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Backup Documents 10/09/2012 Item #16D13ORIGINAL DOCUMENTS CHECKLIST & ROUTING SI TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exception of the Chairman's signature, draw a line through routing lines #1 through #4, complete the checklist, and forward to Ian Mitchell (line #6). Route to Addressee(s) (List in routing order) Office Initials Date 1.Emily Pepin County Attorney (Initial) , \Z 2. October 9, 2012 V Agenda Item Number # 16.d.13 3. signed by the Chairman, with the exception of most letters, must be reviewed and signed 4. Resolution Number of Original • One (1) 5. Kristi Bartlett, Executive Aid to Comm. F. Coyle Board of County Commissioners Documents Attached 6. Minutes and Records Clerk of Court's Office 12tt q((Z PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item.) Name of Primary Staff Marilyn Matthes Phone Number 593 -3511 Contact a ro riate. (Initial) Applicable) Agenda Date Item was October 9, 2012 V Agenda Item Number # 16.d.13 Approved by the BCC signed by the Chairman, with the exception of most letters, must be reviewed and signed Type of Document Resolution Number of Original • One (1) Attached �'� I �� Documents Attached INSTRUCTIONS & CHECKLIST I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip, Revised 6 -15 -2011 Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not a ro riate. (Initial) Applicable) 1. Original document has been signed/initialed for legal sufficiency. (All documents to be MM signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials.) 2. Is the Chairman's original signature required? Yes MM 3. All handwritten strike - throughs and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board. 4. The Chairman's signature line date has been entered as the date of BCC approval of the MM document or the final negotiated contract date, whichever is applicable. 5. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's MM signature and initials are required. 6. In most cases (some contracts are an exception), the original document and this routing slip MM should be provided to Kristi Bartlett in the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! (Postmark before Oct. 1 required.) 7. The document was approved by the BCC on October 9, 2012 and all changes made MM during the meeting have been incorporated in the attached document. The County a " Attorney's Office has reviewed the changes, if applicable. I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip, Revised 6 -15 -2011 16013 .1 RESOLUTION NO. 2012 - 181 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, REPEALING AND SUPERSEDING RESOLUTION NO. 2009 -296, IN ORDER TO ESTABLISH REVISED COLLIER COUNTY PUBLIC LIBRARY FINES AND FEES. WHEREAS, Collier County Ordinance No. 88 -71 confirmed the creation of the Library Advisory Board to act on behalf of the Board of County Commissioners (Board) in the establishment of policies relating to the Collier County Library System; and WHEREAS, Ordinance No. 88 -71, as subsequently amended, also provides that the Library Advisory Board will advise the Board on all Library Department issues including fees, budgets, capital planning, staffing levels, and other library related programs and shall furnish budget recommendations for each forthcoming fiscal year for the operation of the County's library system; and WHEREAS, Collier County Library fines and fees are currently enumerated in Resolution 2009 -296 as approved by the Board on December 15, 2009; and WHEREAS, Collier County recently established additional meeting rooms in its libraries to meet public need; and WHEREAS, the Library Advisory Board is recommending that the Board revises its library fines and fees schedule to include the fees associated with the new meeting rooms, correct inconsistencies in the fees charged by the different library branches, and update certain policies and procedures to reflect current practice. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that: 1. The Collier County Public Library Fines and Fees Schedule is hereby approved and attached to this Resolution as Exhibit "A." 2. This Resolution repeals and supersedes Resolution No. 2009 -296 in its entirety. 3. The above - referenced Fines and Fee Schedule shall become effective on the day following adoption of this Resolution. 1 16013 THIS RESOLUTION ADOPTED after motion, second and majority vote favoring same, this 9�\-� day of 04,e� -N'— , 2012. ATTEST: . DWIHT� ROCK, CLERK Y rk ?:.. Approved k to 'form and legal sufficiency: Emily R. Kpin Assistant County Attorney 2 BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA B ILk . Y� FRED W. COYLE, CHAI N Its KaLb a* —1q-1 EXHIBIT "A" 16013 FINES AND FEES SCHEDULE Collier County Public Library LOAN AND COMPUTER USAGE RULES AND FINES: ITEM LOAN PERIOD FINE PER DAY MAXIMUM FINE REPLACEMENT COST LIMIT RESERVE RENEW Non - Resident Library Card Adult Books 3 weeks 25¢ $10.00 Actual or $20 default No limit Yes 2 Children's Books 3 weeks 10¢ $5.00 Actual or $20 default No limit Yes 2 Best Sellers & High Demand 1 week 25¢ $10.00 Actual or $20 default No limit Yes 2 Readers Express 1 week 25¢ $10.00 Actual or $20 default No limit No No Adult Paperbacks 3 weeks 10¢ $5.00 Actual or $3 default No limit Yes 2 Young Adult & Children's Paperbacks 3 weeks 10¢ $5.00 Actual or $3 default No limit Yes 2 Adult Audio Books 3 weeks 250 $10.00 Actual or $10 default 10 items Yes 2 Adult CDs 1 week 25¢ $10.00 Actual or $5 default 10 items Yes 2 Adult CD -ROMs 1 week 25¢ $10.00 Actual or $20 default 10 items Yes 2 Children's Audio Books 3 weeks 10¢ $5.00 Actual or $10 default 10 items Yes 2 Children's CDs 1 week 10¢ $5.00 Actual or $10 default 10 items Yes 2 Children's CD -ROMs 1 week 10¢ $5.00 Actual or $10 default 10 items Yes 2 DVDs 1 week $1.00 $10.00 Actual or $20 default 6 items Yes 1 Adult Periodicals, Non- current (Select locations only) 3 weeks 25¢ $5.00 Cover price 10 items No 2 Young Adult & Children's Periodicals, non - current (Select locations only) 3 weeks 10¢ $5.00 Cover price 10 items No 2 Reference Materials (With special permission only) Over night $1 per hour $25 Actual or $20 default 1 item No No FEES: Computer Usage without Library Card $5.00 for 30 minute session Laser Printer or Photocopies $0.10 per page Maximum Fine before Library Service is denied $10.00 Microfilm Printouts $0.10 per page Non - Resident Library Card $10.00 per month $50.00 per 6 months $100.00 per 12 months Repair and/or replacement of damaged media boxes, bags, or book covers $1.00 Replacement cost of lost or damaged materials Retail cost or default listed under Fines Replacement of a lost or damaged library card $1.00 Replacement Processing fee for lost or damaged items $3.00 per item (50¢ for paperbacks) EXHIBIT "A" 16DI3 MEETING ROOM FEES: Facility Category I. Non - Profit Organizations Rate Per Hour Category II. All Others, including For Profit CONFERENCE AND SMALL GROUP ROOMS: Naples Regional - Conference Room $10.00 $20.00 Golden Gate - Conference Room $10.00 $20.00 Marco Island - Conference Room $10.00 $20.00 Estates Branch - Conference Room $10.00 $20.00 South Regional - Small Group Study Room $10.00 $20.00 SMALL MEETING ROOMS, NO ELECTRONICS East Naples - Meeting Room $15.00 $25.00 Estates Branch - Large Meeting Room $15.00 $25.00 Immokalee - Meeting Room Parts A & B $15.00 $25.00 Immokalee - Meeting Room Part A or Part B $10.00 $20.00 LARGE MEETING ROOMS /AREAS, WITH ELECTRONICS HQ Library - Sugden Theater (incl. speakers /microphone) $75.00 $125.00 HQ Library - Courtyard $75.00 $125.00 Naples Regional - Rees Meeting Room (incl. speakers/microphone) $25.00 $50.00 Marco Island - Rose Hall 1 $40.00 $75.00 South Regional - Meeting Rooms A & B (incl. speakers/microphone) $75.00 $125.00 South Regional - Meeting Room A or B (incl. speakers/microphone) $40.00 $75.00 SMALL STUDY ROOMS Golden Gate - Small Study Rooms $5.00 $10.00 Immokalee - Small Study Room $5.00 $10.00 South Regional - Individual Study Rooms $5.00 $10.00 COMPUTER LABS Estates Branch - Computer Lab $50.00 $100.00 Immokalee - Computer lab $50.00 $100.00 Added Charges: (per reservation, not per hour Projector and/or Internet connection (if available) $25 $50 Food Service $20 $50 HQ Courtyard Chairs $1 each $1 each HQ Courtyard Stage Lighting $25 $50 HQ Courtyard Speakers/microphone $25 $50 South Regional `after hours use' - $31 $31 Small group rooms for volunteer literacy tutors or individuals needing a quiet study space. No charge N/A Computer Software other than MS Office /Internet Connection - Must have legal right to install requested software. Two weeks' notice or installation required) $25.00 $25.00 1. Marco Island Rose Hall: Use of Rose Hall by non-profit organizations based on Marco Island is free of charge. The Marco Island Community raised funds to build the facility. For-profit groups do pay the 'Category 11' fee listed. 2. South Regional 'after hours use' must start before Library closes and can continue until 10 p.m. Fee is hourly fee charged by County Facilities Management for Security Officer. After hours use applies only to the Meeting Rooms A and B. Security Guard will ensure building is locked after use. If Guard is used primarily to lock facility and ensure participants have left it in good condition, fee will be charged for only 1 hour. 1. All rates are charged in one (1) hour increments. 2. Category I Organizations that are not tax - exempt are required to pay sales tax. 3. Category II Organizations are required to pay sales tax. 4. Verification of non - profit tax - exempt status will be required. 5. All libraries shall remain open to the public for normal library activities and hours when facilities are used by outside groups.