Backup Documents 05/22/2012 Item #16A 9ORIGINAL DOCUMENTS CHECKLIST &ROUTING
A9
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exce Lion of the Chairman's si nature, draw a line through routing lines 41 through #4, complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s)
List in routing order
Office
Initials
Date
1.
(Initial
Applicable)
2.
May 22, 2012
Agenda Item Number
16A9
3.
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
4. Scott R. Teach, Deputy County Attorney
County Attorney
Number of Original
1
5 Ian Mitchell, BCC Executive Manager
Board of County Commissioners
Z2l � t
6. Minutes and Records
Clerk of Court's Offices
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.
Name of Primary Staff
Scott R. Teach
Phone Number
(239) 252 -8400
Contact
(Initial
Applicable)
Agenda Date Item was
May 22, 2012
Agenda Item Number
16A9
Approved by the BCC
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
Type of Document
Resolution — Supplemental Agreem nt #2 to
Number of Original
1
Attached
Maintenance Agreement 1—
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
«matter number» /<<document_numberu
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is appropriate.
Yes
N/A (Not
(Initial
Applicable)
1.
Original document has been signed /initialed for legal sufficiency. (All documents to be signed by the
SRT
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the
County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully
executed by all parties except the BCC Chairman and Clerk to the Board and possibly State
Officials.
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's Office and
N/A
all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the document or
SRT
the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and
SRT
initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip should be
SRT
provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are
time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions
are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 05/22/12 and all changes made during the meeting
SRT
have been incorporated in the attached document. The County Attorney's Office has reviewed
the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
«matter number» /<<document_numberu
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MEMORANDUM
Date: May 30, 2012
To: Margaret Ramos, Administrative Supervisor
Transportation Road Maintenance
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Resolution 2012 -82: Memorializing Support for Maintenance
Agreement Supplemental Agreement #2 with FDOT, approved by
the Board on May 8, 2012 (Item #16A4)
Attached for further execution, is two (2) certified copies of the resolution, referenced
above, adopted by the Board of County Commissioners May 22, 2012 and the original
associated maintenance agreement approved May 8, 2012.
After forwarding to the State for additional processing, if possible, please return a
copy of the executed agreement to the Minutes & Records Department for the Board's
Official Record.
If you have any questions, please call me at 252 -8406.
Thank you.
Attachment
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RESOLUTION 2012- R
A RESOLUTION OF THE BOARD OF COUNTY COMMISIONERS OF COLLIER
COUNTY, FLORIDA MEMORIALIZING THE BOARD'S APPROVAL OF
SUPPLEMENTAL AGREEMENT #2 TO THE MAINTENANCE AGREETMENT
BETWEEN THE FLORIDA DEPARTMENT OF TRANSPORTATION COLLIER
COUNTY, FLORIDA, AND AUTHORIZING ITS CHAIRMAN TO SIGN THAT
SUPPLEMENTAL AGREEMENT.
WHEREAS, at the May 8, 2012, meeting of the Board of County Commissioners the
Board approved Supplemental Agreement #2 (Agenda Item 16A4) to the Maintenance
Agreement between the Florida Department of Transportation and Collier County, Florida and
authorized the Board of County Commissioners, through its Chairman, to enter into
Supplemental Agreement #2 with the Florida Department of Transportation; and
WHEREAS, the Florida Department of Transportation requires the Board provide a
resolution memorializing and confirming the Board's aforementioned affirmative vote to
approve Supplemental Agreement #2 and authorize the Chairman to execute that Agreement;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
On May 8, 2012, the Board of County Commissioners approved by majority vote
Supplemental Agreement #2 to the Maintenance Agreement and authorized its Chairman to enter
into that agreement with FDOT.
A certified copy of this Resolution will be forwarded by the Collier County Clerk to
FDOT along with the executed Agreement.
This Resolution is hereby adopted after motion, second and majority vote this 22`'' day of
May 2012.
1
ATTST - rn
DWT ERC�E�K, CLERK
X46
.� 7l�I rho � � ��• -Y "� s�1' /\ !
r '
Approved as to form
z Ial suff ciency:
Scott R. Teach,
Deputy County Attorney
2
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BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
B *— W.
Y
FRED W. COYLE, CHATWAN
Item #
Agenda
Date
Date
Rar'd
._____._...
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Contract No.: BD-418
Financial Project No.: 412918 -1 -72-01
Page i of 2
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
MAINTENANCE AGREEMENT
SUPPLEMENTAL AGREEMENT #2
This is Supplemental Agreement #2 which modifies the STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATIONAMWENANCEAGREEMENT, hereinafter referred to as
the "Agreement", between COLLIER COUNTY, hereinafter referred to as the "COUNTY" and the
STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the
"DEPARTMENT" dated June 28, 2002.
WITNESSETH
A. WHEREAS, the DEPARTMENT and the COUNTY entered into a Maintenance Agreement for
the COUNTY to perform Asset Maintenance throughout the County, and
B. WHEREAS, the DEPARTMENT and the COUNTY have agreed to extend said Maintenance
Agreement for a period of three (3) months beginning the _ " day of July . 2012 and
ending the 30* day of Satember . -= to eliminate a potential gap in service between
the expiration of the original term and the execution of a new contract; and
C. WHEREAS, the DEPARTMENT and the COUNTY have agreed that the COUNTY will be
compensated for this extended service at a cost of 5446.900.50 to be paid in equal monthly
increments over this three (3) month extension; and
D. WHEREAS, the DEPARTMENT and the COUNTY have agreed that NOW, THEREFORE,
that for and in consideration of the mutual covenants, promises and representations contained
herein, the parties agree as follows:
1. All expressions used herein, unless herein separately defined, shall have the same meaning
herein as in the original Agreement.
2. Except as expressly or by necessary implication modified hereby, all provisions of the original
Agreement shall remain in full force and effect in accordance with their terms.
3. Except as set forth herein, all terms and conditions of said original Agreement shall remain in
force and effect during the remainder of this Agreement and any Supplements.
4. There are no other modifications.
Contract No.: BD-418
Financial Project No.: 412918- 1 -72 -01
Page 2 of 2
IN WITNESS WHEREOF the COUNTY has caused this Su lemental AU t #2�
be executed in its behalf this day of , 2012, by th a it no�rt o � o zw-
to enter into 1 _6SFequte same by Resolution Number
dated
_; 24 2 and the DEPARTMENT has executed this Supplemental Agreement #2
throw is Distct ;?ecretsr or authorized designee, Florida Department of Transportation, this
:'day c :, , 2012.
= COLLIER COUNTY
ATTEST' (SEAL) BY:
• Signature
NAME NAME: Faced W. Coyle
Print QJ Print
TITLE: TITLE: Chairman
Collier County LegaL Review:
gew
Signature
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
ATTEST: (SEAL)
Executive Secretary
DATE:
NAME:
Print
DOT District Maintenance Administrator
Approval:
Signature
A'h
BY:
District One Secretary or Designee
NAME:
DOT Legal Review:
Print
Signature
Availability of Funds Approval:
DATE: 03/22/2012
Ce lli Cr, 1,
Jackson, Wayne
From: The job F1989WMR
Sent; Wednesday, March 21, 2012 4:03 PM
To: Jackson, Wayne
Subject FUNDS APPROVAL/REMEWED FOR CONTRACT BD418
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #BD418 Contract Type: Method of Procurement:
Vendor Name: COLLIER COUNTY B
Vendor ID: VF596000558004
Beginning date of this Agmt: 06/28/82
Ending date of this Agmt: 09 /38/12
ORG -CODE *EO *OBJECT *AMOUNT *FIN PR03ECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY /CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S) /STATUS
Action: SUPPLEMENTAL Funds have been: APPROVED
SS 014840110 *OM *242059
2012 *55158208
5002 *00 *
----------------------------
TOTAL AMOUNT: *$
----------------------------
FUNDS APPROVED /REVIEWED FOR
DATE: 03/21/2012
446900.50 041291817281 0099 '
•088712/12
02 '0012/84
-------------------------------------
446,980.58 *
-------------------------------------
tOBIN M. NAITOVE, CPA, COMPTROLLER
Please provide us your feedback on the Contract Funds Management System.
A survey is available at the following link:
htto• /Zcoshareooint dot state fl us /sites /OOC /FMO /CFM /d fault asox
under the Surveys tab.
Thank you in advance for your time!
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