Backup Documents 09/11-12/2012 Item #16A 9ORIGINAL DOCUMENTS CHECKLIST & ROl
TO ACCOMPANY ALL ORIGINAL DOCUMENTS
16A
G SLIP
'TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing siip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and /or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #I through #4, complete the checklist, and forward o Ian Mitchell (line #5).
Route to Addressee(s)
(List in routing order)
Office
Initials
,252 -5773
Date
1. Scott Teach
Deputy County Attorney
Applicable)
Agenda Date Item was
y
2.
16.A.9
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
3.
Type of Document
Change Order Contract
Number of Original
1
4. Ian Mitchell, BCC Supervisor
Board of County Commissioners
Documents Attached
5. Minutes and Records
Clerk of Court's Office
al28ftz.
6. Marlene Messam
Transportation Engineering
2.
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell, need to co tact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.
Name of Primary Staff
Marlene Messam, Sr. Project Manager
Phone Number
,252 -5773
Contact
appropriate.
(Initial)
Applicable)
Agenda Date Item was
September 11, 2012
Agenda Item Number
16.A.9
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Change Order Contract
Number of Original
1
Attached
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2',.24.05
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialedfor legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
>�
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
M
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 9/11/2011 and all changes made during
the meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2',.24.05
� �ri���a�� 16A 91
CHANGE ORDER NO. 5
TO: Mr. P. Bradford Cheney, P.E., L.S.
CME Associates. Inc.
333 East River Dri ve Suite 400
East Hartford, CT 06108
DATE: May 11. 2012
CHANGE *RDER.
CONTRACT NO. 08 -5130
BCC Date: 5/12/2009
Agenda Item: 1£135
PROJECT NAME: Ace larated Bridge Construction Standard & Pilot Bridge Construction
PROJECT NO.: 66066
Under our AGREEMENT dated May 12, 2009
You hereby are authorized and directed to make the following change(s) in accordance with r'
terms and conditions of the Agreement: 1. To complete activities related to the construction of
temporary detour options and plans revision as identified in the Professional Services Agreement as
described in the attached Scope of Services Change Order No.5. 2. To increase the funding for post
design tasks due to the rebidding of this project.
Change Order No. 5 — Re- advertisement and rebid of White Boulevard Bridge Replacement
TaskLVl Tom•,
Rc. Preparation p (Lump btd Document Pre ara _.�
/
a
Sum) ......... .....................$36,855.00
Task 6 orst Design Services (Time & Material not to exceed ) ...........................$ 8,679.00
: Reimbursable Expenses (Time &. Material not to exceed) ................. .......S 500.00 v
FOR THE (Additive) Sum of: $_($46,034.00): Forty -six Thousand and Thrityfour Dollars.
Original Agreement Amount
Sum of Previous Changes
This Change Order add
Present Agreement Amount
S395.012.00 /
S_73.795.00
$46.034.00 Lump Sum
$514.841.00
The time for completion shall be increased or decreased by 0 calendar days due to this Change
Order. Accordingly, the Contract Time is now 1777 calendar days. The substantial completion date is
December 2. 2013 and the final completion date is June 2, 2014. Your acceptance of this Change
Order shall constitute a modification to our Agreement and will be performed subject to all the same
terms and conditions as contained in our Agreement indicated above, as fully as if the same were
repeated in this acceptance. The adjustment, if any, to the Agreement shall constitute a full and final
settlement of any and all claims of the Contractor arising out of or related to the change set forth
herein, including claims for impact and delay costs.
Prepared
Approved By:
16A 9i
(. Date: jr --I/—/?—
lene Messam,
Bfian Budch, P.E., Dc
CME Associates, Inc.
ect Manager
Professional
J 2
ate: f /7 Z
Accepted by: Cammm� Date: ''a t� 1'Z...
P. Bradfor eney, P.E., L.S.
CME Associates, Inc.
Approved by:
z _ —/� I Date: 514-If L
, Director,Transportation. Engineering If
Cummings, Procurement
Date: Z v
ATTEST:. .. .
Dwight E. Brock, erk
C•
o Form
and Legal Suffi i y:
Print Name:
County Attorney
-V ✓1I,/,
Date:
, Growth Management
Date:
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
C
Fred W. Coyle, Chairman
y
AdnwOskatw Services Nsion
PUMhasN
E Contract Change Request
Contract #: 08- Mod#: 5
5130
66066 Project Manager:
Marlene Messam
16A 9k
Purchasing Department
Change Modification Form
❑ Work Order Modification
PO/Work Order #: 45- ; Project Name: ABC Standard & Pilot
108526 _ Bridge Construction_ _
Department: Transportation Contractor /Firm Name: CME _
Engineering i Associates. Inc.
Original Contract/Work Order Amount $
395,012.00
5/12/09
Original BCC Approval Date; Agenda Item #161
Current BCC Approved Amount $
462.307.00
11/8/2011
Last BCC Approval Date; Agenda Item #16A10
Current Contract/Work Order Amount $
468,807.00
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$46,034,00
3034%
Total Change from Original Amount
Revised ContractlWork Order Total
$514.841.00
11.36%
Change from Current BCC Approved Amount
Cumulative Changes
$119,829.00
982%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed Last approved completion date: Revised completion date (includes this j
completion date: 01/27/2010 34143� 4 change): 6/02/2014
Number of days added (if Explain why additional days are needed (detailed /specific):
extension, must attach current
insurance certifcate(s) from SIRE i No additional days are needed.
or obtain from vendor): 0
Add new tasks) " hange tasks) (Ef Delete task(s) Other (specify):
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): ~�
Construction Bids were received December 15, 2011 for the replacement of the White Boulevard Bridge and one
new bridge at 23m St. SW including roadway improvements to 1 -mile of 23r0 St. SW. However, due to budget cuts
the project is being scaled back and the new bridge planned to be constructed at 23rd St SW along with the roadway
improvements will be eliminated from the construction project.
On April 24, 2012. Agenda item 16 A.13 the BCC approved the rejection of all bids under ITB 12 -5820 and
authorized the re- advertisement for bids for only the replacement of White Boulevard Bridge. This will also require
the need for a temporary detour at 23`d St SW to maintain traffic while the White Boulevard Bridge is out of service.
2. Provide detailed rationale for the requested change:
a) The re- bidding of the project requires changes to the construction documents as provided in the scope of
services that are attached.
b) Also required is the preparation of engineering specifications to erect the temporary maintenance of traffic
options.
c) Permit modification is also required for the temporary detour options to be constructed.
t
3. Provide explanation why change was not anticipated in original scope of work:
d) This change could not have been anticipated in the original scope as no one could foresee revenue
shortfalls and budget cuts that would lead to the demise of the new bridge at 23"d Street SW.
i
4. Describe the impact if this change is not processed:
a) Staff does not have the capability to provide structural engineering services.
Revised: 7127/11
1
Revised: 7/27111
2
16A .0
Type of Change / Modification
1. Planned / Elective
2. Unforeseen conditions /circumstance
3. Quantity or price adjustment
LJ 4. Correction of errors
5 Value added
I LJ 6
Schedule adjustment
Change Requested By
Contractor /Consult t
®Own r
1 El
Usinq
Department
❑ Design Professional
Re latory Agency (specify):
I
Other
{specif
Purchasing Professional Partici ated .(n Nq otiation of Change / Modification:
El Yes
LJ No
Approved by"
j Date:
Name and
—
Reviewed by: n
Date:
Procurement Stra gist's Name:
Rhonda Cummin
Revised: 7/27111
2
•
C4 &M COU14ty
ADMINISTRATIVE SERVICES DIVISION
Purchasing Department _ ____
PREPARED FOR:
Collier County
Administrative Services Division
Purchasing Department
3301 Tamiami Trail East
Naples, FL 33962
Tel 239 - 252 -8446
Fax 239 - 252 -6697
• 16A
CHANGE ORDER No. 5
ASSOCIATED WITH THE
DESIGN AND RELATED SERVICES FOR
DEVELOPMENT OF ABC STANDARDS AND
PILOT BRIDGE CONSTRUCTION
Contract No. 08 -5130
Project No. 66066
Submitted: May 11, 2012
PREPARED BY:
CME Associates, Inc.
333 East River Drive, Suite 400
East Hartford, CT 06108
Tel 860.290.4100
Fax 860.290.4114
94
Change Order No. 5 — May 10, 2012 16A 9
SCOPE OF SERVICES
CHANGE ORDER NO. 5
Design and Related Services for
Development of Accelerated Bridge Construction Standards and
Pilot Bridge Construction
EXECUTIVE SUMMARY
Based on the meeting held on April 25, 2012, it is our understanding that the County has received approval
from BCC to re- advertise the work associated with Contract 12 -5820. The reason for the re- advertisement of
the contract is that the County has decided to remove the construction of the 23rtl Street SW Bridge from the
contract. Originally a new bridge was to be constructed on 23rd Street SW over the Golden Gate Canal. This
structure would then be used as part of a detour for the replacement of the White Boulevard Bridge over the
Golden Gate Canal. Since the 23rd Street Bridge is no longer being built, bid alternates will be added to the
contract to allow for a temporary detour across the Golden Gate Canal where the 23rd Street Bridge would
have been constructed. This temporary structure will allow White Boulevard to be closed to traffic and
replaced in accordance with the current White Boulevard design documents.
SCOPE OF SERVICES
This scope of services is based on discussions with the County and is for additional design services for CME
Associates and our Sub - Consultants to assist the County with developing bid documents for the
re- advertisement of Contract 12 -5820.
9
TASK-4:- UPDATING BID DOCUMENTS FEE: $12,562.00
WHITE BOULEVARD BRIDGE REPLACEMENT (LUMP SUM)
This task will involve updating the Roadway and Bridge bid documents to incorporate the removal of the
23rd Street Bridge from the project as well as adding information regarding the temporary detour. This task
will include, but not be limited to the following:
• Perform engineering design and modify roadway construction plans to delete intersection
improvements, adjust water management facilities and maintenance of traffic plan to utilize a detour
bridge.
• Updating construction cost estimate.
• Updating special provisions.
• Creating a new Construction Check List.
TASKS TEMPORARY DETOUR (LUMP SUM) FEE: $14,918.00
This task involves preparing two bid alternates to provide a temporary crossing of the Golden Gate Canal at
23`d Street SW. This crossing will be part of a temporary detour during the reconstruction of the White
Boulevard Bridge. The temporary crossing will either be a temporary bridge or a temporary pipe culvert.
The temporary bridge performance specification will be based on the specification created as part of CO No.
4 with minor modifications. The temporary crossing will only be in place during the dry season which is from
December to April. This task will include, but not be limited to the following:
• Modifications to the temporary bridge performance specifications as a result of the changes to the
project.
• The creation of a performance specification for a pipe culvert crossing of the Golden Gate Canal.
This specification shall include Geometric Requirements, Culvert sizes (sized by others), material
requirements, design loading criteria and canal restoration requirements.
• Performance specifications shall include Canal and right -of -way restoration requirements after the
crossing is removed.
• Engineering design and Layout of the approach roadway and drainage facilities for temporary
crossing of Golden Gate Canal.
2
. Change Order No. 5 —May 10, 2012
6 A 91
The creation of a contingency detour utilizing 13t" Street SW. This detour is to only be used during a
storm event which will render the temporary crossing impassable or if the construction duration
exceeds the dry season and the temporary crossing is removed.
.L
TASK 3: PERMITTING (LUMP SUM)
This task will involve the following:
FEE: $4,135.00
• Prepare applications and submit to SFWMD for modifications of existing right -of -way permit to delete
permanent bridge and add temporary detour bridge.
• Prepare and submit for a modification of the existing ERP.
TAS� i MEETINGS (LUMP SUM)
FEE: $2,408.00
This task includes attendance of a meeting (by representatives of Q. Grady Minor & Associates) with the
County and interested contractors to discuss the re- advertisement of the project. Additionally, this task
includes attendance of a pre -bid meeting (by representatives of Q. Grady Minor & Associates). CME
Associates will attend the meetings via video /telephone conference.
ii
TASK 5: UTILITY COORDINATION (LUMP SUM) FEE: $2,832.00
This task includes coordination with utility companies on necessary utility adjustments and utility work
schedules.
TASK 6: POST DESIGN SERVICES (HOURLY) FEE: $8,679.00
This task is to be used by CME to answer questions posed by the contractors (RFI, shop drawing reviews).
FEE FOR SERVICES OF TASK NOS.1 — 5 � c:FA ` I 11
The fee for providing the County with assistance in re- advertisement of Contract 12 -5820 as described in the
above scope of services is $36,855.00. This fee does not include any additional services you, the client,
might request. Any additional services (service not specifically mentioned in the scope above) that are
requested of CME will be billed at our standard hourly contract rates, unless other billing arrangements are
made prior to commencing.
Direct expenses for Q. Grady Minor & Associates shall be billed accordingly with backup justification, no
mark -ups, and not to exceed $500. Direct expenses shall include, but not be limited to the following:
• Document reproduction expenses and blueprinting charges
• Express delivery services
• Long distance phone calls
• Vehicle mileage
FEE FOR SERVICES OF TASK 6 P�
Based on the level of support requested by Collier County, CME anticipates the cost for the services
described in Task No. 6 to be approximately $8,679.00. CME will perform this work on an hourly basis in
accordance with the contract hourly rates and to a limit of $8,679.00. Should, in the course of performing
this work, it become apparent that costs will run over, CME will contact the County and obtain prior written
approval for continued work on this task.
FEE SUMMARY
Task 1:
Updating Bid Documents White Boulevard Bridge Replacement (Lump Sum)
$ 12,562.00
Task 2:
Temporary Detour (Lump Sum)
14,918.00
Task 3:
Permitting (Lump Sum)
4,135.00
Task 4:
Meetings (Lump Sum)
2,408.00
Task 5:
Utility Coordination (Lump Sum)
2,832.00
Task 6:
Post Design Services (Hourly)
8,679.00
Direct Expenses
500.00
TOTAL $ 46,034.00
I
Change Order No. 5 — May 10, 2012
16A 91
TERMS AND CONDITIONS
This Construction Order No. 5 is hereby named part of the Original Agreement and governed by the Terms
and Conditions of the Original Agreement between Collier County. and CME Associates. This Construction
Order No. 5 and the Original Agreement constitute the whole Agreement between the parties. There are no
terms other than those contained therein.
DESIGN TEAM
The design team that will be assisting CME for this project is as follows:
Q. Grady Minor & Associates: Revisions to roadway bid documents and modifications to permits
DELIVERABLES
1. Revised White Boulevard Bridge construction plans, cost estimate, and special provision package.
2. ERP General Permit Modification.
3. SFWMD Right -of -Way Permit Modification.
4. Temporary detour bid alternate performance specifications (Temp. bridge and pipe culvert).
5. Contingency detour plan utilizing 13th Street SW.
PROJECT SCHEDULE
White Boulevard Bridge bid documents shall be submitted to the County for review within four weeks
following written Notice to Proceed.
OUT OF SCOPE WORK
Not included in the scope of services for this, Change Order No. 5, are the following tasks:
• Sizing of the pipe culverts for hydraulic capacity
• Utility coordination during construction
• Structural design of temporary crossings
• Additional expense for travel to Florida for CME to attend meetings
• Application Fees
4
• • 16A 91
CME Associates. Inc.
32 Crabtree Lane, P.O. Box 849
Woodstock, CT 06281
Woodstock 060.928.7848 1 East Mertford 806.290.4100
Work Item
Principal
Project
Sr. Project
Engineer
Admin.
TOTALS
Manager
Engineer
Professional
Task 6: Post Design Services
a. Shop Drawing Review
8
11
22
41
b. Addressing RFI's
4
16
8
28
TOTAL HOURS
0
12
27
30
0
69
Billing Rate
$188.00
$153.00
$129.00
$112.00
$60.00
- --
Fee
$0.00
$1,836.00
$3,483.00
$31 360.00
$0.00
--
Total CME Fee-
$8,679.00
5/25/2012