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Backup Documents 05/22/2012 Item #14B 60 ORIGINAL DOCUMENTS CHECKLIST & ROUTING S IP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO u4EB6 I THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNA Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the Pxrention of the Chairman'- sivnatnre . draw a line through routine lines # 1 through #4_ complete the checklist, and forward to Ian Mitchell (line W. Route to Addressee(s) (List in routing order) Office Initials Date 1 appropriate. (Initial) Applicable) 2. - - - Agenda Item Number ` 6 Approved by the BCC /a 4. �FS�1K -f� "J �� %far � fie. `ila�,c Number of Original � 5. Ian Mitchell, Executive Manager to the BCC Board of County Commissioners Documents Attached 6. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item Name of Primary Staff r -- -) c,� Phone Number N/A (Not Contact appropriate. (Initial) Applicable) Agenda Date Item was S, Z Agenda Item Number ` 6 Approved by the BCC signed by the Chairman, with the exception of most letters, must be reviewed and signed Type of Document YP �FS�1K -f� "J �� %far � fie. `ila�,c Number of Original � Attached resolutions, etc. signed by the County Attorney's Office and signature pages from Documents Attached INSTRUCTIONS & CHECKLIST I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip, Revised 6 -15 -2011 Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not appropriate. (Initial) Applicable) 1. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. This includes signature pages from ordinances, / resolutions, etc. signed by the County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials.) 2. 1 Is the Chairman's original signature required? ✓ 3. All handwritten strike - throughs and revisions have been initialed by the County Attorney's Office and all other parties except the BCC Chairman and the Clerk to the Board. 4. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date, whichever is applicable. 5. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. 6. In most cases (some contracts are an exception), the original document and this routing slip should be provided to Ian Mithchell in the BCC office within 24 hours of BCC approval. / Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware 2f your deadlines! 7. The document was approved by the BCC on S /a- (enter date) and all changes N/A is not made during the meeting have been incorporated in the attached document. The an option County Attorney's Office has reviewed the changes, if applicable. for line 6 I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip, Revised 6 -15 -2011 1486 MEMORANDUM Date: June 4, 2012 To: Karen A. Miracola, District JPA/LFA Coordinator Florida Department of Transportation From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: Joint Participation Agreement between The State of Florida & Collier County FPID #431390 158 01— Collier County FLAIR Approp.: #088717 FLAIR Obj.: #134012 Org. Code: #55014010106 Vendor #F59- 6000 -558 -163 Financial Mgmt. # 431390 158 01 Enclosed please find three (3) certified Resolutions, two (2) original Agreements and one (1) copy of the Agreement as referenced above (Agenda Item #14136) approved by the Board of County Commissioners on Tuesday, May 22, 2012. Please forward a fully executed copy to the Minutes and Records Department in the envelope provided. If you should have any questions, please (239) 252 -7240. Thank you 1486 RESOLUTION NO. 2012-89 A Resolution by the Board of County Commissioners of Collier County, Florida, authorizing the execution of a Joint Participation Agreement between the Florida Department of Transportation and Collier County, Florida, providing for partial project funding of various median improvements on State Road 29 in an amount not to exceed $61,947. WHEREAS, the Collier County Board of County Commissioner approved the execution of a Joint Participation Agreement ( "JPA ") with the Florida Department of Transportation ( "FDOT ") providing for partial funding by FDOT of certain improvements to State Road 29 under FMN Project # 431390- 1 -58 -01 at its regular meeting on May 22, 2012; and WHEREAS, the FDOT has programmed up to $61,947.00 to reimburse Collier County for the construction of work under this JPA; and WHEREAS, the FDOT requires the Board to provide a resolution memorializing and confirming the Board's aforementioned affirmative vote to approve the JPA and authorizing its Chairman to execute the Agreement; and WHEREAS, it is in the public interest that the parties enter into the JPA. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that: 1. On May 22, 2012, the Collier County Board of Commissioners approved by majority vote the Joint Participation Agreement for FDOT Project FM# 431390- 1 -58 -01 and authorized its Chairman to execute the Agreement. 2. A certified copy of this Resolution will forwarded by the Collier County Clerk of Court to FDOT along with the executed Agreement. This Resolution adopted after motion, second, and majority vote favoring same this 22 °a day of May, 2012. ATTEST: DWIGHT E..BROCK CLERK B Y At !"t Approved as to form and le suffi ciency Sco R. Teach, Deputy County Attorney BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By W. FRED W. COYLE, CH IIR ATA N 14 B6 Florida Department of Transportation RICK SC.'07 "r 10041 Daniels Parkway P.E. OVERNOR ANANTH PRASAD. } Port Myers, Florida 33913 SECRETARY June 19, 2012 Ms. Martha Vergara, Deputy Clerk Minutes & Records Department Collier County 3299 Tamiami Trail E. Building F, Suite 401 Naples, FL 34112 RE: Executed Joint Participation Agreement Financial Project No.: 431390 158 01 Description: SR 29 (Main SO from Jefferson Ave E to North 9t' St Dear Ms. Vergara: Enclosed for your files is one (1) copy of the executed JPA for the above referenced project. Should you have any questions, please feel free to contact me at (239) 461 -4300. KAM /tp Cc: Bradley Muckel, Project Manager Rick J. Arico, P.E., FDOT Project Manager www.dot.state.fl.us Q Miracola " FA/JPA Coordinator 1466 Ann P. Jennejohn From: MuckelBradley <BradleyMuckel @colIiergov.net> Sent: Thursday, June 21, 2012 3:23 PM To: Ann P. Jennejohn; NagleJeffrey Subject: FW: Item #14B6 May 22, 2012 BCC Meeting Attachments: FDOT JPA Agreement ( #14B6 May 22, 2012).pdf Perfect. Thank you, Ann! Jeff, Please retain for your project records. This copy has been fully executed by FDOT. Let Ann know if you need anything further. Thanks gradle� ML4.6U., M'EA, I>MP Immokalee CRA Project Manager Immokalee Community Redevelopment Agency 1320 North 15th Street (SR 29) Immokalee, FL 34142 (239) 867 -4121 x202 office (239) 252 -6455 fax (239) 285 -8270 cell BradleyMuckel @colliergov.net www.immokaleetoday.com From: Ann P. Jennejohn fmailto: Ann .JenneiohnC&collierclerk.com] Sent: Thursday, June 21, 2012 3:00 PM To: MuckelBradley Subject: Item #14B6 May 22, 2012 BCC Meeting Hi Brad, I'm not sure if you already have a copy of this for your records. To be sure, attached is an executed copy of the JPA w /FDOT for the partial funding of the SR29 /Main Street Improvement Project. Please let me know if you'd like me to send you a paper copy. Thank you O Ann Jennejohn, Deputy Clerk Clerk of the Circuit Court Clerk of the Value Adjustment Board Collier County Minutes & Records Dept. 239 - 252 -8406 239 - 252 -8408 (Fax) Please visit us on the web at www.collierclerk.com r. Financial Management No.: 431390 158 01 Agency: Collier Co}�unntty Contract No: AQVID Fund: DDR Function: 215 Contract Amount: 61,947.00 Page 1 of 11 FPID# 431390 158 01 -4 -B6 FLAIR ApprupR 0 "111 FLAIR Obj.: 11134012 Org. Code: 55014010106 Vendor No.: F59- 6000 - 558 -163 JOINT PARTICIPATION AGREEMENT BETWEEN THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND COLLIER COUNTY This Agreement, made and entered into this day of U , 2012, by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION (hereinafter referred to as the DEPARTMENT) and the COLLIER COUNTY, political subdivision of the State of Florida, existing under the Laws of Florida, (hereinafter referred to as the LOCAL GOVERNMENT) WITNESSETH: WHEREAS, the Parties have been granted specific Legislative Authority to enter into this Agreement pursuant to Section 339.12, Florida Statutes; and WHEREAS the LOCAL GOVERNMENT by Resolution No. yq0l a' S9 , dated the, 4 day o OA _,2012, a copy of which is attached hereto and made a part hereof, has authorized its fficers to execute this Agreement on its behalf. WHEREAS, the DEPARTMENT is prepared, in accordance with its Five Year Work Program, to undertake the construction of improvements of directional median openings on SR 29 (Main Street) from Jefferson Avenue East to North 9th Street in Fiscal Year 2011/2012, said Project being known as FM #431390 1 58 01, hereinafter referred to as the "Project' ; and WHEREAS, the Project is on the State Highway System, is not revenue producing and is contained in the adopted Five Year Work Program; and WHEREAS, the implementation of the Project is in the interests of both the DEPARTMENT and the LOCAL GOVERNMENT and it would be most practical, expeditious, and economical for the LOCAL GOVERNMENT to perform the services to complete the Project. WHEREAS, the intent of this Agreement is to establish the terms and conditions of the funding and the production of this Project; and NOW, THEREFORE, in consideration of the mutual benefits to be derived from the joint participation of this Agreement, the parties agree as follows: 1 P a 2a 16 ' MOO 431390 159 01 COLLIER COUNTY 1. TERM A. The term of this Agreement shall begin upon the date of signature of the last party to sign. The LOCAL GOVERNMENT agrees to complete the Project on or before ec 1, Ao13 in accordance with the schedule described and contained in Exhibit "C ", attached hereto. If the LOCAL GOVERNMENT does not complete the Project within the time period allotted, this Agreement will expire on the last day of the scheduled completion, as provided in this paragraph unless an extension of the time period is requested by the LOCAL GOVERNMENT and granted in writing by the DEPARTMENT prior to the expiration of the Agreement. Expiration of this Agreement will be considered termination of the Project. After the Project is complete, the term of this Agreement shall continue in effect and be binding on the parties in perpetuity for maintenance responsibilities of the LOCAL GOVERNMENT. 2. SERVICES AND PERFORMANCES A. The LOCAL GOVERNMENT shall furnish the services for the Project. The Project consists of: construction of improvements at directional median openings on SR 29 (Main St) from Jefferson Avenue E to N 9'" Sheet, and otherwise, the LOCAL GOVERNMENT shall perform all other necessary work to complete the Project, as specified in Exhibit "A ", Scope of Services attached hereto and by this reference made a part hereof. Nothing herein shall be construed as requiring the LOCAL GOVERNMENT to perform any activity which is outside of the scope of services of the Project. B. The LOCAL GOVERNMENT shall provide quantifiable, measurable and verifiable units of deliverables pursuant to Section 215.971, Florida Statutes. Each deliverable must be directly related to the scope of work and must specify the required minimum level of service to be performed and the criteria for evaluating successful completion of each deliverable. Said deliverables are described in Exhibit "A ", attached hereto and made part hereof. C. The LOCAL GOVERNMENT shall be responsible for the construction of the PROJECT in accordance with all applicable federal, state and local laws, rules and regulations, including LOCAL GOVERNMENT'S standards and specifications contained in Exhibit "D ". The DEPARTMENT shall be responsible for obtaining clearances/permits required for the construction of the PROJECT from the appropriate permitting authorities. Upon completion of the work authorized by this Agreement, the LOCAL GOVERNMENT shall notify the DEPARTMENT in writing of the completion; and for all construction work that originally required certification by a Professional Engineer, this notification shall contain an Engineers Certification of Compliance, signed and sealed by a Professional Engineer, Exhibit "E ". The certification shall state that work has been completed in compliance with the Project construction plans and specifications. If any deviations are found from the approved plans, the certification shall include a list of all deviations along with an explanation that justifies the reason to accept each deviation. D. E- VERWY Vendors/Contractors: 1. shall utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by the Vendor /Contractor during the term of 1486 of FPID1t 431390 158 01 COLLIER COUNTY the contract; and 2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. E. Upon request, the LOCAL GOVERNMENT agrees to provide progress reports to the DEPARTMENT in the standard format used by the LOCAL GOVERNMENT and at intervals established by the DEPARTMENT. The DEPARTMENT will be entitled at all times to be advised, at its request, as to the status of work being done by the LOCAL GOVERNMENT and of details thereof. Either party to the Agreement may request and shall, within a reasonable time thereafter, be granted a conference with the other party. Coordination shall be maintained by the LOCAL GOVERNMENT with representatives of the DEPARTMENT. 3. COMPENSATION AND REIMBURSEMENT A. Project Cost: The total estimated cost of the Project is $61,947.00 (SIXTY -ONE THOUSAND NINE HUNDRED FORTY -SEVEN DOLLARS). This amount is based on the Schedule of Funding, Exhibit "B" attached hereto. B. DEPARTMENT Participation: The DEPARTMENT agrees to reimburse the LOCAL GOVERNMENT in an amount not to exceed $61,947.00 (SIXTY -ONE THOUSAND NINE HUNDRED FORTY -SEVEN DOLLARS) for actual costs incurred, excluding LOCAL GOVERNMENT overhead. The finding for this Project is contingent upon annual appropriation by the Florida Legislature. The LOCAL GOVERNMENT agrees to bear all expenses in excess of the DEPARTMENT'S participation. Travel costs will not be reimbursed. i) The LOCAL GOVERNMENT shall submit invoices plus supporting documentation required by the DEPARTMENT for approval and processing. Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the Department's Comptroller under Section 334.044(29), F.S., or by the Department of Financial Services under Section 215.422(14), F.S. ii) Invoices must be based on quantifiable, measurable and verifiable units of deliverables as specified in Paragraph 2.A. and in Exhibit "A ", Scope of Services. Supporting documentation must establish that the deliverables were received and accepted in writing by the LOCAL GOVERNMENT. iii) Reimbursement for fees or other compensation for services or expenses incurred shall be submitted by the LOCAL GOVERNMENT in detail sufficient for a proper pre -audit and post -audit thereof, based on the quantifiable, measurable and verifiable deliverables as established in Paragraph 2. A. and Exhibit "A ", Scope of Services and said request for reimbursement/invoice must be completed and accepted in writing by the Department's Project Manager or designee prior to reimbursement. iv) The LOCAL GOVERNMENT may receive progress payments for deliverables based on a percentage of services that have been completed, approved and accepted to the 21 Page 4 of 11 FPID# 431390 158 01 COLLIER COUNTY satisfaction of the DEPARTMENT when properly supported by detailed invoices and acceptable evidence of payment. The final balance due under this Agreement will be reimbursed upon the completion of all Project services, proper submission of a detailed invoice and when the Project has been approved and accepted to the satisfaction of the DEPARTMENT in writing. v) All costs charged to the Project by the LOCAL GOVERNMENT shall be supported by detailed invoices, proof of payments, contracts or vouchers evidencing in proper detail the nature and propriety of the charges. C. The DEPARTMENT shall have the right to retain out of any payment due the LOCAL GOVERNMENT under this Agreement, an amount sufficient to satisfy any amount due and owing to the DEPARTMENT by the LOCAL GOVERNMENT on any other Agreement between the LOCAL GOVERNMENT and the DEPARTMENT. D. The LOCAL GOVERNMENT which is providing goods and services to the DEPARTMENT should be aware of the following time frames. Upon receipt of an invoice, the DEPARTMENT has twenty (20) working days to inspect and approve the goods and services. The DEPARTMENT has twenty (20) days to deliver a request for payment (voucher) to the Department of Financial Services. The twenty (20) days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. If a payment is not available within forty (40) days, a separate interest penalty at a rate as established pursuant to Section 55.03(1), Florida Statutes, will be due and payable, in addition to the invoice amount. Interest penalties of less than one dollar ($1.00) will not be enforced unless the LOCAL GOVERNMENT requests payment. Invoices which have to be returned to the LOCAL GOVERNMENT because of LOCAL GOVERNMENT preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the DEPARTMENT. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Contractors/vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413 -5516 or by calling the Division of Consumer Services at 1- 877 - 693 -5236. E. Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the DEPARTMENT at all times during the period of this Agreement, and for five (5) years after final payment is made. Copies of these documents and records shall be furnished to the DEPARTMENT upon request. Records of costs incurred include the LOCAL GOVERNMENT'S general accounting records and the Project records, together with supporting documents and records, of the contractor and all subcontractors performing work on the Project, and all other records of the contractor and subcontractors considered necessary by the DEPARTMENT for a proper audit of costs. Any discrepancies revealed by any such audit shall be resolved by a corrected final billing from the LOCAL GOVERNMENT to the DEPARTMENT. F. In the event this Agreement is in excess of $25,000.00 (TWENTY -FIVE THOUSAND DOLLARS AND N01100) and a term for a period of more than one year, the provisions of Section 339.135(6) (a), Florida Statutes, are hereby incorporated as follows: 1486 � Page 5 of 11 FPID# 431390 158 01 COLLIER COUNTY "The DEPARTMENT, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such contract. The DEPARTMENT shall require a statement from the Comptroller of the Department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding one year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years; and this paragraph shall be incorporated verbatim in all contracts of the DEPARTMENT which are for an amount in excess of $25,000.00 and which have a term for a period of more than one (1) year: ' G. The DEPARTMENT'S performance and obligation to pay under this contract is contingent upon an annual appropriation by the Florida Legislature. The parties agree that in the event funds are not appropriated to the DEPARTMENT for the Project, this Agreement may be terminated, which shall be effective upon the DEPARTMENT giving notice to the LOCAL GOVERNMENT to that effect. H. Audits: The administration of resources awarded by the Department to the LOCAL GOVERNMENT may be subject to audits and /or monitoring by the Department, as described in this section. MONITORING In addition to reviews of audits conducted in accordance with OMB Circular A -133 and Section 215.97, Florida Statutes, as revised (see "AUDITS" below), monitoring procedures may include, but not be limited to, on -site visits by Department staff, limited scope audits as defined by OMB Circular A -133, as revised, and /or other procedures. By entering into this Agreement, the LOCAL GOVERNMENT agrees to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the DEPARTMENT. In the event the DEPARTMENT determines that a limited scope audit of the recipient is appropriate, the LOCAL GOVERNMENT agrees to comply with any additional instructions provided by the DEPARTMENT staff to the LOCAL GOVERNMENT regarding such audit. The LOCAL GOVERNMENT further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the DEPARTMENT'S Office of Inspector General (GIG) and Florida's Chief Financial Officer (CFO) or Auditor General. AUDITS PART I: STATE FUNDED Recipients of state funds (i.e. a nonstate entity as defined by Section 215.97(2)(m), Florida Statutes) are to have audits done annually using the following criteria: I . In the event that the AGENCY expends a total amount of state financial assistance equal to or in excess of $500,000 in any fiscal year, the AGENCY must have a 1486 Pago 6 of 11 FPIDN 431390 158 01 COLLIER COUNTY State single or project - specific audit for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department of Financial Services and the CFO; and Chapters 10.550 (AGENCY all entities) or 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General. If applicable, Exhibit "F" to this Agreement indicates state financial assistance awarded through the DEPARTMENT by this Agreement. In determining the state financial assistance expended in its fiscal year, the AGENCY shall consider all sources of state financial assistance, including state financial assistance received from the DEPARTMENT, other state agencies, and other nonstate entities. State financial assistance does not include Federal direct or pass- through awards and resources received by a nonstate entity for Federal program matching requirements. 2. In connection with the audit requirements addressed in Part I, paragraph 1, the AGENCY shall ensure that the audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2) (e), Florida Statutes, and Chapters 10.550 (AGENCY all entities) or 10.650 (nonprofit and for - profit organizations), Rules of the Auditor General. 3. If the AGENCY expends less than $500,000 in state financial assistance in its fiscal year, an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required. However, if the AGENCY elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from the AGENCY resources obtained from other than State entities). 4. State awards are to be identified using the Catalog of State Financial Assistance (CSFA) title and number, award number and year, and name of the state agency awarding it. PART II. OTHER AUDIT REQUIREMENTS The LOCAL GOVERNMENT shall follow up and take corrective action on audit findings. Preparation of a summary schedule of prior year audit findings, including corrective action and current status of the audit findings is required. Current year audit findings require corrective action and status of findings. Records related to unresolved audit findings, appeals, or litigation shall be retained until the action is completed or the dispute is resolved. Access to Project records and audit work papers shall be given to the DEPARTMENT, the Department of Financial Services, and the Auditor General. This section does not limit the authority of the DEPARTMENT to conduct or arrange for the conduct of additional audits or evaluations of federal financial assistance or limit the authority of any other state official. PART Ili: REPORT SUBMISSION Copies of financial reporting packages required by PART l of this Agreement shall be submitted by or on behalf of the LOCAL GOVERNMENT directly to each of the following: 14 B6 A Page 7 of 11 FPIDN 431390 159 01 COLLIER COUNTY The DEPARTMENT at the following address: Florida Department of Transportation Attn: Karen A. Miracola, District JPA/LFA Coordinator 10041 Daniels Parkway Fort Myers, Florida 33913 The Auditor General's Office at the following address: Auditor General's Office Room 401, Pepper Building 1 I 1 West Madison Street Tallahassee, Florida 32399 -1450 Copies of reports or the management letter required by PART II of this Agreement shall be submitted by or on behalf of the LOCAL GOVERNMENT direct] to: The DEPARTMENT at the following address: Florida Department of Transportation Attn: Karen A. Miracola, District JPA/LFA Coordinator 10041 Daniels Parkway Fort Myers, Florida 33913 Any reports, management letters, or other information required to be submitted to the DEPARTMENT pursuant to this Agreement shall be submitted timely in accordance with OMB Circular A -133, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for- profit organizations), Rules of the Auditor General, as applicable. Recipients, when submitting financial reporting packages to the DEPARTMENT for audits done in accordance with OMB Circular A -133 or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. PART IV: RECORD RETENTION The LOCAL GOVERNMENT shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of at least five (5) years from the date the audit report is issued, and shall allow the DEPARTMENT, or its designee, CFO, or Auditor General access to such records upon request. The LOCAL GOVERNMENT shall ensure that audit working papers are made available to the DEPARTMENT, or its designee, CFO, or Auditor General upon request for a period of at least five (5) years from the date the audit report is issued, unless extended in writing by the DEPARTMENT. IM Pages of 11 FPID# 431390 158 01 COLLIER COUNTY 4. COMPLIANCE WITH LAWS A. The LOCAL GOVERNMENT shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the LOCAL GOVERNMENT in conjunction with this Agreement. Failure by the LOCAL GOVERNMENT to grant such public access shall be grounds for immediate unilateral cancellation of this Agreement by the DEPARTMENT. B. The LOCAL GOVERNMENT shall comply with all federal, state and local laws and ordinances applicable to the work or payment for work thereof. The LOCAL GOVERNMENT shall not discriminate on the grounds of race, color, religion, sex or national origin in the performance of work under this Agreement. C. No fiends received pursuant to this Agreement may be expended for lobbying the Legislature, the judicial branch, or a state agency. D. The LOCAL GOVERNMENT and the DEPARTMENT agree that the LOCAL GOVERNMENT, its employees, and subcontractors are not agents of the DEPARTMENT as a result of this Agreement. E. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category Two for a period of 36 months from the date of being placed on the convicted vendor list. 5. TERMINATION AND DEFAULT A. This Agreement may be cancelled by the DEPARTMENT in whole or in part at any time the interest of the DEPARTMENT requires such termination. The DEPARTMENT also reserves the right to seek termination or cancellation of this Agreement in the event the LOCAL GOVERNMENT shall be placed in either voluntary or involuntary bankruptcy. The DEPARTMENT further reserves the right to terminate or cancel this Agreement in the event an assignment is made for the benefit of creditors. This Agreement may be cancelled by the LOCAL GOVERNMENT upon sixty (60) days written notice to the DEPARTMENT. B. If the DEPARTMENT determines that the performance of the LOCAL GOVERNMENT is not satisfactory, the DEPARTMENT shall have the option of (a) immediately terminating the Agreement, or (b) notifying the LOCAL GOVERNMENT of the deficiency with a requirement that the deficiency be corrected within a specified time, otherwise the Agreement will be terminated at the end of such time, or (c) taking whatever action is deemed appropriate by the DEPARTMENT. Page 9 of 11 FP1DN 431390 158 01 COLLIER COUNTY C. If the DEPARTMENT requires termination of the Agreement for reasons other than unsatisfactory performance of the LOCAL GOVERNMENT, the DEPARTMENT shall notify the LOCAL GOVERNMENT of such termination, with instructions to the effective date of termination or specify the stage of work at which the Agreement is to be terminated. D. If the Agreement is terminated before performance is completed, the LOCAL GOVERNMENT shall be paid only for that work satisfactorily performed for which costs can be substantiated. Such payment, however, may not exceed an amount which is the same percentage of the contract price as the amount of work satisfactorily completed is a percentage of the total work called for by this Agreement. All work in progress will become the property of the DEPARTMENT and will be turned over promptly by the LOCAL GOVERNMENT. 6. MISCELLANEOUS A. All words used herein in the singular form shall extend to and include the plural. All words used in the plural form shall extend to and include the singular. All words used in any gender shall extend to and include all genders. B. The DEPARTMENT shall not be obligated or liable hereunder to any party other than the LOCAL GOVERNMENT. C. In no event shall the making by the DEPARTMENT of any payment to the LOCAL GOVERNMENT constitute or be construed as a waiver by the DEPARTMENT of any breach of covenant or any default which may then exist, on the part of the LOCAL GOVERNMENT, and the making of such payment by the DEPARTMENT while any such breach or default shall exist shall in no way impair or prejudice any right or remedy available to the DEPARTMENT with respect to such breach or default. D. This document incorporates and includes all prior negotiations, correspondence, conversations, agreements, or understandings applicable to the matters contained herein, and the parties agree that there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representation or agreements whether oral or written. It is further agreed that no modification, amendment or alteration in the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. E. All tracings, plans specifications, maps, models, reports, or other work product prepared or obtained under this Agreement shall be considered works made for hire for the DEPARTMENT and (lie LOCAL GOVERNMENT and shall at all times be and remain the property of the DEPARTMENT and the LOCAL GOVERNMENT without restriction or limitation on their use. F. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Florida. Any provision herein determined by a court of competent jurisdiction, or any other legally constituted body having jurisdiction, to be invalid or unenforceable shall be severable and the remainder of this Agreement shall remain in full force and effect, provided that I V r Page 10 of l I FP1DN 431390 158 01 COLLIER COUNTY the invalidated or unenforceable provision is not material to the intended operation of this Agreement. G. This Agreement shall be effective upon execution by both parties and shall continue in effect and be binding on the parties until the Project is completed, any subsequent litigation is complete and terminated, final costs are known, and legislatively appropriated reimbursements, if approved, are made by the DEPARTMENT. The DEPARTMENT may, at any stage, amend or terminate the Project in whole or in part if the DEPARTMENT determines that such action is in the best interest of the public. H. PUBLIC ENTITY CRIME INFORMATION AND ANTI- DISCRIMINATION STATEMENT: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of thirty -six (36) months from the date of being placed on the convicted vendor list. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. I. All notices required pursuant to the terms hereof shall be sent by First Class United States Mail. Unless prior written notification of an alternate address for notices is sent, all notices shall be sent to the following addresses: Florida Department of Transportation Collier County Rick J. Arico, P.E. Bradley Muckel Project Manager Project Manager 10041 Daniels Parkway Immokalee Community Redevelopment Agency Fort Myers, FL 33913 1320 North 15th Street (SR 29) Immokalee, FL 34142 Remainder of this page intentionally blank Page 11 of 11 FPIDN 431390 158 01 COLLIER COUNTY IN WITNESS WHEREOF, COLLIER COUNTY has caused this Agreement to be executed in its behalf, by the Chairman or its designee, as authorized by Resolution # XD , .;- `5 1 , and the FLORIDA DEPARTMENT OF TRANSPORTATION has caused this Agreement to be executed in its behalf through its District Secretary or authorized designee. This Agreement shall become effiwkive on: Department enter date. COLLIER COUNTY, FLORIDA , 4 LERK EAL) CHAIRMAN OR DESIGNEE 4A 4 I..v i=re_ DATE PRINT NAME DATE Att"t. t* Mtt COLL ;77EGAL REVIEW: BYu ATE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION ATTEST BY: , EXECUTIVES CRETARY (SEAL) DISTRICT SECRETARY OR DESIGNEE DIST CT ON��E-- n c nTS l 51 ?J �`� S Jai t �S� Z- FfR INT NkMt PRINT NAME DATE AVAILABILITY OF FUNDS APPROVAL: ( W/02 ATE FLA. DEPT. OF TRANS. LEGAL REVIEW: DATE t � � EXHIBIT "A" SCOPE OF SERVICES Financial Management Number: 431390- 1 -58 -01 SR 29 (Main Street) FROM E. JEFFERSON AVENUE TO N. 91h STREET The purpose of this Exhibit is to describe the scope of work and the responsibilities of the Collier County in connection with the construction of improvements at directional median openings on SR 29 (Main Street) from East Jefferson Avenue to North 9th Street. The project will include clearing, grubbing, earthwork, grading, erosion control and restoration necessary for the median improvements. Associated safety and drainage improvements will also be addressed, as appropriate. The general objective is for Collier County to provide contract administration, management services, construction engineering inspection services and quality acceptance reviews of all work associated with the construction of the associated improvements. The services performed shall be in accordance with all applicable Florida Department of Transportation manuals, guidelines and specifications. Deliverables included in the Scope of Services are as follows: 1. Removal of the existing Quik -Curb and construction of variable width traffic separators at five directional median openings: a. East of N. 2 "d Street b. South 4'4 Street c. North 5th Street d. South 6th Street e. North 6th Street 2. Provide adequate temporary and permanent erosion control 3. Construct drainage system improvements appropriate for the median modifications 4. Maintain traffic on SR 29 during construction. 5. Provide, upon completion of construction, Final As -built Construction Plans, signed and seated by a Professional Engineer, registered in the State of Florida 6. Provide Construction Engineering and Inspection (CEI) and Quality Assurance Engineering. 7. Coordinate construction activities with other construction projects that are impacted by or impact this project. This includes projects under the jurisdiction of local governments or other regional and state agencies. Page 1 of 1 Exhibit "B" ESTIMATED SCHEDULE OF FUNDING Financial Management Number: 431390 1 SS 01 By and through this Joint Participation Agreement with the LOCAL GOVERNMENT, the DEPARTMENT agrees to reimburse the LOCAL GOVERNMENT up to, but not to exceed $61,947.00 (Sixty -One Thousand Nine Hundred Forty -Seven Dollars) for actual costs incurred on this Project, excluding LOCAL GOVERNMENT overhead. Remainder of page intentionally blank Page 1 of 1 EXHIBIT "C" ESTIMATED PROJECT PRODUCTION SCHEDULE Financial Management Number: 431390 158 01 • Actual Construction to run from c <. f ;DUI and be completed by be c_ I Ad/ nk 1486 14 P6 EXHIBIT "D" TERMS A CONDITIONS OF CONSTRUCTION 1. The LOCAL GOVERNMENT is authorized, subject to the conditions set forth herein, to enter the DEPARTMENT'S Right-of-way to perform all activities necessary for the construction of the Project (as described more fully in Exhibit "A'). The Project shall be constructed in accordance with construction plans and specifications to be approved by the DEPARTMENT and consistent with the requirements of the DEPARTMENT. The plans shall include an appropriate plan for maintenance of traffic. Should any significant (as defined by §4- 3 of Standard Specifications for Road and Bridge Construction, 2010, and as amended from time to time) changes to the plans be required during construction of the Project, the LOCAL GOVERNMENT shall be required to notify the DEPARTMENT of the changes and receive approval from the DEPARTMENT prior to the changes being constructed. The DEPARTMENT reserves the right to adjust the plans to meet the requirements of permits. The LOCAL GOVERNMENT shall be responsible to maintain the area of the Project at all times during construction of the Project. All payment and performance bonds shall name the DEPARTMENT as an additional oblige. All warranties on any product or material used in construction of said Project shall be in favor of the DEPARTMENT. The LOCAL GOVERNMENT shall assure that the Engineer of Record performs all necessary post - design services that may be required. 2. The LOCAL GOVERNMENT shall have the affirmative responsibility to locate all existing utilities, both aerial and underground and that all utility locations shall be represented on the construction plans. All utility conflicts shall be fully resolved directly with the applicable utility. The LOCAL GOVERNMENT shall be obligated to design around any utility installation for which the conflict cannot be resolved. Said utility work shall be deemed to be undertaken on behalf of and for the benefit of the DEPARTMENT and the LOCAL GOVERNMENT shall assure that utility work schedules are obtained for the Project. 3. The work performed pursuant to this Agreement may require authorization under the Clean Water Act, by the U.S. Environmental Protection Agency for Storm Water Discharges from construction sites. The LOCAL GOVERNMENT is responsible for obtaining the National Pollutant Discharge Elimination System Permit and all other necessary permits for construction of the Project. When applicable, such permits will be processed in the name of the DEPARTMENT; however, in such event, the LOCAL GOVERNMENT will comply with all terms and conditions of such permit in construction of the subject facilities. 4. This Agreement shall act to supersede the normal requirements of the LOCAL GOVERNMENT to secure separate DEPARTMENT permits for drive -way connection, right - of -way utilization, storm -water discharge and utilities and this Agreement is deemed to constitute such permits. 5. It is expressly agreed by the parties that this Agreement creates a permissive use only and that neither the granting of the permission herein to use DEPARTMENT and /or LOCAL GOVERNMENT right -of -way nor the placing of facilities upon DEPARTMENT and /or Page 1 of 3 1486 LOCAL GOVERNMENT land shall operate to create or vest any property right in the LOCAL GOVERNMENT except as otherwise provided in separate agreements. 6. The DEPARTMENT shall appoint and authorize a single individual to serve as the DEPARTMENT'S representative to coordinate and manage the DEPARTMENT review of LOCAL GOVERNMENT activities pursuant to this Agreement. The LOCAL GOVERNMENT shall provide a current construction schedule to the DEARTMENT'S representative and shall notify the representative at least 48 hours in advance of starting proposed work and again immediately upon completion of work. 7. The LOCAL GOVERNMENT shall hire a DEPARTMENT prequalified contractor using the LOCAL GOVERNMENT'S normal bid procedures to perform the construction work for the Project. 8. The LOCAL GOVERNMENT shall hire a DEPARTMENT qualified CET firm to perform Verification Testing in accord with the 2010 Standard Specifications for Road and Bridge Construction, and as amended from time to time. The DEPARTMENT shall have the right, but not the obligation, to perform independent testing from time to time during the course of construction of the Project. The CEI firm shall not be the same firm as the Engineer of Record. 9. The LOCAL GOVERNMENT shall require the LOCAL GOVERNMENT'S contractor to post a bond in accordance with Section 337.18, Florida Statutes. 10. The LOCAL GOVERNMENT shall not modify the intent of the design plans or the maintenance of traffic concept without appropriate submission by the Engineer of Record (the "Engineer ") and approval by the DEPARTMENT. Provided, however, in the event of an emergency, the LOCAL GOVERNMENT shall immediately make any necessary changes and notify the DEPARTMENT and the Engineer of Record after the modifications. 11. The DEPARTMENT may request and shall be granted a conference with the LOCAL GOVERNMENT and at the LOCAL GOVERNMENT'S option, the LOCAL GOVERNMENT'S CEI firm, to discuss any part of the Project activities that the DEPARTMENT determines to be inconsistent with the approved design plans and specifications. The LOCAL GOVERNMENT will monitor the corrective action and provide the DEPARTMENT status reports at such intervals as are reasonable, based on the corrective action undertaken, and the DEPARTMENT may, but is not obligated to, review independently the progress of the corrective action. Provided however, if the DEPARTMENT determines a condition exists which threatens the public's safety, the DEPARTMENT may, at its discretion, issue an immediate stop work order. 12. The LOCAL GOVERNMENT shall have the continuous obligation to monitor the maintenance of traffic and construction operation during the course of the Project so that the safe and efficient movement of the traveling public is maintained. The LOCAL GOVERNMENT is fiirther obligated to make such changes to the maintenance of traffic plans as may be necessary. During construction, the LOCAL GOVERNMENT shall take measures, including the placing and display of safety devices that are necessary in order to safely conduct the public through the Project area in accordance with the latest and current version of the Page 2 of r • Federal Highway Administration Manual on Uniform Traffic Control Devices for Streets and Highways, and the DEPARTMENT'S 2010 Standard Specifications for Road and Bridge construction and the DEPARTMENT'S 2010 Roadway and Traffic Design Standards, and as those sources may be amended from time to time. The LOCAL GOVERNMENT may assign the responsibility of this paragraph to the Contractor or its' CEI for the construction of the Project. 13. Prior to the Project bidding, the LOCAL GOVERNMENT shall provide a project schedule that includes, at a minimum, the date the Project will be advertised for bid, the bid opening date, the award date and the date of the preconstruction conference. 14. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the DEPARTMENT'S right, title and interest in the land to be entered upon and used by the LOCAL GOVERNMENT. Any additional right or privilege required to undertake and to complete construction of the Project shall be secured by the LOCAL GOVERNMENT. 15. Upon completion of the work in accord with the Plans, the LOCAL GOVERNMENT shall furnish a set of "as- built" plans certified by the Engineer of Record /CEI that the necessary improvements have been completed in accordance with the Plans as the same may be modified in accord with the terms of this Agreement. This certification shall include a statement that necessary inspections, tests, and physical measurements have been made, and that all materials entering into the work conform to the Plans, conform to the applicable specifications contained in the Standard Specifications for Road and Bridge Construction, 2010 edition as amended, or otherwise conform to or meet generally accepted professional practices. Additionally, the LOCAL GOVERNMENT shall assure that all post construction survey monumentation required by Florida Statutes is completed and evidence of such is provided to the DEPARTMENT in a manner acceptable to the DEPARTMENT. Upon acceptance of right -of -way documents, then the Project shall be deemed accepted by and turned over to the DEPARTMENT. 16. In the event contaminated soil is encountered by the LOCAL GOVERNMENT or anyone within the DEPARTMENT right of way, the LOCAL GOVERNMENT shall immediately cease work and notify the DEPARTMENT. The DEPARTMENT shall coordinate with the appropriate agencies and notify the LOCAL GOVERNMENT of any required action related thereto. 17. It is acknowledged by the parties that construction plans and specifications are still being prepared by the LOCAL GOVERNMENT as of the date of this Agreement. Construction of the Project will not commence until the.DEPARTMENT has approved the construction plans and specifications as provided for in Paragraph 1 and all required right -of -way has been properly obtained and certified (if applicable) as such by the DEPARTMENT's Right of Way Manager. 18. If applicable, the LOCAL GOVERNMENT shall assure that load ratings are submitted on any vehicular bridge prior to the final submission of the structure plans for DEPARTMENT review. Structures shall not be opened to traffic until a signed and sealed final bridge load rating that meets the Florida legal loads standard is complete. Page 3 of 14 B6 EXHIBIT "E" NOTICE OF COMPLETION JOINT PARTICIPATION AGREEMENT Between THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION And COLLIER COUNTY PROJECT DESCRIPTION: SR 29 (Main Street) from Jefferson Avenue to N 9'h Street FINANCIAL MANAGEMENT ID# 431390 158 01 In accordance with the Terms and Conditions of the JOINT PARTICIPATION AGREEMENT, the undersigned hereby provides notification that the work authorized by this Agreement is complete as of _ . 20 By: Name: Title: ENGINEER'S CERTIFICATION OF COMPLIANCE In accordance with the Terms and Conditions of the JOINT PARTICIPATION AGREEMENT, the undersigned hereby certifies that all work which originally required certification by a Professional Engineer has been completed in compliance with the Project construction plans and specifications. If any deviations have been made from the approved plans, a list of all deviations, along with an explanation that justifies the reason to accept each deviation, will be attached to this Certification. Also, with submittal of this certification, the LOCAL GOVERNMENT shall furnish the DEPARTMENT a set of "as- built" plans certified by the Engineer of Record /CEI. By: P.E. SEAL: Name: Date: Page I of 1 1486 EXHIBIT "F" FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Federal Program (list r, ederal agency, Catalog of I%ederal Domestic Assistance title and mmtbe)) - $ (amount) COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDE L R ES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: Federal Program: List applicable compliance requirements as follows: 1. F st applicable compliance requirement (e.g., what set- vic a pose aces Hurst be used fo►). 2. Second applicable compliance requirement (e.g., gibt tty r uire eats for recipients of Cite i- esources). 3. Etc. STATE RESOURCES W U TO THFO A EME CONSIST OF JUL FOLLOWING: $(010:1116 State Projec list awa ng agency, Catalog of State Financial Assistance title and mtmbei) - $ (amoto ) REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURS TO THIS AGREEMENT ARE AS FOLLOWS: Page 1 of 1