Backup Documents 06/12/2012 Item #16D 2ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP1 60,p
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #I through #4, complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s)
(List in routing order)
Office
Initials
Date
1.Jennifer B. White
County Attorney
t.J
Cry I l
2. Ian Mitchell, Supervisor
Board of County Commissioners
Agenda Item Number
(0 113
3. Minutes and Records
Clerk of Court's Office
4.
Amendment#2 to Subrecipient Agreement
Number of Original
5.
for Legal Aid of Collier County
I Documents Attached
6.
contracts, agreements, etc. that have been fully executed by all parties except the BCC
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Rosa Munoz, Grants Coordinator
Phone Number
252 -5713
Contact
avvropriate .
(Initial)
Applicable)
Agenda Date Item was
June 12, 2012
Agenda Item Number
16132
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Amendment#2 to Subrecipient Agreement
Number of Original
Attached
for Legal Aid of Collier County
I Documents Attached
INSTRUCTIONS & CHECKLIST
l: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
avvropriate .
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
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signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
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Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
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document or the final negotiated contract date whichever is applicable.
7
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
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signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
NA
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on June 12, 2012 (enter date) and all
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likes
changes made during the meeting have been incorporated in the attached document.
The County Attorney's Office has reviewed the changes, if applicable.
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l: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
16BLv
MEMORANDUM
Date: June 14, 2012
To: Rosa Munoz, Grants Mgmt. Coordinator
Housing, Human & Veteran Services
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Amendment #2 to the Agreement between Collier County &
Legal Aid of Collier County
HUD HPRP Grant #S09- UY -12- 0024 - 2009 -07
Attached please find an original document for the item referenced above (Agenda
Item #16D2), approved by the Board of County Commissioners on Tuesday, June
12, 2012.
The Minutes & Records Department will hold the second original as part of the
Board's Official Records.
If you have any questions, please feel free to contact me at 252 -8411.
Thank you.
1602
Amendment No. 2 to the Agreement
Between Collier County and
Legal Aid of Collier County
HPRP Short Term Direct Rental and Utility Assistance Program
Catalog of Federal Domestic Assistance #14.257
HUD HPRP Grant # S09- UY -12- 0024 - 2009 -07
THIS AMENDMENT, dated—,--
ated j Uf1P_ o'er 2012, to the above - referenced
Agreement shall be by and between the parties to the original Agreement, Legal Aid of Collier County, a
Division of Legal Aid of Broward County, a not for profit agency existing under the laws of the State of
Florida ( SUBRECIPIENT) and Collier County, a political subdivision of the State of Florida,
( "COUNTY ").
RE: HUD Grant S09- UY -12- 0024 - 2009 -07, HPRP Short Term Direct Rental and Utility Assistance
Program Catalog of Federal Domestic Assistance #14.257
The following changes to the above referenced Agreement have been mutually agreed to by the
Subrecipient and the County. The additions to the existing language in the Agreement are shown
herein by underlining; deletions from the Agreement are shown by str iket a=ims
V. NOTICES
All notices required to be given under this Agreement shall be sufficient when delivered
to HHVS at its office, presently located at 3J4 3339 E. Tamiami Trail, Bldg 14, Suite 211,
Naples, Florida 34112, and to the SUBRECIPIENT when delivered to its office at the address
listed on page one (1) of this Agreement.
VII. ADMINISTRATIVE REQUIREMENTS
E. PRIOR APPROVALS
(1) All subcontracts and agreements proposed to be entered into by the
SUBRECIPIENT pursuant to this Agreement;
(2) All capital equipment expenditures of $1,000 or more;
(3) All out -of -town travel (travel shall be reimbursed in accordance with
Chapter 112, Fla. Stat. unless otherwise required by HPRP);
(4) All change orders;
(5) All requests to utilize uncommitted funds after the expiration of this
agreement for programs described in Exhibit "A "; and
(6) All rates of pay and pay increases paid out of HPRP funds, whether for
merit or cost of living.
S09- UY -12- 0024 - 2009 -07 Page 1
Amendment No. 2
Legal Aid
16p2'
EXHIBIT "A"
SCOPE OF SERVICES
Legal Aid Service of Collier County, A Division of Legal Aid of Broward County
HPRP Legal Assistance for Tenants Program /S09- UY -12- 0024 - 2009 -07
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
The Legal Aid Service of Collier County (L4SCC) will provide legal services to low -
income clients who are rental tenants located within Collier County and are at -risk of
eviction. ^
r � Legal Aid of Collier County will also engage in community outreach
efforts through free legal seminars open to the public, furnishing information and
education on the legal rights of tenants. Services provided will be based on a per hour
rate. All services performed must conform to the policies and procedures outlined in the
HPRP Administrative Plan.
Collier County Housing, and Human Veteran Services (HHVS) is using Department of
Housing and Urban Development (HUD) Homelessness Prevention and Rapid -Re-
Housing (HPRP) funds in the amount of Thirty Three Thousand Two Hundred
Dollars ($33,2000) for this "
r � HPRP Legal Assistance for Tenants Program.
B. BUDGET: A
T � Legal Aid of Collier County HPRP Legal Assistance for
Tenants Program
One Line Item: HPRP Funds
Tenant Advice and Counsel $000
$300 ease _ 50 Eases
(max $150 /hr),and /or
More Extensive Legal Services $46,200
$900 per- ease 18 Eases
(hex $150/hr and /or
Seminars /Education
$400 per seminar $ 2-800-
5 seminafs ever- 15 months
Combined Line Items Total Funds: $33,200
S09- UY -12- 0024 - 2009 -07 Page 2
Amendment No. 2
Legal Aid
16D2
Clarifications to the quantity and types of work to be conducted under Exhibit "A" will be
processed by a Change by Letter, Exhibit "A -1 ", and made an integral component of this
Agreement.
C. PROJECT MILESTONE SCHEDULE
The time frame for completion of the outlined activities shall be:
MILESTONE /TASK
START DATE
END DATE
Train staff on parameters of grant
program, HMIS and award
reporting.
09/01/2009
09/30/2009
Initiate a fiscal reporting and
accountability process in
conjunction with the Collier
County Finance Department and
HHS Fiscal Staff
09/15/2009
10/15/2009
HMIS reporting system
implementation and training
09/01/2009
09/15/2009
Subrecipient must expend at least
60% of award amount.
09/15/2009
07/15/2011
Provide advice, legal services,
and /or education to a minimum of
6S 100 HPRP at -risk of eviction
09/30/2009
09,13042012
clients r-efeffed by ,.,,..*.,.ipat
rIPR D agefi
07/15/2012
Provide 5 1CL1ShceiC tG11ai4
_�eimnais e, en to the publike
09/3W2009 W2009
n� i i�z
Develop and distribute 1,000
pieces of literature on landlord -
tenant law to the public.
Subrecipient must expend 100%
of award by End Date.
10/1/2009
07/15/2012
NOTE. Performance milestones are in effect for program monitoring requirements
only, and as such, are used by HUD and other grantor agencies as general target goals
rather than strict performance requirements.
This agreement shall allow reimbursement of expenses for all eligible costs associated
with the agreement and does not require the completion of all agreement milestones for
reimbursement to be paid.
Please note that if any of these activities exceed the timelines by two months a revised
work schedule must be submitted to HHVS.
S09- UY -12- 0024 - 2009 -07 Page 3
Amendment No. 2
Legal Aid
160z
A OUTCOME PERFORMANCE MEASUREMENTS:
OBJECTIVE
OUTCOMES
ACTIVITY
INDICATORS
Provide legal counsel to
Number of tenant-
Provide advice, legal
5n IS
referred clients and
provide free legal
clients receiving direct
legal services
services. and /or
education to a
information through legal
minimum of 100 HPRP
18 elients
seminars and
at -risk of eviction
informational pamphlets
clients
5 seminars 125
with a4tendees
A minimum of 100 clients
benefitting from advice, legal
to tenants at -risk of
eviction in Collier
County
Provide legal seminars
on landlord- tenant law
Legal
adtiee —ad
eounsel
services, and /or education
Provide informational
Mer-e legal
extensive
pamphlets and /or
written materials
regarding tenant rights
Lei ide 5 information
seminars with
1000 pieces of literature
throughout the grant
period
11-1 °
S09- UY -12- 0024 - 2009 -07 Page 4
Amendment No. 2
Legal Aid
M 1�
EXHIBIT "C"
ADDITIONAL HPRP GRANT REQUIREMENTS
Please see recovery.gov website for additional guidance.
1. The Subrecipient will be responsible for providing all reporting data to Collier
County upon request regarding the Federal Funding Accountability and
Transparency Act (FFATA).
S09- UY -12- 0024 - 2009 -07 Page 5
Amendment No. 2
Legal Aid
16D2
The Subrecipient agrees that this amends the original Agreement, as amended. All other
terms and conditions of the Agreement, as amended, shall remain in force.
IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively,
by an authorized person or agent, hereunder set their hands and seals on this la day of
j'k-)n _ , 2012.
ATTEST
DWI HIT E: ;B.)~ZC�CK , LERK c�
Dated. r
• �,�E • ; > �w Ana r+r�+ '
Fi Witness:
,6 U 4- -/L
%W}Elless Signature
Type /print witness name
Second Witness:
Wdflm
Witness Signature
AM NIM0
Type /print witness name
Approved as to form
and legal sufficiency:
Jennifer B. White—
Assistant County Attorney S�
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA
By; (A), J FRED W. COYLE, CHAI
Legal Aid of Collier County, A Division of
Legal ,A'14 of Broward Count
B:
u recipieidkgiaturi
Anthony J. Karrat, Esq, Executive Director
Type /print Subrecipient name and title
S09 -UY -12 -0024- 2009 -07 Page 6
Amendment No. 2
Legal Aid