Backup Documents 04/24/2012 Item #16F 4ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16F4
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
\wlc:h to oti_ninal doCtIIIWt1t ( )ri2inal docunicnt,'hould he hared delis crud It, t71c Board I, flicc. t he comljlcicd r.auin-,Iih xid ojieinul documcni, atc to hr
IUrUardcd to Ihr llca, onh after the I3o.jrd ha, taken action on the acm.l
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
..r:......L'rt.e !'1..,.....u.. ter... .l—, 4 li— rhr.. oh —ti— 1;.. c A 1 thrn ah BA 11n to the nh —klict nnd fnrwnrri to Cite Filcnn (line *'i)
Route to Addressee(s)
List in routing order
Office
Initials
Date
1.
appropriate
(Initial)
Applicable)
2.
4/24/12
Agenda Item Number
16F
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4.
Resolution ao a
Number of Original
1
5. Ian Mitchell, Executive Manager
Board of County Commissioners
Documents Attached
11 Z
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
;1— �
Name of Primary Staff
Barbetta Hutchinson
Phone Number
252 -8973
Contact
appropriate
(Initial)
Applicable)
Agenda Date Item was
4/24/12
Agenda Item Number
16F
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Resolution ao a
Number of Original
1
Attached
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
INSTRITCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
Yes
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
Yes
document or the final negotiated contract date whichever is applicable
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
Yes
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
Yes
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC 4/24/12 and all changes made during the
Yes
meeting have been incorporated in the attached document. The County Attorney's
IP
Office has reviewed the changes, if applicable.
I
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
16F4
MEMORANDUM
Date: April 30, 2012
To: Barbetta Hutchinson, Executive Secretary
County Manager's Office
From: Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re: Resolution 2012 -67 /Budget Amendment
Attached for your records is a copy of the Resolution referenced above,
(Item #16F4) adopted by the Board of County Commissioners on Tuesday,
April 24, 2012.
If you have any questions, please feel free to contact me at 252 -8411.
Thank you.
Attachment
RESOLUTION NO. 12- 6 7
A RESOLUTION PURSUANT TO SECTION 129.06(2), FLORIDA STATUTES,
TO AMEND THE BUDGET FOR THE 2011 -12 FISCAL YEAR.
16F4
WHEREAS, Section 129.06(2), Florida Statutes, provides that the Board of County Commissioners (hereinafter also referred to as "Board ") at any
time within a fiscal year may amend a budget for that year, and provides the procedures therefore; and
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments which provide for but are not
limited to: revenue from grants, donations or contributions, or insurance proceeds for a designated purpose; and
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments where increased receipts for enterprise or
proprietary funds received for a particular purpose may be appropriated and expended for that purpose.
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments where reserve for future construction and
improvements are appropriated for the purposes for which the reserve was made; and
WHEREAS, the Board has determined that it is appropriate to amend the Budget for Fiscal Year 2011 -12 by resolution pursuant to Section 129.06,
Florida Statutes.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the budget
amendments to the FY 2011 -12. Budget described below are approved and hereby adopted and the FY 2011 -12 Budget is so amended.
BUDGET
INCREASE
INCREASE INCREASE
AMENDMENT
(DECREASE)
(DECREASE) (DECREASE) EXPLANATION FOR
FUND NUMBER
RECEIPT
EXPENDITURE RESERVES APPROPRIATION
707 12 -234 (4/10/12 -16D5)
$182,655
$182,655 Recognize funds from DCF to continue substance abuse program.
Human Services Grant
713 12 -235 (4/10/12 -16F7) $19,000 $19,000 Recognize funds from Homeland Security for Emergency Training.
County Manager Grant
713 12 -236 (4/10/12 -16F8) $20,000 $20,000 Recognize funds from Homeland Security for Emergency Training.
County Manager Grant
BE IT FURTHER RESOLVED that the Clerk is hereby ordered and directed to spread this Resolution in full among the minutes of this meeting for permanent
record in his office.
n
This Resolu is 1tho d'd* 24th day of April, 2012, after motion, second and majority vote.
ON
ATTEST: :' F ?� BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BR6CK,.0erk COLLIER COUNTY, FLORIDA
)By By:
PUTY C Fred W. Coyle, Chairman
.. 1 A atirii
Item #
Rising ]PQ Jeffrey cow D
, ounty Attorney ate a
Date
Date 3� Z
Recd
a
Deputy Clerk