Backup Documents 05/08/2012 Item #16D11ORIGINAL DOCUMENTS CHECKLIST & ROUTI G 5L
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SEMA)DJ
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception ofthe Chairman's signature, draw a line through routing lines #1 through #4, complete the checklist, and forward to Ian Mitchell (line #6).
Route to Addressee(s)
List in muting order
Office
Initials
Date
1. Colleen Green, Assistant County
Attorney
County Attorney
(Initial)
Applicable)
2.
5/8/2012
Agenda Item Number
16.D.I I
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4.
Memorandum of Understanding
Number of Original
I
5. Ian Mitchell, Executive Manager
to the BCC
Board of County Commissioners
Documents Attached
5 �Z-
6. Minutes and Records
1 Clerk of Court's Office
5'k4 /(z-
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Barry Williams
Phone Number
239 - 252 -4035
Contact
appropriate.
(Initial)
Applicable)
Agenda Date Item was
5/8/2012
Agenda Item Number
16.D.I I
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Memorandum of Understanding
Number of Original
I
Attached
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms! County Forms/ BCC Forms/ Original Documents Pouting Slip, Revised 6 -15 -2011
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
C ffi �
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
Is the Chairman's original signature required?
3.
All handwritten strike- throughs and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board.
4.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date, whichever is applicable.
IAA
5.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
6.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mithchell in the BCC office within 24 hours of BCC approval.
r,,,,,/
Some documents are time sensitive and require forwarding to Tallahassee within a certain
O &
time frame or the BCC's actions are nullified. Be w of your deadlines!
7.
The document was approved by the BCC on (enter date) and all changes
N/A is not
made during the meeting have been incorporatd(f ih the attached document. The
an option
County Attorney's Office has reviewed the changes, if applicable.
for line 6.
I: Forms! County Forms/ BCC Forms/ Original Documents Pouting Slip, Revised 6 -15 -2011
16D11
MEMORANDUM
Date: May 25, 2012
To: Barry Williams, Director
Parks and Recreation Department
From: Ann Jennejohn, Deputy Clerk
Board Minutes & Records Department
Re: A Memorandum of Understanding (MOU) with the
SWFL Workforce Development Board, Inc. for participation
in the Immokalee Out -Of- School Time Initiative Program
Attached for your records is a copy of the MOU referenced above (Item #16D11)
approved by the Board of County Commissioners on May 8, 2012.
The original will be held in the Minutes and Records Department with the Board's
Official Records.
If you have any questions, please feel free to contact me at 252 -8406.
Thank you.
Attachment
.. 16011
W FDB, Park ,RecreationS ammer2Q I?
MEMORANDUM OF UNDERSTANDING
between
THE SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD, INC.
and
COLLIER COUNTY PARKS AND RECREATION DEPARTMENT
FOR THE DELIVERY OF
2012 SUMMER CAMP
IMMOKALEE OUT -OF- SCHOOL TwE INITIATIVE
IN COLLIER COUNTY
This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development
Board, Inc. (hereinafter referred,to as the "Workforce Board ") and Collier County Parks and Recreation
Department (hereinafter referred to as the "Parks and Recreation).
I. Purpose
The purpose of this Memorandum of Understanding is to support the implementation of the Immokalee Out -of-
School Time Initiative (IOSTP)in Collier County, Florida, in a 2012 Summer Project to provide up to 50
students with summer camp and tutoring experience.
II. Services to be Provided by Parks and Recreation
The Parks and Recreation agrees to:
A. Provide up to fifty (50) students with a 9 -week (5 days a week) summer program at a cost of
S 13.20 /per student/per day and to include appropriate snacks/meals and field trips;
B. Collaborate with the IOSTP to include IOSTP provided academic tutoring in student schedules;
C. Maintain usual and customary records to be available upon request;
D. Participate in Advisory Council to provide reports and updates and to offer programmatic
suggestions;
E. Submit in writing any and all proposed changes in program to Workforce Board for written approval
prior to implementation;
F. Submit to the Workforce Board invoices for its services rendered to include materials /supplies,
personnel. Such invoices may be computer - generated and may be in electronic, facsimile, or paper
format; and,
G. Submit final invoice no later than September 15, 2012. Failure to submit final invoice and
report by September 15, 2012, will constitute breach of contract and may result in the
forfeiture of all or partial funding.
Page 1 of 3
I_ 16D11-.
WFDB ParksRecreationSummer2012
III.Services to be Provided by the Workforce Board
The Workforce Board agrees to:
A. Provide fiscal services to the Parks and Recreation as necessary to support the implementation of the
2012 Summer IOSTP;
B. Provide fund reimbursement within thirty (30) days of receipt of invoice; funding is not to exceed
the total amount of: $30,375.00 during Summer 2012; and,
C. Provide one Project Coordinator to assist Parks and Recreation in the full implementation of the
IOSTP 2012 Summer Project.
IV.General Conditions
A. The Parks and Recreation and its representative signing this document attest that:
1. Parks and Recreation as an organization in part or as a whole is not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by
any federal department or agency; and,
2. Parks and Recreation or any of its agents are not suspended or debarred or otherwise excluded from
receiving Federal funds.
B. Parks and Recreation and the Workforce Board agree that:
1. Each party is solely responsible for the negligent acts or willful omissions of its own designated
agents and agrees to hold the other parties harmless against any claim or suit, including all costs and
attorney's fees arising from the act, omission, or negligence of its own officers, agents, volunteers or
employees,including,but not limited to, claims or suits based on allegations of discrimination on the
basis of race,creed,color,national origin, gender,age, sexual orientation,or disability;
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents
only to the extent allowed by§ 768.28, Florida Statutes;
3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such records shall be used only for purposes allowed under § 1002.22,
Florida Statutes,and shall be shared only with written parental permission; and
4. Each party commits to support the other in its implementation and to work collaboratively with the
other and in consultation with the Florida Department of Education program office if any changes,
adjustments, or improvements to this arrangement become necessary or desirable.
V.Duration of Memorandum of Understanding
This Memorandum of Agreement shall begin when signed by all parties and shall end on August 31, 2012,
except as provided in Article V ("Termination") of this Memorandum of Understanding. It is understood that
this agreement may be amended during the program year at the direction of the Florida Department of
Education or as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both
parties.
Page 2 of 3
16D11
u FDBiPark.,Rccrea[ionSunimer2Ol2
VI. Termination
Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made
herein upon no less than thirty (30) days advance notice to each of the other parties. In the event of termination
by either party, payment will be made by the Workforce Development Board to Parks and Recreation for
services rendered through the effective date of termination.
In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in
the spaces provided.
Fred W. Coyle, Chairperson
Collier County Board of County Commissioners
Approved as to form & legal sufficiency
U994ZO 5
Is I
Z Collee Greene,
Date Assistant County Attorney
Joe Pat o, Executive Director Date
South w st Florida Workforce Development Board, Inc.
Page 3 of 3
ATTEST,
DWIGHT E.
MW% /,
Item #�
Agenda
Date
Z
o�a 5
! ---- 1
41