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Backup Documents 04/24/2012 Item #16A 4ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE 16A4 Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exception of the Chairman's signature, draw a line through routing lines # 1 through #4, complete the checklist, and forward to Sue Filson (line #5). Route to Addressee(s) (List in routing order) Office Initials Date 1. Judy Puig GMD Planning & Regulation/Operations (Initial) a �Z 2. Original document has been signed/initialed for legal sufficiency. (All documents to be VV 3. S Z, Z K i 4. 7E— ao,a -6 b -SD L. Number of Original 5 Ian Mitchell, Supervisor, BCC Office Board of County Commissioners Documents Attached % �` 2�- Z 6. Minutes and Records Clerk of Court's Office 1 L PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item.) Name of Primary Staff ) Phone Number X Contact . a (Initial) Applicable) Agenda Date Item was Original document has been signed/initialed for legal sufficiency. (All documents to be Agenda Item Number Approved b the BCC S Z, Z K i Type of Document 7E— ao,a -6 b -SD L. Number of Original Attached F— -- ,z 111 Documents Attached INSTRUCTIONS & CHECKLIST I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05 Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not ap ro riate. (Initial) Applicable) 1. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully executed by all parties except the BCC 1 L Chairman and Clerk to the Board and possibly State Officials.) 2. All handwritten strike - through and revisions have been initialed by the County Attorney's .� Office and all other parties except the BCC Chairman and the Clerk to the Board 3. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. 4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. 5. In most cases (some contracts are an exception), the original document and this routing slip should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 6. The document was approved by the BCC on a 2— (enter date) and all changes made during the meeting have been incorporated ih the attached document. The c County Attorne 's Office has reviewed the changes, if applicable. I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05 16A4 ' MEMORANDUM Date: April 30, 2012 To: John Houldsworth, Senior Engineer Engineering Services Department From: Teresa Polaski, Deputy Clerk Minutes & Records Department Re: Resolution 2012 -66: Sanctuary Pointe @ Sterling Oaks Attached for your records is a copy of the document referenced above (Agenda Item #16A4) adopted by the Board of County Commissioners on Tuesday, April 24, 2012. If you should have any questions, please feel free to contact me at 252 -8411. Thank you. Attachment (1) 16A4 RESOLUTION NO. 12- 6 6 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA AUTHORIZING FINAL ACCEPTANCE OF CERTAIN ROADWAY AND DRAINAGE IMPROVEMENTS IN SANCTUARY POINTE AT STERLING OAKS ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 34, PAGES 100 THROUGH 101; RELEASE OF THE MAINTENANCE SECURITY; AND ACCEPTANCE OF THE PLAT DEDICATIONS WHEREAS, the Board of County Commissioners of Collier County, Florida, on September 14, 1999, approved the plat of Sanctuary Pointe at Sterling Oaks for recording; and WHEREAS, the Developer has constructed and maintained the roadway and drainage improvements in accordance with the approved plans and specifications as required by the Land Development Code (Collier County Ordinance No. 04 -41, as amended); and WHEREAS, the Developer is requesting final acceptance of the roadway and drainage improvements and release of his maintenance security; and WHEREAS, the Land Development Services Department has inspected the roadway and drainage improvements, and is recommending final approval of said facilities. IOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that final acceptance is hereby granted for those roadway and drainage improvements in Sanctuary Pointe at Sterling Oaks, pursuant to the plat thereof recorded in Plat Book 34, pages 100 through 101, and the Clerk is hereby authorized to release the maintenance security. 16A4 BE IT FURTHER RESOLVED AND ORDERED that the roadway and drainage improvements within Sanctuary Pointe at Sterling Oaks will be maintained privately in the future by the Sterling Oaks Community Association and Club, Inc., and will not be the responsibility of Collier County; and Collier County hereby accepts the easement dedications made on the plat. This Resolution adopted after motion, second and majority vote favoring same, this -,Q44-- day of , 2012. DATE: q 3� o^iC71� ATTEST: DW GHg8' °'2K, CLERK 1<tilt' as t }tt r k; Approvgoas, .taf rm and legal sufficiency: Steven T. Williams 51P 120 - Assistant Collier County Attorney BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: FRED W. COYLE, CHAIRMAN Item # Agenda e`� Date Re4 t� l R