Backup Documents 10/23/2012 Item #16E 8 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 /� E8
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper.Attach to original document.Original documents should be hand delivered to the Board Office.The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines#1 through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the checklist,and forward to Sue Filson(line#5).
Route to Addressee(s) Office Initials Date
(List in routing order)
1.
2.
3.
4.
5. Ian Mitchell, Supervisor Board of County Commissioners
\CS6
6. Minutes and Records Clerk of Court's Office 10(2/l'2-- Z:2017.1
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive
summary.Primary contact information is needed in the event one of the addressees above,including Sue Filson,need to contact staff for additional or missing
information.All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Artie Bay ._ Q MADAS Phone Number 252-3740
Contact
Agenda Date Item was 10/23/12 Agenda Item Number 16E8
Approved by the BCC _
Type of Document Resolution (2(2. (90 I tct, Number of Original 1
Attached �11 l Documents Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Original document has been signed/initialed for legal sufficiency.(All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.This includes signature pages from ordinances,
resolutions,etc. signed by the County Attorney's Office and signature pages from
contracts,agreements,etc.that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board f�f
3. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's TA
signature and initials are required.
5. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to Sue Filson in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified.Be aware of your deadlines!
6. The document was approved by the BCC on 10/23/12 (enter date)and all
changes made during the meeting have been incorporated in the attached document.
The County Attorney's Office has reviewed the changes,if applicable.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05
16E8
MEMORANDUM
Date: October 25, 2012
To: Artie Bay, Supervisor
EMS Operations
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Resolution 2012-193/Removal of Bad Debt Expenses
Attached, for your records, is a copy referenced above,
(Item #16E8) approved by the Board of County Commissioners on October 23, 2012.
The original will be held in the Minutes and Records Department for the Board's
Official Record.
If you have any questions, please call me at 252-8411.
Thank you.
Attachment
l6E6
MEMORANDUM
Date: October 25, 2012
To: Crystal Kinzel, Director
Clerk's Finance
From Teresa L. Cannon, Deputy Clerk
Minutes & Records Department
Re: Resolution 2012-193/Removal of Bad Debit Expenses
Enclosed, please find one (1) copy as referenced above, approved by the Board
of County Commissioners on Tuesday, October 23, 2012 (Agenda Item
#16E8)
If you should have any questions, please call me at 252-8411.
Thank you.
16
E8
RESOLUTION NO. 2012- 19 3
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO AUTHORIZE THE REMOVAL
FROM THE BOOKS AND RECORDS OF COLLIER COUNTY CERTAIN
ACCOUNTS AND THEIR RESPECTIVE BALANCES WHICH HAVE
BEEN PREVIOUSLY RECOGNIZED AND RECORDED AS BAD DEBT
EXPENSES.
WHEREAS, Collier County provides emergency ambulance transportation services
throughout Collier County; and
WHEREAS, emergency ambulance transportation service fees are received by the
County after the services have been rendered due to the County's responsibility to protect the
public health, safety and welfare; and
WHEREAS, the County is unable to collect some debts, and others the Board is
statutorily prohibited from collecting or due to contractual arrangements cannot be collected; and
WHEREAS, the County's procedure for receivable management includes the periodic
recognition (normally on an annual basis) of bad debt expense in the books and records for
accounts that have been identified as un-collectible; and
WHEREAS, the County's accepted and practiced accounting method to recognize bad
debt is a periodic or annual bad debt recognition, consisting of billed accounts over 90 days old;
and
WHEREAS, Rule 69I-71, Florida Administrative Code, allows the Board to adjust
accounts receivable for less than the full amount if the accounts have not been reported to the
Department of Financial Services, Division of Accounting and Auditing for disposition; and
WHEREAS, the subject accounts have not been reported to the Department of Financial
Services, Division of Accounting and Auditing; and
WHEREAS, County Resolution No. 08-27, Section 2. H and I, provides for removing
these accounts from the Board's Emergency Medical Services Fund General Ledger; and
WHEREAS, the Board of County Commissioners hereby finds that diligent efforts at
collection have proven unsuccessful and circumstances warrant the adjustment.
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
1
16E8
1. The following chart sets forth the charges billed, the portion uncollectible due to
statutory prohibitions and Board contractual arrangements, the amount collected and the balance
of accounts receivable to be written off:
Contractual&
Gross Charges Other Amount Collection Write-Off Write- Total
Billed Adjustments Net Billed Collected Net% Amount Off% Accounts
FY09 20,563,961.25 5,718,014.39 14,845,946.86 9,330,769.31 63% 5,515,177.55 37% 8,408
2. The Board authorizes staff to remove $5,515,177.55 from the Board's Emergency
Medical Services Fund General Ledger control account for Accounts Receivable, and a like
amount will be removed from the Allowance for Doubtful Accounts General Ledger control
account.
This Resolution adopted on this 23rd day of October, 2012 after motion, second and
majority vote favoring adoption.
ATTEST:- BOARD OF COUNTY COMMISSIONERS
DWIGH -X.eli JCK, CLERK OF COLLIER COUNTY, FLORIDA
,0 % By 4. st It Sit)6 , ' IMWESIZK FRED W. COYLE, CHAIRM
11gnat.ure 140#
Appre, al as to o and legal Sufficiency:
t,: '''
war
Je' right
Ass •nt County Attorney
Item# 1 Es?)
Agenda r0 l01.3)t
Data
Date i0 a, 1l,
Reed
0-aa'‘IV)
Deputy Clerk
2