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Backup Documents 05/22/2012 Item #16F 2ORIGINAL DOCUMENTS CHECKLIST & ROUTI CIWP% TO ACCOMPANY ALL ORIGINAL DOCUMENTS SE r THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and /or information needed. If the document is already complete with the ex ntinn of the Chnirman'q eiPnnwre_ draw a line through routine lines #1 through #4, complete the checklist, and forward to Sue Filson (line #5). Route to Addressee(s) (List in routing order) Office Initials Date I. appropriate. (Initial) Applicable) 2. 5/22/12 Agenda Item Number 14 ice 2) 3. signed by the Chairman, with the exception of most letters, must be reviewed and signed 4. Resolution Q Number of Original 1 5. Ian Mitchell, Executive Manager Board of County Commissioners 0� sf Zq-I 12 6. Minutes and Records Clerk of Court's Office2� PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created /prepared the executive summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item.) Name of Primary Staff Pat Lehnhard Phone Number 252 -8973 Contact appropriate. (Initial) Applicable) Agenda Date Item was 5/22/12 Agenda Item Number 14 ice 2) Approved by the BCC signed by the Chairman, with the exception of most letters, must be reviewed and signed Type of Document Resolution Q Number of Original 1 Attached U Documents Attached INSTRUCTIONS & CHECKLIST L Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05 Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not appropriate. (Initial) Applicable) 1. Original document has been signed /initialed for legal sufficiency. (All documents to be Yes signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials.) 2. All handwritten strike - through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 3. The Chairman's signature line date has been entered as the date of BCC approval of the Yes document or the final negotiated contract date whichever is applicable. 4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's Yes signature and initials are required. 5. In most cases (some contracts are an exception), the original document and this routing slip Yes should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 6. The document was approved by the BCC 5/22/12 and all changes made during the Yes meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes, if applicable. L Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05 16F2 MEMORANDUM Date: May 25, 2012 To: Pat Lehnhard, Administrative Assistant County Manager's Office From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: Resolution 2012 -84: Approving amendments to the FYI 1/12 Adopted Budget Attached for your records is a copy of the Resolution referenced above, (Item #16F2) adopted by the Board of County Commissioners on Tuesday, May 22, 2012. If you have any questions, please feel free to contact me at 252 -8406. Thank you. Attachment 16F2 a RESOLUTION NO. 12- 84 A RESOLUTION PURSUANT TO SECTION 129.06(2), FLORIDA STATUTES, x TO AMEND THE BUDGET FOR THE 2011 -12 FISCAL YEAR. WHEREAS, Section 129.06(2), Florida Statutes, provides that the Board of County Commissioners (hereinafter also referred to as 'Board ") at any time within a fiscal year may amend a budget for that year, and provides the procedures therefore; and WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies ofbudget amendments which provide for but are not limited to: revenue from grants, donations or contributions, or insurance proceeds for a designated purpose; and WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments where increased receipts for enterprise or proprietary funds received for a particular purpose may be appropriated and expended for that purpose. WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments where reserve for future construction and improvements are appropriated for the purposes for which the reserve was made; and WHEREAS, the Board has determined that it is appropriate to amend the Budget for Fiscal Year 2011 -12 by resolution pursuant to Section 129.06, Florida Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the budget amendments to the FY 2011 -12 Budget described below are approved and hereby adopted and the FY 2011 -12 Budget is so amended. BUDGET INCREASE INCREASE INCREASE AMENDMENT (DECREASE) (DECREASE) (DECREASE) EXPLANATION FOR FUND NUMBER RECEIPT EXPENDITURE RESERVES APPROPRIATION 709 12 -276 (5/8/12 -16D9) $203,263 $203,263 Recognize funds from State Library through the State Aid to Public Service Grant Libraries Grant 146 12 -285 (5/8/12 -16F4) $2,665.28 $2,665.28 Recognize funds from insurance company refund Ochopee Fire Control District 111 12 -287 (5/8/12- 16D11) $30,375 $30,375 Recognize funds from Workforce Development Board for MSTD General Fund students to participate in summer camp & tutoring BE IT FURTHER RESOLVED that the Clerk is hereby ordered and directed to spread this Resolution in full among the minutes of this meeting for permanent record in his office. This Resolutipn,adopted this 22nd day of May, 2012, after motion, second and majority vote. ATTEST �" BOARD OF COUNTY COMMISSIONERS DWIGHT E.R�C'C#e� COLLIER COUNTY, FLORIDA By: - �cY -� By: D UT Fred W. Coyle, Chairman FW4ir 1A, :.