Irrigation Project supervision will include: • Roger Dick -Fund 111 from the beginning through completion. • Dayna Fendrick -Urban Green will monitor. • Staff will monitor 3 or 4 times a week. • Scott Douglas, Foreman and Dale Hannula - Hannula Landscaping and Irrigation have weekly meetings scheduled and will provide weekly project reports. A consensus was formed to direct Staff to request Dale Hannula attend the next meeting. VI. Landscape Architect Consultant Report Dayna Fendrick - Urban Green reported project is officially underway. The first field meeting was held last week. She plans to attend the scheduled weekly Field meetings. Darryl Richard recommended the Advisory Committee pre- approve change orders as a work directive to Hannula Landscaping and Irrigation, as needed under $5,000 to $10,000 not to delay project. 2 161 2A 1,g, Tom Depouw moved to pre- approve (change orders) up to $10,000 for on site changes and to give Staff the authority to make that decision. Second by Renato Fernandez. Motion carried unanimously 4 -0. Discussion was made on making a recommendation to extend the Landscape Architect Contract that will end on September 22, 2012. It was decided the Advisory Committee will address extension at the next meeting. VII. New Business A. Meeting Location It was noted Staff working with MSTUs, under the reorganization will fall under Public Services, will be moving to the County Government Center this month. Caroline Soto will be providing future MSTU Budget Reports. Tom Depouw suggested the RRE MSTU hold their monthly meeting at the Plantation Club House. Renato Fernandez moved to hold future meetings at the Plantation Club House. Second by Janice Bundy. Motion carried unanimously 4 -0. VIII. Old Business A. Liaison Report — Radio Road MSTU — None A consensus was formed to move the September 5t" meeting to September 18, 2012 at 10:00 am. IX. Public Comments — None There being no further business to come before the committee, the meeting was adjourned at 11:12 A.M. Radio Road East Beautification MSTU Advisory Committee r i.�LLli 1111 ce , r �e These minutes approved by the Advisory Committee on as presented X or amended The next meeting date is September 18, 2012 will be held at the Plantation Club House, 7773 Tara Court, Naples, FL 34104 3 1` 161 2A /2 Z440 R"64 Ertax M.S.T.U. Ake Ca+w.f 28855.H wNNv, Nom, fl 34104 Summary of Minutes and Motions August 1, 2012 III. Approval of Agenda Add: VII. A. Meeting Location Tom Depouw moved to approve the Agenda for August 1, 2012 as amended. Second by Renato Fernandez. Motion carried unanimously 4 -0. IV. Approval of Minutes — June 6, 2012 Meeting Renato Fernandez moved to approve the June 6, 2012 Minutes as presented. Second by Tom Depouw. Motion carried unanimously 4 -0. VI. Landscape Architect Consultant Report Darryl Richard recommended the Advisory Committee pre- approve change orders as a work directive to Hannula Landscaping and Irrigation, as needed under $5,000 to $10,000 not to delay project. Tom Depouw moved to pre- approve change orders up to $10,000 for on site changes and to give Staff the authority to approve. Second by Renato Fernandez. Motion carried unanimously 4 -0. VII. New Business A. Meeting Location Renato Fernandez moved to hold future meetings at the Plantation Club House. Second by Janice Bundy. Motion carried unanimously 4 -0. 161 Z440 IZ"*4 E*I&x M.S.T.u. Ake ewm.z� 289S S. H*vgd« 04, Nom, Ft 34104 September 18, 2012 AGENDA I. Call Meeting to order II. Attendance III. Approval of Agenda IV. Approval of Minutes - August 1, 2012 Meeting V. Transportation Services Report A. Budget Report — Caroline Soto B. Project Manager Report — Darryl Richard C. Meet & Greet — Hannula Landscaping VI. Landscape Architect Consultant Report A. Landscape Design - Dayna Fendrick, Urban Green Studio VII. New Business A. Extension of Landscape Architect Consultant Contract VIII. Old Business A. Liaison Report — Radio Road MSTU — Sue Chapin IX. Public Comments X. Adjournment The next meeting is scheduled for September 18, 2012 at 10:00 a. m. Plantation Club House, 7773 Tara Court, Naples, FL 34104 1 W W W N N N N N N N N N N > >» -� L-L s "" w w V m cn W N" O w w V m 0 . 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MOT Plans 07 -18 -12 07 -31 -12 Submittals: Irrigation 07 -18 -12 07 -31 -12 Landscape 07 -31 -12 08 -31 -12 Other 08 -01 -12 08 -31 -12 Directional Bores: White Lined 08 -03 -12 08 -07 -12 Bores 08 -07 -12 08 -31 -12 Well: 08 -15 -12 09 -30 -12 Locate 07 -26 -12 08 -03 -12 Drill Well 08 -03 -12 08 -15 -12 Electric For Well & Pump: 07 -26 -12 08 -31 -12 Pump Station: 08 -31 -12 09 -15 -12 Irrigation: Controller 08 -15 -12 08 -31 -12 Main Line 08 -06 -12 09 -15 -12 Laterals 08 -15 -12 09 -30 -12 Wire 08 -15 -12 09 -30 -12 Valves 09 -15 -12 10 -10 -12 Rotors, Heads And Bubblers 09 -15 -12 10 -31 -12 Hardscape: Pavers 09 -01 -12 10 -15 -12 Crushed Shell- Fabric - Pins - Edging 10 -01 -12 10 -31 -12 Landscape: Trees 10 -15 -12 11 -15 -12 Shrubs 11 -01 -12 11 -30 -12 Ground Covers 11 -10 -12 11 -30 -12 Mulch 11 -20 -12 12 -10 -12 Substantial Completion: 12 -24 -12 12 -24 -12 Final Completion 01 -14 -13 01 -14 -13