Executive Summary 08/28/2018
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid No. 18-7391 HVAC Modifications to North Collier
Regional Water Treatment Plant to Cedars Electro-Mechanical, Inc., in the amount of $217,000
(Project 70118), authorize the necessary budget amendment of $217,000 and authorize the
Chairman to execute the contract.
OBJECTIVE: To remove the existing malfunctioning 100% Outside Air Split System located at the
North County Regional Water Treatment Plant (NCRWTP) and furnish and install a brand new 100%
Outside Air unit with updated controls required to provide a fully functioning Air Conditioning system
that is fully integrated with the existing energy management system.
CONSIDERATION: The NCRWTP has a capacity to produce 20 million gallons of drinking water per
day. The current malfunctioning unit feeds into the first-floor laboratory of the NCRWTP. The current
unit functions intermittently during the summer, usually followed by a total shut down that range from
days to weeks. Condensate also forms on the glass of some of the laboratory hoods, causing legitimate
concerns about humidity build up and staff's ability to meet the requirements for lab operation
certification. When the unit fails to operate,the lab cannot function. For the lab to function properly, lab
spaces must have a negative pressure and maintain a certain temperature and humidity levels to not offset
lab tests. Installation of a new unit will ensure compliance with all laboratory requirements.
On May 25, 2018, the Procurement Services Division issued Invitation to Bid (ITB) Solicitation No. 18-
7391 HVAC Modifications to North Collier Regional Water Treatment Plant to 23,257 vendors. Vendors
downloaded ninety-nine (99) bid packages, and the County received four (4) bid responses on June 28,
2018, as shown below and on the attached Bid Tabulation.
The Bid incorporates the following:
- The Base Bid is for replacement of critical HVAC systems for the NCRWTP Laboratory.
- Alternate 1 is for a 10-year warranty for labor,parts, and material.
- Alternate 2 is to provide 5-year Operations and Maintenance(O&M) Service.
Staff reviewed all the bids received. The County deemed Compass Construction non-responsive for not
responding with Alternates as required by the instruction to bidders. Likewise, the County found EBL
Partners, LLC non-responsive for submitting the wrong bid form. B&I Contractors did not submit a bid
due to its workload and schedule. As a result, staff determined that Cedars Electro-Mechanical, Inc., is
the lowest responsive and responsible bidder.
Staff recommends the contract be awarded to Cedars Electro-Mechanical, Inc., based on an award of the
Base Bid in the amount of$217,000, and elects not to award either of the Alternate bid items at this time.
The bid amount is below the Engineer's Estimate of$266,129.
Contractor Base Bid Bid Alternate Bid Alternate 2 Total Bid
1 Cedars Electro-Mechanical $ 217,000.00 $ 19,500.00 $ 12,500.00 $249,000.00
2 Compass Construction* $ 286,797.00 NO BID NO BID $286,797.00
3 EBL Partners LLC* $ 368,352.00 $23,575.00 $9,200.00 $401,127.00
4 B&I Contractors* NO BID NO BID NO BID NO BID
*Non-responsive
Approval of the following documents by the County Manager is subject to formal ratification by the
Board of County Commissioners. If the decision by the County Manager is not ratified by that Board,the
08/28/2018
document(s) shall be enforceable against Collier County only to the extent authorized by law in the
absence of such ratification by that Board.
FISCAL IMPACT: A budget amendment of$217,000 from Water Capital Projects Fund 412 Project
Number 70114 into Water Capital Project Fund 412 Project Number 70118 needs to be processed to
facilitate award of this project. The source of funding is Water(user Fee) Capital Projects Fund 412.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SRT
RECOMMENDATION: To award Bid No. 18-7391 HVAC Modifications to North Collier Regional
Water Treatment Plant to Cedars Electro-Mechanical, Inc., in the amount of $217,000, to authorize a
budget amendment in the amount of$217,000 from Fund 412 Project Number 70114 to Fund 412 Project
Number 70118 and authorize the Chairman to execute the attached Contract.
Prepared by: Paul A. Abbott, Project Manager, Public Utilities Department
ATTACHMENT(S)
1. [Linked] CAO approved and Vendor executed Contract (PDF)
2. Signed NORA (PDF)
3.Bid Tabulation (PDF)
4. 18-7391 —Engineer's Letter of Recommended Award-ELORA (PDF)
5. 18-7391 NCRWTP Lab HVAC -Cedars bonds and insurance (PDF)
08/28/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.1
Doc ID: 6406
Item Summary: Recommendation to award Invitation to Bid No. 18-7391 HVAC Modifications
to North Collier Regional Water Treatment Plant to Cedars Electro-Mechanical, Inc., in the amount of
$217,000 (Project 70118), authorize the necessary budget amendment of $217,000 and authorize the
Chairman to execute the contract.
Meeting Date: 08/28/2018
Prepared by:
Title: —Solid and Hazardous Waste
Name: Paul Abbott
08/10/2018 7:07 PM
Submitted by:
Title: Deputy Department Head—Solid and Hazardous Waste
Name: Dan Rodriguez
08/10/2018 7:07 PM
Approved By:
Review:
Procurement Services Stephanie Gales Level 1 Purchasing Gatekeeper Completed 08/14/2018 2:09 PM
Solid and Hazardous Waste Dan Rodriguez Additional Reviewer Completed 08/14/2018 6:02 PM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 08/20/2018 8:41 AM
Board of County Commissioners Jim Flanagan Additional Reviewer Completed 08/21/2018 12:35 PM
Solid and Hazardous Waste Dayne Atkinson Additional Reviewer Completed 08/21/2018 1:41 PM
Procurement Services Ted Coyman Additional Reviewer Completed 08/23/2018 9:17 AM
Procurement Services Swainson Hall Additional Reviewer Completed 08/23/2018 10:03 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 08/24/2018 2:46 PM
Public Utilities Department Sarah Hamilton Level 1 Division Reviewer Completed 08/26/2018 12:38 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 08/27/2018 9:59 AM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 08/27/2018 12:13 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/27/2018 4:53 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 08/28/2018 8:37 AM
County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 08/28/2018 9:52 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 08/28/2018 12:03 PM
Board of County Commissioners MaryJo Brock Meeting Pending 08/28/2018 9:00 AM