Backup Documents 04/10/2012 Item #16D 7ORIGINAL DOCUMENTS CHECKLIST & ROUTING S116 D 7
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines # 1 through #4, complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s)
(List in routing order
Office
Initials
Date
l .
(-l`
(Initial )
Applicable)
2.
/ Q ` 2
Agenda Item Number
! /
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4. Colleen M. Greene, ACA
County Attorney
CPA (6,
41 P411
5. Ian Mitchell, BCC Executive Manager
BCC
Documents Attached
"1
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.
Name of Primary Staff
�L('
gea-1 ' ` j-
Phone Number
252 -2966
Contact
(-l`
(Initial )
Applicable)
Agenda Date Item was
/ Q ` 2
Agenda Item Number
! /
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
L� 't"
Number of Original
Attached
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Fors/ BCC Fors/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial )
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Sue Filson in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 'L (enter date) and all changes
made during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes, if applicable.
I: Forms/ County Fors/ BCC Fors/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
1607
MEMORANDUM
Date: April 17, 2012
To: Gail Hambright, Accountant
Coastal Zone Management
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Artificial Reef Construction Grant Application
FWC Division of Marine Fisheries Management
Attached, please find two (2) originals of the document referenced above,
approved by the Board of County Commissioners on Tuesday, April 10,
2012.
The Minutes & Records Department has kept an original as a part of the
Board's Official Records.
If you have any questions, please call 252 -7240.
Thank you.
16D7
FWC DIVISION OF MARINE FISHERIES MANAGEMENT
ARTIFICIAL REEF CONSTRUCTION GRANT APPLICATION
Name of local coastal government, university, or eligible not - for -pmt corporation Printed Name, Title
Board of County Commissioners Pamela Keyes, Environmental Specialist
Mailing Address Mailing Address
3299 Tamiami Trail East
Physical Address, for courier service, with zip code (if different than mailing address) I Physical Address, for courier service, with zip code (if different than mailing address)
city I State �Zlp Code City State I Zip Code
Naples FL 4112
Telephone Fax Telephone Fax
(239 ) 252 -2980 ( ) ( (
FEID Number Email address
59- 6000558 pamelakeyes @colliergov.net
W.
Signature of Applicant
9L/10/1 Commissioner Fred Coyle, Chairman
Date Printed Name and Title
Name of Proposed
Reef Project: North Santa Lucia Reef
Types of Material
Proposed for Deployment: Clean Concrete material, culverts
Amount of Material (tons),
and /or Number of Module Units 945 tons
Proposed for Deployment:
Proposed Coordinates 26 05.740 -81 50.545 Depth ft):
LAT/LON decimal minutes:
Grant Funds Requested: Matching Funds (Cash Only): Total Project Cost:
$ 60,000 $ 0 $ 60,000
(attach letter stating cash match amount)
Name of Permit Holder: Board of County Commissioners
(if different than applicant, attach a letter of authorization from the permit holder to use the site)
Name of
Permitted Site: North Santa Lucia Site
❑ Check here if the permitted site is located in State waters
USACOE Permit Number: SAJ- 2008 -1645 (IP -LAE) Issued: November 110 12008
Expires: November/ 10 1 2013
FDEP Perm' be r- Issued: July 17 12008
(for sites ld4a d Vfate % " 11 — 0238050 -002 -E G 18 Expires: july 17 12013
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FWC FGIY�
rion for additional permitted siterA*p0WtMo form & legal sufficiency
Page 1 of 4 Colleen Gregne, Construction Grant Application
Assistant County Attorney
ALL APPLICANTS MUST SUBMIT RESPONSES TO THE FOLLOWING AS ATTACHMENTS'.
CORRESPONDING TO THE INDICATED NUMBERS:
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Droject Site Selection and Environmental Assessment
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1. A general location map using the most recent NOAA nautical chart showing: a
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a. The chart name, chart number, and date of chart;
b. The coastline adjacent to the proposed deployment location;
c. The bearing and distance (in nautical miles) from a described navigational marker
or distinctive topographical feature (e.g. mouth of inlet) to the proposed deployment
location documentation)
.......................................... ............................(a - c,required
2. An accurate and legible site - specific map (recommended on 8 1/2 x 11 paper) of the
h.
proposed deployment area showing:
a. Compass rose with a north arrow, scale, and legend;
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b. Name of permitted site;
c. Dimensions (in feet) of the permitted site (length /width for polygons, radius for
circular sites);
d. Area of the permitted site in acres and /or square nautical miles;
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e. Center and corner coordinates in latitude /longitude format as described in the Army
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Corps of Engineers permit;
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f. Directional orientation of permitted site in relation to the compass rose;
g. Overlay of the permit corner coordinates with the most recent NOAA nautical chart
and compare the permit comer coordinates with the charted permit area. Discuss
any discrepancies between the NOAA charted site and the permit;,
h. Minimum and maximum water depths (feet, MLW) for the permitted site;
i. All previous public reef deployments in the permitted site and the proposed
deployment with a reference number for each;
j. A table (on a separate page) which lists by reference number the deployment date,
type, amount of materials, and coordinates in latitude /longitude for each prior
deployment and the proposed deployment in the permitted site.
k. The location of the closest natural habitats (e.g., hardbottom) to the deployment
site ................................................. ..........................(a -k, required documentation)
3. The results and a discussion of a bottom survey for the proposed deployment site which
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includes the date the survey was accomplished, the type of survey used (visual or
fathometer), an estimate of the total area surveyed (in square feet) and a description of the
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sediments or occurrence of natural hardbottom and /or existing artificial reefs observed.
Provide confirmation that there is no natural hardbottom or seagrass habitat within 150 ft.
of the deployment site. Note: visual surveys by SCUBA are required at depths of 100 fsw�`
orless ................................................................. ............................(up to four points)
4. An environmental assessment that justifies the project site based upon minimum
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environmental impact. The environmental assessment should include a description of
potential onsite, offsite, and cumulative impacts of the proposed artificial reef construction
project on vegetation, threatened or endangered species, fisheries, wildlife, water quality,
and cultural resources .......................................... ............................... (up to five points)
5. A discussion of the availability of other relevant prior biological, or environmental data
associated with the proposed reef site or general reef vicinity ......................(up to four points)
6. A discussion of the range of wave height, current velocity, temperature, salinity, visibility,
tidal range, and other physical oceanography conditions and how those factors may affect
the project ......................................................... ............................... (up to five points)
7. Material Placement Report Forms for any previously unsubmitted non -FWCC funded public
reef projects completed during the last calendar year (as required by Federal Permit
conditions), listed by material type and deployment date . .......................(statute requirement)
8. The number of existing artificial reef deployments (materials) within a 0.25 nm radius of the
proposed project. Depict each deployment on the site - specific drawing required in number
2(i) above (more points awarded for fewer deployments) . ............................... (up to four points)
Page 2 of 4
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aspects of project, including subsequent monitoring and assessment ........... (up to five points)
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15. A written artificial reef monitoring and assessment plan, if available .............. (up to five points)
16. A five year local artificial reef management plan which shows linkage with the proposed L
project, if available ............................................... ............................... (up to five points)
17. A demonstration of involvement with a marine advisory board with input on artificial reef
issues, if available. Include a listing of marine advisory board members, and a copy of the
most recent meeting minutes regarding the proposed project . ...........................(two points)
18. One complete copy of each active ACOE and DEP permit with accompanying permit
conditions applicable to the project ............................. ........................(permit requirement)
Local Demand and Public Access
19. A demonstration of public support for the proposed artificial reef project, based upon
written letters or resolutions of support less than six months old ..................(up to five points) L
20. The presence of at least one navigable inlet access point within 20 nautical miles of the
project site (list the number of) .......... ............................... .........................(three points)
Material Transport and Ownership
21. A plan to address logistics, coordination, staging area availability, material location, and
material transport and handling .............................. ............................... (up to five points)
22. Assurance of the availability of reef material for the proposed project, with an itemized list n
describing the materials proposed to be deployed ....................... .........................(three points)
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23. Proof of ownership. For all proposed reef materials, indicate whether the reef material has
already been purchased or donated (including letter(s) of verification) ....... (permit requirement)
Project Practicality
24. An approximate estimate of handling and transportation cost per ton for secondary use
materials, and /or purchase, handling, and transportation cost per unit for pre- fabricated
materials. Discuss the extent to which the project is physically and economically feasible
based upon the project description and the requested project funding ........... (up to five points) DET
25. The percentage financial match of the project. Although providing cash match funds is not
required, the commitment to provide funds to help construct the proposed artificial reef will
be ranked in proportion to the percentage match of the project ................... (up to four points)
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WC Form AR01 (1 /09) Page 3 of 4 Construction Grant Apr
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Project Objectives a
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9. Specific, well defined and measurable objectives to gauge the success of the
project ................................................................. ............................(up to four points)
10. A plan to measure the success of project objective achievement ................(up to five points)
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Project Design
11. A detailed description and discussion of the reef design and configuration, habitat
complexity, interstitial spaces, surface area, material placement and
positioning............................................................. ............................(up to ten points)
12. A demonstration of the durability and stability of the reef material at the depth proposed for
placement based on prior field evaluations or stability analyses ......................... (four points)
Project Planning and Management
13. A p
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14. Number of staff and percentage of time available to undertake administrative and field
20. The presence of at least one navigable inlet access point within 20 nautical miles of the
project site (list the number of) .......... ............................... .........................(three points)
Material Transport and Ownership
21. A plan to address logistics, coordination, staging area availability, material location, and
material transport and handling .............................. ............................... (up to five points)
22. Assurance of the availability of reef material for the proposed project, with an itemized list n
describing the materials proposed to be deployed ....................... .........................(three points)
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23. Proof of ownership. For all proposed reef materials, indicate whether the reef material has
already been purchased or donated (including letter(s) of verification) ....... (permit requirement)
Project Practicality
24. An approximate estimate of handling and transportation cost per ton for secondary use
materials, and /or purchase, handling, and transportation cost per unit for pre- fabricated
materials. Discuss the extent to which the project is physically and economically feasible
based upon the project description and the requested project funding ........... (up to five points) DET
25. The percentage financial match of the project. Although providing cash match funds is not
required, the commitment to provide funds to help construct the proposed artificial reef will
be ranked in proportion to the percentage match of the project ................... (up to four points)
P.
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WC Form AR01 (1 /09) Page 3 of 4 Construction Grant Apr
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26. The applicant's total artificial reef construction /monitoring budget (excluding funds
requested from this grant) for the current calendar year including a description and
amounts of additional funding by funding source ........ ...................(information only, no points)
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Non - profit Eligibility Verification
27. Documentation of 501(c)(3) tax status from the Internal Revenue Service. (statute requirement)
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28. Documentation of the corporation's By -laws and /or Articles of Incorporation which include
artificial reef monitoring and /or development as an objective ...................(statute requirement)
Procurement of Commodities or Contractual Services Verification
29. Documentation of the intended means which commodities or contractual services will be
procured, pursuant to the requirements of Section 287.057, Florida Statutes. For
Agreements in the amount of $35,000 or less, grantees will be required to obtain a
minimum of two written quotes for any subcontracts. For Agreements in excess of
$35,000, grantees will be required to publicly advertise and send bid specifications to a
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minimum of five potential subcontractors. For any Agreement requesting the use a sole
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source vendor, provide clear justification (in the response to this item) for Commission
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review and approval ................ ............................... .......................(Statute requirement)
THE FOLLOWING ADDITIONAL ITEMS WILL BE DETERMINED BY FWCC:
30. Overall quality of application preparation and accuracy ..... ............................... (up to four points)
31. The project is an innovative project or designed to provide future monitoring
potential................................................................. ............................... (up to five points)
32. Estimated percent coverage of natural hardbottom in the multi- county area. More points allotted
to lesser coverage ..................................................... ............................... (up to eight points)
33. Number of recreational boats 16 feet long or longer registered in the affected
County......................................................................... ............................(up to five points)
34. Number of one -year resident and nonresident recreational fishing license holders in the affected
county...................................................................... ............................... (up to five points)
35. Number of charter /head boats in the affected county ............. ............................(up to five points)
36. The applicant is located in an economically depressed rural coastal county ..................(five points)
37. First time participation in the program by the applicant .............. ............................... (five points)
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38. The applicant's historic ability to ensure timely project completion, and compliance with grant
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agreement terms and conditions based upon the most recent grant agreement
performance.................................................................. ............................(up to five points)
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