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Backup Documents 06/12/2012 Item #16D 1ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP'" D TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exception of the Chairman's signature, draw a line through routing lines # 1 through #4, complete the checklist, and forward to Sue Filson (line #5). Route to Addressee(s) (List in routing order) Office Initials Date 1.Jennifer B. White County Attorney (Initial) Applicable) 2. Ian Mitchell, Supervisor Board of County Commissioners Agenda Item Number 16D 1 3. Minutes and Records Clerk of Court's Office 4. Immokalee Housing & Family Services Number of Original 1 5. resolutions, etc. signed by the County Attorney's Office and signature pages from Documents Attached 6. contracts, agreements, etc. that have been fully executed by all parties except the BCC PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell, need to contact staff for additional or missing information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item.) Name of Primary Staff Sandra Marrero, Grants Coordinator Phone Number 252 -2399 Contact appropriate. (Initial) Applicable) Agenda Date Item was June 12, 2012 Agenda Item Number 16D 1 Approved by the BCC signed by the Chairman, with the exception of most letters, must be reviewed and signed Type of Document Immokalee Housing & Family Services Number of Original 1 Attached resolutions, etc. signed by the County Attorney's Office and signature pages from Documents Attached INSTRUCTIONS & CHECKLIST I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09 Initial the Yes column or mark "NIA" in the Not Applicable column, whichever is Yes N/A (Not appropriate. (Initial) Applicable) 1. Original document has been signed/initialed for legal sufficiency. (All documents to be SM signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials.) 2. All handwritten strike - through and revisions have been initialed by the County Attorney's NA Office and all other parties except the BCC Chairman and the Clerk to the Board 3. The Chairman's signature line date has been entered as the date of BCC approval of the SM document or the final negotiated contract date whichever is applicable. 4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's SM signature and initials are required. 5. In most cases (some contracts are an exception), the original document and this routing slip NA should be provided Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 6. The document was approved by the BCC on June 12, 2012 (enter date) and all SM changes made during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes, if applicable. I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09 160 1" MEMORANDUM Date: June 27, 2012 To: Sandra Marrero, Grants Coordinator Housing, Human & Veteran Services Department From: Martha Vergara, Deputy Clerk Minutes and Records Department Re: Amendment #1 to Sub - recipient Agreement Immokalee Non - Profit Housing, Inc. for Energy Efficiency Upgrades Contractor: Immokalee Housing & Family Services Attached is a copy of the amendment referenced above, (Item #16D1) approved by the Board of County Commissioners on Tuesday, June 12, 2012. The original is being kept by the Minutes and Records Department and will be kept as a part of the Board's Official Records. If you have any questions, please contact me at 252 -7240. Thank you 160 1., Amendment No. 1 to Sub - Recipient Agreement Immokalee Non - Profit Housing, Inc. DB /A Immokalee Housing & Family Services Energy Efficiency Upgrades THIS AMENDMENT, dated l / ( >I P / 2012, to the above - referenced Agreement shall be by and between the parties to the original Agreement between "Immokalee Non - Profit Housing, Inc. D /B /A Immokalee Housing & Family Services (IHFS)" a private not - for - profit corporation existing under the laws of the State of Florida, having its principal office at 2449 Sanders Pines Circle, Immokalee, Florida 34142, and its Federal Tax Identification number as 59- 2716833 and DUNS #84- 985 -5549, ( "DEVELOPER/SPONSOR "), and Collier County, a political subdivision of the State of Florida, (to be referred to as "COUNTY. ") RE: HUD Grant # M- 10 -UC -12 -0017, Energy Efficiency Upgrades The following changes to the above referenced Agreement have been mutually agreed to by the Subrecipient and the County. The additions to the existing language in the Agreement are shown herein by underlining; deletions from the Agreement are shown by s4ikedffettghs-. III. TIME OF PERFORMANCE III. TIME OF PERFORMANCE The effective date of this Agreement between IHFS and Collier County shall be June 14, 2011. The terms of the Agreement between HUD and Collier County, dated July 1, 2010 _. are also applicable to DEVELOPER/SPONSOR ". The services of the DEVELOPER/SPONSOR shall be undertaken and completed in light of the purposes of this Agreement. Siabr-eeipients are au�her-ized to ineuf eligible expenses--after- that date and prior- te exeeetion of diis Agr-eemeR4 hi-- any -eves, aAll services required hereunder shall be completed by the DEVELOPER/SPONSOR up to and including pr-ier -te dune 1 2012 September 13, 2012. Any funds not obligated by the expiration date of this Agreement shall automatically revert to the COUNTY, as set forth in Part VIII (F) (e), and Part VIII (H). VI. GENERAL CONDITIONS C. LOCAL AND FEDERAL RULES REGULATIONS AND LAWS 26. Compliance - Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended and as implemented by the regulations set forth in 24 CFR 135, and all annlicable rules and orders issued hereunder prior to the execution of this contract, shall M- 10 -UC -12 -0017# 14.239 Immokalee Housing & Family Services Amendment # 1 Energy Efficiency Page I of 5 160 14 be a condition of the Federal financial assistance rovided under this contract and binding �upon the Grantee the Developer /Sponsor and any of the Developer /Sponsor 's subrecipients and subcontractors Failure to fulfill these requirements shall subject the Grantee the Developer /Sponsor and any of the Developer /Sponsor's subrecipients and subcontractors their successors and assigns to those sanctions specified by the Agreement through which Federal assistance is provided The Developer /Sponsor certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements. The Developer /Sponsor further agrees to comply with these "Section 3" requirements and to include the -following language in all subcontracts executed under this Agreement: "The work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701) Section 3 requires that to the greatest extent feasible importunities for training and employment be given to low and very low - income residents of the protect area, and that contracts for work in connection with the protect be awarded to business concerns that provide economic opportunities for low- and very low-income persons residing in the metropolitan area in which the project is located." The Developer /Sponsor further agrees to ensure that opportunities for training and employment arising in connection with a housing rehabilitation (including reduction and abatement of lead based paint hazards) housing construction, or other public construction project are given to low- and very low- income persons residing within the metropolitan area in which the CDBG - funded project is located-, where feasible, priority should be given to low- and very low - income persons within the service area of the project or the neighborhood in which the project is located and to low- and very low- income Rarticipants in other HUD programs-, and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead - based paint hazards) housing construction or other public construction protect to business concerns that provide economic opportunities for low- and very low- income persons residing within the metropolitan area in which the CDBG - funded protect is located-, where feasible priority should be given to business concerns that provide economic opportunities to low- and very low - income residents within the service area or the neighborhood in which the project is located and to low- and very low -income participants in other HUD programs. The Developer /Sponsor certifies and agrees that no contractual or other legal incapacity exists that would prevent compliance with these requirements. a. Notifications The Developer /Sponsor agrees to send to each labor organization or representative of workers with which it has a collective bargaining agreement or M- 10 -UC -12 -0017# 14.239 Immokalee Housing & Family Services Amendment # 1 Energy Efficiency Page 2 of 5 16 i "'" other contract or understanding if any a notice advising said labor organization or worker's re resentative of its commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. b. Subcontracts The Developer /Sponsor will include this Section 3 clause in every subcontract and will take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the grantor agency. The Developer /Sponsor will not subcontract with any entity where it has notice or knowledge that the latter has been found m violation of regulations under 24 CFR Part 135 and will not let any subcontract unless the enti has first provided it with a prelimingg statement of ability to comply with the requirements of these regulations. EXHIBIT "A" SCOPE OF SERVICES IMMOKALEE NON - PROFIT HOUSING, INC. DB /A IMMOKALEE HOUSING & FAMILY SERVICES ENERGY EFFICIENCY UPGRADES A. PROJECT SCOPE: On April 27th, 2010, the Board of County Commissioners approved the HUD Action Plan allocating funding for this initiative. Home Investment Partnerships Program (HOME) funding will be used for the installation of new air conditioners and water heaters in 34 single family homes located at Timber Ridge in Immokalee, Florida. In the Action Plan the intended outcome is to provide funding for energy efficient upgrades to 34 affordable rental units (refer to Exhibit C for a complete listing of addresses for all 34 units) using HOME funds in collaboration with Immokalee Housing and Family Services. The grant funding will cover all costs associated with the removal, replacement and installation of Energy Efficient hot water heaters, and Central Air Conditioning units, including, but not limited to, equipment, as needed duct work, permits, inspections, labor and other related materials. The detailed project scope will be contained in the bid specifications of the vendor. The contract will include details sufficient to document the number, amount and costs associated with all activities. The project activities will meet the U.S. Department and Housing and Urban Development's national objective to provide decent housing. M- 10 -UC -12 -0017# 14.239 Immokalee Housing & Family Services Amendment # 1 Energy Efficiency Page 3 of 5 16 IA. C. PROJECT WORK PLAN The following Project Work Plan is in effect for program monitoring requirements only and, as such, is not intended to be used as a payment schedule. Date Start 8,6n' Date End Work Plan gg14 Prepare bid documents and initiate procurement 07/2012 "� _process Award Vendor Contract 08/2012 84.444 Complete removal of old and installation of new 09/2012 air conditioners and water heaters 06444-2 Project Close -out 09/13/12 M- 10 -UC -12 -0017# 14.239 lmmokalee Housing & Family Services Amendment #1 Energy Efficiency Page 4 of 5 160 The DEVELOPER/SPONSOR agrees that this amends the original Agreement. All other terms and conditions of the Agreement shall remain in force. IN WITNESS WHEREOF, the DEVELOPER/SPONSOR and the County, have each, respectively, by an authorized person or agent, hereunder set their hands and seals on this the / day of_ 7yh ,2012. ATTEST: Dwight E. Brgck ik ourts By. r Dated: Witnesses: First i ness N A-5(-,iA i 1 \) r, Type /print witness name & C' n Second Witnes Type /print witness name Approved as to form and Legal sufficiency: Jennifer . White Assistant County Attorney j6p oV `3 7 M- 10 -UC -12 -0017# 14.239 Immokalee Housing & Family Services Amendment #I Energy Efficiency BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: s FRED W. COYLE, Chairm IMMOKALEE HOUSING & FAMILY SERVICES INC. By: DEVELOPER/SPO ER (Signature) (k 5CX n k -, o LA en Susan M. Golden, Executive Director (Print Name) Page 5 of 5 I I