Backup Documents 05/08/2012 Item #11EORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 11E
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exrention of the C:hsirman's cignahire_ draw a line through routine lines # I through #4, complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s)
List in routing order)
Office
Initials
Date
1.Jennifer B. White
County Attorney
(Initial)
2. Ian Mitchell, Isor cc
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Board of County Commissioners
Agenda Item Number
1Q
3. Minutes and Records
Clerk of Court's Office
4.
Amendments to Subrecipient Agreement for
Number of Original
5.
Big Cypress Housing Corporation
Documents Attached
oNJ
�s-
6.
contracts, agreements, etc. that have been fully executed by all parties except the BCC
PRIMARY CONTACT INFORMATION
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g�
F- r
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item
Name of Primary Staff
Rosa Munoz, Grants Coordinator
Phone Number
252 -5713
Contact
appropriate.
(Initial)
Applicable)
Agenda Date Item was
May 8, 2012
Agenda Item Number
•44 B' I t E
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Amendments to Subrecipient Agreement for
Number of Original
Attached
Big Cypress Housing Corporation
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
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signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
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Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
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document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
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signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
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should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on May 8, 2012 (enter date) and all changes
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made during the meeting have been incorporated in the attached document. The
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County Attorney's Office has reviewed the changes, if applicable.
liit8.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
11 1
MEMORANDUM
Date: May 11, 2012
To: Rosa Munoz, Grants Mgmt. Coordinator
Housing, Human & Veteran Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Amendment #I to the Agreement between Collier County &
Big Cypress Housing Corporation
HUD Grant #B- 09 -UY -12 -0016
Catalog of Federal Domestic Assistance #14.2536
Big Cypress Housing Corporation — "Energy Efficiency
Improvements"
Attached please find an original copy of amendment #1 for agreement for the
item referenced above (Agenda Item #11E), approved by the Board of County
Commissioners on Tuesday, May 8, 2012.
The Minutes & Records Department will hold the second original of the
agreement as part of the Board's Official Records.
If you have any questions, please feel free to contact me at 252 -7240.
Thank you.
I I E 1
Amendment No. 1 to the Agreement
Between Collier County and
"Big Cypress Housing Corporation
Energy Efficiency Improvements"
CDBG -R 09 -06
Catalog of Federal Domestic Assistance # 14.253
HUD Grant # B- 09 -UY -12 -0016
Tu7c A1%4VV"M1W1V9P Anf, -A k6� A d ?01? to the nhnve- referenced
Agreement shall be by and between the parties to the original Agreement between Big Cypress
Housing Corporation" a private not - for - profit corporation existing under the laws of the State of
Florida, having its principal office at 19308 SW 380th Street, Florida City, Florida 33034, and its
Federal Tax Identification number as 65- 1067124 & DUNS #064723252, ( "SUBRECIPIENT "), and
Collier County, a political subdivision of the State of Florida, (to be referred to as "COUNTY. ")
RE: Contract HUD Grant # B- 09 -UY -12 -0016 CDBG- R09 -06, IDIS #400, "Big Cypress Housing
Corporation Energy Efficient Improvements Project."
The following change to the above referenced Agreement has been mutually agreed to by the
Subrecipient and the County. The additions to the existing language in the Agreement are shown
herein by underlining; deletions from the Agreement are shown by stfik° +i.,.,,,,,.r.�
EXHIBIT "A"
SCOPE OF SERVICES
CDBG -R
BIG CYPRESS HOUSING CORPORATION
ENERGY EFFICIENCY IMPROVEMENTS
HUD Grant # B- 09 -UY -12 -0016
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
Big Cypress Housing Corporation (BCHC) proposes to use Community Development Block Grant -
Recovery Act (CDBG -R) reprogrammed funds for energy improvements at Main Street Village (MSV)
and Eden Gardens Apartments in Immokalee, FL. $467,788 in Federal American Recovery and
Reinvestment Act (ARRA) funds will be used for:
Main Street Village: materials and installation of a minimum of 331 Energy Star Ceiling Fans with
Light Kits in approximately 79 units, permits, materials and installation of 16 -SEER or higher A/C
Units in a minimum of 69 68 units and 1 office. Funding will also be used for part-time salary and
fringe benefits of the Construction Project Manager who will oversee all of the energy efficiency
improvements. This funding will benefit approximately 79 households /approximately 315 persons in the
Main Street Village Apartments.
Amendment No. I CDBG -R 09 -06
Big Cypress Housing Corporation
Energy Efficient Improvements Project
Page 2 of 4
Eden Gardens: materials and installation of a minimum of 190 Energy Star Ceiling Fans with Light
Kits in approximately 51 units and 1 office, and installation of a 2-W solar powered security street light.
Funding will also be used for salary and fringe benefits of the Construction Project Manager. This
funding will benefit approximately 51 households /approximately 175 persons in the Eden Gardens
Apartments. The detailed project scope will be contained in the schedule of values awarded the
project's construction contract. The project construction contract will include details sufficient to
document the number, amount, and costs associated with all activities.
HE
The project activities will meet the U.S. Department of Housing and Urban Development's national
objective to benefit low and moderate income persons.
Collier County Housing, Human and Veteran Services is using CDBG -R funds in the amount of FOUR
HUNDRED SIXTY SEVEN THOUSAND, SEVEN HUNDRED EIGHTY -EIGHT DOLLARS
($467,788.00) for this CDBG -R project.
The Subrecipient will be responsible for submitting the following to HHVS:
a. If applicable any ARRA reports required.
b. If applicable, Implementation of "Buy American" initiative.
B. BUDGET: -Main Street Village and Eden Gardens Energy Improvements
Line Item Description
CDBG -R Funds
Reimbursement Revised Amounts
Salary & Benefits
PT- Construction Project Manager @ $38.50 Hr $ 23,620.00
X 552 Project Hours
Total
Permits, materials and installation of Energy Star 4 19,168.00
A/C units, Ceiling Fans and materials at MSV
and
Installation of solar — powered security street light 25,000.00
and ceiling fans at Eden Gardens
$467,788.00
$ 444,168.00
Clarifications to the quantity and types of work to be conducted under Exhibit A will be made upon
receipt of bids by the SUBCONTRACTOR and review by HHVS. All clarifications to the budget line
items will be processed by a Change by Letter, Exhibit A -1, and made an integral component of this
Agreement.
C. PROJECT MILESTONE SCHEDULE
The following Project Work Plan is in effect for program monitoring requirements only and as
such, is not intended to be used as a payment schedule.
Date
Start
Date
End
Revised
Date End
Work Plan
04/2011
0$/2011
10/31/2011
Hire PT Project Manager
Amendment No. 1 CDBG -R 09 -06
Big Cypress Housing Corporation
Energy Efficient Improvements Project
Page 3 of 4
11 1
04/2011
1
10/31/2011
Procure /Purchase Energy Star A/C Units and
Coiling Fans -� associated materials
04/2011
08Q011
11/2011
Award A/C Contract(s)
04/2011
09/2011
12/2011
Apply for Permits
04/2011
03/2012
Install and Complete Installation of A/C's
04/2011
06/2012
Procure /Purchase Energy Star Ceiling Fans et
al and solar powered street light
04/2011
4212014
08/2012
Install and Complete installation of
Ceiling Fans and solar powered
street light
Please note that if any of these activities exceed the timelines by two months a revised work
schedule must be submitted to HHYS.
The Subrecipient agrees that this amends the original Agreement. All other terms and conditions of the
Agreement shall remain in force.
SIGNATURE PAGE TO FOLLOW
REMAINDER OF PAGE LEFT INTENTIONALLY BLANK
Amendment No. I CDBG -R 09 -06
Big Cypress Housing Corporation
Energy Efficient Improvements Project
Page 4 of 4
11E I
IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY have signed Amendment No. 1 to the
Agreement as of the date first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS
D,W4GHT E. B OCK, CLERK OF COLLIER COUNTY, FLORIDA
By:
FRED W. COYLE, CHAI AN
Dated: i .J
First Witness
X11,4
Type /print witness name
Second Witness
Type /print wi ess n-WXe
Big Cypress Housing Corporation
C
xirx, rresiaent �rrint iN arne)
Approved as to form and legal sufficiency:
Jennife B. White
Assistant County Attorney