Backup Documents 04/24/2012 Item #11EORIGINAL DOCUMENTS CHECKLIST & ROUTING 1I1
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Office
Initials
Date
1.
appropriate.
(Initial)
Applicable)
2.
4/24/12
Agenda Item Number
11 -E
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4. Jennifer B. White, Asst. County Attorney
County Attorney
JBW
5/1/12
5. Ian Mitchell, Executive Manager BCC
Board of County Commissioners
Documents Attached
tt ��
12
6. Minutes and Records
Clerk of Court's Office
?m
4y r(2
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell needs to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Nicole Parker, Procurement Specialist
Phone Number
252 -4270
Contact
appropriate.
(Initial)
Applicable)
Agenda Date Item was
4/24/12
Agenda Item Number
11 -E
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Work Order (Contract 08 -5011)
Number of Original
One
Attached
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
08- MGR - 00132/33
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1.
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6.
The document was approved by the BCC on 4/24/12 and all changes made during the
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meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
08- MGR - 00132/33
1!E 'It ;A
MEMORANDUM
Date: May 4, 2012
To: Nicole Parker, Purchasing Technician
Purchasing Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Contract #08- 5011 -60: Work Order for Underground Utility
Construction Services for Projects #70045 & #73045 required
for the Davis Boulevard Road Widening Project
Contractor: Haskins, Inc.
Attached is a copy of the document referenced above, (Item #11E) approved
by the Board of County Commissioners on April 24, 2012.
The original will be held on file in the Minutes and Record's Department for
the Board's Official Record.
If you have any questions, please contact me at 252 -8406.
Thank you.
Attachment
4/24/2012
11E
EXECUTIVE SUMMARY
Recommendation to approve a work order in the amount of $648,324.35 to Haskins, Inc., for
construction tasks set forth in Request for Quotation 08- 5011 -60, Davis Boulevard from Santa
Barbara Boulevard to Radio Road.
OBJECTIVE: To minimize disruptions to services during the relocation of water and wastewater
underground infrastructure associated with the construction of an important road improvement
project.
CONSIDERATIONS: On June 24, 2008, as Agenda Item 10G, the Board of County
Commissioner (Board) adopted the 2008 Water and Wastewater Master Plan Updates that
identified the need to relocate utility infrastructure in coordination with Florida Department of
Transportation (FDOT) road improvement projects. The. scope of work for Projects 70045 and
73045 is consistent with the 2010 Water and Wastewater CIP Updates as identified in the 2011
User Fee Rate Study.
On March 27, 2012, Agenda Item 16C3, the Board approved a Utility Work Agreement with the
FDOT for the Collier County Water -Sewer District to perform required utility relocations ahead
of the FDOT road widening construction project. The scope of work for the project includes
relocating approximately 3,600 feet of wastewater force main, and 2,000 feet of water main. To
expedite the project, the following piping and other materials are being purchased separately and
in advance, for an additional $150,723.25.
1.
1,520 feet of 16" PVC
6.
500 feet of 16" HDPE
2.
240 feet of 16" DI
7.
350 feet of 18" HDPE
3.
720 feet of 4" HDPE
8.
300 feet of 20" HDPE
4.
960 feet of 8" HDPE
9.
16 Plug Valves
5.
320 feet of 10" HDPE
Request for Quotation 08- 5011 -60, Davis Boulevard from Santa Barbara Boulevard to Radio
Road, was electronically distributed to the five vendors of the Fixed -Term Underground Utilities
Contract 08 -5011 on March 15, 2012. All five vendors submitted quotations by the April 6,
2012, deadline. The quotations are summarized in the table below.
Firm Total $
Haskins, Inc.
$
648,324.35
Quality Enterprises
$
673,448.87
Kyle Construction
$
708,120.55
DN Higgins
$
746,299.40
Mitchell & Stark
$
917,107.75
The engineer's estimate of probable construction cost was $514,965.75 (not including the
material listed above being purchased in advance). Staff reviewed the quotations and determined
Packet Page -792-
4/24/2012 1 1 M'
Haskins, Inc., the lowest qualified and responsive bidder at 26% percent above the engineer's
total cost estimate. Attachment 1 is a letter dated April 9, 2012, from the project design
professional, Johnson Engineering, Inc., explaining that its estimate did not take into account the
shortened schedule for construction from 450 days to 90 days due to the utilities relocations now
needing to be completed prior to FDOT beginning construction. Johnson Engineering's letter
recommends award to Haskins, Inc. The Purchasing Department concluded that bidding was
competitive and representative of market conditions using the awarded vendors from contract 08-
5011 (see attachment 2). Staff reviewed the quotation, found it to be fair and reasonable given
the reduced construction timeline, and also recommends the award. Haskins, Inc. has a
satisfactory performance and warranty record on other similar utility- related construction
projects.
FISCAL IMPACT: Construction cost is $318,645.93 for water facilities, and $329,678.42 for
wastewater facilities (combined total of $648,324.35). Water user fee funds (Fund 412) in the
amount of $318,645.93 are available in project 70045 for the relocation of water lines.
Wastewater user fee funds (Fund 414) in the amount of $329,678.42 are available in project
73045 for the relocation of wastewater lines.
Operating costs at the project site are not expected to change due to this project, as shown in
Chart 1. Operating costs are not expected to increase because the relocated infrastructure has
inherently higher reliability and useful life.
Chart 1. Forecast — Change in Operatina Cost
Elements
FY 2012
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
Capital Outlay
$648,324.35
$0
$0
$0
$0
$0
Total Change in Operating Costs
$0
$0
$0
$0
$0
$0
LEGAL CONSIDERATIONS: This item is legally sufficient and requires a majority vote for
Board consideration. -JBW
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, as Ex- officio the Governing
Board of the Collier County Water -Sewer District, approve a work order in the amount of
$648,324.35 to Haskins, Inc. for construction tasks set forth in Request for Quotation 08 -5011-
60, Davis Boulevard from Santa Barbara Boulevard to Radio Road, and authorize the Chairman
to sign and execute the work order.
Prepared By: Nathan Beals, Project Manager, Public Utilities Planning and Project Management
Packet Page -793-
11E ": 4'4
WORK ORDER
Agreement for Fixed -Term Underground Utilities Contract (08 -5011)
Dated: April 24, 2012 (RFQ #08- 5011 -60)
Fixed Term Contract Expires March 11, 2013
This Work Order is for Underground Utility Construction services work known as:
Project Name: Davis Boulevard from Santa Barbara Boulevard to Radio Road Utility Relocates
Project No: 70045 & 73045
The work is specified in the Proposal Page, dated April 6, 2012 which is attached hereto and made a part of this
Work Order. In accordance with Terms and Conditions of the Agreement referenced above and Request for
Quotation #08- 5011 -60, dated March 16, 2012, Work Order # (please fill out once received) is
assigned to: Haskins, Inc.
Scope of Work: As detailed in the attached Proposal Page and the following:
• Task I - General (mobilization, maintenance of traffic, utility locates, survey layout and record drawings,
silt fence)
• Task II - Install Sewer Force Main
• Task III - Install Potable Water Main
• Task IV - Restoration
• Task V - 15% Contingency for Unforeseen Conditions (ie: cap rock, other utility conflicts, etc.)
Schedule of Work: Complete work within 90 days from the date of the Notice to Proceed which is accompanying
this Work Order.
Compensation: In accordance with Agreement #08 -5011, the County will compensate the Firm in accordance with
following method(s): ®Negotiated Lump Sum; ❑Lump Sum Plus Reimbursable Costs; ®Time & Material
(established hourly rate — Schedule A); FjCost Plus Fixed Fee, as provided in the attached proposal.
Task I $ 82,371.00 (LS)
Task 11 $239,390.90 (LS)
Task III $228,358.40 (LS)
Task IV $ 13,640.00 (LS)
Task V $ 84,564.05 (TM)
TOTAL PRICE $648,324.35
PREPARED BY:
Nathan Vews, Project Manager
PI in an roject Management Department
APPROVED BY:
A on Cromer, P.E., Princi Project Manager
Planning and Proje a g ent Department
APPROVED BY:
Tom Oiffielik, P.E., Department Director
Planning-and Project Management Department
APPROVED BY: r ,
Tom Wides, Department Director
Operations Management Department
c /Z
Date
Y- /z./L'
Date
_�
lZ v
Date
Date
11E
APPROVED BY: 9, Ll
Steve Messner, Messner, Department Director Date '
Waste ater Elepartm e t
APPROVED BY:
P 1 a use , 154partfnent Director Date
ater Department
APPROVED BY: — 4/ / /Z
Nicole Parker, Procurement Specialist Da
Purchasing Department
".,APPROVED '16y:
George Yilmaz, Administrator Dat
. 4� . Public Utilities
� A
;T~ BOARD OF COUNTY COMMISSIONERS
Dwight .; tt�cic, Clerk Collier C only Florida
1
By' `
IN
ay :'
(Print Name/Title)
Approved as to Form and
Legal Sufficiency:
JennifFS. White
Assistant County Attorney
Fred W. Coyle, Chairman
HASKINS2zm
INC
By:
e - iLtleil
(Print Name/Title) I
11E
co lr cagy
Adrrinistrative services avision
Purchasing
COLLIER COUNTY FLORIDA REQUEST FOR QUOTATION
RFQ #0 8-5011 -60
Davis Blvd. from Santa Barbara to Radio Road
PROPOSALPAGE
DUE DATE: April 6 2012 at 3.30 pm
The undersigned, as quoter, hereby declares that the firm has examined the specifications and
is informed fully in regard to all terms and conditions pertaining to the project and, if this
Proposal is accepted, to furnish same in full, according to the following:
SEE SEPERATE EXCEL FILE FOR QUOTE SCHEDULE
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this 6TH day of
APRIL 2012 in the County of T,Fr in the state of C-01 1- 1 E
HASKINS INC
Firm's Complete Legal Name
239 -947 -1846
Telephone Number
239 - 947 -3857
FAX Number
RMACPHEE @HASKINSINC.NET
Email Address
10956 ENTERPRISE AVENUE
Address
ONITA SPRINGS
City
FLORIDA
State
34135
Zip
574159
Flori a rtifi afe of A city u en Number (Www.sunbiz.org/search/htmi)
ignatur
PRESIDENT
Title
HARLAN HASKINS
Print Name Date
R Fo_Contra ctDdven_RevisedSeptember2009
4
HASKINS QUOTE SCHEDULE
08- 5011 -60 1 1E
DAVIS BLVD. FROM SANTA BARBARA TO RADIO ROAD
PART-: ZT SEWER F4.RCE MA11
2 -1 Force Main
a. * *16" PVC C905 DR18 Force Main
b. 8" PVC C900 DR18 Force Main
C d6" PVC C900 DR18 Force Main
4" PVC C900 DR18 Force Main
2 -2 Directional Drill
8" DIPS DR11 HDPE Casing w /4" DIPS DR11
a. Carrier Pipe Sta. 1178+55----- -
b **8" DIPS DR11 HDPE Casing w/4" DIPS DR11
Carrier Pipe Sta. 1183 +20
* *8" DIPS DR11 HDPE Casing w /4" DIPS DR11
C Carrier Pipe Sta. 1188 +55
d —16" DIPS DR11 HDPE Casing w /8" DIPS DR11
Carrier Pipe Sta. 1237 +55
2-3 (Plug Valves
a. * *16" Plug Valve
b. * *8" Plug Valve
C �-6" Plug Valve
d *4" Plug Valve
2-4 Air Release Assembly (Force Main)
2- 5�Tonnection to Existing Main
a. 114" Force Main
b. 8" Force Main
c 6" Force Main
d 4" Force Main
2 -6 Remove Existing Force Main
2 -7 IGrout Existing Force Main
1,520 LF
$ 49.641
$ 75,452.80
80
LF
$ 66.53
$ 5,322.40
235
LF
$ 38.78
$ 9,113.30
160
LF
$ 48.44
$ 7,750.40
l
1 LS
—
j $ 12,000 00
� ,
$ 12,000.00 $ 12,000.00
I
1
LS
i—
1
LS
$ 13,000.00
$ 13,000.00
1
LS
$ 25,000.00
j $ 25,000.00
5
_
EA
$ 985.00
$ 4,925.00
__
3 EA
$ 655.00 $ 1,965.00
1 EA $ 625.00 $ 625.00
7 EA $ 600.00 $ 4,200.00
8 EA $ 3,525.0$ 28,200.00
4
EA
$ 3,165.00
$ 12,660.00
2
! EA
$ 2,475.00
$ 4,950.00
1
EA
$ 2,360.00
$ 2,360.00
3
EA
$ 2,280.00
$ 6,840.00
— —
1,570
LF
a
$ 6.70
$ 10,519.00
550 LF $ 4.56 $ 2,508.00
C • $ 239,390.90
BID ADDENDUM NO. 1 Page 1 of 3 Bidder:
HASKINS QUOTE SCHEDULE 11 E
08- 5011 -60
DAVIS BLVD. FROM SANTA BARBARA TO RADIO ROAD
a.
�
Carrier Pipe Sta. 1189 +47
1
L5
$
25,000.00
' $ 25,000.00
b
i -20" DIPS DR11 HDPE Casing w /10" DIPS DR11
1
LS
$
50,000.00
$ 50,000.00
16,920.00
Carrier Pipe Sta. 1209 +50
10" Water Main
1
EA
$
2,398.00
C.
1`"18" DIPS DR11 HDPE Sta. 1232 to 1235 +50
1
LS
! $
55,000.00
$ 55,000.00
I
3 -3
;Tapping Sleeve 8 Valve
6,300.00
2,600.00
3 -9 Relocate Existing Meter and BFP Assemblies
1
LS $
_
7�
a.
16 "X8" Tapping Sleeve and Valve
1
EA $
5,446 00
$ 5.446_00
b.
1 16 "X10" Tapping Sleeve and Valve
_
1
EA
$
-
6,500.00
$ 6,500.00
3 -4
I Gate Valves
a
Tr Gate Valve
2
EA
$
1,615.00
j $ 3,230.00
b.
10" Gate Valve
1
EA
$
2,2250
$ 2,225.00
3 -5
IAir Release Assmbly (Water Main)
6
EA
$
1,970.00
$ 11,820.00
-
3 -6
-- — - -
!,Connection to Existing Main
a.
Sod
b.
;Landscape
a.
16" Water Main
6
EA
$
2,820 -00
$
16,920.00
b.
10" Water Main
1
EA
$
2,398.00
$ 2,398.00
C 8" Water Main
1
! EA $
2,350,00 $
2,350.00
3 -7 Remove Existing Main
3 -8 Grout Existing Main
840 LF7$
260 L $
7.50 $
10.00 I $
6,300.00
2,600.00
3 -9 Relocate Existing Meter and BFP Assemblies
1
LS $
4,660 00 $
4,660.00
PART
SUBTOTAL:
$
228,358.40
4 -1
Restoration
a.
Sod
b.
;Landscape
4,500 SY $ 1.92 $
1 LS $ 5,000.00 $
• $
BID ADDENDUM NO. 1 Page 2 of 3 Bidder
8,640.00
5,000.00
13,640.00
HASKINS QUOTE SCHEDULE
08- 5011 -60
DAVIS BLVD. FROM SANTA BARBARA TO RADIO ROAD
I IE
BID ADDENDUM NO. t Page 3 of 3 Bidder:
SUBTOTAL PART 1:
$
82,371.00
SUBTOTAL PART 2:
$
239,390.90
SUBTOTAL PART 3:
$
228,358.40
SUBTOTAL PART 4:
$
13,640.00
SUBTOTAL !
$
563,760.30
15% Contingency:
$
84,564.05
TOTAL •
$
648,324.35
BID ADDENDUM NO. t Page 3 of 3 Bidder: