Backup Documents 07/24/2012 Item #16E 1ORIGINAL DOCUMENTS CHECKLIST & ROUTING SI 16E 14
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
excentinn of the Chairman's signature- draw a line through routine lines #I through #4, complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s)
(I ist in routing order)
Office
Initials
Date
Contact
/
(Initial)
2.
, /
2 12,
Agenda Item Number
3.
7'
4.
e e_ /w e W—r—
Number of Original
Documents Attached
5. Ian Mitchell, BCC Office
Supervisor
Board of County Commissioners
6. Minutes and Records
Clerk of Court's Office
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PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item l I
Name of Primary Staff
/ �� ,
Phone Number
%
Contact
/
(Initial)
Agenda Date Item was
, /
2 12,
Agenda Item Number
Approved by the BCC
7'
Type of Document
Attached
e e_ /w e W—r—
Number of Original
Documents Attached
INSTRUCTIONS & CHECKLIST
is Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
_
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc, signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
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Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County"Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mithchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be iwar4 of your deadlines!
6.
The document was approved by the BCC on 1,12411 ti (enter date) and all changes
made during the meeting have been incorporat d hi the attached document. The
County Attorney's Office has reviewed the changes, if applicable.
is Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
16E 1 '}
AGREEMENT
THIS AGREEMENT made this d day of k-J a l 2012 between COLLIER
COUNTY, A POLITICAL SUBDIVISION OF THE STA OF FLORIDA, BY ITS BOARD
OF COUNTY COMMISSIONERS, ACTING IN THEIR CAPACITY AS TRUSTEE OF THE
GAC LAND TRUST, (hereinafter referred to as "Trustee "), whose mailing address is 3301 Tamiami
Trail East, Naples, Florida 34112, and COLLIER COUNTY, A POLITICAL SUBDIVISION OF
THE STATE OF FLORIDA FOR AND ON BEHALF OF THE LIBRARY DEPARTMENT
OF COLLIER COUNTY, (hereinafter referred to as "County "), whose mailing address is 2385
Orange Blossom Drive, Naples, FL 34109.
WHEREAS, Trustee has acquired 1,061.5 acres located in Collier County, Florida
(hereinafter referred to as "Property "), from Avatar Properties Inc. f/k/a GAC Properties Inc. in
accordance with the November 15, 1983 Agreement between Avatar Properties Inc. and Collier
County, (hereinafter referred to as the "1983 Agreement "); and
WHEREAS, pursuant to the 1983 Agreement, the Property deeded to Trustee and/or the
monetary proceeds acquired from the subsequent sale of said Property are to be used to provide
governmental facilities within and for the geographical area known as "Golden Gate Estates "; and
WHEREAS, Trustee currently has funds derived from the use and/or sale of a portion of the
above described Property; and
WHEREAS, the County is requesting funds from the GAC Land Trust to construct an
outdoor sign at the Golden Gate Estates Library located on Golden Gate Boulevard in Golden Gate
Estates; and
WHEREAS, Trustee has determined that County's request is in accordance with the intent of
the provisions of the 1983 Agreement and accomplishes the purposes of said 1983 Agreement by
providing funds for the outdoor sign at the Golden Gate Estates Library in Golden Gate Estates
(hereinafter referred to as "Sign); and
WHEREAS, Avatar Properties Inc. has provided a "Letter of No Objection ", dated July 3,
2012, approving the use of funds derived from the sale of Property to fund the Sign within "Golden
Gate Estates "; and
NOW THEREFORE, in consideration of the above premises which are incorporated within
and made part of this Agreement, and in further consideration of the mutual covenants set forth
below, and other good and valuable consideration, acknowledged by the parties to be sufficient, just
and adequate, the parties hereto do agree as follows:
1. The Trustee agrees to reimburse the County for the total cost of the Sign for a
maximum amount not to exceed Twenty Thousand and no /100 Dollars ($20,000.00), in accordance
with the terms and conditions of this Agreement, provided said funds are to be used solely for the
purpose of providing funding for the Sign.
2. The County agrees and warrants that the funds will be used solely for said Sign.
3. The County hereby agrees that the funding of the Sign shall be conducted in a manner
consistent with the Board of County Commissioner's purchasing policy and in proper coordination
with the County's Purchasing Department prior to ordering or receiving any goods or services
purchased under this Agreement.
4. Payment of the funds to the County for the Sign shall be in accordance with the
following:
A. The Trustee shall make available the funds for the Sign following approval by the
Board of County Commissioners, Collier County, of this Agreement. Said payment shall be made
within thirty (30) days of receipt of appropriate verification as stated below by the Trustee, with a
copy to the Real Property Management Manager, of said verification.
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B. The County, or its designee, shall: (a) provide the Real Property Management Section
Manager, copies of all invoices, purchase orders or other documentation which shall clearly state the
purposes of said expenditure. Only those invoices which clearly state expenditures associated with
Sign shall be approved. Payments(s) shall be approved upon satisfactory review by the Real Property
Management Manager and shall be made payable directly to the County. (b) A letter from the County,
signed by the Library Director or their designee, stating that the Sign has been completed in a
satisfactory manner and directing the Trustee to reimburse the County. In no way shall the amount to
be reimbursed exceed Twenty Thousand and No /100 dollars ($20,000.00).
C. Within thirty (30) days after receipt and approval of the above described
documentation, a County warrant for reimbursement shall be prepared and made payable to the
County.
D. Upon completion of the Sign, the County designee shall promptly forward a letter to
the Trustee stating that all money from the GAC Land Trust has been used exclusively for the Sign.
E. The County covenants and agrees that upon the payment of all or any portion from the
funds in accordance with the obligation contained in this Agreement it shall be the further obligation
of the County to pay any remaining balance required for the Sign.
F. All funds requested, in accordance with this paragraph shall be disbursed within twelve
(l 2) months of the execution of this Agreement by both parties. In the event that the Sign is not
completed by the County within twelve (12) months from the execution of this Agreement, it is
understood and agreed by the parties that the County shall refund or repay to Trustee, within thirty
(30) days, any and all funds which have been provided to the County pursuant to the provisions of the
1983 Agreement.
5. The County understands and agrees that the funds to be provided to County in
accordance with the terms of this Agreement have been derived from and are being provided solely
for the sale and/or use of a portion of the Property conveyed to Collier County pursuant to the 1983
Agreement administered and managed by the County for the GAC Land Trust and that such funds are
currently in Fund 605- 122390 (The GAC Land Trust Sales Fund).
6. The County agrees that following construction of the Sign, the site shall be used
primarily for servicing the geographical area commonly known as "Golden Gate Estates ".
Florida. 7. This Agreement is governed and construed in accordance with the laws of the State of
8. Any notice required by this Agreement shall be addressed to the parties at the address
set forth below:
IF TO THE COUNTY:
Collier County Library Department
2385 Orange Blossom Drive
Naples, FL 34109.
IF TO THE TRUSTEE:
Collier County
c/o Real Property Management Section
Facilities Management Department
3335 Tamiami Trail East, Suite 101
Naples, Florida 34112
9. This Agreement represents the entire Agreement between the parties, and no promise,
representation, warranty or covenant not included in this Agreement or any such referenced
agreements has been or is being relied upon by either party. No modification or amendment of this
Agreement shall be of any force or effect unless made in writing and executed and dated by both
parties.
(signatures appear on following page)
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IN WITNESS WHEREOF, County and Trustee have caused this Agreement to be duly executed
on the day and year first above written.
AS TO TRUSTEE:
DATED: / . /Z
.ATTEST,s ,r( �,c
DWI6H -T E.' BR0CK, Clerk
AS TO COUNTY:
DATED: /Z—
ATTEST p
DWIG Tt 0Rfl ,Clerk
st 4 tab e�
i
COLLIER COUNTY, A POLITICAL SUBDIVISION OF THE
STATE OF FLORIDA, BY ITS BOARD OF COUNTY
COMMISIONERS, ACTING IN THEIR CAPACITY AS
TRUSTEE OF THE GAC LAND TRUST
BY. W. 'L
FRED W. COYLE, CHAIRM
COLLIER COUNTY, A POLITICAL SUBDIVISION OF THE
STATE OF FLORIDA FOR AND ON BEHALF OF THE
LIBRARY DEPARTMENT OF COLLIER COUNTY
BY: W - C End L
FRED W. COYLE, CHAIRMA
Approved as to form and legal sufficiency:
Jennifer . White, Assistant County Attorney
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