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Backup Documents 10/09/2012 Item #16D 8 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1608 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. Colleen M. Greene, ACA County Attorney Office I rI l3 4. BCC Office Board of County Commissioners V- 5. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Bryan A. Fluech/County University Phone Number 353-4244 Contact/ Department Extension Services Agenda Date Item was October 9,2012 Agenda Item Number 16-D-8 Approved by the BCC Type of Document Memorandum of Un erd standing Number of Original 1 Attached Documents Attached PO number or account n/a number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? CMG 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be CMG signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the CMG document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CMG signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 10/09/12 and all changes made CMG during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the CMG BCC,all changes directed by the BCC have been made, and the document is ready for t Chairman's signature. i { (T.-) �A C c �t�c Se �e tLtrA tc-1) � Pr;n s , Phcrte, r " oL� T I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 1608 MEMORANDUM Date: July 29, 2013 To: Paula Springs, Administrative Assistant University Extension Services From: Teresa Cannon, Deputy Clerk Minutes and Records Department Re: Memorandum of Understanding with 4H Association Attached for your records is a copy of the document referenced above, (Item #16D8) approved by the Board of County Commissioners on Tuesday, October 9, 2012. The Minutes and Record's Department will hold the original in the Board's Official Records. If you have any questions, please contact me at 252-8411. Thank you. Attachment 1613g Memorandum of Understanding 2013 Grant Funds for the 4H Youth Development Program THIS MEMORANDUM OF UNDERSTANDING (MOU) is made by and between the Collier County 4H Association. ("ASSOCIATION"), a Florida Not for Profit Organization, and the Collier County Board of County Commissioners, a political subdivision of the State of Florida, to support the 4H Youth Development Program of Collier County OF/IFAS Extension. WHEREAS, the Collier County 4H Association agrees to provide grant funds to support the 4H Youth Development Program of Collier County OF/IFAS Extension in the amount of$71,350.00 for the calendar year of January 1, 2013 through December 31, 2013 to the extent funds are available; and WHEREAS, the Collier County OF/IFAS Extension agrees to provide outreach services and staff in support of the 4H Youth Development Program; and WHEREAS, funds will be invoiced by Collier County and distributed quarterly by the Association based on 2013 budgeted programs in January, April, July, and October with a minimum distribution each quarter of$12,235.00. NOW THEREFORE, IN CONSIDERATION OF THE MANUAL COVENANTS AND PROMISES SET FORTH HEREIN, THE PARTIES AGREE AS FOLLOWS: 1. This MOU shall remain in full force and effect for one year and be subject to three additional one year renewals. 2. Either Party may terminate this MOU with at least thirty (30) days written notice to the other party. 3. The Associations' financial obligation is subject to availability of funds and appropriation by the Association. 4. The funds awarded, $71,350.00, shall be used by the County to assist in salary expenses of the full and part time outreach coordinators and actual program expenditures. 5. The remaining invoices will include quarterly expenditures and will be reimbursed within 30 days from receipt of the invoice. 6. The County will invoice the Association quarterly. The minimum distribution each quarter shall be $12,235.00 for salaries. For example, the 1st invoice and distribution will be for salary expenses, the 2"d quarter check would be for the actual 1St quarter program expenditures and 2"d quarter salary expenses, the 3rd quarter check would be for actual 2"d quarter program expenditures and 3rd quarter salary expenses, and so on. The 4th quarter actual program expenditures will be invoiced at the end of the calendar year. 7. Program status and expenditures will be reported to the Association at the end of each quarter along with the request for the next quarter. Adjustments/program re-allocations will be reviewed and approved/denied at that time. 1608 8. Either party may request changes to this MOU. Any changes, modifications, revisions or amendments to this MOU which are mutually agreed upon by and between the parties to this MOU shall be incorporated by written instrument, and effective when executed and signed by all parties to this MOU. 9. The construction, interpretation and enforcement of this MOU shall be governed by the laws of the State of Florida. IN WITNESS WHEREOF, the parties have executed this MOU on the Gil-4-day of 0 c.-1-01 2. ,-2s -. (- COLLIER COUNTY 4H ASSOCIATION ATTEST: Mai'► ,2 OAoIN� S By: `� • t....36. _ (3-0-3 Witness (1)Name Maryann 4, meralls, Treasurer -1( 0,x ` V\ w Date: 9- (0 - 17j Signature faict. 4 olar - ss (2)Name a Qi k,_ ignature 4/;) COLLIER CO Y BO a RD OF COUNTY • I SSI• P ERS ATTEST By GEORGIA A. HILLER, ESQ. CHAIRWOMAN i Attest asIrtmai. Date: \ck---\\- ',Z wi ht": r k,ft1at1'S signature Pp* Approved as to form and legal sufficiency ! II / --iiicit3 Colleen Greene, Ass . ounty Attorne Item# L Agenda la f of /12 Date l Date 1 l� ,I t Rec'd -1 1 t Deputy Clerk